online district executive committee meeting and district ......assistant pr manager dtm inshaf...

Semi Annual Business Meeting 2020 | District 82 Sri Lanka

P a g e | 1

Online District Executive Committee Meeting and District Council Meeting September 2020

Semi Annual Business Meeting 2020 | District 82 Sri Lanka P a g e | 2

CONTENTS

Topic

Page Number

Toastmasters International Envisioned future, Values and Mission 3

District Leadership Team 4

District Extended Team 5

Area Directors 6

Notice of Semi-Annual District Executive Committee Meeting 8

Notice of Semi-Annual District Council Meeting 9

District Executive Committee Meeting Agenda 10

District Council Meeting Agenda 11

Minutes of District Executive Committee Meeting – May 2020 12

Minutes of District Council Meeting – May 2020 23

District Success Plan for the year 2020-2021 44

Budget Summary for the year 2020-2021 55

Profit & Loss Account in USD for the year 2019-2020 56


TOASTMASTERS INTERNATIONAL MISSION

We empower individuals to become more effective communicators and leaders.

DISTRICT MISSION We build new clubs and support all clubs in achieving excellence.

CLUB MISSION

We provide a supportive and positive learning experience in which members are empowered to develop

communication and leadership skills resulting in greater self-confidence and personal growth

TOASTMASTERS INTERNATIONAL VALUES

- Integrity

- Respect

- Service

- Excellence

TOASTMASTERS INTERNATIONAL ENVISIONED FUTURE

To be the first-choice provider of dynamic, high-value experiential communication and leadership skills

development.


DISTRICT LEADERSHIP TEAM 2020-2021

Designation Name

District Director DTM Noorul Munawwara

Program Quality Director DTM Srianthie Salgado

Club Growth Director DTM Nisal Weerakoon

Immediate Past District Director DTM Sarmaa Mahalingam

Administration Manager DTM Shehara Dissanayake

Finance Manager TM Sarani Wijerathne

Public Relations Manager DTM Mafaz Ifharm

Division A Director DTM Manik Urala Dissanayake

Division B Director DTM Nuwan Chathuranga

Division C Director DTM Upali Tissera

Division D Director DTM Zafraz Lameer

Division E Director DTM Probodini Senavirathne

Division F Director DTM Shazuli Raheem

Division G Director DTM Chaturanga Ratnasinghe

Division H Director TM Kapila H K Mithrarathne


DISTRICT EXTENDED TEAM 2020-2021

Designation Name

Logistics Manager TM Jeewana Pradeep

Club Data Analyst and Mentor - Mentee program Coordinator

DTM Ganga Fernando

District Awards & Recognition Chair TM Chamila Gamage

District Chief Judge DTM Zameen M Saleem

Assistant District Chief Judge DTM Ruwan Jayasooriya

Distinguished Club Program (DCP) Chair TM Lasni Sellahewa

Toastmasters Learning Institute (TLI) Chair TM Amal Kaluarachchi

Assistant TI Chair TM Thakshila Jayasena

Club Quality Chair DTM Shiham Nawaz

Assistant Club Quality Chair DTM Hingston Lovell

Club Extension & Retention Chair (Divisions A&E) DTM Zaidh Naushard

Club Extension & Retention Chair (Divisions C&D) TM Hisham Alif

Club Extension & Retention Chair (Divisions B&G) DTM Moditha Sendanayake

Club Extension & Retention Chair (Divisions F&H) TM Sujith Jayasuriya

Club Coach Chair DTM Dilini Pathiranawasam

Assistant Club Coach Chair TM Ahmed Abdullah

Membership Growth Chair TM Hashini Silva

Assistant PR Manager DTM Inshaf Mohamed

PR Coordinator - District TM Chathuranga Vithanage

District Brand Expert & Creative Lead TM Nandula Asel Karunasingha

PR Coordinator - Program Quality TM Tharika Fernando

PR Creative Lead - Program Quality TM Thariq Shabbir Dole

PR Coordinator - Club Growth DTM Hisham Yasir

PR Creative Lead - Club Growth TM Uvindu Chandrasiri

Content Specialist TM Umrah Musaffer

Content Specialist TM Dinesh Liyanage

Audit committee chair DTM Sitha Kathigamanathan

Audit committee member TM Dilhani Senaviratne

Audit committee member DTM Keerthi Wijekulasuriya


AREA DIRECTORS 2020-2021

Designation Name

Area A1 Director TM Zamani Nazeem

Area A2 Director TM Dilhari Thakshila Jayatilake

Area A3 Director TM Niroshan Dharmakantha

Area A4 Director TM Jeffry Prageswaran

Area A5 Director TM Achini S. Randeniya

Area B1 Director TM M. A. Poorna Manushka

Area B2 Director TM H.M. Chulani S.K. Seneviratne

Area B3 Director TM Ahamed Arshad Nizam

Area B4 Director TM Jacintha Monushia Mani

Area C1 Director TM Muhammed Saeed

Area C2 Director TM Rosanne Ranasinghe

Area C3 Director TM Nufail Saheel

Area C4 Director DTM Purnima Gamage

Area C5 Director TM Mariam Zaheer

Area D1 Director TM M.R.A. Hakeem

Area D2 Director TM Nilanthi Chandramali

Area D3 Director TM Buddika Kaushalya De Silva

Area D4 Director TM Raveen Lankanatha

Area D5 Director TM Aruna Mahendra Ananda

Area E1 Director TM Laxmi Senthilnathan

Area E2 Director TM Anuradha Bandara

Area E3 Director TM Nirosha Dandeniya

Area E4 Director TM Shanika Gunasekara

Area E5 Director TM D. T. Mario De Silva

Area F1 Director TM Chamil Madusanka

Area F2 Director TM Shamil Aniff

Area F3 Director TM Kanchana Lokunarangoda

Area F4 Director DTM Muhammadh Humaidh

Area F5 Director TM Senani Egodage

Area G1 Director TM Areeb Mohideen

Area G2 Director TM Mohammed Shiham Ali

Area G3 Director TM Shivaharan Arumugam

Area G4 Director TM Robert Vijey


Area G5 Director DTM Buddhima Subasinghe

Area H1 Director TM Pubudu Chathuranga Wijerathna

Area H2 Director TM R M Anupama Rajapaksha

Area H3 Director TM G. Hishana Martinesz

Area H4 Director TM Lalani Wijesekara

Area H5 Director TM Ramanan Sriskanthan


TOASTMASTERS INTERNATIONAL – DISTRICT 82

Notice Of Semi-Annual District Executive Committee Meeting

(Online)

Notice is hereby given that the Semi-Annual Business Meeting of District Executive Committee and District Council, District 82 of Toastmasters International will be held on September 26th, 2020 (Saturday). This will be an online meeting. Timing: 09:00 A.M. - 10:45 A.M. - District Executive Committee Meeting 11:00 A.M. - 01:00 P.M. - District Council Meeting If you would like to bring up any items for discussion during the Council meeting which needs to be part of the Agenda, please write back to me with the details before 5th September 2020. The minutes of the last District Executive Committee Meeting and District Council Meeting are attached. Registration: Email with registration details for attending this meeting will be published with the agenda on 12th September. Registration is required for attending the meetings. Notes: * The District Executive Committee consists of District Top 7, Division Directors, Area Directors and District Extended Team * The District Council consists of the District Executive Committee, the Presidents and Vice Presidents of Education of all the Clubs of District 82

(This notice was sent to Top 7, Division Directors, Area Directors & District Extended Team on 1st

September 2020)


TOASTMASTERS INTERNATIONAL – DISTRICT 82

Notice of Semi-Annual District Council Meeting

Notice is hereby given that the Semi-Annual Business Meeting of District Council, District 82 of Toastmasters International will be held on September 26th, 2020 (Saturday). This will be an online meeting. Timing: 11:00 A.M. – 1.00 P.M. - District Council Meeting If you would like to bring up any items for discussion during the Council meeting which needs to be part of the Agenda, please write back to me with the details before 5th September 2020. The minutes of the last District Council Meeting are attached. Registration: Email with registration details for attending this meeting will be published with the agenda on 12th September. Registration is required for attending the District council meeting. Notes: * The District Council consists of District Top 7, Division Directors, Area Directors, District Extended Team, the Presidents and Vice Presidents of Education of all the Clubs of District 82 * Attendance is mandatory for all the Presidents & VPEs * There is NO proxy concept as this is an online meeting.

(This notice was sent to all Club Presidents and Vice Presidents of Education with a copy to Top 7,

Division Directors & Area Directors on 1st September 2020)


SEMI ANNUAL DISTRICT EXECUTIVE COMMITTEE MEETING,

2020-2021

AGENDA

Time Item Designation Name

09:00 AM Meeting called to order District Director DTM Noorul Munawwara

09:02 AM Welcome Address District Director DTM Noorul Munawwara

09:07 AM Inspirational Opening Imm. Past District Director DTM Sarmaa Mahalingam

09:14 AM District Mission Administration Manager DTM Shehara Dissanayake

09:16 AM Adoption of Agenda Administration Manager DTM Shehara Dissanayake

09:18 AM Roll call Parliamentarian

09:20 AM Credentials Committee Report Administration Manager DTM Shehara Dissanayake

09:22 AM Adoption of Minutes Administration Manager DTM Shehara Dissanayake

09:25 AM Presentation of P&L, Audit

Report Imm. Past District Director DTM Sarmaa Mahalingam

09:40 AM

Appointment of DLC Chair,

Realignment Chair and Audit

Committee


09:50 AM Report of Finance Manager Finance Manager TM Sarani Wijerathne

09:55 AM Report of Public Relations

Manager Public Relations Manager DTM Mafaz Ifharm

10:05 AM Report of Club Growth Director Club Growth Director DTM Nisal Weerakoon

10:15 AM Report of Program Quality

Director Program Quality Director DTM Siranthie Salgado

10:25 AM Report of District Director District Director DTM Noorul Munawwara

10:35 AM Any Other Business District Director DTM Noorul Munawwara

10:44 AM Date & Venue of Next Meeting District Director DTM Noorul Munawwara

10:45 AM Meeting Adjourned District Director DTM Noorul Munawwara


SEMI-ANNUAL DISTRICT COUNCIL MEETING 2020-2021

AGENDA

Time Item Designation Name

11:00 AM Meeting called to order District Director DTM Noorul Munawwara

11:02 AM Welcome Address District Director DTM Noorul Munawwara

11:05 AM Inspirational Opening Imm. Past District Director DTM Sarmaa Mahalingam

11:12 AM District Mission Administration Manager DTM Shehara Dissanayake

11:13 AM Adoption of Agenda Administration Manager DTM Shehara Dissanayake

11:15 AM Roll call Parliamentarian

11:17 AM Credentials Committee Report Administration Manager DTM Shehara Dissanayake

11:19 AM Adoption of Minutes Administration Manager DTM Shehara Dissanayake

11:21 AM Ratification of District Officers District Director DTM Noorul Munawwara

11:23 AM Adoption of District Success

Plan


11:25 AM Adoption of District Budget District Director DTM Noorul Munawwara

11:30 AM Appointment of DLC Chair,

Realignment Chair and Audit

Committee


******** Commencement of Voting ********

11:40 AM Division Directors’ Reports

(5 minutes each)

Division Directors

A,H,B,G,C,F,D,E

12:25 PM Report of Finance Manager Finance Manager TM Sarani Wijerathne

12:30 PM Report of Public Relations

Manager

Public Relations Manager DTM Mafaz Ifharm

12:35 PM Report of Club Growth Director Club Growth Director DTM Nisal Weerakoon

12:45 PM Report of Program Quality

Director

Program Quality Director DTM Siranthie Salgado

12:55 PM Report of District Director District Director DTM Noorul Munawwara

01:05 PM Any Other Business District Director DTM Noorul Munawwara

01:15 PM Date & Venue of Next Meeting District Director DTM Noorul Munawwara

01:20 PM Meeting Adjourned District Director DTM Noorul Munawwara


MINUTES OF THE ONLINE ANNUAL DISTRICT EXECUTIVE

COMMITTEE MEETING OF DISTRICT 82, TOASTMASTERS

INTERNATIONAL-2020

(Prepared by DTM Keerthi Wijekulasuriya, Administration Manager 2019-2020)

Date : May 29th. 2020

ROLL CALL

Attendance

District Officers 9

Division Directors 15

Area Directors 72

District Extended Team 20

TOTAL 116

MEETING CALLED TO ORDER

The meeting was called to order by District Director DTM Sarma Mahalingam. He announced that DTM

Ajantha Jayawardene will serve as the Parliamentarian for the meeting.

INSPIRATIONAL OPENING

An insightful inspirational opening was delivered by Immediate Past District Director DTM Suganthi

Periasamy. She narrated a story about a sparrow and an eagle and made a comparison of the two birds

when in a challenging situation. When raining the eagle flew above the clouds and found alternate

destinations for food whereas the sparrows found shelter and made quite a babble due to the scarcity of food.

The moral of the story is to in a challenging situation focus on your vision and guide your team to success.

Toastmasters, “Be an Eagle Leader and not a Sparrow Leader”.

MISSION STATEMENTS

The Mission of District 82 was read out by Administration Manager DTM Keerthi Wijekulasuriya.

WELCOME ADDRESS

District Director DTM Sarma Mahalingam warmly addressed the members. He spoke about the challenging

times we are facing and the need to change our mind set to rise above obstacles. He recounted his

experiences in the pandemic situation of how people strived for normalcy in a confined lockdown period. He

regaled the membership by stating, “We, as Asians are always brimming with resilience and our ability to

bounce back in any adverse situation is immensely creditable”. He thanked all the District Leaders for

contributing to the success of the District amidst many obstacles.


ANNOUNCEMENT OF QUORUM

Co Credentials Chair, DTM Moditha Attanagoda announced the number of eligible voters and the number of

registered voters in the District Executive Council.

Eligible Voters Registered Voters

101 96

ADOPTION OF THE AGENDA

The Administration Manager stated that the Agenda was circulated on 15th. May 2020 and requested to

adopt it and second it. PR Manager TM Safra Anver proposed and Area Director D2 TM Raghavan Sridhar

seconded it.

ADOPTION OF PREVIOUSLY HELD DISTRICT EXECUTIVE COMMITTEE MEETING

The Administration Manager stated that the minutes of the Semi Annual Executive Committee meeting were

available in pages 59 to 62 in the booklet. The minutes were proposed by Area Director O5, TM Bala

Subramaniam and seconded by Division Director H, DTM Tharaka Amarasena.

REPORT OF THE ADMINISTRATION MANAGER

The Administration Manager DTM Keerthi Wijekulasuriya applauded the fact that the tenure was declared as

the year of Quality. Precedence was given to achieving Educational Goals which resulted in a massive haul

of projects being completed. Also, emphasis was laid on providing opportunities for leadership and member

engagement through an enjoyable environment. As D82 and D120 were going their separate ways from

JULY 2020, she enlightened the members of the rich cultures that bound both districts and the knowledge

that would nurture all members in long years to come.

REPORT OF THE PUBLIC RELATIONS MANAGER

The Public Relations Manager, TM Safra Anver in her report mentioned the events initiated by the PR Team

for the year. Taking precedence were the Smedley Walk organized by Awakening Toastmasters and the

Online programme featuring Pres Vasilev, World Champion of Public Speaking 2013, organized by

Expolanka Toastmasters. In a bid to promote the Toastmaster movement among the corporates in Sri Lanka

District 82 was present with a stall which drew large crowds at the Annual HR Conference. The PR Webinars

on branding guidelines, Testimonials which coerced members to post their experiences, PR WhatsApp

Community, D82 Scrap Book, 6 Word Story Campaign and Friendship Day Campaign brought the members

together in a sense of camaraderie throughout the year. She thanked the PR Team for their creative journey

throughout the tenure.

REPORT OF FINANCE MANAGER

Finance Manager presented the Financials for the Quarters ending 31st December 2019 and 31st March

2020 to The District the Leaders. Finance Manager explained that despite having a positive variance in the

membership revenue as at 31st December 2019 the position had drastically changed due to COVID 19


resulting in a negative variance as at 31st March 2020. Furthermore Finance manager informed the

Committee that the Ovation refunds have all been processed in both Tamil Nadu and Sri Lanka. There were

claims which could not be sent due to the limited courier service in both countries and the Finance Manager

requested the leaders to submit these claims. All claims for which the originals have been received are

already processed by the Finance Manager and the Assistant Finance Manager Tamil Nadu. The Finance

Manager clarified the questions from the Leaders and thereafter the financials were adopted and proposed

by Division Director J, DTM Hingston Lovell and seconded by CGD D82A, TM Satish Menon.

REALIGNMENT COMMITTEE REPORT D120

The Realignment Committee Report of D120 was presented by the Club Growth Director of D82B-TM

Satish Menon. DTM Jayan Narayan was appointed as the Realignment Chair for the tenure.

The new structure envisaged that each division had an equal number of Chennai clubs and Out station clubs.

The rationale behind this move was to have one wholesome district under 120, one single unit and equal

leadership opportunities for all members. As district growth will be seamless, having a mix of Community

clubs and Corporate clubs in each division would ensure more competitiveness and thus more challenging

contests. More ideas, more collaboration, cross pollination and the sharing of best practices would result in

the emergence of a team of Quality Toastmasters. This structure would also facilitate the same corporate,

having more than one district leader visiting the club which would enhance more support and more ideas.

The vision: One single large family with no imaginary boundaries.


The Realignment Committee Report of D82 was presented by the Club Growth Director of District 82A DTM

Srianthie Salgado. DTM Sudash Liyanage was appointed as the Realignment Chair for D82 at the outset of

the tenure. He relinquished his duties halfway on being appointed as a Regional Adviser, but was responsible


for the initial Realignment Structure. At the Mid-Year Review each division was requested to appoint a

representative to be in the committee. The committee comprised of 2 Division Directors and 5 nominated

Division Directors. 06 of the committee attended the meeting together with the nominated District Director.

Two proposals were put forward, ie to realign the clubs in the divisions according to geographical location

and the other to confine clubs as much as possible to the present divisions. The Committee members were

in favour of the second proposal.

A few changes were requested within Divisions and they were done. Two areas from Division H, 1 area

from each from Division F & M were shifted to the new division, Division B. Division B consists of areas with

clubs in close proximity. Division M will be renamed as Division D, Division J will be herein named as

Division G.

The Area A4 raised a query on the clubs which belonged to A4 which was only three and one club had not

renewed. It was resolved be agreeing to take it off-line and discuss with the incoming Division Director to

make the necessary changes.

REPORT OF CLUB GROWTH DIRECTOR - D82B

TM Satish Menon presenting his report spoke of how the members swiftly adapted to online meetings due to

the pandemic situation though there is hesitation among the membership regarding the long term continuity.

Renewals were favourable given the current situation but a better picture envisaged by end June.

Renewals as at 27th. May 2020

268 clubs were paid clubs out of a club base of 322. 15,418 members had paid out of a membership base of

17,480. District D82 has the highest number of renewals across all districts with 11379 payments. Also,

District D82 is the third highest in terms of new member additions with 3,246 payments.

New Clubs and Prospective Clubs for the D82B

Division No of new clubs No of prospective clubs

B 2 3

D 1 3

G 2 5

I 1 2

K 3 1

L 2 1

N 1

O 2 2

Membership Loss

Division No of clubs with membership loss

No of suspended clubs

B 4 3


D 1 3

G 4 3

I 5 1

K 4 2

L 4

N 4 3

O 2 1

45 Clubs were recipients of the Smedley ribbon, 31 clubs were awarded the Talk up Toastmasters Award

and so far 8 clubs were awarded the Beat the Clock award. Though the pandemic situation had brought about

a drop in membership renewals in corporate clubs, healthy renewals could be seen in community and College

student clubs. He thanked the Division Directors and Area Directors for their performance despite the adverse

circumstances.

REPORT OF CLUB GROWTH DIRECTOR –D82A

DTM Sriyanthie Salgado presented her report which consisted of three main sections.

1. Membership payments with the expected 8% growth.

2. Membership building awards

3. New clubs.

Membership payments

Division Base Membership Current Membership

A 562 425

C 484 315

E 524 417

F 523 409

H 607 398

J 597 437

M 565 375

Clubs were diligently working towards achieving the 8% growth with the guidance of Division Directors and

Area Directors. 39 clubs had achieved the 8% growth. On average 77% of renewals had been done towards

achieving this goal across the district. 64 Clubs were recipients of the Smedley ribbon, 35 clubs were awarded

the Talk up Toastmasters Award and so far 8 clubs were awarded the Beat the Clock award.


Membership building awards

The Smedley award, The Talk-up Toastmasters Award and Beat the Clock Award acted as incentives to build

membership. Most clubs aspired for the Smedley Award and all divisions had achievements from a minimum

of 7 to a maximum of 12.

New and prospective clubs

Division No of New Clubs No of Prospective Clubs

A 1 2

C 1

E 2

F 1 1

H 3 1

J 1

M 2

The Club Growth Director urged the members to work towards a more solid membership during the balance

30 days so that by end June 2020 the district could win the coveted Smedley Award. She thanked her team

comprising of Mentor Pool Chair DTM Shiham Nawaz, Club Extension Chair DTM Sanjeewa Fonseka and

Club Retention Chair TM Ranishka Wimalasena for their services.

ELECTION FOR THE ACCEPTANCE OF REALIGNMENT REPORTS

RESULTS

D120 PROPOSAL

86% in favour 14% not in favour

D82 PROPOSAL


As more than 50% of voters were in favour of the reports in both districts, the District Director stated that

both proposals were valid.

REPORT OF PROGRAME QUALITY DIRECTOR- D82B

Programme Quality Director, TM Pravin Mani presenting his report for D82 B, stated that it was of utmost

importance that we adhere to the mission of District 82. Building new clubs and supporting all clubs would

ensure the emergence of prospective clubs and then hence new clubs. As per the District Director’s vision,

emphasis was laid on Quality over Quantity across the district.


Club Officer Training

Other than 5 clubs in Term one and 13 clubs in Term two, four or more members were trained at Club Officer

Training programme. 80% of clubs with minimum of 4 officers trained achieved 5 or more DCP points. 95%

of clubs with all officers trained in both terms achieved 5 or more DCP points.

TLI Events

TLI events were held in Chennai, Vellore, Trichy, Madurai and Tirunelveli. 1,526 members were trained in 35

events. In keeping with the District Director’s directives much effort was taken to cover the entire district.

Pathways Adoption

All divisions have over 70% adoption and the overall adoption across the district is 82%. He thanked TI for

constantly updating the Base Camp site for the ease and acquirement of knowledge of all members.

Educational awards and DCP points

He thanked the PQD Team for their untiring efforts in their quest to raise the bar in quality across the

district.


REPORT OF PROGRAMME QUALITY DIRECTOR D82A

DTM Noorul Munawwara presenting her report stated the importance of adhering to the District Mission and

helping clubs to achieve excellence. Also in keeping with the vision of D82, from the outset of the tenure and

throughout providing quality membership experience was given precedence.

At the outset of the tenure the following bench marks were set.

• Minimum membership base of 25. For a stronger base reach up to 30

• Minimum 2 Educational Awards per club

• Every member to complete a minimum of 1 project.

• Achieve 100% Pathways adoption by April 30th. Latest May 31st .

Due to the COVID 19 pandemic situation the guidelines were adapted.

• Continue with online meetings especially joint meetings until situation returns to normalcy

• Focus on clubs which needed improvement in renewal status and achieving DCP goals

• Guidance for new clubs to achieve DCP goals


132 members were trained in the first term and 146 members were trained in the second term.

TLI Events

1,238 members were trained in the 15 TLI events held throughout the country. Many experienced resource

personnel from the district along with Past International President DTM Arunasalam Balraj shared their

knowledge to train members.

Pathways Adoption

Overall Pathways adoption was over 67% in all divisions and on average it was 75% across the districts. On

average adoption by club officers was 89%, new members 40% and other members 765.

DCP Goals

22 clubs had less than 3 points , 28 clubs 3-4 points and 106 clubs 5 or more points by end May 2020.District

Officers will be guiding clubs to achieve more points in the month of June

Educational Awards

A massive haul of 1,239 Educational awards were achieved by end May 2020.


TI Recognition

She commended TI for grasping the reticence of the COVID 19 situation and proffering an array of awards

in recognition for excelling in a sluggish period. The Silver and Gold Educational awards, The Great Revival

Award, Membership Consistency Award and Membership Resiliency Award are the awards offered for

recognition. She thanked past district directors, current District Officers and other resource personnel for the

service rendered in training members throughout the tenure.

DISTRICT DIRECTOR’S REPORT

District Director DTM Sarma Mahalingam presented a summary of the achievements of the district.

Commenting on renewals first, he opined that 65 more clubs have to renew for the district to achieve Select

Distinguished status and urged members to fast tract renewals. 22 clubs were already chartered and if the

14 prospective clubs could be chartered during the tenure, reaching Select Distinguished status would be

possible.


Payments at a glance as at end May 2020

It was a matter of jubilation that 75% renewals have been recorded, the highest retention the district has

achieved in recent times achieving 4% extra. This was a result of the district vision of maintaining quality

member engagement. The numbers required to achieve the Distinguished status, Select Distinguished

status, Presidents Distinguished status and the coveted Smedley Distinguished status was explained.

Educational Awards

3,425 Educational awards were on board, the highest the district has achieved in the last 5 years. Pathways

adoption and completion of projects in the Legacy system was very commendable. D82B has achieved 2,214

awards in contrast to 1,211 by D82A. D82B members had well comprehended the aspect of acquiring “Value

for Money”. He urged D82A members to take a cue from D82B and strive for more Educational goals.


Contests

The contests had progressed up to the Semifinals by 29th. May 2020. The content and delivery of speeches

were of a high standard. The District Director commended the members for adapting to online contests and

showcasing their best.

He concluded his presentation quoting that every negative situation results in a positive aspect and urged

the membership to strive towards achieving more goals in the balance 30 days.

The meeting was adjourned at 11.47 hours. The District Council meeting was scheduled to commence at

12.30 hours.

The next District Executive Committee meetings of District 82 and District 120 would be held on 20th.

September 2020 and 6 th. September 2020 respectively.


MINUTES OF THE ONLINE ANNUAL DISTRICT COMMITTEE

MEETING OF DISTRICT 82, TOASTMASTERS INTERNATIONAL -

2020

(Prepared by DTM Keerthi Wijekulasuriya, Administration Manager 2019-2020)

Date : 30th May 2020

Time : 12:30 hours to 5:30 hours

ROLL CALL

Attendance

District Leaders 9 Division Directors 15 Area Directors 72 Extended team 20 Presidents & Vice Presidents of Education 460 Total 576

MEETING CALLED TO ORDER

The meeting was called to order by District Director DTM Sarma Mahalingam. He anounced that DTM Ajantha

Jayewardene will serve as the Parliamentarian for this meeting.

INSPIRATIONAL OPENING

Immediate Past District Director DTM Suganthi Periyasamy delivering an insightful message quoted one of

Batman’s famous sayings, “All men have limits. They learn what they are and learn not to exceed them. But

I as Batman ignore mine.” She urged the membership not to focus on their limits but to expand their horizons

and reach for the pinnacle.

ANNOUNCEMENT OF QUORUM

The Co Credentials Chair DTM Moditha Attanagoda presented the Credentials Committee report. There are

267 eligible clubs in the District. Each club receives two votes, one for the president and one for the Vice

President Education. To achieve a quorum one third of the presidents and Vice Presidents Education of the

eligible clubs which is 178 should be registered. A total of 460 presidents and Vice Presidents Education

have registered. As such we have reached a quorum. Out of the 101 members in the District Executive

Council 96 are present but they do not count towards reaching a quorum.

Total ballots available are 534. If everybody votes a simple majority would be 50% plus one.


ADOPTION OF AGENDA

The Administration Manager announced that the Agenda was circulated on 15th. May 2020 and requested

to adopt and second same. The adoption of the agenda was proposed by TM Cherryzen Vonhagt and

seconded by Area Director C1, TM Amjad Zameel.

THE MISSION STATEMENT

The Mission of District 82 was read out by Administration Manager DTM Keerthi Wijekulasuriya

ADOPTION OF THE MINUTES OF THE PREVIOUSLY HELD SEMI ANNUAL DISTRICT COUNCIL

MEETING

The Semi Annual District Council meeting was held on 28th. September 2019. The Administration Manager

DTM Keerthi Wijekulasuriya stated that the minutes of the meeting were already circulated and published in

pages 63 to 69 in the booklet. Division M Director TM Mafaz Ifharm proposed that the minutes were in order

and was seconded by Area Director G5 Vidhya Boopalan.

REPORT OF ADMINISTRATION MANAGER

The Administration Manager expounded the co essentials of Administration, Professionalism, discipline,

validity and timeliness. She deciphered the importance of listening skills in carrying out duties and

understanding the value of human connection that should take precedence. Along with technology it is the

understanding of the diversity and talents of members that ensures our success. Administration

encompasses communicating within and across borders. Knowledge of the environmental factors governing

a person and access to resources is a vital factor. This enables leaders to give members guidance to optimize

operational efficiency. She stated that as the reigns pass to a new team of district leaders and as members

of Srilanka and India go their separate ways to district 82 and district 120, the rich cultures that bound

members of the two countries would nurture all members for long years. In conclusion she quoted the words

of Oprah Winfrey, the media proprietor. “Step out of the history that is holding you back. Step into the new

story you are willing to create.”

REPORT OF PUBLIC RELATIONS MANAGER

The Public Relations Manager, TM Safra Anver in her report mentioned the many events initiated by the PR

Team for the year. Taking precedence were the Smedley Walk organized by Awakening Toastmasters and

the Online programme featuring Pres Vasilev, World Champion of Public Speaking 2013, organized by

Expolanka Toastmasters. In a bid to promote the Toastmaster movement among the corporates in Srilanka

District 82 was present with a stall which drew large crowds at the Annual HR Conference. The PR Webinars

on branding guidelines, Testimonials which coerced members to post their experiences, PR WhatsApp

Community, D82 Scrap Book, 6 Word Story Campaign and Friendship Day Campaign brought the members

together in a sense of camaraderie throughout the year. She thanked the PR Team for their creative journey

throughout the tenure.


REPORT OF FINANCE MANAGER

Finance Manager presented the Financials for the Quarters ending 31st December 2019 and 31st March

2020 to The District the Leaders. Finance Manager explained that despite having a positive variance in the

membership revenue as at 31st December 2019 the position had drastically changed due to COVID 19

resulting in a negative variance as at 31st March 2020. Furthermore, Finance manager informed the

Committee that the Ovation refunds have all been processed in both Tamil Nadu and Sri Lanka. There were

claims which could not be sent due to the limited courier service in both countries and the Finance Manager

requested the leaders to submit these claims. All claims for which the originals have been received are

already processed by the Finance Manager and the Assistant Finance Manager Tamil Nadu. The Finance

Manager clarified the questions from the Leaders and thereafter the financials were adopted.

ADOPTION AND CERTIFICATION OF P&L ACCOUNT

Area Director G2 TM Shashank Dwivedi proposed that the accounts were in order and DTM Mario

Wickramarachchi seconded it.

DIVISION DIRECTORS’ REPORTS

Division A Director- TM Asitha Vidanagamage

Number of clubs in the Division (as of July 1st. 2019) 21

Current club count 19

Membership (as of July 1st. 2019) 582

Current membership 424

New clubs- IQSSL Toastmasters club

Division B Director- DTM Sreenath Thulasi





New clubs- Perammbur Speakers Toastmasters Club, Gemba Bilingual Club


Division C Director- DTM Muhammed Sheikh Ahmed





New clubs –

Division D Director- TM Srinath Raghunathan


Current number of clubs 18



New clubs –WBG Chennai Taslkstars

Division E Director- TM Mahesh Abeyesekara





New clubs- NSBM Toastmasters club, AATSL Emerging Toastmasters Club

Division F Director- DTM Ganga Fernando





New clubs –


Division G Director- TM Pintu Champ Mahato





New clubs- CES Toastmasters Club, Vibrant Virtusa Toastmasters Club, Hindustan College of Arts & Science

Toastmasters Club

Division H Director- DTM Tharaka Amarasena





New Clubs-Lyceum Gampaha Toastmasters Club, Lyceum Athugalpura Toastmasters Club, JHC Old Boys

Toastmasters Club

Division I Director- TM Manasa Maram





New clubs –

Division J Director- DTM Hingston Lovell





New clubs –


Division K Director- TM K. Kalyan





New clubs- DXC DLF Chennai Toastmasters Club, Sindhi School Speakers Toastmasters Club, Sindhi

School Oraters Toastmasters Club

Division L Director- DTM Sivakumar Pallaniappan





New clubs - Questdale Toastmasters Club

Division M Director- TM Mafaz Ifharm





New clubs- Ogilvy Toastmasters Club, Camso GIT Toastmasters Club

Division N Director- TM Singaravelan Venkatasen





New clubs- SG Toastmasters Club


Division O Director- TM Usha Krishnan





New clubs- HSBC Talkathon Toastmasters Club, Talkpad @Infinite Toastmasters Club

REPORT OF CLUB GROWTH DIRECTOR - D82B

TM Satish Menon presenting his report spoke of how the members swiftly adapted to online meetings due to

the pandemic situation though there is hesitation among the membership regarding the long term continuity.

Renewals were favourable given the current situation but a better picture was envisaged by end June.

Renewals as at 27th May 2020

268 clubs were paid clubs out of a club base of 322. 15418 members had paid out of a membership base of

17480.District D82 has the highest number of renewals across all districts with 11379 payments. Also, District

D82 is the third highest in terms of new member additions with 3246 payments.

New clubs and Prospective Clubs for the D82B

Division No of new clubs No of prospective club

B 2 3

D 1 3

G 2 5

I 1 2

K 3 1

L 2 1

N 1

O 2 2


Membership Loss

Division No of clubs with membership loss

No of suspended clubs

B 4 3

D 1 3

G 4 3

I 5 1

K 4 2

L 4

N 4 3

O 2 1

45 Clubs were recipients of the Smedley ribbon, 31 clubs were awarded the Talk up Toastmasters Award

and 8 clubs were awarded the Beat the Clock award.

Though the pandemic situation had brought about a drop in membership renewals in corporate clubs, healthy

renewals could be seen in community and student clubs. He thanked the Division Directors and Area

Directors for their performance despite the adverse circumstances.

REPORT OF CLUB GROWTH DIRECTOR –D82A

DTM Sriyanthie Salgado presented her report which consisted of three main sections.

1. Membership payments with the expected 8% growth.

2. Membership building awards

3. New clubs

Membership payments

Division Base Membership Current Membership

A 562 425

C 484 315

E 524 417

F 523 409

H 603 398

J 597 437

M 565 375


Clubs were diligently working towards achieving the 8% growth with the guidance of Division Directors and

Area Directors. 39 clubs had achieved the 8% growth. On average 77% of renewals had been done towards

achieving this goal across the district. 64 Clubs were recipients of the Smedley ribbon, 35 clubs were awarded

the Talk up Toastmasters Award and 8 clubs were awarded the Beat the Clock award.

Membership building awards

The Smedley award, The Talk-up Toastmasters Award and Beat the Clock Award acted as incentives to build

membership. Most clubs aspired for the Smedley Award and all divisions had achievements from a minimum

of 7 to a maximum of 12.

New and prospective clubs

Division No of New Clubs No of Prospective Clubs

A 1 1

C 2

E 2

F 1 1

H 3 1

J 1

M 2

The Club Growth Director urged the members to work towards a more solid membership during the balance

30 days so that by end June 2020 the district could win the coveted Smedley Award. She thanked her team

comprising of Mentor Pool Chair DTM Shiham Nawaz, Club Extension Chair DTM Sanjeewa Fonseka and

Club Retention Chair TM Ranishka Wimalasena for their services.


The Realignment Committee Report of District120 was presented by the Club Growth Director of D82B, TM

Satish Menon.

DTM Jayan Narayan was appointed as the Realignment Chair for the tenure.


The new structure envisaged that each division had an equal number of Chennai clubs and out station clubs.

The rationale behind this move was to have one wholesome district under 120, one single unit and equal

leadership opportunities for all members. As district growth will be seamless, having a mix of Community

clubs and corporate clubs in each division would ensure more competitiveness and thus more challenging

contests. More ideas, more collaboration, cross pollination and the sharing of best practices would result in

the emergence of a team of Quality Toastmasters. This structure would also facilitate the same corporate,

having more than one district leader visiting the club which would enhance more support and more ideas.

The vision: One single large family with no imaginary boundaries.


The Realignment Committee Report of D82 was presented by the Club Growth Director of District 82A DTM

Srianthie Salgado.

DTM Sudash Liyanage was appointed as the Realignment Chair for D82 at the outset of the tenure. He

relinquished his duties halfway on being appointed as a Regional Adviser, but was responsible for the initial

Realignment Structure. At the Mid Year Review each division was requested to appoint a representative to

be in the committee. The committee comprised of 2 Division Directors and 5 nominated Division Directors.

06 of the committee attended the meeting together with the nominated District Director. Two proposals were

put forward, ie to realign the clubs in the divisions according to geographical location and the other to confine

clubs as much as possible to the present divisions. The Committee members were in favour of the second

proposal.

A few changes were requested within Divisions and they were done. Two areas from Division H, 1 area from

each from Division F & M were shifted to the new division, Division B. Division B consists of areas with clubs

in close proximity. Division M will be renamed as Division D, Division J will be herein named as Division G.

The Area A4 raised a query on the clubs which belonged to A4 which was only three and one club had not

renewed. It was resolved be agreeing to take it off-line and discuss with the incoming Division Director to

make the necessary changes.


REPORT OF PROGRAME QUALITY DIRECTOR- D82B

Programme Quality Director, TM Pravin Mani presenting his report for D82 B, stated that it was of utmost

importance that we adhere to the mission of District 82. Building new clubs and supporting all clubs would

ensure the emergence of prospective clubs and then hence new clubs. As per the District Director’s vision,

emphasis was laid on Quality over Quantity across the district.


Other than 5 clubs in Term one and 13 clubs in Term two, four or more members were trained at Club Officer

Training programme. 80% of clubs with minimum of 4 officers trained achieved 5 or more DCP points. 95%

of clubs with all officers trained in both terms achieved 5 or more DCP points.

TLI Events

TLI events were held in Chennai, Vellore, Trichy, Madurai and Tirunelveli. 1526 members were trained in 35

events. In keeping with the District Director’s directives much effort was taken to cover the entire district.

Pathways adoption

All divisions have over 70% adoption and the overall adoption across the district is 82%. He thanked TI for

constantly updating the Base Camp site for the ease and acquirement of knowledge of all members.

Educational awards and DCP points

He thanked the PQD Team for their untiring efforts in their quest to raise the bar in quality across the district.


REPORT OF PROGRAMME QUALITY DIRECTOR D82A

DTM Noorul Munawwara presenting her report stated the importance of adhering to the District Mission and

helping clubs to achieve excellence. Also in keeping with the vision of D82, from the outset of the tenure and

throughout providing quality membership experience was given precedence.

At the outset of the tenure the following bench marks were set.

• Minimum membership base of 25. For a stronger base reach up to 30

• Minimum 2 Educational Awards per club

• Every member to complete a minimum of 1 project.

• Achieve 100% Pathways adoption by April 30th. Latest May 31st .

Due to the COVID 19 pandemic situation the guidelines were adapted.

• Continue with online meetings especially joint meetings until situation returns to normalcy

• Focus on clubs which needed improvement in renewal status and achieving DCP goals

• Guidance for new clubs to achieve DCP goals


132 members were trained in the first term and 146 members were trained in the second term.

TLI Events

1238 members were trained in the 15 TLI events held throughout the country. Many experienced resource

personnel from the district along with Past International President DTM Arunasalam Balraj shared their

knowledge to train members.

Pathways Adoption

Overall Pathways adoption was over 67% in all divisions and on average it was 75% across the districts. On

average adoption by club officers was 89%, new members 40% and other members 765.

DCP Goals

22 clubs had less than 3 points , 28 clubs 3-4 points and 106 clubs 5 or more points by end May 2020.District

Officers will be guiding clubs to achieve more points in the month of June.

Educational Awards

A massive haul of 1,239 Educational awards were achieved by end May 2020.


TI Recognition

She commended TI for grasping the reticence of the COVID 19 situation and proffering an array of awards

in recognition for excelling in a sluggish period. The Silver and Gold Educational awards, The Great Revival

Award, Membership Consistency Award and Membership Resiliency Award are the awards offered for

recognition. She thanked past district directors, current District Officers and other resource personnel for the

service rendered in training members throughout the tenure.

DISTRICT DIRECTOR’S REPORT

District Director DTM Sarma Mahalingam presented a summary of the achievements of the district.

Commenting on renewals first, he opined that 65 more clubs have to renew for the district to achieve Select

Distinguished status and urged members to fast tract renewals. 22 clubs were already chartered and if the

14 prospective clubs could be chartered during the tenure, reaching Select Distinguished status would be

possible.


Payments at a glance as at end May 2020

It was a matter of jubilation that 75% renewals have been recorded, the highest retention the district has

achieved in recent times achieving 4% extra. This was a result of the district vision of maintaining quality

member engagement .The numbers required achieving the distinguished status, Select Distinguished status,

Presidents Distinguished status and the coveted Smedley Distinguished status was explained.

Educational Awards

3,425 Educational awards were on board, the highest the district has achieved in the last 5 years. Pathways

adoption and completion of projects in the Legacy system was very commendable. D82B has achieved 2,214

awards in contrast to 1,211 by D82A. D82B members had well comprehended the aspect of acquiring “Value

for Money”. He urged D82A members to take a cue from D82B and strive for more Educational goals.


Contests

The contests had progressed up to the Semifinals by 29th. May 2020. The content and delivery of speeches

were of a high standard. The District Director commended the members for adapting to online contests and

showcasing their best.

He concluded his presentation quoting that every negative situation results in a positive aspect and urged

the membership to strive towards achieving more goals in the balance 30 days.

ELECTIONS FOR THE ACCEPTANCE OF REALIGNMENT REPORTS

RESULTS

D120 PROPOSAL


D82 PROPOSAL


As more than 50% of voters were in favour of the reports in both districts, the District Director declared that

both proposals were valid and accepted by the District Council.

REPORT OF NOMINATIONS COMMITTEE

The District Leadership Committee of 2019/2020 was chaired by DTM Suganthi Periyasamy. The District

Director invited the DLC Chair to present her report which is as follows.

The DLC Chair expressed her gratitude to the following DLC members.

Division Committee member

A Saliya de Silva

B Ashok V DTM

C Udeni Gnanaweera DTM

D Lioyd Israel DTM

E Dilrukshi Rajapakse DTM

F Shehara Dissanayake


G Chandrasekar Subramaniam

H Lawrance Madapatha DTM

I Vijayarangan

J Sonia Vitarana DTM

K Thomas Abraham DTM

L Mayur Venkatesh DTM

M Saleem M Zameen DTM

N Nina John DTM

O Subhadip Banil DTM

Nomination Slates of District Leader candidates for 2020/2021

DISTRICT 82

Leadership Position Nominated Candidates

District Director Noorul Munawwara DTM

Programme Quality Director Piyakara Darshin Jayaratne DTM

Srianthie Marian Salgado DTM

Club Growth Director Nisal Weerakoon DTM

Division A Director Manik Dissanayake

Division C Director Upali Tissera

Division E Director Probodini Senevirathne DTM

Division F Director Shazuli Raheem

Division H Director No nominations received

Division J Director Chaturanga Ratnasinghe

Division M Director Zafraz Lameer DTM


Nominations of candidates received subsequently and seven days prior to the District Council meeting

Club Growth Director - Mahinda Karunakara

Division B Director - Nuwan Chathuranga

- K. Pirabakaran DTM

Division H Director - Kapila Mithrarathne

DISTRICT 120

Leadership Position Nominated Candidates

District Director Pravin Mani

Programme Quality Director Satish Menon

Club Growth Director Kalyan S

P D Parthasarathy DTM

Division B Director Balamurugan S

Vaikunth Venkatesh

Division D Director Prashanth Sree DTM

Sabareesh Rajendran

Division G Director Alex Jacob DTM

Vidhya Boopalan

Division I Director Mohanakrishnan G

Division K Director Prakash P

Prasanna Jayakumar

Division L Director Malarvizhi DTM

Division N Director Arunkumar Cotha

Division O Director Arthi Mangalam Jayaraj

Nominations of candidates received subsequently and seven days prior to the District Council meeting

Division G Director - Shashank Dwivedi

ELECTIONS

The Parliamentarian , DTM Ajantha Jayawardene explained the ground rules of the elections and advised

members to adhere to the rules set by Toastmasters International. Co Credential Chairs, DTM Moditha

Attanagoda and DTM Vijayalakshmi Soundararajan briefed the council members regarding the procedures

to be followed at the online elections conducted through the eBalloter platform.


The District Director conducted the elections.

D120 Elections

District Director- Since there were no other nominations, TM Pravin Mani the nominated candidate was

declared as the District Director of District 120 for the year 2020/2021 and a single vote was casted in his

favour.

Program Quality Director- Since there were no other nominations, TM Satish Menon the nominated candidate

was declared as the Program Quality Director of District 120 for the year 2020/2021 and a single vote was

casted in his favour.

Club Growth Director-TM S Kalyan and DTM P D Parthasarathy were the nominated candidates. A secret

ballot was held.

Results

Total no of votes-213

Total votes completed- 73.7%

Candidate No of votes polled %

S. Kalyan 105 49.3

P. D. Parthasarathy 108 50.7

DTM P D Parthasarathy was declared as the Club Growth Director for District 120 for the year 2020/2021.

Division B Director- The nominated candidates were Balamurugan S and Vaikunth Venkatesh. A secret ballot

was held.

Results




Balamurugan S 54 25

Vaikunth Venkatesh 162 75

Vaikunth Venkatesh was declared as the Division Director of Division B for District 120 for the year

2020/2021.

Division D Director- The nominated candidates were Prashanth Sree DTM and Sabareesh Rajendran. A

secret ballot was held.

Results





Prashant Sree 163 74.43

Sabareesh Rajendran 56 25.57

Prashanth Sree DTM was declared as the Division Director of Division D for District 120 for the year

2020/2021.

Division G Director- The nominated candidates were Alex Jacob DTM, Vidhya Boopalan and Shashank

Dwivedi. A secret ballot was held.

Results




Alex Jacob 113 51.36

Vidhya Boopalan 68 30.91

Shashank Dwivedi 39 17.73

Alex Jacob DTM was declared as the Division Director of Division G for District 120 for the year 2020/2021.

Division I Director- Since there were no other nominations, the nominated candidate Mohanakrishnan G was

declared as the Division Director of Division I for District 120 for the year 2020/2021 and a single vote was

casted in his favour.

Division K Director- The nominated candidates were Prakash K .P and Prasanna Jayakumar. A secret ballot

was held.

Results




Prakash K P 138 68.66

Prasanna Jayakumar 63 31.34

Prakash K.P was declared as the Division Director of Division K for District 120 for the year 2020/2021.

Division L Director- Since there were no other nominations, Malavizhi DTM was declared as the Division

Director of Division L and a single vote was casted in her favour.

Division N Director- Since there were no other nominations, Arunkumar Cotha was declared as the Division

Director of Division N for District 120 for the year 2020/2021 and a single vote was casted in his favor.

Division O Director- Since there were no other nominations, Arthi Mangalam Jayaraj was declared as the

Division Director of Division O for District 120 for the year 2020/2021 and a single vote was casted in her

favor.


D82 Elections

District Director- Since there were no other nominations, Noorul Munawwara DTM was declared as the

District Director of District 82 for the year 2020/2021 and a single vote was casted in her favour.

Programme Quality Director- The nominated candidates were Piyakara Darshan Jayaratne DTM and

Sriyanthie Marian Salgado DTM. A secret ballot was held.

Results




Srianthie Marian Salgado 107 56.32

Piyakara Darshin Jayaratne 83 43.68

DTM Sriyanthie Marian Salgado was declared as the Program Quality Director of District 82 for the year

2020/2021.

Club Growth Director- The nominated candidates were Nisal Weerakoon DTM and Mahinda Karunakara. A

secret ballot was held.

Results




Nisal Weerakoon 97 51.6

Mahinda Karunakara 91 48.4

DTM Nisal Weerakoon was declared as the Club Growth Director of District 82 for the year 2020/2021.

Division A Director- Since there were no other candidates Manik Dissanayake was declared as the Division

Director of Division A of District 82 for the year 2020/2021 and a single vote casted in his favor.

Division B Director- The nominated candidates were Nuwan Chathuranga and K. Pirabakaran DTM. A secret

ballot was held.

Results




Nuwan Chathuranga 115 67.65

K. Pirabakaran 55 32.35

Nuwan Chathuranga was declared as the Division Director of Division B for District 82 for the year 2020/2021.


Division C Director- Since there were no other nominations, Upali Tissera DTM was declared as the Division

Director of Division C for District 82 for the year 2020/2021 and a single vote was casted in his favour.

Division E Director- Since there were no other nominations, Probodini Senavirathne DTM was declared as

the Division Director of Division E for District 82 for the year 2020/2021 and a single vote was casted in her

favour.

Division F Director- Since there were no other nominations, Shazuli Raheem was declared as the Division

Director of Division F for District 82 for the year 2020/2021 and a single vote was casted in his favour.

Division H Director- Since there were no other nominations, Kapila Mithrarathne was declared as the Division

Director of Division H for District 82 for the year 2020/2021 and a single vote was casted in his favour.

Division J Director- Since there were no other nominations, Chaturanga Ratnasinghe was declared as the

Division Director of Division J for District 82 for the year 2020/2021 and a single vote was casted in his favour.

Division M Director- Since there were no other nominations, Zafraz Lameer DTM was declared as the Division

Director of Division M for District 82 for the year 2020/2021 and a single vote was casted in his favour.

The District Director concluded the meeting thanking the Credentials Team, the eBalloter Team and the Zoom

Masters for the astute manner in which the elections were conducted. He also thanked all members of the

council who worked tirelessly to ensure that the two meetings were conducted smoothly. He informed that

the next District Committee meetings of District 82 and District 120 will be held on 20th September 2020 and

6th September 2020 respectively.


DISTRICT SUCCESS PLAN

Values

Toastmasters International’s core values are integrity, dedication to excellence, service to the member, and respect for

the individual. These are values worthy of a great organization and should be incorporated as anchor points in every

decision made within the organization. Toastmasters’ core values provide a means of guiding and evaluating the

organization’s operations, planning, and vision for the future.

What are the district’s core values?*

• Focus on Enriching the member with knowledge

• Engage the member in all activities carried out in the fraternity by providing opportunities

• Empower the member so that they reveal their full potential

• Create an environment where the member can Enjoy their journey in Toastmasters

Team Operating Principles

What principles does the team hold? (These principles might include trust, safe learning, collaboration, etc.)*

• To have open and honest communications

• To foster an environment of safe learning by being goal oriented

• To have SMART goals

• To encourage a culture of cohesive collaboration across the district

Potential Obstacles

What obstacles will the team have to consider when strategizing? (These might include conflicting personal

commitments, distance, unresolved conflict, etc.)*

• Resistance to change – to move out of their comfort zones

• Reluctance of leaders to address and resolve conflicts

• Finding resource personnel, sponsors, coaches for clubs in remote areas

• Fluctuation of exchange rates

Meeting Protocol

In general, how will the team process tasks? (For example, consider how often to meet or call, what the team’s meeting

practices will be, etc.)*

1. During the bi-annual Division contests the TRIO along with Division Directors and Area Directors meet

the Division council members

2. Monthly Division Council meetings are planned by the Division Directors

3. The PQD & CGD will meet their respective team as and when required

4. Review meetings are planned with District Executive Council once in 2 months

5. The TRIO will have online weekly meetings and in person meeting as and when required

6. TRIO and team will transmit communications only upto Division Directors and empower Division

Directors to make it reach to clubs through respective area directors

7. General announcements to reach entire membership will be broadcasted through PRM. Any specific

achievements and recognition will be notified by signed communication by respective trio but will be


published by PRM team. This is to ensure no one receive multiple communication of same subject

and to maintain protocol effectively

Team Interactions and Behavioral Norms

How will decisions be made?*

Decisions are made after internal discussion among the TRIO. These decisions are cascaded down. We also

empower our leaders to take their decisions by keeping the Core Values and the members in mind.

What will be the team’s method of communication? Determine the team’s first preference, second preference, and so

on.

1. Formal Communication is by Email followed by telephone calls

2. Telephone calls are made for urgent and immediate solutions

3. Group social media services are also used to disseminate information and discussions

4. In-person meetings happen for immediate and urgent decisions

5. In person meetings happen for common views as and when we meet leaders

6. District website is also a medium to share information and highlights

7. Teams are empowered to have their social media groups to discuss issues and pass information

What will the communication parameters be? Parameters might include whether the team communicates by phone or

email, whether the team sets up a weekly conference call, or how often team members can expect to communicate.

As an energetic District, we do not define communication frequencies. Teams are motivated and they

frequently communicate. Leaders have their own daily, weekly and monthly schedules. For urgent matters

they prefer to call by phone

How will the team resolve differences of opinion?

1. Open discussion and allow every member of the team to voice out their opinion. Decisions are taken

based on the opinion of the majority.

2. Electronic and raise-the-hand decisions are taken to obtain the majority count.

3. When confusion arises, the District Director takes the decision.

4. In order to solve grey areas regarding bylaws and protocol, we seek TI HQ support.

How will the team support one another?

1. Listen to each other’s issues and share the experience and wisdom.

2. Connect with senior Toastmasters in the fraternity to get their input and reflection

3. Speak about the Toastmasters International core values for better decisions and for better leadership

4. Remind each other about their responsibilities and empower them to be great leaders

5. Use mentoring techniques and to share the experience and wisdom to make better leaders

How will the team ensure equitable participation when completing activities?

1. Leaders are trained and equipped with tools to fulfill their responsibilities.


2. Leaders are empowered to take decisions by respecting the core values and member interest.

3. The TRIO will ensure that all team members have well defined SMART goals.

4. Remind all Area Directors and Division Directors regarding their official reporting and to support them

to fulfill their duties.

How will team members be held accountable for their responsibilities?

1. Through continuous recognition

2. Continuous reminder of their responsibilities

3. Quarterly review meetings to reiterate their progress and responsibilities.

4. Provide resources and tools to make them important and responsible.

5. Constant communication with leaders to address their issues.

6. To hold them responsible, request them for their plan, time frame, and their commitment to complete

their tasks.

How will the core team and extended teams be recognized for their efforts?

1. Formal recognition at the and Division Contests/Conferences

2. Congratulatory emails and calls to recognize achievements

Membership Payments Growth

Situation Analysis

What is the current situation in the district? How many members did the district add last year? Does the district have

special challenges? (One situation might be that membership payments usually arrive close to deadline making it

necessary to hurry to meet goals.)*

The District 82A added 2095 new payments through new members and Charter members. However, the net

membership payments is only 8040 (June 30, 2020) - 8607 (July 1, 2019) = -567 payments. As of June 30th

2020, 164 clubs out of the total 170 clubs have added new members during the last year. The District was

not able to meet the membership growth goal of 8% last year due to Covid 19 but was able to mange to have

positive net club growth of 3. However, the following challenges are present:

1. Most clubs complete renewals only during the last week of Sep/March

2. Payments are not done on time. Some of the clubs renew only after the deadlines (Oct/April). On the

other hand, some of the corporate clubs delay payment as approvals or wire transfer process is

commenced late in the cycle

3. Some of the weak clubs renew only after the deadlines (Oct/April). Same is the case with some of the

corporate clubs as approvals or wire transfer process is commenced late in the cycle.

4. Addition of new members in weak clubs, to bring membership count to 8 or 20 takes places only in

May & June.

5. Member attrition is high in corporate clubs as members leave for overseas opportunity or leave the

organization for various reasons or are unable to attend meetings due to heavy project schedules

with deadlines.

Strategy

What actions will the district take? What has worked in the past? What has not? What new programs or incentives could

the district implement? How will the district promote existing programs? How have other districts been successful? What

could the district do to stretch this goal? (The strategy might include actions, such as creating a contest promoting early

submission of dues.)*


1. As the first step, the District trained the Division Directors and Area Directors on Enhancing Club

Quality, during the DOTP. Club officers have also been trained on membership building and retention

during the District sponsored Club Officers Training program. We need to be aware of any unforseen

situation which might arise in Sep / March

2. Area Directors have been requested to complete the 1st round of club visits by Sep 30th, and 2nd

round of club visits by Feb 29th. This will help the AD, DD, and the Trio to analyse the situation and

address this issue

3. Clubs have been encouraged to conduct Moments of Truth twice a year - by Aug 30th and Jan 31st.

This will help the club officers to solicit feedback from members, thus aiding them to correctly identify

the challenges present.

4. Clubs have been requested to complete the Club Success Plan by Aug 30th. The situation will be

analyzed at the end of September and Cub coaches will be appointed in October to address the clubs

with less than 12 members

5. District has instituted awards to build membership payments, and member retention.

Action 1: Understand the root cause of the membership problems that the club is facing and appropriate

methods will be devised to overcome the same, and the CGD Team will assist the Area Directors in this

effort. This will help overcome the problem of last minute as well as late payments.

Action 2: The Area Director Visit reports will be reviewed by the Trio, and will be discussed with the AD & DD

during the review meetings held every two months. This will help the District understand what additional

support is required by the clubs. Area Directors submitting the reports within the stipulated period of time will

be one of the qualifiers for the Star Area Director award. Similarly, the DD qualifies for the Star Division

Director award.

Action 3: To encourage higher percentage of retention, the District has introduced 8-80 membership awards

which motivate clubs to add 8 new members between July-Sep and Dec-Mar along with 80% membership

retention.

Action 4: To encourage submission of renewals, District will also recognize all clubs who complete payment

for a minimum of 25 members by Sep 30th and March 31st. To encourage addition of new members, District

will recognize clubs that win all the 3 membership building awards - Smedley, Talk up Toastmasters, and

Beat the Clock

Action 5: Club Coaches will be assigned to clubs with less than 12 members. Club coaches will be trained.

For other weak clubs, educational sessions to motivate members will be organized by the AD, in addition to

the TLI programs. Division Directors will also be visiting the weak clubs to motivate them. Based on necessity,

the Trio will visit weak clubs in remote areas to motivate members. A club coach team has been appointed

to the extended Teams. The struggling clubs in each Division have been identified and the mentor pool team

will work closely with the identified struggling clubs and forward a monthly progress report to CGD.

Resources

What people, equipment, meeting places, and money does the district have at its disposal? What committee could work

toward the goal? Are any members interested in heading projects toward leadership goals? How much money has been

budgeted for achieving this goal? (Resources might include area and division governors and gi certificates to the

Toastmasters store.) *

The District has appointed 4 Club Retention Chair & Extension Chairs - Each of these 4 members will check

on the progress of 2 divisions.


1. New member orientation programs are being organized under the TLI banner to orient newly joined

members across the District.

2. District will support Struggling clubs with Educational speakers, and printed promotional materials for

membership building.

3. In remote areas, awareness meetings/roadshows will be organized to bring new members to

struggling clubs. The District has budgeted rental for meeting venues for awareness meetings, travel

for educational speakers.

4. In addition, wherever requested, District has also allotted funds for extra club visits for the for the Club

Retention team.

5. District will conduct training programs for Club Mentors, Club Coach team and to provide them tips

on how to encourage clubs to add new members.

6. District has instituted the following awards - 8-80 award, Triple star award, Excellence in club building

for Club Coaches and Mentors, and Beyond Boundaries award.

Assignments

Who is in charge of each action? Who is on each team? What are each team member’s specific responsibilities?*

The CGDs along with the Retention & Extension chairs are responsible for the various assignments, and for

following up with the respective Division Directors and Area Directors.

Action 1*: Reports on the payments made during the last 2 renewal cycles will be extracted from the TI

dashboard. Using this as the base, the Membership retention & extension team will work with clubs that have

made last minute/late payments in the past, to motivate their members to submit dues on time.

Action 2*: Flyers to promote the membership awards will be done of the District PRM team. In addition, the

Divisions have Assistant Division Directors for Club Growth who will support the clubs in this effort. A

WhatsApp group comprising of CGD team, and VPMs will be created to answer any queries the VPMs might

have regarding member renewal/addition.

Action 3: Area Directors and Division Directors, during their visits will motivate the club to understand the

benefits of adding new members.

Action 4: Identify struggling clubs where roadshows/awareness meetings are required. A calendar will be put

in place to carry out this action item.

Action 5: District Trio has designed award schemes to promote membership retention and growth

achievements. The award scheme has also been uploaded on the www.d82.org website. The following

awards help in promoting membership building and retention - VISION 82 awards, Golden Gavel Award,

Quality Club Award, 8 – 80 Award, Beyond Boundaries, Rising Star, Phoenix Award, Excellence in Club

building, Star Area Director, and Star Division Directors.

Timetable

When will each action item begin? When will each action item be complete? How will progress be tracked?*

Membership retention for Oct 2020 renewal cycle has already begun, for April 2021, it will commence in Feb

2021.

Promotional campaigns for the 3 membership awards will commence 3 weeks prior to the new member

addition duration prescribed by TI.


Clubs qualifying for the District 82 membership building awards elaborated in Action points will be announced

in the District 82 website (d82.org) with an updated tracker. The submission deadlines have already been

published through District website. District Director will have quarterly meetings with the CGD & Retention &

Extension chairs to review the progress towards revival of weak clubs.

Action 1*: Awareness and promotional activities for 3 membership building awards at least 14 days prior to

the start date of the membership addition duration.

Action 2*: Awareness and promotional activities for 2 renewal cycles to be commenced by the 1st week of

August 2020 and the 1st week of February 2021.

Action 3: Area Director visits reports, and/or Moments of Truth will be reviewed prior to the District Executive

Committee meeting in Sep. The DEC will meet quarterly to review the progress towards this goal.

Action 4: CGD team will publish congratulatory messages and fliers through email, Facebook. Clubs winning

the awards will be recognized at the Division contests.

Action 5: CGD will have monthly meetings with the CGD team to review the progress towards revival of

struggling clubs.

Club Growth

Situational Analysis

What is the current situation in the district? How many clubs did the district add last year? Does the district have special

challenges? (One situation might be that members in the district don’t know how to generate interest in new clubs.)*

Last year, the district 82Aadded 17 new clubs and closed 14 existing clubs. For the current year we have

added 1 new club. Last year, new clubs were added towards the last few weeks of May/June. Interests

generated towards new clubs require more focused follow up so that clubs can be chartered during the first

6 months of the year. This will help the current leaders to hand hold the club for a considerable period of time

which lays a solid foundation for the club. New Clubs formed in remote areas need more assistance towards

club mentoring, and sustainability.

Strategy

What actions will the district take? What has worked in the past? What has not? What new programs or

incentives could the district implement? How will the district promote existing programs? How have other

districts been successful? What could the district do to stretch this goal? (The strategy might include actions,

such as appointing a club extension chair to pursue leads and scheduling demonstration meetings.)*

At the DOTP, DEC members were briefed about the significance of chartering clubs early in the year. As a

part of the CGD team, there are 4 Club Extension & Retention Chairs. Any new lead that comes up will be

assessed by the CGD team. Subsequently, the CGD team will guide the respective Division Directors / Area

Directors to organize the demo meeting. Area Directors/Division Directors who charter new clubs leading to

their Area/Division becoming President's Distinguished will be recognized at the Annual conference.

Action 1: Continue to train Area Directors, Division Directors, and CGD Team every quarter on how to

generate new leads, and build sustainable clubs.

Action 2: CGD Team will proactively look out for leads or will create leads in remote cities/towns to build new

clubs. This effort is in addition to the effort put in by the ADs, and DDs.


Action 3: While chartering clubs in remote cities/towns, clusters of clubs will be formed, thus paving way for

a stronger sustainability & mutual growth. Standalone clubs consume a lot of effort to reach a matured level.

Action 4: Progress on this goal will be reviewed at the quarterly reviewing meeting. Additionally, the District

Director will hold quarterly calls with the CGD team to understand the challenges in this area, and will come

up with plans to overcome the same. Post September, monthly calls will be held with Division Directors to

review the progress.

Action 5: Conduct promotional activities, in Educational fairs, HR Conclave, Professional conferences etc.,

to promote Toastmasters awareness among the public.

Resources



budgeted for achieving this goal? (Resources might include a club extension committee, a demonstration team, and

[email protected].)*

To promote and achieve Club Growth, as part of the CGD team, there are four Club Retention & Extension

Chairs who are ably assisted by Assistant Division Directors Club Growth. The district has allocated adequate

budget for the purpose of enabling new clubs by working the strategies stated above. Additional assistance

to be provided for clubs chartering in remote areas based on the availability of resources. The District has

allocated an estimated budget of USD 775/- provided we earn the targeted membership growth.

Assignments


The Area Directors, Division Directors, Assistant Division Directors Club Growth along with the Club

Retention & Extension chairs are responsible for sourcing new leads, and subsequently converting them into

club charters. The District will organize training sessions to the DEC on these areas as part of the Quarterly

review meeting. District will organize sessions to train members on how to serve as Club Sponsors, and

Mentors.

Action 1*: Generation of prospective leads - DD, AD, Assistant Div. CGDs CGD team, and Speechcraft

coordinators are responsible to get leads and to convert same into clubs.

Action 2*: Organizing proper demo meetings, hire venue (if required), print promotional material explaining

the benefits of Toastmasters club and for its members. Assist new club in charter paper work.

Action 3: Club Retention & Extension Chairs to actively work with ADs, DDs and Assistant CGDs to form new

community clubs in remote cities/towns and appoint teams to make sure they become sustainable.

Action 4: Speechcraft Coordinators will ensure that the sessions are of very high quality, which would lead to

opening of new clubs especially in the Corporate sector

Action 5: CGD team to coordinate “Road Shows” along with respective ADs, DDs and Assistant CGDs. They

will form a team for each Road Show/Awareness meeting and get the existing club members in the vicinity

to make promotions, get prospective public to attend the event. In addition to follow-up on the participants to

convert them into Toastmasters.

Timetable


mailto:[email protected].)*


The CGD team has a spreadsheet tracker in which new leads will be entered as soon as one is generated.

This tracker will be updated periodically as and when each of the items mentioned above is completed. The

team members are aware of their responsibilities.

Progress on this goal will be reviewed at the quarterly reviewing meeting. Additionally, the District Director

will hold quarterly calls with the CGD team to understand the challenges in this area, and will come up with

plans to overcome the same. Calls will be held with Division Directors to review the progress every two

months.

Action 1*: Quarterly training sessions to the Area Directors, Division Directors, and CGD Team on how to

generate leads.

Action 2*: Progress on this goal will be reviewed at the quarterly reviewing meeting. Additionally, the District

Director will hold quarterly calls with the CGD team to understand the challenges in this area, and will come

up with plans to overcome the same. Quarterly calls will be held with Division Directors to review the progress.

Action 3: Within the next 4 months, organize two club demo meetings per division, which will eventually lead

to the formation of minimum of 20 new clubs.

Action 4: Charter at least two community clubs or corporate club by Dec 2020 by each Division. A continuous

progress review would be done with the club Retention & Extension chairs and the Assistant Division

Directors Club Growth.

Action 5: After one month from the date of charter, receive feedback from the club as well as club mentors to

guide them to achieve distinguished status before end of June 2021.

Distinguished Clubs

Situation Analysis

What is the current situation in the district? What percent of district clubs are typically Distinguished? Do members

understand how to achieve success? Does the district have special challenges? (One situation might be that members

in the district don’t know how to achieve success.)*

During the year 2019-2020, 68.94% clubs were distinguished. 78 clubs were President Distinguished, 10

were Select Distinguished and 22 were distinguished. 04 out of 16 new clubs chartered during 2019/20 too

achieved Distinguished Status.

During DOTP, the entire team of Division Directors and Area Directors were briefed on achieving

Distinguished status by Clubs. During the club officers training program, they were enlightened on how to

achieve distinguished status as a team. Each and every club officer role in achieving DCP status was well

informed to make them understand that it is a team effort and their specific role in the DCP chart.

The challenge the district is faced with is that some clubs which achieve DCP Goals struggle to maintain a

20-member base or member base + 5. We had 14 such clubs by end of June 2020.

Strategy



could the district do to stretch this goal? (The strategy might include actions, such as training all area and division

governors on the Distinguished Club Program.)*


A DCP chair was appointed to monitor performance of the clubs in Sri Lanka. She will follow up with clubs

and identify their need and forward their recommendation to PQD and PQD will discuss with DD/AD and will

formulate a strategy to address such issues. The PQD team will have a general resource panel. Clubs would

be able to request for resource personal to train club members. There would be online trainings which would

happen on a monthly basis specifically for Pathways. In addition, each Division Director will have training

sessions for Pathways. The PQD team will analyze the current clubs into groups and assist new clubs and

clubs in need of assistance to uplift their members’ educational requirements.

Action 1*: Club officers were requested to complete their club success plan and discuss with Area Directors.

Also, all the clubs were requested to submit club success plan on or before 15th August which will assist the

District team to identify the challenges in each club.

Action 2*: The DCP chair will follow up on DCP progress and intimate to PQD team to follow up with DD/AD.

Members who earn education awards will be announced to the entire District membership through web site,

social media and via email to club officers to motivate members at the end of every month.

Action 3: Pathways evaluation, mentoring, new member orientation, effective meetings, contest management

and judges training are scheduled for both terms and programs will be conducted in Colombo, outstation and

through Zoom to reach and enrich each and every club. The District has offered a reward scheme for clubs

which send a minimum of 3 members who attend TLI training programs.

Action 4: The TLI team together with the PQD team will also initiate online training for members who are

interested in attending Pathways training sessions & educational sessions on speech content and delivery.

Action 5: The MOT output will be analyzed by Area Directors and DCP chairs and Area Director Visit report

will be analyzed by PQD and timely action will be taken to address if clubs need District attention. Review

meetings with Division Directors once in two months will be arranged and performance of clubs will be

reviewed.

Resources



budgeted for achieving this goal? (Resources might include area and division governors and the Distinguished Club

Program and Club Success Plan (Item 1111).)*

The PQD team has a TLI Chair and each division has a TLI Coordinator. The Club Quality Chair has an

Assistant and will be working with the Assistant Division Directors PQD of each division. In addition, the PQD

has Pathways team - A pathways coordinator has been appointed from each division and will monitor the

progress of each division.

Assignments


The TLI Chair would coordinate arranging TLI Events such as Train the Trainer, Pathways Evaluation,

Mentoring Session, New member orientation program, Contest Management and Judges Training program.

Rental for venue and printed materials will be supplied by District. Senior Toastmasters equipped with

extensive experience and knowledge is used as resource persons. TLI programs are arranged to improve

quality of club meetings and enrich members.

All clubs have been requested to submit the Club Success Plan by 31st August. PQD Team will go through

Club Success Plan and will discuss with Area Directors. Also, a follow up Club Success Plan will be collected


in January 2021 by re-submitting the revised CSP which will enable the District to identify the struggling clubs

to achieve distinguished status and would be help to assist such clubs in the second half of the term. The

DCP Chair would follow the DCP Status of Clubs and will monitor Club Quality through a system of points

originated by District 82 to recognize clubs.

Action 1*: The District Executive teams along with the extended team were trained during DOTP on the

strategies for achieving success in DCP. The Calendar has been worked out at the DOTP for the various

educational programs, circulated among clubs and published on the website.

Action 2*: Club Officer Training Program was conducted on a standardized agenda circulated by TLI. A

workshop on Club Success Plan, Pathways training, Educational session on Effective Club Meeting and a

session on Team Building were included in the Agenda. Resource persons conducted the breakout sessions

were trained at TtheT program arranged by TLI prior to Club Officer Training Program.

Action 3: The PQD Team along with Division Directors / Area Directors will follow up on Club Success Plan

and attention will be given to the clubs in need and DCP chairs would announce by social media and website

the names of the Educational Awards earned by members at the end of each month through flyers to motivate

the members

Action 4

The PQD Team would continuously be in touch with Division Directors / Assistant Division Directors to identify

any training needs for members and would arrange resource persons to conduct online training sessions.

Members will be notified about the online link to listen to such training programs.

Action 5

It is expected to reach 5 DCP Goals by 50% of clubs at the end of December and to reach 60% at the end of

February, 75% at the end of April. Follow up action will be monitored by Pathways Coordinators, Assistant

Div. Dir's PQ, Area Directors/Division Directors and DCP Chair and the summarized data Area wise will be

published. Challenges faced by clubs will be timely addressed by the PQD team.

Timetable


The action items are being implemented from June onwards. DOTP was held in June in which DEC were

trained based on the modules available in TI website such as Developing Successful Teams, Building New

Clubs, Thriving District Recognition Program, Area Director Visits and performance monitoring, District

Finance over view, Effective Speech Contest, District Calendar, District Awards etc. Information given to

District Executive Committee has been cascaded to club officers. Achieving distinguished status is expected

as follows:

50% by 31st December

60% by 29th February

75 % by 30th April


Action 1*: DOTP – June, 1st COTP – July; 2nd COTP Dec; Dates of District Calendar have been published.

Club Success Plans are being collected and the target date is 15th August 2020 for the first term and the

target date for the 2nd term is January 31st, 2021

Action 2*: The first on-line COTP will be completed in July. Club wise attendance will be collected and

feedback of the attendance will be given to the Division Directors. A final Training will be organized at the

end of July. The 2nd COTP will be held in December.

Action 3: Submission of Club Success Plan is 15th of August and January 31st. Points will be given to such

clubs on Club Quality Avenue. Points of Club Quality Avenue and Club Engagement Avenue will be published

once a month from August to December, Once in two weeks from January to March and once a week in April

& May 2021. Flyers carrying educational Awardees will be published monthly.

Action 4: Most of the training will be conducted from August to October and Jan to March. However,

Continuous Educational Training (CET) is spread across the entire year.

Action 5: 5 DCP Points - 50% – December; 60% – Feb; 75% Mar 100%. Scroll of Hall of Fame Awards of

District 82 will be published by May 2021

Additional Goals

As at 12, July 2020, the PATHWAY Adoption rate in District 82 is 79.90% of members; New members

54.73%; Officers 91.80%.

Situational Analysis

What is the current situation in the district? Do members understand how to achieve success? Does the district have

special challenges? (One situation might be that areas and divisions have reached their maximum capacity causing

service to the members to suffer and limiting leadership opportunities.)*

This is the available statistics of both A & B - District 82. The adoption rate of club officers has increased and

is 91.80%. This would be re-checked at the end of August. As if all the club officers are trained and adopt

Pathways it would be easier to cascade Pathways to club members. All members and clubs do have an

understanding of PATHWAYS and enrollment and keen in adoption of PATHWAYS. However, there is a

challenge with some clubs having very senior members in adoption.

Strategy



could the district do to stretch this goal? (The strategy might include actions, such as assigning an alignment committee

to determine best options for realignment and collaborating with the nomination committee to identify leadership

opportunities.)*

Achieving 100% adoption by 31st October, 2020. An award of points will be given to clubs who achieve 100%

adoption by 31st October. Every club will be encouraged to achieve Level 1 (DCP 1) by December 31st and

one other educational award by February 29th.


BUDGET SUMMARY FOR THE YEAR 2019-2020


PROFIT & LOSS ACCOUNT IN USD FOR THE YEAR 2019-2020

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