omt – un reform pakistan. un reform – the vision
TRANSCRIPT
OMT – UN REFORM PAKISTAN
UN REFORM – THE VISION
UN Agency UN AgencyUN Agency UN AgencyUN Agency
Agency Mandate
Agency Mandate
Agency Mandate
Agency Mandate
AgencyMandate
Joint Programme
Joint Programme
Joint Programme
Joint Programme
Joint Programme
WHEN: 2010WHO: All UN Agencies*WHERE: Diplomatic enclave, Section 2WHAT: Everything except units embedded with GoP and project office
UN Resident Coordinator
& UN Country Team
UNCG
HR
Finance
Procurement
ICT
Common Services
Facilities Management
Security
Host Country Relations
Operations
UN REFORM PAKISTAN - SYNOPSIS OF MARCH - JUNE 2007
• Planning Process that culminated in June Workshops improved understanding of what actions would reflect UN Reform in OMT respective working groups and how to get there.
• Through brainstorming process conceived for rolling out UN Reform in Pakistan. The process itself is a pilot activity.
• We were provided with activity planning tools that helped us focus on how to get where we want to.
• We were able to define common gains and common constraints.
• UNCT was able to select the activities that would represent real UN reform in Pakistan.
WORKSHOPS IN ACTION!
UN REFORM
RESULTS ORIENTED
INVESTING INCLUSIVE -PEER REVIEW
OMT – UN REFORM PAKISTAN – METHODOLOGY:
PROCESS APPROACH
PILOTING
BUSINESS CASE
FUNCTIONAL WORKING GROUPS
GOVERNANCE FRAMEWORK
EFFICIENCY
STAFF PRODUCTIVITY
INNOVATION
OMT UN REFORMS PAKISTAN – A DRIVE FOR EXCELLENCE:
UN (ITED) IMAGE
ENHANCED COMMUNICATION
ECONOMIES OF SCALE
ADVISORY SERVICES
OPTIMIZING RESOURCES
PROGRAMME
UN REFORM PAKISTAN – KEY PRIORITIES IN JUNE 2007
• Common Premises June 2007:– One Office by 2010
• Human Resources June 2007:– Harmonized Approach to Recruitment
• ICT June 2007:– Unified Radio Communication System– Common Approach to ICT: (1 email address list, 1 intranet portal, 1 set of standards, 1 helpdesk, 1 virtual
network, 1 VSat)
• Procurement June 2007:– Harmonized Approach to Procurement
• Budget & Finance June 2007:– 1 Finance Hub– 1 Admin Support Budget– Cluster staff
• General Administration June 2007:– Host Country Relations Unit– 1 Motor Pool
*Common Services group had not yet been constituted in June 2007
UN REFORM PAKISTAN - JUNE 2007COMMON DRIVES FOR EXCELLENCE
LINKAGES TO PROGRAMME
COMMON PREMISES
HUMAN RESOURCES
ICT PROCUREMENT BUDGET & FINANCE
GENERAL ADMIN
EFFICIENCY √ √ √ √ √ √
ECONOMIES OF SCALE √ √ √ √ √
INNOVATION √ √ √ √ √
ENHANCED COMMUNICATION √ √ √ √
OPTIMIZING RESOURCES √ √ √ √ √ √
UN(INTED) IMAGE √ √ √ √ √ √
STAFF PRODUCTIVITY √ √ √ √
ADVISORY SERVICES √ √
UN REFORM
RULES & PROCEDURES
STAFF TIME GLOBAL COORDINATION
OMT - UN REFORMS PAKISTAN – CONSTRAINTS & CHALLENGES:
AGENCY COMMITMENT
UN REFORM PAKISTAN - JUNE 2007COMMON CONSTRAINTS
CONSTRAINTS COMMON PREMISES
HUMAN RESOURCES
ICT PROCUREMENT BUDGET & FINANCE
GENERAL ADMIN
RULES & PROCEDURES √ √ √ √GLOBAL COORDINATION √ √ √
AGENCY COMMITMENT √ √ √ √ √STAFF TIME √ √ √ √ √ √
GOVERNING PRINCIPLESStill in place
Task Forceon Com m on Services
O perations M anagem ent TeamO M T
U N Country TeamU N CTDirections
DecisionsGuidance
TORsInstructions
Governance Framework
Decision Making
Assessment
Technical Input
ImplementationReports
Technical Results
Proposals ReportsAnalysis
and Management, Planning
UN REFORM PAKISTAN - SYNOPSIS AS OF OCTOBER 2007
• Progress continued in July, August and September at differing rates in the 7 Working Groups of OMT.
• A decision was taken for Working Groups to formally all meet once a month for half a day to share information, progress and elicit assistance and/or clarification where needed.
• OMT decided to meet twice a month – with one OMT meeting per month dedicated to UN Reform matters and decisions.
• OMT information overload overcome through use of Common Services Website, i.e. documents for review, information requests, reference documents are now loaded up weekly with an e-bulletin issued to all Working Group members.
• Information flow now progressing smoothly albeit backlog to overcome.
Common Services Website
• Access Common Services Management Website to review and update:
– Activity Planning Tool
– Work plan and Gantt chart
– Transformation fund Costed work plan draft
– Working Group presentations
• Access Common Services Management Website to review and update:http://www.csmanagementsystem.undg.org/Index.cfm?fuseaction=home.login User name: pakistanPassword: view
WAY FORWARD
• To access resources as needed in order to operationalize plans that have been reviewed, revamped and are inclusive
• Staff time taken for these activities is still number one constraint
• UNCT currently deliberating on:UN Village LoI, MoU and project proposal;MoU on internal staff;OMT Costed Workplan from Transformation Fund.
DOCUMENTS AVAILABLE:On the Common Services Management website