Republic of the Philippines

DEPARTMEI{T OF THE INTERIOR AI.ID LOCAL GOVERNMENTOILG-NAPOLCOM Center, EDSA corner Quezon Avenue, West Triangle, Quezon City

www.dilo.oov.ph

CENTRAL OFFICE BIDS AND ATfr/ARDS COMMITTEE

BID BULLETIN NO. OI

luly 27,2015

This Bid Buletin dated July 27, 2015 issued to rnodi& or amend certain insructions as contained in the Bid Documeuts for PublicBidding for the Lease-m-Own / Lease Purch€se of Computer Printers under COBAC IB No. 015 (G) s. 2015. This Bid Bulletin shall forn auintegrdl part of the Bid Documenrs.

Page

No.Subject

MatterItemNo.

Original Specffications/ Insructions Amended Specifications & Instnrctions

72 Pa)rment

TermsThe supply and delivery of Printer shall be payable to theselected Supplier for three (3) equal monthly payment.

37 BDS 5.4 The Bidder must have completed, at least

two (2) years, a single contract that is

similar to this Project, equivalent to at least

fifty percent (50o/o) of the ABC.

For this purpose, similar contracts shall referto Procurement of Corporate Anti-virus.

The Bidder must have completed, at least two (2) years, asingle contract that is similar to this Project, equivalent to at

least fifty percent (50o/o) of the ABC.

For this puq)ose, similar contracts shall refer to Lease-to-Own

/ lease Purchase of Computer Printers

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37 BDS 12.1 (a) The Bidder shall submit the followingElioihilitv and Technical T)ocrrrnenfs

The Bidder shall submit the following EtigibilitfandTechnical Docuueuts arraueed, tabbed and paeed accordinq

arranged. numbered and tabbed as

enumerated below.

(a) Eligibiliry Documents-

Class "A" Documents:

1) Registration certificate fromthe Securities and Exchange

Commission (SEC) includingArticles of Incorporation,Department of Trade and

Industry (DTI) for sole

proprietorship, orCooperative DevelopmentAuthority (CDA) forcooperatives, or any proof ofsuch registration;

2) Mayor's permit issued by thecity or municipality wherethe principal place ofbusiness of the prospectivebidder is located.

3) Statement of the prospectivebidder of aII ia ongoing

to tab. as enumerated below.

(c) Eligibility Documents-

Class "A" Documents:

Registration certificate from the Securities and

Exchange Commission (SEC) including Articlesof Incorporation, Department of Trade and

Industry (DTD for sole proprietorship, orCooperative Development Authority (CDA) forcooperatives, or any proof of such registration;

Valid and current Mayor's Permit issued by thecity or municipality where the principal place

of business of the prospective bidder is located.

If the Mayor's Permit consists of nvo

or more pages, all pages (including the back

portion thereof) must be submitted.

If the validity of the Mayor's Permitis subject for compliance to certain conditions and

other requirements, proof of compliance (e.9.

FSIC, BIR Certificate of Registration, SSS

Clearance) must also be attached.

t.

b.

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eovemment and Priv'atecon ta c ts. in cI u ding c on Eac tsawarded but not yet started,if *y, whether similar or notsimilar in nature andcomplexity to the contact tobe bid, within tlte releuantperiod as prouided in tlteBidding Docaments. Thestatement shall include, foreach contract, the following:

(") Name of contract;

(b) Date and staft$ of thecontract;

(c) Kinds of Goods;

(d) Amount of contractand value ofoutstanding contracts ;

(e) Date of delivery; ifdelivered; and

S ta tem en t i d en tifying th e

bidderb single largestcompleted contact similar to

Recently expired Mayor's Permit shall be

provisionally accepted provided that the same is

accompanied by an official receipt for its

application for renewal pursuant to GPPB CircularNo 0l-2015 dated January 20,2015.

Statement of the prospective bidder of aII its ongoinggoverzment and priuate connacE. including contacBawarded but not yet started, if

"oy, whether similar or

aot similar in narure and complexity to the contact tobe bid, within the releuant period as prouided in theBidding Documents. The statement shall include, foreach contract, the following:

(a) Name of contract;

(b) Date and status of the contract;

(c) Kinds of Goods;

(d) Amount of contract and value ofoutstanding contracts ;

(e) Date of delivery;if delivered;

Sample Statement format is hereto attached forreference.

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4)

tlze coafract to be bid, exceptunder conditions prouided inSection 23.5.1.3 of this IRR,within tlze relevaatperiod as

prouided in the BiddingDocumenB in the case ofgood. The statement shallinclude, for each contract,the following:

(0 Name of contract;

G) Date and staflB of thecontract;

(h) Kinds of Goods;

(i) Amount of contractand value ofoutstanding contracts;

(j) Date of delivery;and

(k) Copy/s of end user's

acceptance or officialreceipt/s issued for thecontract, if completed

Audited financial statements,

stamped "received" by the

Statement identi{ying the bidderb single largestcompleted contact similar to the coaaact to be bid,

scept under conditions prouided in Section 23.5.1.3 ofthis IRR, within the last two (2) yean as prouided inthe Bidding Docameno in the case ofgoods.Thestatement shall include, for each contract, thefollowing:

(0 Name of contract;

(g) Date and status of the contract;

(h) Kinds of Goods;

(i) Amount of contract and value ofoutstanding contracts;

0) Date of delivery; and

(k) Copy/s of end user's accePtance orofficial receipVs issued for the contract;

Sample Statement format is hereto attached forreference.

4. Audited financial statements, stamPed "received" bythe Bureau of Internal Revenue (BIR) or its dulyaccredited and authorized institutions, for thepreceding calendar year, which should not be earlier

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Bureau of Internal Revenue(BIR) or its duly accreditedand authorized institutions,for the preceding calendaryear, which should not be

earlier than two (2) years

from bid submission;

5) NFCC computation at leastequal to ABC in accordance

with nB Clause 5;

6) Tax Clearance per ExecutiveOrder 398, Series of 2fi)5GPPB Resolution No, 2l-2013

Class "B" Document:

7) If applicable, the fVA in case

of the joint venture is alreadyin existence, or drlynotarized statements from allthe potential joint venturepartners stating that they willenter into and abide by theprovisions of the fVA in theinstance that the bid issuccessful; and

than two (2) years from bid submission.

The Certified Public Accountant/s (CPA/s) preparingzuch AFS must indicate therein his Board ofAccountancy (BOA) accreditation number and BIRaccreditation number, and their respective validityperiod.

5. NFCC computation at least equal to ABC in accordance

with nB Clause 5;

6.Valid Tax Clearance per Executive Order 398, Series of2005 GPPB Resolution No, 2l-2013.

Class "B" Document:

7. If applicable, the fVA in case of the joint venftEeis already in existence, or duly notarized

statements from all the potential joint venturepartners stating that they will enter into and

abide by the provisions of the JVA in the instance

that the bid is successful; and

Technical Documents

Bid securiw accordance with GPPB Circular

(d)

8.

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(b) Technical Documents

8) Bid security in accordance

with GPPB Circular 0l-2014dated 23 May 2014;

The prospective bidder shallbe given the option to post a

Bid Securing Dedaration(BDS) OR any otlter form ofbid security of tlrc followingforms, thus:

(a) cashier's/managerb checkissued by a Uaivercalor Commercial

(b) a bank draft/guarantee oran inevocable letter ofcredit issued by a

Univenal orCommercial Baak:Prouided, however, thatit shall confirmed orautltenticated by a

Uaivercal orCommercial Baak, if

01-2014 dated 23 May 2014;

The prospective bidder shall be given the

option to post a Bid Securing Declaration (BDS)

OR any other form of bid security of the

following forms, thus:

(a) cashier's/manager's check issued by "

Universal or Commercial

(b) a bank drafi;/guarantee or an irrevocable

letter of credit issued by a Universal orCommercial Bank: Provided, however,

that it shall confirmed or authenticated bya Universal or Commercial Bank, if issued

by a Foreign Bank.

(c) a surety bond, callable upon demand issued

by a surety or insurance company dulycertified by the Insurance Commission as

authorized to issue such security. The

surety bond shall be accompanied by a

certification by the Insurance Commission

that the surety or insurance company is

authorized to issue such instrument and

said certification must be project specific.

(d) Any combination of the foregoing.

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(c)

issued by a ForeigzBank.

a ffirety bnd, callableupon demand issued bya ilrety or insutancecompany duly cetifredby tlte InsunnceCommission as

autltorized to issue suchsecurity. The saretybond shallaccompanied blr a

certifrcation bJ, theInsurance Commissionthat the sarety orinsunnce company isautlzorized to issue suchinsnument and saidcertification must beproiect specific.

(d) Any combination of theforegoing.

9) Conformity with technicalspecification as enumeratedand specified in Section VI

11) Conformiry with technical specification as

enumerated and specified in Section VI and VIIof the Bidding documents. (Duly accomplished

and signed)

r2) Sworn statement by the Bidder or its dulyauthorized representative in accordance in theform prescribed by the GPPB Resolution No.

22-2013.

All pages for the tlree copies, i.e. original, copies Iand 2, shall be originally sigaed by the bidder or his/lzer dulyauthoriz ed reprcsentative.

Failure of compliance of any of the foregoing is a groundfor disqualificatioa.

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10)

and VII of the Biddingdocuments. (D"lyaccomplished and signed)

Sworn statement in by theBidder or its duly authorizedrePresentative in accordancein tlte form prescribed by theGPPB Resolution No. 22-2013

40 BDS 13.1 The Bidder shall submit the followingFinancial Proposal documents arranged.numbered and tabbed as enumeratedbelow:

(a) Duly accomplishedForm;

Duly accomplished andSchedule.

and signed Bid

signed Price

The Bidder shall submit the following Financial Proposaldocuments as enumerated below:

(a) Duly accomplished and signed Bid Form;

Duly accomplished and signed Price Schedule.

4l BDS t9.4 The bid, except for unamended printedliterature, shall be signed. and each andeverypage tlzereof shall be initialed. bJr thedulv authorized reoresenativds of the

All pages for tlte tltree copies, i.e. original, copies I aad 2,

shall be originally signed by tlrc bidder or ltis/her dulyau tlto riz ed represen ta ti ve.

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bidder.

This requirement of affixing a signatureand/or iaitial on tlte Bidding Documen*necessarilyincludes the Bid, Technical DaaSheet and Techaical Specifications, andnon-compliance with this reouirementsItaII be a sround for disqualification.

41 BDS 20.3 Each Bidder shall zubmit one (1) originaland two (2) copie of the first and second

components of its bid.

AJI machine copies in the orieinal

Each Bidder shall submit one (I) original and two (2) copies ofthe first and second components of its bid.

envelopes e.s. Mavor's Permit SEC

Reeistration or DTI; Tax Clearance etc.shall be certified as true corrv and siened bvthe bidder or his/her authorizedrepresentative/s.

For further information, please call the BAC Secretariat at Telephone/Fax No. 926-6256.

For the information and guidance of all concerned.

ATTYI

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Vice Ch