OnlineCourseWithdrawalPresentation by:Gwen Whitaker, Director of Records/RegistrarForsyth Technical Community College

Section IStudent-Initiated

Online Course Withdrawal

Student initiates Online Course

WithdrawalEmail Confirmationof Receipt sent to

Student

Email Notification requesting completion

sent to Instructor

Instructor submits completed Online

Course Withdrawal

Records receives “Instructor Reviewed”

completed Online Course Withdrawal

Email Notificationof Receipt sent to

Instructor

Records processesthe Online Course

Withdrawal

Email Confirmationof Completion sent to

Instructor

Email Confirmationof Completion sent to

Student

Login Pagehttp://coursedrop.forsythtech.edu

Student Confirmation Email

Hi [Student_Name],

We’re writing to inform you that your request to drop the course [Course_Name] has been received and is currently being processed.

Your drop request reference number is: [Form_ID]

If you have any questions, please do not respond to this email as it is not monitored. Please contact your instructor or the Records Office at:

Records OfficeAllman Building Room 106Phone: 336-734-7472

Instructor EmailHi [Instructor_Name],

[Student_Name] has requested to drop from your course [Course_Name].

To complete this process, we need some information from you. Please go to the following URL to fill in the required information:

Information Needed: [Form_ID]Fill in their grade, last date of attendance, and any comments you may have. This information is due by [Date_Due].

You will receive an email reminder until the Records Office receives this information.

Student Name: [Student_Name]Student ID: [Student_ID]Course: [Course_Name]Reason(s) for Dropping: [Reasons]

Thanks,Forsyth Tech Records Department.

Instructor Notification Email

Hi, [Instructor_Name]

We have received your portion for the Online Drop Form: [Form_ID]. The form will now be reviewed and processed.

Student Name: [Student_Name]Student ID: [Student_ID]Course: [Course_Name]Reason(s) for Dropping: [Reasons]

Let us know how the process went via this short survey: https://classclimate.forsythtech.edu/classclimate/online.php?p=RV8DH, your feedback is appreciated!

Thanks,Forsyth Tech Records Office

Instructor Confirmation Email

Hi [Instructor_Name],

The Online Drop Form [Form_ID] has been processed.

Student Name: [Student_Name]Student ID: [Student_ID]Course: [Course_Name]Reason(s) for Dropping: [Reasons]

Thanks,Forsyth Tech Records Office

Student Confirmation Email

Hi [Student_Name],

You have been withdrawn from [Course_Name].

Your withdraw reference number is: [Form_ID]

If you have any questions, please do not respond to this email as it is not monitored. Please contact your Instructor.

Section IIInstructor-Initiated

Online Course Withdrawal

Instructor initiatesOnline Course

Withdrawal

Email Notification

sent to Instructor

Email Alert sent to Records

to review & process

Online Course Withdrawal

Records processes“Instructor Reviewed”

Online Course Withdrawal

Email Confirmation

of Completion

sent to Instructor

Email Notification

of Online Course Withdrawal

sent to Student

Instructor View

No withdrawals for this term found.

Instructor Notification Email

Hi, [Instructor_Name]

We have received your portion for the Online Drop Form: [Form_ID]. The form will now be reviewed and processed.

Student Name: [Student_Name]Student ID: [Student_ID]Course: [Course_Name]Reason(s) for Dropping: [Reasons]

Let us know how the process went via this short survey: https://classclimate.forsythtech.edu/classclimate/online.php?p=RV8DH, your feedback is appreciated!

Thanks,Forsyth Tech Records Office

Instructor Confirmation Email

Hi [Instructor_Name],

The Online Drop Form [Form_ID] has been processed.

Student Name: [Student_Name]Student ID: [Student_ID]Course: [Course_Name]Reason(s) for Dropping: [Reasons]

Thanks,Forsyth Tech Records Office

Student Confirmation Email

Hi [Student_Name],

You have been withdrawn from [Course_Name].

Your withdraw reference number is: [Form_ID]

If you have any questions, please do not respond to this email as it is not monitored. Please contact your Instructor.

Process Summary