MEMBERSHIP Commissioner Pat Kemp

Marvin KnightRichard McClainCouncilmember Gil SchislerMelanie Williams

Rules for Meeting Participation Roles and Responsibilities 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ELECTION OF COMMITTEE OFFICERS

Election of Committee Chair and Vice Chair - Julia Mandell, General Counsel 3. APPROVAL OF MINUTES a. Operations and Safety Committee Virtual Workshop ~ December 21, 2020 Meeting Minutes - Operations & Safety Committee Virtual Workshop ~ December 21, 2020 Attendance Log - Operations & Safety Committee Virtual Workshop ~ December 21, 2020 b. Operations and Safety Committee Hybrid Meeting ~ January 25, 2021 Meeting Minutes - Operations and Safety Committee Hybrid Meeting ~ January 25, 2021 Attendance Log - Operations and Safety Committee Hybrid Meeting ~ January 25, 2021 c. Operations and Safety Committee Hybrid Meeting ~ February 15, 2021 Meeting Minutes - Operations and Safety Committee Hybrid Meeting ~ February 15 2021 Attendance Log - Operations and Safety Committee Hybrid Meeting ~ February 15 2021 4. PUBLIC COMMENT (3 MINUTES PER SPEAKER)

OPERATIONS AND SAFETY COMMITTEE

Monday, March 15, 2021, 10:00 AM This will be a virtual meeting.

Information not viewable is available upon request through the Clerk of the Board phone: 813-384-6552 or e-mail: petitl@goHART.org

AGENDA

Operations and Safety Committee - Monday, March 15, 20211

5. PRESENTATIONS a. Monthly Safety and Security Update - February 2021

David Kelsey, Interim Director of Safety and Security

Overview:This presentation provides an overview of the accident analysis for the month of February2021.

Presentation Cover Sheet - Monthly Safety and Security - February 2021 Presentation - Monthly Safety and Security - February 2021 b. Radio System Replacement Project

Juston Lafler, Director of Maintenance

Overview:Staff will provide an update on the Radio System Replacement Project.

Presentation Cover Sheet - Radio System Replacement Project Presentation - Radio System Replacement Project 6. COMMITTEE ACTION ITEM Authorize the Chief Executive Officer to Award a Contract for Construction Services to

Flores Construction for the Construction of a Bus Bay with Shelter Pad and LandingPad at State Road 60 and Strawberry Ridge Boulevard in the Amount of $127,555 Plusa Contingency of $12,755.50, for a Total not-to-Exceed Amount of $140,310.50DeWayne M. Brown, Project Manager I

Overview:This contract is for the construction of a bus bay with shelter pad and a landing pad at StateRoad 60 and Strawberry Ridge Boulevard. This project was submitted as apart ofHART/Hillsborough Inter-local agreement Project Justification Report for the CapitalImprovements Programs for FY21-22. Hillsborough County Zone 7 Impacts Fees will fullyfund the project. Recommendation:That the Operations and Safety Committee review the action item authorizing the ChiefExecutive Officer to award a contract for construction services to Flores Construction for theconstruction of a bus bay with a shelter pad and a landing pad at State Road 60 andStrawberry Ridge Boulevard in the amount of $127,555 plus a contingency of $12,755.50,for a total not-to-exceed amount of $140,310.50; and advance this item to the April 5, 2021Board of Directors meeting.

Committee Action Item with Attachment 7. OLD BUSINESS 8. NEW BUSINESS 9. ADJOURNMENT

Operations and Safety Committee - Monday, March 15, 20212

Hillsborough Transit AuthorityCommittee Hybrid Meetings

______________________________________________________________________________

RULES FOR HYBRID MEETING PARTICIPATION

HART Committee members, Employees, and Presenters

Thank you for your participation in this hybrid meeting.

Please keep your devices and phones muted when not speaking. Muting the sound and microphone on your devices helps to avoid feedback. You may enable the video/camera on your devices, but please discontinue all personal conversations for the duration of the meeting. Note that the quality of your video will depend on your internet connection.

Please follow along with a copy of the meeting agenda and materials, all presentations will be shared on the screen while presented.

Roll call will be taken for attendance and voting by HART staff. Quorum and voting results will be announced.

There will be an opportunity for members of the public who have pre-registered with HART staff to provide comments. General Counsel will read into the record the Public Comment Participation Rules.

During the meeting, please wait until the Chair asks for comments or questions from the Boardmembers for each agenda item as the meeting progresses through the agenda.

When you want to provide a comment or ask a question, please signal that you want to speak by activating the “HAND” button (in the white circle next to the name) on your screen. The “HAND” will turn blue when activated.

The names of raised hands will be called on in order for the Chair to acknowledge, then the participant may unmute their device and speak. Please speak your name before your comment.

Please note that all presentations will be controlled by HART staff.

3

OPERATIONS AND SAFETY COMMITTEE

The role of the Operation and Safety Committee is to review and make recommendations to the full Board of Directors on policies related to the efficient, safe, and reliable operation of HART. The Operations and Safety Committee also provides oversight and strategic direction on safety, security, and emergency management.

Subject Areas:

a. The Operations and Safety Committee reviews and monitors performance indicators for service and operations, including ridership, customer service and satisfaction, customer and employee safety and security standards, practices and procedures, and facility and vehicle maintenance.

b. Ensures that HART’s vehicle purchase, disposition, and fleet management strategies are aligned with the overall organizational vision and goals.

c. Ensure compliance with Title VI and ADA requirements.

d. Ensure compliance with federal as well as state safety and security requirements including but not limited to Safety Management Systems and Transit Asset Management.

e. Review and make recommendations to the full Board of Directors on route and service standards and productivity;

f. Review and recommends adjustments to fare and service structures.

Membership:

The Committee shall be comprised of seven members. Meeting Frequency:

The Operation and Safety Committee meets on a monthly basis.  

4

Hillsborough Transit AuthorityOperations and Safety Committee Virtual Workshop

December 21, 2020

Committee Members Present (4) Staff PresentRich McClain Danielle ArthurCommissioner Kimberly Overman Sylvia BerrienCouncilmember Gil Schisler Gregory BrackinMelanie Williams Ruthie Reyes Burckard

Dexter CorbinCommittee Members Absent (1) Scott DrainvilleCommissioner Pat Kemp John Edmondson

Jacqueline HalldowOther Board Members Present (1) Lorena HardwickCommissioner Gwen Myers Crystal Hundley

Colin MulloyLena PetitCarolyn House StewartCyndy StiglichFrank WyszynskiDanielle ArthurSylvia BerrienGregory BrackinRuthie Reyes Burckard

Others PresentJulia Mandell, Gray Robinson

Attendance sheet is attached.

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The meeting was called to order at 9:00 a.m. by Committee Chair Melanie Williams. She announced that this Operations and Safety Committee Workshop was conducted in a virtual format as physical quorum required for a hybrid meeting was not secured. Committee Chair Williams further explained that since no quorum was present, the Committee was only able to receive presentations from staff, discuss them and ask for clarifications from staff; however, they were unable to take a vote or form recommendations for the full Board. She summarized that all the items presented at the workshop will be placed on the January 4, 2021 regular Board agenda for consideration and action by the full Board of Directors. Pledge of Allegiance followed.

Danielle Arthur, Board Administrator, performed the roll call for attendance. Committee membersMcClain, Schisler, and Williams were present. Committee members Kemp and Overman wasabsent. Director Myers was also present at the meeting.

Julia Mandell, HART General Counsel, read the Rules for Committee Participation into the record.

APPROVAL OF MINUTES

Committee Chair Williams referred the committee to the minutes. There was no quorum to approve.

PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER)

There was no one preregistered for public comment.

5

Hillsborough Transit AuthorityOperations and Safety Committee Virtual Workshop

December 21, 2020Continued…

PRESENTATIONS

Monthly Safety and Security Update

Mr. Mulloy provided an overview of accidents and security altercations for the months of September, and October 2020. A full copy of the presentation is available upon request from the Board Administrator at arthurd@gohart.org.

Committee member Overman joined the meeting at 9:06 a.m.

Committee member McClain inquired how the current incident numbers compare to the pre-COVID numbers.

Mr. Mulloy responded that the verbal altercations have remained steady, but verbal and physical assaults have been lowere compared to pre-COVID levels.

Committee member Schisler inquired about the current status of the improved radio system that may have assisted the most recent incident that occurred.

Ruthie Reyes Burckard, Interim Chief Executive Officer, responded that staff is still exploring opportunities with the County’s radio providers and meeting with a support entity that works with the current HART system in order to identify the best options for the Organization. She explained that this is a longer term project that has to move through several phases in terms of evaluation assessment and then discovery of the best solution since the current system is connected to the OrbCAD system which allows the Agency to track and monitor vehicles. Ms. Reyes Burckard further explained that there is a larger component that has to be integrated if the current system is moved to a new platform. She noted that the project is being led by the Maintenance and Technology Innovation Departments with input from the Operations, Safety, and Project Management Departments. Ms. Reyes Burckard summarized that the program plan for the year is to establish current configuration, bring back a solution, and hopefully get it installed. She noted that there are opportunities between the first responder network and a secondary system.

Committee member Schisler stressed that he wanted to make sure that this project remains a priority to avoid any future incidents. He asked if any feedback has come from the frontline employees about their feeling of protection and if any improvement had been made over the past year since there was concerns from the Operators particularly. Committee member Schisler further asked if there is anything that the Board can do to support HART frontline workers elevated in the COVID-19 vaccine process perhaps in the form of a letter since it is absolutely necessary.

Mr. Mulloy stated that staff engages with the Union on a regular basis and after every event through one-on-one meetings and the safety committees. He added that for quarter two of the year, as part of the success plan, Safety will be conducting an Operator safety and security survey to formalize feedback about the mitigations put in place, other actions that can be done, etc. Mr. Mulloy noted that the distribution plan for the COVID-19 vaccine is dictated by leadership in Tallahassee, but HART is defined as critical infrastructure which is currently part of phase two. He noted that staff is working to ensure that HART employees are given the opportunity as a priority for the vaccination.

6

Hillsborough Transit AuthorityOperations and Safety Committee Virtual Workshop

December 21, 2020Continued…

Lorena Hardwick, Director of Government Relations, stated that last week, HART ICEO sent a letter to the Governor. She noted that the letter can be shared with the Board to assist in their advocacy for HART employees, and confirmed that HART employees are currently part of the phase two for vaccination. Ms. Hardwick mentioned that Florida Public Transportation Association and American Public Transportation Association have been major groups advocating for the priority of vaccination for transit workers.

Committee member Overman stated that in the Hillsborough County Board of County Commissioners meeting in the previous week, she confirmed with the local Health Department that HART employees were indeed part of the phase two, right behind first responders, healthcare workers, and the vulnerable populations.

Committee Chair Williams referred to the verbal altercations and stated her understanding of the training done with the Operators, but inquired what actions are taken with the offenders to ensure they understand the expectation for riding the bus and maintaining safety with the other patrons as well as the Operators.

Mr. Mulloy responded that any time that an Operator is threatened, whether verbally or physically, HART works hard to ensure that the offender is charged and persecuted to the fullest extent no matter what law enforcement agency is involved. He added that such offenders are trespassed from riding HART, which is tracked by HART staff to inform the Operators. Mr. Mulloy noted that a mental health component does hinder some actions, but the HART position remains that they will always advocate to charge and persecute offenders to the fullest extent.

Committee Chair Williams asked if there is an indicator of a previous offender to make the Operator aware of that person and previous situations.

Mr. Mulloy stated there is training done and protocols have been put in place for these situations where the Operator contacts the Control Center for assistance from a Supervisor or Security. He stressed that the Agency does not want any Operator to escalate any situations and instead trains to always consider his or her safety first.

Committee Chair Williams stated that the Safety blitzes are a phenomenal opportunity to receive feedback from the Operators firsthand and asked that the Operations and Safety Committee be made aware of future blitzes so they can support them, hear firsthand feedback, and show their appreciation to the Operators at that time.

Mr. Mulloy assured that the future blitzes will be communicated to the Committee.

Ms. Reyes Burckard announced that Mr. Mulloy will be leaving HART, spoke about his accomplishments, thanked him for all of his work, and congratulated him on his new opportunity.

Committee Chair Williams, on behalf of the Board, thanked Mr. Mulloy for his phenomenal work, especially his follow-though, level of detail, and his mindfulness of employees.

Committee member Schisler thanked Mr. Mulloy for his work.

7

Hillsborough Transit AuthorityOperations and Safety Committee Virtual Workshop

December 21, 2020Continued…

Mr. Mulloy stated that his parting is bittersweet as there are so many amazing people at HART and in the community which he will never forget. He commented that he is thankful for the opportunities and support provided to him through HART leadership and the Board of Directors.

COMMITTEE ACTION ITEMS

a. Authorize the Interim Chief Executive Officer to Purchase Up to Eleven Chevrolet 4500 Cutaway Type Vans with Mobility Lifts from Florida Transportation Systems Inc. in a Not-to Exceed Amount of $865,005

Scott Drainville, Deputy Chief of Maintenance & Facilities, presented that the purpose of this item was to request authorization to purchase up to eleven Chevrolet 4500 cutaway type vans with mobility lifts to replace vehicles that have outlived their useful life. He added that the replacements are necessary to support paratransit service and provide a reliable fleet.

b. Authorize the Interim Chief Executive Officer to Purchase up to Sixteen Forty-FootCompressed Natural Gas (CNG) Powered Heavy-Duty Transit Buses from Gillig LLC, in a not-to Exceed Amount of $ 9,413,485

Greg Brackin, Director of Paratransit and Flex Services Ops/ADA, presented that HART Board authorization is required to apply for funding under the FTA Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities program. He noted that the Agency is requesting funds to support the HARTPlus Taxi Voucher Program and to purchase paratransit vehicles.

c. Authorize the Interim Chief Executive Officer to Purchase Up to Four (4) Forty-Foot Proterra Battery Electric Buses with Charging Equipment and Requisite Charging Infrastructure in a Not-to-Exceed Amount of $5,485,350

John Edmondson, Director of Procurement & Contracts Administration, stated that HART is the current contract operator for the TECO Streetcar Line and on-vehicle advertising for streetcar vehicles is currently provided via a contract agreement between the City of Tampa and Vector Media. He explained that Vector Media is also the contract vendor for HART on-vehicle advertising services and this modification is requested to revise the work scope of the HART contract to include the streetcar vehicles; thus presenting HART with a single vendor contract to manage.

Committee Chair Williams reminded the Committee that because no physical quorum was present, no recommendation will be made and Committee Action Items a, b, and c will be forwarded to the Regular Board of Directors Meeting on January 4, 2021.

OLD BUSINESS

There was no old business.

NEW BUSINESS

There was no new business.

ADJOURNMENT

The meeting adjourned at 9:51 a.m.

8

BOARD ATTENDANCE LOGMeeting: Operations and Safety Committee Virtual Workshop Date:12/21/2020

NAME PRESENT ABSENT AFTER ROLL CALLCOMMITTEE MEMBERS

Melanie Williams - CHAIR XCommissioner Pat Kemp XRichard A. McClain XCommissioner Kimberly Overman XCouncilman Gil Schisler X

OTHER BOARD MEMBERS PRESENTMayor Jane CastorRena FrazierTyler HudsonEric JohnsonMarvin KnightCommissioner Gwen Myers XCommissioner Mariella SmithCouncilmember Luis Viera

STAFF PRESENT OTHERS

Danielle Arthur Julia Mandel, Gray RobinsonSylvia BerrienGregory BrackinRuthie Reyes BurckardDexter CorbinScott DrainvilleJohn EdmondsonJacqueline HalldowLorena HardwickCrystal HundleyColin MulloyLena PetitCarolyn House StewartCyndy StiglichFrank Wyszynski

9

Hillsborough Transit AuthorityOperations and Safety Committee Hybrid Meeting

January 25, 2021

Committee Members Present Physically (2) Staff PresentCouncilmember Gil Schisler Danielle ArthurMelanie Williams Sylvia Berrien

Gregory BrackinCommittee Members Present via CMT (3) Ruthie Reyes BurckardCommissioner Pat Kemp Christopher CochranMarvin Knight Scott DrainvilleRich McClain John Edmondson

Jacqueline HalldowLorena HardwickCrystal HundleyDavid KelseyAdelee Marie Le GrandChanita MooreLena PetitCarolyn House StewartCyndy StiglichFrank Wyszynski

Others PresentJulia Mandell, Gray Robinson

Attendance sheet is attached.

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The meeting was called to order at 9:02 a.m. by Committee Chair Melanie Williams. She announced that physical quorum required for a hybrid meeting was not secured for this Operations and Safety Committee Meeting so the Committee was only able to receive presentations from staff, discuss them and ask for clarifications from staff; however, they were unable to take a vote or form recommendations for the full Board. She summarized that the action item presented at the meeting will be placed on the February 1, 2021 regular Board meeting agenda for consideration and action by the full Board of Directors. Pledge of Allegiance followed.

Danielle Arthur, Board Administrator, performed the roll call for attendance. Committee membersKemp, Knight, McClain, Schisler, and Williams were present.

Julia Mandell, HART General Counsel, spoke about the Rules for Committee Participation.

Committee Chair Williams pointed out that page three of the packet has the Roles and Responsibilities for the Operations and Safety Committee.

ELECTION OF COMMITTEE OFFICERS

Committee Chair Williams deferred the election of Committee Officers to a later meeting because there was no quorum to approve.

APPROVAL OF MINUTES

Committee Chair Williams referred the Committee members to the minutes. There was no quorum to approve.

10

Hillsborough Transit AuthorityOperations and Safety Committee Hybrid Meeting

January 25, 2021Continued…

PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER)

There was no one pre-registered for public comment.

COMMITTEE ACTION ITEM

Committee Chair Williams reminded the Committee members that because no physical quorum was present, no recommendation would be made and the Committee Action Item will be forwarded to the Regular Board of Directors Meeting on February 1, 2021.

Authorize the Chief Executive Officer to Purchase up to Twelve Non-Revenue Staff Support Vehicles from the Florida State Contract or the Florida Sheriffs Association Purchasing Contract in an Amount Not-to-Exceed $663,484

Scott Drainville, Deputy Chief of Maintenance & Facilities, presented that the purpose of the action item was to request authorization to purchase support vehicles that have outlived their useful life. He pointed out that the replacements are necessary to support revenue service and passenger amenities and to provide reliable staff support vehicles.

PRESENTATION

Monthly Safety and Security Update

David Kelsey, Interim Director of Safety, provided an overview of accidents and security altercations for the months of November and December 2020. A full copy of the presentation is available upon request from the Board Administrator at arthurd@gohart.org.

Committee member Schisler inquired what the surveillance system covers, how it is impacting the operators, and what feedback is available relating to its operation.

Mr. Kelsey responded that this is a replacement for the on-board surveillance camera system. He gave a description of the system and stated that it is being well received by both, operators and patrons.

Committee Chair Williams noted that the response was choppy due to technical difficulties and asked that he submit the response in writing to the Committee after the meeting.

OLD BUSINESS

There was no old business.

NEW BUSINESS

There was no new business.

ADJOURNMENT

The meeting adjourned at 9:22 a.m.

11

BOARD ATTENDANCE LOGMeeting: Operations and Safety Committee Hybrid Meeting Date:01/25/2021

COMMITTEE MEMBERSNAME PRESENT ABSENT AFTER ROLL CALL

Physical CMTCommissioner Pat Kemp XMarvin Knight XRichard A. McClain XCouncilman Gil Schisler XMelanie Williams X

OTHER BOARD MEMBERS PRESENTMayor Jane CastorRena FrazierTyler HudsonEric JohnsonCommissioner Gwen MyersCommissioner Kimberly OvermanCommissioner Mariella SmithCouncilmember Luis Viera

STAFF PRESENT OTHERS

Danielle Arthur Julia Mandel, Gray RobinsonSylvia BerrienGregory BrackinRuthie Reyes BurckardChristopher CochranScott DrainvilleJohn EdmondsonJacqueline HalldowLorena HardwickCrystal HundleyDavid KelseyAdelee Marie Le GrandChanita MooreLena PetitCarolyn House StewartCyndy StiglichFrank Wyszynski

12

Hillsborough Transit AuthorityOperations and Safety Committee Hybrid Meeting

February 15, 2021

Attendance in PersonCommittee Members (0) Staff (8)

Danielle ArthurCrystal HundleyDavid KelseyAdelee Le GrandChanita MooreLena PetitTeri WrightFrank Wyszynski

Attendance via Communications Media Technology (CMT)Committee Members (4) Staff (10)Commissioner Pat Kemp Sylvia BerrienMarvin Knight Gregory BrackinCouncilman Gil Schisler Ruthie Reyes BurckardMelanie Williams Carson Chambers

Scott DrainvilleJohn EdmondsonLorena HardwickYolanda JenningsCarolyn House StewartFrank Wyszynski

Committee members Absent (1) Others Present (1)Richard McClain Julia Mandell, Gray Robinson

Attendance log is attached.

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The meeting was called to order at 9:06 a.m. by Committee Chair Melanie Williams. She announced that the physical quorum required for a hybrid Operations and Safety Committee meeting was not secured.

Pledge of Allegiance followed.

Ms. Danielle Arthur, Board Administrator, performed the roll call for attendance. Committee members Kemp, Schisler, and Williams were present. Committee members Knight and McClain were absent.

Committee Chair Williams referred the Committee to the Roles and Responsibilities for the Operations and Safety Committee, and Rules for Committee Participation in the packet.

Committee member Knight joined the meeting at 9:09 a.m.

Ms. Julia Mandell, HART General Counsel, noted that she is attending virtually as the rest of the Committee. She announced that since a physical quorum is not in place, this meeting will be treated as a workshop format where items on the agenda can be fully discussed and a consensus

13

Hillsborough Transit AuthorityOperations and Safety Committee Hybrid Meeting

February 15, 2021Continued…

can be taken understanding that it is not binding. Ms. Mandel stated that the meeting can proceed forward, but items such as the election of Committee Officers cannot take place.

ELECTION OF COMMITTEE OFFICERS

Committee Chair Williams deferred the election of Committee Officers to a later meeting due to lack of quorum. She stated that she would continue to lead in the Committee in Chair role. Committee Chair Williams referred to her comment at the last Board meeting that perhaps the membership of the Committee could be adjusted to best support being effective at the Committee level representing HART. She stated that she hopes to hear options at the next meeting such as adding more members to the quorum.

Ms. Arthur stated that staff is working on the request and is gathering options.

Committee member Kemp noted that often times, committees are reduced rather than expanded in order to attain quorum. She added that her option is that the committees review items that go to the full Board; and having a final vote is not as significant as the discussions.

APPROVAL OF MINUTES

Committee Chair Williams referred the Committee members to the meeting minutes from the December 21, 2020 Operations and Safety Committee Virtual Workshop, and January 25, 2021 Operations and Safety Committee Hybrid Meeting. She noted that there was no quorum to approveand asked if any of the Committee members had any corrections or comments.

No Committee members had any corrections or comments.

PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER)

There was no one pre-registered for public comment.

PRESENTATION

Monthly Safety and Security Update

Mr. David Kelsey, Interim Director of Safety, provided an overview of accidents and security altercations for the month of January 2021. A full copy of the presentation is available upon request from the Board Administrator at arthurd@gohart.org.

Committee member Kemp noted her surprise that people were climbing the streetcars and busesduring the Super Bowl celebrations without fear. She asked if these situations will be discussed in preparations for any future events.

Mr. Kelsey stated that there will be an after action meeting this week with the departments involved in reviewing the response to the event. He noted that streetcar served annual mass events in the past, such as Gasparilla, but this was the first year when an individual climbed on top of a streetcar. Mr. Kelsey stated that there is always room for improvement and he will be working with the team to improve the response for the next mass event.

14

Hillsborough Transit AuthorityOperations and Safety Committee Hybrid Meeting

February 15, 2021Continued…

Committee member Kemp cautioned that cutting service for mass events like Gasparilla would be de minimis in terms of the needs for that event. She added she is against going in the direction of cutting service because it is really important to get people out and help with the crowd control.

Mr. Kelsey clarified that he meant that the vehicles would serve all stations up to the areas with massive crowding to avoid any accidents or incidents. He detailed the contingency plan that was in place for the Super Bowl parade. Mr. Kelsey added that staff also works with the local law enforcement to gain assistance to ensure that the service continues to roll unimpeded and as safely as possible.

Committee member Schisler expressed his shock of people climbing the HART vehicles and asked Mr. Kelsey to share the Committee’s gratitude to the Operators for their quick thinking and appropriate reactions to avoid possible disasters. He thanked all HART staff that was involved.

Committee Chair Williams echoed the comments of Committee members Kemp and Schisler. She acknowledged all the actions done regarding COVID-19 and thanked staff.

Monthly Safety and Security Update

Ms. Crystal Hundley, Interim Chief People Officer, provided an overview of the HART Virtual/Online Training Plan which explains remote opportunities for trainings for new Bus Operators, Mechanics. A full copy of the presentation is available upon request from the Board Administrator at arthurd@gohart.org.

Committee Chair Williams noted that this type of training is necessary given the COVID-19 environment and she is happy to see all the options for participation. She applauded the work done to continue to train the employees for the unknown. Committee Chair Williams inquired if the Board members will have access to the online Learning Management System (LMS).

Ms. Hundley clarified that the LMS is for HART employees, but a catalog can be provided to the Board.

Committee Chair Williams stated that that could be a good option so that if there is something that the Board sees a training that is pertinent that the Committee needs to be aware of. She suggested a high-level overview of the training periodically to keep the Committee aware.

OLD BUSINESS

There was no old business.

NEW BUSINESS

There was no new business.

ADJOURNMENT

The meeting adjourned at 9:43 a.m.

15

BOARD ATTENDANCE LOGMeeting: Operations and Safety Committee Hybrid Meeting Date:02/15/2021

COMMITTEE MEMBERSNAME PRESENT ABSENT AFTER ROLL CALL

Physical CMTCommissioner Pat Kemp XMarvin Knight X Joined at 9:09 a.m.Richard A. McClain XCouncilman Gil Schisler XMelanie Williams X

OTHER BOARD MEMBERS PRESENTMayor Jane CastorRena FrazierTyler HudsonEric JohnsonCommissioner Gwen MyersCommissioner Kimberly OvermanCommissioner Mariella SmithCouncilmember Luis Viera

STAFF PRESENT OTHERS

In Person Julia Mandel, Gray RobinsonDanielle ArthurCrystal HundleyDavid KelseyAdelee Le GrandChanita MooreLena PetitTeri WrightFrank Wyszynski

Communication Technology Media (CMT)Sylvia BerrienGregory BrackinRuthie Reyes BurckardCarson ChambersScott DrainvilleJohn EdmondsonLorena HardwickYolanda JenningsCarolyn House Stewart

16

Hillsborough Transit AuthorityOperations and Safety Committee Virtual Meeting

March 15, 2021______________________________________________________________________________

PRESENTATION

Safety and Security Update – February 2021

This presentation provides an analysis of accidents and incidents during the month of February2021.

Prepared by: David Kelsey, Interim Director of Safety and Security

Reviewed by: Ruthie Reyes Burckard, Deputy Chief of Transportation

Approved by: Adelee Marie Le Grand, AICP, Chief Executive Officer

17

Operations and Safety Committee Virtual MeetingMarch 15, 2021

David KelseyInterim Director of Safety & SecurityHillsborough Area Regional Transit Authority

Safety & Security Monthly Update – February 2021

18

Bus Accidents Analysis 2020 vs. 2021

2

Fixed Object/Mirror POV Strikes HART POV Rear End HART HART Hits POV HART Rear Ends POV0

5

10

15

20

25

30

February 2020/2021 ComparisonFeb-20 Feb-21

19

Van Accidents Analysis 2020 vs. 2021

3

Fixed Object/Mirror POV Strikes HART POV Rear End HART HART Hits POV HART Rear Ends POV0

0.5

1

1.5

2

2.5

February 2020/2021 ComparisonFeb-20 Feb-21

20

Action Items

4

• Transportation Security Administration Exercise on February 4, 2021

• Joint Health and Safety Committee Meeting (March 9)

• COVID 19 / COOP (Ongoing)

• Post Event Training (Ongoing)

21

5

22

Hillsborough Transit AuthorityOperations and Safety Committee Virtual Meeting

March 15, 2021______________________________________________________________________________

PRESENTATION

Radio System Replacement Project

HART currently owns, operates, and maintains their own radio communication system. Thesystem is a 13-year-old analog system and has been very reliable. This technology is past its useful life and being phased out of the industry. HART has worked in the past with a consulting group on options to upgrade the system including joining the Hillsborough County system. The information in the presentation is informational on the current situation and options while HART continues to get updated pricing to offer the best course of action for the future.

Prepared by: Juston Lafler, Director of Maintenance

Reviewed by: Scott Drainville, Deputy Chief of Maintenance & Facilities

Approved by: Adelee Marie Le Grand, AICP, Chief Executive Officer

23

Operations and Safety Committee Virtual MeetingMarch 15, 2021

Juston LaflerDirector of MaintenanceHillsborough Area Regional Transit Authority

Radio System Replacement Project

24

Radio System Overview

2

25

Options from IBI

3

Alternative 1. DMR Voice 2. County Radio Voice 3. VoIP + Analog Voice Backup 4. VOIP + County Radio Voice

Benefits More reliable than VoIP and better control as owned by HART

Saves 6-9 months on deployment and has multiple levels of redundancy

No Constraints on capacity or coverage; Full control by HART

No Constraints on capacity or coverage; Multiple levels of redundancy

Risks • No redundancy• Adds 6-9 months to project• Possible replacement

needed in 7-10 years

• Dependent on the CountySystem

• Parts not available for analogradios

• May need to be updated in 5years

• VoIP Router Failure

• Chance of router failure forVoIP

• Dependent on the Countysystem for back-up

Capital Cost $2,950,000 $3,640,000 $1,300,000 $4,940,000

Annual Operating Costs

$200,000 $125,000 $290,000 $225,000

Total Ownership Costs $4,950,000 $4,890,000 $4,200,000 $7,190,000

• Costs were based on expansion numbers with AFT tax• Digital system was to move to an 800 MHz system• IBI recommended to join the County radio system

26

HART/County Pros and Cons

4

Pros of owning our current system:

• Full control over usage of bands and groupings• Repair equipment in-house• No maintenance contract • Coverage: 95% outgoing and 92% incoming

Pros of joining the county system:

• Can be implemented quickly• 19 towers providing 99.9% coverage• Integrated with emergency services• Software upgrades• Utilize County service contracts

Cons of owning our current system:

• Responsible for hardware replacement• Responsible for license • Responsible for installation and configurations

Cons of joining the county system:

• Lack of control• Dependent on county • Cost to change configurations• Expensive equipment

27

5

Next Steps

• Receive updated costs to join the county radio system

• Find costs to replacing the current system

• Compare and recommend the best course of action

28

6

29

Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting

March 15, 2021

COMMITTEE ACTION ITEM Authorize the Chief Executive Officer to Award a Contract for Construction Services to Flores Construction for the Construction of a Bus Bay with Shelter Pad and Landing Pad at State Road 60 and Strawberry Ridge Boulevard in the Amount of $127,555 Plus a Contingency of $12,755.50, for a Total not-to-Exceed Amount of $140,310.50 OVERVIEW This contract is for the construction of a bus bay with shelter pad and a landing pad at State Road 60 and Strawberry Ridge Boulevard. This project was submitted as apart of HART/Hillsborough Inter-local agreement Project Justification Report for the Capital Improvements Programs for FY21-22. Hillsborough County Zone 7 Impacts Fees will fully fund the project. RECOMMENDATION That the Operations and Safety Committee review the action item authorizing the Chief Executive Officer to award a contract for construction services to Flores Construction for the construction of a bus bay with a shelter pad and a landing pad at State Road 60 and Strawberry Ridge Boulevard in the amount of $127,555 plus a contingency of $12,755.50, for a total not-to-exceed amount of $140,310.50; and advance this item to the April 5, 2021 Board of Directors meeting. FINANCIAL IMPACT Funding for this contract is provided by Hillsborough County Zone 07 Impact Fees appropriated in the FY2021 HART Capital budget. BACKGROUND Currently, HART has a bus stop located at State Road 60 and Strawberry Ridge Boulevard. The bus stop is on an extremely busy section of State Road 60 in Brandon. The position of this bus stop requires the driver to pick up and unload passengers in areas with no sidewalk connectivity alongside jam-packed roads, especially during rush hours. The priority of this project required it to be listed as one of HART’s top requests for Hillsborough County impact fees for Zone 7. To rectify these issues, the HART Project Management Office seeks to construct a bus bay with a shelter pad and a landing pad at the State Road 60 and Strawberry Ridge Boulevard. PROCUREMENT CONSIDERATIONS IFB-43792 was issued for the construction of a bus bay with shelter pad and landing pad at State Road 60 and Strawberry Ridge boulevard. The solicitation notice was posted to HART’s website and DemandStar and published on Bonfire on January 12, 2021. Twenty-six contractors downloaded the solicitation. Four firms, American Construction, D-Mar General Contracting, Flores Construction and JAM 520 Inc. submitted bids on February 8, 2021. HART’s consultant, Kimley-Horn, reviewed the bids submitted. The bid submitted by Flores Construction was determined to be fair and reasonable in accordance with local market values and current industry pricing. Flores has been determined to have submitted a bid acceptable and

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Hillsborough Transit Authority Operations and Safety Committee Virtual Meeting

March 15, 2021

advantageous to HART, cost and all other factors considered, and has the capacity to perform all of the requirements of the project scope and contract terms. NEXT STEPS Present the recommendation by the Operations and Safety Committee at the April 5, 2021 Board of Directors meeting and upon approval, the Chief Executive Officer will award the contract.

Prepared by: DeWayne M. Brown, Project Manager I

Reviewed by: Lynda Crescentini, Interim Chief Financial Officer Approved by: Adelee Marie Le Grand, AICP, Chief Executive Officer

Attachment: Resolution #R2021-04-XX

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ATTACHMENT

RESOLUTION NO. #R2021-04-XX

A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO AWARD A CONTRACT FOR CONSTRUCTION SERVICES TO FLORES CONSTRUCTION FOR THE CONSTRUCTION OF A BUS BAY WITH A SHELTER PAD AND A LANDING PAD AT STATE ROAD 60 AND STRAWBERRY RIDGE BOULEVARD IN THE AMOUNT OF $127,555 PLUS A CONTINGENCY OF $12,755.50, FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $140,310.50 WHEREAS, Hillsborough Transit Authority (HART) has a need for construction services of a bus bay with shelter pad and landing pad; and WHEREAS, HART issued an Invitation for Bid IFB-43792 in compliance with HART’s procurement policies; and WHEREAS, bids were received and evaluated in accordance with HART’s procurement policies and State of Florida Statutes; and WHEREAS, the Flores Construction was determined to have the capacity to perform the work and prices offered by Flores Construction were determined to be fair and reasonable; and WHEREAS, funding for these services is available through Hillsborough County Zone 07 Impact Fees appropriated in the FY2021 HART Capital budget; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Chief Executive Officer is authorized to award a contract for construction services of a bus bay with shelter pad and landing pad by Flores Construction in the amount of $127,555 plus a contingency of $12,755.50, for a total not-to-exceed amount of $140,310.50. Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the terms of the aforementioned contract. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON APRIL 5, 2021. ATTEST: Commissioner Mariella Smith, Chairperson HART Board of Directors Councilmember Gil Schisler, Secretary HART Board of Directors

Julia Mandell, Esquire

HART Board General Counsel

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