open session of the board meeting wednesday, … · (a) audit committee annual report –...

Huron-Superior Catholic District School Board

AGENDA & REPORTS

MEETING TO BE HELD IN

THE BOARD CHAPEL

OF THE CATHOLIC EDUCATION CENTRE

MASS: 6:30 P.M.

OPEN SESSION: 7:15 P.M.

OPEN SESSION OF THE BOARD

MEETING

WEDNESDAY, DECEMBER 12, 2018

OUR MISSION

Persons present are invited to indicate how they have seen Our Mission lived out recently.

AGENDA FOR THE OPEN SESSION BOARD MEETING OF THE HURON-SUPERIOR CATHOLIC DISTRICT SCHOOL BOARD

ON WEDNESDAY, DECEMBER 12, 2018 @ 7:15 PM BOARD CHAPEL – CATHOLIC EDUCATION CENTRE

A CALL TO ORDER

1. Acknowledgement of Traditional Lands and Sacred Space – (Anthony)

We begin our Board meeting by acknowledging that our city schools and Board offices sit on the traditional lands of the Batchewana First Nation, the Garden River First Nation and the Métis Nation. We also acknowledge that this meeting occurs in our Board’s Chapel, which is a sacred space, entrusted to us by the Congregation of the Sisters of St. Joseph of Sault Ste. Marie.

2. Call the Roll:

Trustees:

John Caputo, Leslie Cassidy-Amadio, Tony D’Agostino, Lindsay Liske, Carol

MacEachern, Debbie Mayer, Kathleen Rosilius, Joe Ruscio, Gary Trembinski,

Sandra Turco

Regrets:

Officials:

Rose Burton Spohn (Director of Education), Joe Chilelli, Maria Esposito,

Chris Spina, Danny Viotto

Student Representative:

Anthony DeLorenzi

Other Reps:

Darrell Czop (President, O.E.C.T.A.)

Sergio Bernardo (Vice-President, O.E.C.T.A.)

Wayne Greco (President, C.P.C.O.)

Brenda Rankin (President, C.U.P.E.)

Victor Zauner (Vice-President, C.U.P.E.)

Page | 2 AGENDA – OPEN SESSION DECEMBER 12, 2018 _____________________________________________________________________________________

B ADOPTION OF ORDER OF BUSINESS

1. Proposed Resolution: That the Huron-Superior Catholic District School

Board adopts the Agenda for the Board Meeting of December 12, 2018.

Are there any additions/changes/deletions?

C DISCLOSURE OF CONFLICT OF INTEREST AND THE GENERAL NATURE

THEREOF

D NEW BUSINESS

1. ELECTION FOR OFFICE OF CHAIRPERSON

The election shall proceed in compliance with By-Law 02-1, Policy No. 1000.

(a) Scrutineers will be named. Each trustee will receive a ballot with the names

of all of the trustees. Each trustee will mark a ballot to nominate one individual for the position of Chairperson.

(b) Voting shall be conducted by secret ballot. (c) The ballots will be collected by the scrutineers who will recess and prepare

a list of the nominees alphabetically. (d) The names of the nominees will be recorded on the white board and each

will be asked if they wish their name to stand for the office of Chairperson. Trustees permitting their names to stand will stand for election. Each nominee, in reverse order of his/her nomination, will be given an opportunity to address the Board for up to three (3) minutes.

(e) The member receiving a clear majority of the votes, cast by the members

present shall be declared elected Chairperson. (f) Should no candidate receive a clear majority of the votes cast, the name of

the candidate receiving the smallest number of votes shall be dropped and the Board shall proceed to vote anew and so continue until the Chairperson is elected.

(g) In case of equality of votes, the candidates shall draw lots to fill the

position.


(h) The Secretary shall announce the results of the ballot by declaring the name of the member who has received a clear majority of the votes cast and shall not declare the count.

2. CHAIRPERSON ASSUMES THE CHAIR

Chairperson’s Remarks (Inaugural Address) will be given on January 16, 2019, at the Inaugural Mass.

3. ELECTION FOR THE OFFICE OF VICE-CHAIR

The same procedure will be followed as above for the election of the Chair.

Vice-Chair’s Remarks

4. COMMITTEES OF THE BOARD

The Chairperson of the Board shall request volunteers for committees to submit their names in writing. The Chairperson shall appoint board members to a committee as is deemed to be in the Board’s best interests. Appointments will be announced at the January 16, 2019 meeting.

(a) Special Education Advisory Committee (4-year term)

Trustee

First Nations Rep is required by legislation (b) Audit Committee (4-year term)

Three Trustees

(c) Parent Involvement Committee

Chair or Designate (d) Transportation Governance Committee

Chair or Designate (e) Policy Committee

Board Chair

2 Trustees (f) Focus on Faith

Chair or Designate

‘Ad Hoc’ Committees (when required) (a) Supervised Alternate Learning Committee

1 Trustee


(b) Suspension/Expulsion Appeals Committee

Committee of the Board (c) Director’s Performance Appraisal Committee

Committee of the Board (d) Centre for Social Justice and Good Works

1 Trustee

E CONFIRMATION OF MINUTES

1. Minutes of the Board Meeting of November 14, 2018. (Pg 9)

Proposed Resolution: That the Huron-Superior Catholic District School

Board approves the Minutes of the Board Meeting of November 14, 2018.

2. Minutes of the In-Committee Meeting of November 14, 2018.


Board approves the Minutes of the In-Committee Board Meeting of

November 14, 2018.

F BUSINESS ARISING FROM THE MINUTES

G PRESENTATIONS

1. The Soo’s Got Talent Performers: Director Rose Burton Spohn to

introduce Michaela Skagen (St. Francis School), Bethany Pelletier (Holy

Family School), and Daniella Brewer (St. Mary’s College)

H COMMITTEE REPORTS

1. Minutes of the Special Education Advisory Committee Meeting (Pg 16) Proposed Resolution: That the Minutes of the S.E.A.C. meeting of the

Huron-Superior Catholic District School Board of October 24, 2018 be approved.

I ADMINISTRATIVE ITEMS REQUIRING ACTION

1. Proposed Changes to Policy 1000 – Procedure By-Laws

Proposed Resolution: That the Huron-Superior Catholic District School Board approves the addition of article 44.2 to its by-laws.

If the Chairperson elects to vacate the chair for any reason, the Chairperson shall call upon a Trustee who is not the mover or seconder of


any motion or subsidiary motion on the table (and preferably, though not necessarily, a Trustee who has not spoken) to fill the place of the Chairperson until the main motion is disposed of, in the following sequence: 1. Vice-Chairperson

2. Another Trustee present. 2. Proposed Changes to Policy 1000 – Procedure By-Laws (Pg 19)

Proposed Resolution: That the Huron-Superior Catholic District School Board approves the proposed amendment to article 59 of its by-laws.

No member of the Board shall have more than one vote as Chairperson or otherwise, either at Board Meetings, in Committee of the Whole or in any Committee. Any question on which there is an equality of votes shall be deemed to be negative. The members shall indicate their vote by clearly upraised hands. No vote shall be taken by ballot or any other method of voting. An

allowable exception shall be when nominating and electing the Chair and

Vice-Chair of the Board or the Chairs of Board Committees at the first

meeting of the year or when a vacancy exists.

At any time, any member may request a recorded vote. The request for a

recorded vote must be seconded by another member. Any member may

also have their reasons recorded as to why they voted as they did, so long

as it is in writing and presented to the chair of the board, after it is read

aloud, and prior to the vote being called. The written reasons will be

incorporated into the minutes of the board.

3. 2017-2018 Financial Statements (Pg 20)


Board approves the 2017-2018 Audited Financial Statements as

presented.

4. Surplus Property (Pg 41)


Board declares Sister Mary Clare Catholic School surplus and available for

sale.

5. OCSTA 2019 Catholic Trustees’ Seminar – January 18-20, 2019 Proposed Resolution: That the Huron-Superior Catholic District School Board allows Leslie Cassidy-Amadio, John Caputo, Tony D’Agostino, Lindsay Liske, Debbie Mayer, Kathleen Rosilius, Joe Ruscio, Gary Trembinski, and Director Rose Burton Spohn to travel to Toronto to attend the OCSTA 2019 Catholic Trustees’ Seminar.


6. Fieldtrips (Pg 42) Proposed Resolution: That the Huron-Superior Catholic District School Board approves the following field trip application:

1. Holy Cross School (C. Barros-Vallecorsa) travelling to Traverse City,

Michigan on June 19, 2019 and returning June 20, 2019. 2. St. Basil School (M. Rector) travelling to Toronto, ON on May 13 or

14, 2019 and returning May 17, 2019.

J INFORMATION ITEMS

1. Reports to the Director of Education

(a) Audit Committee Annual Report – Superintendent Chris Spina (Pg

(b) Purchasing Report – November 2018 – Superintendent Chris

Spina (Pg 55)

(c) St. Mary’s College Monthly Activity Report – Student Trustee

Anthony DeLorenzi (Pg 56)

2. Correspondence

3. Notes of Thanks

Mary Lou Pringle, Terry Harvey, Gina Cuglietta and Wayne Greco.

K TEN MINUTE QUESTION AND ANSWER PERIOD

• ON AGENDA ITEMS FOR THOSE IN ATTENDANCE

L UPCOMING EVENTS

December 19 - SEAC Meeting

December 20 - Board Advent Liturgy in Board Chapel

Dec 24 – Jan 7 - Board Holiday Shutdown

January 16 - Next Board Meeting

January 18-19 - OCSTA 2019 Catholic Trustees Seminar (Toronto)

M CLOSING PRAYER

N ADJOURNMENT

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MINUTES FOR THE OPEN SESSION BOARD MEETING OF THE HURON-SUPERIOR CATHOLIC DISTRICT SCHOOL BOARD

ON WEDNESDAY, NOVEMBER 14, 2018 @ 7:15 PM BOARD CHAPEL – CATHOLIC EDUCATION CENTRE

PRESENT: Trustees:

John Caputo (Chair), Gary Trembinski (Vice-Chair), Leslie Cassidy-Amadio (via

scopia), Tony D’Agostino, Lindsay Liske, Elaine McDonagh, Bill Murphy,

Kathleen Rosilius, Sandra Turco

REGRETS: Carol MacEachern

Officials:

Rose Burton Spohn (Director of Education), Joe Chilelli, Maria Esposito, Chris

Spina, Danny Viotto

Student Representatives:

Anthony Delorenzi

Other Reps:

Darrell Czop (President, O.E.C.T.A.)

Sergio Bernardo (Vice-President, O.E.C.T.A.)

Wayne Greco (President, C.P.C.O.)

Brenda Rankin (Acting President, C.U.P.E.)

Victor Zauner (Vice-President, C.U.P.E.)

Vision and Values

Trustee Kathleen Rosilius attended the Remembrance Day Celebration in Elliot

Lake and commended the choir, which consisted of some student from Our

Lady of Lourdes and Our Lady of Fatima, on their beautiful performance.

Student Trustee Anthony DeLorenzi mentioned his attendance at the Christian

Life Day Training and the impact it had for all those who took part.

Chair John Caputo congratulated all trustees on winning the election, and once

again being part of the Board team. He thanked outgoing Trustees Elaine

McDonagh and Bill Murphy for their dedication and passion for Catholic

Education. He also extended his thanks for the opportunity to serve as Chair for

the last two terms. He highlighted some of the board’s accomplishments over

the past year; from changeover in staff, to amalgamating of schools, to the

breaking of ground for our new school in Espanola. Chair John Caputo thanked

all trustees and senior administration for their support of Catholic education and

wished them continued success in the future.

Page | 2 MINUTES – OPEN SESSION NOVEMBER 14, 2018 _____________________________________________________________________________________

Adg# Res#

B-1 B-298 Moved by: Elaine McDonagh Seconded by: Sandra Turco

That the Huron-Superior Catholic District School Board adopts the Agenda for

the Board Meeting of Wednesday, November 14, 2018.

CARRIED

B-299 Moved by: Bill Murphy Seconded by: Tony D’Agostino

That the Huron-Superior Catholic District School Board approves to discuss

articles 72 and 85 of its by-laws at this meeting, and propose resolutions for

approval. (See agenda item I-6.)

CARRIED by a 2/3 vote

E-1 B-300 Moved by: Lindsay Liske Seconded by: Tony D’Agostino

That the Huron-Superior Catholic District School Board approves the Minutes of

the Board Meeting of Wednesday, October 17, 2018.

CARRIED

E-2 B-301 Moved by: Leslie Cassidy-Amadio Seconded by: Bill Murphy

That the Huron-Superior Catholic District School Board approves the Minutes of

the In-Committee Board Meeting of Wednesday, October 17, 2018.

CARRIED

G-1 Creating a Makerspace and Maker Mindset for 21st Century Learning

Syndy Wither, Principal at Sacred Heart School in Espanola, highlighted this

Ministry-funded initiative that fosters opportunities for hands-on learning and

creation, using such items as craft supplies and emerging technologies.

“Anything is possible in a makerspace.”

G-2 Summer International Learning Program

Colleen Hannah, Principal, and Daniella Veltri, Teacher, at St. Mary’s College

began the presentation by outlining the formation and progression of the

partnership with CANASIAN and the international learning program. The

summer program, which would see students travel to Thailand over the

summer and earn a co-operative education credit, was detailed with student

and course expectations. Darren and Diana Vaughan, owners of CANASIAN

Education Adventures, discussed the many aspects of this program, including

availability, preparations, insurance, health care, costs and support for the

students. This program is intended to provide secondary school students with a

memorable learning experience.


H-1 B-302 Moved by: Lindsay Liske Seconded by: Sandra Turco

That the Minutes of the S.E.A.C. Meeting of the Huron-Superior Catholic

District School Board of September 26, 2018, be approved.

It was noted that Trustee Sandra Turco was shown as present, when she was

not. She is an alternate and will be recorded and shown as an alternate when

she is required to attend.

CARRIED

I-1 B-303 ELECTRONIC POLL That the Huron- Superior Catholic District School Board approves the fieldtrip for Genevieve DiCerbo (not attending), Heidi Zagordo (teachers at St. Mary’s College), and up to 10 students, to travel to Ottawa on November 13, 2018, to attend the We Day.

CARRIED

I-2 B-304 Moved by: Kathleen Rosilius Seconded by: Tony D’Agostino That the Huron-Superior Catholic District School Board approve the

appointment of Sherri Kitts as the primary member of SEAC, with Marnie Yourchuk as the alternate member.

CARRIED I-3 B-305 Moved by: Leslie Cassidy-Amadio Seconded by: Kathleen Rosilius

That the Huron-Superior Catholic District School Board approves the following field trip applications:

1. St. Mary’s College (A. DiCerbo) travelling to New York City, USA, on May 6, 2019 and returning May 9, 2019.

2. St. Mary’s College (L. Czop) travelling to Stratford, ON, in May 2019 (dates to be determined).

3. St. Paul School travelling to Toronto on June 18, 2019 and returning June 22, 2019.

4. Sacred Heart School travelling to Stratford, ON, on June 13, 2019 and returning June 14, 2019.

CARRIED I-4 B-306 Moved by: Bill Murphy Seconded by: Tony D’Agostino

That the Huron-Superior Catholic District School Board approves the proposed amendments to articles 1, 4, 14, 20, 23, 28, 29, 32 and 42 of its by-laws; the addition of articles 1.1 and 18.1 to its by-laws; and the tabling of the discussion of the addition of article 44.2 to its by-laws.

CARRIED B-307 Moved by: Bill Murphy Seconded by: Tony D’Agostino That the Huron-Superior Catholic District School Board approves the proposed

amendments to articles 1, 4, 14, 20, 23, 28, 29, 32 and 42 of its by-laws.


Article 1: That the first meeting of the Board for each new term shall be held at the Board

Headquarters no later than fifteen days after the day on which the term of office of the Board commences, at 19 15 hours.

Article 4: The Secretary shall certify that the members have met all procedural

requirements and are eligible to take office and declare the Board legally constituted.

Article 14: The Regular Meeting of the Board shall be held as indicated, in advance, at a

place designated by the Board at the previous Regular Meeting unless otherwise ordered by the Chairperson of the Board; or in the case of inclement weather, in which case the Board will meet at the same hour and place on the next following day which shall not be a statutory or civic holiday. In the event that circumstances warrant that a Regular meeting of the Board should be cancelled, the Secretary of the Board shall cancel such meetings following consultation with the Chairperson.

Article 20: At all meetings of the Board, Regular and Special, the presence of a majority of

all the members constituting the Board shall be necessary to form a quorum. For greater clarity, a majority is half of the Trustees plus one.

Article 23: A person or a delegation wishing to appear before or present a brief to the

Board, shall apply in writing and shall submit a copy of the brief on or before 12 00 noon of the seventh working day before the meeting.

Article 28: The Chairperson of the Board, or in his/her absence, the Vice-Chairperson or

designate, shall preside at all meetings of the Board. He/she shall call the meeting to order at the hour appointed and shall preserve order and decorum and decide upon all questions of order, and he/she shall cause the Secretary of the Board to record the names of all members present.

Article 29: In case of the unexpected absence of both the Chairperson and the Vice-

Chairperson for ten minutes after the hour appointed, as soon as a quorum shall be present, the Board shall choose a pro-tem Chairperson.

Article 32: The Secretary of the Board shall be responsible for preparing an agenda for

each meeting of the Board and distributing it no fewer than four working days before the meeting. A copy of the agenda shall be forwarded to the Chairperson and Vice-Chairperson one week prior to the meeting. The Chairperson, or in his/her absence, the Vice-Chairperson may request a


meeting before the final publication of the agenda. Board members wishing to include any item shall forward the item to be received at the Board Office no later than 12 00 noon on the Monday preceding the week of the Board Meeting. All reports submitted after the deadline may be placed on the agenda at the discretion of the Board by a simple majority vote.

Article 42 Except for supplementary or modified rules adopted by the Board, "Robert's

Rules of Order, Newly Revised" shall be the parliamentary authority for all meetings of the Huron-Superior Catholic District School Board. A copy of this authority shall be readily available to Board members.

CARRIED B-308 Moved by: Tony D’Agostino Seconded by: Kathleen Rosilius That the Huron-Superior Catholic District School Board approves the addition of

article 1.1 to its by-laws. The inaugural Meeting may be preceded by a mass organized by the Secretary

of the Board. CARRIED B-309 Moved by: Tony D’Agostino Seconded by: Leslie Cassidy-Amadio That the Huron-Superior Catholic District School Board approves the addition of

article 18.1 to its by-laws. A special meeting of the Board shall be held at the date and time fixed by the

Chairperson within seven days if s/he receives the written request of at least three Trustees.

CARRIED B-310 Moved by: Tony D’Agostino Seconded by: Lindsay Liske That the Huron-Superior Catholic District School Board removes the

amendment to article 44.2 from Resolution B-306 for further discussion. CARRIED

I-5 B-311 Moved by: Leslie Cassidy-Amadio Seconded by: Tony D’Agostino That the Huron-Superior Catholic District School Board approves the proposed

amendment to article 11 of its by-laws. The Chairperson of the Board will annually request, at the December Board

meeting, that all members, who wish to serve on committees, submit an email, within one week’s time, to the presiding chair, the committees on which they would most like to serve, in order of preference. The Chairperson shall appoint board members to a committee if it is deemed to be in the Board’s best interests and where possible, give preference to members who have not yet served on individual committees.

CARRIED


B-312 Moved by: Bill Murphy Seconded by: Lindsay Liske That the Huron-Superior Catholic District School Board approves the proposed

amendment to article 21 of its by-laws. In the absence of a quorum after 20 minutes of the appointed start or during the

course of any Board Meeting no business can be legally transacted and it shall be the responsibility of the presiding Chairperson and Secretary to record the lack of a quorum and end all business transactions until the next regular or special meeting. Discussion of other agenda items will continue.

CARRIED

B-313 Moved by: Tony D’Agostino Seconded by: Bill Murphy That the Huron-Superior Catholic District School Board approves the proposed

addition of article 42.1 to its by-laws. Robert’s Rules of Order, in Brief, shall be provided, if needed, to each trustee at

the beginning of their term of office. CARRIED

B-314 Moved by: Leslie Cassidy-Amadio Seconded by: Sandra Turco

That the Huron-Superior Catholic District School Board approves the proposed

addition of article 44.1 to its by-laws.

The Chairperson should make every effort to maintain an appearance of

impartiality so that members of both sides of any issue can feel confident that

they will receive fair treatment. The Chair does not participate in debate on any

issue unless he or she gives up the chair until the issue is disposed. The Chair

votes only when either, the vote is by ballot or the Chair’s vote will change the

result of the vote.

CARRIED

B-315 Moved by: Tony D’Agostino Seconded by: Bill Murphy


amendment to article 59 of its by-laws.

DEFERRED

B-316 Moved by: Leslie Cassidy-Amadio Seconded by: Tony D’Agostino


deletion of article 93 from its by-laws.

No report will be recognized as emanating from any Committee unless it be in

writing and signed by the Chairperson thereof, under whose authority it shall be

issued.

CARRIED


I-6 B-317 Moved by: Tony D’Agostino Seconded by: Bill Murphy


deletion of article 72 from its by-laws.

After the Chairperson has put a question to vote, there shall be no further

debate and no member shall walk across or out of the room or make any

noises or disturbances. The decision of the Chairperson as to whether the

question has been finally put shall be conclusive.

CARRIED

B-318 Moved by: Leslie Cassidy-Amadio Seconded by: Sandra Turco


amendment to article 85 of its by-laws.

All Committees of the Board shall report to the Board in writing and the

Chairperson of the Committee or designate shall sign and present the

report. Committee meeting minutes are acceptable as a report to the Board.

CARRIED

J-1 Storm Water Fence – SMC

Superintendent Chris Spina presented this report and explained its significance

for safety in that area of the property.

Creating a Makerspace and Maker Mindset for 21st Century Learning

Superintendent Maria Esposito touched on this report, as it was presented

earlier in the evening. This learning initiative is a one-time grant provided by the

Ministry and has been well received by all students and staff.

St. Mary’s College Activity Report

Student Trustee Anthony DeLorenzi reported on the accomplishments of the

SMC student athletic groups, and highlighted some past and upcoming events

being held at the school. These included religious retreats, Operation Smile, the

Remembrance Day celebration, the school’s float in the Santa Claus Parade

and the school’s entry at the Festival of Trees.

N-1 B-319 Moved by: Tony D’Agostino Seconded by: Kathleen Rosilius

That the Huron-Superior Catholic District School Board meeting of Wednesday,

November 14, 2018 adjourn at 9:50 p.m.

CARRIED

Chairperson: ______________________________________

Secretary: ______________________________________


SPECIAL EDUCATION ADVISORY COMMITTEE

S.E.A.C Minutes

Date: Wednesday, October 24, 2018 Place: Board Office - Meeting Room 2

Time: 4:00 – 6:00 p.m.

Attendance: Rosanne Zagordo, Joe Chilelli, Gary Trembinski, Paula Valois, Marty Young, Suzanne Pleau, Irma Direnzo, Lori Ivey, Sherri Kitts, Theresa Coccimiglio, Kerri Dool, Paula Valois

SMC Student Trustees and Guests: Anthony DeLorenzi, Audree Labonte, Mallory Kent Regrets: Lorna Connolly-Beattie, Andrea Cardosa, Rose Burton Spohn

AGENDA ITEMS

ACTION WHO WHEN

1. PRAYER FOR SEAC

● Everyone joined in the Board Prayer

2. ACCEPTANCE OF PREVIOUS MINUTES ( September 26, 2018)

● Minutes were accepted

Marty Lori

3. AGENDA ADDITIONS/CHANGES

4. GUEST(s): REPORTS Student Trustees

● Report was shared about events happening at SMC.

5. MINISTRY UPDATES

● There are no Ministry reports at this time

6. SEAC BUSINESS ● Presentation from FASD

worker ● Presentation from Self

Reg Committee ● Election of Chair ● Committees- MACSE,

SEAC Recommendations and Nominating Committee

● Audree Labonte presented to SEAC to outline her pathway to service. She indicated that children do not need to have a diagnosis of Fetal Alcohol Syndrome Disorder (FASD) in order to get services. Audree can be connected to the home or school to support the child and the team that surrounds them.

● Mallory presented to SEAC about how to access the pathway to service with THRIVE. There are people on the self-regulation committee from HSCDSB, such as Kathy Sutherland that could support in this area.

● We will be postponing the election of the chair until January.

● Committees such as MACSE, SEAC recommendations and the nominating committee will be looked at in January.

January

7. BUSINESS CARRIED FORWARD Follow-up letters

● There were no letters at this time.

8. SUPERINTENDENT AND COORDINATOR’S REPORT

● The presentation on the use of sensory rooms and calming spaces by Marty Young, Mallory Kent and Kathy Sutherland, to the Principals, was well received.

● We are looking at providing some training with Emotion Focused School Support with Adele Lafrance to our Educational Assistants.

● A training session will be offered November 29/30 to our counsellors and administrators in School Attendance Counsellor Certificate Course

● We are also offering a training session in an Autism extension from Behaviour Management System in the new year.

● Joe spoke of an article that was sent from Lorna about school violence. This article prompted risk assessments to be done in all our schools in Ontario highlighting areas such as communication, point of entry into a school, exterior lighting, security cameras. This assessment is done annually and kept with administrators.

Joe

9. ASSOCIATION REPORTS

i North Shore Tribal Council (S. Kitts)

ii AUTISM ONTARIO SSM CHAPTER PARENT INVOLVEMENT COMMITTEE (I. Direnzo)

● No report at this time.

iii ALGOMA FAMILY SERVICES (T. Coccimiglio)

● Dr. Ulzen, child psychologist was in October and then again in January.

iv SSM DOWN SYNDROME SOC. (S. Pleau)

v ALGOMA PUBLIC HEALTH (L. Ivey)

● APH is celebrating 50 years in November. There will be an open house.

● November 16 Transition to school meeting will be held.

vi THRIVE – WELL BEING COMMITTEE ( T. Newell)


vii COMMUNITY LIVING ALGOMA (M. Young)

● CLA is looking for student representation. The committee meets four time a year. The meeting occurs at lunch.

iv LEARNING DISABILITIES ASSOC. (A. Cardosa)


x MEMBER-AT-LARGE (P. Valois)


xi MEMBER-AT-LARGE – FOCUS ON FAITH (L. Connolly Beattie)


xii TRUSTEES REPORT (G. Trembinski)


10. NOTES

Next Meeting: November 28, 2018

Place: Board Office - Meeting Room 2 - Virtual Location - St. Mary School Massey

Time: 4:00 – 6:00 p.m.

Teleconference # Toll Free: 1-866-602-6731

Conference ID: 4626234

* Please submit Association Report one week prior to scheduled SEAC meeting.

By-Laws – Article 59

Article Number

Current Wording Revised Wording Suggested

59 No member of the Board shall have more than one vote as Chairperson or otherwise, either at Board Meetings, in Committee of the Whole or in any Committee, and in all cases where a vote shall be taken on any question, the Chairperson may vote with the other members of the Board upon all questions and any question on which there is an equality of votes shall be deemed to be negative. The members shall indicate their vote by clearly upraised hands. At any time any member may request a secret vote or a recorded vote, a secret vote takes precedence over a recorded vote and the tally of the secret vote shall not be declared or recorded.

No member of the Board shall have more than one vote as Chairperson or otherwise, either at Board Meetings, in Committee of the Whole or in any Committee. Any question on which there is an equality of votes shall be deemed to be negative. The members shall indicate their vote by clearly upraised hands. No vote shall be taken by ballot or any other method of voting. An allowable exception shall be when nominating and electing the Chair and Vice-Chair of the Board or the Chairs of Board Committees at the first meeting of the year or when a vacancy exists. At any time, any member may request a recorded vote. The request for a recorded vote must be seconded by another member. Any member may also have their reasons recorded as to why they voted as they did, so long as it is in writing and presented to the chair of the board, after it is read aloud, and prior to the vote being called. The written reasons will be incorporated into the minutes of the board.

Huron-Superior Catholic DistrictSchool BoardConsolidated Financial StatementsFor the year ended August 31, 2018

DRAFT

Huron-Superior Catholic District School BoardConsolidated Financial StatementsFor the year ended August 31, 2018

Contents

Management's Report 2

Independent Auditor's Report 3

Consolidated Financial Statements

Consolidated Statement of Financial Position 4

Consolidated Statement of Operations 5

Consolidated Statement of Change in Net Debt 6

Consolidated Statement of Cash Flows 7

Notes to the Consolidated Financial Statements 8

DRAFT

Management's Responsibilityfor the Consolidated Financial Statements

The accompanying consolidated financial statements of the Huron-Superior Catholic DistrictSchool Board are the responsibility of the Board's management and have been prepared inaccordance with the Financial Administration Act, supplemented by Ontario Ministry of Educationmemorandum 2004:B2 and Ontario Regulation 395/11 of the Financial Administration Act, asdescribed in Note 1 to the consolidated financial statements.

The preparation of consolidated financial statements necessarily involves the use of estimatesbased on management's judgment, particularly when transactions affecting the current accountingperiod cannot be finalized with certainty until future periods.

Board management maintains a system of internal controls designed to provide reasonableassurance that assets are safeguarded, transactions are properly authorized and recorded incompliance with legislative and regulatory requirements, and reliable financial information isavailable on a timely basis for preparation of the consolidated financial statements. These systemsare monitored and evaluated by management.

The Audit Committee of the Board meets with the external auditors to review the consolidatedfinancial statements and discuss any significant financial reporting or internal control matters priorto the Board's approval of the consolidated financial statements.

The consolidated financial statements have been audited by BDO Canada LLP, independentexternal auditors appointed by the Board. The accompanying Independent Auditor's Reportoutlines their responsibilities, the scope of their examination and their opinion on the Board'sconsolidated financial statements.

Director of Education

Superintendent of Business

Sault Ste. Marie, OntarioDecember 12, 2018

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Independent Auditor's Report

To the Board Members of Huron-Superior Catholic District School Board

We have audited the accompanying consolidated financial statements of Huron-Superior Catholic District SchoolBoard, which comprise the consolidated statement of financial position as at August 31, 2018, the consolidatedstatements of operations, change in net debt and cash flows for the year then ended, and a summary ofsignificant accounting policies and other explanatory information.

Management's Responsibility for the Consolidated Financial StatementsManagement is responsible for the preparation of these consolidated financial statements in accordance withthe basis of accounting described in Note 1 to the consolidated financial statements, and for such internalcontrol as management determines is necessary to enable the preparation of consolidated financial statementsthat are free from material misstatement, whether due to fraud or error.

Auditor's ResponsibilityOur responsibility is to express an opinion on these consolidated financial statements based on our audit. Weconducted our audit in accordance with Canadian generally accepted auditing standards. Those standardsrequire that we comply with ethical requirements and plan and perform the audit to obtain reasonableassurance about whether the consolidated financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in theconsolidated financial statements. The procedures selected depend on the auditor's judgment, including theassessment of the risks of material misstatement of the consolidated financial statements, whether due tofraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity'spreparation of the consolidated financial statements in order to design audit procedures that are appropriatein the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity'sinternal control. An audit also includes evaluating the appropriateness of accounting policies used and thereasonableness of accounting estimates made by management, as well as evaluating the overall presentation ofthe consolidated financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for ouraudit opinion.

OpinionIn our opinion, the consolidated financial statements of Huron-Superior Catholic District School Board for theyear ended August 31, 2018 are prepared, in all material respects, in accordance with the basis of accountingdescribed in Note 1 to the consolidated financial statements.

Emphasis of MatterWithout modifying our opinion, we draw attention to Note 1 to the consolidated financial statements whichdescribes the basis of accounting used in preparation of these consolidated financial statements and thesignificant differences between such basis of accounting and Canadian public sector accounting standards.

Chartered Professional Accountants, Licensed Public Accountants

Sault Ste. Marie, OntarioDecember 12, 2018

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Huron-Superior Catholic District School BoardConsolidated Statement of Financial Position

August 31 2018 2017

Financial AssetsCash and cash equivalents (Note 3) $ 86,814 $ -Accounts receivable 7,349,738 6,015,792Accounts receivable - Government of Ontario Approved Capital (Note 2) 17,066,797 22,508,054Assets held for sale 791,714 419,302

25,295,063 28,943,148

LiabilitiesBank indebtedness (Note 3) - 6,152,569Accounts payable and accrued liabilities 5,087,417 4,801,844Long term debt (Note 4) 13,278,719 13,812,503Deferred revenue (Note 5) 2,495,914 1,135,316Deferred capital contributions (Note 6) 102,638,635 103,965,438Employee future benefits payable (Note 7) 2,078,142 2,173,812

125,578,827 132,041,482

Net debt (100,283,764) (103,098,334)

Non-financial assetsTangible capital assets (Note 14) 109,454,884 110,822,099

Accumulated surplus (Note 8) $ 9,171,120 $ 7,723,765

Director of Education

Chairperson of the Board

The accompanying notes are an integral part of these financial statements.

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Huron-Superior Catholic District School BoardConsolidated Statement of Operations

Budget Actual ActualFor the year ended August 31 2018 2018 2017

RevenueProvince grants - student focused funding $ 67,168,600 $ 67,324,769 $ 64,666,130Province grants - prior year - (12,186) (751,108)Provincial grants - other 818,950 2,663,463 1,648,357Federal grants and fees 3,935,794 3,735,528 3,618,662Other revenues - school boards 1,488,000 1,600,415 1,463,481Other fees and revenues 450,000 701,231 731,786Investment income 26,984 14,099 5,998School fundraising and other revenues 1,719,200 1,933,922 1,839,686Amortization of deferred capital contributions 4,624,295 5,705,067 4,545,268

80,231,823 83,666,308 77,768,260

ExpensesInstruction 56,761,400 56,902,237 55,269,434Administration 3,619,240 3,327,348 3,042,882Transportation 5,103,600 5,277,205 4,926,399Pupil accommodation 12,705,518 13,401,443 11,824,656Other 240,140 1,404,359 338,131School funded activities 1,371,300 1,906,361 1,873,294

79,801,198 82,218,953 77,274,796

Annual surplus 430,625 1,447,355 493,464

Accumulated surplus, beginning of year 8,333,476 7,723,765 7,230,301

Accumulated surplus, end of year $ 8,764,101 $ 9,171,120 $ 7,723,765


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Huron-Superior Catholic District School Board Consolidated Statement of Change in Net Debt

BudgetFor the year ended August 31 2018 2018 2017

Annual surplus $ 430,625 $ 1,447,355 $ 493,464

Acquisition of tangible capital assets (11,510,893) (5,221,961) (13,858,713)Amortization of tangible capital assets 4,624,295 4,722,379 4,546,684Loss on disposal of tangible capital assets - 995,684 -Proceeds on sale of tangible capital assets - 498,700 -Transfer of assets held for sale - 372,413 -

Net change in net debt (6,455,973) 2,814,570 (8,818,565)

Net debt, beginning of year (103,098,334) (103,098,334) (94,279,769)

Net debt, end of year $ (109,554,307)$ (100,283,764)$ (103,098,334)


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Huron-Superior Catholic District School BoardConsolidated Statement of Cash Flows

For the year ended August 31 2018 2017

Cash flows from operating activitiesAnnual surplus $ 1,447,355 $ 493,464Items not involving cash

Amortization of tangible capital assets 4,722,379 4,546,684Amortization of deferred capital contributions (5,705,067) (4,545,268)Loss on sale of tangible capital assets 995,684 -

1,460,351 494,880

Changes in non-cash operating balancesAccounts receivable 4,107,311 (6,818,967)Accounts payable and accrued liabilities 285,573 2,956,563Deferred revenue 1,360,598 (472,080)Employee benefits payable (95,670) (316,375)

7,118,163 (4,155,979)

Capital transactionsProceeds from sale of tangible capital assets 498,700 -Acquisition of tangible capital assets (5,221,961) (13,858,713)

(4,723,261) (13,858,713)

Investing and financing activitiesDecrease in bank indebtedness (6,152,569) 5,047,041Debt principal repayments (533,783) (509,185)Deferred capital contributions received 4,378,264 13,476,836

(2,308,088) 18,014,692

Increase in cash and cash equivalents during the year 86,814 -

Cash and cash equivalents, beginning of year - -

Cash and cash equivalents, end of year $ 86,814 $ -


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Huron-Superior Catholic District School BoardNotes to the Consolidated Financial Statements

August 31, 2018

1. Summary of significant accounting policies

Nature of Business The principal activity of the Board is to administer the operationsof the English catholic elementary and secondary schools in theDistrict of Algoma and three schools in the District of Sudbury.

Basis of Accounting These consolidated financial statements have been prepared in

accordance with the Financial Administration Act supplemented byOntario Ministry of Education memorandum 2004:B2 and OntarioRegulation 395/11 of the Financial Administration Act.

The Financial Administration Act requires that the consolidatedfinancial statements be prepared in accordance with theaccounting principles determined by the relevant Ministry of theProvince of Ontario. A directive was provided by the OntarioMinistry of Education within memorandum 2004:B2 requiringschool boards to adopt Canadian public sector accountingstandards commencing with their year ended August 31, 2004 andthat changes may be required to the application of thesestandards as a result of regulation.

In 2011, the government passed Ontario Regulation 395/11 of theFinancial Administration Act. The Regulation requires thatcontributions received or receivable for the acquisition ordevelopment of depreciable tangible capital assets andcontributions of depreciable tangible capital assets for use inproviding services, be recorded as deferred capital contributionsand be recognized as revenue in the statement of operations overthe periods during which the asset is used to provide service atthe same rate that amortization is recognized in respect of therelated asset. The regulation further requires that if the net bookvalue of the depreciable tangible capital asset is reduced for anyreason other than depreciation, a proportionate reduction of thedeferred capital contribution along with a proportionate increase inthe revenue be recognized. For Ontario school boards, thesecontributions include government transfers, externally restrictedcontributions and, historically, property tax revenue.

The accounting policy requirements under Regulation 395/11 aresignificantly different from the requirements of Canadian publicsector accounting standards which requires that:• government transfers, which do not contain a stipulation thatcreates a liability, be recognized as revenue by the recipient whenapproved by the transferor and the eligibility criteria have beenmet in accordance with public sector accounting standardPS3410;• externally restricted contributions be recognized as revenue inthe period in which the resources are used for the purpose orpurposes specified in accordance with public sector accountingstandard PS3100; and • property taxation revenue be reported as revenue whenreceived or receivable in accordance with public sector accountingstandard PS3510.

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1. Summary of significant accounting policies (continued)

As a result, revenue recognized in the statement of operations andcertain related deferred revenues and deferred capitalcontributions would be recorded differently under Canadian PublicSector Accounting Standards.

Reporting Entity The consolidated financial statements reflect the assets, liabilities,revenues, expenditures and fund balances of the reporting entity.The reporting entity is comprised of all organizations accountablefor the administration of their financial affairs and resources to theBoard and which are controlled by the Board.

School generated funds, which include the assets, liabilities,revenues, expenditures and fund balances of variousorganizations that exist at the school level and which arecontrolled by the Board are reflected in the consolidated financialstatements.

Trust Funds Trust funds and their operations administered by the Board are notincluded in the consolidated financial statements as they are notcontrolled by the Board.

Deferred Capital Contributions received or receivable for the purposes of acquiringContributions or developing a depreciable tangible capital asset for use in

providing services, or any contributions in the form of depreciabletangible assets received or receivable for use in providingservices, shall be recognized as deferred capital contribution asdefined in Ontario Regulation 395/11 of the FinancialAdministration Act. These amounts are recognized as revenue atthe same rate as the related tangible capital asset is amortized.The following items fall under this category:- Government transfers received or receivable for capital purposes- Other restricted contributions received or receivable for capitalpurposes- Property taxation revenues which were historically used to fundcapital assets

Deferred Revenue Certain amounts are received pursuant to legislation, regulation oragreement and may only be used in the conduct of certainprograms or in the delivery of specific services and transactions.These amounts are recognized as revenue in the fiscal year therelated expenditures are incurred or services performed.

Tangible Capital Assets Tangible capital assets are recorded at historical cost lessaccumulated amortization. Historical cost includes the costsdirectly related to the acquisition, design, construction,development, improvement or betterment of tangible capitalassets, as well as interest related to financing during construction.When historical cost records were not available, other methodswere used to estimate the costs and accumulated amortization.

Leases which transfer substantially all of the benefits and risksincidental to ownership of property are accounted for as leasedtangible capital assets. All other leases are accounted for asoperating leases and the related payments are charged toexpenses as incurred.

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Amortization is reflected on a straight-line basis over the estimateduseful life of the assets at the following amortization rates:

Land improvements with finite lives 15 yearsBuildings 40 yearsPortable Structures 20 yearsFirst-time Equipping 10 yearsFurniture 10 yearsEquipment 5 - 15 yearsComputer Hardware 5 yearsComputer Software 5 yearsVehicles 5 - 10 yearsCapital Leases - Computer Hardware over the lease term

Assets under construction are not amortized until the asset isavailable for use.

Retirement and The Board provides defined retirement and other future benefits toOther Employee specified employee groups. These benefits include pension, lifeFuture Benefits insurance and health care benefits, retirement gratuity, worker's

compensation and long-term disability benefits.

As part of ratified labour collective agreements for unionizedemployees that bargain centrally and ratified central discussionswith the principals and vice-principals associations, Employee Lifeand Health Trusts (ELHTs) were established for all employeegroups in 2016-18. The ELHTs provide health, life and dentalbenefits to teachers (excluding daily occasional teachers),education workers (excluding casual and temporary staff), otherschool board staff and retired individuals up to a school board'sparticipation date into the ELHT. These benefits are beingprovided through a joint governance structure between thebargaining/employee groups, school boards trustees associationsand the Government of Ontario. The Board is no longerresponsible to provide certain benefits to OECTA (April 1, 2017),CUPE (March 1, 2018), Principals and Vice-Principals (May 1,2018), and other school board staff (June 1, 2018). Upontransition of the employee groups' health, dental and life benefitsplans to the ELHT school boards are required to remit anegotiated amount per full-time equivalency (FTE) on a monthlybasis. Funding for the ELHTs is based on the existing benefitsfunding embedded within the Grants for Student Needs (GSN),additional ministry funding in the form of a Crown contribution aswell as Stabilization Adjustment.

Depending on prior arrangements and employee group, the Boardprovides health, dental and life insurance benefits for retiredindividuals and continues to have a liability for payment of benefitsfor those who are on long-term disability and for some retireeswho are retired under these plans.

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The Board has adopted the following policies with respect toaccounting for these employee benefits:

(i) The costs of self insured retirement and other employee futurebenefits plans are actuarially determined using management'sbest estimate of salary escalation, accumulated sick days atretirement, insurance and health care costs trends, disabilityrecovery rates, long-term inflation rates and discount rates. Thecost of retirement gratuities are actuarially determined using theemployee’s salary, banked sick days and years of service as atAugust 31, 2012 and management’s best estimate of discountrates. Any actuarial gains and losses arising from changes to thediscount rate are amortized over the expected average remainingservice life of the employee group.

For self insured retirement and other employee future benefits thatvest or accumulate over the periods of service provided byemployees, such as retirement gratuities and life insurance andhealth care benefits for retirees and non-vesting accumulating sickleave credits, the cost is actuarially determined using the projectedbenefits method prorated on service. Under this method, thebenefit costs are recognized over the expected average life of theemployee group.

For those self insured benefit obligations that arise from specificevents that occur from time to time, such as obligations for long-term disability and life insurance and health care benefits for thoseon disability leave, the cost is recognized immediately in theperiod the events occur. Any actuarial gains and losses that arerelated to these benefits are recognized immediately in the periodthey arise.

(ii) The costs of multi-employer defined pension plan benefits,such as the Ontario Municipal Employees Retirement Systempensions, are the employer's contribution due to the plan in theperiod.(iii)The costs of insured benefits are the employer's portion ofinsurance premiums owed for coverage of employees during theperiod.

Government Transfers Government transfers, which include legislative grants, arerecognized in the financial statements in the period in whichevents giving rise to the transfer occur, providing the transfers areauthorized, any eligibility criteria have been met and reasonableestimates of the amount can be made. If government transferscontain stipulations which give rise to a liability, they are deferredand recognized in revenue when the stipulations are met.

Government transfers for capital are deferred as required byRegulation 395/11, recorded as deferred capital contributions(DCC) and recognized as revenue in the consolidated statementof operations at the same rate and over the same periods as theasset is amortized.

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Investment Income Investment income is reported as revenue in the period earned.

When required by the funding government or related Act,investment income earned on externally restricted funds such aspupil accommodation, education development changes andspecial education forms part of the respective deferred revenuebalances.

Budget Figures Budget figures have been provided for comparison purposes andhave been derived from the budget approved by the Board ofTrustees. The budget approved by the Trustees is developed inaccordance with the provincially mandated funding model forschool boards and is used to manage program spending withinthe guidelines of the funding model.

Use of Estimates The preparation of consolidated financial statements in conformitywith the basis of accounting described above requiresmanagement to make estimates and assumptions that affect thereported amounts of assets and liabilities and disclosure ofcontingent assets and liabilities at the date of the consolidatedfinancial statements, and the reported amounts of revenues andexpenses during the year. These estimates and assumptions arebased on management's historical experience, best knowledge ofcurrent events and actions the Board may undertake in the future.The principal estimates used are the determination of the liabilityfor employee future benefits and the estimated useful life oftangible capital assets. Actual results could differ frommanagement's best estimates as additional information becomesavailable in the future.

Property Tax Revenue Under Canadian Public Sector Accounting Standards, the entitythat determines and sets the tax levy records the revenue in thefinancial statements, which in the case of the Board is theProvince of Ontario. As a result, property tax revenue receivedfrom the municipalities is recorded as part of Provincial LegislativeGrants.

2. Accounts receivable - Government of Ontario

The Province of Ontario replaced variable capital funding with a one-time debt support grantin 2009-10. Huron-Superior Catholic District School Board received a one-time grant thatrecognizes capital debt as of August 31, 2010 that is supported by the existing capitalprograms. The Board receives this grant in cash over the remaining term of the existingcapital debt instruments. The Board may also receive yearly capital grants to support capitalprograms which would be reflected in this accounts receivable.

The Board has an account receivable from the Province of Ontario of $17,066,797 as atAugust 31, 2018 (2017 - $22,508,054) with respect to capital grants.

3. Line of credit

The Board has an operating line with the Royal Bank of Canada. The maximum drawingsunder the terms of the operating line are $10,000,000. At year end the line of credit wasundrawn. The bank indebtedness is a result of overdraft and issued outstanding cheques.

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4. Long term debt

Long term debt reported on the consolidated statement of financial position is comprised ofthe following:

2018 2017

Loan payable to Ontario Financing Authority due $113,679semi-annually including interest at 4.56% per annum,maturing November 2031 $ 2,273,256 $ 2,392,848

Loan payable to Ontario Financing Authority due $114,513semi-annually including interest at 4.9% per annum,maturing March 2033 2,390,397 2,498,312

Loan payable to Ontario Financing Authority due $82,717semi-annually including interest at 5.062% per annum,maturing March 2034 1,786,409 1,858,660

Loan payable to Ontario Financing Authority due $175,595semi-annually including interest at 5.232% per annum,maturing April 2035 3,909,375 4,050,467

Loan payable to Ontario Financing Authority due $59,640semi-annually including interest at 3.97% per annum,maturing November 2036 776,327 804,311

Loan payable to Ontario Financing Authority due $76,344semi-annually including interest at 4.003% per annum,maturing November 2039 2,142,955 2,207,905

$ 13,278,719 $ 13,812,503

Interest on long term debt amounted to $651,554 (2017 - $676,153).

Principal payments relating to long term debt outstanding are due as follows:

Principal Interest Total

2018 $ 559,583 $ 625,755 $ 1,185,3382019 586,638 598,699 1,185,3372020 615,013 570,325 1,185,3382021 644,771 540,567 1,185,3382022 665,982 508,357 1,174,339Thereafter 10,206,732 3,189,906 13,396,638

$ 13,278,719 $ 6,033,609 $ 19,312,328

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5. Deferred revenue

Revenues received and that have been set aside for specific purposes by legislation,regulation or agreement are included in deferred revenue and reported on the ConsolidatedStatement of Financial Position.

Deferred revenue set aside for specific purposes by legislation, regulation or agreement as atAugust 31, 2018 is comprised of:

Externally Transfer Balance restricted Revenue to deferred Balance

August 31, revenue recognized capital August 31,2017 received in the period contributions 2018

Restricted operating grants $ 167,215 $ 12,167,198 $(12,098,756) $ - $ 235,657

Restricted capital grants 548,799 3,737,995 (2,990,003) (203,992) 1,092,799

Proceeds of disposition - 498,700 - (115,630) 383,070

Assets held for sale 419,302 365,086 - - 784,388

$ 1,135,316 $ 16,768,979 $(15,088,759) $ (319,622) $ 2,495,914

6. Deferred capital contributions

Deferred capital contributions include grants and contributions received that are used for theacquisition of tangible capital assets in accordance with regulation 395/11 that have beenexpended by year end. The contributions are amortized into revenue over the life of the assetacquired.

2018 2017

Balance, beginning of year $103,965,438 $ 95,033,870

Additions to deferred capital contributions 4,058,642 12,158,924Transfers from deferred revenue 319,622 1,317,912Revenue recognized in the year (5,705,067) (4,545,268)

Balance, end of year $102,638,635 $103,965,438

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August 31, 2018

7. Retirement and other employee future benefits

2018 2017

Liabilities Other Total TotalRetirement Employee Employee Employee

Benefits Future Future FutureBenefits Benefits Benefits

Accrued employee futurebenefit obligation atAugust 31, 2018 $ 662,622 $ 1,435,430 $ 2,098,052 $ 2,182,527

Unamortized actuarialgains (losses) atAugust 31, 2018 (19,910) - (19,910) (8,715)

Employee future benefitsliability at August 31, 20181 $ 642,712 $ 1,435,430 $ 2,078,142 $ 2,173,812

1 Excluding pension contributions to the Ontario Municipal Employees Retirement System, amulti-employer pension plan, described below.

2018 2017

Expenses Other Total TotalRetirement Employee Employee Employee

Benefits Future Future FutureBenefits Benefits Benefits

Current year benefit cost $ - $ 474,386 $ 474,386 $ 316,447Interest on accrued benefit

obligation 20,432 32,863 53,295 46,793Amortization of estimation

adjustment loss (gain) (53,634) (6,445) (60,079) (34,033)

Employee Future BenefitsExpenses1 $ (33,202) $ 500,804 $ 467,602 $ 329,207

1 Excluding pension contributions to the Ontario Municipal Employees Retirement System, amulti-employer pension plan, described below.

Retirement benefits

i) Ontario Teacher's Pension Plan

Teachers and related employee groups are eligible to be members of Ontario Teacher'sPension Plan. Employer contributions for these employees are provided directly by theProvince of Ontario. The pension costs and obligations related to this plan are a directresponsibility of the Province. Accordingly, no costs or liabilities related to this plan areincluded in the Board's consolidated financial statements.

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August 31, 2018

7. Retirement and other employee future benefits (continued)

ii) Ontario Municipal Employees Retirement System

All non-teaching employees of the Board are eligible to be members of the OntarioMunicipal Employees Retirement System (OMERS), a multi-employer pension plan. Theplan provides defined pension benefits to employees based on their length of service andrates of pay. The Board contributions equals the employee contributions to the plan.During the year ended August 31, 2018, the Board contributed $921,727 (2017 -$903,895) to the plan. As this is a multi-employer pension plan, these contributions arethe Board's pension benefit expenses. No pension liability for this type of plan is includedin the Board's consolidated financial statements.

At December 31, 2017 OMERS reported an actuarial funding deficit of $5.4 billion (2016 -$5.7 billion).

iii) Retirement Gratuities

In certain collective agreements, the Board provides a retirement gratuity plan. TheBoard provides these benefits through an unfunded defined benefit plan. The benefitcosts and liabilities related to this plan are included in the Board’s consolidated financialstatements. During the year ended August 31, 2018, the Board contributed $nil (2017 -$76,444) to the plan.

The Board also offers an Early Retirement Incentive Plan to certain groups of qualifyingemployees. The Board contributions equals the benefit payments. During the year endedAugust 31, 2018, the Board contributed $70,000 (2017 - $95,000) to the plan.

iv) Retirement Allowance Plan

Certain teachers who were hired on or before September 9, 1998 or who elected not tobe members of the Retirement Gratuity Plan are eligible for a retirement allowance. Thebenefit costs and liabilities related to this plan are included in the Board's consolidatedfinancial statements. The Board contributions equals the benefit payments. During theyear ended August 31, 2018, the Board contributed $47,049 (2017 - $95,055 to the plan.

v) Retirement Life Insurance and Health Care Benefits

The Board allows certain retirees to participate in the life insurance, dental and healthcare benefits after retirement until the members reach 65 years of age. The Boardprovides these benefits through an unfunded defined benefit plan. The benefit costs andliabilities related to this plan are included in the Board's consolidated financialstatements. The reimbursements from the retirees equals the Board contribution.Effective September 1, 2013, employees retiring on or after this date will no longer qualifyfor board subsidized premiums or contributions. During the year ended August 31, 2018,the Board contributed $116,164 (2017 - $144,187) to the plan.

Other employee future benefits

i) Workplace Safety and Insurance Board Obligations

The Board is a Schedule 2 employer under the Workplace Safety and Insurance Act andas such, assumes responsibility for the payment of all claims to its injured workers underthe Act. The Board does not fund these obligations in advance of payments made underthe Act. The benefit costs and liabilities related to this plan are included in the Board'sconsolidated financial statements. School boards are required to provide salary top-up toa maximum of four and a half years for employees receiving payments from theWorkplace Safety and Insurance Board, where the collective agreement negotiated priorto 2012 included such provision.

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7. Retirement and other employee future benefits (continued)

ii) Sick Leave Top Up Benefits

As a result of the changes made in 2012-2013 to the short term sick leave and disabilityplan, a maximum of 11 unused sick days from the current year may be carried forwardinto the following year only, to be used to top-up salary for illnesses paid through theshort term leave and disability plan in that year. The benefit costs expensed in thefinancial statements are $5,729 (2017 - $4,399).

For accounting purposes, the valuation of the accrued benefit obligation for the sick leavetop-up is based on actuarial assumptions about future events determined as at August31, 2018 and is based on the average daily salary and banked sick days of employeesas at August 31, 2018.

The accrued benefit obligations for employee future benefit plans as at August 31, 2018 arebased on actuarial valuations for accounting purposes as at August 31, 2018. These actuarialvaluations were based on assumptions about future events. The economic assumptions usedin these valuations are the Board's best estimates of expected rates of:

2018 2017

% %Wage and salary escalation - -Dental and health care costs 1,2 3.50 - 7.50 4.00 - 8.00 Discount on accrued benefit obligations 2.90 2.55

1 Dental costs trend rates employed are at 3.50% and are reducing by 1/4% in each year toan ultimate rate of increase of 3%

2 Health Care trend rates employed are at 7.50% and are reducing by 1/4% in each year toan ultimate rate of increase of 4%

8. Accumulated surplus

Accumulated surplus consists of the following: 2018 2017

Surplus available for compliance $ 3,456,270 $ 2,213,816Revenues recognized for land 6,817,444 6,722,830School generated funds 677,261 649,699Employee future benefits (1,779,855) (1,862,580)

$ 9,171,120 $ 7,723,765

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9. Expenses by object

The following is a summary of the expenses reported on the consolidated statement ofoperations by object:

2018 2017

Salary and wages $ 49,916,760 $ 49,189,039Employee benefits 8,840,767 8,266,224Staff development 835,048 738,544Supplies and services 5,679,277 5,300,355Interest 651,554 676,153Rental expenses 809,689 550,540Fees and contract services 5,621,332 5,200,781Other 1,851,111 571,051Transfer to other boards 388,991 362,131School funded activities 1,906,361 1,873,294Amortization 4,722,379 4,546,684Loss on disposal 995,684 -

$ 82,218,953 $ 77,274,796

10. Ontario School Board Insurance Exchange (OSBIE)

The school board is a member of the Ontario School Board Insurance Exchange (OSBIE), areciprocal insurance company licensed under the Insurance Act. OSBIE insures generalpublic liability, property damage and certain other risks. Liability insurance is available to amaximum of $27 million per occurrence.

The ultimate premiums over a five-year period are based on the reciprocal's and the Board’sactual claims experience. Periodically, the Board may receive a refund or be asked to pay anadditional premium based on its pro-rata share of claims experience. The current five yearterm expires December 31, 2021.

11. Transportation Consortium

The Board provides transportation services in partnership with the Algoma District SchoolBoard in order to provide common administration of student transportation in the region. Thisagreement was executed in an effort to increase delivery efficiency and cost effectiveness ofstudent transportation for each of the Boards. Under the agreement, decisions related to thefinancial and operating activities of the Algoma and Huron Superior Transportation ServicesConsortium are shared. No partner is in a position to exercise unilateral control.

The Board’s consolidated financial statements reflect its pro-rata share of expenses.

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12. Commitments

The Board has entered into a contract for the construction of a new school. At August 31,2018 the committed contract totaled $20,491,455, of which $18,829,520 has yet to becompleted. This project is cost shared, the Board is committed to payment of 44.3% of costsand the Conseil Scolaire Catholique du Nouvel-Ontario to 55.7% of costs.

The Board has entered into operating leases for computer hardware. These leases expire in2021 and the minimum annual lease payments remaining are:

Year Amount

2019 $ 399,5912020 322,4312021 13,579

13. Contingencies

The Board is subject to ongoing litigation related to grievances, the outcomes of which can notbe reasonably determined. Any loss as a result of this litigation will be recorded in the periodthat the loss is probable and measurable.

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14. Tangible capital assets

Cost Accumulated Amortization

Disposals Net book Net bookBalance at Additions Balance at Balance at write offs Balance at value valueAugust 31, and August 31, August 31, and August 31, August 31, August 31,

2017 transfers Disposals 2018 2017 Amortization adjustment 2018 2018 2017

Land $ 6,722,829 $ 94,614 $ 20,326 $ 6,797,117 $ - $ - $ - $ - $ 6,797,117 $ 6,722,829

Land improvements 4,018,687 345,047 - 4,363,734 969,226 374,190 - 1,343,416 3,020,318 3,049,461

Buildings (40 years) 121,602,443 13,054,578 4,683,006 129,974,015 32,143,236 4,024,876 2,836,535 33,331,577 96,642,438 89,459,207

Portable structures 379,708 - - 379,708 204,346 18,459 - 222,805 156,903 175,362

First-time equipping 683,969 206,741 - 890,710 206,097 78,734 - 284,831 605,879 477,872

Equipment (5 years) 136,507 29,779 - 166,286 95,554 30,277 - 125,831 40,455 40,953

Equipment (10 years) 89,740 7,689 - 97,429 42,972 9,356 - 52,328 45,101 46,768

Computer hardware 1,015,050 - 356,242 658,808 680,727 167,387 356,242 491,872 166,936 334,323

Computer software 10,727 - - 10,727 7,509 2,145 - 9,654 1,073 3,218

Vehicles (10 years) 161,864 42,615 27,240 177,239 92,590 16,955 27,240 82,305 94,934 69,274

Construction in progress 10,442,832 (8,559,102) - 1,883,730 - - - - 1,883,730 10,442,832

$ 145,264,356 $ 5,221,961 $ 5,086,814 $ 145,399,503 $ 34,442,257 $ 4,722,379 $ 3,220,017 $ 35,944,619 $ 109,454,884 $ 110,822,099

a) Assets under constructionAssets under construction having a value of $1,883,730 (2017 - $10,442,832) have not been amortized. Amortization of these assets will commence whenthe asset is put into service.

20

DRAFT


REPORT TO THE DIRECTOR OF EDUCATION

SURPLUS PROPERTY

December 12, 2018 Submitted by:

C. Spina,

Superintendent of Business

At the May 16, 2012, the Board by resolution declared St Mark, St Hubert and Sister Mary Clare

Catholic Elementary Schools surplus and available for sale once they were vacated in the fall of

2012. After that time, it had been determined that Sister Mary Clare would still be required for

purposes of the Board and at the March 5, 2013 meeting it was declared that Sister Mary Clare

should no longer be considered surplus.

The school has been used for storage since that time. Now that St. Pius has been vacated to be

used for storage, Sister Mary Clare has been emptied and is once again considered surplus and

available for sale.

It is therefore recommended that the board declare Sister Mary Clare surplus and available for

sale.

The school will be sold in accordance with Regulation 444/98 of the Education Act.

PROPOSED RESOLUTION

That the Huron-Superior Catholic District School Board declares Sister Mary Clare Catholic

School surplus and available for sale.


REPORT TO THE DIRECTOR OF EDUCATION

Purchasing Report – November 2018

December 12, 2018 Submitted by: C. Spina, Superintendent of Business

Three servers were purchased as part of infrastructure refresh from Dell Canada through the OECM agreement. The cost of these servers was $17,549, plus tax and was approved by Admin Council.

December 12th, 2018


Re: ST. MARY’S COLLEGE SCHOOL ACTIVITY REPORT

December 2018 Submitted by:

Anthony DeLorenzi Student Trustee

St. Mary’s College

Athletics

Senior Girls Basketball made it to compete in OFFSA in London

Junior girls Basketball mad it to compete in NOSSA

Volleyball has started last week

Senior Boys Basketball won their first tournament in town and won the conciliation finals at Laurier

Junior Boys basketball placed second in same tournament that the Seniors won

Hockey team has been playing well only losing to Korah. Events

Heaven cent has started many different fundraisers going on throughout the school Faith Initiatives: 1.) Christian Life Day training - Approximately 30 gr. 11 & 12 students were trained at St. Jerome's on Nov. 6 to help lead the gr. 9 Christian Life Days. The day began with Mass followed by the training where several students and Miss Parniak shared witness talks about the impact faith has had on their lives. 2.) Nov. 9 - Masses of Remembrance in memory of the men and women who served and continue to serve our country. Fr. Trevor presided at both masses. Fr. Pat was present for the afternoon mass. 3.) The Blessed Sacrament is now present in the chapel at St. Mary's College. This is thanks to a tabernacle donated by St. Gregory's Church through Fr. Trevor. 4.) Nov. 14 & 15 were grade 8 days where students visited the Chapel for prayer and created bracelets with prayer beads for those who they wish to keep in their prayers. 5.) Nov. 19 Independent Living Skills Class 2 prayer service in the chapel where Jesus was introduced to students as being present in the tabernacle. Time was spent in silence listening to and talking to Jesus. Students found it to be a moving experience and one commented "I felt like I wasn't alone." 6.) Nov. 22 & 23 Gr. 9 Christian Life Days at St. Jerome's for semester 1 religion students. Both days began with Mass and included small group activities, games, prayer, witness talks, meditation.

7.) Faith on Fire singing group for Masses and Liturgical celebrations has been growing and they sang at the Masses of Remembrance as are preparing for our Advent Masses 8.) Miss. Parniak is now able to visit students on the CAP (Child and Adolescent Psychiatric) unit at the hospital. She had to go through the process of becoming registered at the hospital as Spiritual Support Services, including immunizations and health tests. She will be working with the social worker to arrange visits. Student Council:

Santa parade was a huge success SMC had the most people on the float, also it was the loudest.

Tree was donated to Festival of trees

Children’s Christmas party to take place before holiday Student Senate

First student senate meeting was held on December 4th

Great group of students

open session of the board meeting wednesday, … · (a) audit committee annual report –...

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