STREAMLINE YOUR ETHICS GOVERNANCE WITH A

POWERFUL MANAGEMENT SOLUTION

OMNIETHICS

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OmniEthics is a leading-edge management solution that provides all the functionality required for seamless management of ethics and research governance.

This intelligent solution benefits from almost two decades of software engineering to deliver a system with intuitive user interfaces and powerful back-end reporting capabilities.

OmniEthics helps increase transparency with a clean and easy to use system that facilitates communication and enforces processes.

OmniEthics is a part of our OmniStar COTS product suite which includes OmniEthics, OmniGrants and OmniResearch.

OVER 20,000 USERS

OVER 190,000 DOCUMENTS

OVER 6,000 PROJECTS

OVER 14 BILLION IN TOTAL

PROJECT VALUE

OVER 15,000 APPLICATIONS

WHAT IS OMNIETHICS//

FAST FACTS//

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INTELLIGENT ONLINE FORMS//OmniEthics simplifies ethics and governance at every stage of the process. It starts by replacing cumbersome and time-consuming paper processes with intelligent online forms. Personalise the application processes, minimise user error and prefill previously supplied information. These best-in-class Smart-Forms facilitate auto-filling of data stored in profile, ORCiD, HREA or other sources, increasing accuracy and reducing double handling.

ENDLESS WORKFLOW CONFIGURATION//By predefining workflows and automating steps such as reviewer allocation and meeting creation, organisations can ensure that all requirements are met efficiently and with little manual input. OmniEthics empowers organisations to establish conditions that need to be met and trigger actions automatically.

INDUSTRY LEADING REVIEW PROCESS SUPPORT//Supports every step of the review process to industry standards providing a seamless experience for all users from online submission to tracking, editing, managing and finalising an application. Every application can undertake multiple reviews with reviewers being assigned automatically based on predefined criteria.

WHY OMNIETHICS//

UNPRECEDENTED COLLABORATION//Provides an online portal for research office staff, researchers, Human Research Ethics Committee (HREC) members and reviewers. Within this online portal, participants can easily share information and communicate with one another.

POWERFUL MEETING FUNCTIONALITY//Assists with the management and running of ethics committee meetings, generating a meeting agenda, adding applications, milestones, projects and related documents to the meeting and distributing it to the relevant parties. The powerful software is capable of communicating outcomes and generating projects from successful applications.

DASHBOARD REPORTING//Highly flexible and simple to use dashboard reporting allows for efficient and beautiful visualisation of key information including application statistics, progress of a review, approvals status and decisions, and applications pending review. This user driven function gives a real time representation of important information allowing for accurate and decisive action.

ANYTIME ACCESS//Highly secure web-based solution offers access anytime, anywhere! This also means that it can be accessed on most web compatible devices with the display adapting to the device’s screen size.

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OmniEthics configures for almost any workflow, reporting, templates, triggers or access authorisation configuration. This empowers business users to implement functionalities and tailor processes to comply with complex requirements. OmniEthics does the heavy lifting behind the scenes.

All this is achieved without any code changes. Meaning that you can manage your own configuration as and when the need arises. Systems administrators can make most changes independent of IT involvement so as your business needs change you can change the configuration within OmniEthics. This ensures that the system continuously evolves to meet the business’ needs.

WORKFLOW DESIGNER//The powerful graphical drag and drop workflow designer gives systems administrators the ability to sequence and automate actions and timings associated with process requirements. Workflows are easily editable to add or remove elements and can be driven by a range of specifiable triggers.

MORE THAN 1,000 FEATURES//Because OmniEthics has over 1,000 features that can be turned on or off as required, it accommodates the needs of a wide range of organisations, from universities to governments at all levels, hospitals to clinical trials administrators and private firms to multinational organisations.

We can set up your solution, create your forms and reports and migrate you existing data with high degree of accuracy without writing code. By giving the flexibility to choose the features that best suit your requirements, OmniEthics becomes much more than a COTS product, it becomes a bespoke solution. And best of all, this is achieved for a fraction of the time and cost to build a bespoke solution.

As the industry and your organisation grows and changes, so does the system. Our updates continually add and improve the list of features that you can choose to use.

ENDLESS FLEXIBILITY//

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2/ REVIEWEvery application can undergo multiple reviews with di�erent focuses and rules.

Reviewers can be determined automatically and review agendas constructed dynamically.

Each reviewer is issued with documents and a form appropriate to their review type.

Decisions are registered with the full detail of all reviews ensuring informed decision making.

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3/ DECISIONReview comments and ratings ensure an informed decision is made for each Application.

Application short-listing capability available through a single, central �lterable interface.

Context aware template based communications keep emails and letters streamlined and simple.

User con�gurable status and work�ow to facilitate any level of decision process complexity.

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1/ SUBMISSIONApplicants can register and get started on a new research application in seconds.

Forms dynamically assemble themselves to collect more or less information as required.

Online collaboration with peers allows a complete application without paper.

Validation in applications con�gurable to match your business rules, whatever they are.

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4/ EXECUTIONChanges and exceptions can be reported anytime over the lifecycle of research.

Reports are collected on a schedule, equipped with noti�cations and online submission.

Documents and other �les can be exchanged between parties completely online.

Dashboard reporting with visual tools for easy monitoring.

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5/ CLOSUREProject closure work�ow initiated by the submission and receipt of the �nal report.

Structured checklists of tasks to be completed internally created manually or automatically.

Status �ow able to be tailored for multiple post-closure stages (Audit, Sign-O�, etc.)

Beyond closure; Projects and associated information able to be reported on in perpetuity.

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SMARTFORM

HREA INTEGRATION

COLLABORATION BETWEEN APPLICANTS AND AGENCIES

CONTEXT SENSITIVE HELP

TRACK CHANGES

DOCUMENT ATTACHMENT

DECISION LETTER

COLLABORATION

REPORTS

APPROVAL

WORKFLOW

FINAL REPORTS

FORMAL SIGN-OFF

AUDIT

DASHBOARD &REPORTING

WORKFLOW

COLLABORATION

PROJECT COMMENCEMENT

AMENDMENTS

ADVERSE EVENTS

REPORTS & MILESTONE

DASHBOARD &REPORTING

WORKFLOWCONTRACTMANAGEMENT

COMMENTS AND RECOMMENDATION

ASSIGN REVIEWERS

MULTI STAGEREVIEW

ELIGIBILITY CHECK

PANEL REVIEW

DASHBOARD &REPORTING

WORKFLOW

Applicants/ Researchers

Ethics/ HREC executive o�cer (EO)

Project Site/ Research governance o�cer (RGO)

ETHICS AND GOVERNANCE MANAGEMENT//

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By centralising all your activities, you can take advantage of flexible user driven reporting functionality. From quick view dashboard reporting to detailed analytics, OmniEthics tracks and records every interaction within the system from the review and approval stages of a research project to the post-approval activities to make reporting easy, accurate and comprehensive

DASHBOARD REPORTS//Facilitates data visualisation of critical information and fluid drill down to the underlying data, helping you to make informed business decisions. Dashboards allow you to monitor and report in real-time against set benchmarks.

Dashboards can be customised for each individual and can display almost any system information available that user is authorised to view. Researchers can view key details such as application statuses and Research Administrators can see application statistics, processing times and the statuses of tasks.

With ease you can access reports and compare data helping drive operational improvements, informed strategic planning, performance monitoring and better investigations.

ANALYTICAL REPORTING//The highly detailed data captured allows you to report on almost anything in the system; from user activity to operational milestones to a specific field in a SmartForm. Reports can be configured and scheduled to run on predefined timing.

You can build highly effective ad-hoc reports to gain valuable insight into your business operation. No more reliance on vendors.

POWERFUL REPORTING//

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OmniEthics integrates seamlessly with external systems to provide continuity of service. By communicating directly with systems such as HREA and ORCiD, it can insert data into profiles and forms, providing a smoother experience for researchers whilst ensuring less double handling of data and contributing to information integrity.

“We have purpose-built data and migration tools to minimise the impact on your organisation…”

OmniEthics uses open protocols that facilitate seamless integration with your in-house and external systems such as ADFS, AAF, ORCiD, HREA, FMIS and HR systems. APIs are published and well documented.

Signing into OmniEthics using social media platforms is standard function, so is integration with Microsoft Office programs including Office 365.

INTEGRATION//

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TRANSPARENCY//BETTER ETHICS GOVERNANCE//Ethics governance process is made transparent thereby facilitating process visibility. Parallel processing of ethics and governance applications is supported, including site feasibility assessments.

OmniEthics supports a more transparent, sophisticated and efficient approach to research ethics governance. You can readily share information between stakeholders and reviewers and performance metrics are automatically captured which feed into evidence-based improvements and strategic planning.

SELF-SERVICE PORTAL//In addition to providing easy to use online access for Researchers to create, modify and retract applications, OmniEthics’ self-service portal allows members to access and maintain their own comprehensive profiles.

Researchers and HREC members can add training and qualifications details, documents such as CVs and publications, industry specific identification (such as ORCiD id) and much more. They can check the progress of their application/s and communications using their self-service portal.

AUDIT READY//System-wide detailed tamper proof audit log of activity timestamped with user details is maintained. The audit log data is reportable using the powerful reporting tools that are part of the solution. The comprehensive audit functionality makes it possible that vital information relating to user activity and changes can be accessed and exported at any time for the purposes of investigations and/or audits.

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WE ARE HERE TO SUPPORT//When it comes to Managed IT Support, we pride ourselves on proactive, preventative management. We monitor and manage your ICT systems, servers, network and devices around the clock to pick up on emerging problems before they become significant ones that impact your business. This means less downtime, fewer disruptions and tighter IT security.

Our solutions are built to deliver the individual customer service level requirement. Our standard levels of services include 5 levels of priorities in which the highest priority fault reporting will be response within 1 business hour. Service availability is ensured to be at 99.95% at all times.

WHO ARE WE//We are software development experts. We have been in business for 22 years and have over 100 clients. We have also worked on exciting software development projects, including developing Australia’s first electronic polling site management system.

Our impressive list of clients includes National Health and Medical Research Council (NHMRC), Cancer Institute of NSW, Australian Renewable Energy Agency (ARENA), Department of Defence, National Accreditation Authority for Translators and Interpreters, Sugar Research Australia, NRMA, St Vincent de Paul Society and Seeing Machines – just to name a few.

AUSTRALIAN MADE FOR EVERYONE//We are an Australian company, which provides huge benefits not only to our Australian clients but to all clients. Our system is engineered to meet stringent security standards that are internationally recognised. Our hosting environment is in a top level secure cloud. We can also cater to data sovereignty requirements.

“Our IRAP certified, enterprise grade cloud offers flexibility and is highly secure with market leading security solutions”

ABOUT US//

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PROVEN AND TESTED IN RESEARCH ETHICS MANAGEMENT//OmniEthics is purpose-built for managing Ethics but it does much more than just that. It is a business system to manage every aspect of the ethics process. Unlike anything you have experienced before, OmniEthics has been engineered to give you complete life-cycle transparency and accountability by integrating every stage of the ethics process.

VALUE FOR MONEY//We offer an all-inclusive monthly fee, which includes secure cloud hosting, license, support, and maintenance, at a competitive price.

“We upgrade OmniEthics for free when a new version becomes available and, better yet, we do all the work for you.”

This all-inclusive monthly fee even includes free upgrades giving you access to all the latest features. How good is that!

ACCESS ANYWHERE ANYTIME//Cloud hosting, and cloud computing in general, has revolutionised how IT companies provide services to their clients. With our cloud hosting service, you do not have to own or manage your own servers. You do not need to worry about upgrading systems and software or employ a big IT team to manage all your infrastructure needs.

WE CHANGE THE WAY YOU RUN YOUR ORGANISATION//

+61 2 6245 7999 | www.f1solutions.com.au

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