on-call architectural and planning design services …

J U N E 2 1 , 2 0 2 1

TANYA DAVISDEN COMMERCE HUB

ON-CALL ARCHITECTURAL ANDPLANNING DESIGN SERVICES (SBE) VIRTUAL OUTREACH

DENVER INTERNATIONAL AIRPORT 2

AGENDA

• Introduction – Tanya Davis, Commerce Hub

• Goals– Jilliane Saiya, DSBO

• Procurement– Tony Deconinck, Airport Contracts

• Project Overview – Paul Sun, Airport Planning and Design

• Question and Answer


COMMUNITY PANELIST PROGRAM• Participate on procurement review committee

• Gain insight to DEN’s procurement process for

small businesses attempting to enter the

airport marketplace

• Ensure that the procurement process is fair,

open and transparent

Website: http://business.flydenver.com/bizops/comHub-panelists.aspEmail: [email protected]


OPPORTUNITIES AT DENConstruction and Construction Related Services

• Capital improvement projects

• General construction; airfield construction & repair

Professional Goods & Services

• Consulting or advisory

• Suppliers

Revenue Development

• Food & beverage; retail; passenger services

• Rental car; ground transportation

• Goods & services vendors of rental car companies


COMMERCE HUB CONTACTS

• General inquiries: [email protected]

• Concessions: [email protected]

• Construction/goods & services: [email protected]

• Website: https://business.flydenver.com/bizops/commerceHub.asp

• Community Panelist Registration:

• https://business.flydenver.com/bizops/comHub-panelists.asp

• Newsletter sign-up: https://bit.ly/33n6MZ6

• Event updates: http://dencommercehubconnect.eventbrite.com

• Outreach Presentations: http://business.flydenver.com/bizops/comHub-outreach-events.asp

• Future opportunities: http://business.flydenver.com/bizops/forecasts.asp

• Current bid opportunities:

https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation

• Contract procurement: [email protected]

mailto:[email protected]



https://business.flydenver.com/bizops/commerceHub.asp

https://business.flydenver.com/bizops/comHub-panelists.asp

https://bit.ly/33n6MZ6

http://dencommercehubconnect.eventbrite.com/

http://business.flydenver.com/bizops/comHub-outreach-events.asp

http://business.flydenver.com/bizops/forecasts.asp



DIVISION OF SMALL BUSINESS OPPORTUNITYJILLIANE SAIYA, COMPLIANCE OFFICER

DENVER INTERNATIONAL AIRPORT

DSBO MISSION

Be the bridge that promotes and improves the participation and engagement of small businesses

through the creation and implementation of programs, thereby achieving an equitable Denver economy.


DIVISION OF SMALL BUSINESS OPPORTUNITYCreates and expands contract opportunities for small, minority and women-businesses

Certifying M/WBE, SBE, DBE and other firms

Monitoring and reporting compliance of contracts with project goals and ordinances

Conducting outreach to certified firms and providing technical assistance / capacity building services

Increasing opportunities for certified firms to perform as primes on projects

Establishing project specific goals for participation of certified firms on each project


COMMITMENT TO SBE UTILIZATION

•Aligning with the Division of Small Business Opportunity (DSBO) mission to promote and improve access for the City’s small, minority, and women-owned business community, this contract’s small business engagement initiatives are intended as a part of the City’s commitment to ensure, small, minority, and women-owned businesses are actively and impactfully participating throughout the life of the contracts.

Respondents must comply with the terms and conditions of Article VII of Chapter 28 of the Denver Revised Municipal Code (DRMC), also referred to as the SBE Ordinance, in submitting its proposal and, if awarded the Contract in performing work thereunder.

https://library.municode.com/co/denver/codes/code_of_ordinances?nodeId=TITIIREMUCO_CH28HURI_ARTVIIOPSMBUENCOCOREREPRDECOSECOAGTHDESEPOCOCOAG


SBE DEFINED POOL PARTICIPATION

Award will be strictly limited to currently certified Small Business Enterprise (SBE) firms in accordance with Section 28-205, DRMC

Proposers must complete and submit at the time of the submittal due date:• Commitment to SBE participation form; identifying the percentage of

SBE utilization the proposer is committed to and,• Form 1B – list of proposed subcontractors, subconsultants, and/or

suppliers

SBE Self Performance30%


NEW DSBO ORDINANCE REQUIREMENTS

• Contractor Prompt Pay (Section 28-225, DRMC): For contracts $1M+, SBE subcontractors shall be paid within 35 days from the date their invoice is submitted and accepted for completion by the Contractor/Consultant. Should the Contractor/Consultant not accept the work of the SBE subcontractor/subconsultant then they have 10 days to provide written notification stating the reasoning.

• Termination, Substitution, and Reduction in Scope (Section 28-226, DRMC) : A contractor/ consultant must have good cause to terminate, substitute or reduce scope of an SBE. There are 10 good cause reasoning for the intent to terminate, substitute or reduce scope; the Contractor/Consultant shall provide their justification for their good cause to the SBE, DSBO and Department PM.


NETWORKING/ENGAGEMENT Contractors/Consultants and certified firms are strongly encouraged to begin networking/engaging now to identify partnerships for the duration of the project.

• Tips for SBE Contractors/Consultants• Make sure certifications are current and NAICS Codes are applicable to

the work you perform.• Visit Small Business Certification and Contract Management System to

locate other certified firms.

• Tips for Firms Looking to Be Subs • Utilize the plan holders list and registration list to identify what

Contractors/Consultants to develop potential partnership.• Begin making introductions and sending capability statement.


DSBO CONTACTS & RESOURCES

Jilliane Saiya, Compliance Officer, [email protected]

Division of Small Business Opportunity – DEN OfficePhone: (303) 342-2180

E-mail: [email protected]

For more information about DSBO and to find certified firms, pleasevisit:

http://business.flydenver.com/bizops/smallBus.asp.

https://www.denvergov.org/content/denvergov/en/denver-office-of-economic-development/do-business-with-denver.html



http://business.flydenver.com/bizops/smallBus.asp

https://www.denvergov.org/content/denvergov/en/denver-office-of-economic-development/do-business-with-denver.html

AIRPORT CONTRACT SERVICESTONY DECONINCK, CONTRACT ADMINISTRATOR


PROCUREMENT PROCESS30-60-90 Day Forecast

• Includes brief project description

• Goal assignment

• Estimated value amount

• http://business.flydenver.com/bizops/forecasts.asp

BidNet

• All project information will be available once advertised

• All submittals will occur through BidNet

• No cost to register and download bid documents; additional services available for

purchase

• Vendor Registration in advance is recommended and encouraged

• https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation

http://business.flydenver.com/bizops/forecasts.asp



IMPORTANCE OF BIDNET REGISTRATION

• Gain access to procurement opportunities immediately

• Key dates for pre-proposal meetings; question submission deadline and

closing dates

• Receive real-time notifications of matched bids & procurement opportunities

• Instant notification of addendum from buyers

• Full access to online bid documents

• List of all current questions related to the solicitation

• Access to Planholder’s List

• All submittals will occur through BidNet

Website: https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation Email:


PLANHOLDER LIST

This is a list of suppliers who have registered in BidNet and have viewed the solicitation and downloaded at least one document related to the solicitation opportunity.

Interested bidders can use this to gather contact information of other contractors whom they can network with regarding contracting/teaming opportunities on DEN projects.

Steps to locate the Planholder within BidNet:

1. Login to BidNet2. Select procurement opportunity3. Locate the dropdown list directly under the “Time Left to Bid” countdown clock and

select “Document Request List”


BEFORE RESPONDING TO SOLICITICATION

• Considerations when submitting • Check your document prior to submittal• Ensure that you have submitted all required documents• Acknowledged all addenda• Completed forms according to directions provided

• Ensure that you aware of opportunity due dates


PRE-PROPOSAL MEETING

Importance of attending the Pre-Proposal Meeting

• Key project specifics will be discussed including updates by:

• Division of Small Business Opportunity (DSBO)

• Airport Safety

• Prevailing Wages

• Airport Security

• Risk Management

• Proposal Submittal Details

• Key deadlines will be addressed at this time

• General Overview and review of Project Scope of Work with Project Manager

• Open Question and Answer period


NEXT STEPS

Anticipated DatesEstimated Advertisement Date:August 27, 2021

Estimated Pre-Proposal Meeting:September 8, 2021

Estimated Last Day to Submit Questions:September 16, 2021

Estimated Proposal Due Date:September 30, 2021

Dates are tentative and subject to change.

Contact InformationTony Deconinck, Contract [email protected]


AIRPORT PLANNING AND DESIGNPAUL SUN, ENGINEER-ARCHITECT SPECIALIST


PROJECT DESCRIPTION

Purpose• DEN has routinely maintained on-call professional design and consulting

services for Planning & Design. The department's portfolio includes airside and landside planning, architecture, wayfinding, Design Review Committee, and space management. The RFP will replace the current on-call architectural planning contracts that will expire by end of 2021.

Scope of work• Task-based on-call professional services contract• Wide range of scopes such as preparation of facility reports /

assessment, facility strategic planning / feasibility studies, design narratives and documents, design presentation, architectural / engineering designs, etc.

• Term is 3 years + optional (2) 1-year extensions• SBE Self Perform• 30% participation goal


SCOPE OF WORK

Scope of work• Task-based on-call professional tasks• Each task will start with a Task RFP for fee proposals(s) and DEN On-Call

Usage Policy may require comparative proposals between similar on-call contracts.

• Each task scope varies and to respond to facility planning and design needs. Past tasks/projects included:

• AOB Tower II Feasibility Study and Cost Estimates• DPD Space Programming and Facility Planning• Concourse C Center Core Infill Feasibility Study and Cost Estimates• AOB Office Space Standards Development• Concourse Retail Design Standards Development• Great Hall Enabling Projects Design Development

Questions & Answers

on-call architectural and planning design services …

Documents