oracle financials cloud · oracle fusion expenses ... expense auditors can now audit expense...

Oracle Financials Cloud

What's New in Release 8

21 February 2014

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TABLE OF CONTENTS

OVERVIEW ............................................................................................................................................................. 3

RELEASE FEATURE SUMMARY ................................................................................................................................ 4

ORACLE FUSION EXPENSES .................................................................................................................................... 6

ORACLE FUSION GENERAL LEDGER ...................................................................................................................... 16

ORACLE FUSION PAYABLES .................................................................................................................................. 25

ORACLE FUSION RECEIVABLES ............................................................................................................................. 31

ORACLE FUSION SUBLEDGER ACCOUNTING ......................................................................................................... 34

ORACLE FUSION FINANCIALS FOR ASIA/PACIFIC .................................................................................................. 36

PRE-UPGRADE CONSIDERATIONS......................................................................................................................... 40

REVISION HISTORY ............................................................................................................................................... 43

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OVERVIEW

This guide outlines the information you need to know about new or improved functionality in Oracle

Financials Cloud Release 8. Each section includes a brief description of the feature, the steps you need

to take to enable or begin using the feature, any tips or considerations that you should keep in mind,

and the resources available to help you.

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback to:

[email protected].

mailto:[email protected]

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RELEASE FEATURE SUMMARY

Some of the new Release 8 features are automatically visible to users after the upgrade and some

require action from the user, the company administrator, or Oracle Support.

The table below offers a quick view of the actions required to enable each of the Release 8 features.

Action Required to Enable Feature

Feature Automatically

Available

End User Action

Required

Administrator Action

Required

Oracle Service Request Required

Oracle Fusion Expenses

Operate Globally with Mileage Expenses

Accelerate Productivity with Expenses iPhone Application

Policy Driven Controls to Increase Compliance

Expense Report Auditing Before Manager Approval

Expenses Processing for Inactive Employees

Business Unit-Specific Printable Expense Report Formats

Oracle Fusion General Ledger

Intercompany Allocations

Automatic Generation of Recurring Journals Across Periods

Improved Account Hierarchies Management

Multiple Hierarchies

Drill from Transferred Balances to Source Ledger

Diagnostic Tests for Enterprise Structures Setup Data

Query by Account Segment Support in

Intercompany OTBI

Oracle Fusion Payables

Integrated Invoice Imaging

Oracle Fusion Receivables

Public Web Service to Create Receivables Invoice

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Action Required to Enable Feature

Feature Automatically

Available

End User Action

Required

Administrator Action

Required

Oracle Service Request Required

Public Web Service to Create and Apply Receipts

Public Web Service to Create Customer Profile

Oracle Fusion Subledger Accounting

Streamline Supporting Reference Setup

Oracle Fusion Financials for Asia/Pacific

Streamline Setup and Export Additional Data for CNAO Reporting

Golden Tax Version 7.2 Support for Mainland China

Upgrade Considerations

Subledger Accounting Supporting References

Publish Sandboxes

Preserve Custom Reports

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ORACLE FUSION EXPENSES

Release 8 offers enhancements to mileage capture, employee expense submission, and manager

approvals using the iPhone, and policy enforcements to improve your employees’ expense processing

productivity.

OPERATE GLOBALLY WITH MILEAGE EXPENSES

Your company administrators can now configure mileage rates and mileage eligibility rules based on the

local regulations or company policies. When you enter mileage expenses, mileage reimbursement is

automatically calculated based on the defined rates and eligibility rules. Mileage reimbursement

calculation also supports passenger rates and additional company-specified rates. Approvers and

auditors can view the mileage expense, as well as the details.

Configurable Mileage Rules: Configurable mileage rules allow you to support global mileage

requirements. To enable users to enter mileage expenses, you create a mileage policy and

assign it to an expense type within the Mileage category. You define a mileage policy applicable

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for each country and associate it to the relevant expense types. The following options are

available:

Mileage Eligibility Rules: Use this option if there is a minimum distance requirement or

standard deductions are applied to all trips.

Mileage Rate Determinants: Use this option if the mileage rate varies by additional

factors, such as location, role, vehicle type, or cumulative distance traveled.

Passenger Rates: Use this option if you reimburse your employees for transporting

passengers as part of a mileage-eligible trip.

Company-Specific Add-on Rates: Use this option if you have company-specific or local

criteria for reimbursing additional amounts.

Note: To define simple mileage rates, such as US mileage rates, you select the rate currency

and enter mileage rates in the Create Rates dialog box.

If your mileage rates vary by other criteria, you select the applicable rate determinants and

then click the Create Rates button on the Create Mileage Policy page. The page downloads

a spreadsheet for entering mileage rates. You enter the rates and upload them from the

spreadsheet. The spreadsheet-based upload provides the convenience of working in

Microsoft Excel and using the standard Excel capabilities.

Automatic Mileage Reimbursement Calculation: When your employees choose a mileage

expense type in expense entry, relevant information is captured, which is based on the mileage

policy associated with the expense type. The reimbursement amount is automatically calculated.

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STEPS TO ENABLE

To set up mileage expense processing, you must perform two tasks. You can access these tasks from the

Define Expense Policies and Rules task list.

Manage Policies by Expense Category: Define mileage policies and activate them for use. You

can also assign a single mileage policy to multiple expense types when applicable.

Manage Expense Report Templates: Define mileage expense types and assign mileage policies.

If applicable, you can optionally perform the following two additional setup tasks:

Manage Expense Fields by Category: Enable additional information that you want to capture in

expense entry for mileage expenses.

Manage Cumulative Mileage Determinants: If your mileage rates vary by the total distance

traveled in a specific time period, then you define that time period and other attributes that

determine the mileage rates applicable to that time period.

TIPS AND CONSIDERATIONS

The list of values on the Policies tab of the Create Expense Type dialog box is filtered to show

only the applicable mileage policies.

The total mileage for employees is loaded to the Expenses application by running the

cumulative mileage upload process if:

Your mileage rates vary by the total distance traveled in a time period.

You go-live during that time period.

Mileage rates vary by vehicle type and fuel type per

mileage policy setup. Expense entry captures this

information.

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KEY RESOURCES

Refer to the following Release Training for Oracle Applications Release 8: Oracle Fusion

Expenses: Operate Globally with Mileage Expenses

Refer to the following topics in the on-line application help or in the Oracle Financials Cloud

Implementing Financials Guide:

Setting Up a Mileage Policy: Explained

Completing a Mileage Rate Spreadsheet: Worked Example.

ACCELERATED PRODUCTIVITY WITH EXPENSES IPHONE APPLICATION

Companies regularly upload corporate card transaction files from card providers to enable their

employees to submit these expenses in expense reports. Now you can download the corporate card

transactions to your mobile Expenses application, review and edit expense details, and submit them in

an expense report from your mobile device. Additionally, you can upload mileage expenses from your

mobile device to Expenses.

With the download of corporate card transactions and mileage expenses, you have a complete expense

entry solution available on your mobile devices. Using mobile devices, employees can now perform

several new actions.

Download corporate card transactions, review, and edit them.

Tag corporate card transactions as personal.

Enter mileage expenses.

Submit corporate card transactions in an expense report.

Review corporate card

transactions and update

Review and edit itemizations

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STEPS TO ENABLE

This feature is automatically enabled on the iPhone when you download the latest mobile application.


Download the latest Oracle Fusion Expenses application from Apple’s AppStore.

KEY RESOURCES

Refer to the Release Training for Oracle Applications Release 8: Oracle Fusion Expenses:

Accelerated Productivity with Fusion Expenses Mobile Application.



Matching Mobile Device Expenses to Corporate Card Expenses: Explained

Submitting a Cash-Only Expense Report from a Mobile Device: Explained

How can I enable the Oracle Fusion Expenses mobile device application on an iPhone or

iPad?

How can the administrator enable Oracle Fusion Expenses mobile device application on an

iPhone or iPad?

POLICY DRIVEN CONTROLS TO INCREASE COMPLIANCE

Several industries have enacted gifts and entertainment regulations to provide transparency and to

curtail the amount spent on individuals to prevent gift recipients from influencing business decisions.

Gifts and entertainment expense policies allow your company to configure spending rules, enable policy

violations, and capture information about event attendees and gift recipients.

To enable users to enter entertainment and gift expenses, you create an entertainment policy and

assign it to an expense type within the Entertainment category.

Flexible Policy Rules and Policy Enforcement Options: Flexible rules allow you to comply with

local and company-specific requirements for entertainment and gift expense reporting. You can

set item limits and yearly limits, define rates by attendee or recipient types, and specify policy

enforcement options. These options include generating policy violations that are displayed to

managers and auditors, preventing submission of expense reports, and reimbursing the upper

rate limit.

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Additionally, you can capture event attendee or recipient details, such as employer’s name and

address.

Attendee Capture and Policy Enforcement: When you submit an entertainment or gift expense,

you are prompted to enter event attendee details in the setup. The following screen capture

shows event attendee information entry and policy violation warnings.

STEPS TO ENABLE

Access these tasks from the Define Expense Policies and Rules task list.

Manage Policies by Expense Category: Define and activate entertainment and gift policies.

Manage Expense Report Templates: Define entertainment expense types and assign applicable

entertainment policies.

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KEY RESOURCES


Expenses: Policy-Driven Controls to Increase Compliance



Entertainment Expense Policy: Explained

What’s a rate determinant?

STREAMLINED EXPENSE PROCESSING

The following enhancements in Release 8 enable your company to streamline expense report processing,

thereby reducing operational costs.

Expense report auditing before manager approval

Expense processing for inactive employees

Business unit-specific printable expense report formats

EXPENSE REPORT AUDITING BEFORE MANAGER APPROVAL

To streamline expense report reimbursement, you can now enable expense auditors to complete audits

on expense reports before manager approvals are complete. This option allows both managers and

expense auditors to take action in parallel instead of sequentially.

Expense auditors can now audit expense reports while they are pending manager approval, thereby

improving cycle time and expediting expense reimbursement.

When you submit an expense report, it is assigned a status of Pending Manager Approval. However,

your auditors can query for these reports and complete an audit, short pay, or reject an expense report

as applicable. Expense reports are processed for payment only when your managers and auditors

approve the reports.

There is no change to the audit capabilities or user experience when auditing is enabled in parallel with

manager approvals. The report status remains in Pending Manager Approval. Notifications resulting

from the auditor’s action are sent to you and other employees only after manager approval is complete.

Audit Expense Report Page

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STEPS TO ENABLE

By default, Expenses is configured to perform auditing after manager approvals. To set up auditing in

parallel with manager approvals, you must perform one task. You can access this task from the Define

Expense Policies and Rules task list.

Manage Expenses System Options: In the Processing Options for Expense Report region of this page,

change the value in the Expense Report Audit Approval field to In parallel with manager approval.


You can enable auditing in parallel with manager approval for all business units or for specific business

units.

KEY RESOURCES


Expenses: Streamline Expense Processing

Refer to the following topic in the on-line application help or the Oracle Financials Cloud

Implementing Financials Guide: Simultaneous Manager and Auditor Expense Report Approvals:

Explained

EXPENSE PROCESSING FOR INACTIVE EMPLOYEES

Inactive and terminated employees may have corporate card transactions that are not yet submitted in

an expense report. Managers are automatically granted access to submit these transactions in an

expense report on behalf of their inactive or terminated employees.

After corporate card transactions are uploaded, run the Process Corporate Card Transactions for

Inactive Employees process. When the process finds corporate card transactions of inactive employees

that are not submitted, a notification is sent to the inactive employee's direct manager to inform him or

her that they must be submitted. The manager can click the Accept button in the notification to get

permission to submit the inactive employee’s expense reports.

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The manager receives delegate access for the inactive or terminated employee. The manager selects the

employee from a drop-down list. When the manager switches to the inactive employee’s view, he or

she can see the corporate card transactions pending submission. The manager then selects the

transactions and submits them in an expense report. The expense report is routed to the applicable

approvers based on the expense report approval rules.

STEPS TO ENABLE

To enable corporate card transaction processing for inactive employees, schedule the Process

Corporate Card Transactions for Inactive Employees process to run periodically.


Set the value for the Number of Days parameter in the Process Corporate Card Transactions for

Inactive Employees process to be a small number for faster performance.

To delegate the expense report submission, click the Actions menu, select Reassign in the

notification, and enter the delegate’s name.

Expense processing for inactive employees is not applicable for Individual Pay corporate card

programs.

KEY RESOURCES




Implementing Financials Guide: Corporate Card Transactions for Inactive Employees: How They

Are Processed

BUSINESS UNIT-SPECIFIC PRINTABLE EXPENSE REPORT FORMATS

Formats for printable expense reports in a company vary by business unit, generally due to legal

requirements in each country. Administrators can now create business unit-specific BI Publisher

templates and associate them with each business unit, thereby enabling you to print your expense

reports in the required format.

By default, when you print an expense report, it uses the seeded printable format.

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STEPS TO ENABLE

To enable this feature, there are two required steps.

Create business unit-specific printable expense report templates.

a. Download the default RTF expense template from the BI Publisher Catalog.

b. Copy the default template to a new file and edit to make the required changes.

c. Save the file and upload it to the BI Publisher Catalog.

Assign templates to business units.

a. Go to the Manage Expenses System Options task.

b. Select the business units that require specific templates.

c. Assign the templates.


Set the most commonly used template as the site level printable expense report format.

Define the specific formats only for those business units where there are different formats.

KEY RESOURCES



Refer to the following topic in the on-line application help or in the Oracle Financials Cloud

Implementing Financials Guide: How can I enable a printable expense report format and assign

it to a business unit?

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ORACLE FUSION GENERAL LEDGER

Release 8 offers enhancements to cross ledger intercompany allocations, segment hierarchies,

diagnostic tests, generation of recurring journals, and drill down capability to improve your closing,

analyzing, and reporting processes.

INTERCOMPANY ALLOCATIONS

You can now generate intercompany allocations across ledgers. You can generate either journals or

intercompany transactions with receivables and payables invoicing between trading partners. You can

specify the rules to automatically balance the intercompany impact. Any number of ledgers can be

included in a single allocation formula.

When creating an allocation definition using Calculation Manager, you can define a rule to allocate

across ledgers by specifying a ledger set in the Allocation Range.

Generate General Ledger Allocations: Allows you to create journals to allocate amounts in a

single ledger or across different ledgers in a ledger set. If the allocation is across multiple ledgers,

each ledger’s journals are balanced using the Intercompany Balancing Rules.

Generate Intercompany Allocations: Allows you to create intercompany transactions from

allocation lines for a single or multiple ledgers. The intercompany transaction type you select

when submitting the process determines if manual approvals and invoicing are required for the

intercompany transactions created from the allocation.

STEPS TO ENABLE

This feature is automatically enabled.

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Submit the Generate Intercompany Allocations process if you require intercompany

transactions or invoicing for your allocations.

Submit the Generate General Ledger Allocations process if you only need allocation journals

generated.

Ensure that the ledgers are within a ledger set when allocating across different ledgers.

Define intercompany balancing rules to use allocations across multiple ledgers.

KEY RESOURCES

Refer to the following Release Training for Oracle Applications Release 8: Oracle Fusion General

Ledger: Intercompany Allocations

Refer to the following topics in the on-line application help or the Oracle Financials Cloud


Cross-Ledger Allocations: How They Are Processed

Cross-Ledger Allocations: Examples

AUTOMATIC GENERATION OF RECURRING JOURNALS ACROSS PERIODS

You can now schedule recurring journals and allocations to run across a range of accounting periods.

Recurring and allocation journals are not generated until the appropriate date is reached, ensuring that

calculations are based on current balances.

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Automatic Journal Scheduling: Allows you to generate rules and rule sets according to a schedule you

define. For example, you can schedule the same journal to be generated every month as part of your

month-end closing procedures. Since the Accounting Period parameter is now incremented

automatically, no manual intervention is needed.

STEPS TO ENABLE



If you have business cycles that do not coincide with monthly calendars, you can define your

own schedule based on your General Ledger calendar using the Manage Processing Schedules

task.

To use this feature, select the Use a Saved Schedule value for the Frequency parameter on the

Schedule tab of the Generate General Ledger Allocations page. Then, select the schedule that

you defined earlier in the Manage Processing Schedules task.

KEY RESOURCES

Refer to the following Release Training for Oracle Applications Release 8: Oracle Fusion General

Ledger: Recurring Journals

Refer to the following topic in the Oracle Financials Cloud Implementing Financials Guide:

Schedule Recurring Journals: Example

IMPROVED ACCOUNT HIERARCHIES MANAGEMENT

You can now manage and review your account hierarchies more efficiently both online and offline. You

can view segment value descriptions when creating, editing, or reviewing account hierarchies. You can

also export account hierarchies to a spreadsheet for review, analysis, and reporting off-line.

http://docs.oracle.com/cloud/latest/erpcs_common/OAFIM/index.html

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STEPS TO ENABLE



If you would like to review and export all nodes in the hierarchies to a spreadsheet, you need to expand

all nodes first from View -> Expand All before reviewing or exporting.

MULTIPLE HIERARCHIES

You can create multiple hierarchies for any chart of accounts segment, either during initial setup or at a

later point. Use the Hierarchies Only sheet in the Rapid Implementation spreadsheet to create new

hierarchies or add new versions to existing hierarchies after your enterprise structures have been

created.

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You can then upload the hierarchies by submitting the Upload Enterprise Structures and Hierarchies

process. You can either create a complete new hierarchy or you can create a new version for an existing

hierarchy by selecting the appropriate parameters for the process shown below in the screenshot.

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STEPS TO ENABLE



The Instructions Sheet on the Rapid Implementation spreadsheet provides the tips and instructions in

detail for you to use.

KEY RESOURCES

Refer to the following topics in the Oracle Enterprise Resource Planning Cloud Getting Started with

Oracle Financials Cloud: Create Hierarchies in a Spreadsheet: Example

DRILL FROM TRANSFERRED BALANCES TO SOURCE LEDGER

You can now easily reconcile balances that were transferred to a target ledger to the balances, journals,

and subledger transactions from the source ledgers. After transferring balances from one or more

source ledgers to a target ledger, you can now drill from the target ledger back to the source ledger

balances, and from there to the underlying journals and subledger transactions.

When you drill from the Entered amount, which resulted from a balance on the Journal Lines page or

the Journals page in the target ledger, the transferred balances page provides the source and target

ledger details. The drill helps you analyze details such as the accounting period and accounts used in the

source ledger for transferring journal line amounts to the target ledger.

STEPS TO ENABLE



If the source and the target ledgers do not share a ledger currency, the source ledger is translated to the

target ledger's ledger currency before balances can be transferred. As such, the balance transfer drill

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down shows the reporting currency balances for the source ledger in the target ledger currency as part

of the drill path.

DIAGNOSTIC TESTS FOR ENTERPRISE STRUCTURES SETUP DATA

You can run diagnostic tests to perform health check and data validation on the following enterprise

structures setup data:

Chart of Accounts

Value Sets and Values

Account Hierarchies Versions

Accounting Calendars

Legal Entities and Legal Reporting Units

Ledgers Setup

STEPS TO ENABLE



In order to access the Diagnostic Dashboard and execute the diagnostic tests, you must be

granted the Application Diagnostics Regular User job role.

Once you have been granted the role, then you can view the link to run the diagnostics tests

under the Troubleshooting menu.

If you have the Application Diagnostics Viewer job role, you can view the diagnostic test results,

but not run new tests.

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QUERY BY ACCOUNT SEGMENT SUPPORT IN INTERCOMPANY OTBI

You can now leverage the Oracle Transactional Business Intelligence (OTBI) reporting layer to perform

intercompany analysis by building ad hoc queries based on the distribution accounts from intercompany

transactions.

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STEPS TO ENABLE



To view balances in the Oracle Transactional Business Intelligence reports by the labeled chart of

accounts segment: for example, by the Company segment, instead of by the full account combination,

ensure that the Import Oracle Fusion Data Extensions for Transactional Business Intelligence process

was run.

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ORACLE FUSION PAYABLES

Release 8 offers enhancements to invoice imaging to improve your processing and reduce data entry

time.

Oracle Fusion Payables within Oracle Fusion Financials captures invoice information seamlessly through

integration with the latest imaging technology and reduces the time spent on invoice entry resulting in

faster throughput. The Payables dashboard and work areas provide a central location for you to perform

tasks and monitor activities that require attention.

INTEGRATED INVOICE IMAGING

You can now use the Payables imaging solution for automating the invoice creation process including

invoice lines. This further improves processing time and user productivity, while reducing data entry

errors and staffing requirements. Invoice images are scanned or sent by e-mail for recognition and

validation, then appear directly in the Scanned Invoices section of the Invoices work area for approval,

accounting, and payment. Invoices that cannot be fully recognized due to data or image quality are

created as incomplete invoices. You can review, correct, and complete these invoices manually.

The integrated invoice imaging solution provides importing of scanned images, intelligent character

recognition, automatic invoice creation, and routing of invoices with exceptions to accounts payables

personnel for review and completion.

Here is a summary of the steps in the integrated invoice imaging process.

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To use the integrated invoice imaging solution you must have a designated e-mail account to

send the invoice images. When you sign up for the Oracle Cloud Application Services, you are

provided with an e-mail account.

After you have the e-mail account, you prepare the invoices for processing.

a. If your business process is to receive the invoice images from your suppliers, communicate your imaging requirements to them. Suppliers can then e-mail the invoice images directly to the designated e-mail account.

b. If you receive paper invoices, prepare images from them and send the images to the e-mail account. You can optionally enter attributes in the e-mail subject for routing if the invoices are incomplete.

Once the images are sent to the e-mail account, the imaging solution retrieves them for further

processing, checking for new images every minute, and creates invoices that are available in the

Scanned Invoices Queue section of the Invoices work area. The successful invoices are available in this

section for reviewing, validating, and accounting.

If any exceptions occur during automatic invoice creation, the invoices are marked as incomplete and

routed to accounts payable personnel using Oracle Business Process Execution Language (BPEL)

workflows. The default routing rule routes the incomplete invoices to all users with the Accounts

Payable Specialist and Accounts Payable Supervisor job roles. You can use the additional attributes

entered in the e-mail subject of the invoice to route the invoices to specific users based on a custom

configurable routing rule. The incomplete invoices are available in the Scanned Invoices Queue section

of the Invoices work area for completion.

Once the rest of the invoice processing tasks are finished, such as validating and approving, the invoices

are ready to be picked up for payment, for which you can schedule a payment process request.

In earlier releases, as shown in the following screen capture, you have to access each invoice in the

Scanned Invoices section of the Invoices work area and create invoices one at a time.

The Scanned Invoices section has been replaced by the Scanned Invoices Queue section.

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IMPORTANT: Complete creation of all invoices in the Scanned Invoices section before upgrading to

Release 8.

There are two considerations that are part of this feature that need to be explained.

1. EXCEPTION HANDLING

An incomplete invoice is an invoice created from an invoice image that has invalid or missing data.

There are two types of warnings for an incomplete invoice.

Some of the fields have been intelligently defaulted for you and have been highlighted with an

orange border. You need to review these fields and save the invoice to complete the invoice.

Other critical fields that require information to be entered by you are highlighted with a red border. You

need to enter values for the fields and save the invoice to complete the invoice.

For an incomplete invoice, you need to address the warnings on the invoice attributes that are

highlighted on the Edit Invoice page. Once all of the issues are addressed and the invoice is saved, the

incomplete invoice hold is automatically released.

For an incomplete invoice a warning icon is placed next to the Last Saved label to indicate that certain

fields have been derived.

1. Warning icon indicates certain fields have been derived.

2. Window shows details of the warnings.

3. Orange border is placed around derived fields.

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4. Warning icon indicates that the line needs to be corrected.

5. Red border is placed around missing or inconsistent information.

STEPS TO ENABLE



Complete creation of all invoices in the Scanned Invoices work area before upgrading to Release

8. Any invoices that are in the queue are lost and need to be re-scanned and processed again to

be available after migrating to Release 8.

Depending on your requirements, schedule the Import Payables Invoices process to run at

regular intervals using Invoice image as the Source parameter.

Consider using the Oracle WebCenter Forms Recognition Supervised Learning for Oracle Cloud

to increase the efficiency in data recognition for unique templates of invoices.

KEY RESOURCES



Integrated Invoice Imaging for Oracle Cloud Implementations: Explained

Integrated Invoice Imaging for Oracle Cloud Implementations: Critical Choices

Routing Incomplete Invoices: Explained

Maintaining Oracle WebCenter Forms Recognition Supervised Learning for Oracle Cloud

Implementations: Procedures

2. CONFIGURABLE ROUTING

In this release, you can create rules to route incomplete invoices to specific users or groups. The

predefined rules route the incomplete invoices to all users with the Payables Specialist or Payables

Supervisor job role.

The task that is used to define the approval is FinAPHoldApproval. The predefined rule assigns all

incomplete invoices to users with the job role of Payables Specialist or Payables Supervisor as shown

below.

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You can create a new rule based on the specific needs of the business. To configure a new routing rule,

use the Administration in BPM Worklist.

STEPS TO ENABLE

You need to configure the FinAPHoldApproval task. Specify in this configuration the users to whom the

incomplete invoices are routed. The process of configuring this task is similar to the configuration of

invoice approvals.


The predefined rule JobRoleAssignmentRule assigns all incomplete invoices to all users with the job role

of Accounts Payable Specialist and Accounts Payable Supervisor. You can choose to use this predefined

rule for testing or create customized rules to meet your business needs.

KEY RESOURCES

Refer to the following topic in the on-line application help or in the Oracle Financials Cloud

Implementing Financials Guide: Routing Incomplete Invoices: Explained

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ORACLE FUSION RECEIVABLES

Release 8 offers enhancements leveraging Web services to creating customer profiles, entering invoices,

and applying receipts to reduce time and improve accuracy of data entry.

PUBLIC WEB SERVICE TO CREATE RECEIVABLES INVOICE

The Receivables Invoice Service integrates non-Oracle order entry and online web-store systems to

automatically create invoices in Oracle Fusion Receivables based on order information received. You can

now create invoices from the orders without user intervention. This can save you, the Web Store user,

significant time in invoice creation. This service is a Simple Object Access Protocol (SOAP) encoded Web

service which uses HTTPS transport as defined in the Web Services Description Language (WSDL) to

create an invoice.

STEPS TO ENABLE

Obtain the service description from the InvoiceService WSDL URL.

Use WSDL to write a java class containing two main methods:

1. Construct Payload: Method to construct the XML payload based on the functional

parameter values.

2. Create Invoice: Method to invoke the service.

Prepare the Keystore information for certificate authentication.

Integrate the InvoiceServiceClient.java class to the source system to create the invoice.

Test the InvoiceService web service.


Create a sandbox and test your web service class within the sandbox before moving the changes

to production to avoid any possible adverse impact on your production system.

For each web service, you must set up a web service reference that specifies the Web Services

Description Language (WSDL) file location and the authentication scheme used to access the

web service.

PUBLIC WEB SERVICE TO CREATE AND APPLY RECEIPTS

The Receivables Create and Apply Receipt Service integrates the non-Oracle order entry/online web-

store systems to automatically create and apply receipts in Oracle Fusion Receivables based on

customer payments. You can now create receipts from the online payments without user intervention.

This saves you, the Web Store user, ample time in receipt creation and application. This service is a

Simple Object Access Protocol (SOAP) encoded Web service which uses HTTPS transport as defined in

the Web Services Description Language (WSDL) to create and apply a receipt to an invoice.

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STEPS TO ENABLE

Obtain the service description from the Create and Apply Receipt Service WSDL URL.

Use WSDL to write a java class containing two main methods


parameter values.

2. CreateandApplyReceipt: Method to invoke the service.


Integrate the CreateandApplyReceiptServiceClient.java class to the source system to create the

receipt.

Test the CreateandApplyReceiptService web service.






web service.

PUBLIC WEB SERVICE TO CREATE CUSTOMER PROFILE

The Receivables Customer Profile Service integrates non-Oracle online web-store systems to

automatically create customer profiles in Oracle Fusion Receivables based on customer registration

information received. You can now create customer profiles from the online registration without user

intervention. This can save you, the Web Store user, significant time in customer profile creation. This

service is a Simple Object Access Protocol (SOAP) encoded Web service which uses HTTPS transport as

defined in the Web Services Description Language (WSDL) to create a customer profile.

STEPS TO ENABLE

Obtain the service description from the Customer Profile Service WSDL URL.

Use WSDL to write a java class containing two main methods:


parameter values.

2. Customer Profile: Method to invoke the service.


Integrate the CustomerProfileServiceClient.java class to the source system to create the

customer profile.

Test the CustomerProfileServiceClient web service.

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web service.

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ORACLE FUSION SUBLEDGER ACCOUNTING

Release 8 offers enhancements to supporting references to improve reporting and reconciliation.

STREAMLINED SUPPORTING REFERENCE SETUP

Supporting references allow tagging of subledger journal entries for reporting and reconciliation

purposes and track balances for targeted purposes at a more granular level of detail than your General

Ledger chart of accounts.

Release 8 introduces a new and simplified user interface for supporting references. The new user

interface consists of a single page that enables you to view and perform setup tasks on a single page.

Predefined supporting references can also be extended for use by additional subledger applications or

event classes.

Supporting references no longer have multiple segments.

Supporting references with a single segment that are assigned to journal lines on a journal entry

rule set prior to Release 8 are upgraded under the same name.

Each additional segment of any supporting reference on the lines of a journal entry rule set is

upgraded as a separate supporting reference.

SUPPORTING REFERENCE BALANCES

Supporting reference balance data is updated per the migration script if there are fewer than 500,000

records. Otherwise, contact Oracle Support to migrate the balance records after the upgrade.

STEPS TO ENABLE

There are no steps needed to enable this feature except for the high volume case described above.

35


The name of each new supporting reference defaults to the pre-upgrade segment name. You

can change the names from the supporting references user interface.

If there are multiple supporting references with same segment name, after the upgrade, there

are multiple supporting references with the same name. In this case, you can update the

supporting reference names from the user interface.

Each existing supporting reference and additional ones upgraded for its segments continue to

exist on the lines of any journal entry rule set they were assigned to prior to Release 8.

Supporting references on the header of a journal entry rule set are not upgraded.

KEY RESOURCES



Creating Subledger Journal Entry Rule Sets: Explained

Creating Supporting Reference: Explained


Using Accounting Transactions, Tax Transactions, and Reporting:

Subledger Journal Adjustments: Points to Consider

Creating a Manual Subledger Journal: Points to Consider

Supporting Reference Assignments: Points to Consider

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ORACLE FUSION FINANCIALS FOR ASIA/PACIFIC

Release 8 contains enhancements to the account attributes and export process to improve your Chinese

reporting.

STREAMLINE SETUP AND EXPORT ADDITIONAL DATA FOR CNAO REPORTING

You can now maintain two additional account value attributes for the natural account segment: Balance

Side for China and Cash-Related Account for China. Simply utilize the Create Enterprise Additional

Account Attributes for China process. You can now export department and employee records in an XML

file using the Export Shared Information Data for China: Enterprise process.

The National Audit Office of the People's Republic of China (CNAO) reporting function now includes two

new features.

Create two enterprise additional account attributes for the natural account segment:

a. Balance Side for China

b. Cash-Related Account for China.

Note: Use the Create Enterprise Additional Account Attributes for China task to set the values.

37

You can now export department and employee records in an XML file using the Export Shared

Information Data for China: Enterprise process.

There are four parameters added in the Export Shared Information Data for China: Enterprise process

to export the department information. They are:

38

1. Department Tree

2. Department Version

3. Department Node

4. Include Top Node

STEPS TO ENABLE



The two additional account value attributes for the natural account segment, Balance Side for

China and Cash-Related Account for China, are only used for the China Accounting Interface

Standard solution.

You can run the task only once to create the two additional account value attributes. However,

you can still maintain them after you run this task.

Export additional shared information data for China.

The employee and department record can be also exported with the other records in an XML

file.

KEY RESOURCES


Financials for Asia/Pacific: Financial Data Export for China


Implementing Financials Guide: Creating Enterprise Additional Account Attributes: Explained

GOLDEN TAX VERSION 7.2 SUPPORT FOR MAINLAND CHINA

The Golden Tax Adaptor now provides integration with the Aisino Golden Tax system V7.2 to allow for

the mapping of one Golden Tax transaction to multiple VAT invoices for China. In the previous version of

the Golden Tax Adaptor, one Golden Tax transaction could only map to one VAT invoice.

39

Mapping occurs during export of Golden Tax transactions to the Aisino Golden Tax System. If any invoice

line contains an item description that exceeds the character length limit (about 14 Chinese characters),

the Aisino Golden Tax System splits this line into two or more lines. If the result of this split exceeds the

maximum number of lines for a VAT invoice, then the system creates new VAT invoices from the split

lines.

The Golden Tax Adaptor supports all of the features in Aisino Golden Tax V7.2 in accordance with legal

requirements.

STEPS TO ENABLE


KEY RESOURCES

Refer to the following Release Training for Oracle Applications Release 8: Oracle Fusion Financials for

Asia/Pacific: Golden Tax Version 7.2 Support for Mainland China

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PRE-UPGRADE CONSIDERATIONS

To ensure a successful upgrade, perform the following pre-upgrade tasks:

Subledger Accounting supporting references

Publish sandboxes

Preserve customized reports

SUBLEDGER ACCOUNTING SUPPORTING REFERENCES

If the setup upgrade described above in the Subledger Accounting section is not desirable, modify the

supporting reference definitions prior to the upgrade.

PUBLISH SANDBOXES

Oracle requires all sandboxes to be in a Published state before the upgrade. Therefore, you must either

publish your sandboxes or delete them, if you don’t want them.

PRESERVE CUSTOMIZED REPORTS

During the upgrade, modifications to Oracle Fusion Business Intelligence (BI) supplied content are

overwritten. The most common type of modification is adding or altering templates on a BI Publisher

report. Content should be saved to a local storage area by downloading the content from Business

Intelligence and then reloading it after the upgrade is completed.

Business Intelligence content that is created separately from the Oracle supplied content, for example,

BI Publisher reports, data models, and dashboards, remains in place during the upgrade.

41

Place all custom content under:

Custom folder under Shared Folders for content used by multiple users.

My Folders if you are not sharing the report.

Important: The changes to reports in other folders are overwritten.

To backup your reports:

Archive your reports on your local machine to back them up.

Then upload (unarchive) them in the upgraded environment.

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KEY RESOURCES

Refer to the following Note 1510577.1 on My Oracle Support for details on using the Business

Intelligence archive feature to back up your custom content.

Refer to the Customizing Reports and Analytics chapter in the Oracle Fusion Cloud Extending the

Applications Guide for current information and guidance on creating and maintaining custom Business

Intelligence content.

https://support.oracle.com/epmos/faces/DocumentDisplay?id=1510577.1&displayIndex=6

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REVISION HISTORY

This document will continue to evolve as existing sections change and new information is added. All

updates are logged below, with the most recent updates at the top.

Date What’s Changed Notes

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