ora fin r11i - v4.1

Version – 4.1

By

Sikandar Hayat Awan Ramaswamy Sridhar

Pakistan India

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Oracle Applications 11i – Financials www.erpstuff.com

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The document is written by using Oracle 11.5.10.2 on Linux Red Hat AS 4 so you may find minor differences of screens or options if you are not using the same version of Oracle Applications. Please also suggest if you think any major feature is missing and you think that should also be part of this document. You can post your feedback directly on the web site www.erpstuff.com or email to [email protected]. If both options are not working due to any reason then please email directly to [email protected]. Your comments and feedback will be really appreciated. Thanks Last updated: November - 2007



PPrreeffaaccee Anyone who is interested to learn, teach Oracle Financials can use this document for his/her as a basic document. Although the document will cover most of the features but this is not the whole Oracle Financials. So please consider it as a basic or reference document. We will also recommend reading the Oracle Documentation provided by Oracle of each module.

Unit wise Listing Unit# Module Description

1 General Ledger Setup 2 General Ledger Journal’s 3

GL

General Ledger Reports 4 Accounts Payables Setup 5

AP Payables Invoices

6 Accounts Receivables Setup 7

AR Receivables Transactions

8 CM Cash Management 9 Fixed Assets Setup 10

FA Fixed Assets Transactions



CCoonntteennttss

CCOONNTTEENNTTSS...................................................................................................................... 4

OOVVEERRVVIIEEWW ................................................................................................................... 12 1. KEY FEATURES...................................................................................................................................................................... 12 2. SET OF BOOKS...................................................................................................................................................................... 12 3. MDI WINDOW (MULTIPLE DOCUMENT INTERFACE)................................................................................................................. 13 4. TOOLBAR .............................................................................................................................................................................. 14 5. FIND MENU (FUNCTION)....................................................................................................................................................... 15 6. DUPLICATE LAST RECORD VALUES .......................................................................................................................................... 15

UUNNIITT –– 11……GGLL ............................................................................................................... 17

1 -- RREESSPPOONNSSIIBBIILLIITTYY && UUSSEERR...................................................................................... 18 1. GENERAL LEDGER RESPONSIBILITY DEFINITION..................................................................................................................... 18 2. DEFINING A NEW USER AND ATTACH WITH THE RESPONSIBILITY ............................................................................................ 19

2 -- CCHHAARRTT OOFF AACCCCOOUUNNTTSS ............................................................................................ 21 1. DEFINE VALUE SETS ............................................................................................................................................................. 21

3 -- AACCCCOOUUNNTTIINNGG FFLLEEXXFFIIEELLDD....................................................................................... 25 1. DEFINING THE FLEXFIELD ...................................................................................................................................................... 25 2. ADDITIONAL INFORMATION FOR COMPANY SEGMENT. (BUTTON) OPEN................................................................................... 27 3. FLEXFIELD QUALIFIERS ......................................................................................................................................................... 27

4 -- FFIILLLLIINNGG VVAALLUUEE SSEETTSS ............................................................................................. 31 1. COMPANY SEGMENT VALUES ................................................................................................................................................. 31 2. COST CENTER SEGMENT VALUES ........................................................................................................................................... 33 3. ACCOUNT SEGMENT VALUES.................................................................................................................................................. 35 4. UPLOAD USING DATALOAD .................................................................................................................................................... 38

5 -- AACCCCOOUUNNTTIINNGG CCAALLEENNDDAARR....................................................................................... 43

6 -- DDEEFFIINNEE // EENNAABBLLEE CCUURRRREENNCCYY................................................................................ 46 1. DEFINE CURRENCY................................................................................................................................................................ 46

7 -- CCRREEAATTIINNGG AA SSEETT OOFF BBOOOOKKSS................................................................................... 47

8 -- FFIIRRSSTT TTIIMMEE LLOOGGIINN AANNDD PPEERRIIOODD OOPPEENNIINNGG........................................................... 50 1. LOGIN .................................................................................................................................................................................. 50 2. PERIOD OPENING.................................................................................................................................................................. 51

9 -- JJOOUURRNNAALL SSOOUURRCCEESS && CCAATTEEGGOORRIIEESS ...................................................................... 53

10 -- DDOOCCUUMMEENNTT SSEEQQUUEENNCCEESS ...................................................................................... 55 1. ENABLE SEQUENCES.............................................................................................................................................................. 55 3. DOCUMENT CATEGORIES ....................................................................................................................................................... 57 4. SEQUENCE ASSIGNMENT........................................................................................................................................................ 58 5. ENTER A JOURNAL................................................................................................................................................................. 60

11 -- IINNTTEERR--CCOOMMPPAANNYY SSEETTUUPP...................................................................................... 63 1. INTERCOMPANY BALANCING SETUP ........................................................................................................................................ 63

12 -- FFLLEEXXFFIIEELLDD SSEECCUURRIITTYY .......................................................................................... 66



1. DEFINE FLEXFIELD SECURITY RULES...................................................................................................................................... 66 2. DEFINE CROSS VALIDATION RULES ........................................................................................................................................ 68 3. CREATING SHORT HAND ALIASES........................................................................................................................................... 69

UUNNIITT -- 22……GGLL ................................................................................................................ 72

13 -- CCRREEAATTIINNGG JJOOUURRNNAALL EENNTTRRIIEESS............................................................................. 73 1. JOURNAL ENTRY FOR RECORDING PURCHASES ........................................................................................................................ 73 2. JOURNAL ENTRY FOR RECORDING SALES ................................................................................................................................ 74 3. POSTING JOURNALS .............................................................................................................................................................. 76 3.1. BATCH POSTING ............................................................................................................................................................... 76 3.2. MANUAL POSTING............................................................................................................................................................. 77 3.3. AUTOMATIC POSTING ....................................................................................................................................................... 77 4. PERFORM ACCOUNT INQUIRY ................................................................................................................................................ 79 5. VIEW ACCOUNTING USING T-ACCOUNTS................................................................................................................................ 81 6. REVIEW JOURNAL ................................................................................................................................................................. 83 7. JOURNAL REVERSAL .............................................................................................................................................................. 87

14 -- AADDVVAANNCCEEDD JJOOUURRNNAALL EENNTTRRIIEESS............................................................................ 93 1. CREATING RECURRING JOURNAL............................................................................................................................................ 93

15 -- IINNTTEERRFFAACCEE......................................................................................................... 100 1. INTERFACE TABLE STRUCTURE ............................................................................................................................................ 100 2. PAYROLL DATA ................................................................................................................................................................... 103 3. SET_OF_BOOKS_ID ....................................................................................................................................................... 103 4. CREATED_BY .................................................................................................................................................................. 105 5. USER_JE_CATEGORY_NAME ........................................................................................................................................ 106 6. USER_JE_SOURCE_NAME ............................................................................................................................................. 107 7. INSERT IN GL_INTERFACE TABLE ........................................................................................................................................ 108 8. IMPORTING JOURNAL .......................................................................................................................................................... 111

16 -- MMAASSSS AALLLLOOCCAATTIIOONN JJOOUURRNNAALLSS.......................................................................... 114 1. PASS AN ENTRY FOR RECORDING RENT................................................................................................................................. 114 2. PASS SQUARE FEET ENTRY ................................................................................................................................................... 115 3. DEFINE THE MASS ALLOCATION FORMULA............................................................................................................................ 116 4. VALIDATE THE MASS ALLOCATION FORMULA........................................................................................................................ 118 5. GENERATE THE MASS ALLOCATION JOURNAL ....................................................................................................................... 119 6. CREATE A STEP DOWN ALLOCATION SET.............................................................................................................................. 120

17 -- FFIINNAANNCCIIAALL BBUUDDGGEETTIINNGG .................................................................................... 124 1. DEFINE A BUDGET............................................................................................................................................................... 125 2. DEFINE A MASTER/DETAIL BUDGET ..................................................................................................................................... 125 3. DEFINE A BUDGET ORGANIZATION ...................................................................................................................................... 126 4. ENTER BUDGET AMOUNTS................................................................................................................................................... 130 5. ENTER BUDGET JOURNALS .................................................................................................................................................. 131 6. TRANSFER BUDGET AMOUNTS.............................................................................................................................................. 134 7. TRANSFER A PERCENTAGE.................................................................................................................................................... 136 8. REVIEW AND POST THE JOURNAL ENTRIES............................................................................................................................ 138 9. FREEZE A BUDGET............................................................................................................................................................... 138 10. INQUIRY ON BUDGET AMOUNTS....................................................................................................................................... 139 11. DRILL DOWN TO JOURNAL............................................................................................................................................... 141 12. VIEW JOURNAL IN T-ACCOUNT AND ACTIVITY SUMMERY FORMAT ................................................................................... 142

18 -- MMUULLTTII CCUURRRREENNCCYY.............................................................................................. 145 1. ENTERING CURRENCIES....................................................................................................................................................... 145 2. DEFINE CONVERSION RATE TYPES....................................................................................................................................... 146 3. DEFINE DAILY RATES.......................................................................................................................................................... 146 4. ENTERING FOREIGN CURRENCY JOURNAL BATCH ................................................................................................................... 147 5. RUN A FOREIGN CURRENCY JOURNAL REPORT....................................................................................................................... 149



19 -- RREEVVAALLUUAATTIIOONN.................................................................................................... 151 1. ENTER PERIOD RATES......................................................................................................................................................... 151 2. PERFORM REVALUATION...................................................................................................................................................... 151 3. SET UP HISTORICAL RATES ................................................................................................................................................. 153 4. TRANSLATE FUNCTIONAL CURRENCY ACCOUNT BALANCE....................................................................................................... 154

20 -- CCOONNSSOOLLIIDDAATTIIOONN ............................................................................................... 157 1. STEPS FOR CONSOLIDATION................................................................................................................................................ 157 2. POST CONSOLIDATION JOURNAL ENTRIES ........................................................................................................................... 171 3. RUN CONSOLIDATION REPORTS .......................................................................................................................................... 172

21 -- JJOOUURRNNAALL AAPPPPRROOVVAALL SSEETTUUPP .............................................................................. 175 1. JOURNAL APPROVAL SETUP ................................................................................................................................................. 175

UUNNIITT -- 33……GGLL .............................................................................................................. 187

22 -- FFIINNAANNCCIIAALL SSTTAATTEEMMEENNTT GGEENNEERRAATTOORR ––FFSSGG....................................................... 188 1. DEFINING A ROW SET......................................................................................................................................................... 188 2. DEFINING A COLUMN SET ................................................................................................................................................... 191 3. DEFINING A REPORT ........................................................................................................................................................... 193 4. CREATING A CONTENT SET .................................................................................................................................................. 197 5. DEFINE A ROW ORDER ........................................................................................................................................................ 199

23 -- FFIINNAANNCCIIAALL RREEPPOORRTTSS......................................................................................... 203 1. CREATE A FINANCIAL REPORT ............................................................................................................................................. 203 2. COPY REPORT OBJECTS ...................................................................................................................................................... 204

UUNNIITT -- 44……AAPP .............................................................................................................. 206

24 -- RREESSPPOONNSSIIBBIILLIITTYY && UUSSEERR.................................................................................. 207 1. DEFINE PAYABLES RESPONSIBILITY ..................................................................................................................................... 207 2. DEFINE A PAYABLES USER ................................................................................................................................................... 208

25 --LLOOCCAATTIIOONN DDEEFFIINNIITTIIOONN...................................................................................... 210 1. DEFINE A LOCATION. .......................................................................................................................................................... 210

26 -- OORRGGAANNIIZZAATTIIOONN ................................................................................................. 213 1. DEFINE AN ORGANIZATION. ................................................................................................................................................ 213

27 -- SSOOBB AASSSSIIGGNNMMEENNTT ............................................................................................. 218 1. SET OF BOOKS ASSIGNMENT ............................................................................................................................................... 218

28 -- OOPPEERRAATTIINNGG UUNNIITT .............................................................................................. 220 1. MO: OPERATING UNIT ....................................................................................................................................................... 220

29 -- CCHHOOOOSSEE SSOOBB IINN AAPP............................................................................................ 221 1. CHOOSING SET OF BOOKS IN PAYABLES .............................................................................................................................. 221

30 -- PPAAYYMMEENNTT FFOORRMMAATT............................................................................................. 222 1. DEFINE PAYMENT FORMAT .................................................................................................................................................. 222

31 -- BBAANNKKSS................................................................................................................ 223 1. DEFINE A BANK................................................................................................................................................................... 223

32 -- PPAAYYMMEENNTT TTEERRMMSS ............................................................................................... 226 1. DEFINE A PAYMENT TERMS .................................................................................................................................................. 226

33 -- OOPPTTIIOONNSS DDEEFFIINNIITTIIOONNSS..................................................................................... 227



1. DEFINE FINANCIAL OPTIONS................................................................................................................................................ 227 2. DEFINE PAYABLES OPTIONS................................................................................................................................................. 227

34 -- OOPPEENN PPEERRIIOODD .................................................................................................... 235 1. OPEN THE PAYABLES ACCOUNTING PERIOD ......................................................................................................................... 235

35 -- SSUUPPPPLLIIEERRSS......................................................................................................... 236 1. SUPPLIER CREATION ........................................................................................................................................................... 236

36 -- SSEEQQUUEENNCCEESS........................................................................................................ 243 1. SEQUENCES ........................................................................................................................................................................ 243

UUNNIITT -- 55……AAPP .............................................................................................................. 245

37 -- IINNVVOOIICCEE EENNTTRRYY................................................................................................. 246 1. ENTER STANDARD SUPPLIER INVOICES WHEN THERE IS NO PO ............................................................................................ 246

38 -- PPOOSSTTIINNGG............................................................................................................ 253 1. POSTING TO GL.................................................................................................................................................................. 253

39 -- IIMMPPOORRTT.............................................................................................................. 254 1. USING THE IMPORT FORM ................................................................................................................................................... 254 2. USING PROGRAM - IMPORT JOURNALS ................................................................................................................................. 255

UUNNIITT -- 66……AARR.............................................................................................................. 257

40 -- SSEETTUUPP CCHHEECCKK LLIISSTT ............................................................................................ 258

41 -- RREESSPPOONNSSIIBBIILLIITTYY && UUSSEERR.................................................................................. 261 1. DEFINE RECEIVABLES RESPONSIBILITY ................................................................................................................................ 261 2. DEFINE A RECEIVABLES USER/ASSIGN RESPONSIBILITY ....................................................................................................... 262

42 -- SSOOBB AASSSSIIGGNNMMEENNTT ............................................................................................. 265 1. SET OF BOOKS ASSIGNMENT ............................................................................................................................................... 265

43 -- AACCCCOOUUNNTT GGEENNEERRAATTOORR ...................................................................................... 267

44 -- OOPPEERRAATTIINNGG UUNNIITT .............................................................................................. 268 1. MO: OPERATING UNIT ....................................................................................................................................................... 268

45 -- OORRGGAANNIIZZAATTIIOONNSS ............................................................................................... 270 1. DEFINE ORGANIZATIONS..................................................................................................................................................... 270

46 -- LLOOCCAATTIIOONN FFLLEEXXFFIIEELLDD........................................................................................ 272 1. DEFINE SALES TAX LOCATION FLEXFIELD STRUCTURE.......................................................................................................... 272

47 -- PPRROOFFIILLEE SSEETTTTIINNGGSS............................................................................................ 274 1. SET HR:USER TYPE PROFILE OPTION .................................................................................................................................. 274 2. SET HR:SECURITY TYPE PROFILE OPTION............................................................................................................................ 274 3. SET HR:BUSINESS GROUP PROFILE OPTION ........................................................................................................................ 275 4. LIST OF PROFILES ............................................................................................................................................................... 276

48 -- PPAAYYMMEENNTT TTEERRMMSS ............................................................................................... 296 1. DEFINE PAYMENT TERMS .................................................................................................................................................... 296

49 -- AACCCCOOUUNNTTIINNGG RRUULLEE ........................................................................................... 298 1. DEFINE ACCOUNTING RULE ................................................................................................................................................. 298

50 -- AACCCCOOUUNNTTIINNGG PPEERRIIOODDSS ..................................................................................... 299



1. OPEN OR CLOSE ACCOUNTING PERIODS .............................................................................................................................. 299

51 -- AAUUTTOO AACCCCOOUUNNTTIINNGG ........................................................................................... 300 1. OPEN OR CLOSE ACCOUNTING PERIODS .............................................................................................................................. 300

52 -- TTRRAANNSSAACCTTIIOONN TTYYPPEESS ........................................................................................ 308 1. DEFINE TRANSACTION TYPES .............................................................................................................................................. 308

53 -- TTRRAANNSSAACCTTIIOONN SSOOUURRCCEESS ................................................................................... 309 1. DEFINE TRANSACTION SOURCES ......................................................................................................................................... 309

54 -- CCOOLLLLEECCTTOORRSS...................................................................................................... 311 1. DEFINE COLLECTORS .......................................................................................................................................................... 311

55 -- AAPPPPRROOVVAALL LLIIMMIITTSS ............................................................................................. 312 1. DEFINE APPROVAL LIMITS ................................................................................................................................................... 312

56 -- RREEMMIITTTTAANNCCEE BBAANNKKSS.......................................................................................... 313 1. DEFINE REMITTANCE BANKS ............................................................................................................................................... 313

57 -- RREECCEEIIVVAABBLLEESS AACCTTIIVVIITTIIEESS................................................................................. 314 1. DEFINE RECEIVABLES ACTIVITIES ........................................................................................................................................ 314

58 -- RREECCEEIIPPTT CCLLAASSSSEESS.............................................................................................. 315 1. DEFINE RECEIPT CLASSES ................................................................................................................................................... 315

59 -- PPAAYYMMEENNTT MMEETTHHOODDSS .......................................................................................... 319 1. DEFINE PAYMENT METHODS................................................................................................................................................ 319

60 -- RREECCEEIIPPTT SSOOUURRCCEESS............................................................................................. 321 1. DEFINE RECEIPT SOURCES .................................................................................................................................................. 321

61 -- SSAALLEESS PPEERRSSOONNSS................................................................................................. 322 1. DEFINE SALESPESONS ......................................................................................................................................................... 322

62 -- SSYYSSTTEEMM OOPPTTIIOONNSS .............................................................................................. 323 1. DEFINE SYSTEM OPTIONS ................................................................................................................................................... 323

63 -- CCUUSSTTOOMMEERR PPRROOFFIILLEE CCLLAASSSSEESS........................................................................... 330 1. DEFINE CUSTOMER PROFILE CLASSES.................................................................................................................................. 330

64 -- CCUUSSTTOOMMEERRSS....................................................................................................... 332 1. DEFINE CUSTOMER ............................................................................................................................................................. 332

65 -- TTAAXX CCOODDEESS && RRAATTEESS.......................................................................................... 345 1. DEFINE TAX CODES & RATES .............................................................................................................................................. 345

66 -- SSEETT UUPP TTAAXX ........................................................................................................ 347

UUNNIITT -- 77……AARR.............................................................................................................. 348

67 -- MMAANNUUAALL IINNVVOOIICCEE.............................................................................................. 349 1. ENTER MANUAL INVOICE..................................................................................................................................................... 349 2. ENTER MANUAL INVOICE (WITH ACCOUNTING RULE) ........................................................................................................... 354

68 -- MMEEMMOOSS ((DDEEBBIITT && CCRREEDDIITT)) ................................................................................ 357 1. ENTER CREDIT MEMO ......................................................................................................................................................... 357



2. ENTER DEBIT MEMO ........................................................................................................................................................... 359

69 -- DDEEPPOOSSIITT//AADDVVAANNCCEE ........................................................................................... 360 1. ENTER DEPOSIT/ADVANCE .................................................................................................................................................. 360

70 -- RREECCEEIIPPTT RREECCOORRDDIINNGG ........................................................................................ 362 1. RECORD RECEIPT................................................................................................................................................................ 362 2. APPLICATION OF RECEIPT ................................................................................................................................................... 363 3. VIEW UNAPPLIED RECEIPT(S) ............................................................................................................................................. 363

71 -- RREECCEEIIPPTT RREEVVEERRSSAALL ........................................................................................... 365 1. RECORD RECEIPT................................................................................................................................................................ 365

72 -- RREEMMIITTTTAANNCCEE...................................................................................................... 367 1. REMITTING RECEIPT ........................................................................................................................................................... 367

UUNNIITT -- 88……CCMM ............................................................................................................. 370

73 -- RREESSPPOONNSSIIBBIILLIITTYY && UUSSEERR.................................................................................. 371 1. DEFINE CASH MANAGEMENT RESPONSIBILITY ...................................................................................................................... 371 2. DEFINE A CASH MANAGEMENT USER ................................................................................................................................... 372

74 -- PPRROOFFIILLEE SSEETTTTIINNGGSS............................................................................................ 374 1. ASSIGN XX ORGANIZATION ................................................................................................................................................. 374

75 -- SSYYSSTTEEMM PPAARRAAMMEETTEERRSS ....................................................................................... 376 1. DEFINE SYSTEM PARAMETERS ............................................................................................................................................. 376

76 -- BBAANNKK SSTTAATTEEMMEENNTTSS............................................................................................ 379 1. ENTER BANK STATEMENTS .................................................................................................................................................. 379

77 -- RREECCOONNCCIILLIIAATTIIOONN.............................................................................................. 382 1. MANUALLY RECONCILE BANK STATEMENT LINES .................................................................................................................. 382 2. AUTO RECONCILIATION....................................................................................................................................................... 386

78 -- CCAASSHH FFOORREECCAASSTTIINNGG .......................................................................................... 389 1. DEFINE CASH FORECAST INFORMATION ............................................................................................................................... 389

UUNNIITT –– 99……FFAA.............................................................................................................. 396

79 -- RREESSPPOONNSSIIBBIILLIITTYY && UUSSEERR.................................................................................. 397 1. DEFINE FIXED ASSETS RESPONSIBILITY ............................................................................................................................... 397 2. DEFINE A FIXED ASSETS USER ............................................................................................................................................ 398

80 -- LLOOCCAATTIIOONN FFLLEEXXFFIIEELLDD........................................................................................ 401 1. POPULATE LOCATION FLEXFIELD.......................................................................................................................................... 401 2. CREATE LOCATION KEY FLEXFIELD COMBINATIONS .............................................................................................................. 404 3. ADD QUICKCODE VALUES .................................................................................................................................................... 405 4. PRORATE CONVENTIONS ..................................................................................................................................................... 407

81 -- FFIISSCCAALL YYEEAARR && AASSSSEETTSS CCAALLEENNDDAARR ................................................................... 409 1. DEFINE FISCAL YEAR .......................................................................................................................................................... 409 2. DEFINE ASSETS CALENDAR.................................................................................................................................................. 410

82 -- AASSSSEETTSS BBOOOOKK .................................................................................................... 413 1. DEFINE ASSETS BOOK......................................................................................................................................................... 413

83 -- AASSSSEETTSS CCAATTEEGGOORRYY FFLLEEXXFFIIEELLDD .......................................................................... 418



1. DEFINE ASSETS BOOK......................................................................................................................................................... 418

84 -- DDEEPPRREECCIIAATTIIOONN MMEETTHHOODD................................................................................... 423 1. CREATE A NEW DEPRECIATION METHOD.............................................................................................................................. 423

85 -- AASSSSEETTSS CCAATTEEGGOORRYY ............................................................................................ 426 1. DEFINE ASSETS CATEGORY ................................................................................................................................................. 426 2. ADD ASSET CATEGORIES TO AN ASSET BOOK ...................................................................................................................... 430

86 -- TTAAXX AASSSSEETT BBOOOOKK ............................................................................................... 434 1. DEFINING A TAX ASSET BOOK ............................................................................................................................................. 434

UUNNIITT –– 1100……FFAA............................................................................................................ 440

87 -- AASSSSEETTSS QQUUIICCKKAADDDDIITTIIOONNSS ................................................................................ 441 1. ADD ASSETS USING QUICKADDITIONS ................................................................................................................................. 441

88 -- AASSSSEETT IINNQQUUIIRRYY ................................................................................................. 444 1. PERFORM ASSET INQUIRY ................................................................................................................................................... 444 2. ADD AN ASSET USING DETAIL ADDITIONS ........................................................................................................................... 445 3. USING DETAIL ADDITIONS AND PARENT ASSETS .................................................................................................................. 448 4. ADDIDING ASSET WITH MULTIPLE ASSIGNMENTS................................................................................................................. 451 5. MASS ADDITIONS ............................................................................................................................................................... 454 6. PREPARE MASS ADDITIONS LINES ....................................................................................................................................... 465 7. POSTING MASS ADDITIONS ................................................................................................................................................. 471 8. MANUALLY ADDITION OF INVOICE COSTS ............................................................................................................................ 472

89 -- CCIIPP AASSSSEETT .......................................................................................................... 475 1. CREATION OF A CIP ASSET AND ADDING COST.................................................................................................................... 475 2. ADDING CIP ASSET COST VIA MASS ADDITION ................................................................................................................... 476 3. ADDING ASSET CATEGORIES TO A TAX BOOK....................................................................................................................... 477 4. MASS COPY OF TAX BOOK................................................................................................................................................... 479 5. RUNNING DEPRECIATION FOR A TAX BOOK .......................................................................................................................... 481

90 -- CCAAPPIITTAALLIIZZEE CCIIPP AASSSSEETTSS.................................................................................... 483 1. CAPITALIZING A CIP ASSET................................................................................................................................................. 483 2. REVERSING A CAPITALIZED CIP ASSET ................................................................................................................................ 485

91 -- AASSSSEETTSS AADDJJUUSSTTMMEENNTT ........................................................................................ 487 1. SINGLE ASSET ADJUSTMENT................................................................................................................................................ 487

92 -- PPRROORRAATTEE CCOONNVVEENNTTIIOONN..................................................................................... 493 1. CREATE A NEW PRORATE CONVENTION ............................................................................................................................... 493

93 -- RRUUNN && RROOLLLLBBAACCKK DDEEPPRREECCIIAATTIIOONN .................................................................... 495 1. RUNNING DEPRECIATION .................................................................................................................................................... 495 2. ROLLBACK DEPRECIATION ................................................................................................................................................... 495

94 -- AASSSSEETT WWOORRKKBBEENNCCHH .......................................................................................... 498 1. ADDING NEW ASSET USING ASSET WORKBENCH .................................................................................................................. 498 2. RERUN DEPRECIATION ........................................................................................................................................................ 499

95 -- DDEEPPRREECCIIAATTIIOONN PPRROOJJEECCTTIIOONN ............................................................................ 500 1. RUN A DEPRECIATION PROJECTION ..................................................................................................................................... 500

96 -- WWHHAATT IIFF AANNAALLYYSSIISS ........................................................................................... 502 1. PERFORMING A WHAT IF DEPRECIATION ANALYSIS .............................................................................................................. 502



97 -- IINNVVEESSTTIIGGAATTEE AASSSSEETT TTRRAANNSSAACCTTIIOONN ................................................................. 504 1. INVESTIGATING AN ASSET TRANSACTION............................................................................................................................. 504

98 -- PPHHYYSSIICCAALL IINNVVEENNTTOORRYY SSEETTUUPP........................................................................... 507 1. SETTING UP PHYSICAL INVENTORY ...................................................................................................................................... 507

99 -- AASSSSEETT TTRRAANNSSFFEERR............................................................................................... 508 1. TRANSFERRING AN ASSET.................................................................................................................................................... 508

100 -- PPEERRIIOODD CCLLOOSSEE................................................................................................. 510 1. ASSETS PERIOD CLOSE ....................................................................................................................................................... 510

101 -- JJOOUURRNNAALL EENNTTRRIIEESS........................................................................................... 512 1. CREATING JOURNAL ENTRIES .............................................................................................................................................. 512 2. REVIEW JOURNAL ENTRIES (GENERAL LEDGER) ................................................................................................................... 513 3. REVIEW FINANCIAL INFORMATION (FIXED ASSETS) ............................................................................................................. 513

102 -- PPAARRTTIIAALL AASSSSEETT RREETTIIRREEMMEENNTT.......................................................................... 518 1. PERFORMING A PARTIAL ASSET RETIREMENT ....................................................................................................................... 518 2. PROCESS ASSET RETIREMENTS............................................................................................................................................ 521

103 -- RREEIINNSSTTAATTEE TTHHEE RREETTIIRREEMMEENNTT ......................................................................... 523 1. PERFORMING A PARTIAL ASSET RETIREMENT ....................................................................................................................... 523

104 -- MMAASSSS CCHHAANNGGEE ................................................................................................. 525 1. MASS CHANGE .................................................................................................................................................................... 525

105 -- RREEPPOORRTTSS SSUUBBMMIISSSSIIOONN IINN AADDII ....................................................................... 528 1. STANDARD (VARIABLE FORMAT) REPORT SUBMISSION.......................................................................................................... 528



OOvveerrvviieeww Oracle General Ledger facilitates the organizations in the tasks like Financial Control, Data Collection, Information Access and Financial reporting and analysis. 1. Key Features

o Multiple calendars and account structures. o Dynamically creating new account combinations based on defined rules. o Standard, reversing and recurring journals. o Mass Allocations to automate cost and revenue allocations quickly and accurately. o Financial Statement Generator (FSG) is available to create custom financial reports. o Application Desktop Integrator (ADI) tool is available to provide functionality of making

budgets, reports, analysis and entering accounting information more flexible and easily in Microsoft Excel.

o Multiple Reporting Currencies sets of books to manage reporting of foreign currency transactions.

o Entering encumbrance Journals to track encumbrances though the purchase approval process and to control spending against budgeted accounts.

o Consolidated balances from multiple sets of books. o Integrated with sub ledgers like Payables, Receivables, Assets, Purchasing and Inventories. o To import data from the sub ledgers or legacy systems to General Ledger interface table

(GL_INTERFACE) is available. o Sharing of set of books, calendar, currency and chart of accounts with sub ledgers.

2. Set of Books A set of books consists of Chart of Accounts, Accounting Calendar and Functional Currencies for a company or group of companies. If you need to get reports in multiple currencies then you will have to create a separate set of books for each currency. The primary set of books will be for functional currency. You can enable budgetary control on your set of books which will create automatic encumbrances transactions in General Ledger, Purchasing and Payables.

Chart of Accounts Chart of Accounts is used to define accounts structure. Oracle has provided a very flexible feature in Oracle Applications to define Chart of Account that is Accounting Flexfields (AFF).



There are maximum 30 segments available with 25 characters length of each segment. To create an Accounting Flexfield the following steps need to be performed,

♦ Value Sets ♦ Accounting Flexfield ♦ Filling Value Sets with Data

Accounting Calendar

You can define multiple calendars and assign a different calendar to each set of books. For example, you can use a monthly calendar for one set of books, and quarterly calendar for another. Now to define Accounting Calendar you need to follow the following steps,

♦ Period Type Definition ♦ Defining Calendar

Functional Currencies

You can define multiple currencies to enter transactions in different currencies.

3. MDI Window (multiple document interface)



4. Toolbar

Sr# Tool Name Description 1 New Opens a new record in the active form. 2 Find Displays the Find window to retrieve records. 3 Show Navigator Displays the Navigator window. 4 Save Saves any pending changes in the active form. 5 Next Step Updates the Process workflow in the Navigator by advancing to

the next step in the process. 6 Switch

Responsibility To switch responsibility from current to another responsibility.

7 Print Prints your current window. An application may override this action to allow printing of one or more specific reports instead.

8 Close Form Closes all windows of the current form. 9 Cut Cuts the current selection to the clipboard. 10 Copy Copies the current selection to the clipboard. 11 Paste Pastes the contents of the clipboard into the current field. 12 Clear Record Erases the current record from the window. 13 Delete Deletes the current record from the database. 14 Edit Field Displays the Editor window for the current field. 15 Zoom Invokes custom defined zooms. 16 Translations Displays the Translations window. 17 Attachments Displays the Attachments window. 18 Folder Tools Displays the folder tool palette. 19 Window Help Displays help for the current window.



5. Find Menu (Function) It is really hard to remember the navigation of each function so this tip will help the user to find his/her required function with the help of LOV. Just you have to do is to press CTRL + L (without + sign) and search the function in the displayed LOV window.

6. Duplicate last record values To speed up the data entry Oracle provides a facility to duplicate/copy last record data by just pressing SHIFT + F6 key board function keys.

Move to new record and press SHIFT + F6 and the values will be duplicated as shown below.



The next is to just copy the last records field values. Like we will place cursor in the Supplier field and will press SHIFT + F5 and only Supplier will be copied from the last record instead of complete record.



GGeenneerraall LLeeddggeerr SSeettuupp

UUnniitt –– 11……GGLL



11 -- RReessppoonnssiibbiilliittyy && UUsseerr 1. General Ledger Responsibility Definition

1.1. Log in as System Administrator responsibility. 1.2. Open the Responsibility window.

Sys Admin: Security > Responsibility > Define

1.3. Enter the following information for this responsibility.

Field Field Value Responsibility Name XX_General Ledger Application General Ledger Responsibility Key XX_GL Menu GL_SUPERUSER Data Group Standard Application General Ledger Request Group GL Concurrent Program Group Application Oracle General Ledger

1.4. Accept the defaults for all other fields.



Note: As we have assigned GL_SUPERUSER menu to our XX General Ledger responsibility so to which user this responsibility will be assigned that user will be General Ledger Super User. Through out this document we will use single user name XX USER and will assign all responsibilities to this user. So user XX USER will be super user of all modules. 2. Defining a New User and attach with the responsibility

2.1. Open the User window from the System administrator responsibility.

Sys Admin: Security > User > Define

Field Field Value User Name XX_USER Description XX_User Password Vision (Enter two times)

2.2. In the Responsibility Tab region, enter the following information

Responsibility Application Security Group XX_General Ledger Oracle General Ledger Standard System Administrator System Administration Standard



2.3. Accept the default values for all other fields



22 -- CChhaarrtt ooff AAccccoouunnttss Segments: We will create the following three segments in our accounting flexfield (AFF),

Segment Qualifier Company Balancing segment Cost Center Cost Center segment Natural Account Natural Account Segment

1. Define Value Sets To define value sets login as General Ledger,

General Ledger : Setup > Financials > Flexfields >Validation > Sets 1.1. Company

Field Name Value Value Set Name XX_Company Description XX_Company Security Type Non-Hierarchical Security List Type List of values Format Type Char Maximum Size 2 Uppercase only Yes Validation type Independent



1.2. Cost Center/ Department

Field Name Value Value Set Name XX_Cost Centre Description XX_Cost Centre Security Type Non-Hierarchical Security List Type List of values Format Type Char Maximum Size 3 Uppercase only Yes Validation type Independent



1.3. Accounts

Field Name Value Value Set Name XX_Accounts Description XX_Accounts Security Type Non-Hierarchical Security List Type List of values Format Type Char Maximum Size 4 Uppercase only Yes Validation type Independent



33 -- AAccccoouunnttiinngg FFlleexxffiieelldd 1. Defining the flexfield

1.1. Open the Key Flexfield segments window.

General Ledger : Setup > Financials > Flexfields > Key > Segments

1.2. Use the (Icon) Find in the Tool bar or use the Menu Bar View > Find to select the

Accounting flexfield structure

Field Name Value Application General Ledger Title Accounting Flexfield

1.3. Position your cursor in the Structure Code field and select the green+ icon to insert a

new record. 1.4. Enter the following information:

Code Title Description View Name XX_AFF XX AFF XX_Accounting Flexfiled XX_AFF_VIEW

Note: Use only Characters, Numerals and underscore while entering a view name.



Note: You can select Segment Separator from the LOV. Here we have selected Period(.). 1.5. Save the work and click (Button) Segments to define the segments. 1.6. Enter the following information.

Name Window prompt Column Value Set Company Co Segment 1 XX_Company Cost Centre CC Segment 2 XX_Cost_Centre Accounts ACCT Segment 3 XX_Accounts



Note: In the value set column you are attaching the value sets created above. 2. Additional information for Company segment. (Button) Open

2.1. Click (Button) open in the above screen to provide some additional company segment information.

2.2. Enable the Security (Other wise the flexfield security rules will not work) 2.3. Accept the defaults for all other fields 2.4. Repeat the above steps for all the other 3 segments (Button) Open

3. Flexfield Qualifiers



3.1. To add the Flexfield Qualifiers, save the segment and then select the (Button) Flexfield Qualifiers to check the Enabled box on the corresponding qualifier.

Company Cost Center Account Flexfield Qualifier Balancing Cost center Natural Account

Note: Repeat the above step for Cost Center and Account.

3.2. Close the segment Summary windows. 3.3. Enable the following options in the Key Flexfield Segment window

Allow Dynamic Inserts Yes Cross Validation Rules Yes



3.4. Freeze the flexfield definition by selecting the Freeze flexfield definition Check Box on the key flexfield segments windows and select ok to the warning message.

3.5. Select (Button) Compile and select the Ok button to the warning message. Select the ‘OK’ button for all the three messages.

3.6. View the requests status in the requests screen by clicking the menu View> Requests > Find (Button).



44 -- FFiilllliinngg VVaalluuee SSeettss After creating value sets now we will populate those value sets with data.

1. Open the segment Values window.

General Ledger : Setup > Financials > Flexfields > Key > Values

2. Select key flexfield in the Find Values by region 3. Select the following information from the list of values and select the find button.

Application Oracle General Ledger Title Accounting Flexfield Structure XX AFF

4. In the segment values window, Title and structure will default in 5. Verify in the Independent Segment field, that the company segment appears. If not, use

the up and down arrows to move between the segments until you locate the company segment.

1. Company Segment Values

1.1. In the values, Effective tab, enter following information for the company segment. Ensure you tab through all fields.



Value Description Enabled Parent Qualifiers: Allow budgeting/ posting

00 Unspecified Yes Yes, Yes 01 Corporate Yes Yes, Yes 02 Bangalore Yes Yes, Yes 03 Islamabad Yes Yes, Yes 10 Total

Company Yes Yes No, No

Note: Make sure that you have given the appropriate qualifiers and Define Child Ranges button will only be active when you will mark the value as Parent by checking check box.

1.2. To define parent child hierarchies, in the segment values window, place your cursor in

the respective parent segment value (10) 1.3. Select (Button) Define Child ranges

Enter the following information Parent Value

From account Low

To account High

Child Value only or Parent values only

10 00 09 Child Values only



2. Cost Center Segment Values

2.1. Place the cursor in the Independent segment field and down arrow to Cost Center. 2.2. Enter the following information for the Cost Center segment.



Value Description Parent Enabled Qualifiers: Allow Budgeting / Posting

000 Unspecified Yes Yes, Yes 001 Corporate Yes Yes, Yes 002 Finance Yes Yes, Yes 003 Administration Yes Yes, Yes 004 Marketing Yes Yes, Yes 005 Production Yes Yes, Yes 100 Total Department Yes Yes No, No

Note: Make sure that you have given the appropriate qualifiers

2.3. To define parent child hierarchies, in the segment values window, place your cursor in

the respective parent segment value (100) 2.4. Select (Button) Define Child ranges 2.5. Enter the following information

Parent Value

From account Low

To account High


100 000 999 Child Values only



3. Account Segment Values

3.1. Place the cursor in the Independent segment field and down arrow to Account. 3.2. Enter the following values for the Account segment.

Value Description Parent Budget/Post Account Type

0000 Unspecified No Yes, Yes Expense 1000 Total Liabilities Yes No, No Liability 1001 Capital Account Yes, Yes Ownership 1002 Retained Earnings Yes, Yes Ownership 1003 Sundry creditors Yes, Yes Liability 1004 Rent payable Yes, Yes Liability 1005 Salary and wages payable Yes, Yes Liability 1006 Provision for depreciation Yes, Yes Liability 1007 Provision for bad debts Yes, Yes Liability 1008 Accrued Expenses Yes, Yes Liability 1009 Future dated payment Yes, Yes Liability 1010 Cost of removal – Clearing Yes, Yes Liability 1011 Intercompany Payables Yes, Yes Liability 1012 Deferred Depreciation Reserve Yes, Yes Liability 1013 Payables Suppliers Yes, Yes Liability 1014 Tax Payable Yes, Yes Liability 1015 Unearned Revenue Yes, Yes Liability 2000 Total Assets Yes No, No Asset 2001 Sundry debtors Yes, Yes Asset



2002 Cash Yes, Yes Asset 2003 Building Yes, Yes Asset 2004 Vehicle Yes, Yes Asset 2005 Computers Yes, Yes Asset 2006 Machinery Yes, Yes Asset 2007 Cash Clearing Account Yes, Yes Asset 2008 Proceeds of Sale – Clearing Yes, Yes Asset 2009 Intercompany Receivables Yes, Yes Asset 2010 Depreciation Adjustments Yes, Yes Asset 2011 Asset Clearing Account Yes, Yes Asset 2012 Prepayments Yes, Yes Asset 2013 Receivable Factoring/Remittance Yes, Yes Asset 2014 Other Receivables Yes, Yes Asset 2015 Autoaccounting Clearing Yes, Yes Asset 2016 Unbilled Receivables Yes, Yes Asset 2017 Allowance for Bad Debt Yes, Yes Asset 3000 Total Revenue Yes No, No Revenue 3001 Sales – Training Yes, Yes Revenue 3002 Discount Received Yes, Yes Revenue 3003 Realized Gain Account Yes, Yes Revenue 3004 Unrealized Gain Account Yes, Yes Revenue 3005 Sales – Consulting Yes, Yes Revenue 4000 Total Expenses Yes No, No Expense 4001 Sales Expense Yes, Yes Expense 4002 Rent Expense Yes, Yes Expense 4003 Employee headcount Yes, Yes Expense 4004 Salary Expenses Yes, Yes Expense 4005 Depreciation - Building Yes, Yes Expense 4006 Depreciation - Vehicle Yes, Yes Expense 4007 Depreciation - Computers Yes, Yes Expense 4008 Depreciation - Machinery Yes, Yes Expense 4009 Bad debts Yes, Yes Expense 4010 Suspense Account Yes, Yes Expense 4011 Intercompany account Yes, Yes Expense 4012 Purchase Account Yes, Yes Expense 4013 Square Feet Yes, Yes Expense 4014 Unrealized Loss Account Yes, Yes Expense 4015 Realized Loss Account Yes, Yes Expense 4016 Cumulative Translation Adjustment Yes, Yes Expense 4017 Traveling Expense Yes, Yes Expense



4018 Bank Charges Yes, Yes Expense 4019 Bank Errors Yes, Yes Expense 4020 Freight Yes, Yes Expense 4021 Gain on retirement – Proceeds of Sale Yes, Yes Expense 4022 Loss on retirement – Proceeds of Sale Yes, Yes Expense 4023 Gain on retirement – Cost of removal Yes, Yes Expense 4024 Loss on retirement – Cost of removal Yes, Yes Expense 4025 Gain on retirement – Net Book value Yes, Yes Expense 4026 Loss on retirement – Net Book value Yes, Yes Expense 4027 Deferred Depreciation expense Yes, Yes Expense 4028 Rounding Yes, Yes Expense 9999 Total Accounts Yes No, No Expense

3.3. To define parent child hierarchies, in the segment values window, place your cursor in the respective parent segment value.

3.4. Select (Button) Define Child ranges 3.5. Enter the following information for all the 4 parent values

Parent Value

From account Low

To account High




1000 1001 1999 Child Values only 2000 2001 2999 Child Values only 3000 3001 3999 Child Values only 4000 4001 4999 Child Values only

Reconciliation Flag: GL Entry reconciliation is a set of windows and reports that let you selectively cross-reference transactions in General Ledger.

Control Accounts: A Control account is used for control of segment value usage ie, a segment value qualified with control value is available for entry from sub ledgers only and not available for GL module. Therefore you cannot use the segment value qualified with control value directly from GL.

Metalink Note This is a documentary bug see 2706521 GL ACCOUNTS MARKED AS 'GL CONTROL ACCOUNT' COULD BE ENTERED IN JOURNAL. Corrected text: Replaced the following sentence on page 2-25 of the Global Accounting Engine User Guide: "You cannot access control accounts from a General Ledger responsibility, and you cannot enter amounts for control accounts in the General Ledger Enter Journals window." with "You should not enter amounts for control accounts in the Oracle General Ledger Enter Journals window."

4. Upload using DataLoad If you are not interested to manually enter the account segment values then perform the following steps and all the values will be uploaded automatically. 4.1. Download DataLoad V4 - Classic from the following link,

http://www.dataload.net/



4.2. Install the software on your windows machine. 4.3. Login to Oracle Applications, switch to General Ledger responsibility and open the

Segment Values form. 4.4. Open DataLoad application and open the file “Oracle Applications 11i - GL Chart of

Account.dld”. 4.5. Check the Window field values as here the value is “Oracle Applications – Vision” if

yours is different they select from the list. 4.6. Command Group is 11i. 4.7. Now place the cursor in the first cell and the values will be displayed in the R1:C1 in our

case the displayed value is 0000.



4.8. Switch to Oracle Applications form and place the cursor in the value field.



4.9. Once again switch to DataLoad application and placing the cursor in the first cell click

button menu Send data to form or Menu: Tools > Send Data.

4.10. Select Load all cell, command Group and Window Name if any one is yet not selected or

blank. 4.11. Here is the data transferring with progress bar.



Warning: Do not click anywhere with mouse or press any key. Just keep away from the PC till the following dialog box appears.

4.12. All the records imported as shown below.

4.13. Save the data.



55 -- AAccccoouunnttiinngg CCaalleennddaarr 1. Define Period Types

1.1. Open the Period Types window.

General Ledger : Setup > Financials > Calendars > Types.

1.2. Enter the following information

Period Type

Periods Per year

Year Type

Description

XX_Period Type

13 Calendar One year calendar with an adjusting period

2. Defining an Accounting Calendar

2.1. Open the Accounting Calendar window.

General Ledger : Setup > Financials > Calendars > Accounting

2.2. Define an accounting calendar with the following information: Enter a name and description to your accounting calendar – XX_Calendar Enter the following information for your thirteen period calendars.



Prefix Type Year Qtr No. From To Name Adj. Period

JUL XX_Period Type 2007 1 1 01-JUL-2006 31-JUL-2006 JUL-06 AUG XX_Period Type 2007 1 2 01-AUG-2006 31-AUG-2006 AUG-06

SEP XX_Period Type 2007 1 3 01-SEP-2006 30-SEP-2006 SEP-06 OCT XX_Period Type 2007 2 4 01-OCT-2006 31-OCT-2006 OCT-06

NOV XX_Period Type 2007 2 5 01-NOV-2006 30-NOV-2006 NOV-06 DEC XX_Period Type 2007 2 6 01-DEC-2006 31-DEC-2006 DEC-06

JAN XX_Period Type 2007 3 7 01-JAN-2007 31-JAN-2007 JAN-07 FEB XX_Period Type 2007 3 8 01-FEB-2007 28-FEB-2007 FEB-07

MAR XX_Period Type 2007 3 9 01-MAR-2007 31-MAR-2007 MAR-07 APR XX_Period Type 2007 4 10 01-APR-2007 30-APR-2007 APR-07

MAY XX_Period Type 2007 4 11 01-MAY-2007 31-MAY-2007 MAY-07 JUN XX_Period Type 2007 4 12 01-JUN-2007 30-JUN-2007 JUN-07

ADJ XX_Period Type 2007 5 13 30-JUN-2007 30-JUN-2007 ADJ-07 Enable

Note: Adjusting period is the period, where you are going to pass all the adjusting entries during the year-end.

2.3. On saving the following window will appear.



2.4. Select Current in the Decision Box. 2.5. Navigate to the request window General Ledger: View > Request (Button) Find (Button) Output



66 -- DDeeffiinnee // EEnnaabbllee ccuurrrreennccyy

1. Define Currency

1.1. Open the Defining / Enabling currencies window

General Ledger : Setup > Currencies > Define

1.2. Use the (Icon) Find in the Tool bar or use the Menu Bar: View > Find to select the Currency which you wish to use.

Code Name PKR Pakistan Rupee INR Indian Rupee

Note: Scroll to right and make sure that the Enabled check box is enabled for the respective

currency



77 -- CCrreeaattiinngg aa SSeett ooff BBooookkss 1. Define a Set of Books

1.1. Open the set of Books window. General Ledger : Setup > Financials > Books > Define

Field Field Value Name XX_Set of Books Short Name XXSOB Description XX_Set of Books Chart of Accounts XX_Accounting Flexfield Functional Currency INR Calendar Name XX_Calendar Future Periods 1



1.2. Enter Translation Adjustment account 01.001.4016 Note: Future period is a period in which you can enter journal entries but cannot be posted. If the Open period is JUL-07, your Future entry period is AUG-07, as per the calendar you defined. 1.3. Select the (Tab) Closing. 1.4. Enter the following account as the Retained Earnings account 01-001-1002 1.5. Review the details in the tabbed region

2. Assign a Set of Books to your Responsibility

1.1. From the system administrator responsibility, open the find System Profile values window. Sys Admin: Profile > System



1.2. Enable the Responsibility check box and select the responsibility XX_General Ledger 1.3. Enter Profile name as ‘GL Set of books name’ and (Button) Find 1.4. A new window named System Profile values will be opened. In the System profile values

window, Place your cursor in the responsibility field and select the Set of Books (XX_Set of Books) you defined form the List of values



88 -- FFiirrsstt TTiimmee LLooggiinn aanndd PPeerriioodd OOppeenniinngg

1. Login

1.1. Close all the windows and log in with this new created user.

Field Name Value User Name XX_User Password Vision

(Button) Login 1.2. Enter the following details

Field Name Value Old Password Vision New Password Vision1 Repeat new password Vision1



Click (Button) Apply

2. Period Opening

2.1. Select XX General Ledger Responsibility from the above window. 2.2. Open the period opening window

General Ledger: Setup > Open /Close

2.3. Enter your first period which you have defined in your calendar e.g. JUL-06



Select the (Button) Open and select Yes in the message Box.



99 -- JJoouurrnnaall SSoouurrcceess && CCaatteeggoorriieess

1. Defining Journal Sources

1.1. Navigate to the Journal Sources window

General Ledger: Setup > Journal > Sources

1.2. Enter the name and description for the new journal source 1.3. Enable the following check boxes

Name XX_Journal Source Description XX_Journal Source Import Journal references Yes Freeze journals No Require Journal Approval No

Import Journal References: Yes (This will enable you to drill down to the transaction in the sub ledger application.) Freeze Journals: No (Changes will be allowed to journals transferred to General Ledger) Require Journal Approval: No (Do you want to enable the journal approval process) Accept the roll date: This is used for Average Balance processing.



2. Defining Journal Categories 2.1. Navigate to the Journal Categories window.

General Ledger : Setup > Journal > Categories

2.2. Enter the name and description for the new category

Name XX_Journal Category Description For demonstration purpose.

Note: When you pass a journal entry, you can select the above journal category.



1100 -- DDooccuummeenntt SSeeqquueenncceess To assign voucher numbers/document numbers Oracle applications provided document sequences. Document sequences maintain audit trails and even if document is deleted Oracle Applications keep the audit record of the document. In order to implement document sequences in Oracle Applications (here we will address only Oracle General Ledger) the following steps need to be performed.

1. Enable Sequences 2. Define 3. Categories 4. Assign

1. Enable Sequences

1.1. Login as System Administrator.

System Administrator: Profile > System



Levels Description Site This field displays the current value, if set, for all users at the

installation site. Application This field displays the current value, if set, for all users

working under responsibilities owned by the application identified in the Find Profile Values block.

Responsibility This field displays the current value, if set, for all users working under the responsibility identified in the Find Profile Values block.

User This field displays the current value, if set, for the application user identified in the Find Profile Values block.

Server This field displays the current value, if set, for the server identified in the Find Profile Values block.

Organization This field displays the current value, if set, for the organization identified in the Find Profile Values block.

Suggestion You should set site-level default values for any required options after installation of an application. If you do not assign a particular profile option at any of the levels, that option does not have a default value and may cause errors when you use forms, run reports, or run concurrent requests.

Note: As we have selected Always Used so now you will have to create and assign sequences for each category you will use while creating Journal Transactions. If you are not interested to create all sequences then you can select Not Used and then no sequence number will be assigned.

1.2. For demonstration purpose we have set Sequential Numbering at Responsibility level so other users should not have any effect.



2. Define Sequence

2.1. After enabling sequence for General Ledger at Responsibility level now we will define Sequence.

System Administrator: Application > Document > Define

Name XX_JV_SEQ Application General Ledger Effective From Current Date / or your effective date Type Automatic Message Yes (A message will be displayed) Initial Value Default 1

Type : Be careful before setting Type as later you will not be able to change it.

Type Description Automatic Sequentially assigns, by date and time of creation, a unique number to

each document as it is generated. Manual Manual numbering requires a user to assign a number to each document

before it is generated. 3. Document Categories

3.1. Now to define document categories open the categories form,

System Administrator: Application > Document > Categories

Application General Ledger Code 246 (Unique code)



Name XX_Journal Category Description For demonstration purpose only. Table Name GL_JE_HEADERS (for GL sequences)

Note: The code must be unique and you can also use your own naming convention like XX123 etc. 4. Sequence Assignment

4.1. For sequence assignment which is the last step open Assign form,

System Administrator: Application > Document > Assign

Application General Ledger Category XX_Journal Category Set of Books XX_Set of Books Method Manual



Methods Description Automatic Automatic is used when a concurrent process (e.g., an external

program) enters transaction data into an Oracle Application, which generates documents.

Manual Manual is used when a document is manually entered using a form in an application.

4.2. We have selected Manual as we will enter Journal from the Journal form. 4.3. Click Assignment Tab.



4.4. Enter Start Date. 4.5. After entering Start Date enter End Date if you would like to End Sequence on a specific

date else go to the Sequence field. 4.6. Enter XX_JV_SEQUENCE we created in the step above.

5. Enter a Journal

5.1. Switch responsibility to XX General Ledger.

General Ledger: Journals > Enter > Button [New Journal]

5.2. The following error may appear this is as default category is Adjustment and we have not assigned any sequence to it.

5.3. You can proceed by pressing BUTTON OK but if you want to avoid this message for future then we need to assign default category to XX_Journal. Otherwise you can skip next 4 steps and directly go to enter journals.

5.4. Switch to System Administrator responsibility,


5.5. Search profile value Journals: Default Category.



5.6. We will not change the application only our own responsibility XX General Ledger to category XX_Journal Category.

5.7. Save data and switch back to General Ledger responsibility & enter following data,

Period Opened Period – (AUG-06) Effective Date Category XX_Journal Category (It will be default as per

our above configuration) Reverse Method (Set from Category)

Switch Dr/Cr: General Ledger creates your reversing journal by switching the debit and



credit amounts of the original journal entry. This method is often used when reversing accruals. Change Sign: General Ledger creates your reversing journal by changing the sign of your original journal amounts from positive to negative. This reversal method is often used when reversing journals to correct data entry mistakes.

01.001.4012 – Purchase Account Debit = 500 01.001.2002 – Cash Credit = 500

5.8. Save the Journal.



1111 -- IInntteerr--CCoommppaannyy SSeettuupp 1. Intercompany Balancing setup

Prerequisites

1. Set of books. 2. Enable Balance Intercompany Journal in the Set of Books window. 3. Journal entry sources. 4. Journal entry categories. 5. Define your intercompany segment (Optional).

1.1. Enable the Balance Inter Company journals in set of books form

General Ledger : Setup > Financials > Books > Define

1.2. (Tab) Journaling and enable the Balance Inter company Journal check box

1.3. Open the Inter Company accounts window and setup the following for intercompany balancing.

General Ledger : Setup > Accounts > Intercompany

1.4. Select the default options tab to enter company line information.



Field Name Value Source XX_Journal Source Category XX_Journal Category Balance by Summary

1.5. (Tab) Clearing Company Usage, select the Many to Many Intercompany Transactions

only

Dynamic Prompt (Co) Due from Account Due to Account 01 01.001.4011 01.001.4011 02 02.001.4011 02.001.4011 All Other 00.000.4011 00.000.4011

1.6. 4011 is the account segment value for intercompany

Note: The “All Other” is default defined value to be used for all other transactions. While entering this you will have to press “TAB” in the Co field (don’t use LOV).



1.7. (Tab) Default, Select the Default Balancing Account

Note: It is compulsory that we have to set up intercompany accounts for source – Other and Category – Other Pass an intercompany journal and see the effect.



1122 -- FFlleexxffiieelldd SSeeccuurriittyy 1. Define Flexfield Security Rules

1.1. Open the Define Flexfield Security Rule window.

General Ledger : Setup >Financials >Flexfields >Key >Security >Define

1.2. Select the following information from the List of values and (Button) Find

Field Name Information Application General ledger Flexfield Title Accounting Flexfield Structure XX_AFF Segment Cost Center

1.3. Make sure that your independent segment is Cost Centre, and then enter the following information as shown, below the security rules region.



Note: First you will have to include all the range and then exclude as shown above. 1.4. Save the information. 1.5. Select (Button) Assign, and enter the following.



Note: You have to compulsory log out and log in to the application. Then only the flexfield security rule will apply.

Just to test if the security applied or not and security applied as shown above 004 is not displayed. 2. Define Cross validation Rules

1.1. Open the cross- validation rules window.

General Ledger : Setup > Financials > Flexfields > Key > Rules 1.2. Use the (Icon) Find in the Tool bar or use the Menu Bar View > Find to select the

following Field Name Information Application General ledger Flexfield Title Accounting Flexfield Structure XX_Accounting Flexfield



1.3. Enter the following information in the above screen.

Description = Account 1001 valid only with CC 001 (i.e., Capital account can be used only with the corporate dept.)

Note: You have to compulsory log out and log in to the application. Then only the Cross Validation rule will take effect.

3. Creating Short hand Aliases

1.4. Open the Shorthand Aliases window.

General Ledger : Setup > Financials > Flexfields > Key > Aliases



1.5. Use the (Icon) Find in the Tool bar or use the Menu Bar View > Find to select following

Field Name Information Application General ledger Flexfield Title Accounting Flexfield Structure XX_AFF

1.6. You can also retrieve the above information using the query mode – (F11 and Alt +

F11) 1.7. Enter the information as below

Note: When you are enabling the short hand aliases for the first time you have to unfreeze and freeze the flexfield again. Also compile the flexfield.

1.8. Open the Key flexfields Segments window.

General Ledger : Setup > Financials > Flexfields > key > Segments

1.9. Clear the freeze Flexfield Definition checkbox. Select OK when message box appears. 1.10. Select the freeze Flexfield Definition checkbox. Select OK when message box appears. 1.11. Click (Button) Compile and select OK for the 2 messages



GGeenneerraall LLeeddggeerr JJoouurrnnaall’’ss

UUnniitt -- 22……GGLL



1133 -- CCrreeaattiinngg jjoouurrnnaall eennttrriieess 1. Journal Entry for recording purchases

Pass a journal entry for purchase of 2 sets of computers for Rs. 85,000, of which, Rs.5000 has been paid by cash and the reminder will be carried as a liability over the following year. 1.1. Open the find Journals window.

General Ledger : Journals > Enter (Button) New Batch

1.2. Name your journal batch XX_Computer purchases and sales for the latest open period (JUL –06)

1.3. Enter 220,000 in the optional control total field 1.4. Select the (Button) Journal to open the journal window

1.5. Name your first journal entry XX_Computer purchases. 1.6. Optionally enter a description. 1.7. Enter the journal entry as shown below

Journal XX_Computer purchases Period JUL-06 Category Purchase Invoices Effective Date Accept the default date Currency PKR / INR (which is your currency)

1.8. Enter the following journal lines

Line Account Debit Credit 10 01-001-4012 (Purchase a/c) 85,000 20 01-001-2002 (Cash a/c) 5000



30 01-001-1003 (Sundry Creditors) 80,000

1.9. Save your work. Select ‘Yes’ in the decision Box that appears asking you: “There is a

control total violation…” 1.10. Place your cursor in the field Journal and press the down arrow key to enter the second

journal of Category Revenue.

2. Journal Entry for recording sales

Pass a journal entry for sales of 2 sets of computers for R.S. 135,000.

2.1. Name the Journal entry XX_Computer Sales

Journal XX_Computer Sales Period JUL-06 Category Revenue Effective Date Accept the default date Currency PKR / INR (which is your currency)

2.2. Enter the following journal lines

Line Account Debit Credit 10 01-001-2001 (Sundry debtors) 135,000 20 01-001-3001 (Sales) 135,000

Save your work and close the Journals window.



2.3. In the Batch window, arrow down in the Batch name field to start a new Batch. 2.4. Name the new journal batch XX_Employee statistics for the latest open period.

2.5. Select the Journals button. 2.6. Name the journal entry XX_Employee Headcount. 2.7. Enter Headcount for the Journal Category. 2.8. Choose the STAT Currency.

Line Account Debit Credit 10 01-001-4003 100 20 01-002-4003 150 30 01-003-4003 100

2.9. Save your work. Answer yes in the decision box to the message “the debit total does not equal the credit total”.



3. Posting Journals

There are three methods of posting:

1. Batch Posting 2. Manual Posting 3. Auto Posting

3.1. Batch posting

General Ledger : Journals > Post

A request will be submitted so check the status of your request in the requests window. Here is the output of request showing no error.



3.2. Manual posting

General Ledger : Journals > Enter > (Button) Post

3.3. Automatic posting

3.3.1. Enabling Auto Posting Auto posting is a function, which is used to automatically post the journals imported from the sub ledgers.

3.3.2. Navigate to the Autopost window



General Ledger: Setup > Journal > Autopost

3.3.3. Enter criteria set name for the Autopost criteria – XX_Autopost 3.3.4. Enter the following information.

Priority Source Category Balance Type Period 1 Payables All All All 2 Receivables All All All 3 Assets All All All 4 Purchasing All All All 5 Inventory All All All

3.3.5. Go to (Button) Submit Autopost to post any pending journals meeting the criteria specified. We can also schedule the autopost thru (Button) Schedule Autopost.

3.3.6. In case of transferring an Invoice from Payables subledger, we have to follow the following steps.

3.3.7. Enter an Invoice 3.3.8. Approve the Invoice 3.3.9. Create Accounting for the Invoice 3.3.10. View the Accounting



3.3.11. Run the Payable transfer to GL concurrent. 3.3.12. Run the Journal import process along with the above concurrent 3.3.13. We can either run the autopost thru the (Button) Submit Autopost or schedule it

thru (Button) Schedule Autopost for the imported journal, so that manual posting of journal is not required.

4. Perform Account Inquiry

4.1. Open the Account Inquiry window.

General Ledger : Inquiry > Account

4.2. Enter 01-001-2001 (Sales Account) in the Accounts region

4.3. Select the (Button) Show Balances

Accounting period field Enter From JUL-06 To JUL–06 Currency PKR / INR Primary balance type Actual



4.4. Select Journal details button



4.5. Select Show Full Journal button and the following detail will be appeared.

5. View Accounting using T-Accounts

5.1. Navigate to the Journal Enter window

General Ledger : Journals > Enter

5.2. Select the Find button 5.3. Place cursor on the journal you choose. 5.4. From menu bar select Tools > T accounts



Accept the default values

5.5. In the options window, select (Button) T accounts. 5.6. View the entry in T- Account format



5.7. Select activity summary button from the T Accounts window

5.8. View the activity summary information for this journal entry. 5.9. To change view select options. 5.10. In Organize By region select Account and Sub-Account from drop down list 5.11. Select activity Summary and view.

6. Review Journal

6.1. Navigate to the Journal Enquiry window

General Ledger : Inquiry > Journal

6.2. In the Source field select Payables.



6.3. Select the Find button.

6.4. In the Journal entry inquiry window place cursor on the required journal and select (Button) Review Journal.



6.5. Place your cursor in any line and click Line Drilldown (button) or Tools > Line Drilldown.

6.6. Click Show Transaction (button) and the relevant invoice will be displayed.



6.7. Click Overview for further detail.

Note: The line Drilldown will be enabled if the source of journal is any of the following sub ledgers,



1. Oracle Receivables 2. Payables 3. Assets 4. Projects 5. Purchasing 6. Inventory 7. Work in Process (WIP)

6.8. In the payables Accounting window, select the show transactions button 6.9. In the payables Accounting window scroll to view information and select the (Button)

View Invoice

7. Journal Reversal Journal entry can be reversed either manually or automatically 7.1. Manual Journal Reversal

7.1.1. We can reverse a journal batch or even a single journal 7.1.2. Reversing a Journal Batch, Navigate to the Reverse Batch window 7.1.3. Journal > Enter > (Button) Reverse Batch, this will create an unposted

reversal entry. 7.1.4. Reversing a single Journal entry, Navigate to the Reverse Journal window 7.1.5. Journal > Enter > (Button) Review Journal (Button) Reverse Journal, this will

create an unposted reversal entry.

7.2. Automatic Journal Reversal We can automate the journal reversal based on a predefined criterion Automatic Journal Reversal can be run by two ways, 1. Running a concurrent (Program – Automatic Reversal) 2. Setting a profile option to Yes and at the same time open the next period 7.2.1. Running a concurrent named Program – Automatic Reversal

7.2.1.1. Create a journal category


7.2.1.2. e.g. XX_Journal Category



7.2.1.3. Create the above Journal Category as the default journal category by switching the responsibility from General Ledger user to System Administrator,

Sys Admin: Profile > System

7.2.1.4. Profile Name: Journals: Default Category

Note: Here we will select User so it will only effect XX_USER only.



7.2.1.5. Switch the responsibility to General Ledger 7.2.1.6. Setup the journal reversal criteria

General Ledger : Setup > Journal > Auto Reverse

Method Change Sign Reversal period Next period Auto Reverse Yes, (this will reverse the entry) Auto Post Reversal Yes, (this will also post the reversed entry, You can also disable

this option so that you can manually post the reversed journal.)

7.2.1.7. Create and post a Journal entry that will be reversed automatically. Make sure that the journal entry is being passed in the Journal Category created in Step No. 1 (XX_Journal Category)

7.2.1.8. View the request



General Ledger : Reports > Request > Standard Select Single Request (Button) OK 7.2.1.9. Report Name = Program – Automatic Reversal 7.2.1.10. View the request, You will be getting a list of journal entries reversed, After

this report is over one more concurrent will be triggered i.e., Posting. The concurrent ‘Posting’ will be run only if we have checked the Auto post Reversal box, which will list the number of reversal entries posted.

7.2.2. Setting a profile option to Yes and at the same time open the next period

7.2.2.1. Create a journal category


7.2.2.2. e.g. XX_Journal Category

7.2.2.3. Setup the journal reversal criteria

General Ledger : Setup > Journal > Auto Reverse Method Change Sign Reversal period Next period Auto Reverse Yes, (this will reverse the entry) Auto Post Reversal Yes, (this will also post the reversed entry, You can also disable this option

so that you can manually post the reversed journal.)



7.2.2.4. Enter and post a Journal entry that will be reversed automatically. Make sure that the journal entry is being passed in the Journal Category created in Step No. 1

7.2.2.5. Set the profile option ‘GL: Launch AutoReverse After Open Period’ to YES 7.2.2.6. Switch the responsibility from GL user to System administrator.


7.2.2.7. Open the next period

Setup > Financials > Open/Close

7.2.2.8. This process initiates the following three Concurrent programs 1. Open Period Program 2. Program – Automatic Reversal



3. Program – Post Journals

7.2.2.9. View the above 3 requests to ensure that it completes normal



1144 -- AAddvvaanncceedd JJoouurrnnaall EEnnttrriieess

1. Creating Recurring Journal

1.1. Enter a journal entry by debiting the Sundry debtors and crediting the Sundry creditors entry

General Ledger : Journal > Enter

Category = Adjustment

Line Account Debit Credit 10 01-001-2001 (Sundry Debtors) 100,000 20 01-001-1003 (Sundry Creditors) 100,000

You are passing this entry to keep a balance in the Accounts Receivable accounts, while defining formula journal entry; system will calculate bad debts as a percentage on sundry debtors.

1.2. Save your journal entry. 1.3. Click on the (Button) Post



1.4. Open the Define Recurring journal formula window.

General Ledger : Journals > Define > Recurring 1.5. In the Batch field of the Recurring Batch region, enter XX_Recurring Batch. 1.6. In the Journal field of the Journal entry enter as follows

Journal XX_Salary expense Category Payroll Currency PKR / INR

1.7. Select (Button) Lines to open the journal entry line window. 1.8. Enter department wise salary account.

Line Account Line Description 10 01-001-4004 Salaries Expense 20 01-002-4004 Salaries Expense 30 01-003-4004 Salaries Expense 40 01-004-1008 Accrued Payroll

1.9. After completing Line 10, place the cursor in the Line number field and use the down

arrow on the keyboard to enter the next line. This information should not be entered in the formula region.

1.10. Save your work and close the journal entry line window. 1.11. Name your second Journal entry as XX_Depreciation adjustments. Select the

depreciation adjustment category and your functional currency.



1.12. Select the Lines button. And enter journals the following journals

Line Account Line Description Step Operator

Amt

10 01-001-4005 Depreciation - Building 1 Enter 2000 20 01-001-4006 Depreciation - Vehicle 1 Enter 3000 30 01-001-4007 Depreciation - Computers 1 Enter 4000 40 01-001-4008 Depreciation - Machinery 1 Enter 5000 50 01-001-1006 Provision for depreciation 1 Enter -14000

Note: Positive amounts will be debited and negative amount will be credited

1.13. Save your work and close the journal entry line window and go back to the Define Recurring journal formula window.

1.14. Place your cursor in the Journal field of the journal entry region, and press the down arrow to add the next journal

1.15. Name your last journal entry as XX_Bad Debt expense, select the category as adjustment and your functional currency,



1.16. Select lines button and enter details as below.

1.17. Place your cursor in the Line field, and use the down arrow key to enter to the next line (offsetting line 9999)

Line Account 9999 01-001-4009 (Bad Debts Account)



1.18. Save your work. 1.19. Open the Generate Recurring journals window.

General Ledger : Journals > Generate > Recurring

1.20. Select your batch and enter the latest open period in the period field.

1.21. Select (Button) Generate and note your concurrent request ID. In my case the request number is 2830514. Wait for your request to finish.

1.22. Open the find journals window.

General Ledger : Journals > Enter > (Button) Find

1.23. Query on your journal batch name XX_Recurring journals and select Find.



1.24. Select the salary expense journals and select Review journal,

1.25. Now enter the amounts for salary expenses as follows

Line Journal 1: Salary expense Debit Credit



10 01-001-4004 (Salary Expense of dept 001) 30,000 20 01-002-4004 (Salary Expense of dept 002) 50,000 30 01-003-4004 (Salary Expense of dept 003) 70,000 40 01-001-1005 (Accrud Expenses) 150,000

1.26. Save your work and close the journals window to go back to the enter journals window. 1.27. Open the Post journals form

General Ledger : Journals > Post

1.28. When the find journal Batches window opens, query your batch. 1.29. Select your batch and select (Button) Post



1155 -- IInntteerrffaaccee In Oracle Applications if you need to upload data from your legacy systems then the only way is to upload/insert data I n the Interface table of the respective module. So no direct insert or update in the core tables. The interface table of GL is named as GL_INTERFACE and it contains 129 columns. This count may be different in different versions of Oracle Applications. 1. Interface Table Structure

GL_Interface Table

Name Null? Type

STATUS NOT NULL VARCHAR2(50)

SET_OF_BOOKS_ID NOT NULL NUMBER(15)

ACCOUNTING_DATE NOT NULL DATE

CURRENCY_CODE NOT NULL VARCHAR2(15)

DATE_CREATED NOT NULL DATE

CREATED_BY NOT NULL NUMBER(15)

ACTUAL_FLAG NOT NULL VARCHAR2(1)

USER_JE_CATEGORY_NAME NOT NULL VARCHAR2(25)

USER_JE_SOURCE_NAME NOT NULL VARCHAR2(25)

CURRENCY_CONVERSION_DATE DATE

ENCUMBRANCE_TYPE_ID NUMBER

BUDGET_VERSION_ID NUMBER

USER_CURRENCY_CONVERSION_TYPE VARCHAR2(30)

CURRENCY_CONVERSION_RATE NUMBER

SEGMENT1 VARCHAR2(25)
































ENTERED_DR NUMBER

ENTERED_CR NUMBER

ACCOUNTED_DR NUMBER

ACCOUNTED_CR NUMBER

TRANSACTION_DATE DATE

REFERENCE1 VARCHAR2(100)
































JE_BATCH_ID NUMBER(15)

PERIOD_NAME VARCHAR2(15)

JE_HEADER_ID NUMBER(15)

JE_LINE_NUM NUMBER(15)

CHART_OF_ACCOUNTS_ID NUMBER(15)

FUNCTIONAL_CURRENCY_CODE VARCHAR2(15)

CODE_COMBINATION_ID NUMBER(15)

DATE_CREATED_IN_GL DATE

WARNING_CODE VARCHAR2(4)

STATUS_DESCRIPTION VARCHAR2(240)

STAT_AMOUNT NUMBER

GROUP_ID NUMBER(15)

REQUEST_ID NUMBER(15)

SUBLEDGER_DOC_SEQUENCE_ID NUMBER

SUBLEDGER_DOC_SEQUENCE_VALUE NUMBER

ATTRIBUTE1 VARCHAR2(150)




















CONTEXT VARCHAR2(150)

CONTEXT2 VARCHAR2(150)

INVOICE_DATE DATE

TAX_CODE VARCHAR2(15)

INVOICE_IDENTIFIER VARCHAR2(20)

INVOICE_AMOUNT NUMBER



CONTEXT3 VARCHAR2(150)

USSGL_TRANSACTION_CODE VARCHAR2(30)

DESCR_FLEX_ERROR_MESSAGE VARCHAR2(240)

JGZZ_RECON_REF VARCHAR2(240)

AVERAGE_JOURNAL_FLAG VARCHAR2(1)

ORIGINATING_BAL_SEG_VALUE VARCHAR2(25)

GL_SL_LINK_ID NUMBER

GL_SL_LINK_TABLE VARCHAR2(30)

REFERENCE_DATE DATE

2. Payroll Data To demonstrate the steps required we will upload a JV of Payroll so we will call it Payroll to GL interfacing. We will use the following columns and will arrange data for these columns so we can upload data into GL_Interface and then will be able to import the data into GL for posting. Keep in mind that even Oracle own modules insert data into GL_Interface table like Accounts Payable, Accounts Receivable etc. Here we are considering that Payroll is our legacy application and we have to post data into to GL. We have marked the columns above to be included for preparing data as show above in the table. For better understanding the columns are extracted from the GL_Interface as in the table below. Two columns are created as Debit and Credit. Now we will put data against each. The question mark shows that we have to arrange the data.

Name Debit Credit STATUS NEW NEW

SET_OF_BOOKS_ID ? ?

ACCOUNTING_DATE sysdate sysdate

CURRENCY_CODE PKR PKR

DATE_CREATED sysdate sysdate

CREATED_BY ? ?

ACTUAL_FLAG A A

USER_JE_CATEGORY_NAME ? ?

USER_JE_SOURCE_NAME ? ?

SEGMENT1 01 01

SEGMENT2 002 - Finance 002 - Finance

SEGMENT3 4004 - Salary Expenses 1005 - Salary and wages payable

ENTERED_DR 500 0

ENTERED_CR 0 500

TRANSACTION_DATE sysdate sysdate

REFERENCE1 XX Finance Salary demo. XX Finance Salary demo.

3. SET_OF_BOOKS_ID 3.1. Using Set of Books Form

3.1.1. Switch to GL responsibility, 3.1.2. Open the Set of Books form,




3.1.3. Search the set of books XX_Set of Books,

3.1.4. Open the Objects Properties from the menu,

Menu > Help > Diagnostic > Properties > Item

3.1.5. In the Object 2 select SET_OF_BOOKS_ID.



3.1.6. Note Value in this case it is 6609. 3.1.7. Examine can also be used from the help menu to find the ID,

3.2. Using SQL 3.2.1. Login as apps user from the SQLPlus and enter the following SQL command,

SQL> select set_of_books_id, name from gl_sets_of_books where name = 'XX_Set of Books';

SET_OF_BOOKS_ID NAME --------------- ------------------------------ 6609 XX_Set of Books

4. CREATED_BY

4.1. Now we will find the ID of user who will be the owner of this imported transaction, in this case we will use the USER_ID of our user XX_USER.

4.2. Switch to System administrator responsibility and open the user form,

Sys Admin : Security > User > Define 4.3. Search the XX_USER and open the Object Properties screen as we did above for SOB

ID,

Menu > Help > Diagnostic > Properties > Item

4.4. Select USER_ID in the Object 2.



4.5. Note the Value 1008184 as USER_ID to be used for Created By.

5. USER_JE_CATEGORY_NAME

5.1. To define categories open the Document Categories form,


5.2. Enter Category and description and save the information.



6. USER_JE_SOURCE_NAME 6.1. To define source open the Journal Sources form,

General Ledger : Setup > Journal > Sources 6.2. Enter Source and description and save the information.

6.3. Note the Name XX Custom Payroll. 6.4. Now put the data in the following tables replacing the question marks we placed earlier

in the same table.

Name Debit Credit STATUS NEW NEW SET_OF_BOOKS_ID 6609 6609 ACCOUNTING_DATE sysdate sysdate CURRENCY_CODE PKR PKR DATE_CREATED sysdate sysdate CREATED_BY 1008154 1008154 ACTUAL_FLAG A A USER_JE_CATEGORY_NAME XX Custom Payroll XX Custom Payroll USER_JE_SOURCE_NAME XX Custom Payroll XX Custom Payroll SEGMENT1 01 01 SEGMENT2 002 002 SEGMENT3 4004 1005 ENTERED_DR 500 0



ENTERED_CR 0 500 TRANSACTION_DATE sysdate sysdate REFERENCE1 XX Finance Salary demo. XX Finance Salary demo.

7. Insert in GL_Interface table

7.1. Debit Entry

insert into gl_interface

(STATUS , SET_OF_BOOKS_ID, ACCOUNTING_DATE, CURRENCY_CODE, DATE_CREATED, CREATED_BY, ACTUAL_FLAG, USER_JE_CATEGORY_NAME, USER_JE_SOURCE_NAME, SEGMENT1, SEGMENT2, SEGMENT3, ENTERED_DR, ENTERED_CR, REFERENCE1, TRANSACTION_DATE ) VALUES

('NEW', 6609, trunc(sysdate), 'PKR', trunc(sysdate), 1008154, 'A', 'XX Custom Payroll', 'XX Custom Payroll', ‘01’, ‘002’, ‘4004’, 500, 0, 'XX Finance Salary demo’, trunc(sysdate));

7.2. Credit Entry

insert into gl_interface

(STATUS , SET_OF_BOOKS_ID, ACCOUNTING_DATE, CURRENCY_CODE, DATE_CREATED, CREATED_BY,



ACTUAL_FLAG, USER_JE_CATEGORY_NAME, USER_JE_SOURCE_NAME, SEGMENT1, SEGMENT2, SEGMENT3, ENTERED_DR, ENTERED_CR, REFERENCE1, TRANSACTION_DATE ) VALUES

('NEW', 6609, trunc(sysdate), 'PKR', trunc(sysdate), 1008154, 'A', 'XX Custom Payroll', 'XX Custom Payroll', ‘01’, ‘002’, ‘1005’, 0, 500, 'XX Finance Salary demo’, trunc(sysdate));

SQL> insert into gl_interface 2 (STATUS , 3 SET_OF_BOOKS_ID, 4 ACCOUNTING_DATE, 5 CURRENCY_CODE, 6 DATE_CREATED, 7 CREATED_BY, 8 ACTUAL_FLAG, 9 USER_JE_CATEGORY_NAME, 10 USER_JE_SOURCE_NAME, 11 SEGMENT1, 12 SEGMENT2, 13 SEGMENT3, 14 ENTERED_DR, 15 ENTERED_CR, 16 REFERENCE1, 17 TRANSACTION_DATE ) 18 VALUES 19 ('NEW', 20 6609, 21 trunc(sysdate), 22 'PKR', 23 trunc(sysdate), 24 1008154, 25 'A', 26 'XX Custom Payroll', 27 'XX Custom Payroll', 28 '01', 29 '002',



30 '4004', 31 500, 32 0, 33 'XX Finance Salary demo', 34 trunc(sysdate)); 1 row created. SQL> insert into gl_interface 2 (STATUS , 3 SET_OF_BOOKS_ID, 4 ACCOUNTING_DATE, 5 CURRENCY_CODE, 6 DATE_CREATED, 7 CREATED_BY, 8 ACTUAL_FLAG, 9 USER_JE_CATEGORY_NAME, 10 USER_JE_SOURCE_NAME, 11 SEGMENT1, 12 SEGMENT2, 13 SEGMENT3, 14 ENTERED_DR, 15 ENTERED_CR, 16 REFERENCE1, 17 TRANSACTION_DATE ) 18 VALUES 19 ('NEW', 20 6609, 21 trunc(sysdate), 22 'PKR', 23 trunc(sysdate), 24 1008154, 25 'A', 26 'XX Custom Payroll', 27 'XX Custom Payroll', 28 '01', 29 '002', 30 '4004', 31 0, 32 500, 33 'XX Finance Salary demo', 34 trunc(sysdate)); 1 row created. SQL> SQL> column status format a7 SQL> column USER_JE_CATEGORY_NAME format a22 SQL> column USER_JE_SOURCE_NAME format a20 SQL> column segment1 format 9 SQL> column segment1 format a9 SQL> column segment2 format a9 SQL> column segment3 format a9 SQL> select STATUS , 2 SET_OF_BOOKS_ID, 3 ACCOUNTING_DATE, 4 CURRENCY_CODE, 5 DATE_CREATED, 6 CREATED_BY,



7 ACTUAL_FLAG, 8 USER_JE_CATEGORY_NAME, 9 USER_JE_SOURCE_NAME, 10 SEGMENT1, 11 SEGMENT2, 12 SEGMENT3, 13 ENTERED_DR, 14 ENTERED_CR, 15 REFERENCE1, 16 TRANSACTION_DATE 17 from GL_Interface where reference1 = 'XX Finance Salary demo'; STATUS SET_OF_BOOKS_ID ACCOUNTIN CURRENCY_CODE DATE_CREA CREATED_BY A USER_JE_CATEGORY_NAME USER_JE_SOURCE_NAME SEGMENT1 SEGMENT2 SEGMENT3 ENTERED_DR ENTERED_CR REFERENCE1 ------- --------------- --------- --------------- --------- ---------- - ---------------------- -------------------- --------- --------- --------- ---------- ---------- ---------------------- NEW 6609 08-SEP-06 PKR 08-SEP-06 1008154 A XX Custom Payroll XX Custom Payroll 01 002 4004 500 0 XX Finance Salary demo NEW 6609 08-SEP-06 PKR 08-SEP-06 1008154 A XX Custom Payroll XX Custom Payroll 01 002 4004 0 500 XX Finance Salary demo SQL>

8. Importing Journal 1.1. Import the Journal,

General Ledger : Journals > Import > Run

1.2. Select XX Custom Payroll from the LOV we just defined above.



1.3. Keep Selection Criteria to No Group Id as we have not assigned any group_id. 1.4. Clicking on Import (B) a request will be submitted after getting confirmation of Yes/No

to import the data.

1.5. Now view the Un-posted Journal in the Journals form.



1.6. Now to Post the Journal click Post (button). 1.7. The following is the success report.



1166 -- MMaassss AAllllooccaattiioonn JJoouurrnnaallss

Steps to Create Mass Allocation Journals

1. Create Mass Allocation Definition 2. Validate the Mass Allocation Definition 3. Generate the Mass Allocation journals 4. Review the entries 5. Post the entries

Here in this example, we are allocating rent expense to the cost centers according to the square feet. The whole mass allocation process is based on the formula (A*B/C), where

A = Total rent amount to be distributed between cost center. B = Area (sqft.) of each cost center, based on which the rent is to be distributed C = Total area (Square feet) of all cost center.

1. Pass an entry for recording rent Pass an entry by debiting the rent expense and crediting the Accrued expense account, so that the balance is available in the respective account (Rent) for allocation.

1.1. Navigation to the enter journals window

General Ledger : Journals > Enter > (Button) New Journal

Journal Name XX_Rent Category Allocation Period Accept the default of the latest current open GL period. Currency PKR / INR

Enter the following journal lines

Line Account Debit Credit 10 01-001-4002 (Rent) 30,000 20 01-001-1008 (Accrued Exp) 30,000



1.2. Click post button. 1.3. Click yes when asked to save your work before continuing. Rent Account (01-001-4002) will be used as the Distribution account (A) while defining the Mass Allocation formula. Accrued Expenses (01-001-1008) does not have any significance while defining the Mass allocation formula.

2. Pass square feet entry 2.1. Pass a STAT entry for square feet information, where in the cost centers should be

listed out one by one and the accounts segment values should be square feet (4013 - Qualifier is Expense). Based on this square feet information the rent expense is allocated between the Cost Centers. Note that these cost centers should have a parent account value, i.e., 100, which is to be used to store the individual and total area (sqft.) of each cost center

2.2. Navigation to the enter journals window

General Ledger : Journals > Enter > (Button) New Journal

2.3. Enter the Journals name of XX_Square feet 2.4. Accept the default of the latest current open GL period. 2.5. Enter headcount in the category field 2.6. Change the default currency to STAT. 2.7. Enter the following journal lines as below



Line Account Debit 10 01-001-4013 100 20 01-002-4013 150 30 01-003-4013 200 40 01-004-4013 250

2.8. Click on the (Button) Post button. 2.9. Click yes when asked to save your work before continuing. 2.10. Note the posting concurrent request ID. Ensure the Posting process completes normally

by going to View >Request from the menu bar and review the concurrent request status.

3. Define the Mass Allocation formula 3.1. Open the define Mass Allocation window.

General Ledger : Journals > Define > Allocation 3.2. Enter XX_Rent in the name field. 3.3. Select Actual (not budget) in the balance type field, and then skip the remainder of the

fields in the window.



3.4. Select formulas to open the formula window. 3.5. Enter XX_Rent formula in the name field. Select allocation in the category field and Full

balance in the allocate balance from region. 3.6. Enter the lines of the Mass Allocation formula as instructed below

Amount Account Currency Amount

type Relative Period

A 01-001-4002 C-C-C

PKR / INR PTD Current Period

B 01-100-4013 C-L-C

STAT YTD Current Period

C 01-100-4013 C-S-C

STAT YTD Current Period

T 01-100-4002 C-L-C


O 01-001-4002 C-C-C




Save your changes, and close the window to return to the Mass allocation window.

1. A = Amount to be distributed, (Rent account) Refer Debit account of rent journal entry 2. B = Individual amounts (square feet), While looping the Cost Center, the cost center

value should be the maximum value within the range, and the loop max value should be a parent value, that should have a child range, Type should be ‘Loop’ for Cost Center value, and Constant for all the segments)

3. C = The total of individual amounts (Square feet), While summing the Cost Center, the cost center value should be the maximum value within the range, and the loop max value should be a parent value, that should have a child range, Type should be ‘Sum’ for Cost Center value, and Constant for all the segments.

4. T = The Target account, (Rent account), While looping the Cost Center, the cost center value should be the maximum value within the range, and the loop max value should be a parent value, that should have a child range, Type should be ‘Loop’ for Cost Center value, and Constant for all the segments.

5. O = The Offset account, (These values may be same as in case of Column A, which is to be used for offsetting any debit or credit from the allocation. If the allocated amount is positive, the target amount will be debited and offset account will be credited.

4. Validate the Mass Allocation Formula 4.1. Select (Button) Validate all from the Define Mass allocation window to launch a

concurrent request.



Note the concurrent request ID. Ensure the validating process completes normally by going to view>Request from the menu bar and review the concurrent request status. When your request completes, requery your Mass allocation by using the find icon on the Tool bar and selecting your Mass Allocation batch name. Check to make sure the status is validated.

5. Generate the Mass Allocation Journal

5.1. Open the Generate Mass allocation journals window.

General Ledger : Journals > Generate > Allocation

5.2. Locate your batch using the list of values. 5.3. Select your batch and enter the latest open period in the period field.



5.4. Choose Generate and note your concurrent request ID. 5.5. Ensure the Generate process completes normally by going to view>Request from the

menu bar and review the concurrent request status. 5.6. Review the journal entry & post it 5.7. When your process completes successfully, open the enter journals window.


5.8. Find your Mass Allocation entry 5.9. Click in the Review journal button to review the lines of the generated journal entry. 5.10. After the Mass Allocation entry is displayed, click the More Actions button and select

Post to post the mass allocation entry.

6. Create a Step down Allocation Set

6.1. Navigate to the Auto Allocations Workbench window

General Ledger : Journal > Auto allocation > Workbench

6.2. In the Allocation set field, enter XX_Stepdown. 6.3. In the Description field, enter XX_Stepdown. 6.4. Select step-down as the allocation set type.

Note: Once you save your Auto Allocation set, you cannot change the allocation set type.

6.5. Choose a contact from the List of Values if you do not want the Default Contact. Workflow notifications and approvals are sent to the user ID or responsibility you specify when the AutoAllocation program processes this step. If Workflow fails to reach this contact, Workflow attempts to notify or gain approval from the Default Contact, if different.

6.6. Enter the information as follows

Step Type Batch Contact Allocation Method 10 MassAllocations XX_Rent Operations Full 20 Recurring Journals XX_Recurring Batch Operations N/A



6.7. Click the Recurring journals button (the definition drilldown button) to query the

recurring journal Note: The definition drilldown button (lower left) is a dynamic button. The label changes with your choice of type. Use this button to query and edit existing or new mass allocations, Mass budgets or Mass encumbrances.

6.8. Close the Recurring journals window. 6.9. Save your work.



6.10. Select the submit button. The parameter window appears. 6.11. In the period field, enter the latest open GL period.

6.12. Click the submit button. Note your concurrent ID number that appears. 6.13. Click the OK button to close the note window. 6.14. Navigate to the view Auto Allocation statuses window.

General Ledger : Journals > Auto allocation > View status

6.15. Open the find allocation sets window (M) View > find 6.16. Select your concurrent request ID number. Your allocation set appears.

6.17. For each record, click the (Button) Step detail to open the allocation step details window.



Note: In order for the second step of the Allocation set in process, Oracle workflow must be running in the background. You can run the Workflow Background Process program for GL Process from the System admin responsibility.



1177 -- FFiinnaanncciiaall BBuuddggeettiinngg



1. Define a Budget

1.1. Navigate to the Define Budget form General Ledger : Budgets > Define > Budget

1.2. Enter information as below

Name XX EXP BUDGET Status Open First JUL-06 Last JUN-07

Note: First and last period should be the current financial year and not the year in which you are going to prepare the budget

1.3. Click the (Button) Open Next Year. 1.4. Click the button Yes in the Decision window

1.5. A concurrent request will be created, click the button Ok in the note window.

2. Define a Master/Detail budget

2.1. Navigate to the Define Budget form



General Ledger : Budgets > Define > Budget


Name XX_Sal Budget Status Open First JUL-06 Last Dec-05 Master Budget XX_Expense Budget

Note: First and last period should be the current financial year and not the year in which you are going to prepare the budget

2.3. Click the (Button) Open Next Year 2.4. Click the button Yes in the Decision window 2.5. Click the button OK in the note window.

3. Define a Budget Organization

3.1. Navigate to the Define Budget form

General Ledger : Budgets > Define > Organization

3.2. Enter a name and description to the Budget Organization e.g. XX_Corporate 3.3. Enter the following in the display sequence

Segment Seq Company 1 Department 2 Accounts 3



3.4. Define Account ranges (Button) Ranges 3.5. Enter the following information

Line Low High Type Currency 10 01-001-4001 01-001-4002 Entered PKR / INR 20 01-001-4004 01-001-4009 Entered PKR / INR 30 01-001-4012 01-001-4012 Entered PKR / INR

Note: The ranges cannot overlap other account ranges with the same currency for any budget organization in that Set of books. 3.6. Save your work



3.7. A concurrent request will be created, (Button) Ok in the notes window.

3.8. Verify that the process completes successfully Assign New Accounts 3.9. Put the cursor on Line 10 and press (Button) Range Assignments 3.10. Enter the following accounts

Account Type Currency 01-001-4001 Entered PKR / INR 01-001-4002 Entered PKR / INR



Note: There is a case where accounts assignments are created automatically by the system, provided, you have passed an actual entry for these accounts. Manually enabling the combination (as above) is required only if you have not passed any actual entry.

4. Enter Budget Amounts

4.1. Navigate to Enter Budget Amounts form

General Ledger : Budgets > Enter > Amounts

4.2. Use the data in the following table for the top part of the form.

Budget Organization XX_Corporate Budget XX_EXP BUDGET Currency PKR / INR Period From JUL–06 (Current year) Period To JUN–07 (Current year)

4.3. In the account field of the worksheet mode tab, select account 01-003-4001 to 01-001-

4002

4.4. (Button) Budget rules and select rule Repeat per period. 4.5. Enter the amount of 4000



4.6. (Button) OK, (Button) Post 4.7. (Button) Yes in the decision window. A concurrent request will be created. The posting

process takes a few minutes. 4.8. Verify that the process completes successfully in the requests window.

Note: Try the other rule Divide evenly instead of Repeat per period and see the difference. 5. Enter Budget Journals Note: If you enable require budget Journal either in Set of books window or in Define Budget window, you cannot enter budget amounts thru any other mode other than journal mode.

5.1. Navigate to enter journals window

General Ledger : Budgets > Enter > Journals

5.2. Enter the Budget organization, XX_Corporate 5.3. Enter your Budget, XX EXP BUDGET 5.4. Enter accounting period from JUL –06 to JUN-07 of the current year (not the budget

year) 5.5. Enter Account 01-001-4004 to 01-001-4004

(You must enable this combination, so that you can enter some amount)



5.6. (Tab) Journal Mode 5.7. Enter JUL-06, Debit amount of 4000 5.8. Enter Feb-07 Debit amount of 12000



5.9. (Button) Create Journals 5.10. Enter Journal Batch name of XX_Expense 5.11. Enter Journal Category of Adjustment

5.12. (Button) Run Journal Import 5.13. (Button) Yes, (Button) Ok and Done 5.14. Navigate to the enter journal window and find the journal entry

General Ledger : Journals > Enter (Button) Find



5.15. Two journals have already been created. 5.16. Goto (Button) Post

6. Transfer Budget amounts

6.1. Navigate to the Transfer Amount form

General Ledger : Budgets > Enter > Transfer

6.2. Enter information as below

Budget XX EXP BUDGET Batch Name XX_Transfer From Budget Organization XX_Corporate From Account 01-001-4001 To Budget Organization XX_Corporate To Account 01-001-4002



6.3. (Button) Transfer Amounts 6.4. Enter period as JUL-06 and enter amount. 6.5. Enter amount of 3000

6.6. (Button) Save.



6.7. Close the Transfer Amounts window. 6.8. A concurrent request will be created, click (Button) OK.

7. Transfer a percentage

7.1. Navigate to the Transfer Amount form

General Ledger : Budgets > Enter > Transfer 7.2. Enter information as below,

Budget XX EXP BUDGET Batch Name XX Transfer2 From Budget Organization XX_Corporate From Account 01-001-4002 To Budget Organization XX_Corporate To Account 01-001-4004



7.3. (Button) Transfer Amounts 7.4. Enter the period of JUL-06 and enter 25 in the percentage column, You do not need to

enter the decimal point

7.5. Save and close the Transfer Amounts window. 7.6. A concurrent request will be created, (Button) OK. 7.7. Verify that the process has completed without error in the requests.



8. Review and post the journal entries

8.1. Navigate to the journal enter window

General Ledger : Journals > Enter (Button) Find

8.2. Review the journal and post it.

9. Freeze a Budget

9.1. Navigate to the Freeze budget form,

General Ledger : Budgets > Freeze

9.2. Enter the Budget name XX SAL BUDGET 9.3. Select the status of Frozen from the List of Values 9.4. (Button) Ok and (Tab) Organization (Budget Organization) 9.5. Check the Frozen box for your XX_Corporate organization. 9.6. Save



10. Inquiry on budget amounts

10.1. Open the Account Inquiry window.


10.2. Enter JUL-06 to JUN-07 10.3. In the Primary Balance Type, select Budget 10.4. Enter your XX_Expense Budget in the Budget field. 10.5. Enter Account 01-001-4001



10.6. (Button) Show Balances



11. Drill down to journal 11.1. Place your cursor on JUL-06 11.2. (Button) Journals Details.

11.3. then (Button) Show Full Journal



12. View Journal in T-Account and Activity Summery Format

12.1. Place your cursor in Journal line 1

(Menu) Tools > T Accounts, The option window opens

12.2. View your T Account information for this journal entry thru (Button) T Accounts



12.3. View your Activity Summery information for this journal entry (Button) Activity Summery



1188 -- MMuullttii CCuurrrreennccyy 1. Entering Currencies

1.1. Navigate to the Currencies define window

General Ledger : Setup > Currencies > Define


Code XX_OMR Name Demo Currency Description Demo Currency Issuing territory (Optional) Fiji Symbol Leave blank Precision 2 Extended precision 5 Minimum Accountable unit Leave blank Currency Derivation Fields Leave blank Effective Date from 01-JUL-2006 Effective date to Leave blank

1.3. Select the Enabled check box



1.4. Save your work

2. Define Conversion Rate Types 2.1. Open the Conversion Rate Types window

General Ledger : Currency > Rates > Types 2.2. Enter a name and description to the rate type e.g. XX Rate Type 2.3. Save your work and close this window

3. Define Daily Rates

3.1. Open the daily rates window

General Ledger : Setup > Currencies > Rates > Daily 3.2. Select the (Button) Enter by date range 3.3. In the From field, select the currency you defined e.g. XX_OMR 3.4. Enter a from and to date range e.g. 01-JUL-2006 to 30-JUN-2007 3.5. Tab to the type field and select your conversion rate type. 3.6. Tab to the XX_OMR to PKR / INR field and enter 150 (One Omani Riyal = 150 Pakistani

Rupees) 3.7. Tab to the PKR / INR to XX_OMR field system will populate the rate according to the

rate defined above e.g. 150 (One Pakistani Rupees = .0066666667 Omani Riyal) 3.8. Save your work



4. Entering foreign currency journal batch

4.1. Open the Enter journal window

General Ledger : Journal > Enter 4.2. Select the (Button) New batch and enter XX_ Revenues in the batch name field. Enter

the period (JUL-06) you defined the daily rate for. 4.3. Select the Journals button to open the Journals window.

4.4. Enter XX_Revenues in the Journal name field 4.5. Use the list of values to select XX_OMR in the currency field 4.6. Use the date entered when setting up daily rates (26-JUL-2006) 4.7. Use the LOV to enter your conversion rate type (XX_Rate Type) in the Type field. 4.8. Enter the following journal line

Line Account No. Debit Credit Description 10 01-001-2001 25,000 Sundry debtors 20 01-001-1003 25,000 Sundry Creditors



4.9. Post and review your batch. 4.10. Select (Button) Post to post your batch. Monitor your posting concurrent request to

ensure it completes successfully. 4.11. Navigate to Account Inquiry window.


4.12. Enter the journal period 4.13. Use the LOV to enter XX_OMR in the Currency field. 4.14. Click in the first row in the Accounts region to open the Find Accounts window 4.15. Click the OK button to execute the find 4.16. Select the Show balances button to view account balances for accounts 01-001-4001 &

01-001-4002



5. Run a foreign currency journal report. 5.1. Open the Submit request window

General Ledger : Reports > Request > Standard 5.2. Accept the default choice to submit a single request by clicking the OK button 5.3. Use the LOV to select Journal – Foreign Currency (132 Char) in the Name field 5.4. In the parameters window, from the LOV select the line item in the type field 5.5. From the LOV, select Posted Journals in the posting Status field. 5.6. From the LOV select XX_OMR in the currency field 5.7. From the LOV select the latest open period in the period field. Skip the remaining fields.



5.8. Click the OK button to submit your request. Note your concurrent request ID number 5.9. To view your request, open the Find request window (N) Others > Request (Button)

Find 5.10. Select the view output button to view the report online.



1199 -- RReevvaalluuaattiioonn 1. Enter Period Rates

1.1. Open the Period Rate window

General Ledger : Setup > Currencies > Rates > Period 1.2. Accept the default PKR / INR in the From Currency field. Enter XX_OMR in the To

Currency field 1.3. Select Actual in the Balances type field, and the latest open period in the period field. 1.4. Enter 120 in the Average field. 1.5. Skip the End field and enter 130 in the Revaluation field 1.6. Save your work.

A concurrent request will be created, click on OK. 2. Perform Revaluation

2.1. Open the Revaluate Balances window

General Ledger : Currency > Revaluation

2.2. Complete the following Period Current Open Period



Unrealized Gain / Loss Account 01-001-3004 (Unrealized Gain Account) All Currencies No Single Currency Yes Currency XX_OMR Rate GL automatically enters the inverse of the Period end rate

2.3. In the revaluation ranges region enter:

Account low 01-001-0001 Account high 01-005-9999

2.4. Select the Revalue button, the parameters window appears



2.5. Enter the latest open period and the effective date. The Submit request window appears

2.6. Select submit and view the request.

3. Set up Historical Rates

3.1. Navigate to the Historical Rates window

General Ledger : Setup > Currencies > Rates > Historical 3.2. Enter XX_OMR as the target currency 3.3. Complete the following

Period Account Rate Amount Rate Type JUL-06 01-001-1001 (Capital Account) 120 Blank Historical JUL-06 01-001-1002 (Retained Earnings Account 122 Blank Historical



3.4. Save your work 4. Translate functional currency Account Balance

4.1. Open the Translate Balances window

General Ledger : Currency > Translation

4.2. Complete the following.

Balances Type Actual All No Balance Segment Value 01 Target Currency XX_OMR Period JUL-06 Budget Region Leave Blank

4.3. Choose the (Button) Translate



Please make sure that translation adjustment account was entered while defining set of books else you will receive the following error, >> get_sob_info() 27-JUL-2006 11:46:08 SHRD0018: Oracle database error trapped at function: get_sob_info - label: 1403 <x get_sob_info() 27-JUL-2006 11:46:08 SHRD0030: gltmai encountered an error returning from get_sob_info

4.4. A concurrent request will be created and request ID will be displayed in the Req ID

field.



Note: General Ledger automatically post any net adjustments as a result of currency translation to the Cumulative Translation Account.



2200 -- CCoonnssoolliiddaattiioonn 1. Steps for Consolidation

1.1. Create 3 value sets for Company, Cost Centre & Accounts

General Ledger : Setup > Financials > Flexfields > Validation > Sets (Use the value set created earlier) o XX_Company o XX_Cost Centre o XX_Accounts

1.2. Create 3 Accounting flexfields for 3 group companies. Use the same value set for all the

companies.

General Ledger : Setup > Financials > Flexfields > Key > Segments o XX1_Flexfield o XX2_Flexfield o XX3_Flexfield



Note: Create segments and set flexfield qualifiers for each company as explained in the section creating accounting flexfield. After creating segments Freeze Flexfiled Definition, Allow Dynamic Inserts and Save the data. On saving the flexfields will be compiled and concurrent requests will be generated so verify in the requests windows of successful compilation.

1.3. Enter value to the value sets.

General Ledger : Setup > Financials > Flexfields > Key > Values (Since we have already added values to the value sets, we can skip this step)

1.4. Define a period type

General Ledger : Setup > Financials > Calendars > Types (Use the period type, which we have already defined already)

1.5. Define a Calendar

General Ledger : Setup > Financials > Calendars > Accounting (Use the Calendar, which you already have defined already)

1.6. Create 3 Set of books for 3 companies; the 3rd set of book is for consolidation purpose.

General Ledger : Setup > Financials > Books > Define Attach the 3 different flexfield structure defined earlier with the three Set of books, The 3rd Set of book will be used only for consolidation purpose. Also attach the same calendar and currency for all the 3 set of books. 1. XX1_Set of Books 2. XX2_Set of Books 3. XX3_Set of Books (for consolidation purpose)



As shown in the above figure repeats same steps for other two XX2 and XX3 companies. Carefully select chart of accounts for each set of book. XX1 XX2 XX3 Set of Books XX1_Set of Books XX2_Set of Books XX3_Set of Books Short Name XX1SOB XX2SOB XX3SOB Chart of Accounts XX1 AFF XX2 AFF XX3 AFF Calendar Name XX_Calendar XX_Calendar XX_Calendar Functional Currency PKR PKR PKR Retained Earnings Account

01.001.1002 01.002.1002 01.003.1002

1.7. Create 3 GL responsibilities by switching responsibility to System Administrator.


Field XX1 XX2 XX3 Responsibility Name

XX1_General Ledger XX2_General Ledger XX3_General Ledger

Application General Ledger General Ledger General Ledger Responsibility Key

XX1_GL XX2_GL XX3_GL

Menu GL_SUPERUSER GL_SUPERUSER GL_SUPERUSER Data Group Standard Standard Standard



Application General Ledger General Ledger General Ledger Request Group GL Concurrent

Program Group GL Concurrent Program Group

GL Concurrent Program Group

Application General Ledger General Ledger General Ledger

1.8. Attach the Responsibility to the user while defining the user or you can link with your

existing user.




1.9. Select the GL set of books name profile option, for linking your all the 3 responsibilities with your set of books.


Check the responsibility box and enter the responsibility created above Profile name = GL set of books name Go to (Button) Find



Link the Set of books and responsibilities as below 1. XX1_General Ledger to XX1_Set of Books 2. XX2_General Ledger to XX2_Set of Books 3. XX3_General Ledger to XX3_Set of Books (for consolidation purpose)

1.10. Change responsibility to XX1_General Ledger



1.11. Open the first period (JUL-06)

General Ledger : Setup > Open/ Close

1.12. Pass journal entries in the open period, Journal entry dated 01-JUL-2006


Line Account Debit Credit Description 10 01-001-2002 25000 20 01-001-3001 10,000 Sales – Training 30 01-001-3005 12,500 Sales – Consulting 40 01-001-3002 2,500 Commission received



1.13. Post the journal entry (Button) Post 1.14. Run a concurrent report named ‘Trial Balance - Detail’ 1.15. Enter the following information in the parameter window.

Page break Segment Company (01 – 01) Currency PKR / INR Period JUL-06 Amount Type YTD



1.16. Switch responsibility to XX2_General Ledger 1.17. Open the first period (JUL-06)


1.18. Pass journal entries in the open period, Journal entry dated 01-JUL-2006


Line Account Debit Credit Description 10 02-001-2002 25000 20 02-001-3001 10,000 Sales – Training 30 02-001-3005 12,500 Sales – Consulting



40 02-001-3002 2,500 Commission received

1.19. Post the journal entry (Button) Post 1.20. Run a concurrent report named ‘Trial Balance – Detail’ 1.21. Enter the following information in the parameter window.

Page break Segment Company (02 – 02) Currency PKR / INR Period JUL-06 Amount Type YTD

1.22. Switch responsibility to XX3_General Ledger (Since we are using this Set of books for

consolidation purpose, do not pass any entry in this book. 1.23. Open the first period (JUL-06)




1.24. Make sure that you are in XX3_General Ledger responsibility, 1.25. Define the consolidation mapping

General Ledger : Consolidation > Workbench > (Button)

1.26. By default system will consider the current Set of books as the parent company set of

books for consolidation.

Parent XX3_Set of books Parent Period JUL-06 Balance Type Actual

1.27. (Button) Find

1.28. Select the (Button) Mapping from the State Controller and enter the following information.

XX1 XX2 Mapping XX1_SOB to XX3_SOB XX2_SOB to XX3_SOB Method Balances Balances Description Consolidates XX1_SOB to XX3_SOB Consolidates XX2_SOB to XX3_SOB Subsidiary XX1_Set of Books XX2_Set of Books Parent XX3_Set of Books XX3_Set of Books Currency PKR / INR PKR / INR

1.29. Make sure that the following options are checked

o Run Journal import o Create Summary Journals



o Audit mode

1.30. Select the (Button) Segment rules 1.31. Define Segment rules by entering the following information for both XX1 and XX2.

Parent Segment

Action Subsidiary Segment

Company Copy Value from Company Cost Center Copy Value from Cost Center Account Copy Values from Account



1.32. Press (Button) Transfer in State Controller for transfer of balances to the parent company

1.33. In the Transfer Consolidation Data window, enter the following:

Mapping XX1_SOB to XX3_SOB XX2_SOB to XX3_SOB Balance Type Actual Actual Usage Standard Standard Method Balances Balances Currency PKR / INR PKR / INR Amount type PTD PTD

1.34. Enter subsidiary and parent set of books

Subsidiary XX1_Set of Books XX2_Set of Books Period JUL-06 JUL-06 Parent XX3_Set of Books XX3_Set of Books Standard Period JUL-06 JUL-06



1.35. Select the (Button) Transfer in the Transfer Consolidation Data window 1.36. Make sure that the following options are checked 1.37. Run Journal import (to produce unposted journal entries in General Ledger for the

consolidation 1.38. Create Summary Journals (This enables the system to summarize balances for identical

accounts. 1.39. Audit mode (You can run special reports, such as Unmapped subsidiary Report and

Disabled Parent after consolidation has been run. 1.40. Two concurrent will be triggered 1.41. For Transfer of balances from subsidiary to parent and 1.42. Journal Import in Consolidation Set of books



2. Post Consolidation Journal Entries 2.1. Open the Consolidation workbench.

General Ledger : Consolidation > Workbench > (Button) Find (Button) State Controller (Button) Review Journal

2.2. In the Parent Period field of the find Consolidations window, enter JUL-06 2.3. Select the (Button) Find. 2.4. In the Consolidation workbench window, your mapping is highlighted. 2.5. Select Review Journal on the State Controller. The Batch window appears. 2.6. Select the (Button) Journals in the Batch window 2.7. Select the (Button) Post to post the consolidation journals.

2.8. Run a concurrent report named ‘Trail Balance – Detail’ 2.9. Enter the following information in the parameter window.

Page break Segment Company (01 – 03) Currency PKR / INR Period JUN-06 Amount Type PTD



3. Run Consolidation Reports

3.1. Open the Consolidation Workbench window.

General Ledger : Consolidation > Workbench 3.2. In the Find Consolidations Processes window, query XX3_set of books and select the

find button. 3.3. In the Consolidation workbench window, place your cursor on your consolidation,

identified by XX1_Set of books to XX3_Set of Books in the Mapping column. 3.4. Select the (Button) Report on the State Controller window. 3.5. Select Standard Report and single request. The Submit Request window appears. 3.6. In the Name Field, Select Consolidation – Audit from the list of values. 3.7. Use XX1_Set of books to XX3_Set of Books, for your parameter. 3.8. Select JUL-06 from the list of values in the Period field. 3.9. Select Standard usage.



3.10. Select the submit button. 3.11. To view your request, open the find request window. 3.12. Select View Output to view your report online.

Consolidation Audit Report for company XX1



Consolidation Audit Report for company XX2



2211 -- JJoouurrnnaall AApppprroovvaall SSeettuupp 1. Journal Approval Setup

1.1. Set of Books 1.1.1. First step is to enable Journal Approval for your SOB,


1.1.2. Enable Journal Approval check box.

1.2. Journal Sources 1.2.1. Open Journal sources and enable Require Journal Approval.

General Ledger : Setup > Journal > Sources

1.2.2. Search source Manual and enable approval.



Note: Carefully select the Source as most of the time users select category here.

1.3. Profiles Setting

1.3.1. The next step is to set Journals: Allow Preparer Approval profile option.

Sys Admin : System > Profile

1.3.2. Enter XX General Ledger responsibility and Journals: Allow Preparer

Approval. 1.3.3. Click Find (button).



1.3.4. Click Find (button).

1.3.5. The 2nd profile option need to enable is Journals: Find Approver Method.

1.3.6. Select value Go Up Management Chain.



1.4. Define Employees

1.4.1. Define two employees in HRMS one will be Manager and other will be Operator

means Manager will be assigned as Supervisor to the Operator.

HRMS : People > Enter and Maintain



Note: I have used two employees default created in the vision while you can create your own employees. 1.4.2. To view the supervisors click Assignment (button) and then click Supervisor

(tab).

1.4.3. Mrs. Abby is the Operator as Mr. Ross is her supervisor.



1.4.4. To view the supervisors click Assignment (button) and then click Supervisor (tab).



1.5. Create Application Users

1.5.1. Create two application users and assign responsibility XX General Ledger.

Sys Admin : Security > User > Define

1.5.2. Enter XX GL MANAGER in user name field, select the employee in the Person field and assign responsibility XX General Ledger.



1.5.3. Save the data. 1.5.4. The next application user need to define is the XX GL OPERATOR. 1.5.5. Assign the employee in the Person field and responsibility.



1.5.6. Save the data.

1.6. Define Limits

1.6.1. To assign Authorization Limits open form,

General Ledger : Setup > Employee > Limits

1.6.2. Select employee (Manager) and enter Authorization Limit amount.



1.7. Enter Journal

1.7.1. Login as XX GL OPERATOR and enter a Journal.

1.7.2. Save the data. 1.7.3. Click Approve (button).

1.7.4. Click OK (button). 1.7.5. Login as XX GL MANAGER and find notifications.

General Ledger: Other > Notification



1.7.6. Click Go (button) and then Subject.

1.7.7. Click Approve (button). 1.7.8. Login as XX GL OPERATOR and find the Journal.



1.7.9. The Status Approval which is now Approved.



GGeenneerraall LLeeddggeerr RReeppoorrttss

UUnniitt -- 33……GGLL



2222 -- FFiinnaanncciiaall SSttaatteemmeenntt GGeenneerraattoorr ––FFSSGG

1. Defining a Row Set

1.1. Open the Rowset window

General Ledger : Reports > Define > Rowset

1.2. Enter a Name and description to the Row Set e.g. XX_Rowset

1.3. (Button) Define Rows 1.4. Enter the following information

Line Line Item Indent Underline 10 Salaries 3 20 Rent 3 30 Traveling 3 100 Total _ (Before): = (After)



1.5. After entering information of line 10 place the cursor in the Line field and press down

arrow to enter next line and repeat same till the last line is not entered.



1.6. After completing the Line number 10 information put the cursor on the line number and press the down arrow from the keyboard. Then (Button) Accounts Assignment and enter the additional information for Line 10 as per the table below. Repeat the above steps for Line No. 10 to 30.

Line Sign Low High Display Summery Activity Set of

Books 10 + 01-

001-4004

01-001-4004

T-T-T Not enabled

Net

20 + 01-001-4002

01-001-4002

T-T-T Not enabled

Net

30 + 01-001-4017

01-001-4017

T-T-T Not enabled

Net

1.7. Put the Cursor in Line No. 100, then (Button) Calculations, and enter the following details.

Sequence Operator Constant Low High 10 + 10 30



1.8. Save your work

2. Defining a Column Set

2.1. Open the Column window

General Ledger : Reports > Define > Column Set

2.2. Enter a Name and description to the Column Set e.g. XX_Column Set

2.3. (Button) Build Column Set 2.4. Enter the following information.



2.5. After providing the 1st column information click on add column button 3rd in the top left tool bar.

2.6. Click (Button) More Column Options to set other setting as shown below,



The above column set information is for displaying the,

a. Current period figure (Sequence 20) b. Prior period (Sequence 10) c. Year to date (Sequence 30) – Figures till the current period.

Be careful in entering the values to the offset. The offset value zero retrieves the figures from the current period, which you are entering while running the report. (Refer next step). The offset value is –1 retrieves the figures from the prior period. If suppose you have entered an offset value –1, and your current period is JUL-06, system will throw an error if, you don’t have any periods prior to JUL-06. 3. Defining a Report

3.1. Open the Define Financial report window.

General Ledger : Reports > Define > Report

3.2. Enter a Name and Title XX_Report Expense 3.3. Optionally enter a Description of this report. 3.4. Enter the XX_Row Set and the XX_Column Set. 3.5. Save your work.



3.6. Select (Button) Run report to open the Run Financial reports window. 3.7. Enter the following information.

Report Period Date Currency XX_Report JUL-06 31-JUL-2006 PKR / INR



3.8. Submit 3.9. View your output. Others > Requests.

Note: Make sure that data is available in the month of JUL-06, if not, your concurrent will finish with an error

Cannot read value for profile option RG_LOGFILE_DETAIL_LEVEL in routine &ROUTINE. Error getting RG_LOGFILE_DETAIL_LEVEL. Set message level to Minimal rgrprt:set_column_widths: Cannot read value for profile option RG_ALLOW_PORTRAIT in routine &ROUTINE. Disallowing Portrait print style.

To resolve this issue I have to remove the column of Prior Period as there is no at the moment.



3.10. After changing the offset values query the report already defined,

General Ledger : Reports > Define > Report 3.11. And run the report and then view in the requests window. This time the report

generation is successful.



Here is the report output,

4. Creating a content set

4.1. Open content set window.

General Ledger : Reports > define > Content set

4.2. Enter your unique name in the Name field e.g. XX_Content Set 4.3. Select sequential in the Type field and enter the following information.

Seq Low High Display Summery 10 -001- -005- N-PE-N No.



Values in the Display field,



5. Define a Row order

5.1. Open Row order window. General Ledger : Reports > Define > Order

5.2. Enter your unique row order in the name field XX_Row order. 5.3. Enter 1 in the Order field and select descending the ranking field and enter the following

information.

Seq Segment Order by Display Width 1 Cost Centre Ranking Value and description 25



5.4. Open the report definition form and assign content set and row order,

General Ledger : Reports > Define > Report



5.5. Save the data. 5.6. To run the report click Run Report (button). 5.7. Enter Report name XX_Report Expense and provide the Period.

5.8. Click Submit (button). 5.9. A request ID will be displayed in the Request ID field. 5.10. Search the Request ID in the requests.



5.11. Click View Output (button) and view the output.



2233 -- FFiinnaanncciiaall RReeppoorrttss 1. Create a Financial Report

1.1. Open the run financial Reports window

General Ledger : Reports > Request > Financial

1.2. Select (Button) Define Ad Hoc report 1.3. In the title enter your report name e.g. XX_Expenses 1.4. Select your row and column set

1.5. Choose OK to save your work 1.6. Enter Period in period field e.g. JUL-06 1.7. Enter PKR / INR in currency field. 1.8. In the scrolling region enter your content set in the content set field.



1.9. Select submit and note your request id. 1.10. Select View output button to view your report online.

2. Copy Report Objects

2.1. To copy report objects,



General Ledger : Reports > Auto copy

2.2. In the component field, select Column Set to copy. 2.3. In the source field, select XX_Column set to copy. 2.4. In the target field enter XX_Column Set Copy for the new report object.

2.5. Select Copy. Oracle General Ledger launches copy process. After the process you can query the modified column set.



AAccccoouunnttss PPaayyaabblleess SSeettuupp

UUnniitt -- 44……AAPP



2244 -- RReessppoonnssiibbiilliittyy && UUsseerr 1. Define Payables Responsibility

1.1. To define Payables responsibility open the Responsibilities screen,


1.2. Enter the following information on the screen,

Responsibility Name XX Payables Application Payables Responsibility Key XX_PAY Description XX Payables Super User Effective Date From Default (Current Date) Data Group Name Standard Data Group Application Payables Menu AP_NAVIGATE_GUI12 Request Group Name All Reports Request Group Application Payables

1.3. Save the data.



2. Define a Payables User 2.1. The next step is to assign the above defined responsibility to a user who will have

access to payables. Here instead of creating a new user we will assign the responsibility to our earlier created user at the time of GL configuration that is XX_USER.

2.2. Open the Users form,


2.3. After searching the XX_USER we will attach the Responsibility XX Payables created above with this user.

Responsibility XX Payables Application Payables Security Group Standard

2.4. Save the data. 2.5. Switch the responsibility to XX Payables responsibility and you will get the following

menu.



Now as we got access to Payables module so now we can start setup of the module.



2255 --LLooccaattiioonn DDeeffiinniittiioonn 1. Define a Location.

1.1. To define location open the Location form,

Payables: Employees > Location

1.2. When you will try to open Location you will receive the following error message.

1.3. To assign HR:User Type switch responsibility to System Administrator and open the System Profile screen,

Sys Admin: Security > Profile > System

1.4. Search Profile HR:User Type of your Application and Responsibility as shown below.



1.5. Save Data and switch your responsibility back to XX Payables and open the location form.

Payables: Employees > Location

Note: Uncheck the Global check box if you want the location to only be available within the default Business Group of your current responsibility. Accept the default if you want the location to be a global location and therefore available to all Business Groups. If you are setting up a global location, the location name must be unique across all Business Groups.

1.6. Enter the required information on the screen, like Name, Description, address Style and

address as shown above.



1.7. When we clicked on Shipping Details tab the Ship-To Location was default to Location

Name we entered in the header of this form.

1.8. Save the data.



2266 -- OOrrggaanniizzaattiioonn 1. Define an Organization.

1.1. Open Organization form to define Organization,

Payables: Setup > Organization 1.2. Link the Location created in the previous step with this organization. Note: We can create organization in any responsibility, but information to be fed in is responsibility specific. E.g., Inventory Org details like Inventory information cannot be fed thru HRMS. 1.3. The following information can be entered by clicking the Others button on the form.

Business Unit Information Business Group Optional Fill in the Business Group info, where the

compulsory flexfield information should be filled in.

HR Information Optional I information to be filled in is also optional GRE/ Legal Entity

Mandatory Fill in the Legal Entity Accounting, Link the Set of Books to be used for this Organization.

Operating Unit Mandatory Fill in the Operating Unit info, Link the Legal entity created earlier, system will automatically link the SOB, since the SOB is liked to the legal entity in the previous step.

Inventory Org Mandatory Fill in the Accounting information, Link the SOB, Legal Entity and Operating unit.

1.4. Enter the three Mandatory Business Units as shown in the following screen. Note: You can enter one by one as I have entered all for demonstration purpose and later will enable one by one to update the required information for each.



1.5. Now we will enable each Organization Classification and then will enter the information

after pressing Others (button). 1.6. Enable the GRE/Legal Entity and enable by clicking check box. On pressing Others

(button) a list will appear so select Legal Entity Accounting.

1.7. Assign Set of Books we defined in our GL setup “XXSOB”.



1.8. Press OK and save the data. 1.9. Enable the 2nd Organization Classification that is Operating Unit and press the Others

(button).

1.10. Fill in the Operating Unit information, Link the Legal entity created earlier, system

will automatically link the SOB, since the SOB is liked to the legal entity in the previous step.



1.11. The next step is to enable the 3rd Organization Classification entry which is Inventory

Organization,

1.12. Enter the Accounting Information after selecting Accounting Information from the

displayed list. 1.13. Select Set of Books, Legal Entity and Operating Unit we already created to link them.



Notes: o It is compulsory to set up an Organization for all responsibilities other than for General

Ledger and Assets o While creating an organization, Business Group and HR Organisation are only optional.

The compulsory units are GRE/Legal Entity, Operating Unit and Inventory Org. o While feeding the Other Information in Inventory Organization, as far as the payables

set up is concerned, only the Accounting information is compulsory.



2277 -- SSOOBB AAssssiiggnnmmeenntt

1. Set of Books Assignment 1.1. Switch to System Administrator responsibility. 1.2. Open the System profile form,


1.3. Find the Profile option GL Set of books Name for Payables Responsibility (Link the SOB

with the Payables responsibility)

1.4. Assign XX_Set of Books as show below,



1.5. Save the data.



2288 -- OOppeerraattiinngg UUnniitt 1. MO: Operating Unit

1.1. Now to link MO: Operating Unit find from the system profile window,

1.2. Under responsibility assign XX Organization as an Operating unit we created above.

1.3. Save the data.



2299 -- CChhoooossee SSOOBB iinn AAPP 1. Choosing Set of Books in Payables

1.1. Log on with the Payables user if you have created else switch responsibility 1.2. Open Choose form to choose set of books,

Payables: Setup > Set of Books > Choose

Note: Once you choose your Set of books, you cannot change/update this information.

1.3. Save the data.



3300 -- PPaayymmeenntt FFoorrmmaatt 1. Define Payment Format

1.1. To define Payment format open the formats form,

Payables: Setup > Payment > Formats

1.2. Enter mandatory information in the form. 1.3. Here for demonstration the name of Format is XX Format you can give your own name.

1.4. Save the information.

Note: This payment format should be linked to the Payment document, when you are creating a Bank. Payment Format can be your Bank Payment Voucher.



3311 -- BBaannkkss 1. Define a Bank

1.1. Open Bank form to define Bank(s),

Payables: Setup > Payment > Banks

Bank Name XX Bank Institution Bank Bank Branch Name XX Branch

1.2. Fill the other Optional information on the form. 1.3. Enter Bank Accounts information by clicking Bank Accounts (Button).

Bank Account Name XX Bank Account Account Use Internal Number 786 Cash GL Account 01.000.2002 Cash Clearing 01.000.2007



Note: By selecting Supplier in the Account Use filed the tabs on the screen will be disabled which are not in use for Supplier selection.

1.4. Save the data. 1.5. Create at least one Payables documents e.g. Click (B) Payable document.



1.6. Provide Additional Information on the 2nd tab. You can assign sequence numbering to

this document as well.

Note(s): o Creation of a bank and a payable document is compulsory, without these, you cannot

process a payment. o Before creating a Bank, we have to create a payment format o Always note that banks can be defined at OU level.



3322 -- PPaayymmeenntt TTeerrmmss 1. Define a Payment terms

1.1. Open Payment Terms form to define Payment terms,

Payables: Setup > Invoice > Payment Terms 1.2. Enter the required information,

Name XX Immediate % Due 100 Days 0786



3333 -- OOppttiioonnss DDeeffiinniittiioonnss

1. Define Financial options 1.1. To enter Financials information open the Financials form,

Payables: Setup > Options > Financials

Note: As we will not configure purchasing so we will not use this option.

2. Define Payables options

2.1. Open Payables form to enter payables related information,

Payables: Setup > Options > Payables

Attention: Carefully consider this option before setting it. Changing your automatic offset setting after creating accounting entries can result in slower Payables Accounting Process performance. Also, under certain circumstances, changing this setting can result in accounting irregularities.

o None. Do not use Automatic Offsets. For your invoice transactions, Payables creates one liability accounting entry, and for your payment transactions, Payables creates one cash type accounting entry.

o Balancing. Payables uses the supplier site's default liability account and overwrites the balancing segment (usually the company code) with the balancing segment from the expense distribution GL Account.

o Account. When creating the offsetting liability account, Payables uses the expense GL Account from the invoice distribution and overwrites the account segment with the default liability account from the supplier site.

2.2. Select Accrual while Set of Books are default as disabled. 2.3. Select Balancing Radio button.



2.4. Keep default values on the following forms for this tutorial else set according to your requirements. The reason to provide these forms here is to share the available options.

2.5. Transfer to GL tab.

2.6. Payment Accounting Tab,



2.7. Currency Tab,

2.8. Supplier Tab,



2.9. Invoice Tab,

Note: If the Allow Online approval check box is not enabled in the Payable Options (T) Invoice, the invoices cannot be approved. We enabled it while invoice creation later for demonstration. 2.10. Matching Tab,



2.11. Interest Tab,

2.12. Enter Payment Priority 1 (high) and 99 (low) in the following Expense Report tab,



2.13. Select Bank Account we defined above XX Bank Account in the following Payment tab.

2.14. Invoice Tax Tab,



2.15. Withholding Tax Tab,

2.16. Tax Defaults and Rules,



2.17. Reports Tab,

2.18. Save the data.



3344 -- OOppeenn PPeerriioodd

1. Open the Payables Accounting Period 1.1. Open the Accounting Period for Payables,

Payables: Accounting > Control Payables Periods



3355 -- SSuupppplliieerrss

1. Supplier Creation 1.1. To create a Supplier open the Supplier Entry form,

Payables: Accounting > Suppliers > Entry

1.2. Enter the following information in the header section,

Supplier Name XX Supplier Alternate Name XX Supplier

1.3. Classification tab,



1.4. Control tab,

1.5. Payment tab,



1.6. Bank Accounts tab,

1.7. EDI (Electronic Data Interchange),



1.8. Invoice Tax Tab,

1.9. Tax Reporting,



1.10. To create a site for the press (button) Sites on the main Supplier form, and enter XX SITE as the site name and enter address.

1.11. Uncheck Purchasing on the General Tab,

1.12. Enter the contacts information on the next Contacts tab.



1.13. Accounting tab,

1.14. Control tab,



1.15. Payment tab,



3366 -- SSeeqquueenncceess 1. Sequences

1.1. Switch responsibility to system administrator,


1.2. Search Sequential Numbering profile for XX Payables responsibility.

1.3. Select Not Used under Responsibility,



PPaayyaabblleess IInnvvooiicceess

UUnniitt -- 55……AAPP



3377 -- IInnvvooiiccee EEnnttrryy 1. Enter Standard Supplier Invoices when there is no PO

1.1. Open the Invoice Batches form,

Payables: Invoices > Entry > Invoice Batches

Type Standard Supplier XX Supplier Site XX Site Invoice Date Current or your invoice date Invoice Num XX1 Invoice Amount 500 Terms XX Immediate

Note: The values are kept default so no change.

1.2. Scroll to the right using horizontal scroll bar and select the XX Immediate as Terms.



1.3. Click (Button) Distributions from the bottom of this form. 1.4. Enter the following information,

Amount 500 Account 01.000.4017 Traveling Expense



1.5. Click OK (button). 1.6. Save the data on the main form. 1.7. Click Actions….1 (button) on the main form to validate and approve the invoice. The

following screen will be displayed.

Note: Our required options are disabled. So we need to enable them.

1.8. Open Payables Options form,

Payables: Setup > Options > Payables 1.9. Select tab Invoice and enable the following options,



1.10. Select Validate and Force Approval on the window appeared after clicking Actions….1 on the main form.



1.11. Invoice Status is now Validated in the following screen.

1.12. Now the next step is to click Actions…1 (button) and select Create Accounting.



1.13. On pressing OK (button) check the Invoice Status Accounted is now Yes.

1.14. To view accounting select,

Menu > View Accounting The following screen will appear showing Debit and Credit.

1.15. To view T Accounts select T Accounts (button) on the above screen.



3388 -- PPoossttiinngg 1. Posting to GL

1.1. To post to GL we need to run a request,

Payables: Other > Requests > Run

1.2. Select Single Request and click OK (button). 1.3. Enter request “Payables Transfer to General Ledger” in the Name field and provide

parameters on the displayed screen,

1.4. View output,



3399 -- IImmppoorrtt

1. Using the Import Form

1.1. Open Import form,

Payables: Journals > Import > Run

1.2. Click the Import (button).

1.3. Confirm the Journal Import by clicking Yes. 1.4. A request will be submitted. 1.5. View the request output and check the third columns status value which is Success.



2. Using Program - Import Journals

2.1. Open the requests submission screen,

Payables: Other > Requests > Run

2.2. In the name field Enter or find in from LOV Program - Import Journals. 2.3. Select the source as Payables on displayed parameterrs form.

2.4. A request will be submitted so view the request status and output.



Note: You will receive the following error if you have set profile option Sequential numbering to always used in General Ledger. Here to resolve this issue I have just disabled this option. See sequence numbering in the GL module. EM17 Sequential numbering is always used and there is no assignment for this set of books and journal entry category.

In the last part error are mentioned with the codes. In the above the error was EM17 and you can check in the errors as shown below.



AAccccoouunnttss RReecceeiivvaabblleess

SSeettuupp

UUnniitt -- 66……AARR



4400 -- SSeettuupp CChheecckk LLiisstt The following is the setup check list to setup Oracle Receivables. The required steps are marks with (x) while other all steps are optional. In this document we will only discuss the required steps.

# Step Required 1 Define Sets of Books x 2 Decide How to Use the Account Generator x 3 Define Transaction Flexfield Structure 4 Define Descriptive Flexfields (System Items and Territory flexfields) 5 Define Organizations x 6 Define Sales Tax Location Flexfield Structure x 7 Define Auto Cash Rule Sets 8 Define Receivables Lookups 9 Define Demand Class Lookups

10 Define Invoice Line Ordering Rules 11 Define Grouping Rules 12 Define Application Rule Sets 13 Define System Options x 14 Define Flexible Address Formats 15 Maintain Countries and Territories 16 Define Payment Terms x 17 Assign Reporting Set of Books 18 Define Accounting Rules x 19 Open or Close Accounting Periods x 20 Define Auto Accounting x 21 Setup Cash Basis Accounting Method 22 Define Transaction Types x 23 Define Transaction Sources x 24 Define Collectors x 25 Define Approval Limits x 26 Define Remittance Banks x 27 Distribution Sets 28 Define Receivables Activities x 29 Define Receipt Programs 30 Define Receipt Classes x 31 Define Payment Methods x



32 Define Receipt Sources x 33 Define Aging Buckets 34 Define Statement Cycles 35 Define Standard Messages 36 Define Dunning Letters 37 Define Dunning Letter Sets 38 Define Territories 39 Define Sales persons x 40 Define System Profile Options x 41 Define Customer Profile Classes x 42 Define Customers x 43 Define Remit - To Addresses 44 Define Customer Relationships 45 Define Lockboxes 46 Define Transmission Formats 47 Define Unit of Measure Classes 48 Define Units of Measure 49 Define Standard Memo Lines 50 Setup Cross Currency Receipts 51 Set Up Tax x 52 Setup Tax Vendor Extension 53 Setup Document Sequences

For convenience the required/optional steps from the above table have been selected and shown in the following table.

# Step 1 Define Sets of Books 2 Decide How to Use the Account Generator 5 Define Organizations 6 Define Sales Tax Location Flexfield Structure 13 Define System Options 16 Define Payment Terms 18 Define Accounting Rules (Optional) 19 Open or Close Accounting Periods 20 Define Auto Accounting 22 Define Transaction Types 23 Define Transaction Sources 24 Define Collectors 25 Define Approval Limits 26 Define Remittance Banks



28 Define Receivables Activities 30 Define Receipt Classes 31 Define Payment Methods 32 Define Receipt Sources 39 Define Sales persons 40 Define System Profile Options 41 Define Customer Profile Classes 42 Define Customers 51 Set Up Tax

Note: Please update the chart of accounts in order to set up AR with all required accounts accordingly.



4411 -- RReessppoonnssiibbiilliittyy && UUsseerr 1. Define Receivables Responsibility

1.4. To define Receivables responsibility open the Responsibilities screen,



Responsibility Name XX Receivables Application Receivables Responsibility Key XX_REC Description XX Receivables Super User Effective Date From Default (Current Date) Data Group Name Standard Data Group Application Receivables Menu AR_NAVIGATE_GUI Request Group Name Receivables All Request Group Application Receivables



2. Define a Receivables User/Assign Responsibility 2.1. The next step is to assign the above defined responsibility to a user who will have

access to Receivables. Here instead of creating a new user we will assign the responsibility to our earlier created user at the time of GL configuration that is XX_USER.



2.3. After searching the XX_USER we will attach the Responsibility XX Receivables created above with this user.

Responsibility XX Receivables Application Receivables Security Group Standard



2.4. Save the data. 2.5. Switch the responsibility to XX Receivables responsibility and you will get the following

menu.



Now as we got access to Receivables module so now we can start setup of Receivables module.



4422 -- SSOOBB AAssssiiggnnmmeenntt 1. Set of Books Assignment

1.1. Switch to System Administrator responsibility. 1.2. Open the System profile form,


1.3. Find the Profile option GL Set of books Name for Payables Responsibility (Link the

SOB with the Payables responsibility)

1.4. Assign XX_Set of Books as show below,



1.5. Save the data.



4433 -- AAccccoouunntt GGeenneerraattoorr Receivables uses the Account Generator to update the balancing segment values during various accounting activities against transactions and receipts. By matching the balancing segments for different accounting activities back to the original transaction or receipt, the Account Generator ensures that Receivables uses the correct balancing segment values during this substitution process. For example, if an invoice’s balancing segment that you assess finance charges for has a value of ’01’ and the balancing segment of your finance charges account is ’02’, when Receivables accrues finance charges for this invoice, the Account Generator automatically changes the balancing segment of the finance charges account to ’01’. The Account Generator in Receivables utilizes Oracle Workflow. You can view and customize Account Generator processes through the Oracle Workflow Builder. To modify the default setup using Oracle Workflow (for example, to use a different balancing segment for either the finance charges or Receivables account).



4444 -- OOppeerraattiinngg UUnniitt 1. MO: Operating Unit

1.1. Open the System profile form,


1.2. Now to link MO: Operating Unit find from the system profile window,

1.3. Under responsibility assign XX Organization as an Operating unit we created above while configuring AP module.



1.4. Save the data.



4455 -- OOrrggaanniizzaattiioonnss You must define at least one organization to use Receivables. This organization lets you use the inventory forms in Receivables if you do not have Oracle Inventory installed. 1. Define Organizations

1.1. Switch to Inventory Responsibility,

Inventory: Setup > Organizations > Organizations

1.2. Add or select Business Group and click (B) Others,

1.3. Enter the required information on the screen displayed as following,



4466 -- LLooccaattiioonn FFlleexxffiieelldd ]

1. Define Sales Tax Location Flexfield Structure 1.1. To define Location Flexfield structure switch to Sys Admin responsibility,

System Administrator: Application > Flexfield > Key > Segments

1.2. We will assign Province.City Location Flexfield,

1.3. The following are two segments in this flexfield structure,



1.4. Assign value sets and also populate them with values as we did while creating Chart of Account.



4477 -- PPrrooffiillee SSeettttiinnggss 1. Set HR:User Type profile option

1.1. Switch to Sys Admin responsibility,


1.2. Enter the following information and click (B) Find,

Applications Receivables Responsibility XX Receivables Profile HR:User Type

1.3. Choose HR User and save the information.

2. Set HR:Security Type profile option 2.1. Switch to Sys Admin responsibility,



Applications Receivables Responsibility XX Receivables



Profile HR: Security Profile

1.4. Choose XX Organization and save the information.

Note: Please note that there is a space “HR: Security Profile“ after “HR:” while there was no space “HR:User Type”, so you can user “HR:%Security Profile“ to avoid such inconvenience. 3. Set HR:Business Group profile option

3.1. Switch to Sys Admin responsibility,



Applications Receivables Responsibility XX Receivables Profile HR:Business Group



3.3. As we have already defined XX Organization as our business group so here we have selected it as a Business Group.

4. List of Profiles

Profile Options not Owned by Receivables The following profile options affect the operation of Receivables, but are not "owned" by Receivables:

1 MO: Operating Unit This profile option controls to which operating unit a particular responsibility corresponds and is used only if you have installed multiple organization support.

2 MO: Top Reporting Level This profile option determines which reporting levels are available for a particular responsibility when reporting across multiple organizations. Available values include Set of Books, Legal Entity, and Operating Unit. The default is Operating Unit.

3 Indicate Attachments This profile option lets you turn off the indication of attachments when querying records in Receivables. Setting this profile option to No can increase system performance.

Profile Option Settings

4 Tax: Allow Ad Hoc Tax Changes This profile option lets you choose whether to update rates and amounts assigned to tax codes in the Transactions window in Receivables, if you defined tax codes in the Tax Codes and Rates window and set Ad Hoc to Yes. The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user. This profile option has no default value; a null value is equivalent to No.

5 Tax: Allow Manual Tax Lines This profile option determines whether users can enter manual tax lines in the Transactions windows in Receivables. You might want to restrict this data entry by setting the profile option to No. The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user. This profile option



has no default value; a null value is equivalent to Yes.

6 Tax: Allow Override of Customer Exemptions

Use this profile option to prevent users from entering unapproved exemptions in Receivables. This profile option controls access to the Tax Handling field in the Lines window when entering transactions. You use this field to indicates how Receivables handles exemptions for each transaction line. You can also use this profile option to control whether you allow sales tax systems to automatically create unapproved sales tax exemptions during invoice entry. The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user. This profile option has no default value; a null value is equivalent to No.

7 Tax: Allow Override of Tax Code This profile option lets you choose whether to override a system-derived tax code during order or invoice entry. If you override a system derived tax code, Receivables will use the rate and amount assigned to the new tax code to determine the tax for the transaction. The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user. This profile option has no default value; a null value is equivalent to No.

8 Tax: Invoice Freight as Revenue If you are using Oracle Order Management, this profile option determines how Order Management imports freight amounts to Receivables when you run the Receivables Interface program. Use this profile if you require freight amounts to be taxed. If this option is Yes, Order Management will create a line item of type ’Line’ on the invoice for the freight amount identified on the Ship Confirm window, so that it can be taxed. When Receivables prints the invoice, this amount will be printed as the last invoice line with the description of ’Freight.’

9 Tax: Inventory Item for Freight Use this profile if you have set ’Tax: Invoice Freight as Revenue’ to Yes (so that freight can be taxed) and you need to control the rate of tax applied to freight. You can do this by defining an inventory item of User Type "Freight" and setting this option to your new inventory item. When Order Management identifies this inventory item, it uses the Tax Codes (or Groups) assigned to it or Item Exceptions to control the applicable tax rates and accounting for the freight service. On the printed invoice, the description of the freight line will be derived from the inventory item that you defined, rather than the default description ’Freight’.

10 Tax Taxware: Service Indicator If the Taxware Sales/Use Tax System is your tax vendor, define this profile option to define your service indicator. Taxware uses the service indicator to identify the taxability in jurisdictions where the taxability differs according to the service indicator. Choose Service, Rental, or Non-service. This profile option has no default value; a null value is equivalent to Non-service. This profile option can be set by the system administrator at the site, application, and responsibility levels but cannot be updated by the user.

11 Tax Taxware: Tax Selection If the Taxware Sales/Use Tax System is your tax vendor, define this profile option to control whether jurisdiction-level jurisdiction codes should be used when calculating taxes. Choose Tax Only to calculate tax based on the ship-to address. Choose Jurisdiction and Tax to calculate tax based on the ship-to, ship-from, point of order acceptance, and point of



order origin information. This profile option has no default value; a null value is equivalent to Jurisdiction and Tax. This profile option can be set by the system administrator at the site, application, and responsibility levels but cannot be updated by the user.

12 Tax Taxware: Tax Type If the Taxware Sales/Use Tax System is your tax vendor, define this profile option to identify the default tax type for transactions that are passed to Taxware from Receivables. Taxware uses the tax type to determine how to calculate tax in jurisdictions in which tax calculations are different depending on the tax type. Choose Sales, Service, or Use. This profile option has no default value; a null value is equivalent to Sales. This profile option can be set by the system administrator at the site, application, and responsibility levels but cannot be updated by the user.

13 Tax Taxware: Use Nexpro This profile option determines whether you use Nexpro, a function of the Taxware Sales/Use Tax System. Choose Yes if Taxware is your tax vendor; otherwise, set this profile option to No. A null value is equivalent to No. This profile option can be set by the system administrator at the site, application, and responsibility levels but cannot be updated by the user.

14 Tax: Use Tax PL/SQL Vendor This profile option determines the tax vendor to use in a multiple organization environment when multiple tax vendors are installed. Choose either Taxware or Vertex. The default value is Null. This profile option can be set by the system administrator at the site, application, responsibility, and user levels.

15 Tax: Use Tax Vendor This profile option lets your system administrator control which users can call an installed third party application for tax calculations. This profile option is required in multiple organization installations in which one set of executables is shared across many different tax compliance requirements. Choose Yes to indicate that a user can call a third party application to calculate tax. A null value for this profile option is equivalent to No. This profile option can be set by the system administrator at the site, application, and responsibility levels but cannot be updated by the user.

16 Tax Vertex: Case Sensitive If Vertex Quantum is your tax vendor, this profile option determines whether tax calculation queries to the Vertex Tax Decision Maker (TDM) are case sensitive. If you do not use Vertex Quantum, Receivables ignores this profile option. This profile option can be set by the system administrator at the site level but cannot be updated by the user.

17 Tax Vertex: Secondary Taxes If Vertex Quantum is your tax vendor, this profile option indicates whether secondary taxes should be returned to Oracle Receivables. This profile option has no default value; a null value is equivalent to Use Secondary Taxes. If you do not use Vertex Quantum, Receivables ignores this profile option. This profile option can be set by the system administrator at the site, application, and responsibility levels but cannot be updated by the user.

18 AR: Allow Overapplication in Lockbox

This profile option controls how AutoLockbox handles receipts when the payment amount is greater than the balance due for a transaction. When a payment exceeds the balance due, AutoLockbox closes the transaction and leaves a negative



balance due for the item if both of the following are true: • AR: Allow Overapplication in Lockbox is set to Yes • the open debit item’s transaction type has Allow Overapplication set to Yes If either of these are not true, AutoLockbox applies only enough to close the transaction and leaves the remaining receipt amount unapplied. This profile option can be set by the system administrator at the site, application, and responsibility levels but cannot be updated by the user.

19 AR: Allow summary table refresh

Set this profile option to Yes if you want to allow the data contained within the transaction summary and open balance tables to be initialized or reset. After the tables are populated, changes that occur to transaction balances are updated in the summary tables via business events. Use this profile option for added security to ensure that the summary tables are refreshed only when necessary. This profile option can be set by the system administrator or user at the application level.

20 AR: Allow Update of Existing Sales Credits

This profile option determines whether a user can update existing sales credits or if additional sales credit records need to be created to maintain an audit trail.

21 AR: Always Default Transaction Balance for Applications

This profile option determines the default amount applied value that displays in the Applications window, whether you enter applications directly or by using the Search and Apply feature. The default value includes discount amounts, where applicable. If you set the profile option to Yes, then the default amount applied is the remaining transaction amount. If you set the profile option to No, or if a null value exists, then the defaulting rule is: 1. If the unapplied receipt amount is greater than or equal to the transaction, then the default amount applied is the remaining transaction amount. 2. If the unapplied receipt amount is less than the remaining transaction amount, then the default amount applied is the unapplied receipt amount. 3. If the unapplied receipt amount is negative, then the default amount applied is the remaining transaction amount. This profile option can be set by the system administrator at the site, application, responsibility, and user levels. The user can also update this profile option.

22 AR: Application GL Date Default This profile option determines how Receivables determines the default GL Date when you apply receipts. Choose one of the following values: • Later of Receipt GL date and Invoice GL date: Choose this value to use either the receipt GL date or the invoice GL date, whichever is later, as the default GL date for your receipt applications. This is the default value. • Later of Receipt GL date, Invoice GL date, and Current date: Choose this value to use the receipt GL date, the invoice GL date, or the current date, whichever is later, as the default GL date for your receipt applications. This profile option can be set by the system administrator at



the site, application, and responsibility levels but cannot be updated by the user.

23 AR: AutoInvoice Gather Statistics

This profile option determines if the AutoInvoice Master program analyzes and gathers information about the interface tables each time AutoInvoice is run. Analyzing tables ties up system resources. If the value for this profile option is set to Yes, or is null, AutoInvoice analyzes the interface tables and gathers statistics. If the value is set to No, AutoInvoice does not analyze the interface tables. This profile option can be set by the system administrator at the site, application, responsibility, and user levels. The user can also update this profile option.

24 AR: Bank Directory Source This profile option is used by iReceivables for bank account transfer payments that make use of the Automated Clearing House (ACH) network. The profile option provides iReceivables with access to the E-Payment routing directory via the Federal Reserve Financial Services web site, a local file downloaded from this web site, or both. iReceivables uses the E-Payment routing directory to derive the name of the bank or financial institution from the routing number that a customer enters to pay an invoice using an ACH bank account transfer. This profile option can be set by the system administrator at the site, application, responsibility, and user levels but cannot be updated by the user.

25 AR: Bank Directory URL This profile option is used by iReceivables to identify the URL in Oracle iReceivables that will host the Federal Reserve Financial Services web site. This profile option is set when the AR: Bank DIrectory Source profile option is set to Web Services or Web Service First then Local. This profile option can be set by the system administrator at the site level but cannot be updated by the user.

26 AR: Bills Receivable Batch Source

This profile option determines the default bills receivable transaction batch source to use for bills receivable transactions. Enter a bills receivable batch source that you previously defined to default to the Bills Receivable window and the Bills Receivable Transaction Batches window. This profile option can be set only at the user level and can be updated by the user.

27 AR: BPA Details Access Enabled This profile option determines the level of information internal users and customers can access online presented by Oracle Bill Presentment Architecture. If set to yes, the user can access the details page of an online bill by clicking an active hyperlink in the Item Description column of the Lines and Tax table to view detail billing information from supplementary data sources. If set to no, no hyperlink is displayed and users cannot access a details page for billing detail. This profile option can be set by the system administrator at the site, application, responsibility, and user level and cannot be updated by the user.

28 AR: BPA Print Output Directory This profile option identifies the output directory for invoice PDF files generated by the invoice batch print program submitted in Oracle Bill Presentment Architecture or Oracle Receivables. It also stores PDF files generated by the Print Preview feature of Interactive Preview when the user selects one or more invoices to print. This profile option can be set by the system administrator at the site, application, repsonsibility, and user level and cannot be updated by the user.



29 AR: Cash - Allow Actions This profile option determines whether you can create adjustments and chargebacks when applying receipts in the Applications window. Your system administrator selects either Yes or No to indicate whether Receivables lets you create item level actions in the Applications window while you apply receipts. Valid item level actions include adjustments to your debit items or the creation of chargebacks for specific debit items. If your system administrator sets this profile option to Yes, when you choose either Chargebacks or Adjustments in the Applications window Receivables displays the Chargebacks or Adjustments window and lets you create chargebacks and adjustments. If your system administrator sets this profile option to No, Receivables disables the Chargebacks and Adjustments buttons in the Applications window. The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

30 AR: Change Customer on Transaction

This profile option determines whether you can update customer names in the Transaction windows. If this option is Yes, you can update the bill-to and ship-to names of customers on your transactions. Note: You cannot update the customer bill-to or ship-to information if the transaction is a chargeback, has activity against it, or has been posted, even if this profile option is set to Yes. The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

31 AR: Commit Between Validations in Lockbox

This profile option determines whether the AutoLockbox program will commit (save) after validating each record in a Lockbox transmission. If you set this profile option to No, AutoLockbox will only commit after validating all of the records in the transmission. This profile option can be set by the system administrator at the site, application, and responsibility levels.

32 AR: Create Bank Charges This profile option determines whether users can create bank charges when entering receipts in Receivables. Other operations that this profile can affect include the following: • QuickCash • PostBatch The value for this option can be set by the system administrator at the site, application, and responsibility levels, but cannot be updated by the user.

33 AR: Credit Hierarchy Type Set this profile option to the relationship type that you are using in Credit Management. This profile option is used for determing the party relationship hierarchy when generating the case folder. This profile option can be set by the system administrator at the site, application, and responsibility levels but cannot be updated by the user.

34 AR: Customer Merge Commit Size

This profile option determines how many site uses are included in a merge set when you run the Customer Merge program from the Standard Request Submission windows. This profile option is not used when you submit the program



from the Customers Merge window. A merge set contains one or more pairs of customer accounts to merge and is created based on these two rules, with the first rule taking precedence: • Site uses for a customer account cannot be split between two merge sets. • The number of site uses in a merge set is as close to the profile option value as possible without violating the first rule. For example, you leave the profile option at the default value of 1000, and you have three groups of customer accounts to merge. Each merge involves 100 addresses with 20 site uses per address, so each of the three merges has 2000 site uses that must belong to the same merge set. With the profile option set to 1000, the Customer Merge program runs three merge sets, each with 2000 site uses. If you set the profile option to 3000, the program runs two merge sets. After processing the first 2000 site uses, the Customer Merge program checks that the profile option is not yet reached and processes another 2000 for a merge set of 4000 total site uses. With the profile option already reached in the first merge set, the program creates another merge set and processes the last 2000 site uses. When you set this profile option, consider the number of site uses of the merge-from customers. If you set the value too low, a small number of records are saved in each merge set. If you set the profile option too high, indexes might not be properly used. In addition, if you set the profile option to less than 1000, 1000 is the value that the program uses.

35 AR: Customer Text Last Successful Run

This profile option stores the last successful run date of the customer text data creation and indexing process. You must run this customer text data creation and indexing process to acquire good search results in the Text tabbed region of the Find/Enter Customers window.

36 AR: Customers - Enter Alternate Fields

This profile option controls whether users can enter information in the Alternate Name field in the Customers and Customer Addresses windows. This field lets you enter a phonetic representation of a customer name. Alternate names are used primarily in Japan to enter and sort customer information using Kana characters. Receivables also uses this information when you choose Customer Name Sort as a parameter when printing certain Receivables reports (for example, the Customer Listing - Detail or Summary report). Refer to the AR: Sort Customer Reports by Alternate Fields profile option in this section.

37 AR: Debug Level for Lockbox / PostBatch

This profile option determines whether AutoLockbox and PostBatch (Post QuickCash) are run in debug mode. Enter one of the following values to indicate how extensive the debugging information saved to the log file will be: • 0 - Save only the most severe messages and errors (default setting). • 1 - Save messages that indicate entering and exiting various functions. • 2 - Save any useful and informative messages. • 3 - Save all other debug messages, including printing values of several important variables.

38 AR: Default Exchange Rate Type

This option determines the default exchange rate to use when converting foreign currency transactions to your functional currency. Valid values are:



• Corporate Exchange Rate - An exchange rate you define to standardize rates for your company. This rate is usually a standard market rate determined by senior financial management for use throughout the organization. • Spot Exchange Rate - An exchange rate you enter to perform a conversion based on the rate on a specific date. • User Specified Rate - An exchange rate you specify when entering a foreign currency transaction. Note: If using the Automatic Receipts and Remittances Creation programs to pay foreign currency transactions, then set this profile option to a value other than User.

39 AR: Default Open Receipts for Application

Use this profile option to indicate whether or not these items should always be selected: • Include Open Receipts box in the Receipt Applications window (Tools menu) • Open Receipts box in the Search and Apply window the default is No. This profile option can be set by the system administrator at the site, application, responsibility, and user levels. The user can also update this profile option.

40 AR: Deposit Offset Account Source

This option indicates which accounting source to use for a deposit’s offset account. Receivables can use either AutoAccounting or the deposit’s transaction type as the accounting source for the offset account.

41 AR: Disable Receivable Activity Balancing Segment Substitution

This profile option lets you disable balancing segment substitution for receivable activities. This profile option does not affect the gain, loss, and rounding accounts that you define at the system options level. The default value is No. If you set this profile option to Yes, then you must define a suspense account in the event that your activities and original transactions do not post to the same balancing segment value. This profile option affects these activities: • Adjustments • Discounts (earned and unearned) • Finance charges • Activity applications, such as receipt write-off activity, short term debt, and claims investigation The value for this option can be set by the system administrator at the site, application, responsibility, and user levels but cannot be updated by the user.

42 AR: Enable SQL Trace Use this profile option to activate SQL Trace, a program that creates a log file of each SQL procedure performed while executing Oracle Receivables functions. If this profile option is enabled and a SQL-related error occurs, Oracle Applications developers and your system administrator can use the log file the program creates to identify the cause. Accept the default setting of No for optimum performance during normal day-to-day processing. Enable this profile option before reproducing and researching SQL errors. Yes, show bind variable name Choose this value to enable SQL Trace and display only the names of bind variable in each SQL statement. Yes, show bind variable value Choose this value to enable SQL Trace and display the values of bind variables in each SQL statement. This option may be more useful as the program shows the actual value used



during statement execution, rather than just the bind variable name. No Disable SQL Trace. This is the default value. This profile option can be set only at the user level and can be updated by the user.

43 AR: Enable Debug Message Output

Use this profile option to help resolve errors that can occur when generating iReceivables pages, such as web pages that appear with missing fields or data that displays incorrectly. This profile option activates a debugging program that inserts comments into your HTML source files to help your system administrator determine the cause of any errors. This profile option can be set only at the user level and can be updated by the user.

44 AR: Factor/Endorse Bills Receivable without Recourse

This profile option determines whether you can create factored remittances or endorsements without recourse. The profile option controls this by allowing users to uncheck the With Recourse box in the Remittances window and the Transaction Batches window. The value for this option can be set by the system administrator at the site, application, responsibility, and user levels but cannot be updated by the user.

45 AR: GL Transfer Balance Test This profile option controls whether the General Ledger Interface program will reject debit and credit balances that are not equal before posting to the general ledger. Available values are: Yes Receivables will reject unbalanced debits and credits before posting to the general ledger. These rejected unbalanced debits and credits will be listed in the Unposted Items Report which runs automatically during the posting program. No Receivables will not reject unbalanced debits and credits before posting to general ledger. The value for this option can be set by the system administrator at the site, application, responsibility, and user levels but cannot be updated by the user.

46 AR: Include Receipts at Risk in Customer Balance

This profile option controls whether Receivables displays items at risk and includes them when calculating customer account balances in the Account Details, Account Overview, and Customer Account windows. Set this option to No if you do not want to view items at risk in these windows or include them when calculating the balance due.

47 AR: Invoices with Unconfirmed Receipts

This profile option lets you choose whether to adjust or credit invoices selected for automatic receipt. You can adjust transactions that have been approved, but not confirmed. The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

48 AR: Item Flexfield Mode This profile option lets you choose the format to use for entering flexfield information for Line Items for commitments in the Transactions and Item Tax Rate Exceptions windows. Available values are: Always Pop a Flexfield Window The item flexfield always pops up as you navigate through the field. Concatenated Segment Entry The item flexfield never pops up as you navigate through the field. Instead, you can type the item flexfield information directly into the field.



No Window for a Single Segment Flexfield The item flexfield will only pop if it has more than one segment enabled. The value you specify for this profile option at the user level takes precedence over the value that is set for this profile option by the system administrator at the site, application, responsibility, or user level.

49 AR: Mask Bank Account Numbers

Use this profile option to control the display of bank account numbers in Receivables windows. If you accept credit cards as payment for open debit items, Receivables displays the credit card number in the Bank Account field of the Customers, Transactions, and Receipts windows. You can limit access to this information by displaying only a portion of the number. No Masking Do not mask any portion of the number. Mask - First Four Digits Visible Show only the first four digits of the number. Display the remaining digits as asterisks (*). Mask - Last Four Digits Visible Show only the last four digits of the number. Display the preceding digits as asterisks (*). This profile option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

50 AR: Maximum Lines per AutoInvoice Worker

This profile option lets you set a maximum number of lines per AutoInvoice worker. The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user. This profile option has no default value.

51 AR: Override Adjustment Activity Account Option

This profile option lets you choose whether you can override the default adjustment account when entering or updating manual adjustments and when updating automatic adjustments. These changes must be made before posting to the general ledger. This profile option pertains only to adjustments whose receivable activity’s GL account source is Activity. The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

52 AR: Receipt Batch Source This is the default receipt source for the Batch field in the Receipts and Receipt Batches windows. Only Receipt sources with a Receipt Source Type of ’Manual’ will be displayed in the list of values. The value that you specify for this profile option at the user level takes precedence over the value that is set for this profile option by the system administrator at the site, application, responsibility, or user level.

53 AR: Require Adjustment Reason Use this profile option to control whether a reason is required when entering manual adjustments. If you set this option to Yes, then Receivables requires a reason whenever a manual adjustment is made. The default value is No. The value you specify for this profile option at the user level takes precedence over the value that is set for this profile option by the system administrator at the site, application, responsibility, or user level.

54 AR: Require Payment Method on Remittance Batch

Use this profile option to control whether the receipt class and payment method are mandatory in the Receipt Remittances window. The default value is No.



The value for this option can be set by the system administrator at the site, application, and responsibility levels, but cannot be updated by the user.

55 AR: Sort Customer Reports by Alternate Fields

This profile option controls whether Receivables will sort information using the value of the Alternate Name field in the Customers window when you run certain reports. To use this option, the AR: Customers - Enter Alternate Fields profile option must also be set to Yes. Reports that can use this option include: the Customer Profiles Report, Receipt History Report, Applied Receipts Register, Unapplied and Unresolved Receipts Register, Automatic Receipts Awaiting Confirmation, Print Statements, Transaction Register, and the Customer Listing Detail and Summary reports.

56 AR: Transaction Batch Source This profile option determines the default invoice source that will appear in the Batch field of the Transaction and Credit Memo windows. Receivables only displays batch sources with a Transaction Source Type of ’Manual’ in the list of values for this option. The value you specify for this profile option at the user level in this window takes precedence over the value set for this profile option by the system administrator at the site, application, responsibility, or user level.

57 AR: Update Due Date This profile option determines whether you can update the due date (payment schedule) of a transaction in the Installments and Account Details windows. Available values are: Yes Receivables lets you update the due date of a debit item to any date that is greater than the transaction date of this item. If you change the due date of your debit item, Receivables does not update the terms of this item. No Receivables prevents you from updating the due dates of debit items. The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

58 AR: Use Invoice Accounting For Credit Memos

This profile option determines whether to assign your credit memo to the same accounts that are assigned to the invoice you are crediting. The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

59 AR: Use Oracle Approvals Management in Credit Memo Workflow

This profile option determines which credit memo workflow to use: either the original workflow without Oracle Approvals Management (AME), or the AME workflow. The value for this option can be set by the system administrator at the site level, but cannot be updated by the user.

60 AR: Use Statement Site & Dunning Site Profiles

Use this profile option to select whether to pick profile amounts for statements and dunning from the customer level or the site level. The default value is No. If you set this profile option to Yes, then: • When you generate statements, Receivables uses the profile amounts defined at the statement site, if one exists. • When you run the Dunning Letter Generate program,



Receivables uses the profile amounts defined at the dunning site, if one exists. The value for this option can be set by the system administrator at the site, application, and responsibility levels, but cannot be viewed by the user.

61 Oracle Exchange Database Link This profile option lets you enter the name of the database link between Oracle Exchange and Receivables when they are on two separate database instances. Set this profile option in Receivables after you create the database link to Exchange. You must set this profile option if you want to integrate your Exchange billing data with Receivables. The value for this option can be set by the system administrator at the site level only, and cannot be updated by the user. This profile option has no default value.

Profile Options in Oracle Trading Community Architecture The following Oracle Trading Community Architecture profile options affect the operation of Oracle Receivables.

63 HZ: Audit Customer Account Merge This profile option causes the creation of a log file when customer accounts are merged. If this option is set to Yes, an audit log file is generated.

64 HZ: Bypass Find/Enter Window This profile option lets you specify if users can bypass the Search Criteria or Find/Enter window and directly enter the Customers-Standard and Customers-Quick windows. If you set this profile option to No, then the user must navigate through the Search Criteria or Find/Enter window each time they want to enter new customers in the Customers-Standard and Customers-Quick windows.

65 HZ: Change Party Name Choose whether to let users update customer names in the Customer windows. The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

66 HZ: Display Accounts for All Operating Units

This profile option determines the default of the View Only Current Operating Unit check box in the Search Criteria window. You can still check or uncheck the check box to override this profile option setting. If you set this profile option to No, the check box is by default checked. When you perform a search in the Search Criteria window, the Search Results window displays only the results for your operating unit. With the Yes default of this profile option, the check box is by default unchecked. All customer accounts are displayed regardless of operating unit. Note: Even if your search results include accounts outside your operating unit, you can only access accounts in your operating unit.

67 HZ: Display D&B Button in Customer Form

This profile option enables the D&B Information button in the Customers-Standard and Customers-Quick windows of Oracle Receivables. Use this profile option only if you enable Dun and Bradstreet integration with Receivables.

68 HZ: Gather Table Stats Use this profile option to determine if the Customer Interface program analyzes the interface tables before processing the records. If the profile option is set to Yes, then Customer Interface gathers statistics for all the interface tables before processing the records.



69 HZ: Internal Party To indicate whether an organization is a competitor, a sales partner, or can be used as a reference, you must first define the party as an internal party using this profile option.

70 HZ: Location Updatable Set this profile option to Yes or No to determine whether the Location field for the merge-to customer in the Customers Merge window can be updated or not.

71 HZ: Log Customer Merge Set this profile option to Yes to reduce the number of debug messages in the Customer Merge log file. You do not completely prevent writing messages to the file. If the profile option is set to No or left blank, then all messages are displayed.

72 HZ: Name/Address Backwards Compatibility

Use this option to control whether existing Oracle Receivables address formatting should instead use TCA address formatting functionality: • Set to Yes to preserve backwards compatibility by continuing to use AR address formatting. • Set to No to use TCA address formatting. This profile option can be set by the system administrator at the site, application, responsibility, and user levels. The user can also update this profile option.

73 HZ: Number of Workers Used by Customer Interface

Use this profile option to define the number of parallel workers that process data at the same time when you run the Customer Interface Master Conc program.

74 HZ: Show Only Active Addresses Enter Yes or No to determine if customer queries should display only active addresses or all addresses. This profile option also determines the default for the Show Only Active Addresses check box in the Customers - Standard window.

75 Dun & Bradstreet Integration with Oracle Receivables

Set these profile options to enable the Dun & Bradstreet integration with Receivables: • HZ: D&B Password • HZ: D&B User Name • HZ: D&B URL • HZ: Web Server Proxy Host Name • HZ: Web Server Proxy Password • HZ: Web Server Proxy Port • HZ: Web Server Proxy User Name

Profile Options in Oracle Order Management Because some Oracle Applications products have overlapping functions, the following Oracle Order Management profile option also affects the operation of Receivables, even if you have not installed Oracle Order Management.

76 OM: Commitment Sequencing This profile option controls whether or not a deposit assigned in Order Management affects the commitment balance in Receivables. • If Yes, then the commitment balance includes reserved amounts. • If No, then Receivables assumes that no amounts were reserved in Order Management.

77 OM: Item Flexfield This profile option indicates the structure of the Item Flexfield (System Items) used by Order Management. This structure should be the same across all applications in the same database. This profile option is visible and updatable at the site level.

Profile Options in Oracle General Ledger



Because some Oracle Applications products have overlapping functions, the following Oracle General Ledger profile option also affects the operation of Receivables, even if you have not installed Oracle General Ledger.

78 Journals: Display Inverse Rate Use this profile option to determine how you enter and display conversion rates in the Oracle Order Management Enter Sales Orders and Returns windows, and the Oracle Receivables Receipts and Applications windows. Yes You can enter and display conversion rates in the functional-to-foreign format; that is, the rate by which you multiply the functional amount to determine the foreign amount. No You can enter and display conversion rates in the foreign-to-functional format; that is, the rate by which you multiply the foreign amount to determine the functional amount. The default value is No. You can set this profile option at the user level. Or, your System Administrator can set this profile option at the site, application, responsibility, or user level. Note: In Receivables, this profile option also affects how the exchange rate appears in the Exchange Rate pop-up window when you choose a Rate Type of either Corporate or Spot.

79 Currency: Allow Direct EMU/Non-EMU User Rates

Use this profile option to control whether a user can derive an exchange rate between an EMU and Non-EMU currency, based on the floating exchange rate between the euro and the Non-EMU currency. The user derives the exchange rate while entering both transactions and period rates. Background: All NCUs have a fixed exchange rate with the euro. Floating rates exist only between NCU and Non-NCU. By setting this profile option to No, a user can enter a transaction involving an NCU and Non-NCU, choose User as the Rate Type in the Exchange Rates window, and enter the current exchange rate between the euro and the Non-NCU. Oracle General Ledger calculates a rate between the NCU and Non NCU for your transaction. Yes You cannot derive an exchange rate between an NCU and Non-NCU. No You can derive an exchange rate between an NCU and Non-NCU. The default value for this profile option is Yes. You can view this profile option at the site, application, and responsibility level. You can set this profile option at the site, application, or responsibility level.

80 Enable Transaction Code Use this profile option to enter transaction codes when entering journal entries. These transaction codes create additional budgetary or proprietary journal entries automatically during posting. You must also enable budgetary control for your set of books. This profile option is also used to enable transaction code functionality in AutoLockbox. AutoLockbox uses transaction codes to manage receivables accounting in a manner that is consistent with federal regulations. This



feature is available only in public sector installations. Yes You can enter a transaction code in windows that allow it in public sector installations of Oracle Payables, Oracle Receivables, Oracle Purchasing, and Oracle General Ledger. No You are unable to create additional account pairs for your journal entries and you will not be able to use transaction codes in AutoLockbox. You cannot view this profile option at the user level. Your System Administrator can set this profile option at the site, application, or responsibility level.

Profile Options in Oracle Application Object Library This section lists each profile option in Oracle Application Object Library, which are available to every Oracle Application. For each profile option, we give a brief overview of how Oracle Application Object Library uses the profile’s setting.

81 Account Generator:Purge Runtime Data

Setting this profile option to Yes ensures that the Oracle Workflow data used to generate accounting flexfield code combinations using the Account Generator is purged after the Account Generator has completed. This profile option should always be set to Yes unless you are debugging the Account Generator; in this case, we recommend that you set it to No temporarily at the user level. Running the Account Generator with this profile option set to No fills up the workflow tables and can slow system performance. Users can see and update this profile option. This profile option is visible and updatable at all levels.

82 Concurrent:Hold Requests This profile option lets you automatically place your concurrent requests on hold when you submit them. The default value is No. The concurrent managers run your requests according to the priority and start time specified for each. Changing this value does not affect requests you have already submitted. A value of Yes means your concurrent requests and reports are automatically placed on hold. To take requests off hold, you: • Navigate to the Concurrent Requests Summary window to select a request • Select the Request Control tabbed region • Uncheck the Hold check box Users can see and update this profile option.

83 Concurrent:Report Access Level

This profile option determines access privileges to report output files and log files generated by a concurrent program. This option can be set to User or Responsibility. Setting the Concurrent:Report Access Level profile option to ’User’ means only the user who submitted a request may: • view the completed report output for that request online • view the diagnostic log file for that request online (System Administrator also has this privilege) • reprint a completed report, if the Concurrent:Save Output profile option is set to Yes (System Administrator also has this privilege) If a user changes responsibilities, the reports and log files available for online review do not change, but are still determined by the user who submitted the concurrent requests. Setting the Concurrent:Report Access Level profile option to ’Responsibility’ means access to reports and diagnostic log files is based on the responsibility the user is currently using. In this case, for any requests submitted from their current responsibility, any



user may: • view the completed report output for a request online • view the diagnostic log file for a request online (System Administrator also has this privilege) • reprint a completed report, if the Concurrent:Save Output profile option is set to Yes (System Administrator also has this privilege) If a user changes responsibilities, the reports and log files available for online review change to match the user’s current responsibility. Users can always see the output and log files from reports they personally submitted, but may also see reports and log files submitted by any user from the current responsibility. Users can see this profile option, but they cannot update it.

84 Concurrent:Report Copies This profile option lets you set the number of output copies that print for each concurrent request. The default value is 1. • Changing this value does not affect requests that you have already submitted. Users can see and update this profile option.

85 Concurrent:Request Priority This displays the default priority number for your concurrent requests. You cannot change your request priority. The priority of your requests is set by your System Administrator. Requests normally run according to start time on a “first-submitted, first-run" basis. Priority overrides request start time. A higher priority request starts before an earlier request. Priorities range from 1 (highest) to 99 (lowest). The standard default value is 50. Users can see this profile option, but they cannot update it.

86 Concurrent:Request Start Time

You can set the date and time that your requests are available to start running: • If the start date and time is at or before the current date and time, requests are available to run immediately. • If you want to start a request in the future, for example, at 3:45 pm on June 12, 1998, you enter 12-JUN-98 15:45:00 as the profile option value. • You must include both a date and a time. • Changing this value does not affect requests that you have already submitted. Users can see and update this profile option.

87 Concurrent:Save Output You can save your request outputs in a standard file format. • The default setting saves request outputs in standard file format. • Some concurrent requests do not generate an output file. • If your request output is saved, you can reprint a request. This is useful when requests complete with an Error status. For example, the request runs successfully, but a printer malfunctions. • Changing this value does not affect requests that you have already submitted. Users can see and update this profile option.

88 Concurrent:Sequential Requests

You can force your requests to run one at a time (sequentially) according to the requests’ start dates and times, or allow them to run concurrently, when their programs are compatible. • Concurrent programs are incompatible if simultaneously accessing the same database tables incorrectly affects the values each program retrieves. • When concurrent programs are defined as incompatible with one another, they cannot run at the same time. “Yes" prevents your requests from running concurrently. Requests run sequentially in the order they are submitted. “No" means your requests can run concurrently when their



concurrent programs are compatible. Changing this value does not affect requests you have already submitted. Users can see and update this profile option.

89 Currency:Mixed Currency Precision

Use Mixed Currency Precision to specify how many spaces are available to the right of the decimal point when displaying numbers representing different currencies. • Normally, currency numbers are right-justified. • Each currency has its own precision value that is the number of digits displayed to the right of a decimal point. For U.S. dollars the precision default is 2, so an example display is 345.70. • Set Mixed Currency Precision to be equal to or greater than the maximum precision value of the currencies you are displaying. For example, if you are reporting on rows displaying U.S. dollars (precision=2), Japanese yen (precision=0), and Bahraini dinar (precision=3), set Mixed Currency Precision=3. Users can see and update this profile option.

90 Currency:Negative Format You can use different formats to identify negative currency. The default identifier is a hyphen ( - ) preceding the currency amount, as in "-xxx". You can also select: Angle brackets < > < xxx > Trailing hyphen - xxx – If you run Oracle Applications in character mode, you can also use: Parentheses ( ) ( xxx ) Square Brackets [ ] [ xxx ] If you use the negative number formats of “(xxx)" or “[xxx]" in the GUI version of Oracle Applications, your negative numbers appear as “<xxx>". Users can see and update this profile option.

91 Currency:Positive Format You can use different formats to identify positive currency values. The default condition is no special identifier. This is the only format available for positive numbers in the GUI version of Oracle Applications. If you use the character mode positive number formats of "+xxx" or "xxx+," your positive numbers appear as "xxx" in the GUI windows. Users can see this profile option.

92 Currency:Thousands Separator

You can separate your currency amounts in thousands by placing a thousands separator, for example, a comma ( , ), every three digits (or 103 power). If your currency amount does not fit within the field window, the thousands separator does not display. Users can see and update this profile option.

93 Default Country This is the default source for the Country field for all address regions and is used by the Flexible Address Formats feature, the Flexible Bank Structures feature, and the Tax Registration Number and Taxpayer ID validation routines. This profile can be set to any valid country listed in the Maintain Countries and Territories window and can be set to a different value for each user. If the Default Country profile option is not defined, Receivables uses the value of the Default Country field in the System Options window as the default when you enter addresses. The Flexible Bank Structure, Tax Registration Number, and Taxpayer ID validation routines are only performed for customers and banks in the home Country. If the current transaction does not have a Country value, the Default Country profile value is used



to determine whether validation is required. If the Default Country profile is not defined, validation will not be performed. Users can see and update this profile option.

94 Flexfields:AutoSkip You can save keystrokes when entering data in your flexfields by automatically skipping to the next segment as soon as you enter a valid value into a segment. • “Yes" means after entering a valid value in a segment you automatically move to the next segment. • “No" means after entering a valid value in a segment you must press [Return] to go to the next segment. Users can see and update this profile option.

95 Flexfields:Shorthand Entry If shorthand flexfield entry is defined for your flexfield, you can use a shorthand alias to automatically fill in values for some or all of the segments in a flexfield. Not Enabled Shorthand Entry is not available for any flexfields for this user, regardless of whether shorthand aliases are defined. New Entries Only Shorthand Entry is available for entering new records in most foreign key windows. It is not available for combinations windows, updating existing records, or entering queries. Query and New Entry Shorthand Entry is available for entering new records or for entering queries. It is not available for updating existing records. All Entries Shorthand Entry is available for entering new records or updating old records. It is not available for entering queries. Always Shorthand Entry is available for inserting, updating, or querying flexfields for which shorthand aliases are defined. Users can see and update this profile option.

96 Flexfields:Show Full Value If an alias defines valid values for all of the segments in a flexfield, and Flexfields: Shorthand Entry is enabled, when you enter the alias the flexfield window does not appear. You can override this by selecting Flexfields: Show Full Value, which displays the full flexfield window with the cursor resting on the last segment. Users can see and update this profile option.

97 Language This profile option displays the name of the language used by your application windows and menus. Only your system manager can change this profile option. Users can see this profile option, but they cannot update it.

98 Maximum Page Length You can set the maximum number of lines per page for your printer. • You should set “Maximum Page Length" to a value appropriate for the paper size your printer uses. • The default value of 58 accommodates A4 type paper in landscape mode. • If your printer uses 8 1/2" by 11" size paper, you can set “Maximum Page Length" to 66. Users can see and update this profile option.

99 Menu Style You can choose between Lotus-style (left-to-right scrolling) or Macintosh-style (pull-down) menus. • Both menus have the same sequence of menu choices for each application function. Users can see and update this profile option.

100 Message:Prompt for Explanation

You can automatically display a pop-up window asking if you want to see a message explanation. By setting this option to:



• "Yes" you see a DecisionPoint window when a message explanation is available. • "No" you do not see a DecisionPoint window when a message explanation is available. You acknowledge messages by pressing any key. Users can see this profile option, but they cannot update it.

101 Message:Shared Application Messages appearing in the message line near the bottom of the screen are typically generated by the application you are running. Occasionally, an application may share another application’s messages. The Message:Shared Application profile option lets you identify another application whose error messages can be referenced. Users can see and update this profile option.

102 Printer You can select the printer that prints your reports. If a printer cannot be selected, contact your System Administrator. Printers must be registered with Oracle Applications. Users can see and update this profile option.

103 QuickPick:AutoReduction You can automatically reduce a list of values to a list containing only values starting with a character(s) you specify, by selecting AutoReduction: "Normal." When you select AutoReduction: "PowerSkip," you can reduce a list of values to only those starting with a character(s) you specify, and your cursor automatically skips to the next differing character. For example, if you had a long list of quarterly reports, two starting with the letter "z" (ZDept CF1 and ZDept CF2), when you type the letter "z" the list of values list is reduced to two values, and the cursor automatically skips to the last character. You then type "1" or "2" to select a report. In the example above, with AutoReduction set to Normal, you must type all the characters if you want to use the AutoReduction feature to select one of the reports. Users can see and update this profile option.

104 QuickPick:AutoSelect After you reduce a list of values to a single choice, AutoSelect automatically enters the value for you. Use QuickPick:AutoReduction to help reduce list of value lists to a single choice. Then with QuickPick:AutoSelect you can, for example: • Specify the first character(s) of the choice you want • If only one value begins with the character(s), AutoSelect automatically selects the correct choice, closes the pop-up window, and enters the value. To enter a QuickPick value when AutoSelect is set to "No", you must press [Return] after selecting the value. Users can see and update this profile option.

105 Sequential Numbering Sequential Numbering assigns numbers to documents that you create in Oracle financial products. For example, when you are in a window that creates invoices, each invoice document can be numbered sequentially. • Sequential numbering provides a method of checking whether documents have been posted or lost. • Not all windows within an application can be selected to support sequential numbering. Sequential Numbering has the following profile option settings: Always Used You may not enter a document if no sequence exists for it. Not Used You may always enter a document. Partially Used You will be warned, but not prevented from entering a document,



when no sequence exists. Only system administrators can change this profile option. Users can see this profile option, but they cannot update it. This profile option is visible and updatable at the site, application, and responsibility levels, as described in the table below. Note: The ability to set the Sequential Numbering profile option at the responsibility level was added for the Multiple Organizations Support feature. We recommend setting this option at either the site or application level unless you are implementing this feature. Level Visible Allow Update Site Yes Yes Application Yes Yes Responsibility Yes Yes User No No The internal name for this profile option is UNIQUE:SEQ_NUMBERS.

106 Sign-On:Notification You can display a message at login that indicates: • If any concurrent requests failed since your last session. • How many times someone tried to log on to Oracle Applications with your user name, but an incorrect password. • When the default printer identified in your user profile is unregistered or not specified. Users can see and update this profile option.



4488 -- PPaayymmeenntt TTeerrmmss 1. Define Payment Terms

1.1. Switch to Receivables responsibility and open the Payment terms form,

Receivables: Setup > Transactions > Payment Terms

1.2. Enter the following information on the displayed form,

Name XX 30 Net Description Due in 30 days. Payment terms can include a discount %

for early payment and you can assign multiple discounts to each payment term line.

Discount Basis Invoice Amount Effective Dates Current Date Installment Options Include tax and freight in first installment Payment Schedule – Seq 1 Relative Amount 100 Due Days 30



Note: Enter discounts by clicking the Discounts button. The following screen will be displayed. Here we are not going to give any discount.



4499 -- AAccccoouunnttiinngg RRuullee 1. Define Accounting Rule

1.1. Open Accounting Rules form,

Receivables: Setup >Transactions >Accounting Rules

1.2. Enter the following information on the displayed form,

Note: We will use this accounting rule while entering Enter Manual Invoice (with Accounting Rule).



5500 -- AAccccoouunnttiinngg PPeerriiooddss

1. Open or Close Accounting Periods 1.1. Open the form Open/Close Periods,

Receivables: Control > Accounting > Open/Close Periods 1.2. Here open the period in which you will make entries so here I have opened OCT06.



5511 -- AAuuttoo AAccccoouunnttiinngg

1. Open or Close Accounting Periods 1.1. Open the form AutoAccounting,

Receivables: Setup > Transactions > AutoAccounting 1.2. Select XX Organization as Operating Unit. 1.3. The following list will appear after clicking the Type field LOV button,

1.4. We will select each type and will provide the required information. 1.5. AutoInvoice Clearing,



1.6. Save the data and then click in Type filed and press down arrow, 1.7. Select Freight,



1.8. Save the data and then click in Type filed and press down arrow. 1.9. Select Receivables,



1.10. Save the data and then click in Type filed and press down arrow. 1.11. Select Revenue,



1.12. Save the data and then click in Type filed and press down arrow. 1.13. Select Tax,



1.14. Save the data and then click in Type filed and press down arrow. 1.15. Select Unbilled Receivable,



1.16. Save the data and then click in Type filed and press down arrow. 1.17. Select Unearned Revenue,



5522 -- TTrraannssaaccttiioonn TTyyppeess Use transaction types to define the accounting for the debit memos, credit memos, on-account credits, charge backs, commitments, invoices, and bills receivable you create in Receivables. Transaction types also determine whether your transaction entries update your customers' balances and whether Receivables posts these transactions to your general ledger. 1. Define Transaction Types

1.1. Open the form Transaction Types,

Receivables: Setup > Transactions > Transaction Types



5533 -- TTrraannssaaccttiioonn SSoouurrcceess Batch sources control the standard transaction type assigned to a transaction and determine whether Receivables automatically numbers your transactions and transaction batches. Active transaction batch sources appear as list of values choices in the Transactions, Transactions Summary, and Credit Transactions windows, and for bills receivable in the Bills Receivable and Bills Receivable Transaction Batches windows. Note: A batch source provides default information, which you can optionally change at the transaction level. You can define two types of transaction batch sources: o Manual: Use manual batch sources with transactions that you enter manually in the

Transactions and Transactions Summary windows, and for bills receivable transactions. Credit memos that are created by the Credit Memo workflow also use manual batch sources.

o Imported: Use imported batch sources to import transactions into Receivables using AutoInvoice.

1. Define Transaction Sources

1.1. Open the form Transaction Types,

Receivables: Setup > Transactions > Sources



5544 -- CCoolllleeccttoorrss 1. Define Collectors

1.1. Open the form Collectors,

Receivables: Setup > Collections > Collectors

1.2. Save the Data.



5555 -- AApppprroovvaall LLiimmiittss 1. Define Approval Limits

1.1. Open the form Approval Limits,

Receivables: Setup > Transactions > Approval Limits



5566 -- RReemmiittttaannccee BBaannkkss 1. Define Remittance Banks


Receivables: Setup > Receipts > Banks

Note: As we have already defined our Bank in Oracle Payables setup so we will skip here.



5577 -- RReecceeiivvaabblleess AAccttiivviittiieess 1. Define Receivables Activities


Receivables: Setup > Receipts > Receivables Activities

Note: Define XX Earned Discount and XX Unearned Discount which will be selected later on Payment methods (Receipt Classes) and then clicking Banks Accounts. See metalink Note:150674.1



5588 -- RReecceeiipptt CCllaasssseess 1. Define Receipt Classes

1.1. Open the form Receipt Classes,

Receivables: Setup > Receipts > Receipt Classes 1.2. The following error appeared,

1.3. Now we will Replicate Seed Data for our Organization.

Note: Read the metalink document number 162065.1 “Adding An Organization and Cannot Open Multiple AR Forms”

fix:



Using the System Administrator responsibility, Run the concurrent program the 'Replicate Seed Data' This will create the seed the data for the new operating unit(org).

1.4. Switch to System Administrator responsibility and submit Replicate Seed Data request and select XX Organization as Operating Unit.

1.5. Submit and view the status of your request.



1.6. Switch to Receivables responsibility and open the form.

Receivables: Setup > Receipts > Receipt Classes



1.7. Save the data.



5599 -- PPaayymmeenntt MMeetthhooddss Receivables uses payment methods to account for your receipt entries and applications. Payment methods also determine a customer’s remittance bank information. You can assign multiple remittance banks to each payment method, but only one bank account can be the primary account for each currency. For each remittance bank branch account assigned to a payment method, you must define all of your receipt accounts. You can then assign your payment methods to your receipt sources to use with your AutoLockbox and manually entered receipts. If you remit receipts in several currencies for a single payment method, then you must enter at least one remittance bank per currency. At least one of these remittance banks must be primary. Note: You define payment methods in the Receipt Classes window. The receipt class you assign to each of your payment methods determines the processing steps that Receivables requires for receipts that you create using this payment method. These steps include whether to require confirmation, remittance, and bank clearance for receipts that you create with a specific receipt class. 1. Define Payment Methods

1.1. Open the form Payment Methods,

Receivables: Setup > Receipts > Receipt Classes



6600 -- RReecceeiipptt SSoouurrcceess 1. Define Receipt Sources

1.1. Open the form Receipt Sources Payment Methods,

Receivables: Setup > Receipts > Receipt Sources

1.2. Save the data and proceed to next step.



6611 -- SSaalleess PPeerrssoonnss 1. Define Salespesons

You set up your salespersons and assign sales territories using the Resource window, with most of the information you enter being on the Receivables tab. Receivables lets you define multiple salespersons to which you can assign sales credits when entering invoices. If AutoAccounting depends on salesperson, Receivables uses the general ledger accounts that you enter here in combination with your AutoAccounting rules to determine the default revenue, freight, and receivable accounts for your invoices. Oracle Receivables uses No Sales Credit as the default in the Salesperson field when you enter transactions if the system option Require Salesperson is set to Yes and no salesperson is defined at the bill-to, ship-to, or customer level. For more detail see metalink Note:205178.1



6622 -- SSyysstteemm OOppttiioonnss 1. Define System Options

1.1. Switch to receivables responsibility. 1.2. To define system options open the System Options form,

Receivables: Setup > System > System Options

1.3. Enter the following information on the form displayed in the Accounting tab,

Operating Unit XX Organization Accounting Method Accrual Name XX_Set of Books Realized Gains Account (Currency Gains) 01.000.3003 Realized Losses Account (Currency Losses) 01.000.4014 Tax Account (Tax Payable) 01.000.1014 Automatic Journal Import Yes Days per Posting Cycle 30

1.4. Click the Tax tab, and enter the following information,



Tax Method Sales Tax Location Flexfield Structure State.Country.City Postal Code Range 00000 – 99999-9999 Address Validation Warning Invoice Printing Itemize With Recap Tax Registration Number 786 Tax Vendor Views Oracle Rounding Options Calculation Level Line Rounding Rule Nearest Reporting Currency PKR Precision 2

1.5. Click on Tax Defaults and Rules tab and select the options as selected on the following

screen,



Note: The Hierarchy value 4 will be assigned to System Options so don’t worry if its values is 1 before saving the information. 1.6. Click on Trans and Customers and enter the information as shown on the following

screen,



1.7. No change we have made on the next two tabs Revenue Policy and Claims,



1.8. Click the last tab Miscellaneous and enter or choose the information as shown on the

following screen,



1.9. On saving the following window will appear,

1.10. Click OK and view the status of concurrent requests,



1.11. Our all five submitted requests completed as Normal so we can proceed.



6633 -- CCuussttoommeerr PPrrooffiillee CCllaasssseess

1. Define Customer Profile Classes

1.1. Open the form Customer Profile Classes,

Receivables: Customer > Profile Classes

1.2. Enter XX Customer Profile Class as Name and provide other information as shown on the following screen.

1.3. Now select the Credit Profile Tab and enter the required information. Here I have

unchecked Credit Check only.



1.4. Next is to select Profile Class Amounts Tab here you have different options so provided

as per requirement.

1.5. The last step is very common that is to save the data.



6644 -- CCuussttoommeerrss Customer entry is to create & maintain Customer information, to ensure that there are no duplicate Customers in the system. For the naming convention, consider the use of UPPER case only. The customer is set-up as one customer with multiple sites.

1. Define Customer

1.1. Open the form Standard,

Receivables: Customers > Standard

Note: View metalink note # 312793.1 “When Entering Customer Form Message About Item Validation Organization Occurs”

The information in this document applies to: Oracle Receivables - Version: 11.5.10 This problem can occur on any platform. FORM:ARXCUDCI - Customers Symptoms NAV Customers /Standard. Then error occurs: 'Please define the item validation organization in the Parameters window in Order Management.' Order Management is not used and not installed. Cause Item validation organization not set. Solution To implement the solution, please execute the following steps: The Item Validation Organization must be set up in Order Management for Release 11i. Patch 1431084 is available to make the system parameters functionality available to shared install customers for OM. This patch is for shared install customers (only those who do not have Order Management installed). This patch provides the form function but you will need to create a menu



manually and attach this form function to your menu in order to navigate to System Parameters form. To attach the form to the Receivables Responsibility:: As System administrator responsibility: Menu: Security->Responsibility->Define Query on responsibility (example: Receivables Manager) look for the Menu: AR_NAVIGATE_GUI Menu: Application->Menu Query up Menu: AR_NAVIGATE_GUI In the details , add a row Seq: Input the next sequential number Navigator Prompt: OM Parameters Submenu: ONT_SETUP Function: Setup OM Parameters Description: Setup OM Parameters Save. Then when you switch to Receivables Manger responsibility you can Navigate: OM Parameters to set up your Item Validation Organization The following profile options are no longer used: OE: Item Validation Organization OM: Item Validation Organization

1.2. Now we will perform the steps mentioned in the metalink note shown above. 1.3. Switch to System Administrator responsibility.

System Administrator: Security > Responsibility > Define



1.4. Note the Menu which is AR_NAVIGATE_GUI. 1.5. Now open the Menu form,

System Administrator: Application > Menu

1.6. Query menu AR_NAVIGATE_GUI and Add a new record and enter the following

information.

Seq (Input the next sequential number) 54 Navigator Prompt OM Parameters Submenu ONT_SETUP Function Setup OM Parameters Description Setup OM Parameters



1.7. Save the data. 1.8. Now switch to Receivables responsibility and you will find OM Parameters menu.



1.9. Enter following information on OM System Parameters form,

Operating Unit XX Organization Show All Yes Item Validation Organization XX Organization



Note: If Inventory Organization is not assigned to XX Organization then it will not appear in Item Validation Organization. So you will have to perform the following steps else skip these.

1.10. Open the Organization form,

Receivables: Setup > System > Organizations > Organizations

1.11. Query the XX Organization and select Inventory Organization.



1.12. Make sure that Inventory Organization is enabled and then click Others button. Select Inventory Information from the displayed Additioinal Organization Information.

1.13. Provide the required information on Inventory Parameters and Costing Information tabs

and save the information.



1.14. Now we will try once again to define customer,

Receivables: Customers > Standard



1.15. Click the New (button) to create a new customer.

1.16. Enter XX Customer and click the Blue box in the Address block to enter Address. Note: As we had assigned default created Location Flexfield so information of all Counties and cities is not available so in such case you need to create another value set and assign it to the Location Flexfield.



1.17. Enter required information on the Header of Customer Addresses screen as shown

below. 1.18. Click the first tab Business Purposes and select Ship To in the Usage field. After

providing information in the Usage field and then click the Open button.

1.19. Next is to provide required information on other tabs.



1.20. Enter Contacts information on the Contacts tab.



1.21. On the Business Purposes tab create a new record to enter Bill To location.

1.22. On clicking the Open button the following dialog will appear so click on Yes.

1.23. Provide the required information on Profile Transaction tab.



Note: The fields under these regions actually get defaulted when you attach the Profile Class to the customer. If you want to change these fields for this customer address you are allowed to do so.



6655 -- TTaaxx CCooddeess && RRaatteess 1. Define Tax Codes & Rates

1.1. Open the form Codes,

Receivables: Setup > Tax > Codes

1.2. Apply controls on Control tab.



1.3. Click Tax Accounting and provide the required information.



6666 -- SSeett UUpp TTaaxx

Earlier we set up Receivables system options and reviewed the implementing sales tax, VAT, or Canadian tax essay. Set up the remaining features of Receivables tax by defining tax-specific profile options, tax codes and rates, tax Lookups, tax exceptions and exemptions, tax authorities, and tax groups.



RReecceeiivvaabblleess TTrraannssaaccttiioonnss

UUnniitt -- 77……AARR



6677 -- MMaannuuaall IInnvvooiiccee

Transaction Source: A transaction source defines where invoicing activity originates. For example, a manual transaction source means that transactions were manually entered. An imported transaction source means that transactions were automatically entered from a file or Sales Order or another accounting system using Auto-Invoice.

Transaction Class: Various classes of transactions are briefed hereunder-

a) Invoice is a document that you create in Receivables are the amounts owed for the purchases of goods or services.

b) Deposit is a type of commitment whereby a customer agrees to deposit or prepay a sum of money for the future purchase of goods and services.

c) Guarantee is a contractual obligation to purchase a specified amount of goods or services over a predefined period of time

d) Debit memo is for the products or services that were not included on the original invoice

e) Credit memo is a document that partially or fully reverses an original invoice. You can create credit memos in the Receivables Credit Transactions window or with Auto-invoice.

f) Chargeback means to adjust the remaining balance of an existing debit item to zero and create a new debit item to bill customer for unpaid balance of original invoice.

Transaction Types: It means to categorise various transaction to define the accounting for the debit memos, credit memos, on-account credits, charge-backs, commitments, invoices, and bills receivable you create in Receivables. It also determines whether your transaction entries update your customers' balances and whether Receivables posts these transactions to your general ledger. These are displayed as list of values in the appropriate windows. 1. Enter Manual Invoice

1.1. To enter invoice open the form Transactions,

Receivables: Transactions > Transactions

1.2. Enter the following information,

Source XX Invoices Number 1001 Class Invoice Type XX Invoice Date Default Date GL Date Default Date Currency PKR Bill To XX Customer



1.3. Enter Transaction Information in Transaction Descriptive Flexfield,

1.4. Click on More tab and select Remit To Address.



1.5. Enter required information on the Notes tab.

Note: Due date of the Invoice is calculated from the Date of the Invoice and not from the GL date.

1.6. Click Line Items. This will automatically save the transaction and system will give you the Manual Invoice number and the document sequence number.



1.7. Select the Description and the Units of Measurement (UOM) from the LOV and enter Quantity and Unit Price. The Amount will be calculated automatically

1.8. Save your work.

1.9. Click Distributions if you want to check/change the accounting combinations defaulted from the Transaction Type selected.

1.10. An auto entry will be created as shown below.



Note: Total % must be equal to 100.

1.11. Click the Complete button after verifying/changing the details of the transaction.

Note: You can see the Complete Checkbox Ticked now. GL Transfer / Receipts are possible after a transaction is complete.



2. Enter Manual Invoice (with Accounting Rule)

Invoicing rules let you determine when to recognize your receivable for invoices that span more than one accounting period. You can assign invoicing rules to invoices that you manually enter.

Receivables provides the following invoicing rules:

o Bill in Advance: Use this rule to recognize your receivable immediately.

o Bill in Arrears: Use this rule to recognize the receivable at the end of the revenue recognition schedule.

Once rules have been associated with an invoice, the system creates the revenue distributions for the invoice when you run the Revenue Recognition program for the period in which the rules fall.

2.1. To enter invoice open the form Transactions,


2.2. Choose an Invoicing Rule of In Advance or In Arrears. Note: Once you save this invoice, you cannot update this field, even if no value has been entered.

Attention: You need to enter an invoicing rule if you want to assign an accounting rule to line items or if you want Receivables to enter a default rule based on the item or memo line that you enter (see next step).



2.3. Choose Line Items, select Main tab and enter the required information.

2.4. Select Rules Tab, then select the Accounting Rule.

2.5. Enter an Accounting rule, duration, and the First Date to start recognizing revenue for this invoice line.

2.6. Save your work. Note:

• Receivables saves your invoice information when you choose the Line Items button.



• If you enter an accounting rule of variable duration, enter the number of general ledger periods over which you want to distribute revenue for this invoice line in the Duration field. If you enter an accounting rule of fixed duration, Receivables displays the default Duration for this rule.

• The Revenue Recognition program uses the account sets to determine your revenue accounts. You must run the Revenue Recognition program to create your revenue accounts and generate the actual distribution lines.



6688 -- MMeemmooss ((DDeebbiitt && CCrreeddiitt)) 1. Enter Credit Memo

Credit Memo is a document that partially or fully reverses an original invoice. You can create credit memos in the Receivables Credit Transactions window or with Auto-invoice.

1.1. To enter credit memo open the form Transactions,


1.2. Select class as Credit Memo and Type as the concerned Credit memo type.

1.3. Click Line Items button. 1.4. Select the Description and the Units of Measurement (UOM) from the LOV and enter

Quantity and Unit Price. The Amount will be calculated automatically. Attention: Be sure to type in Negative Amount for the Unit Price.



1.5. Credit memos that are completed need to be applied against open invoices. Following are the steps to apply Credit memos to invoices.

1.6. Query completed Credit memos by going to Actions in the toolbar menu and click

Applications. 1.7. Enter the Transaction number of the Invoice from the LOV and the amount of the Credit

Memo to be applied

1.8. Save your work and see the Saved check box will be checked.



2. Enter Debit Memo

Debit Memo is for the products or services that were not included on the original invoice. 2.1. To enter debit memo open the form Transactions,


2.2. The steps to enter a Debit Memo are exactly the same except you select Debit Memo as the Class and Type on the Transactions Screen.

2.3. All other steps are exactly the same that of an invoice.



6699 -- DDeeppoossiitt//AAddvvaannccee 1. Enter Deposit/Advance

1.1. To enter Deposit/Advance open the form Transactions,


1.2. Enter the required information of the Deposit/Advance. 1.3. Select Source, Class and the type of the Deposit/Advance from the LOV. 1.4. Provide the information in the Bill To fields.

1.5. Click Commitment tabbed region. Enter effective dates for this Deposit/Advance or leave the end date blank for indefinite period.



1.6. Enter the amount 5,000.00 of the Deposit/Advance and select Description from the LOV. 1.7. Click Distributions if you want to check/change the accounting combinations defaulted

from the Transaction Type



7700 -- RReecceeiipptt RReeccoorrddiinngg 1. Record Receipt

1.1. To enter Receipt open the form Receipts,

Receivables: Receipts > Receipts

1.2. Select from the LOV the Payment Method, Enter or Select the Transaction Number (if known) from the LOV to which this Receipt has to be applied or select Customer Name or Number and the Location from the LOV.

1.3. Enter any extra information in Reference or Comments field.

Payment Method XX Payment Method Receipt Number 786 Receipt Amounts PKR - 500 Receipt Type Standard Date Transaction Date GL Date GL Date

1.4. Select Trans Number in the Identify By tabbed region and the Customer will be automatically displayed.



1.5. Click Remittance tabbed region,

Remittance Bank Name XX Bank Branch XX Branch Account 786

Note: Enter the correct Deposit and Maturity Date if this is for a PDC (Post Dated Check) check, enter here the date of the check. 1.6. Save your work.

2. Application of Receipt If you want to leave the Receipt as Unapplied don’t do anything and exit. 2.1. To apply this receipt to any available invoice for the customer, click on the Apply

Button and save the data. The Saved check box will be selected on saving record.

2.2. For adjustments click the Adjustments button. 2.3. After saving the application, go to Tools and Click on the View Accounting to review the

accounting entries for the receipt on the main screen.

3. View Unapplied Receipt(s)

3.1. To view/review the receipts which are UNAPPLIED, you have to submit Unapplied Receipts Register Request and review.



7711 -- RReecceeiipptt RReevveerrssaall 1. Record Receipt

1.1. To enter Receipt open the form Receipts,

Receivables: Receipts > Receipts

1.2. Query the Receipt you want to reverse.

1.3. Click Reverse… 1 button 1.4. Enter the Reversal and GL Date of the Receipt to be reversed. 1.5. Select the Category and the Reason for Reversal from the LOV and enter the comments

if any.



1.6. Click Reverse button, it will automatically save your transaction. 1.7. Check the Status which is now Reversed.

1.8. Go to Tools and click on the View Accounting to see the accounting effect.



7722 -- RReemmiittttaannccee Remittance is a facility available within Oracle Receivables for you to deposit the receipts you entered to banks. Depending on the set up done for the payment methods, remittances are to be done. Usually all the post dated checks will have to be remitted to banks in order to have the accounting done. Remittance is a separate activity through which checks which are receipted will be deposited to bank. 1. Remitting Receipt

1.1. To enter Remittance open the form Remittances,

Receivables: Receipts > Remittances

1.2. Enter the Batch and GL Dates. 1.3. Select the appropriate Currency, Remittance Method from the LOV. 1.4. Select the appropriate Bank, Branch and Account Number from the LOV.

1.5. Click Manual Create.



1.6. In the Maintain Remittance Receipts Batch window Press Ctrl + F11(function). 1.7. Check the Select Box on the left hand side of the receipts which you want to remit to

bank.

Note: Change the Remittance Bank of the receipt by going into Remittance Bank tabbed region if the receipt is being remitted to a bank other than the one mentioned against the receipt.

1.8. Click Approve button and Submit the Request for Approving the Batch by clicking yes.

Note: You can run Receipts Awaiting Remittance Report to review the receipts which need to be remitted.



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7733 -- RReessppoonnssiibbiilliittyy && UUsseerr 1. Define Cash Management Responsibility

1.1. To define Cash Management responsibility open the Responsibilities screen,



Responsibility Name XX Cash Management Application Cash Management Responsibility Key XX_CM Description XX Cash Management Super User Effective Date From Default (Current Date) Data Group Name Standard Data Group Application Cash Management Menu CE_SUPERUSER Request Group Name All Reports Request Group Application Cash Management

1.3. Save the data.



2. Define a Cash Management User 2.1. The next step is to assign the above defined responsibility to a user who will have

access to Cash Management. Here instead of creating a new user we will assign the responsibility to our earlier created user at the time of GL configuration that is XX_USER.



2.3. After searching the XX_USER we will attach the Responsibility XX Cash Management created above with this user.

Responsibility XX Cash Management Application Cash Management Security Group Standard

2.4. Save the data. 2.5. Switch the responsibility to XX Cash Management responsibility and you will get the

following menu.



Now as we got access to Cash Management module so now we can start setup of the module.



7744 -- PPrrooffiillee SSeettttiinnggss

1. Assign XX Organization

1.1. Switch to System Admin responsibility,


1.2. Enter XX Cash Management as responsibility and in Profile enter MO: Operating Unit and click Find (button).

1.3. Under Responsibility select XX Organization as show in the following figure.



7755 -- SSyysstteemm PPaarraammeetteerrss 1. Define System Parameters

1.1. To define System parameters screen,

Cash Management: Setup > System > System Parameters

1.2. Enter the following information,

Set of Books XX_Set of Books Begin Date 01-JUL-2006 Show Cleared Transactions True Add Lines to Automatic Statements True Use Reconciliation Open Interface True Main Main Float Handling Ignore Matching Order Payables Transaction Receivables Transaction Archive/Purge - Purge True Archive True Lines per Commit 1 Tolerances Amount 5 Percent 1



1.3. Click on AutoReconciliation tab and enter the following information,

AutoReconciliation Tolerance Differences – AP Errors Foreign Gain/Loss Foreign Currency Bank – Exchange Rate Type Corporate Exchange Rate Date Statement Line Date



1.4. Click on Open Interface tab and enter the following information,

Open Interface Open Interface Status Code – Float Status Available Clear Status Cleared Open Interface Matching Criteria – Transaction Number True

1.5. Save data.



7766 -- BBaannkk SSttaatteemmeennttss 1. Enter Bank Statements

1.1. To enter banks statement in Cash Management open Bank Statements and

Reconciliation window,

Cash Management: Bank Statements > Bank Statements and Reconciliation

1.2. Select the Bank Account Number from the LOV and click Find for adding lines to an existing Bank Statement or click New without selecting Bank Account Number for entering new bank statement.



1.3. If you are entering a new Bank Statement select the Account Number from the LOV for which you are entering the Bank Statement and enter the correct Date, GL Date (these dates have to be the date of the statement) and the Statement Number for this bank statement. OR If you are adding lines to an existing Bank Statement enter the correct Date and GL Date (these dates have to be the date of the statement) for this bank statement.

1.4. Enter the opening amount in the Control Totals only if you are entering a new Bank Statement.

1.5. Enter the total Receipts & Payments amount and corresponding number of lines for the Bank Statement in the Control Totals.

1.6. Check the complete check box once the bank statement is correctly reconciled and you want to indicate that it is complete and to prevent any changes to it.

1.7. Enter Bank Statement Lines. 1.8. Click Lines when you are in the Bank Statement window.



1.9. In the Find Lines window click New to open the Bank Statement Lines window

1.10. In the Amounts tabbed region enter the Line Number, select the type of the Bank Statement Line from the LOV, and enter the correct code, transaction reference number, transaction date and amount.

1.11. Save your work



7777 -- RReeccoonncciilliiaattiioonn 1. Manually Reconcile Bank Statement Lines

1.1. To find Available Transactions for Reconciliation Open the Enter Bank Statement Lines

window.


1.2. Select the Bank Account Number and the Statement Number from the LOV and click Find.

Note: By default Complete field will not be available on the screen so to show Menu > Folder > Show Field (Complete).

1.3. Open the Bank Statement window by clicking Review. 1.4. Find the un-reconciled Bank Statement Lines by clicking Lines and selecting Status as

un-reconciled and then click Find.



1.5. Put the cursor on the Bank Statement Line you want to reconcile and click Available.



1.6. In the Find Transactions window select the transaction type which you want to reconcile.

1.7. Depending on the type of Bank Statement Line you are reconciling select the Receipt/Payment number, date, amount, Customer/Supplier Name/Number, Receipt Class, Payment Method, Deposit Date, Period Name, Journal Entry Name and Document Number. Alternatively you can clear all the parameters for a wider scope of search.

1.8. All the transactions available for reconciliation as per your search parameters will appear in the Available Transactions window.

1.9. To reconcile the Bank Statement Line to the Available Transaction click the check box on the left of the transaction line and click the Reconcile button.



1.10. Save your work



2. Auto Reconciliation 2.1. To Submitting Auto Reconciliation Program find Unreconciled Bank Statement Open the

Enter Bank Statement Lines window.


2.2. Select the Bank Account Number and the Statement Number from the LOV and click Find.

2.3. Now to submit Auto Reconciliation Program click Tools on the toolbar and select AutoReconciliation .. 1.



2.4. Select the correct GL Date from the LOV. 2.5. Click Submit…1 and submit the request. 2.6. Review the AutoReconciliation Execution Report.



7788 -- CCaasshh FFoorreeccaassttiinngg 1. Define Cash Forecast Information

1.1. To execute or define Cash Forecasting template open the Forecasts form,

Cash Management: Cash Forecasting > Forecasts

1.2. Enter Forecast Name, Template Name and Forecast By to find an already defined template for execution.

1.3. To create new template click on the tab, Forecast Templates and then click Create Template (button).



1.4. To create new template click on the tab, Forecast Templates. 1.5. On the displayed screen enter the following information.

Template Name XX_Forecast_Template Description XX forecast template demo. Forecast By GL Periods Overdue Transactions Exclude

1.6. Select from the LOV the type of forecast period & whether to include or exclude overdue transactions for Cash Forecast.

Note: If Cash Forecast includes overdue transactions enter the cut-off period.

1.7. Click Next (button).

1.8. Select Supplier Invoices from the Add Row of Source Type drop down and click Go

(button).



1.9. Click Next (button).



1.10. Click Next (button) to define columns.

1.11. Click Finish (button).



1.12. Click Template Name XX_Forecast_Template to view the definition information.

Note: Header, Rows and Columns can be updated later.

1.13. To run the forecast Click run forecast icon or click Forecasts tab.



1.14. Provide the required information on the displayed screen.

1.15. Click Submit (button).



1.16. To view forecast output click View Forecasts (icon) and then click Forecast Name.



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7799 -- RReessppoonnssiibbiilliittyy && UUsseerr 1. Define Fixed Assets Responsibility

1.1. To define Fixed Assets responsibility open the Responsibilities screen,



Responsibility Name XX Fixed Assets Application Assets Responsibility Key XX_FA Description XX Fixed Assets Super User Effective Date From Default (Current Date) Data Group Name Standard Data Group Application Assets Menu FA_MAIN Request Group Name All Reports Request Group Application Assets



1.3. Save the data.

2. Define a Fixed Assets User 2.1. The next step is to assign the above defined responsibility to a user who will have

access to Fixed Assets. Here instead of creating a new user we will assign the responsibility to our earlier created user at the time of GL configuration that is XX_USER.



2.3. After searching the XX_USER we will attach the Responsibility XX Fixed Assets created above with this user.

Responsibility XX Fixed Assets Application Assets Security Group Standard



2.4. Save the data. 2.5. Switch the responsibility to XX Cash Management responsibility and you will get the

following menu.



Now as we got access to Fixed Assets module so now we can start setup of the module.



8800 -- LLooccaattiioonn FFlleexxffiieelldd 1. Populate Location Flexfield

1.1. There are following 4 segments in the Location Flexfield.

1.2. Add values for the existing Location Flexfield Segments,

Fixed Assets : Setup > Financials > Flexfields > Key > Values

1.3. Enter the following information on the find window,

Application Assets Title Location Flexfield Structure Vision Ops Location Flexfield Segment Country



1.4. On saving a request will be created to compile the Flexfield. 1.5. Now to enter city enter the following information on the find window,

Application Assets Title Location Flexfield



Structure Vision Ops Location Flexfield Segment City

1.6. Save the city data and enter the following information on the find window,

Application Assets Title Location Flexfield Structure Vision Ops Location Flexfield Segment Building

1.7. Click Find (button). 1.8. Enter the value and description XX_BUILDING.



1.9. On saving a request will be created to compile the Flexfield.

2. Create Location Key Flexfield Combinations 1.1. Open the Locations form,

Fixed Assets : Setup > Asset System > Locations

1.2. Invoke list of values (CTRL + L) for location field and enter the following data,

Country PAKISTAN State NONE City ISLAMABAD Building XX_BUILDING



1.3. Click OK (button).

1.4. Save the data.

3. Add Quickcode Values 1.5. Open the Quickcodes form,

Fixed Assets : Setup > Asset System > Quickcodes

1.6. Place the Quickcodes form in query mode by using F11 key. 1.7. Enter Asset ASSET DESCRIPTION in the type field.



1.8. Execute query by using CTRL+F11 key combinations. 1.9. Click in the Value field and then choose the new icon from toolbar menu. 1.10. Enter the two new asset descriptions as follows.

Value Descriptions XX PLANT MACHINE XX Plant Machine for demo. XX Toyota Car XX Toyota Car for demo.



1.11. Save the data. 4. Prorate Conventions

1.12. Open the Prorate Conventions form,

Fixed Assets : Setup > Asset System > Prorate Conventions



8811 -- FFiissccaall YYeeaarr && AAsssseettss CCaalleennddaarr

1. Define Fiscal Year

1.1. To define Fiscal Year(s) open the Fiscal Years form,

Fixed Assets : Setup > Asset systems > Fiscal Years

1.2. Enter the information on the form,

1.3. Save Your Work.

Note: You will have to define all the Fiscal Years since the start of company and one future. The following error will appear while running depreciation,

The SQL statement being executed at the time of the error was: and was executed from the file . APP-OFA-47131: Error: Unable to get current fiscal year Cause: Current or next fiscal year is undefined. Action: On the Fiscal Years form define the current and next fiscal year calendars.



2. Define Assets Calendar

1.4. Add values for the existing Location Flexfield Segments,

Fixed Assets : Setup > Asset systems > Calendars 1.5. Enter values for each field as Follows.

Calendar XX Assets Cal Descriptions XX Fixed Assets Calendar Period Suffix Calendar (option button) Fiscal Year XX Fiscal Year (Choose from list of

vales) Periods per year 12



1.6. After entering 1st period when you will move to 2nd line From Date and To Date will

appear automatically so you just have to enter month in the Period Name field like JUN and -06 will be automatically appended.

1.7. Continue for all periods through period 12.



1.8. Save Your Work.



8822 -- AAsssseettss BBooookk 1. Define Assets Book

1.1. Open the Book Controls form to define Assets Book,

Fixed Assets : Setup > Asset system > Book controls 1.2. Enter values for each field as follows.

Name XX ASSETS BOOK Class Corporate Description XX ASSETS BOOK FOR DEMO. GL Set of Books XXSOB Allow GL Posting Yes (checked) Depreciation Calendar XX Assets Cal Prorate Calendar XX Assets Cal Current Period JAN-07 Divide Depreciation Evenly Depreciate if retired in the first year Yes (checked) Last Run Date Use System Default



1.3. Click Accounting Rules (tab). 1.4. Enter the Following data in the accounting Rules Region,

Allow Amortized Changes Yes Allow Mass Changes Yes Allow Revaluations Checked

Note: Do not check any Tax rules or allow Mass copy checkboxes.

1.5. Enter Natural Accounting Region Information

Retirement Accounts Gain Loss Clearing Proceeds of Sale 4030 4031 2008 Cost of Removal 4032 4033 1010 Net Book Value Retired 4025 4026 Reval Reserve Retired 4025 4026 Intercompany Receivables 2009 Intercompany Payables 1011 Deferred Depreciation Reserve 1012



Deferred Depreciation Expense 4027 Depreciation Adjustment 2010 Account Generator Defaults 01.000.9999

1.6. Click Journal Categories (tab) and enter the following Information,

Field Value Journal Source Assets Additions Additions CIP Addition CIP Addition Adjustments Adjustments CIP Adjustments CIP Adjustment Retirements Retirements CIP Retirements CIP Retirement Reclass Reclass CIP Reclass CIP Reclassification Transfers Transfers CIP Transfers CIP Transfer Revaluation Revaluation Depreciation Depreciation



Deferred Depreciation Deferred Depreciation Depreciation Adjustment Depreciation Adjustment



8833 -- AAsssseettss CCaatteeggoorryy FFlleexxffiieelldd

1. Define Assets Book

1.1. Open the Values form to enter values in the Assets Category Flexfield,

Fixed Assets : Setup > Financials > Key > values

1.2. Enter the Following In the Find Key Flexfield Segment Form,

Application Assets Title Category Flexfield Structure Vision Category Flexfield Segment Major Category

1.3. Click on the Find Button

1.4. Place your cursor in the value field and click new to get a new record. 1.5. Enter the Following Information,

Value Description



XX RAIL CARS XX Rail Cars

1.6. Save your record and place your cursor in independent Segment field and click find. 1.7. In the find Key flexfield Change segment value to Minor Category and in independent

Value field choose XX RAIL CARS from list of values and click find.



1.8. Click the value field and enter the following records. 1.9. Enter from the list of values.

Value Description XX BOXCAR XX Boxcar XX TANKCAR XX Tankcar



1.10. Save your Work. 1.11. On closing the form two requests will be submitted.

1.12. View the requests here both are completed as Normal.



8844 -- DDeepprreecciiaattiioonn MMeetthhoodd 1. Create a New Depreciation Method

1.1. To create a new Depreciation Method the Methods,

Fixed Assets : Setup > Depreciation > Methods

1.2. Enter the following data

Field Value Method XXDEP Description 3 Years Accelerated VACRS Straight Line Method Check box Life Years 3 Prorate Periods Per Year 12

1.3. Click Rates (button). 1.4. Enter the rate data,

Periods Year

1 2 3 4 5 6 7 8 9 10 11 12 1 .4 .4 .4 .4 .3 .3 .3 .3 .2 .2 .2 .2 2 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3



3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 4 0 0 0 0 .1 .1 .1 .1 .2 .2 .2 .2



1.5. Save the data.



8855 -- AAsssseettss CCaatteeggoorryy 1. Define Assets Category

1.1. Open the Asset Categories form to define Assets Categories,

Fixed Assets : Setup > Asset System > Asset Categories

1.2. In the Category field choose XX RAIL CARS as the Major Category and XX BOXCAR

as minor category segment.



1.3. Come back to main Form by clicking OK (buttons). 1.4. Accept the default values in the checkbox and enter following information.

Description XX Asset Category Category Type Non-lease Ownership Owned Property Type PERSONAL Property Class 1245

Note: Enter the Property Type and Class to which the assets in this category usually belong. You set up your QuickCode values for Property Type in the QuickCodes window. If you have assets in the United States, enter 1245 for personal property and 1250 for real property.

1.5. Open the QuickCodes form to view the Property Types,

Fixed Assets : Setup > Asset System > QuickCodes



1.6. In the Book field choose XX ASSETS BOOK from LOV 1.7. Enter General ledger Account as Follows

Field name XX ASSETS BOOK Asset Cost 01-000-2021 Asset Clearing 01-000-2022 Depreciation Expense Segment 4037 Accumulated Depreciation 01-000-2023 Bonus Expense 4037 Bonus Reserve 01-000-2023 Revaluation Reserve 01.000.2024 Revaluation Amortization 01.000.2025



1.8. Click on Default Rules (button) and Enter following information.

Field name XX ASSETS BOOK Depreciation Method STL Life 20 Years 0 months Prorate convention XX-FOL-MON Retirement Convention XX-FOL-MON



1.9. Save Your Work

2. Add Asset Categories to an Asset Book

1.1. Open the Asset Categories form to assign Asset Book to Assets Categories,

Fixed Assets : Setup > Asset System > Asset Categories

1.2. In the Asset categories form start Query mode (F11) and enter Computer-PC category field. Execute the query.

1.3. Place the cursor in the Book field and select new from the toolbar.



1.4. From List of values Choose XX ASSETS BOOK. 1.5. Enter the following GL Data

Field Name Asset Category

1 Asset Category

2 Asset Category

3 Asset Category

4

Category COMPUTER-PC Building Office VEHICLE-OWNED LUXURY VEHICLE-OWNED HEAVY Asset Cost 01-000-2021 01-000-2021 01-000-2021 01-000-2021

Asset Clearing 01-000-2022 01-000-2022 01-000-2022 01-000-2022 Depreciation Expense Segment

4037 4037 4037 4037

Accumulated Depreciation

01-000-2023 01-000-2023 01-000-2023 01-000-2023

Bonus Expense 4037 4037 4037 4037 Bonus Reserve 01-000-2023 01-000-2023 01-000-2023 01-000-2023

Revaluation Reserve

01.000.2024 01.000.2024 01.000.2024 01.000.2024

Revaluation Amortization

01.000.2025 01.000.2025 01.000.2025 01.000.2025

CIP Cost 01-000-2026 01-000-2026 01-000-2026 01-000-2026

CIP Clearing 01-000-2027 01-000-2027 01-000-2027 01-000-2027



1.6. Click on default rules and enter



Field Name Asset Category 1

Asset Category 2

Asset Category 3

Asset Category 4

Method STL STL STL STL Life Years 5 40 5 15

Life Months 0 0 0 0 Prorate Conversion XX-FOL-MON XX-FOL-MON XX-FOL-MON XX-FOL-MON

Retire Conversion XX-FOL-MON XX-FOL-MON XX-FOL-MON XX-FOL-MON

1.7. Similarly do for all assets and save your work.



8866 -- TTaaxx AAsssseett BBooookk 1. Defining a Tax Asset Book

1.1. To define a Tax Asset Book open Book Controls form,

Fixed Assets : Setup > Asset system > Book Controls

1.2. Enter in the Book controls header and calendar region the following data,

Field Value Name XX TAX BOOK Class Tax Description XX TAX BOOK Associated corporate book XX ASSETS BOOK GL set of books XXSOB Allow GL posting NO (unchecked) Depreciation Calendar XX Assets Cal Prorate Calendar XX Assets Cal Current Period JAN-07 (same as XX ASSETS BOOK) Divide Depreciation Accept Default Depreciate if retired in First year Accept Default Last depreciation run Accept Default



1.3. Tab through all the fields of the calendar region or click on the Accounting Rules tab. 1.4. Enter the following data in accounting rules.

Field Value Allow Amortize Changes Yes (check) Allow Mass Changes Yes (check) Allow Revaluation Accept Default



1.5. Tab through all fields of accounting rules region or click on Natural accounts. 1.6. Enter the following data,

Retirement Accounts Gain Loss Clearing Proceeds of Sale 4030 4031 2008 Cost of Removal 4032 4033 1010 Net Book Value Retired 4025 4026 Reval Reserve Retired 4025 4026 Intercompany Receivables 2009 Intercompany Payables 1011 Deferred Depreciation Reserve 1012 Deferred Depreciation Expense 4027 Depreciation Adjustment 2010 Account Generator Defaults 01.000.9999



1.7. Enter Journal categories Region the following data,

Field Value Journal Source Assets Additions Additions Adjustments Adjustments Retirements Retirements Reclass Reclass Transfers Transfers Revaluation Revaluation Depreciation Depreciation CIP Additions CIP Additions CIP Adjustments CIP Adjustments CIP Retirements CIP Retirements CIP Reclass CIP Reclass CIP Transfers CIP Transfers Deferred Depreciation Deferred Depreciation Depreciation Adjustment Depreciation Adjustment



1.8. Move to Tax Rules (tab).

Tax Rule Allow Reserve Adjustments (only rule to be checked) Allow Mass Copy Yes (check)



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8877 -- AAsssseettss QQuuiicckkAAddddiittiioonnss 1. Add Assets using QuickAdditions

1.1. Open the QuickAdditions form,

Fixed Assets : Assets > Asset Workbench > Quick additions

1.2. Click QuickAdditions (button). 1.3. Leave the asset number field blank for automatic numbering. 1.4. Enter the following information in the applicable field.

Field Name Value Descriptions LIMO Tag number XX LIMO Category VEHICLE-OWNED LUXURY Asset type Capitalized



Book XX ASSETS BOOK Cost 100,000 Date in Service Accept Default Date Employee Name Expense Account 01-000-4037 (Depreciation

Vehicles) Location USA-NY-NEW YORK-NONE

1.5. Leave the supplier information, asset key, and serial number Fields Blank.

1.6. Save by selecting Done (button).



1.7. Note your asset number assigned.



8888 -- AAsssseett IInnqquuiirryy 1. Perform Asset Inquiry

1.1. Open the Transaction History form,

Fixed Assets : Inquiry > Transaction History

1.2. In the Find Transactions Form Enter the book XX ASSETS BOOK and the asset number for Limo that is 103852 and select find (button),



1.3. Review the transaction by clicking details window and review and close.

2. Add An Asset using Detail Additions

1.1. Open the Asset Workbench form,

Fixed Assets : Assets >Asset Workbench (B) Additions

1.2. Leave asset number field blank to allow automatic numbering. 1.3. Enter the following details

Description XX 60Ft Boxcar Tag number XX BOXCAR Category XX RAIL CARS-XX BOXCAR Asset type Capitalized Property type Personalized Property class 1245



1.4. Select the Continue (button) and enter following information in the books form.

Book XX ASSETS BOOK Current Cost 350,000 Method STL 20 years 0 months

1.5. Accept default values for other fields and click continue button.



1.6. Click Continue (button) and enter the following information in the Assignments form,

Unit Change 1 Employee Name Select an Employee name Expense Account 01-110-4037 Location PAKISTAN-NONE-ISLAMABAD-XX_BUILDING



1.7. Save by selecting Done (button).

1.8. Note your asset number and click OK.

3. Using Detail Additions and Parent Assets

1.1. Open the Asset Workbench form,

Fixed Assets : Assets >Asset Workbench Additions (button)

1.2. Leave asset number field blank to allow automatic numbering. 1.3. Enter the following details in Asset details form applicable fields.

Field name Value Description CD Sound System Tag number XX CD Val Category VEHICLE-OWNED HEAVY Asset Type Capitalized



Parent Type Select from LOV (103852) Property Type Personal Property Class 1245

1.4. And select continue button.

1.5. Click Continue (button) and enter the following information in the books form.

Field Value Book XX ASSETS BOOK Current Cost 5,000



1.6. Click Continue (button). 1.7. Enter the following in the Assignment form.

Field Value Unit Change 1 Employee name Select from LOV Expense account 01-000-4037 Location USA-CA-SAN FRANSISCO-NONE



1.8. Save your work by clicking done and Note down your asset number.


4. Addiding Asset with Multiple Assignments

1.1. Open the Workbench form,

Fixed Assets : Assets >Asset Workbench (B) Additions

1.2. Leave the asset number field blank for automatic numbering. 1.3. Enter the following details in Asset details form applicable fields.

Field Value Description Laptop Tag Number XX LAPTOP



Category COMPUTER-PC Asset Type Capitalized Property Type Personal Property Class 1245

1.4. And select Continue (button).

1.5. Enter the following information in the books form.

Field Value Book XX ASSETS BOOK Current Cost 10,000

1.6. Click Continue (button) and accept default in other fields.



1.7. Enter the following in the Assignment form.

Field Value Unit Change 1 Employee Name Select from LOV Expense Account 01-000-4037 Location USA-CA-SAN FRANSISCO-1



1.8. Save your work by clicking Done (button) and Note down your asset number.


5. Mass Additions

1.1. Switch to Oracle Payables responsibility. 1.2. Open the Invoices form,

Payables : Invoices > Entry> Invoices

1.3. Click Invoices (button) and enter the following information,

Field Value Supplier XX Supplier Site XX Site Invoice Date Current open period date.



Invoice Num FA MASS XX Invoice Currency PKR Invoice Amount 50,000 Terms Immediate

1.4. Save Invoice and click on Distribution (button) and enter the Following Data.

Num Type Amount Track as Asset Account Description 1 Item 500.00 Yes 01-000-2022 Boxer Preventive Measure 2 Item 20,000.00 Yes 01-000-2022 Steel reinforced Boxcar 3 Item 9,500.00 Yes 01-000-2022 3 Desktop PC 4 Item 4,000.00 Yes 01-000-2022 Vehicle Performance Package 5 Item 16,000.00 Yes 01-000-2022 Concrete Building Pilings

Note: Account 2011 is Assets Clearing Account. 1.5. By default Track as Asset field will not be displayed so select Menu: Folder > Show Field

and select Track as Asset from the displayed LOV.



1.6. Save your work and close Distribution 1.7. Validate and Approve selecting Actions…1 (button).



1.8. Create Accounting by selecting actions and check Create Accounting box and click OK (button).



1.9. Now verify the Invoice Status is Validated, Accounted and Approval Status is Manually Approved.



1.10. Close Invoice form. 1.11. Submit the request,

Payables : Other > Requests > Run 1.12. Choose to run Payables Transfer to General Ledger process from the LOV,

Parameter Value Set of Books Name XX_Set of Books Transfer Reporting Book(s) No To Date Current Date Journal category All Validate Accounts Yes Transfer to GL interface In detail (LOV) Submit Journal Report No



1.13. Click ok and submit and view your request completes normally.



1.14. View Output and the following lines should be there, Period Name : FEB-07 1 Accounting entries transferred to General Ledger

1.15. From request form choose to submit new request

Payables : Other > Requests > Run 1.16. Choose to run Mass Additions Create process from lov with the following parameters.

Parameter Value GL Date Current Date Book XX ASSETS BOOK



1.17. Click OK (button) and then Submit (button). 1.18. Ensure your request completes normally.



1.19. Submit another report Mass Additions Create Report from LOV and enter XX ASSETS BOOK as parameter.



1.20. Click Ok and click Submit (button) then view the status of the report.



1.21. View output and review Mass addition lines created.

6. Prepare Mass Additions Lines

1.1. Open the Prepare Mass Additions form,



Fixed Assets : Mass Additions > Prepare Mass Additions 1.2. In the mass additions form enter Book XX ASSETS BOOK invoice Number you created

FA MASS XX in the invoice number field.

1.3. Click Find (button).

1.4. Merge line 2 and line 3 in to line 1. By clicking line 1 and selecting Merge. 1.5. In the Merge Mass Additions forms that opens, click on the merge checkboxes on the

left side for lines 2 and 3. Queue name should be changed to Merged. Note the new total merged cost field and click Done (button).



1.6. In the Mass Additions Summary form Click on line 1 and select Open.



1.7. Enter the Following Data in Mass Additions Form.

Field Value Category XX RAIL CARS-XX BOXCAR Employee Name Depreciation Expense Account 01.000.4037 Location USA-NY-NEW YORK-NONE

1.8. Change the Queue name from New to Post and select Done (button).

1.9. Click on line 6 for invoice and select add to asset. In the Find Window enter XX LIMO in the tag number field and select find.



1.10. Check the Amortize Adjustment (checkbox) for the XX LIMO in the add to asset form.

1.11. Click Done (button). 1.12. Use Post All Feature 1.13. Select the find icon on the Toolbar. Choose Queue ON HOLD.



1.14. Click find (button).

1.15. Now on Mass Summary screen select Menu: Tools > Post All.



1.16. All the 4 lines will change to post and one to COST ADJUSTMENT. 1.17. Save your work.

7. Posting Mass Additions

1.1. Open the Post Mass Additions form,

Fixed Assets : Mass Additions > Post Mass Additions

1.2. In the submit form use the LOV for the parameters field to enter the XX ASSETS BOOK for the Post Mass Additions program line.

1.3. Tab to the parameter field for the Mass Additions Posting Report and when you invoke the LOV the XX ASSETS BOOK asset book will already be selected.



1.4. Select Submit and view the status of request.

8. Manually Addition of Invoice Costs

1.1. Open Asset Workbench form and Query the CIP asset, Book XX ASSETS BOOK.

Fixed Assets : Assets > Asset Workbench



1.3. Click Source Lines. 1.1. Enter the following information.

Field Value Invoice Number 7030001 Line 1 Description Manually Addition of Invoice Costs for demo. Supplier XX Supplier Line Amount 44,000.00

1.2. Click Done (button).



8899 -- CCIIPP AAsssseett 1. Creation of a CIP Asset and Adding Cost

1.1. Open the Quick Additions form,

Fixed Assets : Assets > Asset Workbench > Quick Additions (button)

1.2. Add an asset using following data.

Field Value Description Portable Building Tag Number XX CIP01 Category BUILDING–OFFICE Asset type CIP Book XX ASSETS BOOK Expense Account 01-000-4005 Location PAKISTAN-NONE-ISLAMABAD-XX_BUILDING

1.3. Click Done (button) and note down Asset number assigned.



2. Adding CIP Asset Cost via Mass Addition

1.1. Open the Quick Additions form,

Fixed Assets : Asset Workbench > Quick Additions

1.2. Add an asset using following data.

Field Value Description HQ Office Addition Category Building-Office Tag Number HQ BLD 01 Asset Type CIP Book XX ASSETS BOOK Employee Name Malik Hayat, Mr. Sikandar Awan Expense Account 01-000-4005 Location PAKISTAN-NONE-ISLAMABAD-XX_BUILDING

1.3. Select Done (button).



1.4. Note the asset number assigned.

3. Adding Asset Categories to a Tax Book

3.1. To add Asset Category to a Tax Book open Asset Categories form,

Fixed Assets : Setup > Asset system > Asset categories

3.2. In the asset categories Form start query mode (F11) and enter COMPUTER-PC in the

category field. Execute the query (CTRL+F11). 3.3. Place the cursor in the book field and select New from the toolbar. 3.4. From the list of values for the book field, choose XX TAX BOOK. 3.5. Enter the following data,

Field name XX TAX BOOK Asset Cost 01-000-2021 Asset Clearing 01-000-2022 Depreciation Expense Segme 4037



Accumulated Depreciation 01-000-2023 Bonus Expense 4037 Bonus Reserve 01-000-2023 Revaluation Reserve 01.000.2024 Revaluation Amortization 01.000.2025

3.6. Select Default Rules (button).

Field Value Method MACRS HY Life Years 5 Life Months 0 Prorate Half Convention Year Retirement Half Convention Year



3.7. Enter Default depreciation rules as required. 3.8. Save and close Default depreciation forms.

4. Mass Copy of Tax Book

4.1. To perform an initial MASS COPY for XX TAX BOOK open form,

Fixed Assets : Tax > Initial Mass Copy

4.2. Enter XX TAX BOOK as parameter for request and click OK.



4.3. Select Submit and then view of output of your request. 4.4. For Initial Mass Copy request line select View Output.



5. Running Depreciation for a Tax Book

5.1. To Run Depreciation for a Tax Book open Run Depreciation form,

Fixed Assets : Depreciation > Run Depreciation

5.2. In Run depreciation form choose XX TAX BOOK from LOV. Period will automatically

default. 5.3. Select Close Period checkbox and select Run. Once period is closed you will not be able

to reopen it.

5.4. Navigate to View request form and note there are 5 processes that are in progress.

1. Generate Accounts



2. Depreciation Run Request Set (Corporate Book - Open Period) (Report Set) 3. Calculate Gains and Losses 4. Depreciation Run 5. Journal Entry Reserve Ledger Report

5.5. Close after processes status complete.



9900 -- CCaappiittaalliizzee CCIIPP AAsssseettss 1. Capitalizing a CIP Asset

1.1. Open the Capitalize CIP Assets form,

Fixed Assets : Assets > Capitalize CIP Assets

1.2. In the Find assets form enter Book XX ASSETS BOOK, Asset Type CIP and click Find (button).

1.3. Select Checkbox on the left of The Asset number field and click Capitalize (button).



1.4. The record will be saved and disappear from the window automatically.



2. Reversing a Capitalized CIP Asset

1.1. Accept The Default Value in the find assets form except for changing the Asset type to Capitalize.

1.2. Select Check box on the left of the Asset number field.



1.3. Select Reverse.



9911 -- AAsssseettss AAddjjuussttmmeenntt 1. Single Asset Adjustment

1.1. Reclassifying an Asset

1.1.1. Open Asset Workbench form,


1.1.2. Find the LIMO Asset by selecting Find and entering tag XX LIMO.

1.1.3. Click Find (button).



1.1.4. Click Open (button). 1.1.5. In the Asset details form change the category field to Vehicle owned Heavy using

LOV.



Note: The Category should be assigned to the XX ASSET BOOK and depreciation should rolled back if already executed.

1.1.6. Click Ok (button) and then click Done (button).

1.2. Unit Change 1.2.1. From asset workbench find asset Tag XX LAPTOP. 1.2.2. Select open and change unit field to 2.



1.2.3. Click Done (button).

1.2.4. Enter 1 in unit change and click Done (button).

1.3. Cost Adjustment



1.3.1. From the Asset Workbench find boxcar asset (Tag XX LAPTOP).

1.3.2. Click Books (button) and enter XX ASSETS BOOK and tab current cost field.

1.3.3. Change Current Cost to 20,000 and done.



1.3.4. Click Done (button).



9922 -- PPrroorraattee CCoonnvveennttiioonn 1. Create a New Prorate Convention

1.1. To create a new Prorate Convention open the form,

Fixed Assets : Setup > Asset System > Prorate Conventions

1.2. Enter the following data,

Field Value Convention XX_CON Description XX Prorate Convention. Fiscal Year Name XX Fiscal Year (LOV) Depreciate When Placed in Service Check box

From Date To Date Prorate Date 01-JUL-2006 (auto fills in as first day of Fiscal Year.)

31-JUL-2006 01-JUL-2006

Continue tabbing till 01-JUN-2007 is displayed.



9933 -- RRuunn && RRoollllbbaacckk DDeepprreecciiaattiioonn

1. Running Depreciation

1.1. To Run Depreciation open the form,


1.2. In the run depreciation form choose XX ASSETS BOOK from the list of values. The

period will automatically default in. 1.3. Do not select close period checkbox.

1.4. Click Run (button) and two requests will be submitted. 1.5. Navigate to view request and you can note 5 processes

1. Generate Accounts 2. Depreciation Run Request Set (Corporate Book - Open Period) (Report Set) 3. Calculate Gains and Losses 4. Depreciation Run 5. Journal Entry Reserve Ledger Report

2. Rollback Depreciation

1.1. To Rollback Depreciation open the form,

Fixed Assets : Depreciation > Rollback Depreciation

1.2. Enter XX ASSETS BOOK in the parameters and period will automatically default in.



1.3. Select OK and then Submit (buttons). 1.4. View the status of request.



9944 -- AAsssseett WWoorrkkbbeenncchh 1. Adding new Asset using Asset Workbench

1.1. To add new Asset from Asset Workbench open the form,

Fixed Assets : Assets > Asset Workbench > QuickAdditions (button)

1.2. Add new Asset using following data

Field Value Description Special Laptop Tag Number XX SPECIAL Category COMPUTER-PC Asset Type Capitalized Cost 500 Method STL Life 5 Years 0 Months Prorate Convention XX_CON Expense Account 01.000.4037 Location USA-NY-NEW YORK-NONE



1.3. Click Done (button). 2. Rerun Depreciation

2.1. To rerun depreciation open the Run Depreciation form,


2.2. In the run depreciation form choose XX CLASS BOOK from the list of values. The period

will automatically default in.

2.3. Select close period checkbox. 2.4. Select Run 2.5. Ensure depreciation process complete without error.



9955 -- DDeepprreecciiaattiioonn PPrroojjeeccttiioonn 1. Run a Depreciation Projection

1.1. To run Depreciation Project open the Projection from,

Fixed Assets : Depreciation > Projection


Field Value Projection Calendar Quarterly Number of Periods 4 Starting Period FEB-07 Books XX ASSETS BOOK Report Detail Check Cost Center

1.3. Click Run (button) and requests will be submitted.



1.4. Navigate to the Requests form to review the report. 1.5. Select FA Projections Report (Depreciation Projection Report) line and view

output.



9966 -- WWhhaatt IIff AAnnaallyyssiiss 1. Performing a What if Depreciation Analysis

1.1. Open What If Analysis form,

Fixed Assets : Depreciation > What-If Analysis


Field Value Book XX ASSETS BOOK Start Period MAR–07 Number of Periods 4 Category COMPUTER-PC Method 150DB Life Years 3 (select from LOV)

1.3. Select Run (button) and a request will be submitted.



1.4. Navigate to the Requests form to review the report. 1.5. Select What-If Depreciation Report line and view output.



9977 -- IInnvveessttiiggaattee AAsssseett TTrraannssaaccttiioonn

1. Investigating an Asset Transaction

1.1. For Asset Submit Create Journal Entries request,

Fixed Assets : Inquiry > Transaction History

1.2. In the find transactions form enter Book XX ASSETS BOOK and reference no 24477.

1.3. Select Find (button) and you can see Asset no is 103852 and description is LIMO.



1.4. To find location click find and in Reference Number field delete data. 1.5. Enter in Asset No 103852.




1.7. In the transaction history window select TRANSFER IN and click Details (button).

1.8. Click on the Location field and select location USA-NY-NEW YORK-NONE. 1.9. Close all windows.



9988 -- PPhhyyssiiccaall IInnvveennttoorryy SSeettuupp

1. Setting up Physical Inventory

1.1. To setup the Physical Inventory open the form,

Fixed Assets : Physical Inventory > Enter

1.2. In the Inventory field enter XX INVENTORY.

1.6. Save the data.



9999 -- AAsssseett TTrraannssffeerr 1. Transferring an Asset

1.1. From Asset Workbench find laptop asset (Tag XX LAPTOP).


1.2. Click Assignments (button). 1.3. Enter –1 in the Unit Change for line for Malik Hayat, Mr. Sikandar Awan. 1.4. Click on 1st blank line Enter +1 in Unit Change and tab. Enter ALI, AHMAD in Employee

name. Use Shift+F5 keys to copy depreciation Expense Account and Location data.



1.5. Click Done (button). 1.6. When you will open Assignments next time the unit will be transferred.



110000 -- PPeerriioodd CClloossee 1. Assets Period Close

Oracle Assets automatically closes the book’s current period and opens the next when you run the depreciation program. You cannot have more than one open period for a given depreciation book.

1.1. Open Run Depreciation form,


1.2. Choose XX ASSETS BOOK and current Open Period will be displayed in the Period

field.

1.3. Enable check box Close Period and click Run (button).




1.5. Click OK (button) and view the status of requests.



110011 -- JJoouurrnnaall EEnnttrriieess 1. Creating Journal Entries

1.1. Submit Create Journal Entries request,

Fixed Assets : Journal Entries > Standard

1.2. Choose XX ASSETS BOOK and period you ran depreciation and click OK.

1.3. Select Submit and ensure create journal is completed and in GL check the Journal.



2. Review Journal Entries (General Ledger) 2.1. Switch to General Ledger responsibility Run Import and search for Jornals ,


2.2. In the find journals window enter the following data,

Field Value Source Assets

2.3. Select Find. You can find Unposted Journal for the period.

3. Review Financial Information (Fixed Assets)

3.1. Switch to Fixed Assets responsibility,

Fixed Assets : Inquiry > Financial Information

3.2. In the Find Assets form enter Category COMPUTER-PC, Book XX ASSETS BOOK.



3.4. Place cursor in the first line and click Assignments (button).

3.5. Close Assignments form. 3.6. Select Books from Assets form.



3.7. In View financial Information click Transactions (button).

3.8. Select Tools > View accounting and note the accounts used to record the addition.



3.9. In the View financial form select Depreciation. In History you can view Depreciation Amount.



110022 -- PPaarrttiiaall AAsssseett RReettiirreemmeenntt

1. Performing a Partial Asset Retirement

1.1. Open Asset Workbench form,

Fixed Assets : Asset > Asset Workbench

1.2. Find Asset with Tag number XX LAPTOP.

1.3. Click Find (button)



1.4. Click Retirements (button). 1.5. Enter the Following Data in retirement Form.

Field Value Book XX ASSETS BOOK Retire Date Accept Default Date Units Retired 1 Retirement Type Theft

Note: The following error will appear if you will try to retire assets added in the current period.



1.6. Click Continue (button). 1.7. In Assignments form enter –1 in the Units Change field and tab.

1.8. Select Done (button).



2. Process Asset Retirements

2.1. Open Calculate Gains and Losses form,

Fixed Assets : Depreciation > Calculate Gains and Losses

2.2. In the parameters window enter XX ASSETS BOOK.

2.3. Click OK (button) and submit (button). 2.4. Ensure process completes without error by viewing the requests status.



110033 -- RReeiinnssttaattee tthhee RReettiirreemmeenntt

1. Performing a Partial Asset Retirement

1.1. Open Asset Workbench form,

Fixed Assets : Asset > Asset Workbench

1.2. Search for Asset tab number XX LAPTOP.

1.3. Click Retirements (button). 1.4. Query (by pressing Ctrl + F11 keys) the retirement you processed.



1.5. Note Gain / loss Amount field has a data. 1.6. Click Reinstate (button).

1.7. Click OK (button). 1.8. Select cancel to exit.



110044 -- MMaassss CChhaannggee 1. Mass Change

1.1. Open the Changes form,

Fixed Assets : Mass Transactions > Changes

1.2. In the mass changes form enter following data

Field Value Book XX ASSETS BOOK Depreciation method before STL Depreciation method After STL Life Years Before 5 Life After 3

1.3. Click Preview (button). 1.4. Note the Mass Transaction Number



1.5. View the mass change preview report Menu: View > Request. 1.6. Select Mass Change Preview Report request and view output. 1.7. View the selected assets.

1.8. Close report window and Navigate to Mass Transactions > Changes. 1.9. Go to query mode(F11) and enter Mass Transaction Number.

1.10. Press CTRL+F11 to execute the query.



1.11. Click Run for Final process.

1.12. Click OK (button). 1.13. Requests will be submitted so check the status of requests.



110055 -- RReeppoorrttss SSuubbmmiissssiioonn iinn AADDII

1. Standard (Variable Format) report submission We will submit RX-only: Fixed Assets Book to extract Fixed Assets Register into Excel. We can select the required fields in the variable format, but here for demonstration I will select all fields.

1.1. Open the ADI (Application Desktop Integrator) and enter the Username, Password and select database.

Note: As the Use Last Responsibility check box is checked so it will login using the last responsibility the user had selected. To select a responsibility uncheck this option.

1.2. Select the Fixed Assets responsibility



1.3. After selecting a responsibility the following ADI toolbar and Request Center will appear.

1.4. As shown above click the left most toolbar (B) that is Submit Report. 1.5. The following screen will be displayed.



1.6. Select Standard (Variable Format) as shown below.



1.7. Click on the right side button of Report field and the following screen will appear.

1.8. Click on the OK (B).



1.9. Select the RX-only: Fixed Assets Book from the drop down. 1.10. After selecting the Report press TAB button.



1.11. Select Book and Period. 1.12. Enter in the other fields for further criteria. 1.13. Click on Publishing (B).



1.14. Select Spreadsheet as Output Type.



1.15. To define Attribute Sets click on pencil (B) and click on New. 1.16. Enter the Name of Attribute Set.

1.17. Click on the OK (B).



1.18. Select the required fields to be included in the output. Here I have select all by clicking

on the double plus sign.



1.19. After fields selection click on the Save (B).



1.20. Click on the Options (B).



1.21. Keep all the default. 1.22. Click on the Tick / OK (B).

1.23. Click on the OK (B). 1.24. A request will be submitted.



1.25. Once the request will be completed the following prompt will appear.

1.26. Click on the Yes (B).

1.27. Click on the Tick / OK (B).



1.28. Save the data and apply different filter to analyze the data.



Notes: ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………………. …………………………………………………………………………………………………………………………………….



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ora fin r11i - v4.1

Education

oracle financials

version of oracle applications

basic document

oracle documentation

reference document

general ledger setup

general ledger journals

accounts payables setup