Open Forum: PIDs and Affiliates

Melinda Bakken

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What is a PID?

The Person ID number (PID) is an identification number assigned to all people with a university relationship, as defined by an official university department.

This number is designed to give all persons associated to the university a universal number (PID or Person ID) that is unique to the University of North

Carolina at Chapel Hill. The number is nine-digits long and replaces all existing card numbers previously used on campus. The PID is the primary record

keeping key for all departments within the university and must be used for all communication.

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• Name (all types)• Date of Birth• Social Security Number• Gender• Address (all types)• Phone number (all types)• Email addresses (all types)• Death Date• Military Status

• Ethnicity• Citizenship• Place of birth• Marital Status• Service Indicators• FERPA/Privacy Flags• Visa/Permit Data• Historical Data from many of

the above

Biographic/Demographic Data

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Search/MatchSearch /Match 10 20 30 40 50 60 61 62 70 80 90 100 110 115 120 130 140

First Name X X X X X X X First 3 X X First 3 X First 5

Middle Name First 1

Last Name X X X X X X X X X X X First 5 X X

DOB X X X X X X X X X X X

SSN X X X X Last 6 X X First 3

Gender X X X X X X X

Address Line 1 First 8 First 8

City

State X

Zip X

Email X X X

Phone

Single Match U U U U U U U U S S S S S S S S N

Multi Match S S S S S S S S S S S S S S S S N

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Who is an Affiliate?

Affiliates are defined as any person who is not paid through UNC-Chapel Hill payroll and is not attending UNC-Chapel Hill but requires University resources to work in conjunction with UNC-

Chapel Hill.

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• Campus Ministries/ NC Hillel• Carolina Club Employees• Carolina Dining Employees• EHS Associates• External Employees• Emeritus Faculty• Fellow – unpaid• US EPA• Emergency Officials• AHEC Affiliates• Research Collaborators• Retirees• Student Primary Investigators

• UNC Trustees• Visiting Scholars• Volunteers• Independent Contractors• Interns• UTS Temps• Other Contractors/Consultants• Summer Groups• Friday Center Staff• Committee/Board Members• Hospital Associates• Other Affiliates

Biographic/Demographic Data

Questions ?Melinda Bakken

PID AdministratorPID Office Contact Information

pid@unc.edu919.962.9344919.962.5014919.962.6568

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Find slides, parking lot questions and other materials on ccinfo.unc.edu

For After the Conference