oracle reporting user group meeting -...

County of San Diego Auditor & Controller Information Technology Management Services

Oracle Reporting User Group Meeting

Friday, January 6, 2012 County Administrative Center, Bayside Rooms I & II 8:30 AM – 10:00 AM

PLEASE VISIT OUR INTRANET WEBSITE FOR MORE INFORMATION http://cww.co.san-diego.ca.us/erp/orug.html

AGENDA

What is SLA?

Sub-Ledger Accounting Model Benefits How SLA Affects You Access

R12 EBS Drill Up and Down

Report Updates

ERP Updates

Facilitator: Cecilia Trinidad 1


What is SLA?

Oracle Sub-Ledger Accounting (SLA)

2

Oracle Sub-Ledger Accounting (SLA) is an accounting hub in Oracle Financials. It is used to derive the accounting information required to account transactions in Oracle General Ledger. After deriving the accounting information, the transactions are then interfaced to GL from SLA. Thus in R12 , no sub-ledgers (AP, PO, INV, PNG, FA, AR) interfaces the transactions directly to GL, but all transactions are interfaced to GL in the following 2 steps:

1. Sub-ledgers interface the data to SLA 2. SLA derives the accounting information and interfaces data to GL


R11 vs. R12 SLA Model

3

Release 11i Release 12

General Ledger General Ledger

Sub-Ledger Modules

Paya

bles

Purc

hasi

ng

Proj

ects

&

Gra

nts

Rece

ivab

les

Drilldown

Sub-Ledger Accounting (SLA)

Drill Up and Down

Sub-Ledger Modules

Paya

bles

Purc

hasi

ng

Proj

ects

&

Gra

nts

Rece

ivab

les

Drill Up and Down


R12 Sub-Ledger Accounting Model

3

Transactions

Sub-Ledger Module

GL Journal Entries and Balances

General Ledger

Accounting Events

SLA Event Model

Create Accounting

Program

Accounting Configurations

Configuration Model

Sub-Ledger Journal Entries

SLA Repository SLA Engine



3

Benefits

• SLA gives the flexibility to manage the entire accounting rule at one place, which acts as a single source of truth for GL.

• Introduces a common data model and UI across modules • Create accounting in Draft or Final mode before posting to General

Ledger • A single transaction can be represented in multiple ledgers (e.g.

primary and secondary ledger) • Drill up and down functionality and new ‘Account Analysis and

Drilldown’ functionality and reports.



3

How SLA Affects You • Improved visibility on drilldown/up capabilities with transparent subledger

accounting. • Reports

R11 Account Analysis – Subledger Detail (180 char) is now obsolete in R12. The R12 replacement report is Account Analysis Report (from Subledger Accounting Application). However, this standard R12 EBS report is being fixed to provide the same information that the R11 Account Analysis – Subledger Detail Report displays. In the interim, a temporary replacement report has been developed in Discoverer called Account Analysis Subledger Detail Report.


Access to View Transactions in SLA

There is no separate responsibility to view the transactions generated by SLA. You can access SLA and review accounted transactions with extended menus attached to each sub ledger module.

Menu options to view the accounted transactions in SLA using AP Inquiry - COSD

Also, when you drill up and down to transactions details you will access SLA to view data.


R12 EBS Drill Up and Down Feature

AP Subledger SLA GL SLA AP Subledger

4

AP - Invoice Workbench Screen




4

SLA – Accounting Event Screen




4

SLA - Subledger Journal Entry




4

SLA - Subledger Journal Entry

General Ledger




4

General Ledger




4

AP – Invoice Workbench




4

SLA – Journal Lines




4

AP – Invoice Workbench


Report Updates

4

Module Report Title Issue # Issue Origin IssueAccounts Payable Standard AP Reports Errored out 574 Post Go Live Standard AP Reports Errored out

Accounts Payable DW COSD Payment Distribution Report by Any Level Within the Accounting Flexfield

646 Post Go Live Formatting for the document number should not include commas. For example, Should be 11158 not 11,158.00

Accounts Payable Web Warrant Inquiry Users Report WR 13373 Post Go Live Report to be retrofitted to R12

Accounts Receivable COSD-DD Invoice Statement 100-02-9719174 Post Go Live invoice 149399 for PWR dated Nov 18, 2011 is not showng correct beginng balance.

Accounts Receivable COSD Invoice Statement Project Details 100-02-9719494 Post Go Live Column formatting issues

Accounts Receivable COSD AR Open Aged Summary Receipt, COSD AR Reconciliation Report and COSD AR Activity Summary Receipt Report

100-02-9719222 Post Go Live reports missing award # 450076

General General 100-02-9761980 Post Go Live Certain printers are not properly printing EBS reports within the page margins. Data on report printout is truncated.

General Ledger COSD Outstanding Encumbrance Detail Repor

508 Post Go Live COSD Outstanding Encumbrance Detail Report - Variance in Commitment

General Ledger COSD Outstanding Encumbrance Detail Report

636 Post Go Live COSD Outstanding Encumbrance Detail Report in EBS is not displaying the IA number for the Manual encumbrances for those related to IAs.

General Ledger COSD Outstanding Encumbrance Detail Report

457 SIT Concurrent Requests intermittently get Error REP-0069, REP-57054, Program exited with status 1.There appears to be a system resource issue when running reports. Tester ran numerous reports to test the COSD Outstanding Encumbrance Detail Report and three of the concurrent requests completed with the following error


Report Updates

4

Module Report Title Issue # Issue Origin IssueGeneral Ledger Department Cash Deposit by Collecting

Organization Report513 SIT Report failed to display DART deposit transaction that posted in the GL

Missing DART transaction is Batch #197036

General Ledger DW-0102 – COSD CASH FLOW TRANS ANALYSIS SUMMARY REPORT

516 SIT Current and YTD columns not accurate- Logged by Linda Nadalet

General Ledger COSD Account 21155 and 21157 Multi Year Transaction Exception Report

540 SIT Zero Sum Invoice transaction with Gl Date of JUN-11 and Expenditure Date of JUL-11 was entered in the system but was not identified in the COSD Account 21155 and 21157 Multi Year Transaction Exception Report.

General Ledger COSD Account 21155 21157 Reclass and Reversal Report

556 SIT The report incorrectly captured a ZSI transaction that did not cross funds

General Ledger The R12 Account Analysis Report 652 UAT The R12 Account Analysis Report (from Subledger Accounting), a replacement report to the obsolete R11 Account Analysis Subledger Report, does not agree with R11 data. R12 report has erroneously added credit balances of $134.00 and $2,755.29 that are not substantiated in the report (see attachments)

General Ledger Journals - Extended report 745 UAT 1 - The report completed with a status of Warning2 - The Output of the report is not attached to a template it is only returning the code 3 - Request ID is 762812 (see attachment) (logged by Gwen)

General Ledger DW COSD Daily Cash Report Post Go Live Report displays incorrect balances after cutover; ETL issue.General Ledger DW Revenue Detail Report UAT Revenues double up in June for two MTB transactionsProjects & Grants COSD Program Cost and Revenue Report

Issue 661 Post Go Live

PerformanceProjects & Grants COSD Outstanding Encumbrance Detail

Report Issue 636 Post Go Live

Manual encumbrances missing IA #s for internal agreement related items.Projects & Grants DW COSD Distributed Labor by Employee 9711804 Post Go Live Displaying Task Long Name instead of Task Name. RESOLVED 05-JAN-2012Projects & Grants COSD Project Detail and Summary Costs 9714326 Post Go Live Doubling up the paid AP Invoice Amounts RESOLVED 04-JAN-2012Projects & Grants AUD: Supplier Cost Audit Report 9738686 (closed

9714356)Post Go Live

Invalid printer and print stype combinationProjects & Grants GMS: Report on Award Listings 9738686 (closed


Invalid printer and print stype combination


Report Updates

4

Module Report Title Issue # Issue Origin IssueProjects & Grants GMS: Report on Project Listings 9738686 (closed


Invalid printer and print stype combinationProjects & Grants COSD Productive Time Summary Report Work Request Post Go Live Retrofit 11.5.7 existing report to work in R12Projects & Grants

COSD Labor Correction Report 9716286Post Go Live The GL Date To if left blank and the GL Date From is entered, it pulls data prior to the

GL Date From entered. RESOLVED 03-JAN-2012Projects & Grants AUD: Cost Audit Report Issue 807 UAT Performance (one org and one period)Projects & Grants

COSD Project Detail and Summary Costs 9756886Post Go Live Cost amount does not equal the Expenditure Inquiry or the COSD Program Cost and

Revenue Report (e.g. Project 1012007 NOV-11)Projects & Grants Award Funding Summary (button in the

Award Management form)9756874

Post Go Live The Revenue and Invoice amount may not equal the Revenue Review and Invoice Review (e.g. 504670 and 113910). Possible rounding issue. Also, the ASI Revenue amount contains the same rounding issue.

Projects & Grants DW COSD Internal Agreement History Report Issue 607

UATNew Report not yet completed, tested and deployed.

Projects & Grants EXC: Transaction Exception Details Report by PA Period

Issue 679 (go-live); SR3-4677539941

Post Go Live

Performance issues caused by FND tableProjects & Grants COSD PNG Uncosted Transactions

Report with Null Burden Cost 9761911Post Go Live

The report is displaying transactions that were costed in DEC-11 and it should not be.Projects & Grants DW COSD ACCELA Event Detail Posting

Report 9762348Post Go Live The report is not displaying Events that have not been revenue distributed, but it

should.Projects & Grants The PNG Expenditure Inquiry form has the

Supplier #/Name blank on some old Supplier Invoices.

439

Post Go Live The PNG Expenditure Inquiry form has the Supplier #/Name blank on some old Supplier Invoices, but it can be drilled on to the Invoice to see the Supplier. It appears to only happen on some pre R12 Supplier Invoices. Post R12 does not appear to be an issue. Could not recreate the issue reported by the department that it placed in various incorrect Suppliers in the query


ERP Updates

4

• AP Workflow Issues – Resolved as of 1/5/2012

• P-Card Issues – Fixes in final testing to be in production COB Friday

1/6/2012

• Web Warrant Inquiry Issues – Resolved 1/6/2012

• New Supplier Request Issues – Resolved 12/20/2011

• Rents and Lease Statement Issues – In Work

• Cash Management Issues– Resolved 12/16/2011

• DART – In development


Q&A

4

oracle reporting user group meeting -...

Documents