oracle interview questions in r12.docx

7/26/2019 Oracle Interview Questions in R12.docx

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GENERALLEDGERINTERVIEWQUESTIONSINR12Posted by Raju ERP1) Can a flexfield qualifier be changed after it has been created?

Ans) No.

Once a segment qualifier has been designated for a specific segment and has been saved, it will permanently

have the attributes with that qualifier.

or e!ample, you accidentally designate the cost center segment as the natural account segment. Even though

you do not compile this, the system saves the changes. "nd once it has been saved, it will have all the attributes

designated for the natural account qualifier, even after it has been changed bac#, resaved with the correct

qualifier and compiled. $his is the inherent functionality of the software.

%nfortunately, there is no real easy solution for this issue. $he only option is to create a new chart of accounts

and attach a new set of boo#s.

2) How to delete a segment value?

Ans) $here is no supported way to delete a segment value. &egment values can only be disabled not deleted.

3) Is there a wa to load values for a s!ecific segment outside of the form?

Ans)i&etup is the Oracle product that provides supported "P's to load values into Oracle "pplications

fle!fields.

$o load code combinations "(' may be used. %ploading )ero amount journals will create new code

combinations.

'n this case (ynamic 'nsertion should be enabled and all account segment values need to e!ist before the new

account code combinations will be dynamically created.

") #hat are the different t!es of $ournals in %eneral &edger ?

Ans)

*. unctional +urrency v- $his ournal, we enter ocal +urrency transaction purpose.


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/. oreign +urrency v- this ournal, we enter other than local currency transaction purpose...before we define

e!change rates

0.&uspense v- this ournal, whenever debit is not equal to credit that time, we enable in set of boo#s window

&uspense button, then it wor#s otherwise it1s not wor#ing

2.$a! v- this ournal, calculate ta!ation of Purchased items

3.Reverse v- this ournal whenever we enter recurring journal, at the time of we using..4e have two

methods...one is (ebit to +redit and second one is sign 56 to 78

9.Recurring v -this one is 4e define one template, we use Periodically, these are 0 types*.&tandard /.eleton 0.ormula

:.;ass "llocation v -&et of E!penses or &et of Revenue allocate different parts using ormula "+" is $otal +ost Pool..= is %sage actor...+ is $otal %sage actor...

?. =atch @- Aroup of ournal we enter at a time, 4e (efine +ontrol "mount

B. &tat @- $his @ we have one side of "mount either debit or +redit.....

') #hat is average (alance In racle *inancials?

Ans) $he "verage =alance feature of Oracle Aeneral edger provides organi)ations with the ability to trac#

average and end7of7day balances, report average balance sheets, and create custom reports using both standard

and average balances. "verage balance processing is particularly important for financial institutions, since

average balance sheets are required, in addition to standard balance sheets, by many regulatory agencies. ;any

organi)ations also use average balances for internal management reporting andProfitability analysis.

$he difference between an average and standard balance sheet is that balances are e!pressed as average

amounts rather $han actual period7end amounts. "n average balance is computed as the sum of the actual daily

closing balance for a balance sheet account, divided by the number of calendar (ays in the reporting period .

+) Is there a limit to the number of !eriods in a budget ear or how man ears a budget can s!an?

Ans) One can define budgetary control forn number of years however, one yearcan have ma!imum of 9C fiscalperiods:8

,) #hat is a funding budget?

Ans) " budget against which accounting transactions are chec#ed for available funds when budgetary control is

enable for your set of boo#s.


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-) #hat is !lanning budget

Ans) $he plan for the future e!penses is planning budget. 't is a paper wor#. $here is no funds requirement. 'tdoes not require journals. $here are no restrictions for estimating of funds.

.) I was able to !ost a budget /ournal to a closed !eriod0 wh?

Ans) Des you can do so, reason being budget journal is not lin#ed with your accounting period. Once you haveopen the budget period then you can boo# budget journal for that whole period.

1) #hat is the s!ecific !ur!ose of assigning (alancing egment alues to the &egal 4ntit in Accounting

5anager etu! 6as once assigned0 the same value is not allowed to be selected for an other &egal 4ntit)0

if this value is usable for the !erating 7nit6s) that does not have this &egal 4ntit Context?

Ans) ummar of 8e facts9

*. +ommon +O" &tructure used for Primary and &econdary edgers/. edger shared by ;ultiple egal Entities

0. &pecific =alancing &egment @alues assigned to &pecific egal Entity 5Overlap not allowed8

2. &pecific egal Entity @ision Operations "ssigned to Payables ;anager O% for egal Entity +onte!t3. %ser preference set to "ccess @ision Operations O% by (efault in Payables

Conclusion and *indings9

*. =alancing &egment @alue "ssignment to the ;ultiple egal Entities, sharing the same edger does not seem

to restrict the user of these =alancing &egment @alues in the eeder, Operating %nit specific ;odules i#e "P,

wherein egal Entity +onte!t is passed to the O% through the lin# of the Primary edger.

/. owever, access to these =alancing &egment @alues could be controlled through &ecurity Rules being

assigned to the @alue &et and the Respective Responsibility

0. $he Fey question is- 'f egal Entity having the conte!t to the Operating %nit that shares the common edger

does not have assignment to it, what impact it has on the integrity of data when this access is otherwise allowed,e!cept through &ecurity RulesG

11) #hat are the interface tables in %eneral &edger ?

Ans)

GL_BUDGET_INTERFACE

GL_DAILY_RATES_INTERFACEGL_IEA_INTERFACE

GL_INTERFACE

GL_INTERFACE_CONTROL

GL_INTERFACE_HISTORY

12) #hat is :**;


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customi)ation of the screenG.

Answer9Des, certainly. Only some setup is needed, but no programmatic change is needed to setup (.


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13) #hat is $ournal Im!ort?

Ans)ournal import is an interface used to bring journal entries from legacy systems and other modules into the

Aeneral edger.5&pecifically ournal 'mport gets entries from legacy data into the A base tables.

$he tables populated during journal 'mport are

AHEH="$+E&,AHEHE"(ER&,

AHEH'NE&,

AH';POR$HREEREN+E&

1") #hat is the use of %&=Interface?

Ans)AlH'nterface is the primary interface table of Aeneral ledger. 't acts as an interface between data

originating from other modules such as "P,"R, egacy data and the Al =ase tables.

1') #hat is Actual *lag?

Ans)"ctual flag represents the ournal type.

"7"ctual

=7=udget

E7 Encumbrance.

1+) #hat is 4ncumbrance?

Ans)'t is a process of Reservation of funds for anticipated e!penditure from a budget. Encumbrance integrates

A, Purchasing and Payables modules.

1,) How man >e *lex *ields are there in %eneral &edger?

Ans) One. "ccounting Fey le! ield.

1-) How man t!es of (udgets are there?

Ans)$wo $ypes.


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E!penditure =udgets

Revenue =udgets.

1.)#hat are !ot ate0 Cor!orate ate0 @ransaction Calendar and Accounting Calendar?

Ans) !ot ate9

"n e!change rate which you enter to perform conversion based on the rate on a specific date. 't applies to the

immediate delivery of currency.

Cor!orate ate9

"n E!change rate that we define to standardi)e rates for our company. $his rate is the standard mar#et rate

determined by the senior financial management for use through out the organi)ation.

7ser ate9+onversion rate that is defined by the user.

E;% i!ed Rate- "n e!change rate that is provided automatically by the Aeneral edger while entering

journals. 't uses a foreign currency that has a fi!ed relationship with the euro.

$ransaction +alendar- (efines the business days and holidays for any calendar.

"ccounting +alendar- (efines different types of calendars namely iscal, ederal iscal, ;onth etc.

2)#hat is ecurit ule?

Ans)&ecurity Rules are defined to control the access of a fle!field segment value 5inancial information8 at a

responsibility level.

21) #hat are Cross alidation A:I?

Ans) +@& L +ross validate segments L "llows only valid code combinations.

"(' L "llow dynamic inserts. L "llows any code combination irrespective of validity.

"(' would prevail if both of +@& and "(' are chec#ed.

22)#hat is @ranslation?

Ans)$ranslation is a process used to convert functional currency to other reporting currencies at the account

balances level.

23)#hat is evaluation?


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Ans)'t is process used to revalue assets and liabilities denominated in foreign currency into functional currency

based on period end e!change rate we specify. %nreali)ed gains>losses are resulted because of e!change rate

fluctuations which are recorded in unreali)ed gain>loss account in A.

2")#hat is *% 6*inancial tatement %enerator)?

Ans)inancial statement generator feature helps us to generate reports such as balance sheets and income

statements with out programming. 't also provides a high degree of control on the rows, columns, contents and

calculations on the report. (ifferent components such as row set, column set, content set, row order, display set

have to be defined before a statement is generated, of which row set and column set are mandatory.

2') #hat is Consolidation?

Ans)+onsolidation is a period7end process of combining the financial results of separate business subsidiaries

with the parent company to form a single combined statement of financial results.

2+) At what level %eneral &edger data is secured?

Ans)A data is secured at &et of =oo# level. &ubledger module data is secured at Responsibility level 5i.e., at

Operating %nit evel8.

2,) :ifference between Brimar &edger and econdar &edger in 12 ?

Ans) Brimar ledger9

$he primary ledger acts as the primary accounting representation

econdar &eger9

&econdary ledgers represent the primary ledger1s accounting data in another accounting representation thatdiffers in one or more of the following ways-

chart of accounts

accounting calendar>period type combination

currency

subledger accounting method

ledger processing options


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%se secondary ledgers for supplementary purposes, such as consolidation, statutory reporting, or adjustments

for one or more legal entities within the same accounting setup. or e!ample, use a primary ledger for corporate

accounting purposes that uses the corporate chart of accounts and subledger accounting method, and use a

secondary ledger for statutory reporting purposes that uses the statutory chart of accounts and subledger

accounting method. $his allows you to maintain both a corporate and statutory representation of the same legal

entity1s transactions in parallel.

"ssign one or more secondary ledgers to each primary ledger for an accounting setup.

$he secondary ledgers assigned can only perform the accounting for the legal entities within the same

accounting setup.


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ACCOUNTSPAYABLEINTERVIEW

QUESTIONSINR12Posted by Raju ERP

1.Explain about Accounts Payable.

Ans)The Accounts Payable application component records and manages accounting data for all

vendors. It is also an integral part of the purchasing system: Deliveries and invoices are

managed according to vendors. The system automatically triggers postings in response to the

operative transactions. In the same ay! the system supplies the "ash #anagement application

component ith $gures from invoices in order to optimi%e li&uidity planning.

2.What is the meaning of invoice?

Ans)An invoice or bill is a commercial document issued by a seller to the buyer! indicating the

products! &uantities! and agreed prices for products or services the seller has provided the buyer

An invoice indicates the buyer must pay the seller! according to the payment terms.

In the rental industry! an invoice must include a speci$c reference to the duration of the time

being billed! so rather than &uantity! price and discount the invoicing amount is based on

&uantity! price! discount and duration. 'enerally spea(ing each line of a rental invoice ill refer

to the actual hours! days! ee(s! months etc being billed.

3) Can you give a sample Pocess !lo" fo Pocue to Pay Cycle?

Ans) Process *o for Procure to pay ill go through to departments

+"ommercial , -inance)

Procure "ommercial Department The folloing steps invovle to prcure any item/. Received Re&usition from concern Department

0. Re&uest for 1uotation from 2uppliers at least three

3. -inali%e the best 1uotation by (eeping in mind about our companies standard4. "hec( the 5udget for the same

6. 7egociate ith supplier for more economic pricing and $nali%e the payment terms

8. Process the P9 and forard to the supplier to supply the goods and services

Pay "ycle -inance Department


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The folloing steps need to be ful$l/. Invoice should be match ith P9

0. Invoice should has all the supporting documents such as P9 copy!Delivery note duly signed by

reciever +our sta ho authori%ed to received goods ; store (eeper)3. If the invoice is for services then it should be forarded to the concern department head

or project manager for his con$rmation of or( done and his approval

4. Even if it not the services invoice! it should forarded to the concern person


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0) While *aing the Payment /iability Cash

Cleaing

) -fte &econciliation Cash Cleaing Cash

+) !inal Enty +nv -g *ateial Cash

)What is the i4eence bet"een E!, 5 Wie?

Ans)E-T and >IRE are the most popular form of electronic payment method. E-T stands for

electronic fund transfer and it is one of the fastest mode of electronic payment after >IRE. E-T is

a batch oriented mechanism for transfering funds from one ban( to another because of hichclearing , settlement ta(es around 0 to 4 days. 9n the other hand! >IRE is a RT'2 i.e. real time

gross settlement system of ma(ing the fund transfer on real time and gross basis. "learing and

settlement happens on the same day. >IRE is more e?pensive and faster than E-T.

6) What is meat !" Dist#i!$ti% Sets&

Ans)@ou can use a Distribution 2et to automatically enter distributions for an invoice hen you

are not matching it to a purchase order. -or e?ample! you can create for an advertising supplier a

Distribution 2et that allocates advertising e?pense on an invoice to four advertising departments

@ou can assign a default Distribution 2et to a supplier site so Payables ill use it for every invoice

you enter for that supplier site. If you do not assign a default Distribution 2et to a supplier site!

you can alays assign a Distribution 2et to an invoice hen you enter it.

se -ull Distribution 2ets to create distributions ith set percentage amounts! or use 2(eleton

Distribution 2ets to create distributions ith no set distribution amounts. -or e?ample! a -ull

Distribution 2et for a rent invoice assigns =BC of the invoice amount to the 2ales facility e?pense

account and 3BC to the Administration facility e?pense account. A 2(eleton Distribution 2et for

the same invoice ould create one distribution for the 2ales facility e?pense account and one

distribution for the Administration facility e?pense account! leaving the amounts %ero. @ou could

then enter amounts during invoice entry depending on variables such as that month


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6)What is the meaning of 0&'?

Ans) '99D2 RE"EIPT 79TE #EA72 IT PR9E2 TAT #ATERIAF I2 DEFIERED AT 2T9RE2

DEPART#E7T. 'R7 I2 TE 5A2E D9"#E7T A7D I#P9RTA7T D9"#E7T2 -9R PR99- 9-

RE"EIPT 9- #ATERIAF AT >ARE 92E.TI2 "A7 5E PREPARED 5@ 2T9RE2 DEPART#E7T A7D

APPR9ED 5@ PFA7T EAD. 'R7 "97TAI72 9RDERED 1T@!RE"EIED 1T@ A7D A""EPTED 1T@.

5IFF >IFF 5E PA22ED 5A2ED TE 'R7 79TE. 97"E TE 'R7 I2 PREPARED AT9#ATI"AFF@

I7E7T9R@ >IFF 5E PDATED A7D A""9RDI7'F@ PA@#E7T >IFF 5E REFEA2ED T9 TE E7D9R.

'R7 contains the folloing details.

/.9rdered &uantity .

0.Received 1uantity.

3.Defective &uantity in received &uantity .4.1uality standards details.

7) o" oes the payment mechanism "o?

Ans)The open items of an account can only be cleared once you post an identical osetting

amount to the account. In other ords! the balance of the items assigned to each other must

e&ual %ero.During clearing! the system enters a clearing document number and the clearing date

in these items. In this ay! invoices in a vendor account are indicated as paid! and items in

a ban( clearing account are indicated as cleared.

@ou generally use the payment program to clear invoices. #anual clearing of open items is

therefore not usually necessary. oever! you ill sometimes have to clear items manually if! for

e?ample! you receive a refund from your vendor or you have set up a direct debit procedure.

8) %i4eence bet"een inteface tables an base tables?

Ans) The dierence beteen the interface and base tables is as belo

Interface table: is the table here the data gets validated before data get posted to the base

tables. There are many interfaces hich are seeded ith 9racle. @ou can consider as the entry

point of the data! and the interface chec(s the sanity of data.

5ase tables: As told earlier once the data is validated ill get updated in the base tables! and is


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11. Post journals

12. Hits balances.

11)How do u Transfer from AP to GL?

Ans)Payables transfer to GL program is used to transfer from AP to GL.

12) How many types of invoices are there in AP.

Ans)

1. Standarad invoice

2. Debit Memo

3. Credit Memo

4. Mixed Invoice

5. Retain age Invoice

6. Transportation invoice

7. Prepayment invoice

8. Expenses Report Invoice

9. Payment Request Invoice

10. Po default

13) How many types of purchase order types/agreements are there?

A) Standard Purchase Order:You generally create standard purchase orders for one-time purchase of various items.

You create standard purchase orders when you know the details of the goods or services you require, estimated costs,

quantities, delivery schedules, and accounting distributions. If you use encumbrance accounting, the purchase order may

be encumbered since the required information is known

B)Planned PO :A planned purchase order is a long-term agreement committing to buy it

items or services from a single source. You must specify tentative delivery schedules and all details for goods or services

that you want to buy, including charge account, quantities and estimated cost.

EX: Buying goods for Christmas from a specific dealer.

C) Contract PO: You create contract purchase agreement with your supplier to agree on specific terms and conditions

without indicating the goods and services that you will be purchasing i.e. for $ amount you must supply this much

quantity. You can later issue standard PO referencing your contracts and you can encumber these purchase orders if you


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use encumbrance accounting.

D) Blanket PO :You create blanket purchase agreements when you know the detail of goods or services you plan to buy

from a specific supplier in a period , but you do not yet know the detail of your delivery schedules. You can use blanket

purchase agreements to specify negotiated prices for your items before actually purchasing them.

A Blanket Purchase Agreement is a sort of contract between the you and ur supplier about the price at which you will

purchase the items from the supplier in future. Here you enter the price of the item not the quantity of the items. When

you create the release you enter the quantity of the items. The price is not updatable in the release. The quantity * price

makes the Released Amount. Now suppose your contract with your supplier is such that you can only purchase the items

worth a fixed amount against the contract.

1#.Payment *etho:

A funds disbursement payment method is a medium by hich the $rst party payer! or deploying

company! ma(es a payment to a third party payee! such as a supplier. @ou can use a payment

method to pay one or more suppliers. 9racle Payments supports several payment methods for

funds disbursement! including the folloing:

"hec(

Electronic

ire

"learing

Chec:

@ou can pay ith a manual payment! a 1uic( payment! or in a payment batch.

Electonic:

Electronic An electronic funds transfer to the ban( of a supplier.@ou create electronic payments

either through the e "ommerce 'ateay! or by delivering a payment batch $le to your ban(. -or

both methods! Payables creates a $le during payment batch creation. If you are using the e

"ommerce 'ateay to create the $le of payments! an EDI translator is re&uired to create the EDI

-ormatted $le prior to delivering it to your ban(.-or electronic funds transfers! the $le is


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formatted and delivered to your ap.out directory for delivery to your ban(.

Wie:

>ire -unds transfer initiated be contacting the ban( and re&uesting ire payment to the ban( of

a suplier.A payment method here you pay invoices outside of Payables by notifying your ban(

that you ant to debit your account and credit your supplierGs account ith appropriate funds.

@ou provide your ban( ith your supplierGs ban( information! and your ban( sends you

con$rmation of your transaction. @our supplierGs ban( sends your supplier con$rmation of the

payment. @ou then record the transaction manually.

Cleaing:

"learing Payment for invoices transferred from another entity ithin the company ithoutcreating a payment document.Payment method you use to account for intercompany e?penses

hen you do not actually disburse funds through ban(s. @ou do not generate a payment

document ith the "learing payment method. >hen you enter the invoice! you enter "learing fo

the payment method.@ou can record a "learing payment using a #anual type payment only.

1.What i ecuing invoices? What ae AP setup steps?

Ans)some times suppliers ould not be sending any invoices. but still the paymenthave to

made to home: rent! lease rentals. in this situation e have to create invoice every period ise.-or that purpose e have to create one recurringinvoice template.Template means ith onemaster copy creating the multiple invoices is called template. ere e are creating the one

invoice master copy is formally (non as recurring invoice or recurring invoice template.

;E,


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&eceivables ovevie":

Accounts receivable is an asset account in the general ledger that documents money oed to a

business by customers ho have purchases goods or services on credit.

Accounts receivable can be contrasted ith accounts payable! a liability account in the 'F that

documents money the business oes for the purchase of goods or services.

Accounts receivable! accounts payable and payroll are usually listed as the top three mission

critical business processes in a disaster recovery plan .

&eceivables Wobenches:

9racle Receivables provides four integrated or(benches that you can use to perform most ofyour dayHtoHday Accounts Receivable operations. @ou can use the Receipts >or(bench to

perform most of

your receiptHrelated tas(s and the Transactions >or(bench to process your invoices! debit

memos! credit memos! onHaccount credits! chargebac(s! and adjustments. The "ollections

>or(bench lets you revie customer accounts and perform collection activities such as recording

customer calls and printing dunning letters. The 5ills Receivable >or(bench lets you create!

update! remit! and manage your bills receivable.

Each or(bench lets you $nd critical information in a *e?ible ay! see the results in your de$ned

format! and selectively ta(e appropriate action. -or e?ample! in the Transactions >or(bench! you

can &uery transactions based on the billHto or shipHto customer! currency! transaction number! o

'eneral Fedger date. @ou can then revie $nancial! application! and installment information!

perform adjustments! create a credit memo! or complete the transaction. All of the indos you

need are accessible from just one indo! so you can

&uery a transaction once! then perform several operations ithout having to $nd it again.

&eceivables ;etups in &12:

-vevie" of ;etting


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the time to de$ne

comprehensive defaults that Receivables uses to ma(e data entry more ecient and accurate. In

addition! setup lets you customi%e Receivables to employ the policies and procedures that you

use in your business.

@ou can set up Receivables a number of dierent ays. The folloing graphic shos the most

complete setup scenario. If you use the 9racle Applications #ultiple 9rgani%ation 2upport feature

to use multiple sets of boo(s for one Receivables installation! please refer to the #ultiple

9rgani%ations in 9racle Applications manual before proceeding. If you plan to use 9racle "ash

#anagement ith 9racle Receivables! additional setup steps are re&uired.

7ote: If you plan to use #ultiple Reporting "urrencies +#R") ith Receivables! additional setup

steps are re&uired. -or more information! refer to the #ultiple Reporting "urrencies in 9racle

Applications manual.

&elate Pouct ;etup ;teps:

The folloing steps may need to be performed to implement 9racle Receivables. These steps are

discussed in detail in the 2etting p sections of other 9racle product user guides.

;et

i%ard! you need to complete several

other setup steps! including:

J performing systemHide setup tas(s such as con$guring concurrent managers and printers

J managing data security! hich includes setting up responsibilities to allo access to a speci$c

set of business data and complete a speci$c set of transactions! and assigning individual users to

one or more of these responsibilities.

J setting up 9racle >or(*o

0eneal /ege ;etup ;teps:

The folloing table lists steps and a reference to their location ithin the Applications

Implementation >i%ard +AI>).

De$ne "hart of Accounts


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De$ne "urrencies

De$ne "alendars

De$ne "alendar Period Types

De$ne Fedger

Assign Fedger to a Responsibility

%e=ne Chat of Accounts:

%e=ne ;egments:

7avigation: 'eneral Fedger K 2etups K -le?$elds K Ley K 2egments.

1uery >ith Accounting -le?$eld and clic( on 7e.

'ive your coa name and save.

"lic( on 2egments.

Enter your segments names.


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and save your or(.

Assign -le?$eld 1uali$ers to "ompany and Accounting segments.

2elect "ompany segment and then "lic( on -le?$eld 1uali$ers.

2elect 5alancing segment &uali$ers and save.


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2elect Accounting segment and then clic( on *e?$eld &uali$ers.

2elect 7atural Account 2egment and save.


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%e=ne alue sets:

"lic( on alue set.

Enter the value set 7ame and 2i%e.


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Enter the company values names and save your or(.

Fi(e ish de$ne values for all reaming segments.

%e=ne Cuencies:

7avigation: 'eneral Fedger K 2etup K "urrencies K De$ne.

Enter information and save.

%e=ne Calena Peio ,ypes:


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7avigation: 2etup K -inancials K "alendars K Types.

Enter the information and save.

%e=ne Calena:

7avigation: 2etup K -inancials K "alendars K Accounting.

2ave.

%e=ne /ege :


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2ee #y 5log ho to de$ne Fedger in R/0.

Assign /ege to a &esponsibility:

7avigation: 2ystem Administrator K Pro$le K 2ystems.

"lic( on $nd.

Assign Fedger to 'F Responsibility.

2ave.


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2ave your or( and clic( on othres.

clic( on Accounting information.


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Enter the re&uired information and save.

"lic( on 9thers and select the inventory information.


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nder "osting Information tab enter the folloing information.


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nder Revision and Fot 2erial And FP7 enter the re&uired information.


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nder the other accounts tab enter the re&uired information.


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2ave your or(.

%e=ne +tems:

7avigation: Inventory K Items K #aster items.

Enter the name and description.


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&eceivable ;etups:

De$ne 2ystem 9ptions

De$ne Transaction -le?$eld 2tructure

De$ne 2ales Ta? Focation -le?$eld 2tructure

De$ne Auto"ash Rule 2ets

De$ne Receivables Foo(ups

De$ne Invoice Fine 9rdering Rules

De$ne 'rouping Rules

De$ne Application Rule 2ets

De$ne Payment Terms

De$ne AutoAccounting

9pen or "lose Accounting Periods

De$ne Transaction Types

De$ne Transaction 2ources

De$ne "ollectors


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De$ne Approval Fimits

De$ne Remittance 5an(s

De$ne Receivables Activities

De$ne Receipt "lasses

De$ne Receipt 2ources

De$ne Payment #ethods

De$ne 2tatement "ycles

De$ne 2ystem Pro$le 9ptions

De$ne 2alespersons

De$ne "ustomer Pro$le "lasses

De$ne "ustomers

De$ne RemitHTo Addresses

%e=ne ;ystem -ptions:

De$ne your accounting! discount! ta?! and invoice system options to control ho Receivables

or(s. 2ystem options determine your accounting method! set of boo(s! accounting *e?$elds!

hether you use header or lineHlevel rounding! and control the default operation of the

AutoInvoice and Automatic Receipt programs.

2ystem options also control ho Receivables calculates ta? on your transactions. @ou must

specify a ta? method! choose a Focation -le?$eld 2tructure! indicate hether to compound ta?!

select the address validation to use! and de$ne ta? defaults and rounding options. As you can set

up your system to calculate 2ales Ta?! alue Added Ta?! or "anadian Ta?! e recommend that

you carefully revie the appropriate implementing ta? essay before de$ning your system

options.

7avigation: Receivables K 2etups K 2ystem K 2ystem 9ptions.

Enter the re&uired information in respective $elds.


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%e=ne ,ansaction !lex=el ;tuctue:

Transaction *e?$elds are descriptive *e?$elds that AutoInvoice uses to identify transactions and

transaction lines. Receivables lets you determine ho you ant to build your transaction *e?$eld

structure and hat information you ant to capture.

There are four types of transaction *e?$elds:

J Fine Transaction -le?$eld


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J Reference Transaction -le?$eld

J Fin(HTo Transaction -le?$eld

J Invoice Transaction -le?$eld

@ou must de$ne the Fine Transaction -le?$eld if you use AutoInvoice. @ou can use the Fine

Transaction -le?$eld to reference and lin( to other lines because the Fine Transaction -le?$eld is

uni&ue for each

transaction line. AutoInvoice alays uses the Fine Transaction -le?$eld structure for both the

Fin(Hto and Reference information hen importing invoices. @ou must e?plicitly de$ne the Fin(H

to! Reference!

and Invoice Transaction -le?$eld structures only if this information is to be displayed on a custom

indo.

Receivables gives you the option of displaying Invoice Transaction -le?$eld information in the

reference column of invoice lists of values.

se the 2ystem Pro$le 9ption AR: Transaction -le?$eld 1uic(Pic( Attribute to select the Invoice

Transaction -le?$eld segment that you ant to display. -or e?ample! if you ant to be able to

reference the

order number for imported invoices hen using an invoice list of values! you must assign the

transaction *e?$eld segment that holds the order number to the AR: Transaction -le?$eld

1uic(Pic( Attribute

pro$le option. The order number ill no display in the reference column of invoice lists of

values.

/ine ,ansaction !lex=el:

se columns I7TER-A"EMFI7EMATTRI5TE/H/6 and I7TER-A"EMFI7EM"97TENT to de$ne the Fine

Transaction -le?$eld. Fine Transaction -le?$elds are uni&ue for each record in the interface table

and therefore can be used as record identi$ers.

&efeence ,ansaction !lex=el:

Reference Transaction -le?$elds have the same structure as the Fine Transaction -le?$elds.

Transactions 4 H 036 Reference Transaction -le?$elds are used to apply a credit memo to aninvoice or associate an invoice to a speci$c commitment.

-or e?ample! to refer a credit memo to a speci$c invoice! use the RE-ERE7"EMFI7EMATTRI5TE/H

/6 and RE-ERE7"EMFI7EM"97TENT columns of the credit memo to enter the Fine Transaction

-le?$eld of the invoice. To refer an invoice to a speci$c commitment! use the

RE-ERE7"EMFI7EMATTRI5TE/H/6 and RE-ERE7"EMFI7EM"97TENT columns of the invoice to

enter the Fine Transaction -le?$eld of the commitment.


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/in,o ,ansaction !lex=el:

Fin(HTo Transaction -le?$elds also have the same structure as the Fine Transaction -le?$eld. se

Fin(HTo Transaction -le?$elds to lin( transaction lines together in the interface table. -or

e?ample! you might ant to import ta? and freight charges that are associated ith speci$c

transaction lines. If you ant to associate a speci$c ta? line ith a speci$c transaction line! use

the FI7LMT9MFI7EMATTRI5TE/H/6 and FI7LMT9MFI7EM"97TENT columns of the ta? line to enter

the Fine Transaction -le?$eld of the invoice.

+nvoice ,ansaction !lex=els:

"reate a ne *e?$eld ith a similar structure as the Fine Transaction -le?$eld! but only include

header level segments. -or e?ample! if the Fine Transaction -le?$eld structure has four segments

and the last to segments contain line level information! de$ne your Invoice Transaction -le?$eld

using the $rst to segments only. 2egments included in the Invoice Transaction -le?$eld should

be included in the AutoInvoice grouping rules.

%e=ne ;ales ,ax /ocation !lex=el:

Receivables uses the customer shipping address to determine the sales ta? rate on transactions

for all customers in the country that you de$ne in the 2ystems 9ption indo as your home

country. Proceed to the ne?t step if you are not charging your customers ta? based on their

shipping address.

-olloing are the seeded 2ales Ta? Focation -le?$eld structures:

J "ountry

J 2tate and "ity

J Province and "ity

J "ity

J Province

J 2tate! "ounty and "ity

se the Ley -le?$eld 2egments indo to select the seeded 2ales Ta? Focation -le?$eld

structure! or to set up a ne structure! that you ant Receivables to use to determine your sales

ta? rates and to validate

your customer addresses.

@ou can con$rm that the re&uired segments are enabled by navigating to the 2egments

2ummary indo. 7avigate bac( to the Ley -le?$eld 2egments indo to free%e your *e?$eld


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structure by chec(ing the

-ree%e -le?$eld De$nition chec( bo? and then compiling the *e?$eld.

7ote: >hen you de$ne ta? system options in the 2ystem 9ptions indo! use the list of values

in the Focation -le?$eld 2tructure $eld to select the same 2ales Ta? Focation -le?$eld structure

that you selected in the Ley -le?$eld 2egments indo.

7avigation: Receivables K 2etup K -inancials K -le?$eld K Ley K 2egments.

1uery ith 2ales Ta? Focation -le?$eld

Enter the re&uired information in respective $lelds.


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%e=ne &eceivables /ooups:

Receivables provides several default loo(ups hich are used throughout the application toprovide validated default values and list of values choices. @ou can add or update these to

customi%e your list of values and speed data entry. -or e?ample! you can de$ne additional

reasons for creating credit memos or enter the names of each freight carrier used by your

business.

7avigation: Receivables K 2etup K 2ystem K 1uic(codes K Receivables.

De$ne loo(ups as you li(e.

%e=ne +nvoice /ine -eing &ules:


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If you are using AutoInvoice! de$ne invoice line ordering rules to specify ho you ant to order

and number transaction lines after AutoInvoice groups them into invoices! debit memos! and

credit memos. Receivables provides many attributes that you can use to de$ne your line

ordering rules.

7avigation: Receivables K 2etup K Transactions K Autoinvoice K Fine 9rdering rule.

%e=ne 0ouping &ules:

If you are using AutoInvoice! de$ne grouping rules to indicate ho you ant to group transaction

lines imported by AutoInvoice. -or e?ample! to include speci$c transaction lines on a single

transaction! certain attributes must be identical. Receivables provides many attributes that you

can use to de$ne your grouping rules.


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7avigation: Receivables K 2etup K Transactions K Autoinvoice K 'rouping Rule.

%e=ne Application &ule ;ets:

De$ne Application Rule 2ets to control ho Receivables reduces the balance due for your open

debit items hen you apply payments using either the Applications indo or Post 1uic("ash.

@ou can de$ne your on application rule sets! assign them to transaction types! and specify a

default rule set in the 2ystem 9ptions indo.

7avigation: Receivables K 2etup K Receipts K Application Rule sets.


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%e=ne Payment ,ems:

De$ne payment terms to determine the payment schedule and discount information for

customer invoices! debit memos! and deposits. @ou can also de$ne pro?ima payment terms to

pay regular e?penses such as telephone bills and credit card bills that occur on the same day

each month and create split payment terms for invoice installments that have dierent due

dates.


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7avigation: Receivables K 2etup K Transactions K Payment terms.

%e=ne AutoAccounting:

De$ne AutoAccounting to specify the general ledger accounts for transactions that you enter

manually or import using AutoInvoice. AutoAccounting uses this information to create the default

revenue! receivable! freight! ta?! unearned revenue! unbilled receivable! $nance charges! bills

receivable accounts! and AutoInvoice clearing +suspense) accounts.

7avigation: Receivable K 2etup K Transactions K Auto Accounting.


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Fi(e ise e should also de$ne reaming auto accounting types.

-pen o Close Accounting Peios:

7avigation: Receivables K "ontrol K Accounting K 9pen;"lose Periods.


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%e=ne ,ansaction ,ypes:

De$ne the transaction types that you assign to invoices! debit memos! commitments!

chargebac(s! credit memos! onHaccount credits! and bills receivable. Receivables uses

transaction types to default payment term!

account! ta?! freight! creation sign! posting! and receivables information. Receivables provides

to prede$ned transaction types: Invoice and "redit #emo.

7avigation: Receivables K 2etup K Transaction K Transaction Types.

%e=ne ,ansaction ;ouces:


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De$ne the transaction sources that you assign to invoices! debit memos! commitments! credit

memos! onHaccount credits! and bills receivable. Receivables uses transaction sources to control

your transaction and transaction batch numbering! provide default transaction types for

transactions in batch! and to select validation options for imported transactions. Receivables

provides the folloing prede$ned transaction sources: #A7AFH9TER! D# Reversal! and

"hargebac(.

7avigation: Receivables K 2etup K Transaction K 2ources.

%e=ne Collectos:

De$ne collectors to assign to your customers through credit pro$le class assignments. "ollectors

can use the "ollections indos and Receivables collection reports to (eep apprised of a

customerGs past due items. Receivables provides a prede$ned collector called DE-AFT.


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7avigation: Receivables K 2etup K "ollections K "ollectors.

%e=ne Appoval /imits:

De$ne approval limits to determine hether a Receivables user can approve adjustments or

credit memo re&uests. @ou de$ne approval limits by document type! dollar amount! reason code!

and currency.Approval limits aect the Adjustments! 2ubmit AutoAdjustments! and Approve Adjustments

indos as ell as the "redit #emo Re&uest >or(*o.

7avigation: Receivables K 2etup K Transactions K Approval Fimits.

%e=ne &emittance (ans:

Proceed to the ne?t step if you already de$ned your remittance ban(s in 9racle Payables. De$ne

all of the ban(s and ban( accounts you use to remit your payments. @ou can de$ne as many

ban(s and ban( accounts as you need and de$ne multiple currency ban( accounts to accept

payments in more than one currency.

%e=ne &eceivables Activities


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De$ne Receivables Activities to provide default accounting information hen you create

adjustments! discounts! $nance charges! miscellaneous cash transactions! and bills receivable.

Receivables also uses Receivables Activities to account for ta? if you calculate ta? on these

activities.

7avigation: Receivables K 2etup K Receipts K Receivable Activities.

Fi(e ise e should de$ne reaming receivable actives also.

%e=ne &eceipt Classes:

De$ne receipt classes to specify hether receipts are created manually or automatically. -or

manual receipts! you can specify hether to automatically remit it to the ban( and;or clear your

accounts. -or automatic receipts! you can specify a remittance and clearance method! and

hether receipts using this class re&uire con$rmation.

7avigation: Receivables K 2etup K Receipts K Receipts "lass.


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"lic( on 5an( accounts.

Enter information in respective $elds.


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2ave your or(.

%e=ne Payment *etho:

De$ne the payment methods to account for your receipt entries and applications and to

determine a customerGs remittance ban( information. >hen de$ning payment methods! you

must enter a receipt class! remittance ban( information! and the accounts associated ith your

payment receivables type. @ou can also specify accounts for con$rmation! remittance! factoring!ban( charges! and shortHterm debt.

7avigation: Receivables K 2etup K Receipts K Receipts "lass.


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%e=ne po=le options:

De$ne pro$le options to provide default values for some Receivables operations! specify ho

Receivables processes data! and control hich actions users can perform.

7avigation: Administrator K Pro$le K 2ystems.

During your implementation! you set a value for each Receivables user pro$le option to specify

ho Receivables controls access to and processes data. Receivables lets you govern the behavio

of many of

the indos that use pro$le options.

Pro$le options can be set at the folloing levels:

J 2ite: This is the loest pro$le level. 2ite level pro$le option values aect the ay all

applications run at a given site.


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J Application: These pro$le option values aect the ay a given application runs.

J Responsibility: These pro$le option values aect the ay applications run for all users of a

given responsibility.

J ser: These pro$le option values aect the ay applications run for a speci$c application user.

The values you enter for options at the ser level supersede the values that your system

administrator has entered for you for these options.

Each of these user pro$le options aect the behavior of Receivables in dierent conte?ts. In

Receivables! operations that pro$le options can aect include receipt application! the entry of

adjustments! the creation

and remittance of automatic receipts and ta?es! and posting to your general ledger.

@ou may also have additional user pro$le options on your system that are speci$c to applications

other than Receivables.

To change pro$le options at the 2ite! Application! or Responsibility level! choose the 2ystem

Administrator responsibility! then navigate to the Personal Pro$le alues indo. 1uery the

Pro$le 7ame $eld to

display the pro$le options ith their current settings! ma(e your changes! then save your or(.

@ou can change pro$le options at the user level in the Personal Pro$le alues indo. To do this!

navigate to the Personal Pro$le alues indo! &uery the pro$le option to change! enter a ne

ser alue! then save your or(. 'enerally! your system administrator sets and updates pro$le

values at each level.

Attention: -or any changes that you ma(e to pro$le options to ta(e eect! you must either e?it!

and then reenter Receivables! or sitch responsibilities.


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%e=ne ;alespesons:

De$ne salespersons to allocate sales credits to invoices! debit memos! and commitments. If you

do not ant to assign sales credits for a transaction! you can enter 7o 2ales "redit. If


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AutoAccounting depends on salesperson! Receivables uses the general ledger accounts that you

enter for each salesperson along ith your AutoAccounting rules to determine the default

revenue! freight! and receivable accounts for transactions.

%e=ne Custome Po=le Classes:

De$ne customer pro$le classes to categori%e customers based on credit! payment terms!

statement cycle! automatic receipt! $nance charge! dunning! and invoicing information. >hen

you initially set up your customers! you assign each customer to a pro$le class. To customi%e the

pro$le class for a speci$c customer! use the "ustomer Pro$le "lasses indo.

7avigation: Receivables K "ustomers K Pro$le "lasses.

In Pro$le "lass indo enter the folloing information.

In Pro$le class Amount tab enter the folloing information.


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7avigation: 2etup K Print K Remittoaddresses.

"lic( on "reate Remit to addresses.

Enter the re&uired information

"lic( on Apply.


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Enter the country name in the same page and then clic( on the '9.

"lic( on the Receipts form "reate button.

Enter the folloing information and clic( on Apply button.


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