OKLAHOMA REPUBLICAN PARTY

THE OFFICIAL CALLFOR THE2012 OKLAHOMA REPUBLICAN STATECONVENTION

SATURDAY, MAY 12, 2012EMBASSY SUITES HOTEL & CONFERENCE CENTER

2501 CONFERENCE DRIVENORMAN, OKLAHOMA

Precinct Elections Monday, February 6, 2012

County Conventions (no later than) Saturday, March 17, 2012

District Conventions (no later than) Saturday April 21, 2012

State Convention Saturday, May 12, 2012

4031 N. Lincoln Boulevard Oklahoma City, OK 73105Phone 405-528-3501 Fax 405-521-9531

OKLAHOMA REPUBLICAN PARTY FORM A-1Page 1

December 27, 2011

Dear County Chairman:

It's time to start planning our Quadrennial Precinct Meetings and the County, District and StateConventions. Enclosed is your packet of information you will need to follow during thedelegation process for the 2012 conventions. As county chairman, it is your responsibility tobegin this grassroots process. Enclosed you will find instructions, information, forms andsample press releases which should be of assistance as you begin organizing these events.Please read the enclosed forms carefully and call or email Emily Deffner, Member ServicesCoordinator for OKGOP, at Emily@okgop.com or call 405-528-3501 with all questions ASAPso that all issues may be resolved quickly.

***ALL Delegate and Committee Nomination lists must be submitted ELECTRONICALLY inMS EXCEL compatible format by MARCH 26, 2012. We will email all County Chairmen atemplate in MS Excel that MUST be used. If you are a Chairman and not able to work inExcel please find someone in your county to do it for you. This will allow a much smootherand accurate process of delegate accreditation.***

ALL PINK FORMS (Form C) MUST BE RETURNED TO STATE HEADQUARTERS BYMONDAY, MARCH 26, 2012. It's imperative that you send these in by the specified deadlineas we must notify committee members of the dates of their respective meetings.

PLEASE EMAIL ALL DOCUMENTS TO EMILY@OKGOP.COM BY MARCH 26.

Remember that proxies are not allowed at any point in the process as stated in Rule 16 (h) of theState Party Rules.

Thank you for your cooperation. If you have any questions, please call Emily at 405/528-3501.Sincerely,

Matt Pinnell Pam PollardState Chairman State Vice-Chairman

4031 NORTH LINCOLN BLVD. OKLAHOMA CITY, OKLAHOMAPHONE: 405.528.3501 FAX: 405.521.9531

FORM A-1Page 2

APPORTIONMENT OF DELEGATES

County State Delegates

Adair 10Alfalfa 4Atoka 7Beaver 5Beckham 11Blaine 6Bryan 19Caddo 12Canadian 79Carter 28Cherokee 18Choctaw 7Cimarron 2Cleveland 135Coal 3Comanche 34Cotton 3Craig 8Creek 42Custer 16Delaware 23Dewey 4Ellis 3Garfield 36Garvin 17Grady 32Grant 4Greer 3Harmon 1Harper 3Haskell 6Hughes 6Jackson 12Jefferson 3Johnston 5Kay 27Kingfisher 11Kiowa 4Latimer 5

LeFlore 22Lincoln 22Logan 28Love 5Major 7Marshall 8Mayes 22McClain 23McCurtain 14McIntosh 10Murray 7Muskogee 31Noble 9Nowata 6Okfuskee 5Oklahoma 352Okmulgee 17Osage 25Ottawa 13Pawnee 10Payne 37Pittsburg 21Pontotoc 17Pottawatomie 37Pushmataha 6Roger Mills 3Rogers 59Seminole 11Sequoyah 18Stephens 20Texas 11Tillman 3Tulsa 331Wagoner 45Washington 36Washita 7Woods 6Woodward 12

Young Republicans 20College Republicans 10

TOTAL DELEGATES 2,000

FORM A-2Page 1

TO: Republican County Chairman and Vice-Chairman

It is time to set in motion the process of electing delegates to the 2012 Republican NationalConvention!

The first step in this process is to hold precinct meetings to elect delegates to the CountyConventions. At the Quadrennial 2012 precinct meetings we do not elect precinct officers asthey are elected for 2 year terms. If there is a vacancy then an election should be held andthe new chair will serve the remainder of the term.

One important piece of business to take place at the precinct meetings is to submit planks tothe county for consideration in the county platform. Each county platform will be submittedto the state for consideration in the state platform to be voted on at the state convention.Platforms from all states and territories will be submitted to the national convention forconsideration of the Republican National Convention Platform.

Our goal by sending you these packets is to give you as much information as possible forsetting up your precinct meetings and conventions, so they will be well organized andpublicized in your county.

A brief review of "Precinct Meetings and Conventions" (FORM A-3) is enclosed to aid youin this task. Also a detailed calendar can be found on (FORM A-2 Pages 3&4).

FORMS ENCLOSED:GREEN PAGES (A1-A3) Information Sheets for you to keepYELLOW PAGES (B1-B12) Precinct Meetings Reports to be sent to the County Chair

after precinct meetingsPINK PAGES (C1-C5) Co. Convention Forms *EMAIL by MARCH 26, 2012*BLUE PAGES (P1-P3) Press Releases for you to use

***REMINDER*** NEW POLICY FOR SUBMITTING DELEGATE LISTS ANDCOMMITTEE NOMINATIONS IS THEY MUST BE ELECTRONICALLY SUBMITTEDIN MS EXCEL COMPATABLE FORMAT to Emily@okgop.com by MARCH 26, 2012.

PRECINCT MEETINGS

Please remember to retain all yellow sheets (B FORMS) in your County Records. DO NOTMAIL BACK TO STATE HEADQUARTERS!

1. Memo to Precinct Chairman (FORM B-1)2. Transmittal letter to Precinct Chairs from County Chair (FORM B-2)3. 2012 Official Call for Precinct Meeting and County Convention (FORM B-3)4. Instructions to Precinct Secretary and calendar of meetings and conventions (FORM B-3)5. Suggested agenda for the meetings with points of information (FORM B-4)6. Instructions for the election of delegates to the County Convention (FORM B-5)

FORM A-2Page 2

7. Precinct Meeting Attendance Sheet, on which all persons attending sign as a registeredRepublican voter, or as a visitor (FORM B-6)

8. Precinct Contact Report for recording efforts to encourage attendance (FORM B-7)9. Precinct Meeting Report (FORM B-8)10. Delegates Elected to County Convention (FORM B-9)11. County Convention Committee Appointment (FORM B-10)12. Precinct Platform and Resolutions (FORM B-11)13. Stewardship (FORM B-12)14. Press releases (FORMS P-l, P-2, & P-3)

According to Rule 16(e), the County Executive Committee determines the delegateallocation to each precinct based on the votes cast per precinct for the RepublicanGubernatorial nominee Mary Fallin in 2010. Since the votes per precinct were calculatedbased on OLD PRECINCT LINES it is important that your County Executive Committeedetermine a policy for using the NEW PRECINCT LINES and the delegate allocation perprecinct. Remember that each precinct must have at least 1 delegate.

As County Chairman, you should fill in the proper blanks on the Precinct Meeting Reportwith your name and address so that the forms can be returned to you in a timely fashion.

Notice to your precinct Chairmen (FORM B-2) should go out by January 9, 2012.

All precinct meeting places should be set by January 13, 2012.

Meeting places should be listed in your newspapers, posted on appropriate websites, as wellas Facebook or any other form of public notice, so that any registered Republican interestedin attending can easily find the information. Sample press releases for both the PrecinctMeetings and the County Convention are enclosed for your convenience.

2012 Official Meeting Calls (FORM B-3) should be mailed to Precinct Chairs by January17, 2012. The county has the option to organize their precinct meetings as they see fitaccording to a vote of the COUNTY EXECUTIVE COMMITTEE per RULE 16(a).

COUNTY CONVENTION:

Forward all pink pages (FORMS C1-C6) in this packet, to the Oklahoma Republican Party at4031 N. Lincoln, OKC, OK 73105 no later than MARCH 26, 2012.

1. County Convention Confirmation (FORM C-l) – Return Pink Forms to OKGOP

Headquarters by February 6, 2012

2. Delegates to State Convention (FORM C-2) MUST BE EMAILED to Emily@okgop.com.

Your delegate vote allocation to the State Convention is shown on (FORM A-1 Page 2).

3. FORM C-3 is not used in 2012

FORM A-2Page 4

4. County Contact Report (FORM C-4)

5. State Convention Committee Appointments (FORM C-5) must be EMAILED to

Emily@okgop.com by MARCH 26, 2012 so proper notification of the meeting dates can be

given.

6. FORM C-6 is not used in 2012

7. Press Releases (FORM P-l, P-2, P-3)

* * * VERY IMPORTANT * * *

ABSOLUTELY NO CHANGES OR CORRECTIONS TO YOUR LIST OF DELEGATES TOTHE REPUBLICAN STATE CONVENTION can be made without written notice to the StateChairman and must be signed by the County Chairman.

THESE ADDITIONS, DELETIONS OR CHANGES MUST BE REPORTED TO STATEHEADQUARTERS BY April 16, 2012. ANY CHANGES AFTER April 16, 2012 WILLHAVE TO BE APPROVED BY THE CREDENTIALS COMMITTEE THE MORNING OFTHE CONVENTION. .

If you have any questions regarding any portion of these proceeding please do not hesitate tocall Emily Deffner at 405/528-3501 or State Vice-Chair Pam Pollard at 405-420-8154.

_IMPORTANT DATES FOR COUNTY CHAIRMEN

January 16, 2012 Submit (FORM P-l) followed by a “follow-up” phone call to all TVstations, newspapers(including college newspapers) and radiostations in the county. Post a “Save The Date” message onappropriate websites and new media outlets such as Facebook..

January 16, 2012 Mail (FORM B-1) to Precinct Chairman. Compile a list of PrecinctMeeting Places.

January 9-13, 2012 Mail (FORMS B-2, 3, 4, 5, 6, 7, 8, 9, 10,11 & 12) to Precinct Chairs.

Call a County Executive Committee meeting around January 9-13,2012. County Executive Committee meets to:1. Allocate number of delegates from each precinct to the County

Convention2. Recommend the permanent organization for the County

Convention.

January 23, 2012 Mail (FORM P-2) to all newspapers and radio stations in the county(including college newspapers) and to the State Headquarters

FORM A-2Page 5

January 26, 2012 Precinct reports should be in the hands of the County Chairman(FORMS B-6, 7, 8, 9, 10, 11 & 12).

February 6, 2012 Submit (FORM C-l) to State Headquarters.

February 6, 2012 7:00 PM Precinct Elections

(No later than)March 17, 2012 County Conventions (Time set by the County Executive Committee)

MARCH 26, 2012 EMAIL IN MS EXCEL COMPATABLE FORMAT toEmily@okgop.com

1. County Convention Report of Delegates elected to the StateConvention (FORM C-2)

2. State Convention Committee Appointments (FORM C-5)3. Please mail to the State Headquarters, the County Contact Report(FORM C-4)

May 5, 2012 State Executive Committee meeting to interview candidates fordelegate to National Convention. Location: TBA

May 11, 2012 Friday- Convention Committee MeetingsEmbassy Suites Hotel and Conference CenterNorman, Oklahoma

**TENTATIVE**

2:30 PM Platform Committee2:30 PM Budget Committee3:00 PM Rules Committee3:00 PM Credentials Committee4:00 PM Executive Committee4:30 PM State Committee Meeting.7:00 PM Gala Banquet (details will follow in delegate packets)

MAY 12. 2012 State ConventionEmbassy Suites Hotel and Conference CenterNorman, Oklahoma

7:00 AM Registration opens9:00 AM State Convention convenes9:30 AM Registration closes

FORM A-3Page 1

PRECINCT MEETINGS AND CONVENTIONS

PRECINCT MEETINGS:

Your responsibility as County Chairman is to set up a meeting place in every precinct in yourcounty. The purpose of the precinct elections to be held on Monday February 6, 2012 is toelect delegates to your County Convention and gather planks for the platform. Other businessmay also be conducted as necessary for the precinct, or as you direct.

PREPARATION:

1. Notify precinct officers of the precinct meetings date and request that they set a meetingplace and notify you of the place, host's name, address, and telephone number.

2. Set a County Executive Meeting at least two weeks prior to precinct elections to

a. Determine delegate apportionment to the precincts. The County Executive Committee ofeach county shall determine the number of delegates each precinct is entitled to be representedby at the County Convention. These are apportioned among the precincts of the countyaccording to the number of votes cast for the Republican nominee for Governor in 2010. Eachprecinct shall be entitled to at least one delegate. (Party Rules, Rule l6 (e))

b. Recommend to the County Chairman, permanent organization of County Convention.(Rule 6(d).

3. Type or print a list of precincts and numbers of votes allocated to include in the precinctpackets. "Such County Call shall specify the number of delegates each precinct is entitled tothe County Convention." (Party Rules, Rule 16(e)).

4. Mail or deliver to Precinct Chairman their precinct packet. All the forms you need areincluded in this mailing, except the precinct delegate allocation list referred to in #3 above.Be sure to fill in the information required on (FORMS B-1 and B-2). Also fill in thefollowing:

a. On the Official Precinct Meeting Call (FORM B-3)1. Your name, address, and phone number2. Time and place of your County Convention

b. On the Precinct Meeting Report (FORM B-8)1. Precinct name or number2. Your name, address, and phone number

c. On the Elected Delegates to County Convention Report (FORM B-9)1. Precinct name or number2. County Convention location3. Authorized delegate votes

FORM A-3Page 2

5. Be sure to mail or drop off press releases to all newspapers in the county listing meetingplaces of precinct meetings (FORMS P-1, P-2 and P-3 are enclosed).

COUNTY CONVENTIONS:

You and your Executive Committee have the responsibility of setting up and organizing theCounty Convention. The purpose of the convention is to elect delegates to the 2012 Districtand State Conventions, approve a County Platform to be submitted to the State PlatformCommittee and to conduct any other appropriate business.

PREPARATION BEFORE PRECINCT MEETING CALLS ARE SENT:

1. Hold a County Executive Committee meeting to set # delegates in each precinct.2. Set a Convention meeting place and time.3. Invite a keynote speaker if desired.

PERMANENT ORGANIZATION OF THE CONVENTION is the main business of themeeting of the County Executive Committee. It is generally recommended to the Conventionthat the minutes of the County Executive Committee be read. The recommendations of theCounty Executive Committee shall be read to the County Convention by the County Chairmanor the County Secretary for the following convention positions:

1. Convention Chairman (may or may not be the County Chairman).

2. Chairman and members of the following committees:a. Credentials: Reports to the convention the total number of votes

registered at the convention and submits a correct list of names to theConvention Secretary.

b. Rules and Order of Business: Recommends the order in which thebusiness of the convention shall be conducted and rules under whichvoting and other business shall take place.

c. Platform: Studies resolutions submitted by the precincts and submitsrecommendations to the convention.

3. Other convention officials:

a. Parliamentarian is appointed by the Convention Chairman and should besomeone familiar with Roberts Rules of Order.

b. Convention Secretary should take all the minutes of the convention. TheSecretary is appointed by the County Chairman.

FORM A-3Page 3

DISTRICT CONVENTIONS:

The County Chairman must submit the list of delegates elected from the County ConventionTO the District Convention to the District Chairman no later than March 26 or at a date set bythe District Chair.

STATE CONVENTION:

Registration at the Embassy Suites Hotel and Conference Center, located at 2501 ConferenceDrive, Norman, will be done on an individual basis. If you are arriving on Friday, May 11for the meetings or the Convention Gala, you may also register on Friday.

Please be reminded that you are responsible for picking up your own registration badgecontaining all of your credentials beginning at 7:00 a.m. on MAY 12.

CONVENTION REGISTRATION CLOSES AT 9:30 A.M.

FORM B-1

MEMO TO: All Republican Precinct Chairmen

(Type or Print legibly in BLACK INK)

FROM: _____________________________________, COUNTY CHAIRMAN

The precinct elections will be held on Monday, February 6, 2012 at 7:00 p.m.Please arrange the meeting place for your precinct as soon as possible and send me the information on

the form provided below. I need the meeting places for all precincts by January 13, 2012 in order toprepare a list for the media.

The 2012 precinct elections for Precinct # ______ will be held at 7:00 p.m. on Monday,February 6, 2012.

at ___________________________________ ____________________(Address) (City)

_____________________________________ ___________________(Host’s Name) (Telephone Number)

PLEASE RETURN INFORMATION TO:

__________________________________________________________________________________(County chairman’s name)

__________________________________________________________________________________(Street)

__________________________________________________________________________________(City) (Zip)

__________________________________________________________________________________(Precinct chairman’s name)

FORM B-2

TRANSMITTAL LETTER

Dear Precinct Chairman:

Enclosed is the Official 2012 Call for Precinct meetings together with all instructions and forms to befilled out.

Your first responsibility is to see that every Republican voter in your precinct is notified of the meeting.It is suggested that you enlist several of the precinct members to do this.

A form has been added to record each precinct’s efforts to publicize its meeting.

Please read all instructions carefully ahead of the precinct meeting, so you will be familiar with themeeting procedure as well as the forms to be completed and returned. . PLEASE RETURN FORMSB-6 THROUGH B-12 TO THE COUNTY CHAIRMAN.

Sincerely,

___________________________________________________________________________________(County chairman’s name)

___________________________________________________________________________________(Telephone & e-mail)

___________________________________________________________________________________(Address)

___________________________________________________________________________________(City & zip)

FORM B-3

2012 OFFICIAL PRECINCT MEETING CALL(Type or Print legibly in BLACK INK)

TO: All Republican Precinct Chairmen

FROM: ______________________________________________, Republican County Chairman

________________________________________ Address

_________________________________________ City, zip

_________________________________________ Telephone

At the call of the Republican State Committee, you are requested to hold Precinct Elections onFebruary 6, 2012 at 7:00 pm for the purpose of electing precinct officials and selecting delegates fromyour precinct to the Oklahoma County Republican Convention. The number of delegates that yourprecinct is allocated is indicated on the PRECINCT MEETING REPORT attached.

The _______________________ County Republican Convention, to which you will elect delegates,will be held on ________________ (no later than March 17, 2012) at _________ o’clock.Registration begins at ___ .m.. The Convention convenes at _____ .m.******************************************************************************

INSTRUCTIONS TO PRECINCT SECRETARY:

After the meeting, the Precinct Meeting Report should be filled out, signed by the Precinct Chairmanand Precinct Secretary and mailed or hand carried to the County Chairman, along with the PrecinctOfficials and Delegates to the County Convention Form, and resolutions adopted by the meeting,minutes, contributions, and other pertinent papers. The County Chairman should receive your reportand other papers no later than 5:00 pm, February 10, 2012 or as determined by the County Chairman.Returns received after February 10, 2012 may be declared invalid.

Precinct Meeting Reports must be completed prior to forwarding to your County Chairman. They maynot be altered after being received by him/her. Any corrections of the Report must be made in writingand signed by both the Precinct Chairman and the Precinct Secretary.

******************************************************************************

CALENDAR

Monday, February 6, 2012 Precinct Elections, 7:00 pm

No later than March 17, 2012 County Convention

No later than April 21, 2012 County Convention

SATURDAY, MAY 12, 2012 Oklahoma Republican State Convention

FORM B-4Page 1

SUGGESTED AGENDA FOR REPUBLICAN PRECINCT MEETINGS

1. CALL TO ORDER by Precinct Chairman, other precinct official or host.

2. OPENING PRAYER

3. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

4. PRECINCT CHAIRMAN READS OFFICIAL CALL stating the purpose of the meeting.

5. PRECINCT SECRETARY

o PASSES THE PRECINCT ATTENDANCE SHEET for everyone to sign, making

it clear Republican voters only should sign in the upper part and visitors should

sign the lower part.

o FILL OUT FORM B-7 (Precinct Contact Report)

6. PRECINCT OFFICERS update information on FORM B-8 (Only hold election in vacant

precincts)

7. ELECTION OF DELEGATES TO THE COUNTY REPUBLICAN CONVENTION. (Read the

enclosed Instruction sheet for Election of Delegates before electing delegates.) The number of

delegate votes your precinct is allocated is indicated at the top of the PRECINCT MEETING

REPORT (FORM B-9).

8. VOTE ON THE TYPE OF DELEGATION the precinct will take to the county convention. The

two types are delegate-alternate, or open (Lower Portion FORM B-9).

9. NOMINATE DELEGATES TO SERVE ON COUNTY CONVENTION COMMITTEES

(FORM B-10).

10. DISCUSS CURRENT PLATFORM AND SUBMIT CHANGES (FORM B-11).

11. PASS SUCH RESOLUTIONS OR ENDORSEMENTS as may be desired.

12. STEWARDSHIP (FORM B-12).. Encourage contributions to the Republican party, with a

reminder that Republican dollars are kept in Oklahoma working to elect Oklahoma Republican

candidates. Make checks payable to your local County Republican Party.

13. ANNOUNCEMENTS AND OTHER BUSINESS. All upcoming dates, discuss transportation

to conventions, etc.

14. ADJOURN.

FORM B-4

Page 2

POINTS OF INFORMATION OF PRECINCT MEETINGS

There is no such thing as a “quorum” at a precinct meeting. If only one person attends, he conducts allbusiness, including the election of delegates. It is recommended each precinct convene for at least onehour.

The only requirement to be eligible to vote at a precinct meeting or to serve as a delegate is that aperson must be a registered Republican voter of the precinct.

IT IS THE RESPONSIBILITY OF THE PRECINCT CHAIR TO MAKE SURE EACH PERSONPARTICIPATING IN THE PRECINCT MEETING BE A CURRENT REGISTERED REPUBLICAN.

Forms of proof include current voter registration card or electronic evidence of established voterregistration list.

TO BE ELIGIBLE TO SERVE ON A COMMITTEE OF THE COUNTY CONVENTION.A PERSON MUST BE ELECTED AS A DELEGATE TO THE CONVENTION BY THEPRECINCT MEETING.

DUTIES OF PRECINCT CHAIRMAN AND SECRETARY

Precinct Chairman and Secretary, together, are responsible for completing all forms and forwardingthem to the County Chairman by February 10, 2012.

Be sure all forms are signed and precinct number or name is noted. The secretary takes minutes of themeeting and performs other normal duties of a Secretary. The minutes of the meeting or a copy, shouldbe attached to the PRECINCT MEETING REPORT, especially if the precinct elects alternate delegates,or if any resolutions are passed. Be sure to enclose receipts and money collected with StewardshipReport (FORM B-10) and other forms you are returning to the County Chairman.

FORM B-5

INSTRUCTIONS FOR ELECTION OF PRECINCT DELEGATES

Carefully Read Instructions Before Electing Delegates:

1. Your precinct must elect delegates in order to cast the votes allocated to your precinct at the CountyConvention.

2. No person may be elected to fill more than one delegate position.

3. Persons not attending the precinct meeting for just cause and want to be a delegate, provided they arelegal registered Republicans in the precinct, must contact the County Chairman for approval.

4. Precinct Chairman and Vice Chairman are not automatically delegates.

5.The precinct may have alternate delegates, or have an open delegation. If the Precinct is a closed(Delegate/Alternate) precinct and Delegates are not elected at the precinct meeting to fill the authorizednumber of delegate positions, the votes will be lost to that precinct.

6. If a precinct wishes to elect more delegates than it has delegate votes, it may apportion its votes intofractional votes, providing that all delegates from the precinct possess an equal vote. (Example; if yourprecinct is allocated four votes and five people are to be delegates, then each person has four-fifths of avote.) This is an open delegation.

7. At the County Convention, votes shall be announced in one-half or whole only, and shall not beannounced in any other fraction. Use of computerized tally methods is acceptable per Rule 16(g).

8. In most counties, it is customary but not mandatory for a person to be elected as a delegate to theCounty Convention and seated at the Convention in order to be elected a delegate to the District andState Convention.

FORM B-6

PRECINCT ATTENDANCE SHEET FOR PRECINCT #_____

(Type or Print legibly in BLACK INK)

Note to Precinct Chairman: Please ask all persons present to sign this sheet. Announce that only registered Republican voters in the precinctmay sign the top portion. All others sign as “visitors” in the lower portion and are not allowed to vote in the precinct meeting.RETURN THIS SHEET TO YOUR COUNTY CHAIRMAN WITH OTHER PRECINCT PAPERS BY January 26, 2012.***********************************************************************************************************

I CERTIFY THAT I AM A LEGAL REGISTERED REPUBLICAN VOTER IN THIS PRECINCT.

Name address city zip phone email

Name address city zip phone email

Name address city zip phone email

Name address city zip phone email

Name address city zip phone email

VISITORS

Name address city zip phone email

Name address city zip phone email

FORM B-7

PRECINCT CONTACT REPORT FOR PRECINCT #______(Type or Print legibly in BLACK INK)

To be completed by Precinct Secretary and delivered or mailed to County Chairman along with other precinctpapers by February 10, 2012 or as determined by the County Chairman.

CHECK BELOW ALL METHODS USED TO NOTIFY REPUBLICAN VOTERS IN YOUR PRECINCT OFTHE DATE, TIME, AND PLACE OF YOUR 2012 PRECINCT MEETING.

TYPE OF CONTACT DOCUMENTATION ATTACHED

___Press Release to Newspapers Newspaper clipping with top of pageshowing newspaper date

___Newspaper Ads Newspaper clipping with top of pageshowing newspaper date

___Press Release to Radio Stations

___Postcards or Notes Sample Sent To:

____All Registered Republicans

____All Republicans Who Have ShownInterest

___Phone Calls Copy of Instructions to Callers Contacted:

____All Registered Republicans

____All Republicans Who Have ShownInterest

List Other Types of Contact i.e: facebook, emails, blog postings:

Approximate number of Republican voters who were contacted directly:_____________________________Precinct Secretary

________________________Precinct or Name

FORM B-8PRECINCT MEETING REPORT FOR PRECINCT #______

(Type or Print legibly in BLACK INK)

TO BE RETURNED ON OR BEFORE: February 10, 2012 or as determined by the County Chairman to ________________ (County Chairman)

PRECINCT OFFICER ELECTIONS ARE TO BE HELD ONLY IN THE CASE OF A VACANCYNOTE: For the purpose of updating the master directory file, please fill in all blanks with correct name, address, phone numbers, etc.

_____________________________________________________________________________________________________________________(Name of Chairman) (Name of Secretary) (Name of Sr. Rep. Coordinator*)

_____________________________________________________________________________________________________________________(Address) (Address) (Address)

_____________________________________________________________________________________________________________________(City & Zip) (City & Zip) (City & Zip)

_____________________________________________________________________________________________________________________(Home & Office Phone) (Home & Office Phone) (Home & Office Phone)

_____________________________________________________________________________________________________________________(EMAIL) (EMAIL) (EMAIL)* Optional (potential of Increased volunteer effort in the precinct)

_____________________________________________________________________________________________________________________(Name of Vice Chairman) (Name of Treasurer) (Name of Youth Coordinator)

_____________________________________________________________________________________________________________________(Address) (Address) (Address)

_____________________________________________________________________________________________________________________(City & Zip) (City & Zip) (City & Zip)

________________________________________________________________________________________________________________(Home & Office Phone) (Home & Office Phone) (Home & Office Phone)_____________________________________________________________________________________________________________(EMAIL) (EMAIL) (EMAIL)

FORM B-9

THE FOLLOWING ARE DULY ELECTED DELEGATES TO THE 2012 COUNTY CONVENTION(Type or Print legibly in BLACK INK)

__________________________________________________________________________________________________________________________(Location) (City) (County)

TO BE RETURNED ON OR BEFORE: February 10, 2012 or as determined by the County Chairman ____________________________ (County Chairman)

IF APPLICABLE, BESIDE THE NAME OF YOUR ALTERNATES, INDICATE ALTAuthorized Delegate Votes _________ Precinct # _______

NAME ADDRESS ZIP TELEPHONE EMAIL

1._____________________________________________________________________________________________________________________________________Delegate2._____________________________________________________________________________________________________________________________________Delegate3._____________________________________________________________________________________________________________________________________Delegate4._____________________________________________________________________________________________________________________________________Delegate5.__________________________________________________________________________________________________________________________Delegate6._____________________________________________________________________________________________________________________________________Delegate7.__________________________________________________________________________________________________________________________Delegate8._____________________________________________________________________________________________________________________________________Delegate9._____________________________________________________________________________________________________________________________________Delegate10.____________________________________________________________________________________________________________________________________DelegateAttached second sheet if necessary VOTE: Open Delegation ______ Closed Delegation ______No. of Persons in attendanceNo. Republican Voters_______________No. Visitors_______________________

______________________________ ________________________________Precinct Chairman Precinct Secretary

FORM B-10

COUNTY CONVENTION COMMITTEE APPOINTMENTS FOR PRECINCT #______(Type or Print legibly in BLACK INK)

All convention committee members must be delegates to the convention. Please indicate below the appointee from your precinct and their committee preference. Please return tothe County Chairman by February 10, 2012 or as determined by the County Chairman. NOTE: Names listed below do not necessarily guarantee you a place on the requestedcommittee.

(Check One)NAME ADDRESS CITY ZIP EMAIL RULES CREDENTIALS PLATFORM

_____________

_____________

_____________

_____________

_____________

_____________

_____________

PLEASE RETURN BY February 10, 2012 or as determined by the County Chairman TO COUNTY HEADQUARTERS so the selected committee members can be notifiedof the time and place of meetings.

FORM B-11

COUNTY CONVENTION PLATFORM AND RESOLUTIONS PRECINCT #______(Type or Print legibly in BLACK INK)

PLEASE LIST THE ITEMS FROM THE PRECINCT TO BE CONSIDERED IN THE COUNTY PLATFORM

PLEASE RETURN BY February 10, 2012 or as determined by the County Chairman TO COUNTY HEADQUARTERS so the selected committee members can be notifiedof the time and place of meetings.

FORM B-12

STEWARDSHIP FOR PRECINCT #______(Type or Print legibly in BLACK INK)

NAME ADDRESS CITY ZIP AMOUNT OF CONTRIBUTION

_____ _____ _____

_____

Make checks payable to your local County Republican Party TOTAL AMOUNT $ ____________________

Return to County Chairman with Checks and Money by February 10, 2012 or as determined by the County Chairman.

FORM C-1

COUNTY CONVENTION CONFIRMATION(Type or Print legibly in BLACK INK)

Our County Convention will be held on , 2012 at

(time) (place)

_____________________________________________________________________________(address) (city)

I have referred the responsibility of setting up precinct meetings and convention to:

(name)

(address) (zip) (phone/e-mail))

Return by: February 6, 2012

Fax or mail to:

Oklahoma Republican Party4031 N. Lincoln Blvd. OklahomaCity, OK 73105

Fax: 405/521-9531

Chairman

County

FORM C-2Page of

COUNTY CONVENTION REPORT OF DELEGATES TO THE STATE CONVENTION

Return ELECTRONIC VERSION of sample shown below to Emily@okgop.com by MARCH 26,2012

DELEGATES TO THE STATE CONVENTION FROM COUNTYThe County Convention convened at _______o'clock on _________,2012 at .

We, the undersigned, certify that the following named Republican voters were duly elected as delegates to the 2012 OklahomaRepublican State Convention. We voted to send our delegations by the following method: OPEN or byDelegates and Alternatives (list alternates on a separate sheet which you should title "alternate")

County First Name Last Name Address City Zip Phone Email

S A M P L E( LIST MUST BE EMAILED TO EMILY@ OKGOP.COM)

______________________ ______________________ No. of delegate votes _________County or Convention Chairman County or Convention Secretary No. of persons attending ______

FORM C-4

Page of

COUNTY CONTACT REPORT

To be sent to Oklahoma Republican Party, 4031 N. Lincoln Blvd., Oklahoma City, OK, 73105

Return by: MARCH 26. 2012.

The purpose of this form is to document all public notices about the precinct meetings andconventions. If you advertised the meetings using social media please write the type and name ofaccount used, i.e.: Facebook, email, website, etc.

______________________________________________________________________________

PRESS RELEASES, LISTING DATE, TIME AND PLACE OF REPUBLICAN PRECINCTMEETINGS IN THIS COUNTY WERE SENT TO THE FOLLOWING NEWSPAPERS ANDRADIO STATIONS ON THE FOLLOWING DATES:

(Attach a copy of releases and newspaper clippings, include the top of each newspaper showingname of paper and date.)

LIST OTHER CONTACTS MADE AND ATTACH COPIES OR OTHER INFORMATION:(newspaper ads, radio ads, TV, public service announcements requested, flyers, etc.)

Name of social media used:Facebook _____________________________________________Website _____________________________________________

FORM C-5

STATE CONVENTION COMMITTEE APPOINTMENTS

***MUST BE EMAILED TO EMILY@OKGOP.COM IN MS EXCEL COMPATABLE FORMAT***

County may have a minimum of ONE person OR 10% of the delegation as members of the StateConvention Committees for 2012. Please indicate below the appointee(s) from your county and their committee preference. As areminder, all convention committee members must be delegates to the convention. Counties having two or more appointees shouldapportion them as equally as possible to the three committees. Submitting a name does not guarantee a place on the committee butevery effort will be made to fulfill all requests.

County First Name Last Name Address City Zip Phone Email Rules Credentials Platform

S A M P L E( LIST MUST BE EMAILED TO EMILY@ OKGOP.COM)

**FORM MUST BE emailed to Emily@okgop.com by MARCH 26, 2012 so that the committee members can be notified of the timeand place of meeting in adequate time.

FORM P-1

FOR IMMEDIATE RELEASE FOR MORE INFORMATIONASAP CONTACT NAME:

CONTACT PHONE:

REPUBLICAN PRECINCT ELECTIONS WILL BE HELD THROUGHOUT

OKLAHOMA ON MONDAY NIGHT, FEBRUARY 6, 2012_______________ (Name)

_________________________________ (County) ____________________________

COUNTY CHAIRMAN ANNOUNCED TODAY. (Name)

______________________________ SAID, "PRECINCT MEETINGS ARE AN

OPPORTUNITY FOR EVERY REGISTERED REPUBLICAN TO PARTICIPATE

FIRST HAND IN GRASSROOTS POLITICS. THESE MEETINGS ARE OPEN TO

ALL REGISTERED REPUBLICANS IN THE PRECINCT, AND WE ENCOURAGE

ALL REPUBLICANS TO PARTICIPATE." "IN OKLAHOMA, ATTENDING A

PRECINCT MEETING IS THE FIRST STEP IN THE ELECTION OF DELEGATES

TO THE OKLAHOMA REPUBLICAN STATE CONVENTION TO BE HELD IN

NORMAN ON SATURDAY, MAY 12, 2012. "WE ARE WORKING TO DETERMINE

LOCATIONS FOR EACH PRECINCT MEETING. ANY REGISTERED

REPUBLICAN WHO DESIRES TO HOST A PRECINCT MEETING IN THEIR

HOME, SHOULD CONTACT ME AT, (Phone) ____________________________ SO

WE CAN FINALIZE ALL THE NECESSARY DETAILS PRIOR TO JANUARY 13,

2012.

-END

FORM P-2

FOR IMMEDIATE RELEASE FOR MORE INFORMATIONJANUARY ____,2012 CONTACT NAME:

CONTACT PHONE:

REPUBLICAN PRECINCT MEETINGS WILL BE HELD THROUGHOUT

OKLAHOMA ON MONDAY NIGHT, FEBRUARY 6, 2012 AT 7:00 PM. PARTY

OFFICIALS EXPECT A GOOD TURNOUT STATEWIDE. THE MAIN BUSINESS

OF THE MEETING WILL BE TO ELECT DELEGATES TO THE COUNTY AND

DISTRICT CONVENTIONS WHICH WILL TAKE PLACE ON _____________. THE

COUNTY CONVENTION WILL IN TURN ELECT DELEGATES TO THE STATE

CONVENTION SCHEDULED FOR MAY 12, 2012.

IN ANNOUNCING THE MEETINGS TO BE HELD ON FEBRUARY 6, 2012,

________________(Name) __________ (County), __________________________

COUNTY CHAIRMAN SAID, "A PERSON MUST BE A REGISTERED

REPUBLICAN VOTER OF THE PRECINCT TO TAKE PART IN A PRECINCT

MEETING OR TO SERVE AS A DELEGATE TO ANY REPUBLICAN

CONVENTION. OTHERS ARE MOST WELCOME TO ATTEND THE MEETING,

BUT MAY NOT VOTE. THESE MEETINGS ARE INFORMATIVE WITH TIME

ALLOWED FOR DISCUSSING PROBLEMS AT THE LOCAL, STATE, AND

NATIONAL LEVELS."

FOLLOWING IS A LIST OF MEETING PLACES IN___________________

COUNTY, AND A TELEPHONE NUMBER WHICH INTERESTED PERSONS MAY

CALL FOR FURTHER INFORMATION.

-END-

FORM P-3

FOR IMMEDIATE RELEASE FOR MORE INFORMATIONJANUARY___,2012 CONTACT NAME:

CONTACT PHONE:

PLANS FOR THE ______________________COUNTY REPUBLICAN

CONVENTION WERE ANNOUNCED TODAY BY _______________________

COUNTY CHAIRMAN. THE MEETING WILL BE HELD AT ________ O'CLOCK,

ON_____________AT__________________________IN ________________________.

DELEGATES TO THE COUNTY CONVENTION, ELECTED AT THE PARTY'S

PRECINCT MEETINGS HELD ON FEBRUARY 6, 2012, WILL IN TURN ELECT

DELEGATES TO THE STATE REPUBLICAN CONVENTION, WHICH IS TO BE

HELD IN NORMAN ON MAY 12, 2012.

IN ANNOUNCING PLANS FOR THE COUNTY CONVENTION,

_____________________ SAID, "VISITORS ARE WELCOME TO ATTEND, BUT

ONLY THOSE PERSONS ELECTED AS DELEGATES BY THE PRECINCTS MAY

TAKE PART IN THE MEETINGS."

-END-

OFFICIAL CALL

THE CHAIRMEN AND VICE CHAIRMEN OF THE REPUBLICANCOUNTY and PRECINCT ORGANIZATIONS AND ALLREPUBLICAN VOTERS OF OKLAHOMA:

In Compliance with Rule 16 of the Oklahoma Republican Party Rules, thiscall is issued for Precinct Meetings, County Conventions, CongressionalDistrict Conventions and the State Convention as stated below:

QUADRENNIAL PRECINCT MEETINGSRepublican County Committees of Oklahoma are hereby ordered to call ameeting in each precinct in their respective counties for the purpose ofselecting delegates to their respective County Convention and conductingfurther business as outlined in the precinct agenda.

Precinct Meetings shall be held on Monday, February 6, 2012, at 7:00PM, and the meeting place shall be held open not less than one hour inorder to give all Republicans the opportunity to participate in the affairs ofthe Party.

At each precinct meeting, there shall be selected delegates to the CountyConvention on a basis of representation fixed by the County ExecutiveCommittee. The County Executive Committee shall determine the numberof delegates to represent each precinct at the County Convention,apportioned among the precincts of the county according to the number ofvotes cast for the Republican Gubernatorial Nominee in the GeneralElection in 2010 and shall specify the number of delegates to which eachprecinct is entitled at the County Convention. Each precinct shall beentitled to at least one delegate to the County Convention. Notice of thecall for precinct meetings shall be advertised to the general public not lessthan 10 days prior to the date of said precinct meeting.

CREDENTIALS TO THE COUNTY CONVENTION: The precinctChairman and Vice Chairman shall transmit in writing to their respectiveCounty Chairman on or before February 17, 2012, or at a date set by therespective county chairman, the names and addresses of the duly electeddelegates to the County Convention.

BIENNIAL COUNTY CONVENTIONCounty Conventions shall be held no later than March 17, 2012, at asuitable and convenient location within the county designated by the countyOrganization and announced publicly. The County Convention shall electdelegates to the District and State Convention as allocated by the State

Executive Committee and shown in this call and conduct other business thatshall come before said County Convention.

CREDENTIALS TO THE DISTRICT CONVENTION: The CountyChairman of each county within each Congressional District shall on orbefore MARCH 26, 2012 transmit to the District Chairman the names andaddresses of delegates selected to attend the District Convention.

QUADRENNIAL CONGRESSIONAL DISTRICT CONVENTIONDistrict Conventions shall be held no later than April 21, 2012, at a suitableand convenient location within the district boundary as designated by theDistrict organization and shall be announced publicly. The DistrictConvention shall elect three (3) delegates and three (3) alternates to theNational Convention and conduct other business that shall come before saidDistrict Convention.

CREDENTIALS TO THE STATE CONVENTION: The County Chairmanof each County Committee shall, on or before MARCH 26, 2012 transmitto the State Chairman the names and addresses of delegates selected toattend the State Convention IN ELECTRONIC FORMAT provided by theOklahoma Republican Party.

QUADRENNIAL STATE CONVENTIONThe State Convention shall be held in Norman, SATURDAY, MAY 12,2012, at the Embassy Suites Hotel & Conference Center for the purpose ofreceiving reports of various committees; to adopt a party platform; electdelegates to the Republican National Convention and elect the NationalCommitteeman and Committeewoman as well as conduct any otherbusiness that shall come before the said State Convention. The conventionshall be called to order at 9:00 A.M. Registration will begin at 7:00 A.M.

PROXIES AND ALTERNATESThe use of proxies or proxy voting is hereby prohibited at all precinctmeetings and all conventions of the Republican Party of Oklahoma underRule 16 (h) of the Rules of the Oklahoma Republican Party adopted May 7,2011

Matt Pinnell Pam PollardState Chairman State Vice-Chairman

James Dunn Carolyn McClartyNational Committeeman National Committeewoman

ADDITIONAL INFORMATIONAL SHEET

DELEGATE SELECTION INFORMATION:

The number of delegates allocated per precinct is determined by OKGOP RULE 16(e) The County Executive Committee of each county shall determine the number of

delegates each precinct is entitled to be represented by in any County Convention,apportioned among the precincts of the County according to the number of votes castfor the Republican nominee for President or Governor in each precinct at the precedingGeneral Election. Each precinct shall be entitled to at least one delegate. Such county shallspecify the number of delegates each precinct is entitled to in the County Convention.

Formula: Total votes cast for Mary Fallin in precinct X Total # delegates authorizedTotal votes cast for Mary Fallin per county for the county convention

TYPES OF DELEGATIONS: Open Delegation: An open delegation is one which allows all qualified delegates from a

precinct or county to attend and vote at a convention. An open delegation must be approved byvote of the County Convention. A sign-up sheet must be provided for persons to indicate theirintent to attend the Congressional District or State Convention as a delegate. The list of thosepersons signing as delegates must be submitted to the Congressional District or State Chairman atleast seven (7) days prior to the respective convention. No one person shall cast more than two(2) whole votes. No alternates or proxies will be allowed in an open delegation.

Delegate-Alternate: A delegate-alternate delegation is one in which the number of delegatesmatches the allocated votes of the precinct or county convention. The list of those personselected as delegates-alternates must be submitted to the Congressional District or State Chairmanat least seven (7) days prior to the respective convention. No proxies will be allowed in adelegate-alternate delegation.

DISTRICT CONVENTIONS: The District Convention HELD IN PRESIDENTIAL ELECTION YEARS is for the purpose of:

Electing delegates to attend the national convention Electing one(1) Presidential Elector and one(1) alternate

By RNC Rules, every congressional district is allocated 3 delegates and 3 alternates. You can only serve as a delegate for 2 consecutive conventions unless you are a delegate by virtue

of your office as a member of the RNC. Delegate allocation is by county and is the same as the state convention. The State Convention held in Presidential election years is for the purpose of:

Electing At-Large Delegates to the national convention as well adopting a platform toadvance to the national convention.

The election of the national committeeman and national committeewoman is held but theirterms do not begin until the adjournment of the national convention.

Electing two(2) At-Large Electors and two(2) alternates.

THE PREPARATION The State Executive Committee meets to determine the date of all Precinct Meetings, deadline for

completion of County Conventions and the date of the State Convention The State Executive Committee determines the number of delegates each county will be allocated

at the State Convention. The County Executive Committee meets to determine the number of delegates each precinct will

be allocated at the County Convention. The County Chairmen receive the master precinct packet from the state and prepare the precinct

packets for each precinct in their county. The County Executive Committee determines the location of the Precinct Meetings and the date,

time and location of County Convention

THE PRECINCT MEETING The Precinct Meetings are held and business transacted per the rules The Official Call of the meeting is read The Official Call to the County Convention is read Election of Delegates to County Convention Election of Open Delegation or Delegate/Alternate Delegation Submission of Platform Planks Submission of Changes to the Rules of the Republican Party

THE COUNTY CONVENTION The County Chairmen determines the Chairmen of the Credentials, Rules and Platform

Committees and sets the dates for the respective meetings. Committee members are notified of their meeting times and locations The committees meet and prepare for the county convention The Credential Committee is charged with verifying the eligibility of each delegate Any changes to the delegate list must come from the Precinct Committee which is made up of the

Precinct Chair, Vice-Chair, Secretary and Treasurer The County Chairman determines the agenda for the County Convention including special guest

speakers. The order of business of the County Convention must ALWAYS begin with the Credentials Report

so that the permanent roll of the convention will be adopted The report of the Rules of the Convention and Order of Business Committee must be the first

order of business after the Credentials Report The County Chair presides over the election of the Convention Chair The County Chairman must pass to the State Chairman any Platform or changes to the Rules of the

Republican Party adopted at the County Convention Any person wishing to be a delegate to the District and/or State Convention and not on the

Delegate list voted on by the convention MUST contact their county Chairman who will conveneCounty Central Committee to determine if such person may be added to the official list.