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Oracle applications ‐ Surendranath Subramani Thursday, December 11, 2014 Oracle Credit card and Pcard process Oracle Credit card and Pcard process: Credit Process: Applicable for r12: Setup: 1. Create card program While defining card program (card issuer) make sure card type is chosen has ‘TRAVEL’ Payment due from “Both” this is required to choose. There are 3 types available: Individual – payments are always made to employee through iexpense Bank sends credit transactions, employee load the transaction in iexpense and complete the expense process, once approved employee is paid from employer Both – 2 payments are made. 1 towards card issuer for all business expenses and other is done to employee. Bank sends credit transactions, employee load the transaction in iexpense (it should be chosen as business purpose for all business related expense) employee can create personal expenses along with same expense report and send for approval. Once approved employer pays personal expense to employee and business expense to card issuer. Note: in both individual and both pay method employee is liable to pay to bank. Company – payments are always made to card issuer through iexpense. Run 'Create Credit Card Issuer Invoice' this program will issue invoice to credit issuer Bank send credit transaction and for business transaction employer will pay directly to bank without importing in iexpense for other transaction employee create expense report and get them reimbursed. Surendranath Subramani Follow 9 View my complete profile About Me ► 2015 (2) ▼ 2014 (1) ▼ December (1) Oracle Credit card and Pcard process Blog Archive 0 More Next Blog» Create Blog Sign In

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  • 4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess

    http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 1/12

    Oracle applications Surendranath Subramani

    T h u r s d a y , D e c e m b e r 1 1 , 2 0 1 4

    Oracle Credit card and Pcard process

    OracleCreditcardandPcardprocess:

    CreditProcess:Applicable for r12:

    Setup:1. Create card program

    While defining card program (card issuer) make sure card type is chosen hasTRAVELPayment due from Both this is required to choose.There are 3 types available:

    Individual payments are always made to employee through iexpense

    Bank sends credit transactions, employee load the transaction in iexpense andcomplete the expense process, once approved employee is paid from employer

    Both 2 payments are made. 1 towards card issuer for all business expenses andother is done to employee.

    Bank sends credit transactions, employee load the transaction in iexpense (it shouldbe chosen as business purpose for all business related expense) employee can createpersonal expenses along with same expense report and send for approval. Onceapproved employer pays personal expense to employee and business expense to cardissuer.

    Note: in both individual and both pay method employee is liable to pay to bank.

    Company payments are always made to card issuer through iexpense.

    Run 'Create Credit Card Issuer Invoice' this program will issue invoice to credit issuer

    Bank send credit transaction and for business transaction employer will pay directlyto bank without importing in iexpense for other transaction employee createexpense report and get them reimbursed.

    Surendranath Subramani Follow 9

    View my complete profile

    About Me

    2015 (2)

    2014 (1)December (1)

    Oracle Credit card and Pcard process

    Blog Archive

    0 More NextBlog CreateBlog SignIn

  • 4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess

    http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 2/12

    Credit process overview:a.Oncebanksendthefile,pickthefileusingcustomprogramor(usestandardprogramifUS

    Banks/AMEX)andloaddatatoAP_CREDIT_CARD_TRXNS_ALLtableb.'CreditCardTransactionsValidationProgram'willvalidatetheloadedtransaction.c.Logintoiexpensed.Createnewexpensereportyouhaveoptiontoimportcredittransactionwhatwasloaded

  • 4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess

    http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 3/12

    Flowchartfordifferentmethodsavailableincreditcardprocess:

    earlier.e.Oncesubmittedandapprovednewexpensereportwillbecreatedwithsameexpensereport

    name||.1(thiswillpaytocardissuer)thisisapplicableforpayment_due_from_code=both.

    f.'ExpenseReportExport'programwillissueinvoicetoemployeeandbank(createinvoiceinAP_INVOICES_alltable)

    a.Run'CreateCreditCardIssuerInvoice'thisprogramwillissueinvoicetocreditissuer.providedpayment_due_from_code='COMPANY'

    g.IfAPapprovalhasbeensetupthenapprovalprocessisinitiatedandoncefullyapprovedinvoicewillbereadyforpayment.

    h.CardIDismandatoryforinterfacetable.i.InterfacevalidatesaredonebyAP_CARD_VALIDATE

    Bothpaymethod

  • 4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess

    http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 4/12

    Creditcardtechnicalflow:

    Companypaymethod

    IndividualPaymethod

  • 4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess

    http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 5/12

    Setup:

    1.Suppliercreation:Navigation:PayablesManager,Supplier

    2.Createsuppliersite3.FlagsiteasProcurementCardenabled(soitshowswhenpurchasingteamcreatesPRwith

    PCARD)

    PcardProcess:

  • 4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess

    http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 6/12

    4.CreateemployeerecordinHRMS(thisisregularnothingspecialrequired)

    5.Createcreditcardcodeset:

    Bankmaintainscardcodetoidentifysuppliersandsuppliertypesforthetransactionsthatyouremployeeincurwhenusingapurchasingcard.

    Purpose:whenimportingtheinformationfrombankusingthecardcodedefaultaccountcanbederived.

  • 4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess

    http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 7/12

    6.GLAccountsetsIntheCreditCardGLAccountSetswindow,enteraGLAccountSetNameandDescription.

    ListtheGLaccountsthatareincludedintheset.IntheDescriptionfield,entertheaccountnamethatcreditcardholderswillseewhentheyuseWebEmployeestochangetheaccountforatransaction,forexample,OfficeSupplies.

    e.g.:whenemployeeverifiesthetransactionusingselfservicescreenhecanoverwriteaccountwithwhatisdefinedinGLaccountset.

    7.Createcreditcardprogram:usethisfunctiontodefinedcardissuerMakesurecardtypeischosenhasProcurement.

    8.Profile:

    IntheCreditCardProfileswindow,definecreditcardprofilesthatyouassigntocreditcards.Attributesofacreditcardprofileincludecreditcardprogram,GLaccountset,defaultGLaccount,exceptionclearingaccount,employeeverificationoptions,andmanagerapprovaloptions.Inadditionyoucanrecordrestrictionsforcreditcardcodes

  • 4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess

    http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 8/12

    Forexample,acardholder'sdefaultemployeeexpenseaccountis014505800.Thedefaultaccounttemplateis5900.Thiscreatesadefaulttransactionaccountof014505900.IfyouhaveenabledtheBuildAccountFromCodeoption,andtheaccountassignedtothecardcodeis6000,thenduringtheCreditCardTransactionValidationreport,Payablesassigns014506000asthetransactionaccount.Duringvalidation,theemployeecanoverwriteanyaccountsegmentbasedonthelistofvaluesthatyoudefineintheCreditCardGLAccountswindow

    9.Creditcard:Createcreditcardinformationinthesystemusingthiswindow.Youcanuseprofiletothecreditcardsothatsystemdefaultsareperformed

    10.Transactionadjustment:WhenPCARDdataisloadedandvalidatedthenthevalidatedinformationwillbeavailableinbelowscreensoadmincanverifyOremployeewillbenotifiedwhocanverifythetransactionormakechangetodefault

  • 4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess

    http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 9/12

    accountorsplitthetransactionbeforeverification.

    WewillgoindetailsonhowPCARDtransactionarevalidated,verifiedandpostedtoAP.

    Oncesetupsaredone,itstimetorunatestcase.

    PCARDprocessoverview:

    a.Oncebanksendthefile,pickthefileusingcustomprogram(nostandardprogramtoloadpcardcredittransactionunlikeforcreditcardtransactionUSBanks/AMEXprogramareavailable)andloaddatatoAP_EXPENSE_FEED_LINEStable

    b.'ProcurementCardTransactionsValidationProgram'willvalidatetheloadedtransaction.c.OnceloadedthetransactionisavailableinProcurementcardtransactionform(as

    describedabove).d.'ProcurementCardTransactionsVerificationProcess'programthiswillverifyemployee

    (whoownspcard)andsendnotificationtoemployeetovalidatethetransaction.e.Employeehastologinandlookfornotificationandcaneditthedistributiontocorrectthe

    account/costcenter,splitandverifythetransaction.Workflowname:APProcurementCardEmployeeVerificationWorkflow

    f.'ProcurementCardTransactionsApprovalProcess'programwillsendnotificationtomanagerforapproval.

    g.BasedontheprofilesetupManagercaneitherapproverorcanreceiveFYInotificationordonothing.IfApprovalisrequiredthenManagerhastologinandlookfornotificationandcaneditthedistributiontocorrecttheaccount/costcenter,splitandverifythetransaction.Workflowname:APProcurementCardManagerApprovalTransaction

    h.OncemanagerisverifiedthetransactionstatuschangestoAPPROVED.i.'CreateProcurementCardIssuerInvoice'programwilltomoveAPPROVEDtransactionto

    ap_invoices_interfacetablej.'PayablesOpenInterfaceImport'programwillimportAPinterfacetransaction.k.IfAPapprovalhasbeensetupthenapprovalprocessisinitiatedandoncefullyapproved

    invoicewillbereadyforpayment.

  • 4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess

    http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 10/12

    l.CARDNUMBERandCARDIDaremandatorytopopulateininterfacetable.m.InterfacevalidatesaredonebyAP_WEB_PCARD_WORKFLOW_PKG

    Processflow:

    Purchasecardtechnicalflow:

  • 4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess

    http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 11/12

    Posted by Surendranath Subramani at 11:15 AM

    Differencebetweencreditandpurchasecardprocess:

    CreditCard PurchaseCardIexpensemoduleisused UseselfservicefunctionalityisusedMultipleapproverscanbeset OnlyonelevelofapprovalcanbesetNotapplicable Transactionscanbeupdatedwithdifferent

    naturalaccountandcostcenterCategorization:usercancategorizetransaction

    itselfnotatdistributionlevelCategorization:usercancategorizetransaction

    atdistributionrecordNotapplicable Transactionscanbespitted

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