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Oklahoma Board of Corrections

REGULAR MEETING

November 28, 2017

Eddie Warrior Correctional Center

Taft, Oklahoma

OKLAHOMA BOARD OF CORRECTIONS

REGULAR MEETING AGENDA Eddie Warrior Correctional Center

400 Oak St Taft, Oklahoma

1:00 p.m., November 28, 2017

Members of the Board of Corrections will be dining together before the Board meeting. No business will be conducted during this time period.

ITEM PRESENTER 1. Call to Order Michael W. Roach, Chair

2. Pledge of Allegiance Todd Holder, Secretary

3. Roll Call Michael W. Roach, Chair

4. Welcome/Opening Remarks Sharon McCoy, Warden Eddie Warrior Correctional Center

5. Introduction of Region I Wardens Terry Royal, Oklahoma State Penitentiary Jim Farris, Jess Dunn Correctional Center Janet Dowling, Dick Conner Correctional Center Mike Wade, Jim E. Hamilton Correctional Center

Millicent Newton-Embry, Director Region I

6. Introduction of Probation and Parole Services District Supervisors

Camille Porter, Community Sentencing

Kevin Duckworth, Director Probation and Parole Services

7. Approval of Board of Corrections Meeting Minutes of Regular Meeting on October 24, 2017

Michael W. Roach, Chair

8. Director’s Comments Health Services Emergency Purchases:

o to repair gas leak, $5,597.72, at Oklahoma City Community Corrections Center

o to replace boiler, $24,773.07, at Oklahoma State Penitentiary

Joe M. Allbaugh, Director

9. Approval to Purchase Real Property at 2005 East Broadway, Enid, Oklahoma (Lot 6, Block 14 sd-E57 UNIVERSITY PLACE ADDITION S/2 9-22-6 YOUTH BUILDING Garfield County) adjacent to, and to become a part of, the Enid Community Corrections Center

Joe M. Allbaugh, Director

10. Update on Operations Centralization of Facility Maintenance

Scott Crow, Chief of Operations

Board of Corrections REGULAR MEETING AGENDA

November 28, 2017

Inventory Control

11. Monthly Update on Inmate Population Laura Pitman, Ph.D., Director Population, Programs, and Strategic Planning

12. Approval of Board of Corrections Policies: P-030100, Provisions of Services/Inmates Rights and

Responsibilities P-030200, Inmate Housing, Job and Program Integration

Penny Lewis, Director Auditing and Compliance

13. Monthly Update of FY 2018 Agency Budget Ashlee Clemmons, Director Business Services

14. Quarterly Update of FY 2018 Canteen Operations Update (July 1, 2017 – September 30, 2017)

Ashlee Clemmons, Director Business Services

15. Quarterly Update of FY 2017 Oklahoma Correctional Industries Budget (April 1 – June 30, 2017)

Justin Farris, Director Oklahoma Correctional Industries

16. Quarterly Update of FY 2018 Financial Internal Audits (July 1 – September 30, 2017)

Patrick Donnelly, Auditor Auditing and Compliance

17. Approval of FY 2019 Budget Request Ashlee Clemmons, Director Business Services

18. Monthly Legislative Update Marilyn Davidson, Legislative Liaison

19. Committee Reports Committee Chairs Standing Committees:

Audit/Finance – Chair Frazier Henke, Members Todd Holder and Kevin Gross Corrections/Criminal Justice Reform – Chair Adam Luck and Member Gene Haynes Public Policy/Affairs – Chair Gene Haynes and Member Frazier Henke Population/Private Prisons – Chair Todd Holder, Members Michael Roach and Adam Luck Executive – Chair Michael Roach, Members Frazier Henke and Kevin Gross

20. New Business Michael W. Roach, Chair

21. Announcements Michael W. Roach, Chair

22. Approval to Enter Executive Session Pursuant to 25 O.S. § 307 (B) for confidential communications between a public body and its attorney concerning the pending investigation of the homicide of inmate Joshua Zeno #734520 at the Oklahoma State Penitentiary (Case number IG 17-0208) if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to conduct a pending investigation, litigation, or proceeding in the public interest. 307(B)(4)

David Cincotta, General Counsel

23. Approval to Return from Executive Session David Cincotta, General Counsel

24. Approval to Adjourn Meeting Michael W. Roach, Chair

Board of Corrections REGULAR MEETING AGENDA

November 28, 2017

The next regular meeting of the Board of Corrections will be held at 1:00 p.m. on Tuesday, January 30, 2018 at the Howard McLeod Correctional Center in Atoka, Oklahoma.

Updated on 11/21/2017 12:54 PM

Item #5

TERRY C. ROYAL, WARDEN

Oklahoma State Penitentiary

Terry Royal has served in various capacit ies with increasing responsibil ity

in both the public and private correctional sett ings. His experience includes

various levels of supervision and management in ten (10) correct ional

inst itutions in Indiana, Arizona, Florida, and Oklahoma with experience in

all security levels.

Warden Royal served with the Indiana Department of Corrections from 1991

to 2008 eventually promoting to superintendent at the Chain O’Lakes

Correct ional Facility. From 2008 to 2011, he served as warden at the

Marana Community Correctional Treatment Facil ity with the Management

and Training Corporation in Arizona. From 2011 to 2016, he served as a

regional director and warden with the Florida Department of Corrections. In

September, 2016, Terry was appointed as the warden of the Oklahoma

State Penitentiary.

Warden Royal has a Bachelor of Science in Organization Management from

Oakland City University in Indiana.

1

JIM FARRIS, WARDEN

Jess Dunn Correctional Center

Warden Farris began his career with the Oklahoma Department of

Correct ions at the Oklahoma State Penitentiary in 1991 as a correct ional

security off icer. In 1992, he transferred to the Mack Alford Correct ional

Center where he served as a correctional off icer, case manager,

correct ional counselor, unit manager and warden’s assistant. In 2011, he

was promoted to deputy warden at the Howard McLeod Correctional Center.

In 2013, he was appointed as the warden of the Lexington Assessment and

Reception Center.

Warden Farris received his Bachelor of Arts in Criminal Justice from

Southeastern Oklahoma State University.

2

JANET DOWLING, WARDEN

Dick Conner Correctional Center

Janet Dowling began her career with the Oklahoma Department of

Correct ions in 1995 as a correct ional case manager at the Bill Johnson

Correct ional Center where she also held the posit ions of warden’s assistant

and case manager coordinator. Mrs. Dowling was promoted to deputy

warden at James Crabtree Correct ional Center in July 2008 and was

appointed as warden of the James Crabtree Correctional Center in

November 2012. She was appointed as warden of the Dick Conner

Correct ional Center in February 2015.

Warden Dowling received her Bachelor of Arts in Communications from

Northwestern Oklahoma State University.

3

MICHAEL J. WADE, WARDEN

Jim E. Hamilton Correctional Center

Michael Wade began his career with the Oklahoma Department of

Correct ions as a correctional off icer at the John Li l ley Correct ional Center

in Apri l 1989. He has held the posit ions of correctional counselor,

administrative off icer, business manager, and deputy warden. On June 1,

2013, Mike was appointed as the warden of the Jim E. Hamilton Correct ional

Center.

Warden Wade earned a Bachelor of Science in Business Administration

from Northeastern State University .

4

Item #6

CAMILLE PORTER, DISTRICT SUPERVISOR

Community Sentencing

Camil le Porter began her career with the Oklahoma Department of

Correct ions in August 2002 as a probation and parole off icer in Tulsa. In

2007, she transferred to the Off ice of Internal Affairs as an investigator unti l

her promotion to Internal Affairs supervisor in 2008.

Ms. Porter promoted to assistant distr ict supervisor in the Southwest

Distr ict of Probation and Parole in 2012 unti l her transfer to the Jeffery M.

McCoy Central District in April 2013.

Porter earned a Bachelor of Science in Criminal Justice from Northeastern

State University.

Item #7

OKLAHOMA BOARD OF CORRECTIONS

REGULAR MEETING MINUTES

ITEM PRESENTER 1. Call to Order Michael W. Roach, Chair

Chair Roach called the regular meeting of the Oklahoma Board of Corrections (BOC) to order at 1:02 PM on Tuesday, October 24, 2017, at the Oklahoma Department of Corrections (ODOC) in Oklahoma City, Oklahoma. The meeting was preceded by advance notice of the date, time, and place, filed with the Oklahoma Secretary of State on November 30, 2016. Notice of this meeting was also given at least twenty-four (24) hours in advance by posting notice of the date, time, place, and agenda of the meeting at 11:43 AM on October 19, 2017 at the principal office of the ODOC, located at 3400 North Martin Luther King Avenue in Oklahoma City.

2. Pledge of Allegiance Michael W. Roach, Chair

Chair Roach led the BOC members, Director Allbaugh and meeting attendees in reciting the Pledge of Allegiance to the United States Flag.

3. Roll Call Michael W. Roach, Chair

Chair Roach asked the clerk to call the roll:

Kevin Gross, Member Present Todd Holder, Secretary Present

Gene Haynes, Member Present Adam Luck, Member Present

Frazier Henke, Vice-Chair Present Michael Roach, Chair Present

Calling of the roll reflected a quorum was present.

4. Introduction of Region II Wardens Aboutanaa Elhabti, Kate Barnard Correctional Center

William Monday, Director Region II

Mr. Monday introduced Warden Aboutanaa Elhabti to the BOC members and Director Allbaugh, providing a brief summary of his background. A copy of Warden Elhabti’s biography was included in the BOC Packet for October 24, 2017. Chair Roach thanked Warden Elhabti for the tour of Kate Barnard Correctional Center. There was no further discussion.

5. Approval of Board of Corrections Meeting Minutes from Regular

Meeting on September 26, 2017 Michael W. Roach, Chair

Chair Roach stated the BOC had previously received the meeting minutes from September 26, 2017 for review and he would entertain a motion to approve. A copy of the meeting minutes was included in the BOC Packet for October 24, 2017.

BOC Regular Meeting Minutes October 24, 2017

Motion: Mr. Holder made a motion to approve the minutes and Mr. Gross seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – abstain; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes.

The minutes were approved by majority vote. There was no further discussion.

6. Director’s Comments Joe M. Allbaugh, Director

Director Allbaugh provided the following comments to the BOC Members:

The Long Range Capital Planning Commission awarded $4.3 million to ODOC for replacement of failing doors and locks at the Oklahoma State Penitentiary (OSP). Director Allbaugh thanked the Commission for their continued support in recognizing the critical needs of the ODOC.

Inmates housed in the Mental Health unit at the OSP have finished moving to Joseph Harp Correctional Center. Overall positive improvement in the demeanor of the inmates transferred from OSP has been noted by Mental Health staff.

Staff at OSP and with Construction and Maintenance are transitioning two units to accommodate medium-security inmates. This includes rerouting and constructing new fences as well as replacing the roofing on each of the units. Repairs and upgrades will continue for the next 45-60 days.

Hardening and expanding the perimeter fencing and ball field at Kate Barnard Correctional Center continues; perimeter lighting is also being improved around the ball field.

An inspection at the Oklahoma State Reformatory identified concerns with the structural soundness of specific areas of the main administration building. A structural engineer has been contracted to assess the situation; repair costs are expected to be extremely high.

During September 2017, ODOC distributed twenty-five new ice machines to various facilities throughout the agency. Replacement of the machines constitutes improvements totaling approximately $140,000 for inmate support/services.

Correctional officer staffing rate is at its highest levels in the last several years. The ODOC continues to aggressively pursue candidates to fill the correctional officer vacancies throughout the state. Probation and parole officer staffing rates are being monitored for possible increase as well.

There was no further discussion.

7. Approval of Appointment of Dwayne Janis as the Warden of the Oklahoma State Reformatory

Greg Williams, Director Region III

On behalf of Mr. Williams, Mr. James Rudek introduced Mr. Dwayne Janis to the BOC members and Director Allbaugh. Highlights from his career were noted in his biography and then Mr. Rudek requested approval to appoint Mr. Janis as the warden of the Oklahoma State Reformatory (OSR).


Chair Roach stated the BOC had previously received the résumé for Mr. Janis for review and he would entertain a motion to approve. A copy of the résumé was included in the BOC Packet for October 24, 2017. Motion: Mr. Henke made a motion to approve the appointment of Dwayne Janis as warden of the OSR and Mr. Holder seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes.

The appointment was approved by majority vote. Warden Janis was invited to say a few words by Chair Roach. Warden Janis thanked the BOC members and Director Allbaugh for the appointment. He also introduced and thanked his daughters, Kayse Janis and Brittney Smith, who were in attendance at the meeting. There was no further discussion.

8. Monthly Update on Inmate Population Laura Pitman, Ph.D., Director

Population, Programs, and Strategic Planning Dr. Pitman provided the agency’s population update as of September 29, 2017. A copy of the update was included in the BOC Packet for October 24, 2017. There was no further discussion.

9. Approval of Board of Corrections Policies:

P-010100, System of Manuals, Handbooks and Monitoring Procedures

P-060100, Classification and Case Management of Inmates/Offenders

P-070100, Provision of Food Services

Penny Lewis, Director Auditing and Compliance

Ms. Lewis presented and requested approval from the BOC of the policies as presented this date. Chair Roach stated the BOC had previously received the recommended policy revisions for review and he would entertain a motion to approve. A copy of the final version of the policies was included in the BOC Packet for October 24, 2017. Motion: Mr. Gross made a motion to approve the policies as presented and Mr. Holder seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes.

The policies were approved by majority vote. There was no further discussion.

10. Quarterly Update of FY 2017 Financial Internal

Audits (April 1, 2017 – July 31, 2017) Patrick Donnelly, Auditor Auditing and Compliance

Mr. Donnelly provided a summary of the findings from the FY 2017 Financial Internal Audits for the fourth quarter. A copy of the audit summary was included in the BOC Packet for October 24, 2017. Mr. Holder commended ODOC staff for their hard work based on the number of facilities without any discrepancies being noted. There was no further discussion.


11. Monthly Update of FY 2018 Agency Budget Ashlee Clemmons, Director Business Services

Ms. Clemmons provided the agency’s FY 2018 budget update as of September 2017, explaining increases and decreases over the fiscal year. A copy of the update was included in the BOC Packet for October 24, 2017. There was no further discussion.

12. Quarterly Update of FY 2017 Agri-Services Budget

(April 1, 2017 – July 31, 2017) Brad Bailey, Director

Agri-Services Mr. Bailey provided an update on the FY 2017 Agri-Services Budget for the fourth quarter. A copy of the update was included in the BOC Packet for October 24, 2017. There was no further discussion.

13. Approval of CY 2018 Legislative Initiatives Marilyn Davidson, Legislative Liaison

Ms. Davidson presented and requested approval from the BOC for the CY 2018 Legislative Initiatives. A copy of the legislative initiatives proposed for approval was included in the BOC Packet for October 24, 2017. Motion: Mr. Haynes made a motion to approve the legislative initiatives and Mr. Henke seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes.

The legislative initiatives were approved by majority vote. Ms. Davidson noted December 8, 2017 is the deadline for bill authors and January 18, 2018 is the deadline for filing. She also provided an update of the special session outcomes as of this date. There was no further discussion.

14. Committee Reports Committee Chairs

Chair Roach asked the committee chairs for their reports.

Audit/Finance Committee The committee met on October 11, 2017 to discuss items presented to the BOC this date. There was nothing further to report.

Corrections/Criminal Justice Reform Committee The committee did not meet; however, Mr. Luck noted the committee will schedule to meet in the next few months.

Public Policy/Public Affairs Committee The committee met on October 16, 2017 to discuss the legislative initiatives presented this date. There was nothing further to report.

Population/Private Prisons Committee The committee met on October 17, 2017 to discuss items presented to the BOC this date. There was nothing further to report.

Executive Committee


The committee met on October 16, 2017 to set the agenda for the meeting this date. There was nothing further to report.

15. New Business Michael W. Roach, Chair

There was no new business to discuss.

16. Announcements Michael W. Roach, Chair There was no announcements.

17. Adjournment Michael W. Roach, Chair

There being no further business to come before the BOC, Chair Roach requested a motion to adjourn the meeting. Motion: Mr. Gross made a motion to adjourn the meeting and Mr. Holder seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes. The adjournment was approved by majority vote and the meeting ended at 1:38 PM.

Submitted to the Board of Corrections by:

Kimberley Owen, Minutes Clerk Date I hereby certify that these minutes were duly approved by the Board of Corrections on the twenty-eighth day of November 2017, in which a quorum was present and voting. Approved by:

John T. Holder, Secretary Board of Corrections

Date

Item #9

DCAM/REALS – FORM SA99 (11/2017) CONTRACT FOR SALE OF REAL ESTATE PAGE 1 OF 3

1

4 State of Oklahoma Oklahoma Department of Corrections

Contract for Purchase of Real Estate

THIS CONTRACT is made and entered into on the 28th of November, 2017 by and between the OKLAHOMA DEPARTMENT OF CORRECTIONS (“BUYER”), and ST PAULS EVANGELICAL LUTHERAN CHURCH OF ENID, 1626E BROADWAY AVE. ENID, OK 73701-4539 (“SELLER”). Seller agrees to sell and convey by Warranty Deed, and buyer agrees to accept such deed and buy the

Property described herein, on the following terms and conditions:

The Parties’ signature at the end of the Contract, which includes any attachments or documents incorporated by reference, creates a valid and binding Contract, which sets forth their complete understanding of the terms of the Contract. This agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, successors and permitted assigns. The Contract shall be executed by original signatures of the parties or by signatures as reflected on separate identical Contract counterparts (carbon, photo, fax or other electronic copy). The parties agree that as to all aspects of this transaction involving documents an electronic signature shall have the same force and effect as an original signature pursuant to the provisions of the Uniform Electronic Transactions Act, 12A, Oklahoma Statutes, Section 15-101 et seq. All prior verbal or written negotiations, representations and agreements are superseded by the Contract, which may only be modified or assigned by a further written agreement of Buyer and Seller. 1. LEGAL DESCRIPTION. The Property shall consist of the following described real estate located in Garfield County, Oklahoma,

more particularly described as:

Lot 6, Block 14 sd-E57 UNIVERSITY PLACE ADDITION S/2 9-22-6 YOUTH BUILDING Garfield County; Enid, Oklahoma Property Address: 2005 East Broadway, Enid Oklahoma 73701

Together with all fixtures and improvements, and all appurtenances, subject to existing zoning ordinances, plat or deed restrictions, utility easements serving the Property. 2. PURCHASE PRICE, EARNEST MONEY AND SOURCE OF FUNDS. This is a CASH TRANSACTION; the Purchase Price is

FORTY-FIVE THOUSAND dollars ($45,000.00) payable by Buyer as follows: Buyer has paid $0.00 as earnest money with the bid form, which shall be applied to the purchase price; Buyer shall pay the balance of the purchase price, FORTY-FIVE THOUSAND ($45,000.00) at Closing. 3. CLOSING, FUNDING AND POSSESSION. The Closing process includes execution of documents, delivery of deed and receipt of

funds by Seller and shall be completed on or before January 29, 2018, (“Closing Date”) or not later than sixty (60) days thereafter caused by a delay of the Closing process. Possession shall be transferred after Closing unless otherwise provided. The Buyer shall pay Buyer’s Closing fees, recording fees and all other Buyer expenses; Seller shall pay Seller’s Closing fees and abstract costs. Funds required from Buyer and Seller at Closing shall be either cash, cashier’s check or wire transfer. 4. RISK OF LOSS. Until transfer of Title or transfer of possession, risk of loss to the Property, ordinary wear and tear excepted, shall

be upon Seller; after transfer of Title or transfer of possession, risk of loss shall be upon Buyer. 5. INVESTIGATIONS, INSPECTIONS AND REVIEWS. A. The Buyer agrees and acknowledges that Seller is not an expert

regarding the condition of the Property. B. Buyer shall have 45 days to complete any investigations, inspection, and reviews. Seller shall have water, gas, electricity turned on and serving the Property for the Buyer’s inspections, and through the date of possession or Closing, whichever occurs first. If required by ordinance, Seller shall deliver to Buyer, if applicable, within five (5) days after date any written notices affecting the Property. C. Buyer, at Buyer’s expense, shall have the right to enter upon the Property, together with the Buyer’s representative(s), independent contractor(s) and/or other person Buyer deems qualified, to conduct any and all investigations, inspections, tests, studies and reviews. Buyer’s investigations, inspections and reviews may include, but may not be limited to, the following:

1) Flood, storm water run-off, storm sewer back-up or water history. 2) Environmental Risks. Including, but not limited to soil, air, water, hydrocarbon, chemical carbon, asbestos, mold, radon gas

and lead-based paint. 3) Roof. Structural members, roof decking, coverings and related components. 4) Structural Inspection. 5) Use of Property. Property use restrictions, building restrictions, easements, restrictive covenants, zoning ordinances and regulations. 6) Square Footage/Acreage. Buyer shall not rely on any quoted square footage and/or acreage and shall have the right to measure the Property. 7) Terminate Inspection. 8) Equipment, mechanical, plumbing, and electrical.

1


6. CONVEYANCE OF TITLE. The Seller agrees to convey the Property to the Buyer at Closing by a properly executed and delivered

Warranty Deed subject to all easements, restrictions, rights-of-way and encroachments of record, which do not affect the use of the Property by the Buyer or render the title unmarketable. If the examination reveals a title defect of a character that can be remedied by legal action or otherwise within a reasonable period of time, the Seller may at the Seller’s sole discretion, (1) at the Seller’s sole cost and expense, take such action as is necessary to cure such defect or (2) terminate this Agreement. If the defect is not cured within sixty (60) days after the Seller received notice of defect, then either party may terminate this Agreement at the expiration of such sixty (60) day period. Upon written notice of termination of this Agreement, said Agreement shall be terminated and neither party shall have any further rights against or obligations or liability to the other hereunder. 7. SURFACE RIGHTS ABSTRACT. Seller, at Seller’s expense, prior to Closing Date, agrees to make available to Buyer a complete

Abstract of Title last certified to within six (6) months of the closing date. 8. TAXES, ASSESSMENTS AND PRORATIONS. A. General ad valorem taxes for the current calendar year shall be prorated for

THE SELLER ONLY, through the date of closing, if certified. However, if the amount of such taxes has not been fixed, the proration amount for the BUYER shall be based upon the rate of levy for the previous calendar year and the most current assessed value available at the time of Closing. B. The following items shall be paid by Seller at Closing: (i) Seller’s prorated share of taxes; (ii) all utility bills, actual or estimated (iii) if applicable, membership and meters in utility districts to include, but not limited to, water, sewer, ambulance, fire, garbage, shall be transferred at no cost to Buyer at Closing. 9. ADDITIONAL PROVISIONS. N/A

10. BREACH AND FAILURE TO CLOSE. A. UPON BREACH BY SELLER. Buyers’ sole remedy for any default by the Seller shall be

termination of this Contract and return of the earnest money. B. UPON BREACH BY BUYER. If, after the Seller has performed Seller’s obligation under this Contract, and if, within five (5) days after the date specified for Closing under Provision 3, the Buyer fails to provide funding, or to perform any other obligations of the Buyer under this Contract, then the Seller may, at Seller’s option, cance l and terminate this Contract and return all sums paid by the Buyer. 11. COLLUSION AND ACCEPTANCE. The undersigned attests, subject to the penalties for perjury, that he/she is the Seller, or that

he/she is the properly authorized representative, agent, member or officer of the Seller, that he/she has not, nor has any other member, employee, representative, agent or officer of the Seller, directly or indirectly, to the best of the undersigned’s knowledge, entered into or offered to enter into any combination, collusion or agreement to receive or pay, and that he/she has not received or paid any sum of money or other consideration for the execution of this Real Property Purchase Agreement other than that which appears upon the face of this Agreement.

IN WITNESS WHEREOF, the PARTIES have hereunto executed multiple copies of this instrument, any of which may be used as

an original: SELLER:

_____________________________________________ ___________________________________ Date Acknowledgement

STATE OF OKLAHOMA ) ) ss

OKLAHOMA COUNTY ) Before me, _____________________________________________________________ Notary, in and for this State, on this _________ day of ________________________, 20_____ personally appeared , Insert Title, of the Insert Seller to me known to be the identical person who executed the within and foregoing instrument, and acknowledged to me

that he/she executed the same as his/her free and voluntary act and deed for the uses and purposes therein set forth.

Notary Public Date

2


BUYER: OKLAHOMA DEPARTMENT OF CORRECTIONS

By:

Joe Allbaugh, Director Date

Approved by a vote of the Board of Corrections on the 28th day of November, 2017.

Acknowledgement

STATE OF OKLAHOMA ) ) ss

COUNTY ) Before me, __________________________________________________________ Notary, in and for this state, on this _________ day of ____________________________,20_____, personally appeared ______________________________________ to me known to be the identical person who executed the within and foregoing instrument, and acknowledged to me that he/she executed the same as his/her free and voluntary act and deed for the uses and purposes therein set forth.

Notary Public Date

3

Item #11

Population Update

Population Information as of 10/31/2017

Compared to 10/31/2016

Incarcerated Inmate Grand Total Females Males Total EMP Females Males Total

Current Population 3,136 23,897 27,033 Current Population 0 10 10

Population Last Year 3,022 23,824 26,846 Population Last Year 0 9 9

Change from last year 114 73 187 Change 0 1 1

State Facilities Females Males Total PPCS Females Males Total

Current Population 2,842 16,653 19,495 Current Population 0 1 1

Population Last Year 2,673 16,475 19,148 Population Last Year 0 1 1

Change 169 178 347 Change 0 0 0

Private Prisons Females Males Total Community Program Failures Females Males Total

Current Population 0 5,887 5,887 Current Population 0 6 6

Population Last Year 0 5,698 5,698 Population Last Year 1 9 10

Change 0 189 189 Change (1) (3) (4)

County Jail Contracts Females Males Total Total System Population Females Males Total

Current Population 0 15 15 Current System Population 11,752 50,291 62,043

Population Last Year 0 282 282 Population Last Year 10,706 48,489 59,195

Change 0 (267) (267) Change 1,046 1,802 2,848

Halfway Houses Females Males Total County Jail Transfers Pending Females Males Total

Current Population 258 1,031 1,289 October 31, 2017 94 1,280 1,374

Population Last Year 303 1,080 1,383 Population Last Year 243 1,483 1,726

Change (45) (49) (94) Change (149) (203) (352)

Out Count Females Males Total

Current Population 36 311 347

Population Last Year 46 289 335

Change (10) 22 12 Assessment & Reception Centers 620 593 96%

In Transit N/A 24 N/A

Community Supervision Offender

Population Grand Total Females Males TotalInstitutions 15,148 16,847 111%

Current Population 8,616 26,394 35,010 Community Corrections Centers 1,962 2,031 104%

Population Last Year 7,684 24,665 32,349 TOTAL STATE 17,730 19,495 110%

Change from last year 932 1,729 2,661 Private Prisons 5,950 5,887 99%

Contracted County Jails 18 15 83%

Probation Supervision Females Males Total Halfway Houses 1,420 1,289 91%

Current Population 6,844 20,844 27,688 TOTAL CONTRACT 7,388 7,191 97%

Population Last Year 6,045 19,308 25,353 SYSTEM TOTAL 25,118 26,686 106%

Change 799 1,536 2,335

Parole Supervision Females Males Total

Pardon & Parole Board Results

October 2017 Females Males Total

Current Population 387 2,062 2,449 Considered 18 179 197

Population Last Year 392 2,174 2,566 Denied 8 149 157

Change 403 (112) (117) Recommended 10 30 40

Percentage Recommended 55.56% 16.76% 20.30%

GPS Females Males Total

Current Population 198 319 517

Governor's Actions

October 2017 Females Males Total

Population Last Year 219 370 589 Reviewed 0 2 2

Change (21) (51) (72) Approved 0 1 1

Denied 0 1 1

Community Sentencing Females Males Total Percentage Approved 0.00% 50.00% 50.00%

Current Population 1,187 3,152 4,339

Population Last Year 1,027 2,794 3,821

Change 160 358 518

Facility TypeRated Operating

Capacity

Inside Total

Incarcerated

Inmate

Population

Inside Total as a

Percent of Rated

Operating

Capacity

1

0

5000

10000

15000

20000

25000

30000

Maximum Medium Minimum Community In-Transit OutsideTotal

Total

Inmates 1663 13158 8521 3320 24 347 27033

Rated + Temporary Beds 1738 13262 8761 3446 0 27207

Inmate and Bed Distribution October 31, 2017

2

Maximum1663

6%

Medium13158

49%

Minimum852132%

Community332013%

Inmate Distribution by Security Level October 31, 2017

3

Non-Secure Beds1220745%Secure Beds

1500055%

Percentage of Inmates in Secureand Non-Secure Beds

October 31, 2017

Secure beds include beds in maximum and medium state and contract facilities.

Non-Secure beds include beds in minimum state and contract facilities, community corrections centers and halfway houses.

4

County Jails150%

Halfway Houses12895%

Private Prisons

588722%

State Facilities19,495

72%

Inmates in State Facilities vs. Contract Facilities

October 31, 2017

5

Item #12

Section-03 Facility Operations P-030100 Page: 1 Effective Date: 12/05/2017

Provisions of Services/Offender

Rights and Responsibilities

ACA Standards: 2-CO-3C-01, 2-CO-4E-01, 2-CO-5C-01, 2-CO-5D-01,

2-CO-5E-01, 2-CO-5F-01, 4-4182, 4-4274, 4-4275, 4-4276, 4-4277, 4-

4280, 4-4281M, 4-4292, 4-4293, 4-4294, 4-4429, 4-4481, 4-4487, 4-

4497, 4-4498, 4-4505, 4-4517, 4-ACRS-5A-17, 4-ACRS-5A-19, 4-

ACRS-5A-21, 4-ACRS-5A-22, 4-ACRS-6A-01, 4-ACRS-6A-02, 4-

ACRS-6A-03, 4-ACRS-6A-07, 4-ACRS-6B-01, 4-ACRS-7D-13, 4-

ACRS-7D-14

Michael W. Roach, Chair __________________________________

Oklahoma Board of Correction

Provisions of Services/Inmate Rights and Responsibilities The Oklahoma Department of Corrections (ODOC) will provide services and define inmate rights and responsibilities. (2-CO-3C-01) I. Services

Inmates will be provided opportunities for services in the areas of: correspondence, visiting and telephone privileges, control of personal and state property, health care, libraries, religion, recreation/programs and access to courts. A. Correspondence

Internal management procedures will govern the sending and receiving of correspondence by inmates. (2-CO-5D-01, 4-4487, 4-ACRS-6A-07)

B. Visiting Privileges

Internal management procedures will govern the visiting program for inmates. Limitations on the number of visitors an inmate may have and the times for such visitation will be established, taking into account the safety and security needs of the facility and in accordance with guidelines established by the director. (2-CO-5D-01, 4-4498, 4-ACRS-5A-17)

C. Telephone Privileges

The use of telephones by inmates is a privilege, not a right. Inmates may communicate with persons or organizations subject to the limitations necessary to maintain the facility’s order and security. (2-CO-5D-01, 4-4497, 4-ACRS-5A-19)

D. Personal Property

1. The possession of private property is a privilege and inmates may possess only that property authorized by the director. Inmates possessing personal private property assume any risk of potential loss or damage.

2. Inmates’ property, personal and state issued, will be managed

according to written system-wide procedures that coincide with applicable procedures. (4-4292, 4-4293, 4-4294, 4-ACRS-7D-13, 4-


ACRS-7D-14)

E. Health Care

The ODOC will provide medical, dental, and mental health services that address the known serious health care needs of each inmate. (2-CO-4E-01)

F. Libraries

Facilities will provide access to comprehensive library services that include both general and specialized materials to meet the reasonable educational, informational and recreational needs of inmates. (2-CO-5F-01, 4-4505)

G. Programs and Recreation

Facilities will provide appropriate programmatic and recreational activities designed to facilitate acceptable social activities and behavior as well as promote a healthy lifestyle. Programmatic and leisure time activities will provide all inmates with equal opportunity for participation. (2-CO-5C-01, 4-4481, 4-ACRS-5A-21)

H. Religious Activities

Religious activities will be available to inmates of all faith groups. Reasonable access and accommodation to the exercise of the religion by the inmate will be made, ensuring that the practice does not compromise the safety, security, sanitation and resources of the facility or the inmate. (2-CO-5E-01, 4-4517, 4-ACRS-5A-22)

I. Access to Courts

Procedures will be established to ensure all inmates in the ODOC are allowed reasonable access to courts. (4-4274, 4-4275, 4-4276, 4-ACRS-6A-01, 4-ACRS-6A-02)

II. Rights and Responsibilities

A. Inmates will be informed, in writing, of their rights, responsibilities and rules of conduct.

B. No inmates under the jurisdiction of the agency will be subject to

discrimination based on age, race, religion, national origin, gender, political belief, or disability. (4-4277, 4-4429, 4-ACRS-6B-01)

C. The ODOC will make best efforts to protect inmates from personal abuse,

corporal punishment, personal injury, disease, property damage and harassment. (4-4281M, 4-ACRS-6A-03)

D. No inmate or group of inmates will be given authority or control over any

other inmate or facility security functions. (4-4182)


E. Inmates who are foreign nationals will have access to the diplomatic

representative of their country. (4-4280)

F. Inmates will receive equitable treatment and the appropriate level of due process when alleged to have violated the rules of conduct.

III. Action

The agency director is responsible for compliance with this policy. The agency director is responsible for the annual review and revisions. Any exceptions to this policy statement will require prior written approval of the Board of Corrections.

This policy statement is effective as indicated. Replaced: Policy Statement No. P-030100 entitled "Provisions of Services/

Inmate Rights and Responsibilities" dated September 22, 2016

Distribution: Policy and Operations Manual Agency Website


Inmate Housing/Jobs/Programs ACA Standards: 2-CO-3C-01, 4-4142, 4-4429, 4-4450, 4-ACRS-6B-01

Michael W. Roach, Chair _____________________________ Oklahoma Board of Corrections

Inmate Housing, Job and Program Integration It is the policy of the Board of Corrections that the Oklahoma Department of Corrections (ODOC) establish guidelines utilized for the assignment of inmates in the general population are consistent with the mission of the agency, meet the treatment and rehabilitative needs of inmates and ensure equal opportunity is available for all inmates committed to its custody and care. (2-CO-3C-01, 4-4142, 4-4429, 4-4450, 4-ACRS-6B-01)

I. Rational and Objective Criteria for Housing and Living Areas Assignments

A. Housing Integration

All decisions regarding assignment of inmates to housing are based on legitimate safety and security criteria. This will provide for discretion by the appropriate staff to maximize the integration of housing. The policy for housing integration will not apply to inmates in special management status.

B. Assignment to Housing or Living Areas

Inmates assigned to a housing unit will be eligible for an integrated living area until the inmate is determined, according to applicable policy and procedures, as requiring reassignment to another housing area.

C. Identification and Reassignment Documentation

The identification of inmates who require reassignment is based on defined rational and objective criteria. Such identification will be determined through initial assessment and reception or by facility classification committee action.

II. Rational and Objective Criteria for Jobs and Programs Assignments

The assignment of inmates to jobs and programs is determined utilizing criteria specified in agency policy and procedure ensuring the following: A. Identified treatment and rehabilitative needs of inmates are being met; B. Safety and security of staff and the facility are maintained; and

C. Assignment to jobs and programs are based on legitimate needs of the

individual inmate.


III. Compliance Monitoring

The agency’s policies and procedures will establish the process for monitoring compliance for inmate housing, job and program integration.

IV. Action The agency director is responsible for compliance with this policy.

The agency director is responsible for the annual review and revisions. Any exceptions to this policy statement will require prior written approval of the Board of Corrections.

This policy statement is effective as indicated.

Replaced: Operations Memorandum No. P-030200 entitled "Inmate Housing,

Job and Program Integration” dated November 18, 2016. Distribution: Policy and Operations Manuals Agency Website

Item #13

Three Year Expenditure Comparison

FY 18 % Change from FY 17 % Change from FY 16

October FY 17 October FY 16 October

Salaries and Benefits 89,597,870$ 3.22% 86,805,798$ -0.89% 87,586,890$

Contract Beds 30,553,509 -1.12% 30,898,855 -2.00% 31,528,103

Medical Services 8,077,158 39.86% 5,775,296 -40.27% 9,668,256

Institutions 7,660,874 10.80% 6,914,032 -5.48% 7,314,939

Probation and Parole 439,472 18.97% 369,407 -20.30% 463,474

Community Corrections 794,871 -3.66% 825,046 -34.46% 1,258,798

Inmate Programs 830,400 60.55% 517,207 -26.65% 705,148

Community Sentencing 775,919 6.44% 728,956 0.63% 724,408

General Operations 2,999,540 -1.49% 3,044,854 37.02% 2,222,231

Central Office Operations 343,021 7.56% 318,899 -5.06% 335,886

Divisional Operations 3,769,895 4.88% 3,594,384 -5.95% 3,821,784

IT 1,829,917 21.20% 1,509,855 -28.89% 2,123,325

OCI and Agri-Services 4,825,648 23.83% 3,897,023 0.45% 3,879,580

152,498,094$ 145,199,612$ 151,632,822$

Salaries and Benefits58.75%

Contract Beds 20.04%

Medical Services5.30%

Institutions5.02%

Probation and Parole0.29%

Community Corrections0.52%

Offender Programs0.54%

Community Sentencing0.51%

General Operations 1.97%

Central Office Operations0.22%Divisional Operations

2.47%

IT1.20%

OCI and Agri-Services3.16%

FY 18 ExpendituresJuly-October

1

Two Year Expenditure Comparison

FY 18 % Change from FY 17

October FY 17 October

Salaries and Benefits 89,597,870$ 3.22% 86,805,798$

Contract Beds 30,553,509 -1.12% 30,898,855

Medical Services 8,077,158 39.86% 5,775,296

Institutions 7,660,874 10.80% 6,914,032

Probation and Parole 439,472 18.97% 369,407

Community Corrections 794,871 -3.66% 825,046

Inmate Programs 830,400 60.55% 517,207

Community Sentencing 775,919 6.44% 728,956

General Operations 2,999,540 -1.49% 3,044,854

Central Office Operations 343,021 7.56% 318,899

Divisional Operations 3,769,895 4.88% 3,594,384

IT 1,829,917 21.20% 1,509,855

OCI and Agri-Services 4,825,648 23.83% 3,897,023

152,498,094$ 145,199,612$




Institutions5.02%




Community Sentencing0.51%General Operations

1.97%

Central Office Operations

0.22%

Divisional Operations2.47%

IT1.20%






Institutions4.76% Probation and Parole

0.25%






0.22%Divisional Operations

2.48%IT

1.04%



2




Institutions5.26%





General Operations 1.74%Central Office Operations


2.58%IT2.48%


October Expenditures

October/September Expenditure Comparison

FY 18 FY 18

October September $ Net Change

Salaries and Benefits 23,012,960$ 22,591,504$ 421,456$

Contract Beds 9,871,158 11,931,402 (2,060,244)$

Medical Services 3,493,638 3,239,347 254,291$

Institutions 2,417,388 3,136,392 (719,004)$

Probation and Parole 104,591 126,171 (21,580)$

Community Corrections 262,108 304,455 (42,347)$

Inmate Programs 624,534 191,395 433,139$

Community Sentencing 303,230 289,333 13,897$

General Operations 799,176 799,147 29$

Central Office Operations 127,468 131,714 (4,246)$

Divisional Operations 1,185,099 1,296,702 (111,603)$

IT 1,140,098 396,674 743,424$

OCI and Agri-Services 2,599,962 1,094,063 1,505,899$

45,941,410$ 45,528,299$ 413,111$

3




Institutions5.26%







0.28%


IT2.48%


October Expenditures




Institutions6.89%








2.85%

IT0.87%


September Expenditures

October/September Expenditure Comparison

4

Three Year Revolving Fund Comparison

FY 2018 FY 18 % Change from FY 17 % Change from FY 16

Budget October FY 17 October FY 16 October

200 Revolving Fund 15,946,008$ 4,149,856$ 9.81% 3,779,201$ -26.16% 5,118,172$

205 Welfare and Rec. Fund 10,283,327 2,183,475 105.21% 1,064,026 -27.91% 1,475,886

210 Community Sentencing 879,395 41,237 -23.69% 54,042 -32.22% 79,731

280 Prison Industries 34,209,949 8,465,037 -15.19% 9,981,313 2.31% 9,755,780

410 & 430 Federal Funds 2,614,941 599,908 -9.51% 662,984 -36.89% 1,050,499

63,933,620$ 15,439,513$ 15,541,566$ 17,480,068$

$-

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

$40,000,000

Revolving Fund Welfare and Rec.Fund

CommunitySentencing

Prison Industries Federal Funds

FY 18 Revolving Funds - Budget to ActualsJuly - October

FY 18 Budget FY 18 Actuals

5


Contract Beds 21.72% Medical Services

7.44%Institutions

5.31% Probation and Parole0.26%






0.30%


IT1.87%


FY 18 Budget

FY 18 Budget Work Program

Forecasted

Current Budget Expenditures Expenditures Balance

Salaries and Benefits 273,245,833$ 89,597,870$ 186,783,930$ (3,135,967)$

Contract Beds 119,219,168 30,553,509 91,092,297 (2,426,638)

Medical Services 40,841,469 8,077,158 33,953,897 (1,189,586)

Institutions 29,154,618 7,660,874 21,067,404 426,340

Probation and Parole 1,415,511 439,472 918,416 57,623

Community Corrections 3,266,040 794,871 2,384,613 86,556

Inmate Programs 6,449,436 830,400 2,491,200 3,127,836

Community Sentencing 4,479,539 775,919 2,327,757 1,375,863

General Operations 14,197,075 2,999,540 8,998,620 2,198,915

Central Office Operations 1,654,588 343,021 1,029,063 282,504

Divisional Operations 19,367,188 3,769,895 11,309,685 4,287,608

IT 10,255,260 1,829,917 5,489,751 2,935,592

Total 523,545,725 147,672,446 367,846,633 8,026,646

OCI and Agri-Services 25,399,450 4,825,648 14,715,436 5,858,366

Grand Total 548,945,175$ 152,498,094$ 382,562,069$ 13,885,012$

6

Oklahoma Department of Corrections

FY 2018 Appropriated Operating Budget through October 2017Account Total

Code Budgeted Expenditures Encumbered Pre-Encumbered Committed Balance

11,12,13 Payroll, Insurance, FICA and Retirement 266,544,327.00$ 87,241,837.91$ 3,172,597.70$ -$ 90,414,435.61$ 176,129,891.39$

15 Professional Services 121,373,917.00 31,652,014.04 86,508,587.73 - 118,160,601.77 3,213,315.23

17 Moving Expenses 3,000.00 5,702.00 2,269.00 - 7,971.00 (4,971.00)

19 Flexible Benefits 210,000.00 65,528.76 204,471.24 - 270,000.00 (60,000.00)

21, 22 Travel 303,156.00 86,932.60 87,109.33 - 174,041.93 129,114.07

31 Miscellaneous Administrative Expenses 15,584,469.00 3,438,970.75 11,657,417.84 - 15,096,388.59 488,080.41

32 Rent Expense 8,138,802.00 2,294,103.52 4,671,325.64 12.60 6,965,441.76 1,173,360.24

33 Maintenance & Repair Expense 5,932,900.00 1,358,373.70 1,595,284.59 13,337.21 2,966,995.50 2,965,904.50

34 Specialized Supplies and Materials 37,847,907.00 8,733,955.07 23,331,125.13 - 32,065,080.20 5,782,826.80

35 Production, Safety and Security 1,530,807.00 270,749.47 1,017,678.97 - 1,288,428.44 242,378.56

36 General Operating Expenses 619,533.00 97,247.40 113,348.83 - 210,596.23 408,936.77

37 Shop Supplies 1,801,464.00 435,549.31 922,707.84 - 1,358,257.15 443,206.85

41 Property Furniture and Equipment 890,455.00 187,648.52 296,708.19 - 484,356.71 406,098.29

42 Library Equipment and Resources 750.00 55.00 - - 55.00 695.00

43 Lease Purchase - OCIA bond payments 702,920.00 292,083.18 410,835.18 - 702,918.36 1.64

44 Live Stock – Poultry - - - - - -

45,46,47 Building Construction and Renovation 1,109.00 - - - - 1,109.00

48 Bond Payment – ODFA Bonds 3,085,500.00 983,265.88 1,977,256.62 - 2,960,522.50 124,977.50

49 Inter-Agency Payments - - - - - -

51 Inmate Pay and Health Services 765,843.00 135,115.79 478,342.21 - 613,458.00 152,385.00

52 Scholarships, Tuition and other incentives 4,100.00 - - - - 4,100.00

53 Refunds, Indemnities, and Restitution 204,155.00 190,742.98 - - 190,742.98 13,412.02

54 Jail Back Up and others 8,800,417.00 2,993,493.00 4,566,207.00 - 7,559,700.00 1,240,717.00

55,59 Assistance Payments to Agencies - - - - - -

60 Authority Orders - - 5,531,489.46 - 5,531,489.46 (5,531,489.46)

61 Loans, Taxes, and other Disbursements 8,688.00 1,555.28 - - 1,555.28 7,132.72

62 Transfers – Inmate Medical Payments 10,657,336.00 1,906,079.88 7,969,959.77 - 9,876,039.65 781,296.35

64 Merchandise for Resale - - - - - -

485,011,555.00$ 142,371,004.04$ 154,514,722.27$ 13,349.81$ 296,899,076.12$ 188,112,478.88$

Funding

19830 GRF - Duties 478,668,788.00$ 142,371,004.04$ 148,171,955.27$ 13,349.81$ 290,556,309.12$ 188,112,478.88$

57604 Duties 5,279,263.00 5,279,263.00 5,279,263.00 -

19702 Duties 1,063,504.00 1,063,504.00 1,063,504.00 -

TOTAL 485,011,555.00$ 142,371,004.04$ 154,514,722.27$ 13,349.81$ 296,899,076.12$ 188,112,478.88$

176,272,122.62

11,840,356.26$

Remaining Payroll

FY2018 Appropriated Operating Budget October Detailed 11/6/20177

200 Fund 205 Fund 280 Fund Funds

Revenue Revenues

Code Current:

331 Other Fines, Forfeits, Penalties 100,294.59$ -$ -$ $100,294.59

431 Rent from Land 16,454.15 - - 16,454.15

511 Insurance and Other Reimbursement for Damages - - - -

520 Reimbursement for Administrative Expense 203,633.08 - - 203,633.08

521 Reimbursement for Data Processing Expense 4,560.00 - - 4,560.00

522 Reimbursement for Telecommunication Exp. - - -

530 Reimbursement for Travel Expense 397.79 - - 397.79

541 Reimbursement of Funds Spent - - - -

552 Reimbursement of Federal Funds - - - -

556 Federal Funds from Other State Agency - - - -

581 Reimbursement for Funds Expended 435,025.98 - - 435,025.98

591 Other Grants, Refunds and Reimbursements 1,588.36 - - 1,588.36

711 Farm Products General - - 3,563,891.55 3,563,891.55

731 Laboratory and Medical Services 57,775.59 - - 57,775.59

741 Canteen and Concession Income 4,470.19 2,183,475.43 4,845,706.26 7,033,651.88

791 Other Sales and Services 2,196.74 - 45.00 2,241.74

811 Inmate Medical Co-pays and Judgments 1,204,202.34 - - 1,204,202.34

821 Deposits by Patients and Offenders 2,098,837.29 - 55,394.51 2,154,231.80

836 Sale of Salvage 18,156.22 - - 18,156.22

881 Purchase Card Payments 2,264.10 - - 2,264.10

Total Revenues 4,149,856.42 2,183,475.43 8,465,037.32 14,798,369.17

Account Expenditures

Code Current:

11,12,13 Payroll 21,661.23 - 2,270,044.24 2,291,705.47

15 Professional Services 2,443,538.76 539,362.30 195,031.27 3,177,932.33

21, 22 Travel 32,190.62 5,178.81 111,079.64 148,449.07

31 Misc. Admin. Expenses 32,655.33 76,846.56 310,341.35 419,843.24

32 Rent 249.20 126,814.04 9,306.01 136,369.25

33 Maintenance and Repair 358,166.07 171,124.22 316,147.28 845,437.57

34 Specialized Supplies and Materials 391,415.21 139,785.09 195,638.23 726,838.53

35 Production, Safety and Security 252,717.94 1,382.23 320,421.78 574,521.95

36 General Operating Expenses 849.60 21,756.51 33,032.88 55,638.99

37 Shop Expense 133,145.10 196,851.10 321,414.97 651,411.17

41 Furniture and Equipment 198,849.49 48,303.16 465,353.85 712,506.50

42 Library Equipment and Resources 1,529.84 - - 1,529.84

43 Lease Purchases - - - -

44 Livestock and Poultry - - 4,000.00 4,000.00

45 Land and Right-of-way 19,453.00 - - 19,453.00

46, 47 Building, Construction and Renovation 57,574.44 481.77 6,610.00 64,666.21

48 Debt Service - - - -

51 Inmate Pay and Health Services 2,916.54 763,919.29 565,515.04 1,332,350.87

52 Tuitions, Awards and Incentives - 468.78 - 468.78

53 Refunds and Restitutions - - 5,778.00 5,778.00

54 Jail Backup, County Jails and Other 251,651.00 - - 251,651.00

55 Payment to Gov. Sub-Division - - - -

59 Assistance Payments to Agencies 67,167.40 - - 67,167.40

61 Loans, Taxes and other Disbursements - - 35.00 35.00

62 Transfers - Out Sourced Health Care 842,673.43 66,321.23 - 908,994.66

63 Employee Withholding- Withholding Payable 19.37 - - 19.37

64 Merchandise for Resale 909.70 3,391.90 5,236,437.56 5,240,739.16

Total Expenditures 5,109,333.27 2,161,986.99 10,366,187.10 17,637,507.36

Excess of Revenues Over

(Under) Expenditures (959,476.85) 21,488.44 (1,901,149.78) (2,839,138.19)

Special and Extraordinary Items

Carried Over Cash -

Total Special and Extraordinary Items - - - -

Net Change in Fund Balances (959,476.85) 21,488.44 (1,901,149.78) (2,839,138.19)

Cash

Beginning Cash Balance 6,623,580.67 1,117,291.87 7,049,917.71 14,790,790.25

Revenue Received this Year 4,149,856.42 2,183,475.43 8,465,037.32 14,798,369.17

Expenditures made this Year (5,109,333.27) (2,161,986.99) (10,366,187.10) (17,637,507.36)

Beginning Change in Liabilities (592.00) - - (592.00)

Transfers - - - -

Adjustments (274.80) - - (274.80)

Ending Cash Balance 5,663,237.02$ 1,138,780.31$ 5,148,767.93$ 11,950,785.26$


Statement of Revenues, Expenditures and Changes in Fund Balances

Non- Appropriated Funds

July 1, 2017 through October 31, 2017

8

200 Fund 205 Fund 280 Fund Funds

Revenue Revenues

Code Current:

331 Other Fines, Forfeits, Penalties 10,131.50$ -$ -$ 10,131.50$

431 Rent from Land 4,243.18 - - 4,243.18

511 Insurance and Other Reimbursement for Damages - - - -

520 Reimbursement for Administrative Expense 28,572.12 - - 28,572.12

521 Reimbursement for Data Processing Expense 760.00 - - 760.00

522 Reimbursement for Telecommunication Exp. - - - -

530 Reimbursement for Travel Expense - - - -

541 Reimbursement of Funds Spent - - - -

552 Reimbursement of Federal Funds - - - -

556 Federal Funds from Other State Agency - - - -

581 Reimbursement for Funds Expended 6,321.07 - - 6,321.07

591 Other Grants, Refunds and Reimbursements - - - -

711 Farm Products General - - 1,882,306.34 1,882,306.34

731 Laboratory and Medical Services 747.92 - - 747.92

741 Canteen and Concession Income 1,062.90 285,174.40 747,210.74 1,033,448.04

791 Other Sales and Services 54.91 - - 54.91

811 Inmate Medical Co-pays and Judgments 272,576.27 - - 272,576.27

821 Deposits by Patients and Offenders 394,886.16 - 11,993.09 406,879.25

836 Sale of Salvage 900.00 - - 900.00

881 Purchase Card Payments - - - -

Total Revenues 720,256.03 285,174.40 2,641,510.17 3,646,940.60


Code Current:

11,12,13 Payroll 6,928.94 - 544,189.72 551,118.66

15 Professional Services 497,067.65 218,279.55 71,676.08 787,023.28

21, 22 Travel 4,204.25 - 41,889.54 46,093.79

31 Misc. Admin. Expenses 5,890.48 18,843.78 89,969.43 114,703.69

32 Rent - 15,423.78 671.39 16,095.17

33 Maintenance and Repair 121,694.54 36,974.72 94,029.34 252,698.60

34 Specialized Supplies and Materials 24,070.86 48,461.62 38,111.65 110,644.13

35 Production, Safety and Security 55,523.16 260.87 107,297.22 163,081.25

36 General Operating Expenses 700.00 6,979.99 11,842.17 19,522.16

37 Shop Expense 21,724.59 984.13 75,565.99 98,274.71

41 Furniture and Equipment 56,407.24 10,458.01 148,322.21 215,187.46

42 Library Equipment and Resources 1,529.84 - - 1,529.84

43 Lease Purchases - - - -

44 Livestock and Poultry - - 1,000.00 1,000.00

45 Land and Right-of-way 19,453.00 - - 19,453.00

46, 47 Building, Construction and Renovation 21,348.74 272.37 6,610.00 28,231.11

48 Debt Service - - - -

51 Inmate Pay and Health Services 596.16 233,929.39 161,746.87 396,272.42

52 Tuitions, Awards and Incentives - 388.28 - 388.28

53 Refunds and Restitutions - - - -

54 Jail Backup, County Jails and Other 161,633.00 - - 161,633.00

55 Payment to Gov. Sub-Division - - - -

59 Assistance Payments to Agencies - - - -

61 Loans, Taxes and other Disbursements - - - -

62 Transfers - Out Sourced Health Care 47,065.20 2,318.71 - 49,383.91

63 Employee Withholding- Withholding Payable - - - -

64 Merchandise for Resale - - 1,981,174.91 1,981,174.91

Total Expenditures 1,045,837.65 593,575.20 3,374,096.52 5,013,509.37


(Under) Expenditures (325,581.62) (308,400.80) (732,586.35) (1,366,568.77)


Carried Over Cash

Total Special and Extraordinary Items - - - -

Net Change in Fund Balances (325,581.62) (308,400.80) (732,586.35) (1,366,568.77)

Cash

Beginning Cash Balance 6,021,675.22 1,464,835.33 5,989,767.72 13,476,278.27

Revenue Received this Year 720,256.03 285,174.40 2,641,510.17 3,646,940.60

Expenditures made this Year (1,045,837.65) (593,575.20) (3,374,096.52) (5,013,509.37)

Beginning Change in Liabilities (32,581.78) (17,654.22) (108,413.44) (158,649.44)

Transfers - - - -

Adjustments (274.80) - - (274.80)

Ending Cash Balance 5,663,237.02$ 1,138,780.31$ 5,148,767.93$ 11,950,785.26$



Non- Appropriated Funds

For the Month of October 2017

9

410 Fund 430 Fund Funds

Revenue Revenues

Code Current:

556 Federal Funds Rec'd from Non-Gov. Ag. -$ -$ -$

561 Private Grants and Donations for Opns. 335,990.60 263,917.87 599,908.47

581 Reimbursements - - -

Total Revenues 335,990.60 263,917.87 599,908.47


Code Current:

11,12,13 Payroll 70,522.82 71,946.64 142,469.46

15 Professional Services - 188,901.46 188,901.46

21, 22 Travel 5,909.97 10,586.90 16,496.87

31 Misc. Admin. Expenses - - -

32 Rent 3,897.10 1,050.00 4,947.10

33 Maintenance and Repair 3,088.22 - 3,088.22

34 Specialized Supplies and Materials - - -

35 Production, Safety and Security - - -

36 General Operating Expenses 10,723.40 265.73 10,989.13

37 Shop Expense - 9,993.75 9,993.75

41 Furniture and Equipment 282.40 - 282.40

42 Library Equipment and Resources - - -

43 Lease Purchases - - -

44 Livestock and Poultry - - -

45 Land and Right-of-way - - -

46 Building, Construction and Renovation - - -

48 Debt Service - - -

51 Inmate Pay and Health Services - - -

52 Tuitions, Awards and Incentives - - -

53 Refunds and Restitutions - - -

54 Jail Backup, County Jails and Other - - -

55 Payment to Gov. Sub-Division - - -

59 Assistance Payments to Agencies - 19,885.56 19,885.56

61 Loans, Taxes and Other Disbursements - - -

62 Transfers - Out Sourced Health Care - - -

64 Merchandise for Resale - - -

Total Expenditures 94,423.91 302,630.04 397,053.95


(Under) Expenditures 241,566.69 (38,712.17) 202,854.52


Carried Over Cash - - -

Total Special and Extraordinary Items - - -

Net Change in Fund Balances 241,566.69 (38,712.17) 202,854.52

Cash

Beginning Cash Balance 135,448.64 92,403.02 227,851.66

Revenue Received this Year 335,990.60 263,917.87 599,908.47

Expenditures made this Year (94,423.91) (302,630.04) (397,053.95)

Beginning Change in Liabilities - - -

Transfers - - -

Adjustments - - -

Ending Cash Balance 377,015.33$ 53,690.85$ 430,706.18$



Federal Funding

July 1, 2017 through October 31, 2017

10

410 Fund 430 Fund Funds

Revenue Revenues

Code Current:

556 Federal Funds Rec'd from Non-Gov. Ag. -$ -$ -$

561 Private Grants and Donations for Opns. 10,903.73 85,266.73 96,170.46

581 Reimbursements - - -

Total Revenues 10,903.73 85,266.73 96,170.46


Code Current:

11,12,13Payroll 18,836.58 17,838.35 36,674.93

15 Professional Services - 27,992.26 27,992.26

21, 22 Travel - 7,135.18 7,135.18

31 Misc. Admin. Expenses - - -

32 Rent - - -

33 Maintenance and Repair - - -

34 Specialized Supplies and Materials - - -

35 Production, Safety and Security - - -

36 General Operating Expenses - - -

37 Shop Expense - - -

41 Furniture and Equipment - - -

42 Library Equipment and Resources - - -

43 Lease Purchases - - -

44 Livestock and Poultry - - -

45 Land and Right-of-way - - -

46 Building, Construction and Renovation - - -

48 Debt Service - - -

51 Inmate Pay and Health Services - - -

52 Tuitions, Awards and Incentives - - -

53 Refunds and Restitutions - - -

54 Jail Backup, County Jails and Other - - -

55 Payment to Gov. Sub-Division - - -

59 Assistance Payments to Agencies - 308.84 308.84

61 Loans, Taxes and Other Disbursements - - -

62 Transfers - Out Sourced Health Care - - -

64 Merchandise for Resale - - -

Total Expenditures 18,836.58 53,274.63 72,111.21


(Under) Expenditures (7,932.85) 31,992.10 24,059.25


Carried Over Cash - - -

Total Special and Extraordinary Items - - -

Net Change in Fund Balances (7,932.85) 31,992.10 24,059.25

Cash

Beginning Cash Balance 384,948.18 38,218.75 423,166.93

Revenue Received this Month 10,903.73 85,266.73 96,170.46

Expenditures made this Month (18,836.58) (53,274.63) (72,111.21)

Beginning Change in Liabilities - (16,520.00) (16,520.00)

Transfers - - -

Adjustments - - -

Ending Cash Balance 377,015.33$ 53,690.85$ 430,706.18$



Federal Funding

For the Month of October 2017

11

Item #14

0.00

1,000,000.00

2,000,000.00

3,000,000.00

4,000,000.00

5,000,000.00

6,000,000.00

7,000,000.00

8,000,000.00

9,000,000.00

10,000,000.00

FY 2014 FY 2015 FY 2016 FY 2017 FY2018

Canteen Cash Balance5 Year ComparisonJuly - September

1

205 Inmate/Staff

Welfare Fund

Cash/Revenue

Cash Balance 6/7/17 728,656.11

Cash - Canteen Balance Sheet 6/7/17 9,927,162.36

Estimated Annual Revenue 6,000,000.00

Total 16,655,818.47

Financial Obligations

Payroll and Operating Capital (2,400,000.00)

FY 2017 Encumbrances/Pre-Encumbrances (2,116,383.47)

Total (4,516,383.47)

Balance 12,139,435.00

FY 2018 Budget 10,283,327.00

Balance Remaining 1,856,108.00

Oklahoma Department of CorrectionsFY 2018 Budget

Canteen Board Approved - May 2017

2

For the Period 7/1/2017 to 9/30/2017

$4,293,005.88Sales Revenue

Canteen Operating Expenses

Cost of Goods Sold $2,927,951.91

Inventory Adjustments

$24.00DISPOSABLE ITEMS

$7,600.42INVENTORY ERRORCORRECTION

$3,202.66SHRINKAGE

$8,404.34SPOILAGE

$11,893.37VENDER RETURN

$31,124.80Total Inventory Adjustments

Total Operating Expenses $2,959,076.71

Gross Income from Canteen Operations - Before Sales Tax $1,333,929.17

Less Sales Taxes Expense (net of discount)

Net Income

$310,489.13

$1,035,288.52

Less Freight $48.74

Plus Vendor Discount $11,897.22

ODOC

Statement of Canteen Operating Income

Date\Time:

Institution: ADM

10/10/2017 8:53:55 AM

Page 13

Month: September Year: 2017

Account Account Name Current Balance Totals Grand Totals

Assets

Cash

$8,909,937.40140000 CASH - CANTEEN DR

$655,803.41140001 INVENTORY DR

Total Cash $9,565,740.81

DR

Accounts Receivable

$15.95140002 ACCOUNTS RECEIVABLE -CANTEEN

DR

Total Accounts Receivable $15.95 DR

Total Assets $9,565,756.76 DR

Liabilities

Accounts Payable

$0.00202021 ACCOUNTS PAYABLE -INVENTORY

CR

$87,568.76202029 ACCOUNTS PAYABLE - SALESTAXES

CR

Total Accounts Payable $87,568.76 CR

Total Liabilities $87,568.76 CR

Canteen Equity $9,478,188.00Equity

ODOC

Canteen Balance Sheet

Date\Time:

Institution: ADM

10/10/2017 9:00:06 AM

Page 14

Facility Sales Tax Total Taxable Sales State Sales Tax - 4.5%

17 - Bill Johnson C C 4,389.67 87,793.20 3,950.69 Woods 0.50% 438.97 Alva 0.00% 0.00

08 - Dick Conner C C 27,747.94 299,977.96 13,499.01 Osage 1.25% 3,749.72 Hominy 3.50% 10,499.21

16 - Eddie Warrior C C 24,810.82 271,156.42 12,202.04 Muskogee 0.65% 1,762.52 Taft 4.00% 10,846.27

04 - Howard McLeod C C 8,792.60 140,681.55 6,330.67 Atoka 1.75% 2,461.93 N/A 0.00% 0.00

13 - Jackie Brannon C C 16,066.04 169,115.76 7,610.21 Pittsburg 1.50% 2,536.76 McAlester 3.50% 5,919.07

11 - James Crabtree C C 26,423.69 278,146.91 12,516.61 Alfalfa 2.00% 5,562.94 Helena 3.00% 8,344.14

01 - Jess Dunn C C 21,456.66 234,499.00 10,552.46 Muskogee 0.65% 1,524.24 Taft 4.00% 9,379.96

02 - Jim E Hamilton C C 9,482.78 145,888.83 6,565.00 Leflore 2.00% 2,917.78 N/A 0.00% 0.00

07 - Joseph Harp C C 12,741.05 268,232.63 12,070.47 Cleveland 0.25% 670.58 N/A 0.00% 0.00

12 - John Lilley C C 17,039.31 179,360.74 8,071.23 Okfuskee 2.00% 3,587.23 Boley 3.00% 5,380.85

06 - Lexington A&R Center 9,808.83 206,501.76 9,292.58 Cleveland 0.25% 516.25 N/A 0.00% 0.00

03 - Mack Alford C C 11,737.77 187,804.11 8,451.18 Atoka 1.75% 3,286.58 N/A 0.00% 0.00

09 - Mabel Bassett C C 32,120.53 321,365.93 14,461.47 Pottawatomie 1.50% 4,804.42 McLoud 4.00% 12,854.64

15 - Northeastern Ok C C 6,562.77 100,965.53 4,543.45 Craig 2.00% 2,019.33 Vinita 0.00% 0.00

18 - North Fork C C 40,081.48 458,074.04 20,613.33 Beckham 0.25% 1,145.19 Sayre 4.00% 18,322.95

05 - Oklahoma State Penitentiary 12,233.18 128,770.34 5,794.67 Pittsburg 1.50% 1,931.56 McAlester 3.50% 4,506.96

10 - Oklahoma State Reformatory 15,870.09 167,053.54 7,517.41 Greer 2.00% 3,341.07 Granite 3.00% 5,011.61

14 - William S. Key C C 10,392.46 192,452.94 8,660.38 Woodward 0.90% 1,732.08 N/A 0.00% 0.00

19 - Kate Barnard C C 1,593.79 19,030.53 856.37 Oklahoma 0.00% 0.00 Oklahoma City 3.88% 737.42Total 309,351.46 173,559.23 43,989.16 91,803.07


Canteen Sales Tax Report

July - September 2017

County Sales Tax City Sales Tax

5




16 - Eddie Warrior C C 9,015.48 98,529.77 4,433.84 Muskogee 0.65% 640.44 Taft 4.00% 3,941.20

04 - Howard McLeod C C 2,962.20 47,395.26 2,132.79 Atoka 1.75% 829.42 N/A 0.00% 0.00

13 - Jackie Brannon C C 5,077.78 53,450.07 2,405.25 Pittsburg 1.50% 801.76 McAlester 3.50% 1,870.76


01 - Jess Dunn C C 7,209.38 78,791.00 3,545.60 Muskogee 0.65% 512.14 Taft 4.00% 3,151.64

02 - Jim E Hamilton C C 3,127.73 48,118.84 2,165.35 Leflore 2.00% 962.38 N/A 0.00% 0.00






15 - Northeastern Ok C C 1,972.80 30,350.69 1,365.78 Craig 2.00% 607.02 Vinita 0.00% 0.00

18 - North Fork C C 12,959.30 148,106.36 6,664.79 Beckham 0.25% 370.27 Sayre 4.00% 5,924.24

05 - Oklahoma State Penitentiary 3,623.36 38,140.65 1,716.33 Pittsburg 1.50% 572.11 McAlester 3.50% 1,334.92


14 - William S. Key C C 3,607.87 66,812.44 3,006.56 Woodward 0.90% 601.31 N/A 0.00% 0.00

19 - Kate Barnard C C 0.00 0.00 0.00 Oklahoma 0.00% 0.00 Oklahoma City 3.88% 0.00Total 101,165.40 56,701.63 14,414.52 30,049.25



For the Month of July 2017


6









02 - Jim E Hamilton C C 3,270.21 50,310.81 2,263.99 Leflore 2.00% 1,006.22 N/A 0.00% 0.00











19 - Kate Barnard C C ** 132.35 1,580.45 71.12 Oklahoma 0.00% 0.00 Oklahoma City 3.88% 61.23Total 111,320.05 62,317.14 15,847.60 33,155.32



For the Month of August 2017


7

FacilitySales Tax

TotalTaxable Sales

State Sales Tax -

4.5%17 - Bill Johnson C C 1,428.14 28,562.73 1,285.32 Woods 0.50% 142.81 Alva 0.00% 0.00







02 - Jim E Hamilton C C 3,084.85 47,459.18 2,135.66 Leflore 2.00% 949.18 N/A 0.00% 0.00











19 - Kate Barnard C C 1,461.44 17,450.08 785.25 Oklahoma 0.00% 0.00 Oklahoma City 3.88% 676.19Total 96,866.01 54,540.46 13,727.04 28,598.51



For the Month of September 2017


8

Item #15

Sales Revenue 21,410,502$

Cost of Goods Sold (10,501,873)$

Gross Profit or (Loss) 10,908,629$

Overhead Expense (5,616,488)$

General and Administrative Costs (1,495,376)$

Net Income or (Loss) 3,796,765$

Income Statement for FY 2017

Oklahoma Correctional Industries

General & Administrative Costs - allocation of expenses not directly related to

production

Revenues - derived from our traditional industries, private partnerships, and our Private

Industry Enterprise program

Overhead Expense - expenses incurred other than raw materials (labor, travel, supplies,

maintenance, depreciation, etc.)

Cost of Goods Sold (COGS) - production costs for goods sold during a specified period

July 1, 2016 through June 30, 2017

1

Current Assets 20,346,720$

Fixed Assets 4,001,738

Total Assets 24,348,458$

Liabilities 2,116,686$

Fund Balance 22,231,772

Total Liabilities and Fund Balance 24,348,458$

Equation:

Fixed Assets - office equipment, factory equipment, vehicles, and buildings net

Liabilities - accounts payable and sales tax payable

Oklahoma Correctional Industries

Balance Sheet for FY 2017

July 1, 2016 through June 30, 2017

assets= liability + owners equity (fund balance in government accounting)

Current Assets - cash, accounts receivable, and inventories

2

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

FY16 FY17

$15,466,854

$21,410,502

$1,085,405

$3,796,765

Sales Net

3

50.72%

27.30%

11.89%

2.07%1.91%

1.78%1.70%

State Agencies

PIE

DOC

COUNTIES

EDUCATION

CITIES

TRIBES

NON-PROFIT

OUT OF STATE

PERSONAL

CHURCHES

FEDERAL

PRIVATE PRISONS

TOTAL SALES: $21,410,502

4

57%23%

8%

5%

2% 2%2%

Cost of Goods Sold Labor General and Administrative Supplies

Depreciation Other Expenses Utilities Maintenance and Repairs

Rent Travel

5

Item #16

Oklahoma Department of Corrections Internal Audit Summary Report

First Quarter FY18

Reporting Period: 1st Quarter of FY18 The Fiscal Management compliance and Internal Controls over the following f inancial activit ies were examined, to include Accounts Payables, Accounts Receivables (Prisoners Public Works Project, and OCI Partnership Contractors and Factory Sales), Purchasing, Receiving, Purchase Cards, Express Checks, Debit Cards, Canteen (OBS and Inventory), Trust Fund, Warehouse Inventory, O klahoma Correctional Industr ies Factory Inventory (Raw Materials, Work in Process and Finished Goods) and Fixed Assets Management System. In this reporting period, t he f inancial internal audit unit closed and submitted 8 compliance audit reports to Director Al lBaugh for his review and approval. The approved reports were submitted to the State Auditor and to the Board of Corrections. Audited Faci l it ies/Units – Date of Audit

1. Agri Services, Administration * 07/05/2017 2. OCI Administration 07/31/2017 3. Bill Johnson Correctional Center * 08/16/2017 4. James Crabtree Correctional Center 08/16/2017 5. North Fort Correctional Center * 09/11/2017 6. Northeast Oklahoma Correctional Center * 09/20/2017 7. Dick Conner Correctional Center * 09/25/2017 8. Howard McLeod Correctional Center * 09/28/2017

Of the eight facil it ies audited in the 1st quarter of FY18, six had no reportable noncompliance or internal control f indings ( identif ied above (*) . Summary of Noncompliance Findings in accordance with Fiscal Management Policy PURCHASE CARDS

OCI Administration

James Crabtree Correctional Center

Summary of Findings

P-Card transactions and supporting documentation were no t received by the agency purchase card accountant by the f inal working day of the following month.

1

Summary of Action Taken

P-Card holders have been identif ied for Agri Services and OCI manufacturing creating a segregation of expenses for each unit.

The business manager has set a due date as to when the documentation is received and reviewed for accuracy and FedEx’d to HQ.

ACCOUNTS RECEIVABLES

OCI Administration Summary of Findings:

Several outstanding invoices from two vendors had not been paid in full according to the terms of the contr act.

Summary of Action Taken :

A “memo of understanding and agreement” has been agreed upon for the vendors to make monthly payments until the balances have been paid in full.

Canteen

James Crabtree Correctional Center Summary of Findings:

Items sampled on the day of the audit were not in agreement with the closing inventory balance.

Summary of Action Taken:

A system has been put in place to insure accuracy and proper justif ications.

2

Item #17

Summary

Oklahoma Department of Corrections FY-2019 Appropriation Request

Priority

Item

See Page

Personnel

Costs

Operating

Costs

Budget Request

Total

A Salary Increases

2 $10,153,457 $10,153,457

B Immediate Facility Needs 3-9 107,262,871 107,262,871

C Programs 10 2,820,216 201,400 3,021,616

D Information Technology 11 6,670,432 6,670,432

E Training 12 227,360 1,272,640 1,500,000

F Probation and Parole 13 1,821,158 205,972 2,027,130

G Inmate Health Care 14-15 7,264,639 81,232,144 88,496,783

H Fleet Vehicles 16 5,000,000 5,000,000

I Community Sentencing 17 191,844 804,080 995,924

J New Medium Security Prisons 18 813,294,552 813,294,552

K Increased Food/Clothing Costs 19 3,200,000 3,200,000

L Classification/Records/Medical Security Units

20 1,830,491 50,000 1,880,491

M Audit and Compliance 21 67,300 67,300

Subtotal $24,309,165

$1,019,261,391

Total Requested Appropriation Increase $1,043,570,556

FY-2018 Appropriation $485,011,555

TOTAL REQUESTED APPROPRIATION FOR FY-2019

$ 1,528,582,111

1

FY-2019 Budget Request Priority A A. Item Description Salary Increases for All Staff B. Cost

Salary (5%) $7,907,677

Benefits 2,245,780

$10,153,457

Notes: Excludes temporary employees Based on salary data obtained November 20, 2017

Total – Salary Increases $10,153,457

C. Justification An agency salary increase is desperately needed to recruit and retain staff.

2

FY-2019 Budget Request Priority B A. Item Description Facility Maintenance/Repair/Critical Needs B. Cost Bill Johnson Correctional Center

Camera Replacement $500,000

HVAC Replacement for Units 1, 3 and Administration Building 60,000

Intercom System Replacement 80,000

Electrical System Upgrades for Units 1,2,3 and Medical Building 120,000

Fire Alarm System Upgrade 180,000

Washer and Dryer Replacement 65,000

4 Fireproof 4 Drawer File Cabinets 10,000

300 Stackable Chairs 14,100

50 Stand Up Lockers 22,400

275 Pan Bed Bunks 85,536

Tractor with Mower and Front Loader 42,000

Paint and Tile Replacement 85,000

Lock Cylinders 39,000

$1,303,036

Dick Conner Correctional Center

Two Replacement Water Softeners $56,576

Two Replacement Boiler Recycle Pumps 28,736

Water Softener Replacement 9,713

Hot Water Tank Maintenance 160,000

Replace Two Exhaust Fans in Boiler Room 65,000

Electronics Upgrade for Stun Fence 250,000

Repair Boiler Room Wall Leaks 15,500

Main Generator Repair/Replacement 45,000

Security and Non-Security Door Replacement 1,200,000

Replace Plumbing Chase Panels, Painting and Tile 2,750,000

Replace Light Fixtures with High-Security Tamperproof Fixtures 1,300,000

Replace Numerous Sinks, Fixtures and Toilets 350,000

Mechanical Room Repair/Replacement of Valves, Piping, Ventilation 3,350,000

Replace Roofs – Gym, Medium Security Kitchen/Laundry Room, Medium Security Chow Hall, MSU Dining/Visitation, Front Administration, and Education Building

903,786

Perimeter Road and Parking Lot Resurfacing 183,261

Replace 150 Windows with Glass or Lexan 112,000

Upgrade Phone System 550,000

Phone Upgrade to “Service Call” Program 5,000

$11,334,572

3

Eddie Warrior Correctional Center

Plumbing Repairs $760,000

Emergency Generator Installation/Replacements 75,000

Repair Wall Damage in Programs Building 110,000

Auditorium Roof/Wall Replacement 650,000

Water Softeners to Meet Boiler Manufacturer’s Recommendations 70,000

Gym/Visiting Room Air and Heat Replacement 120,000

Perma Jack Foundation Repair for West Foundation 75,000

Exhaust Fan Repair/Replacement 6,000

Parking Lot Resurfacing 240,000

Water Tower Repair/Painting 165,000

Roof Replacement – Programs Building, Armory, Maintenance Shop, and Gym

506,232

Emergency Generator Installations for Supply Dorms and Warehouse 3,000,000

$5,777,232

Howard McLeod Correctional Center

Emergency Generator Installations $600,000

Jackie Brannon Correctional Center

Emergency Generator Installations for Laundry, Security Control, Lift Station, Medical, A Unit, C Unit, and Food Warehouse

$350,375

Install 5 80 ft. High Mast Lighting Arrays 400,000

Perimeter Fencing for Security and Contraband Interdiction 1,350,000

Construction of SHU 4,300,000

Freezer Food Warehouse Ceiling Replacement 13,364

Wastewater Treatment Plant Improvements to Comply with DEQ Standards

3,800,000

Perimeter Road and Control Parking Area Repair 529,452

Electrical Upgrades for C Unit Housing, Garage and Maintenance 3,726,526

Purchase 50 Rolls of Razor Wire 11,000

C Unit Housing Front Entry Door Repair 5,323

Purchase Counter Top Griddle and Tilting Kettle for Kitchen 28,596

Shower and Plumbing Fixture Repair/Ceiling Tile Replacement 1,200,000

Replace Fences 500,000

C Unit Sewer Line Collapse Repair/Replacement 1,000,000

$17,214,636

James Crabtree Correctional Center

New Pill Line Addition to Medical $ 5,300

Additional Radios 10,000

Security Doors and Frames Replacement 306,000

Minimum Unit Perimeter Road Repair 200,000

Replacement Sinks, Fixtures, Toilets and Exhaust Fans in Showers/Bathrooms

210,000

Shower Replacement and Repair 85,000

Replace 100 Gallon Steam Pot, 1 Convention Oven, 1 Coffee Pot, & 1 Tilt Skillet

63,000

Replace Key Watcher System 23,000

Roofing Replacement/Repair for Gymnasium, Education, Old Administration, Units 4 and 5

878,000

Upgrade Phone System to VOIP 550,000

4

Perimeter Fencing Repairs and Updates 500,000

Purchase Air Conditioning 2,600,000

Replace Two Emergency Generators and add Generators to Kitchen, Medical, & Housing Units

465,000

Upgrade to “Service Call” Program 5,000

Replace SHU and MSU Access Control Weatherby Panel 280,000

$6,180,300

Jess Dunn Correctional Center

Chemically Treat 3 Chillers for Protection and Preventive Maintenance 12,000

Replacement of Boiler and Water Softener for D& E Units 72,000

Shower Area Fixture/Faucets/Sinks/Toilets Replacement 340,000

HVAC Repair for East Wing 4,500

Replace All Facility Windows 550,000

Upgrade Fire Alarm System to FireLite System 260,000

Replace Wetherby Control Panel 139,350

Condemned Garage Cleanup 65,000

Water Tower Paint 99,000

$1,541,850

Jim E. Hamilton Correctional Center

Kitchen/Laundry Hot Water Replacement 70,938

Entrance and Perimeter Roadway and Parking Lot Repair 550,000

Purchase Water Softeners 95,000

Replace 4 HVAC Units 14,600

Cell window Repair and Screen Replacement 28,000

Concrete to Cover Exposed Sewer Line 52,000

Shower Facility Maintenance and Repair 85,000

Secure SHU Cells Sheet Rock Ceiling 19,000

Replace Back Dock of Food Service 2,500

Gym Roof Replacement 400,000

Emergency Generator Upgrade 1,048,000

Road Repair/Improvements 750,000

New Phone System 440,000

Replace Roofs – Warden’s and Deputy Warden’s Houses, Replace Sewer Line

55,000

Upgrade Fire Alarm System to FireLite 225,000

“Service Call” Preventive Maintenance 5,000

$3,840,038

John Lilley Correctional Center

HVAC Replacements and Repairs 240,000

Perimeter Road Upgrade 260,000

Increase Current Influent Flow of Lagoon System to Meet DEQ Demands 250,000

Replace Front Gate Entrance Building 22,500

Door and Frame Replacement/Repair 120,000

Fence Pole Replacements 5,000

Shower/Fixture Replacement/Repair 50,000

42 Bed Restricted Housing Unit 2,426,345

Replace Roofs – Units 1,2,3,4 and Gym 1,815,000

$,5,188,845

5

Joseph Harp Correctional Center

Water Tower Refurbish/Repaint 132,000

13 Mechanical Room Door Replacements 21,462

Update Remaining Core Building RA/RB from the Old Simplex to FireLite 230,000

Electrical Service Replacement 330,000

Parking Lot Resurfacing 300,000

Replace Roofs on Units D, E, MHU, J, and MHU Administration 748,000

Domestic Hot Water Line and Valve Replacement 2,400,000

Perimeter and Facility Roads 840,000

Replacement of Housing Unit Control Panels and Doors 4,300,000

$9,301,462

Lexington Assessment & Reception Center

Perimeter Fence/Repair/Stabilization $55,000

Cold/Hot Water Lines Replacement 350,000

Perimeter Roads Replacement 1,800,000

4 High Mast Lighting Repair/Replacement 320,000

Water Tower Refurbish/Repaint 99,000

Security Camera Installation/Upgrade 2,500,000

Emergency Generator Replacements 225,000

$5,349,000

Mabel Bassett Correctional Center

HVAC Unit Replacements 160,000

Control Room Door Repair 320,000

Perimeter Light Installation/Upgrades 1,200,000

Repair/Replace Security Door/Logs Access Control Systems 1,227,050

Exterior Block Walls Sealing and Painting 36,000

Replace Warehouse Freezer 4,800

Roof Replacement – C-1, C-2, C-3, Kitchen, and Administration Bldg. 1,172,500

Upgrade Dukane System 180,000

$4,300,350

Mack Alford Correctional Center

Roof Replacement –Training, Programs, and Tool Control $54,250

Upgrade Bathrooms and Showers 420,000

Resurface South Parking Lot 260,000

Central Control Generator Repair 18,000

New Water Treatment Plant Contract Fees to CAP 500,000

Roof Replacements – Housing Units A,B, Kitchen, MSU, Minimum, Warehouse, and Vo-tech

3,000,000

Purchase Housing Unit Generators 640,000

Housing Unit Lock and Panel Replacement 3,000,000

Repair Fire Alarm System 43,000

Upgrade to “Service Call” Program 5,000

$7,940,250

6

Northeast Oklahoma Correctional Center

Repairs/Replacement of Facility Doors, Frames, and Hinges 1,200,000

Purchase Water Softeners 16,000

2 HVAC Units 21,925

Emergency Generator and Backup for Kitchen 55,000

Repair Concrete Tunnel Under Unit 3 and 4 16,500

Soffit Maintenance 28,000

Delta Quad Transformer Upgrade 28,000

Canteen Floor Repair 8,500

Roof Repairs – Unit 3, Staff Housing and Administration Cottages 580,000

Update Fencing 65,000

$2,018,925

Oklahoma State Penitentiary

Purchase New Equipment to Accommodate Single Mode Fiber for Cameras

$400,000

Install New Second Barrier Fence Around H Unit Parking Construction 194,000

Install 80 ft. High Mast Lighting Array 480,000

Lighting Upgrade Around Perimeter 3,600

Replace Wooden Electric Poles 200,000

Remove and Repair Damaged Electrical Panels and Raceways 75,000

Replace Damaged Water and Sewer Line on City Easement 570,000

Demolition of Talawanda Heights Bldg. & East Cell House Hallway 65,000

Replace Chiller Components with Individual Roof Mounted Package Units 2,800,000

Repair of Tilt-Wall Constructed Units to Prevent Moisture Leaks and Seepage

35,000

Construction of New Parking Lot 360,000

Replace Food Service Area Concrete Floor and Sub-structure 45,000

Replace Sewer, Water and Gas Lines 1,200,000

Electrical Transformer Service Upgrades 1,500,000

Food Service Area Sidewalk, Stairwell, Elevated Walk-way Renovation 660,000

Replace Hot Water Tanks and Storage Tanks on Units D,E and H 250,000

Replace Main Hot and Cold Water Service Lines 2,200,000

Resurfacing of Perimeter Road 1,800,000

Replace Hot Water Tanks and Storage Tanks in Food Service Area 140,000

Upgrade Network Infrastructure 150,000

Repair Intercom System on H Unit 510,000

Repair Broken Glass with ½ in Lexan 185,000

Replace Chapel A/C 35,000

20 Ton A/C with Heat for IHCC 52,000

Install Two Mixing Valves for H Unit 12,750

Install Two Hot Water Holding Tanks on D and E Units 14,500

Install Metal Roofing for Towers 1,4,5 and 6 51,500

Install Metal Roofing on 3 Existing Admin. Housing 86,000

$14,074,350

7

William S. Key Correctional Center

Purchase Water Softener $9,500

Kitchen Walk-in Cooler Repair 35,000

Kitchen HVAC Repair 14,500

Upgrade Fire Alarm to FireLite System 207,900

Roofing Repair 2,218,000

Transformer and Electrical Service Upgrade 2,600,000

Boiler/Chiller Replacement 2,400,000

Install New Telephone System 550,000

Implement “Service Call” Preventive Maintenance 5,000

$8,039,900

Oklahoma State Reformatory

Mowers/Weed Eaters $52,800

Renovate 2 Bathrooms 25,000

Replace Water Tower 1,100,000

Boiler for Laundry Hot Water 25,000

Reroof Units B & C 429,000

Replace Gas Lines Throughout Facility 187,660

$1,819,460

Clara Waters CCC

Maintenance and Repair $60,000

Repair 83’ x 58’ Driveway Entrance 16,527

$76,527

Enid CCC

Replace Doors, Door Frames and Locks $6,000

Heater and HVAC Maintenance 4,000

Replace Sinks, Toilets, Ice Machines, Milk Dispensers 15,300

Roofs for 6 Buildings 75,000

Rebuild Stairs 1,200

Sidewalk Repair 5,000

Electric Panel Replacement (26) 15,000

HVAC Replacement (9) 7,000

Replace Windows 1,000

Install Door Pulls and Panic Buttons 2,250

$131,750

Kate Barnard CC

Ice Machine 5,000

Generator and Intercom Replacement 131,000

Roofing – Kitchen/Housing 247,500

Electrical Upgrade 220,000

$603,500

8

Lawton CCC

Commercial Mowers and Weed Eaters $4,600

Heat and Air Unit Replacement 1,800

Replace 4 Exterior Doors 5,200

Inmate Bathroom Remodel 25,000

$36,600

Oklahoma City CCC

Maintenance and Repair $60,000

Pest Control Equipment 5,000

$65,000

Union City CCC

High Mast Lift Rental $17,192

Carpet 25,000

Roof Replacement 483,096

$525,288

Grand Total $107,262,871

Total – Facility Maintenance/Repair/Critical Needs $107,262,871

C. Justification Aging and deteriorating infrastructure and systems at all facilities continue to

intensify and adversely impact security and operations.

9

FY-2019 Budget Request Priority C A. Item Description Program Positions and Operating Expenses B. Cost Staffing

Program Position FTE Cost

Education Substance Abuse Treatment

Teacher SAT Program Coordinator

4 3

355,432 182,423

Substance Abuse Treatment/Other Program Services

Program Manager 3 208,219

Cognitive Behavior Programs Case Manager 7 331,512

Re-Entry Case Manager 30 1,420,765

Re-Entry Transition Coordinator 5 321,865

$2,820,216

Operating Cost

Substance Abuse Treatment 20% additional UA tests, additional curriculum and facilitator manuals, staff computers

80,000

Cognitive Behavior Programs New curriculum and facilitator manuals, staff computers

43,400

Re-Entry New curriculum and facilitator manuals, staff computers

78,000

$201,400

Total – Programs $3,021,616

C. Justification The additional staffing and resources will teach inmates the skills they will need when released from incarceration.

10

FY-2019 Budget Request Priority D A. Item Description Information Technology Operational Needs B. Cost

Description Cost

OMS Replacement (1 year costs include application software, implementation services, operational support and infrastructure costs)

$4,841,500

Computer Refresh (825 desktop computers with 2 monitors, 50 laptops/tables with docking stations and monitors replacing 8-10 year old computers)

997,332

45 Multi-Function Copiers 75,000

Adobe Pro Software for Lexington Assessment & Reception Center 200

6 New computers and 1 desktop printer for Mabel Bassett Assessment & Reception Center

6,400

Safety and Security Technology Cameras - (Needed to replace funding that was lost through PREA grants from previous years.)

750,000

$6,670,432

Total – Information Technology $6,670,432

C. Justification Additional funding is needed to improve the agency’s operational performance. This includes replacement of offender management system, upgrading of computers across the state and continuing efforts to improve core IT systems and equipment across the agency. The LRCPC has approved for legislative consideration a bond proposal for funding the Offender Management System.

11

FY-2019 Budget Request Priority E A. Item Description

Training Positions and Operating Expenses B. Cost Staffing

Position FTE Cost

Training Manager 1 $95,081

Secretary 1 39,132

Corporal 2 93,147

$227,360

Operating Expenses

Program Cost

Expansion of Correctional Leadership Development Program

$652,640

Wilson Training Academy 600,000

Tuition Assistance Program 20,000

$1,272,640

Total – Training $1,500,000

C. Justification Increased funding is necessary to equip staff with the proper knowledge and skills to carry out the responsibilities of their assignments in a proficient manner to ensure the safe and effective operation of the agency. This is to provide funding for increased training for leadership development, expansion of training facilities, curriculums, and support staff employee development.

12

FY-2019 Budget Request Priority F A. Item Description Probation and Parole Positions and Operating Expenses B. Cost Staffing

FTE Cost

Probation and Parole Officers 24 $1,216,061

Psychological Clinician IV 6 375,844

Probation and Parole Supervisor 1 71,352

Administrative Technician III 2 78,086

Psychological Clinician IV 1 79,815

$1,821,158

Operating Expenses

Cost

Weapons $5,726

Weapon Locker Boxes 246

Cell Phones for Probation Officers 200,000

$205,972

Total – Probation and Parole $2,027,130

C. Justification The additional staffing and resources will expand the level of supervision to released inmates, decreasing the likelihood of recidivism.

13

FY-2019 Budget Request Priority G A. Item Description Inmate Health Care – Operating, Staffing and Treatment B. Cost

Operating Costs for FY-2019

An increase of 3.8% is requested from the current FY-2018 Health Services budget. This calculation is based upon the actual increase in expenditures from FY-2015 to FY-2017. The Centers for Medicare and Medicaid Services project healthcare spending to grow at an average rate of 5.8% per year from 2015-2025. This requested increase will allow Health Services to operate in an “as is” state for FY-2019 barring any unforeseen or uncontrollable factors. (National Health Expenditure Projections 2015-2025, CMMS) FY-2018 Budget $40,999,469 x 3.8% = $1,557,980

Hepatitis C Treatment

Current number of inmates suspected as having Hepatitis C: 2,724

Genotype testing is $300 per inmate $28,861 (average cost per course of treatment) Total testing cost $817,200 Total treatment cost $78,617,364 Combined cost of treatment $ 79,434,564

Convalescent Beds/Infirmary Conversion

Currently there are 49 infirmary beds available within the agency. Due to the aging population and the acuity of their medical needs, there will continue to be a need for skilled nursing care beds. To better manage these needs, 30 additional infirmary beds are needed within the system to serve as step-down beds from infirmary care and hospitals. Additional medical staffing and equipment cost breakdown:

Description FTE Quantity Cost

Registered Nurse III 3 $245,854

Licensed Practical Nurse II 4 232,744

Patient Care Assistant 3 124,192

Electrical Hospital Beds with Rails 30 33,200

Wheelchair Scale 1 2,000

Vital Signs Machine 2 2,400

Miscellaneous Medical Equipment 1 2,000

$642,390

14

Competitive Pay for Medical/Mental Health/Dental Positions In addition to the challenges associated with finding qualified health care staffing in the general public, ODOC faces the challenges associated with prisons being located in rural areas and the public perception associated with working in a prison setting. When faced with critical shortages of staff, the ODOC has been forced to contract with temporary staffing agencies to bring in part-time health care providers to ensure that the constitutional level of health care is provided to the inmate population. Competitive Pay Cost $6,661,849 Dental Surgery Clinic Equipment Dental surgical hand pieces utilized in the dental surgical clinic are obsolete and will not be supported by the manufacturer after December 2017. This equipment is vital to the dental surgical process. Equipment Cost $100,000 Medical Services Upgrading medical polycom equipment to include peripheral instruments. These upgrades will help curb the use of follow up specialty appointments at OUMC. Telemedicine Cost $100,000

Total – Medical Services $88,496,783

C. Justification Additional funding is necessary to maintain standards of healthcare while contending with rising medical costs, care of the aging population, and increasing medical and mental health treatment needs.

15

FY-2019 Budget Request Priority H

A. Item Description Replacement of Aging Fleet Vehicles B. Costs Sedans - 91 2,002,000

Transport Vehicles - 67 2,010,000

Fleet Management and Preventative Maintenance 988,000 $5,000,000

Total – Fleet Vehicles $5,000,000

C. Justification The agency has deferred replacing vehicles due to funding deficits. Increased funding is needed to replace vehicles that are averaging 200,000 miles and are not cost-effective to maintain. Increase based on continuing need to expend facilities funds for fleet preventative maintenance needs, along with developing a replacement schedule for vehicles associated with core functions such as inmate transports and emergency response.

Fleet Needs

16

FY-2019 Budget Request Priority I

A. Item Description Community Sentencing Expansion B. Cost Staffing

Position FTE Cost

Local Administrator 1 $74,714

Administrative Assistant I 3 117,130

Total Payroll $191,844

Expansion of Councils/County Operating Costs

Cost

Expansion of Community Sentencing for 10 county/councils $400,000

Statutory change to include offenders with no priors 400,000

Additional Fuel and Vehicle Maintenance Expenses 2,160

Laptop and Cell Phone 1,920

Total Operating $804,080

Total – Community Sentencing $995,924

C. Justification The additional staffing and resources will allow expansion of the Community Sentencing program, providing a more successful and cost-effective alternative to incarceration.

17

FY-2019 Budget Request Priority J A. Item Description Two New Medium Security Facilities B. Cost

Cost

Estimated Costs to Build Two - 2,000 Bed Medium Security Facilities

$749,700,000

Yearly Operating Costs 63,594,552

$813,294,552

Notes: This number was inflated 5% per year for two years assuming it

would take three years to build a prison from the point an architect is secured and also assumes no land cost.

Estimated yearly operating costs were based on actuals for James Crabtree Correctional Center which had the lowest per diem rate of the medium security facilities in FY-2017. One male facility and one female facility.

Total – New Medium Security Facilities $813,294,552

C. Justification

Increased funding is needed to manage projected growth through construction of additional prisons providing a true institutional environment.

18

FY-2019 Budget Request Priority K A. Item Description Increased Food and Clothing Costs B. Cost

Cost

Inmate Food Master Menu Changes $2,200,000

Inmate Clothing 1,000,000

$3,200,000

Total – Increased Food/Clothing $3,200,000

C. Justification Additional funding is needed for increased clothing costs and to support master menu changes to improve the quality, satisfaction and nutritional balance of meals served to the inmate population.

19

FY-2019 Budget Request Priority L A. Item Description Classification, Consolidated Records Unit and Medical Security Unit B. Cost Staffing

Medical Security Unit - 18 FTE Correctional Officers $705,157

Sentence Administration - 3 FTE - APO II 143,586

Consolidated Records - 10 FTE - Correctional Records Officers 476,430

Consolidated Records - 3 FTE - APO II 143,586

Mabel Bassett Assessment & Reception Center - 2 Case Managers 107,688

Evaluation and Analysis – 3 FTE 254,044

$ 1,830,491

Total – Classification/Records/Medical Security Units $1,880,491

C. Justification The additional staffing and resources will streamline assessment and reception processes and remove burdens, and reduced increased workloads’ that are created due to a lack of needed resources.

Operating Consolidated Records $ 10,000

Medical Security Unit

$ 30,000


$ 4,000


$ 6,000

$50,000

20

FY-2019 Budget Request Priority M A. Item Description Audit and Compliance Operating Cost Needs B. Cost

Description Cost

Professional Services – ACA Accreditation Costs $7,283

Travel Expenses – Travel costs and lodging for ACA Accreditation costs

37,315

Miscellaneous Administrative Expenses – Increased postage 487

Supplies and Material Expenses – Fuel costs 8,200

General Operating Expenses – Office supplies and software 9,315

Shop Expenses – Maintenance and repairs 2,000

Equipment and Library Resources – Information Technology supplies and publications

2,700

$67,300

Total – Audit and Compliance $67,300

C. Justification Funding is needed to maintain the operational performance providing audit and compliance standards for the agency.

21

Item #18

Proposed language for 2018 legislation

Below is the list of legislative items that were approved by the Board of Corrections for the

Oklahoma Department of Corrections’ 2018 Legislative Agenda. For your review, the proposed

language for these bills is also attached.

1. Open Meetings Act-Title 25 O.S., Section 307-amend statute so the Director of ODOC can

talk about security at facilities and private prison contract negotiations with the Board of

Corrections in executive session. [SEE ATTACHMENT A]

2. Title 57-providing for the confidentiality of certain inmate records. Also, allow OCI to

keep confidential records that are sensitive to business operations of OCI or an entity to

whom OCI contracts. These issues have been split into two separate bills. [SEE

ATTACHMENT B]

3. Delayed Sentencing Act-Title 22 O.S., Section 996.1- add that if an inmate was

adjudicated of the listed crimes then they are disqualified from participating in the

delayed sentencing program. [SEE ATTACHMENT C]

4. Allow for firearms training and licensing for certain correctional employees to be done

internally at ODOC. [SEE ATTACHMENT D]

5. Emergency Time Credits-Title 57 O.S., Section 574-restore language that was removed in

1999 that allows that Director to award emergency time credits to eligible inmates once

DOC exceeds 100% capacity.

6. Community Sentencing-Title 22 O.S., Section 988.18-Clean up language that would fix

funding issues with the community sentencing statute. [SEE ATTACHMENT E]

7. Title 57 O.S., Section 509.2-remove language that requires the ODOC to patrol the town

of Taft, OK.

8. Training-Title 70 O.S., Section 3311- Allow DOC Probation and Parole officers to be exempt from the two weeks of CLEET training that covers areas that do not apply to their job. Instead during that time they will attend training at ODOC on specific duties related to a Probation and Parole officer’s duties.

9. Allow OCI Agri-Services to sell goods across state lines to other state agencies or the

federal government. THIS REQUEST IS NOT NECESSARY AND WILL BE DROPPED FROM

OUR LIST.

10. Electronic Monitoring-Title 57 O.S., Section 510.9-Modify the criteria for placement on

the GPS program through ODOC. [SEE ATTACHMENT F]

1

ATTACHMENT A

BILL LANGUAGE-Proposed amendment for 2018 Legislative Session. Amending the Open Meetings Act to

allow the Director of DOC to discuss certain matters in executive session.

SECTION 1. AMENDATORY 25 O.S. xxxx, Section 307, is amended to read as follows:

Section 510.9 A. No public body shall hold executive sessions unless otherwise specifically

provided in this section.

B. Executive sessions of public bodies will be permitted only for the purpose of:

1. Discussing the employment, hiring, appointment, promotion, demotion, disciplining or

resignation of any individual salaried public officer or employee;

2. Discussing negotiations concerning employees and representatives of employee groups;

3. Discussing the purchase or appraisal of real property;

4. Confidential communications between a public body and its attorney concerning a

pending investigation, claim, or action if the public body, with the advice of its attorney, determines

that disclosure will seriously impair the ability of the public body to process the claim or conduct a

pending investigation, litigation, or proceeding in the public interest;

5. Permitting district boards of education to hear evidence and discuss the expulsion or

suspension of a student when requested by the student involved or the student's parent, attorney

or legal guardian;

6. Discussing matters involving a specific handicapped child;

7. Discussing any matter where disclosure of information would violate confidentiality

requirements of state or federal law;

8. Engaging in deliberations or rendering a final or intermediate decision in an individual

proceeding pursuant to Article II of the Administrative Procedures Act; or

9. Discussing matters involving safety and security at state penal institutions or correctional

facilities used to house state inmates;

2

10. Discussing contract negotiations involving contracts for which the public body has the

duty to approve; or

11. Discussing the following:

a. the investigation of a plan or scheme to commit an act of terrorism,

b. assessments of the vulnerability of government facilities or public improvements to an act

of terrorism,

c. plans for deterrence or prevention of or protection from an act of terrorism,

d. plans for response or remediation after an act of terrorism,

e. information technology of the public body but only if the discussion specifically identifies:

(1) design or functional schematics that demonstrate the relationship or connections

between devices or systems,

(2) system configuration information,

(3) security monitoring and response equipment placement and configuration,

(4) specific location or placement of systems, components or devices,

(5) system identification numbers, names, or connecting circuits,

(6) business continuity and disaster planning, or response plans, or

(7) investigation information directly related to security penetrations or denial of services, or

f. the investigation of an act of terrorism that has already been committed.

For the purposes of this subsection, the term "terrorism" means any act encompassed by the

definitions set forth in Section 1268.1 of Title 21 of the Oklahoma Statutes.

C. Notwithstanding the provisions of subsection B of this section, the following public bodies

may hold executive sessions:

1. The State Banking Board, as provided for under Section 306.1 of Title 6 of the Oklahoma

Statutes;

3

2. The Oklahoma Industrial Finance Authority, as provided for in Section 854 of Title 74 of

the Oklahoma Statutes;

3. The Oklahoma Development Finance Authority, as provided for in Section 5062.6 of Title

74 of the Oklahoma Statutes;

4. The Oklahoma Center for the Advancement of Science and Technology, as provided for in

Section 5060.7 of Title 74 of the Oklahoma Statutes;

5. The Oklahoma Savings and Loan Board, as provided for under subsection A of Section

381.74 of Title 18 of the Oklahoma Statutes;

6. The Oklahoma Health Research Committee for purposes of conferring on matters

pertaining to research and development of products, if public disclosure of the matter discussed

would interfere with the development of patents, copyrights, products, or services;

7. A review committee, as provided for in Section 855 of Title 62 of the Oklahoma Statutes;

8. The Child Death Review Board for purposes of receiving and conferring on matters

pertaining to materials declared confidential by law;

9. The Domestic Violence Fatality Review Board as provided in Section 1601 of Title 22 of the

Oklahoma Statutes;

10. All nonprofit foundations, boards, bureaus, commissions, agencies, trusteeships,

authorities, councils, committees, public trusts, task forces or study groups supported in whole or

part by public funds or entrusted with the expenditure of public funds for purposes of conferring on

matters pertaining to economic development, including the transfer of property, financing, or the

creation of a proposal to entice a business to remain or to locate within their jurisdiction if public

disclosure of the matter discussed would interfere with the development of products or services or

if public disclosure would violate the confidentiality of the business;

11. The Oklahoma Indigent Defense System Board for purposes of discussing negotiating

strategies in connection with making possible counteroffers to offers to contract to provide legal

representation to indigent criminal defendants and indigent juveniles in cases for which the System

must provide representation pursuant to the provisions of the Indigent Defense System Act; and

12. The Quality Investment Committee for purposes of discussing applications and

confidential materials pursuant to the terms of the Oklahoma Quality Investment Act.

4

D. Except as otherwise specified in this subsection, an executive session for the purpose of

discussing the purchase or appraisal of real property shall be limited to members of the public body,

the attorney for the public body and the immediate staff of the public body. No landowner, real

estate salesperson, broker, developer or any other person who may profit directly or indirectly by a

proposed transaction concerning real property which is under consideration may be present or

participate in the executive session, unless they are operating under an existing agreement to

represent the public body.

E. No public body may go into an executive session unless the following procedures are

strictly complied with:

1. The proposed executive session is noted on the agenda as provided in Section 311 of this

title;

2. The executive session is authorized by a majority vote of a quorum of the members

present and the vote is a recorded vote; and

3. Except for matters considered in executive sessions of the State Banking Board and the

Oklahoma Savings and Loan Board, and which are required by state or federal law to be

confidential, any vote or action on any item of business considered in an executive session shall be

taken in public meeting with the vote of each member publicly cast and recorded.

F. A willful violation of the provisions of this section shall:

1. Subject each member of the public body to criminal sanctions as provided in Section 314

of this title; and

2. Cause the minutes and all other records of the executive session, including tape recordings,

to be immediately made public.

SECTION 2. It being immediately necessary for the preservation of the public peace, health and safety,

an emergency is hereby declared to exist, by reason whereof this act shall take effect and be in full force from

and after its passage and approval.

5

ATTACHMENT B

BILL LANGUAGE-Proposed amendment for 2018 Legislative Session. Amend statute related to the

Open Records Acts to allow OCI to keep certain records confidential.

SECTION 1. AMENDATORY 57 O.S. XXXX, Section 549.1, is amended to read as

follows:

Section 549.1. A. The Department of Corrections is authorized to purchase in the manner

prescribed by law, facilities, equipment, raw materials and supplies, and to engage the supervisory

personnel necessary to establish and maintain for this state at the penal institutions, now or

hereafter under the control of the State Board of Corrections, industries and agricultural programs

for the utilization of services of prisoners in the manufacture, or production, processing, or

assembly of the articles or products as may be needed for the construction, operation, maintenance

or use of any office, department, institution or agency supported in whole or in part by this state

and the political subdivisions thereof. Upon the request of the Oklahoma Historical Society or the

Oklahoma Tourism and Recreation Department, the Department of Corrections shall provide labor

for and shall produce or manufacture articles, products or materials needed for the repair,

construction and maintenance of historical sites and state parks including, but not limited to, the

production of materials and products needed for the reconstruction of historic forts in the state.

B. All articles and services provided by the Department of Corrections in the state

correctional institutions, and not required for use therein, shall be purchased as required by all

offices, departments, institutions, agencies, counties, schools, colleges, universities, or political

subdivisions or any agency thereof of this state which are supported in whole or in part by this state,

if such article or service is the lowest and best bid, and no such article or product may be purchased

by any such office, department, institution, agency, county, school, college, university, or political

subdivisions or agency thereof from any other source unless excepted from the provisions as

hereinafter provided. Purchases made by the above-described state agencies may be made by

submitting the proper requisition through the Office of Management and Enterprise Services or by

direct order to the prison industries program of the Department of Corrections.

C. If a requisition is received by the Office of Management and Enterprise Services or a direct

order is received by the Prison Industries Program of the Department of Corrections from a state

agency for any product or service provided by the Department of Corrections and such product or

service is also available from a severely handicapped person or a qualified nonprofit agency for the

severely handicapped as provided in Section 3001 et seq. of Title 74 of the Oklahoma Statutes at a

comparable price, then the product or service shall be purchased from such severely handicapped

person or qualified nonprofit agency for the severely handicapped. If the product or service is not

6

available within the time period required by the purchasing state agency, then such product or

service shall be purchased from the Department of Corrections under the provisions of this section.

D. All offices, departments, institutions, agencies, counties, cities, districts or political

subdivisions, schools, colleges, or universities, or any agency thereof, or any agencies of the state,

which are supported in whole or in part by this state, may purchase the goods or services

manufactured, produced, processed, or assembled by the prison industries of the Department of

Corrections through their properly authorized purchasing authority, or they may place a direct order

without competitive bid, with the prison industries of the Department of Corrections.

E. Not-for-profit corporations or charitable agencies chartered in Oklahoma or other states

may purchase such goods and services. Units of the federal government and units of government in

other states may also purchase such goods and services. All entities which contract with the state,

its political units, its agencies, its public institutions, not-for-profit corporations or charitable

agencies chartered in Oklahoma may purchase goods or services from the Department of

Corrections which are used in the performance of such contracts. Any church located in the State of

Oklahoma may also purchase goods and services manufactured, produced, processed, or assembled

by the prison industries of the Department of Corrections. Any community action agency or council

of governments within this state may purchase housing components manufactured, produced,

processed, or assembled by the prison industries of the Department of Corrections. Nothing shall

prohibit the Department from bidding on portions of a state contract which are subcontracted by

the primary contractor.

F. Others are prohibited from purchasing such goods and services, with the exception that all

surplus agricultural products may be sold on the open market or bartered and exchanged for other

food, feed or seed products of comparable value. The Department of Corrections shall keep

complete and accurate records of any such barters or exchanges in such form and manner as the

Office of Management and Enterprise Services may prescribe. A copy of such records shall be filed

with the Office of Management and Enterprise Services no later than March 1 of each year for all

barters or exchanges occurring in the previous calendar year. When practicable, the Department of

Corrections may accept and process agricultural products from the public and may export the

resulting products to foreign markets.

G. Products manufactured, produced, processed, or assembled by the Department of

Corrections shall be of styles, patterns, designs and quantities specified by the Department of

Corrections except where the same have been or may be specified by the Office of Management

and Enterprise Services. Products shall be provided at a fair market price for comparable quality.

7

H. State agencies shall make maximum utilization of such products and no similar products

shall be purchased by state agencies from any other source than the Department of Corrections

except as provided in subsection C of this section, unless the Department of Corrections certifies to

the State Purchasing Director that it is not able to provide products, and no claim therefor shall be

paid without such certification.

I. Exceptions from the mandatory provisions hereof may be made in any case where, in the

opinion of the Office of Management and Enterprise Services, the article or product does not meet

the reasonable requirements of or for such offices, departments, institutions or agencies, or in any

case where the requisitions made cannot be reasonably complied with. No such offices,

departments, institutions or agencies, shall be allowed to evade the intent and meaning of this

section by slight variations from standards adopted by the Office of Management and Enterprise

Services, when the articles, services or products produced, or manufactured, processed, or

assembled by the Department of Corrections, in accordance with established standards, are

reasonably adapted to the actual needs of such offices, departments, institutions or agencies.

J. In the event of disagreement between the Department of Corrections and the State

Purchasing Director on fairness of price, ability to comply to specifications, reasonableness of

specifications and timeliness of delivery of products the matter will be resolved by the Central

Purchasing Director of the Office of Management and Enterprise Services.

K. The Office of Management and Enterprise Services shall cooperate with the Department

of Corrections in seeking to promote for use in state agencies and by all other eligible customers,

the products manufactured and services provided by the prison industries.

L. The Department of Corrections shall prepare catalogs containing the description of all

goods and services provided, with the pricing of each item. Copies of such catalog shall be sent by

the Department of Corrections to all offices, departments, institutions and agencies of this state,

and shall be available for distribution to all other eligible customers. In lieu of preparing and

distributing catalogs, the Department of Corrections may maintain a website that contains a

description of all goods and services provided, with the pricing of each item.

M. The Department of Corrections may keep confidential:

1. Business plans, feasibility studies, financing proposals, marketing plans, financial

statements or trade secrets submitted by a person or entity seeking a corrections industries

partnership with the Department of Corrections;

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2. Proprietary information of the business submitted to the Department for the purposes of

a corrections industries partnership, and related confidentiality agreements detailing the

information or records designated as confidential; and

3. The Department of Correction may not keep confidential information when and to the

extent the person or entity submitting the information consents to disclosure.

SECTION 2. This act shall become effective July 1, 2018.

BILL LANGUAGE-Proposed amendment for 2018 Legislative Session. Statute related to open records

and confidentiality of inmate records.

SECTION 1. AMENDATORY 57 O.S. XXXX, Section 530.1, is amended to read as

follows:

Section 530.1. A. The Department of Corrections, by the rules of that Department, shall have

the following duties which shall be performed as part of the assessment and reception process of

the Department of Corrections, upon reception of each inmate:

1. To administer, or cause to be administered, physical and psychological examination of all

inmates, including any requirement to collect biological samples for DNA testing pursuant to Section

991a of Title 22 of the Oklahoma Statutes and Section 150.27a of Title 74 of the Oklahoma Statutes,

or other provision of law;

2. To identify the vocational-technical skills of all inmates. The information shall be noted on

and made a part of the record for each inmate;

3. To assess the educational and training needs of all inmates and recommend for placement

any inmate with an educational need as established in Section 510.7of this title;

4. To determine from available records and interviews, the place of birth of new inmates.

The Department of Corrections shall furnish a list of foreign-born nationals and suspected foreign-

born nationals to the Immigration and Naturalization Service on a weekly basis;

5. To determine initial security and custody classifications;

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http://www.oscn.net/applications/oscn/DeliverDocument.asp?citeid=70803




6. To determine and recommend for placement in an alcohol or substance abuse treatment

facility or program, as provided for in this section, any inmate in need of alcohol or substance abuse

treatment;

7. To determine and recommend for placement in the Department of Corrections Mental

Health Unit any inmate who is in need of acute psychiatric care;

8. To plan for immediate assignments to institutions, community treatment centers, alcohol

or substance abuse treatment centers or programs, alternatives to incarceration authorized by law,

or other facilities, public or private, designated by the Department;

9. To recommend possible future assignments to institutions, community treatment centers,

alcohol or substance abuse treatment centers or programs, alternatives to incarceration authorized

by law, or other facilities designated by the Department;

10. To provide orientation and instruction with respect to rules and procedures for prisoners;

11. To obtain all relevant juvenile court records and relevant Department of Juvenile Justice

agency records, if any, pertaining to inmates and make the records a part of the permanent record

maintained by the Department of Corrections regarding the inmate. The information contained

in those records shall be used to determine security level and placement of inmates; and

12. To administer a risk and needs assessment on each inmate and develop an individualized

case plan based on the results of the assessment to guide an inmate's rehabilitation while in the

Department's custody in order to reduce the likelihood of recidivism.

B. An alcohol or substance abuse treatment center in which an inmate is placed shall provide

services and standards of treatment as provided by the Department of Mental Health and Substance

Abuse Services under its rules for alcoholism or substance abuse treatment. Upon placement of a

prisoner in a center for alcoholism or substance abuse treatment, the Department of Corrections

shall enter into a third party contract with such center for the custodial and professional services

rendered to any prisoner. Such contract may include requirements imposed by law on the

Department of Corrections or reimbursement for such services, if necessary. The Department of

Corrections is further authorized to enter into third party contracts for substance abuse treatment

programs which are certified by the Department of Mental Health and Substance Abuse Services to

provide professional services on an outpatient basis to prisoners in need of substance abuse

treatment and follow-up treatment while assigned to alternatives to incarceration.

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C. The Department of Juvenile Justice shall allow reasonable access to its database for the

purpose of obtaining the juvenile records required by subsection A of this section.

D. The Department may keep inmate records confidential where disclosure would constitute

a clearly unwarranted invasion of personal privacy.

E. The Department of Corrections shall adopt rules governing the implementation of this

section.

SECTION 2. This act shall become effective July 1, 2018.

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ATTACHMENT C BILL LANGUAGE-Proposed amended for 2018 Legislative Session. Statute related to the delayed

sentencing act and inmates who have been adjudicated for certain crimes.

SECTION 1. AMENDATORY 2257 O.S. 2017, Section 996.1, is amended to

read as follows:

Section 996.1. As used in the Delayed Sentencing Program for Young Adults:

"Offender" means any adult eighteen (18) through twenty-one (21) years of age as of the date of a

verdict of guilty or a plea of guilty or nolo contendere for a nonviolent felony offense or a juvenile

who has been certified to stand trial as an adult for a nonviolent felony offense, who has no charges

pending for a violent offense and who has not been convicted, or adjudicated as a juvenile

delinquent or youthful offender, of:

1. Assault, battery, or assault and battery with a dangerous or deadly weapon as defined by

Sections 645 and subsection C of 652 of Title 21 of the Oklahoma Statutes, or Section 2-219 of Title

43A of the Oklahoma Statutes;

2. Aggravated assault and battery on a police officer, sheriff, highway patrolman, or any

other officer of the law as defined by Sections 650, subsection C of 650.2, 650.5, subsection B of

650.6, or subsection C of 650.7 of Title 21 of the Oklahoma Statutes;

3. Poisoning with intent to kill as defined by Section 651 of Title 21 of the Oklahoma

Statutes;

4. Shooting with intent to kill as defined by Section 652 of Title 21 of the Oklahoma Statutes;

5. Assault with intent to kill as defined by Section 653 of Title 21 of the Oklahoma Statutes;

6. Using a vehicle to facilitate the intentional discharge of any kind of firearm in violation of

Section 652 of Title 21 of the Oklahoma Statutes;

7. Discharging any firearm or other deadly weapon at or into any dwelling as defined in

Section 1289.17A of Title 21 of the Oklahoma Statutes;

8. Assault with intent to commit a felony as defined by Section 681 of Title 21 of the

Oklahoma Statutes;

9. Assaults while masked or disguised as defined by Section 1303 of Title 21 of the Oklahoma

Statutes;

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10. Murder in the first degree as defined by Section 701.7 of Title 21 of the Oklahoma

Statutes;

11. Murder in the second degree as defined by Section 701.8 of Title 21 of the Oklahoma

Statutes;

12. Manslaughter in the first degree as defined by Sections 711, 712, 713 or 714 of Title 21 of


13. Manslaughter in the second degree as defined by Sections 716 or 717 of Title 21 of the

Oklahoma Statutes;

14. Kidnapping as defined by Section 741 of Title 21 of the Oklahoma Statutes;

15. Burglary in the first degree as defined by Section 1431 of Title 21 of the Oklahoma

Statutes;

16. Kidnapping for extortion as defined by Section 745 of Title 21 of the Oklahoma Statutes;

17. Maiming as defined by Section 751 of Title 21 of the Oklahoma Statutes;

18. Robbery as defined by Section 791 of Title 21 of the Oklahoma Statutes;

19. Robbery in the first degree as defined by Section 797 of Title 21 of the Oklahoma

Statutes;

20. Robbery in the second degree as defined by Section 797 of Title 21 of the Oklahoma

Statutes;

21. Armed robbery as defined by Section 801 of Title 21 of the Oklahoma Statutes;

22. Robbery by two (2) or more persons as defined by Section 800 of Title 21 of the

Oklahoma Statutes;

23. Robbery with dangerous weapon or imitation firearm as defined by Section 801 of Title


24. Any crime against a child provided for in Section 843.5 of Title 21 of the Oklahoma

Statutes;

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25. Wiring equipment, vehicle or structure with explosives as defined by Section 849 of Title


26. Forcible sodomy as defined by Section 888 of Title 21 of the Oklahoma Statutes;

27. Rape in the first degree as defined by Sections 1111 and 1114 of Title 21 of the Oklahoma

Statutes;

28. Rape by instrumentation as defined by Section 1111.1 of Title 21 of the Oklahoma

Statutes;

29. Lewd or indecent proposition or lewd or indecent act with a child as defined by Section

1123 of Title 21 of the Oklahoma Statutes;

30. Use of a firearm or offensive weapon to commit or attempt to commit a felony as

defined by Section 1287 of Title 21 of the Oklahoma Statutes;

31. Pointing firearms as defined by Section 1289.16 of Title 21 of the Oklahoma Statutes;

32. Rioting as defined by Sections 1311 or 1321.8 of Title 21 of the Oklahoma Statutes;

33. Inciting to riot as defined by Section 1320.2 of Title 21 of the Oklahoma Statutes;

34. Arson in the first degree as defined by Section 1401 of Title 21 of the Oklahoma Statutes;

35. Endangering human life during arson as defined by Section 1405 of Title 21 of the

Oklahoma Statutes;

36. Procure, produce, distribute, or possess juvenile pornography as defined by Section

1021.2 of Title 21 of the Oklahoma Statutes;

37. Parental consent to juvenile pornography as defined by Section 1021.3 of Title 21 of the

Oklahoma Statutes;

38. Distributing obscene material or child pornography as defined by Section 1040.13 of Title


39. Unlawful manufacturing, attempting to unlawfully manufacture or aggravated

manufacturing of any controlled dangerous substance as defined by subsection G of Section 2-401

and paragraph 3 of subsection G of Section 2-401 of Title 63 of the Oklahoma Statutes;

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40. Any violation of the Trafficking in Illegal Drugs Act as defined by Section 2-415 of Title 63

of the Oklahoma Statutes.

SECTION 2. AMENDATORY 2257 O.S. 2017, Section 996.3, is amended to

read as follows:

Section 996.3. A. Upon a verdict of guilty or a plea of guilty or nolo contendere of an

offender, the court shall delay sentencing for a period not less than one hundred eighty (180) days

nor more than one (1) year after the plea of guilty or finding of guilt is entered and order the

offender to the Delayed Sentencing Program for Young Adults under the custody of the Department

of Corrections. For purposes of the Delayed Sentencing Program for Young Adults, the term

"custody" shall include probation or confinement during the term of the Program. The court may

initially commit the offender for either probation or confinement pending the completion of the

Delayed Sentencing Program.

After the completion of the Program the court shall:

1. Defer judgment pursuant to the provisions of Section 991c of this title;

2. Sentence the offender to any sentence provided by law in the custody of the Department

of Corrections;

3. Suspend the execution of sentence pursuant to Section 991a of this title. In addition to

other conditions of probation allowed by statute, the court may include special conditions of

probation as set forth in the plan provided to the court if sentencing is deferred or if all or part of

the sentence is suspended;

4. Sentence the offender to community sentencing; or

5. Dismiss the criminal charges and proceedings.

B. Within ninety (90) days after the offender is committed to the Delayed Sentencing

Program for Young Adults, the Department of Corrections shall prepare and file with the court clerk

a specialized offender accountability plan for the offender which shall comply with and be in lieu of

the presentence investigation provided for in Section 982 of this title. The plan shall include

information, evaluations, and data directed by the sentencing court, and may include, but not be

limited to, the investigation report of probation officers, an assessment of security risks and

offender needs and a recommended specific course of action, including, where applicable,

psychological counseling, psychiatric treatment, medical treatment, education or vocational

training, work, restitution, and such other programs, which will offer the best opportunity for

15




rehabilitation of the offender. If the plan recommends confinement, the plan shall state specifically

the type of confinement that the Department of Corrections proposes to utilize and the amount of

time the offender will spend in that confinement, including but not limited to boot camp, substance

abuse treatment, and vocational or educational placement.

Upon filing the plan, copies shall be provided by the Department of Corrections to the district

attorney, the offender, the offender's attorney, and the court. If the district attorney, the offender

or the offender's attorney objects to the plan, the objecting party may file a written objection with

the court within ten (10) days of the receipt of the plan. Upon the filing of any objection, the court

shall conduct a hearing within ten (10) days of the filing of the objection and decide a plan of action

for the offender under the Delayed Sentencing Program for Young Adults or sentence the offender

as otherwise provided by law.

C. An order by the court placing an offender in the Delayed Sentencing Program for Young

Adults shall be accepted by the Department of Corrections as a commitment to the custody of the

Department pursuant to the provisions of Section 521 of Title 57 of the Oklahoma Statutes, for the

sole purpose of committing an offender for assessment and evaluation and complying with the

accountability plan.

D. If no objection has been made to the plan, the offender shall remain in the custody of the

Department either under probation or confinement to comply with the terms and conditions of the

plan. The offender may be housed either in a minimum or medium security facility, halfway house,

community corrections facility, or any combination as needed to comply with the plan and meet

offender criminogenic needs. Upon completion of the program, the Department shall notify the

Sheriff of the county from where the order by the court planning an offender in the Delayed

Sentencing Program for Young Adults was filed and the Sheriff shall take custody of the offender.

E. Any offender previously admitted to the Delayed Sentencing Program for Young Adults

shall be ineligible for the Delayed Sentencing Program for Young Adults for subsequent offenses.

SECTION 3. It being immediately necessary for the preservation of the public peace, health

or safety, an emergency is hereby declared to exist, by reason whereof this act shall take effect and be

in full force from and after its passage and approval.

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ATTACHMENT D

57 O.S. § 510 – Proposed Amendment for 2018 Legislative Session

A. The Director of the Department of Corrections shall have the following specific powers and duties

relating to the penal institutions:

1. To appoint, subject to the approval of the State Board of Corrections, a warden for each penal

institution, who shall qualify for the position by character, knowledge, skill, ability, training, and

successful administrative experience in the correctional field; and if the person is not the incumbent

warden or superintendent of a penal institution, the person shall have a bachelor's degree from an

accredited college or university and six (6) years of professional level work experience in corrections;

2. To fix the duties of the wardens and superintendents and to appoint and fix the duties and

compensation of such other personnel for each institution as may be necessary for the proper

operation thereof. However, correctional officers hired after November 1, 1995, shall be subject to

the following qualifications:

a. the minimum age for service shall be twenty (20) years of age. The Director shall have the

authority to establish the maximum age for correctional officers entering service,

b. possession of a minimum of thirty (30) semester hours from an accredited college or university, or

possession of a high school diploma acquired from an accredited high school or GED equivalent

testing program and graduation from a training course conducted by or approved by the Department

and certified by the Council on Law Enforcement Education and Training either prior to employment

or during the first six (6) months of employment,

c. be of good moral character,

d. before going on duty alone, satisfactory completion of an adequate training program for

correctional officers, as prescribed and approved by the State Board of Corrections; provided,

however, correctional officers reinstated within three (3) years of separating from the Department

shall not be required to repeat preservice training. The Director or designee may, however, require the

correctional officers to attend updated training to ensure compliance with agency training standards,

ce. satisfactory completion of minimum testing or professional evaluation through the Merit System

of Personnel Administration to determine the fitness of the individual to serve in the position. All

written evaluations shall be submitted to the Department of Corrections, and

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df. satisfactory completion of a physical in keeping consistent with the conditions of the job

description on an annual basis and along the guidelines as established by the Department of

Corrections;

3. To designate as peace officers qualified personnel in any Department of Corrections job

classifications. The Director shall designate as correctional peace officers correctional officers who

are employed in job classifications of correctional security officer, correctional security manager,

correctional chief of security and chief of security upon satisfactory completion of a basic course of

instruction for correctional officers, as provided in paragraph 4. The peace officer authority of

employees designated as correctional peace officers shall be limited to: maintaining custody of

prisoners; preventing attempted escapes; pursuing, recapturing and incarcerating escapees and

parole or probation violators and arresting such escapees, parole or probation violators, serving

warrants; carrying firearms; preventing contraband from entering the institutions; arresting

individuals who commit crimes at any penal institution; and performing any duties specifically

required for the job descriptions. Such powers and duties of correctional peace officers may be

exercised for the purpose of maintaining custody, security, and control of any prisoner being

transported inside and outside this state as authorized by the Uniform Criminal Extradition Act and

the Interstate Corrections Compact. The Director may implement policies that place additional

limitations on the authority of correctional peace officers. The Director shall issue an identification

card to each correctional peace officer that identifies them as a correctional peace officer and

grants them the authority to carry a firearm and make arrests pursuant to this subsection. Should a

correctional peace officer terminate employment for any reason, fail to remain qualified as a

correctional peace officer, or for reasons stated in policies of the Department, the correctional

peace officer shall return the identification card to the employee’s supervisor immediately To

become qualified for designation as peace officers, employees shall meet the training and screening

requirements conducted by the Department and certified by the Council on Law Enforcement

Education and Training within twelve (12) months of employment or, in the case of employees

designated as peace officers on or before July 1, 1997, by July 1, 1998, and shall not be subject to

Section 3311 of Title 70 of the Oklahoma Statutes;

4. To develop and implement, upon approval of the Board, a basic course of instruction for

correctional officers that consists of a training academy that is not less than 200 hours of core

curriculum instruction and a firearms training program that is not less than 20 hours;

a. the minimum qualifying score that must be shot to pass the firearms training program shall be

equal to the minimum qualifying score required by the Council on Law Enforcement Education and

Training for peace officers;

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b. the Director may waive any number of hours or courses required to complete the basic course of

instruction for any person who, in the opinion of the Director, has received sufficient training or

experience that such hours of instruction would be unduly burdensome or duplicitous; however, the

firearms training program may not be waived;

6. To develop and implement annual in-service training for correctional officers that consists of at

least 40 hours of continued corrections education and the Director shall require annual

recertification of firearms proficiency;

a. the minimum qualifying score that must be shot to requalify shall be equal to the minimum

qualifying score required by the Council on Law Enforcement Education and Training for

requalification for peace officers;

7. To require any person employed as a correctional security officer, correctional security manager,

correctional chief of security, and chief of security to remain qualified as a correctional peace

officer. Any correctional peace officer who is unable to remain qualified as a correctional peace

officer may be offered an available position within the Department in the same or lesser pay grade

to which the employee is eligible or the employee may be terminated;

8. To authorize other employees of the Department to carry firearms anywhere in the state to use

for self-defense and consistent with policies developed by the Department upon satisfactory

completion of the firearms training program provided for in subsection 4.The Director shall issue an

identification card to each authorized employee that grants them the authority to carry a firearm

pursuant to this subsection. Should an authorized employee terminate employment for any reason,

fail to remain qualified to carry a firearm, or for reasons stated in the policies of the Department,

the authorized employee shall return the identification card to the employee’s supervisor

immediately and no longer be authorized to carry firearms under the authority of this section;

9. To maintain such industries, factories, plants, shops, farms, and other enterprises and operations,

hereinafter referred to as prison industries, at each institution as the State Board of Corrections

deems necessary or appropriate to employ the prisoners or teach skills, or to sustain the institution;

and as provided for by policies established by the State Board of Corrections, to allow compensation

for the work of the prisoners, and to provide for apportionment of inmate wages, the amounts thus

allowed to be kept in accounts by the Board for the prisoners and given to the inmates upon

discharge from the institution, or upon an order paid to their families or dependents or used for the

personal needs of the prisoners. Any industry that employs prisoners shall be deemed a "State

Prison Industry" if the prisoners are paid from state funds including the proceeds of goods sold as

authorized by Section 123f of Title 74 of the Oklahoma Statutes. Any industry in which wages of

prisoners are paid by a nongovernmental person, group, or corporation, except those industries

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employing prisoners in work-release centers under the authority of the Department of Corrections

shall be deemed a "Private Prison Industry";

105. To assign residences at each institution to institutional personnel and their families;

116. To provide for the education, training, vocational education, rehabilitation, and recreation of

prisoners;

127. To regulate the operation of canteens for prisoners;

138. To prescribe rules for the conduct, management, and operation of each institution, including

rules for the demeanor of prisoners, the punishment of recalcitrant prisoners, the treatment of

incorrigible prisoners, and the disposal of property or contraband seized from inmates or offenders

under the supervision of the Department;

149. To transfer prisoners from one institution to another;

1510. To establish procedures that ensure inmates are educated and provided with the opportunity

to execute advance directives for health care in compliance with Section 3101.2 of Title 63 of the

Oklahoma Statutes. The procedures shall ensure that any inmate executing an advance directive for

health care is competent and executes the directive with informed consent;

1611. To maintain courses of training and instruction for employees of the Department; at each

institution;

1712. To maintain a program of research and statistics;

1813. To provide for the periodic audit, at least once annually, of all funds and accounts of each

institution and the funds of each prisoner;

1914. To provide, subject to rules established by the State Board of Corrections, for the utilization of

inmate labor for any agency of the state, city, town, or subdivision of this state, upon the duly

authorized request for such labor by the agency. The inmate labor shall not be used to reduce

employees or replace regular maintenance or operations of the agency. The inmate labor shall be

used solely for public or state purposes. No inmate labor shall be used for private use or purpose.

Insofar as it is practicable, all inmate labor shall be of such a nature and designed to assist and aid in

the rehabilitation of inmates performing the labor;

2015. To provide clerical services for, and keep and preserve the files and records of, the Pardon and

Parole Board; make investigations and inquiries as to prisoners at the institutions who are to be, or

20

who might be, considered for parole or other clemency; assist prisoners who are to be, or who

might be, considered for parole or discharge in obtaining suitable employment in the event of

parole or discharge; report to the Pardon and Parole Board, for recommendation to the Governor,

violations of terms and conditions of paroles; upon request of the Governor, make investigations

and inquiries as to persons who are to be, or who might be, considered for reprieves or leaves of

absence; report to the Pardon and Parole Board, for recommendation to the Governor, whether a

parolee is entitled to a pardon, when the terms and conditions of the parole have been completed;

make presentence investigations for, and make reports thereof to, trial judges in criminal cases

consistent with other laws of the state; before sentences are pronounced; supervise persons

undergoing suspended sentences, or who are on felony probation or parole; and develop and

operate, subject to the policies and guidelines of the Board, work-release centers, community

treatment facilities or prerelease programs at appropriate sites throughout this state;

2116. To establish an employee tuition assistance program and promulgate rules in accordance with

the Administrative Procedures Act for the operation of the program. The rules shall include, but not

be limited to, program purposes, eligibility requirements, use of tuition assistance, service

commitment to the Department, reimbursement of tuition assistance funds for failure to complete

course work or service commitment, amounts of tuition assistance and limitations, and record

keeping;

2217. To establish an employee recruitment and referral incentive program and promulgate rules in

accordance with the Administrative Procedures Act for the operation of the program. The rules shall

include, but not be limited to, program purposes, pay incentives for employees, eligibility

requirements, payment conditions and amounts, payment methods, and record keeping;

2318. To provide reintegration referral services to any person discharged from the state custody

who has volunteered to receive reintegration referral services. The Director may assign staff to refer

persons discharged from state custody to services. The Director shall promulgate rules for the

referral process. All reintegration referral services shall be subject to the availability of funds;

2419. To conduct continual planning and research and periodically evaluate the effectiveness of the

various correctional programs instituted by the Department; manage the designing, building, and

maintaining of all the capital improvements of the Department; establish and maintain current and

efficient business, bookkeeping, and accounting practices and procedures for the operations of all

institutions and facilities, and for the Department's fiscal affairs; conduct initial orientation and

continuing in-service training for the Department employees; provide public information services;

inspect and examine the condition and management of state penal and correctional institutions;

investigate complaints concerning the management of prisons or alleged mistreatment of inmates

21

thereof; and hear and investigate complaints as to misfeasance or nonfeasance of employees of the

Department;

2520. To authorize any division of the Department to sell advertising in any Department-approved

publication, media production or other informational material produced by the Department;

provided, that such advertising shall be approved by the Director or designee prior to acceptance for

publication. The sale of advertising and negotiation of rates for the advertising shall not be subject

to The Oklahoma Central Purchasing Act or the Administrative Procedures Act. The Department

shall promulgate rules establishing criteria for accepting or using advertisements as authorized in

this paragraph;

2621. To issue subpoenas to assist or further investigations into allegations of crimes committed in

public or private prisons within the State of Oklahoma. Subpoenas issued by the Director shall be

enforced by the District Court in Oklahoma County, Oklahoma;

2722. To authorize award of the badge of an employee who dies while employed by the Department

to the spouse or next of kin of the deceased employee;

2823. To establish, in conjunction with the Information Services Division of the Office of

Management and Enterprise Services, an emergency alert notification system for the public, capable

of distributing notifications of facility emergencies or prisoner escapes for all facilities and each

facility of the Department of Corrections; and

2924. To declare an emergency when, due to shortage of staff, correctional officers at a facility are

required to work more than two double shifts in a seven-day period. As used in this paragraph,

"double shift" means two eight-hour shifts in a twenty-four-hour period;.

30, To enter into contracts with media or film production companies to allow the Department to

authorize a media or film production companies to shoot commercial films at penal institutions and

other property under the control of the Department and any funds received pursuant to said

contracts shall be deposited into the Department of Corrections Revolving Fund; and

31B. When an employee of the Department of Corrections has been charged with a violation of the

rules of the Department or with a felony pursuant to the provisions of a state or federal statute, the

Director may, in the Director's discretion, suspend the charged employee, in accordance with the

Oklahoma Personnel Act and/or the Merit System of Personnel Administration Rules, pending the

hearing and final determination of the charges. Notice of suspension shall be given by the Director,

in accordance with the provisions of the Oklahoma Personnel Act. If after completion of the

investigation of the charges, it is determined that such charges are without merit or are not

22

sustained before the Oklahoma Merit Protection Commission or in a court of law, the employee

shall be reinstated and shall be entitled to receive all lost pay and benefits. This subsection shall in

no way deprive an employee of the right of appeal according to the Oklahoma Personnel Act.

SECTION 2. This act shall become effective November 1, 2018.

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ATTACHMENT E BILL LANGUAGE-Proposed amendment for 2018 Legislative Session. Statute related to the

Community Sentencing Act

SECTION 1. AMENDATORY 22 O.S. (2014), Section 988.18, is amended to

read as follows:

Section 988.18. A. On and after March 1, 2000, for each felony offender considered for any

community punishment pursuant to the Oklahoma Community Sentencing Act, the judge shall, prior

to sentencing, order an assessment and evaluation of the defendant as required by law.

B. The Level of Services Inventory (LSI), or another assessment and evaluation instrument designed

to predict risk to recidivate approved by the Department of Corrections, shall be required to

determine eligibility for any offender sentenced pursuant to the Oklahoma Community Sentencing

Act. The completed assessment accompanied by a written supervision plan shall be presented to and

reviewed by the court prior to determining any punishment for the offense. The purpose of the

assessment shall be to identify the extent of the deficiencies and pro-social needs of the defendant, the

potential risk to commit additional offenses that threaten public safety, and the appropriateness of

various community punishments.

C. Upon order of the court, the defendant shall be required to submit to the LSI or other approved

assessment which shall be administered and scored by an appropriately trained person pursuant to a

service agreement with the local community sentencing system. Any defendant lacking sufficient

skills to comprehend or otherwise participate in the assessment and evaluation shall have appropriate

assistance. If it is determined that the offender cannot be adequately evaluated using the LSI or

another approved assessment, the offender shall be deemed ineligible for any community services

pursuant to the Oklahoma Community Sentencing Act, and shall be sentenced as prescribed by law

for the offense.

D. The willful failure or refusal of the defendant to be assessed and evaluated by using the LSI or

another approved assessment shall preclude the defendant from eligibility for any community

punishment.

E. The completed LSI, or other approved assessment, shall include a written supervision plan and

identify an appropriate community punishment, if any, when the offender is considered eligible for

community punishments based upon the completed risk/need score from the LSI assessment of the

offender. Unless otherwise prohibited by law, only eligible offenders scoring in a range other than the

low range on the LSI assessment and having at least one prior felony conviction shall be eligible for

any state-funded community punishments.

F. The court is not required to sentence any offender to a community punishment regardless of an

eligible score on the LSI. Any felony offender scoring in the low risk/need levels on the LSI may be

sentenced to a suspended sentence with minimal, if any, conditions of the sentence to be paid by the

offender. If the LSI or another assessment has been conducted, the evaluation report shall accompany

the judgment and sentence.

SECTION 2. This act shall become effective November 1, 2018.

24

ATTACHMENT F BILL LANGUAGE-Proposed amendment for 2018 Legislative Session. Statute related to GPS

monitoring and changing the criteria so more inmates are eligible for the program.

SECTION 1. AMENDATORY 57 O.S. 2011, Section 510.9, as last amended by Section 1,

Chapter 312, O.S.L. 2015 (57 O.S. Supp. 2015, Section 510.9), is amended to read as follows:

Section 510.9. A. There is hereby created the Electronic Monitoring Program for inmates in

the custody of the Department of Corrections who are sentenced for a nonviolent offense as defined

by Section 571 of this title. The Department is authorized to use an electronic monitoring global

positioning device to satisfy its custody duties and responsibilities.

B. After an inmate has been processed and received through a Department Assessment and

Reception Center, has been incarcerated for a minimum of ninety (90) days has a home offer, and has

met the criteria established in subsection C of Section 521 of this title, the Director of the Department

of Corrections may assign the inmate, if eligible, to the Electronic Monitoring Program. Nothing

shall prohibit the Director from assigning an inmate to the Electronic Monitoring Program while

assigned to the accredited halfway house or transitional living facility. The following inmates,

youthful offenders, and juveniles shall not be eligible for assignment to the program:

1. Any inmate serving a sentence of more than five (5) ten (10) years who has eleven (11)

twenty-four (24) months or more left on the sentence or any inmate serving a sentence of five (5)

years or less whose initial custody assessment requires placement above the minimum security level;

2. Inmates convicted of a violent offense within the previous ten (10) years pursuant to Section

571 of this title or convicted of any violation enumerated in Section 13.1 of Title 21 of the Oklahoma

Statutes;

3. Inmates convicted of any violation of the provisions of the Trafficking in Illegal Drugs Act,

Section 2-414 et seq. of Title 63 of the Oklahoma Statutes;

4. Inmates denied parole within the previous twelve (12) months pursuant to Section 332.7 of

this title;

5. Inmates convicted pursuant to Section 11-902 of Title 47 of the Oklahoma Statutes who are

not receptive to substance abuse treatment and follow-up treatment;

6. Inmates removed from the Electronic Monitoring Program or any other alternative to

incarceration authorized by law for violation of any rule or condition of the program and reassigned

to imprisonment in a correctional facility;

7. 4. Inmates deemed by the Department to be a security risk or threat to the public;

8. 5. Inmates requiring educational, medical or other services or programs not available in a

community setting as determined by the Department;

9. 6. Inmates convicted of any a felony violation of subsection C of Section 644 of Title 21 of

the Oklahoma Statutes within the previous ten (10) years or who have an active protection order that

was issued under the Protection from Domestic Abuse Act, Sections 60 through 60.16 of Title 22 of


10. 7. Inmates who have outstanding felony warrants or detainers from another jurisdiction;

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11. 8. Inmates convicted of a sex offense who, upon release from incarceration, would be

required by law to register pursuant to the Sex Offender Registration Act;

12. 9. Inmates convicted of racketeering activity as defined in Section 1402 of Title 22 of the

Oklahoma Statutes;

13. Inmates convicted pursuant to subsection F of Section 2-401 of Title 63 of the Oklahoma

Statutes;

14. 10. Inmates convicted pursuant to Section 650 of Title 21 of the Oklahoma Statutes;

15. 11. Inmates who have escaped from a medium or maximum custody penal or correctional

institution within the previous ten (10) years; or

16. 12. Inmates who currently have active misconduct actions on file with the Department of

Corrections.

C. Every eligible inmate assigned to the Electronic Monitoring Program shall remain in such

program until one of the following conditions has been met:

1. The inmate discharges the term of the sentence;

2. The inmate is removed from the Electronic Monitoring Program for violation of any rule or

condition of the program and reassigned to imprisonment in a correctional facility; or

3. The inmate is paroled by the Governor pursuant to Section 332.7 of this title.

D. After an inmate has been assigned to the Electronic Monitoring Program, denial of parole

pursuant to Section 332.7 of this title, shall not be cause for removal from the program, provided the

inmate has not violated the rules or conditions of the program. The inmate may remain assigned to

the program, if otherwise eligible, until the completion of the sentence.

E. The Electronic Monitoring Program shall require active supervision of the inmate in a

community setting by a correctional officer or other employee of the Department of Corrections with

monitoring by a global positioning device approved by the Department under such rules and

conditions as may be established by the Department. If an inmate violates any rule or condition of

the program, the Department may take necessary disciplinary action consistent with the rules

established pursuant to this section, including reassignment to a higher level of security or removing

the inmate from the program with reassignment to imprisonment in a correctional facility. Any

inmate who escapes from the Electronic Monitoring Program shall be subject to the provisions of

Section 443 of Title 21 of the Oklahoma Statutes.

F. Upon an inmate assigned to the Electronic Monitoring Program becoming eligible for parole

consideration, pursuant to Section 332.7 of this title, the Department of Corrections shall deliver the

inmate, in person, to a correctional facility for interview, together with any Department records

necessary for the Pardon and Parole Board's investigation. Inmates assigned to the Electronic

Monitoring Program shall not be allowed to waive consideration or recommendation for parole.

G. Prior to placement of any eligible inmate assigned to the Electronic Monitoring Program

being placed in a community setting, the Department of Corrections shall deliver a written

notification to the sheriff and district attorney of the county, and the chief law enforcement officer of

any incorporated city or town in which the inmate is to be monitored and supervised under the

program. The district attorney shall disseminate such information to victims of the crime for which

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the inmate is serving sentence, if any, when the victims are known to live in the same city, town or

county.

H. An inmate assigned to the Electronic Monitoring Program may be required to pay the

Department of Corrections for all or part of any monitoring equipment or fee, substance abuse

treatment program or follow-up treatment expense, supervision cost, or other costs while assigned to

the program. The Department shall determine whether the inmate has the ability to pay all or part of

such fee or costs.

I. The Department of Corrections shall promulgate and adopt rules develop policies and

procedures necessary to implement the Electronic Monitoring Program, including but not limited to

methods of monitoring and supervision, disciplinary action, reassignment to higher and lower

security levels, removal from the program, and costs of monitoring and supervision to be paid by the

inmate, if any.

J. An inmate assigned to the Electronic Monitoring Program shall, within thirty (30) days of

being placed in a community setting, report to the court clerk and the district attorney of the county

from which the judgment and sentence resulting in incarceration arose to address payment of any

fines, costs, restitution and assessments owed by the inmate, if any.

SECTION 2. It being immediately necessary for the preservation of the public peace, health

and safety, an emergency is hereby declared to exist, by reason whereof this act shall take effect and

be in full force from and after its passage and approval.

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