open campus faculty orientation
DESCRIPTION
TRANSCRIPT
WelcomeOpen CampusFaculty Orientation
Hosted by Open Campus
Purpose:The purpose of this orientation is introduce you to some of the most important standards, procedures, and best practices at Open Campus.
In the next hour, you will have the opportunity to learn more about us and - of course - to ask any questions you may have!
SemesterChecklist
Semester ChecklistFour weeks before class beginsPreparation Course shell Course outline Textbook Syllabus
Semester ChecklistA week before class beginsPost in course shell Welcome announcement Syllabus Grading rubric Contact information Virtual office hours Bio introduction with your professional
photo and a commitment statement
Semester ChecklistA day before class begins Make the course available Email students
Consider sending students an email to let them know the class has started. This is a great opportunity to welcome them, include basic instructions and answer preliminary questions.
How do I access the course?What is the required textbook?How do I purchase it?What are the course requirements?How can I contact you if I have questions?How will test be taken?
Semester ChecklistThe first week of class Set the stage - Help students feel connected
Set expectations Answer intro posts Answer questions Address students by name
Non-attendance grading window (NA) Monitor activity/attendance during this time If a student is not active
Reach out - send them an email If no response, then drop them for NA
Semester ChecklistEach week Be visibly present at least 3 times a week
Host virtual office hours Answer 5 discussion board question
Post a weekly announcement Wrap up of the previous week Introduction to the upcoming week Assignments due for the upcoming week
Grade assignments with in 7 days Provide helpful feedback Reference the grading rubric
Semester ChecklistLast week of class Post a course wrap up Encourage students to complete course survey Prepare to post final grades
Grading window opens Post final grades Incomplete grades
Close of the semester Review student surveys Self reflection: What worked? What didn’t work? Provide campus feedback Remain in contact - incase students have questions.
Top ThingsFacultyShould Know
Course SyllabusSyllabus TemplateUse appropriate template as the basis:Sirius Course or Standard Course
Personalize• Professional photo• Contact information• Contact method for virtual office hours• Course information and Important dates• Assignment due dates• Assignment late policy• “I” Grade policy• Any additional items unique
to your course
Please ProofreadTo avoid student issues we ask that you double check to make sure all course information is correct. Common areas with errors course reference number, deadline dates and contact information.
Course SyllabusCommunicate Important Dates• Class begins• 100% Refund deadline• Non-attendance drop• Withdrawal with “W” deadline• Course evaluation• Class ends
IT Maintenance Downtimes• Presidents’ Day (3-day weekend)• Spring Break• Second weekend in June• First weekend in August• Third weekend in October• Winter Break
Course SyllabusState Course Outline• Course Title• Credit hours• Catalog course description• Course topics• Contact hours per topic• Learning outcomes• Methods of Assessments
Curriculum Services Course Outline Repositoryhttp://www1.fccj.org/curriculum/credit/index.html
Course SyllabusSubmit Syllabi for Course Readiness CheckSubmit a copy of your course syllabi in the session drop-box located in the Faculty Resource Center. Then monitor your email for Campus confirmation or feedback.
Syllabus drop-boxes for each session are in the
Faculty Resource Center.
Employee PortalHow to access the employee portal? 1. www.fscj.edu
2. Click on Employee Portal3. Enter USERID and Password
Employee Portal
• E-mail• Profile• Access to Blackboard• Instructor schedule
• Class roster• Student evaluations• Grading dashboard• Faculty documents
What information is available on the employee portal?
Faculty documents available
• Drop for Non Attendance instruction
• Early Alert System• Registration dates• Incomplete grade form
• Final Grade instruction• Grade Change instructions• VA Student Attendance
instructions
Locate Course RosterIn employee portal
Presence in the Virtual ClassroomImportanceEspecially online, students are looking for a sense of connection and engagement; this, in turn, contributes to their persistence and success in the classroom. It is therefore, of the utmost importance, that we look for ways to connect synchronously to provide the personal attention that students crave.
Virtual Office Hour(s) Discussion Board Response Time
Student FeedbackImportanceJust as we need feedback to grow and improve, online students rely on feedback to make progress over the course of the term. The more specific and personalized the feedback, the better!
Discussion board feedback Grading feedback Referencing a rubric
Grading PolicyStandards of Academic ProgressThe purpose of the Standards of Academic Progress (SOAP) is to clearly communicate the College’s minimum expectations of academic progress.http://alturl.com/5goj2
A = Excellent B = Good C = Average D = Poor F = Failure FN = Failure for Non-Attendance* W = Withdrawal I = Incomplete X = Audit NR = Not Reported by Instructor
Grade SubmissionFinal Grades: • Login to the Employee Portal• Click on the “Grade Input Instructions” link• Then the “Online Final Grade Instructions” link.• This document will guide you step by step
through reporting your final grades.
Grade Changes:“A,” “B,” “C,” “D,” “F,” “FN” or “NR” Grades• Upon recommendation of the professor and with approval
of the academic dean• If the faculty member is no longer with the College then the
Academic Dean will review and approve grade.
“I” Grades• The “I” grade may be changed by the professor to “A,” “B,”
“C,” “D,” “F” or “FN” within the time limits specified in the “I” grade agreement.
Non-Attendance Policy Non-attendance drop• This is a mandatory process performed by all instructors to stop
unnecessary financial aid debt.• This window allows at the beginning of the semester allows faculty to
select online students who have not attended the first week of class.• The drop process refunds money to the payment source.
Failure due to Non-attendance Grade• The FN grade indicates that a student has failed a course due to non-
attendance.• It is calculated as an “F” in the student’s grade point average.• For students receiving financial aid, failure for non-attendance may
require the student to refund to the College all or part of his or her aid.• The FN grade will be assigned by the faculty member at anytime following
the final withdrawal date for the course.• Students who are in a failing status because of non-attendance but return
to the course prior to the withdrawal date may elect to withdraw from the course.
Proctored Testing Handbook
For more helpful information download the Proctor Testing Handbook: http://alturl.com/8wef7
Proctored testing is required in many courses offered by Open Campus.
• Testing date windows• Communicate with Student
• Students can schedule their exams by visiting the Assessment website, select the course and your name, and select a time and location to test.
Campus FeedbackRoutine Course Observations Staff will join your course Observe using the faculty expectations guidelines Send written observation
Adjunct Evaluation Two-way conversation with the Academic Dean
How is the semester going? Two-way feedback Ask questions
Faculty Surveys Course design Campus support and communication Measure faculty and student experience
Campus EngagementE-mail Communication Faculty News Brief Open PageCommunity Faculty Resource Center (located in Bb Community)
Facebook TwitterVirtual Events Faculty Convocation Live Sessions – Faculty Development Workshops OC Awards
Campus Guiding Documents Adjunct Faculty Handbook Faculty Expectation Guidelines College Administrative Procedure Manual (APM) State Course Outlines
Faculty Support
Orientation Part II:
How to access the asynchronous portion of the Orientation: http://youtu.be/_3Vdvc4gTO0
Accessing the asynchronous portion of the Orientation
Deadline to Complete: May 3