oil recycle project management plan

Oil Recycle Project Management Plan

Columbus Engine Center

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Oil Recycle Project

Project Owner: Daniel Garner

October 07, 2013



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Contents 1. Introduction ............................................................................................................................................... 3

1.1 Overview ................................................................................................................................................. 3

1.2 Purpose .................................................................................................................................................... 4

1.3 Scope ....................................................................................................................................................... 4

a. Project Objective ............................................................................................................................... 4

b. Deliverables ...................................................................................................................................... 4

c. Constraints ......................................................................................................................................... 5

d. Milestones ......................................................................................................................................... 5

2. Project Charter .......................................................................................................................................... 5

2.1 Document Author .................................................................................................................................... 5

2.2 Document Distribution ............................................................................................................................ 6

3. Work Breakdown Structure (WBS) .......................................................................................................... 7

3.1 Business Need or Opportunity ................................................................................................................ 7

3.2 Financial Benefits of the Project ............................................................................................................. 8

3.3 Critical Success Factors .................................................................................................................. 8

4. Project Roles ............................................................................................................................................. 9

a. Project Manager ................................................................................................................................ 9

b. Project Lead .................................................................................................................................... 10

c. Project Integrator ............................................................................................................................. 10

d. Electrical/Plumbing ......................................................................................................................... 10

e. Contractor/Vendor ........................................................................................................................... 10

f. Test Cell Site Representative ........................................................................................................... 10

g. Test Cell Engineer ........................................................................................................................... 10

5. Responsibility Matrix .............................................................................................................................. 11



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5.1 Stakeholder Analysis ............................................................................................................................ 12

1. Introduction

Turbine motor oil never wears out and never loses it lubricating properties. It just gets

dirty and can be recycled, cleaned, and used again. Recycling used turbine motor oil conserves a

natural resource (oil) and is good for the environment too! Turbine motor oil poured onto the

ground or into storm drains, or tossed into trash cans can contaminate and pollute the soil,

groundwater, streams, and rivers. Recycling our used turbine motor oil reduces this pollution

threat. When Columbus Engine Center (CEC) recycles our turbine motor oil we are protecting

the environment, conserving a valuable resource, and getting paid for it. That's a winning

combination! It allows processing of hazardous materials in a safe and effective way to recover a

quality oil product. This results in a strong economic incentive considering the current price of

oil. Test Cell alone can see an immediate savings with 75% reduction in virgin oil purchases.

CEC can have a new revenue stream from the sale of recycled oils and scrap filters. The site as a

whole will eliminate industrial process waste cost.

1.1 Overview

Currently our used oil/fuel goes to the waste water treatment plant onsite and gets

emptied into a larger tank then the contaminated oil, fuel, hydraulic fluid turns to slug and we have

to pay to have it removed from the site. Recycling the turbine motor oil at our Test Cell can

eliminate some of this waste reducing the amount of industrial waste created at CEC. The



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segregation and recycling of our in house oils, fuels, and hydraulic fluids can drastically reduce the

amount of slug we currently pay to have hauled off to another location to where it is recycled and

used in production of asphalt for roads and highways. Recycling our own oil will not only

eliminate waste but also generate revenue to put back in our budget.

1.2 Purpose

The purpose of this oil recycling project is to eliminate waste and protect our future as a

green factory. This will in turn reduce our site Industrial Waste Metrics. With the current

economical challenges companies face we need to find more realistic ways to stay competitive in

today's market by making ourselves marketable. Being part of the go green factory ensures us a

spot in this competitive market. This Oil Recycling Project will not only present a cost savings

incentive and revenue stream but also a clear way to delight the customer.

1.3 Scope

a. Project Objective

To construct a high-quality, Oil Recycling process within two months at a cost not to

exceed $50,000.

b. Deliverables

• A complete schematic of finished oil recycling process.

• Budget listing equipment, materials, and labor.

• Equipment to include Puri-Vac Compact Oil Recycle Package & Filters, IcountPD

Particle Counter, and Diaphragm Pump.



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• Written contracts with Purified Lubricants, Inc. with commitment dates.

c. Constraints

• Preliminary budget of $50,000 does not include unexpected cost.

• Regulatory compliance & DPR approval.

• Third part vendor negotiation delays.

• Customer buy-off.

d. Milestones

1. Present Oil Recycle Project plan to management for approval —November 1

2. Order Puri-Vac Compact Oil Recycle Package —November 5

3. Run electrical, field measurements, and Sketch pluming —November 20

4. Dry in. Plumbing, and electrical—November 25

5. Install pluming and all fittings —November 30

6. Installation oil recycling package —December 5

7. Training on all equipment installed – December 6

8. Test run and verification test – December 10

9. Final inspection & Implementation of process —December 22

10. Create Standard Work – December 30

2. Project Charter

2.1 Document Author

If you have any questions concerning this document, please contact:

Daniel Garner - [email protected]

mailto:[email protected]



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2.2 Document Distribution

The following individuals will serve as the project team.

Name Position Phone E-mail

Daniel Garner Project Manager xxx-xxx-xxxx [email protected]

Kevin Curtis Project Lead xxx-xxx-xxxx [email protected]

James Fuqua Project Integrator xxx-xxx-xxxx [email protected]

Doug Hovey Electrical/Plumbing xxx-xxx-xxxx [email protected]

Rob Maloney Contract Vendor xxx-xxx-xxxx [email protected]

m

Jason Leon Test Cell Site Rep xxx-xxx-xxxx [email protected]

Bikramjit Singh Test Cell Engineer xxx-xxx-xxxx [email protected]











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3. Work Breakdown Structure (WBS)

3.1 Business Need or Opportunity

With the economic downturn of 2008, recycling our own oil for reuse is an economically

attractive method in terms of conservation and environment protection. It allows processing of

hazardous materials in a safe and effective way to recover a quality oil product.

The Test Facility Oil Recycling Project will:

Oil Recycle Project

Equipment

Diaphagm Pump Puri-Vac Compact

Unit

Filters

IcountPD Partical Counter

Installation

Electrical

Plumbing

Recycle Package

Partical Counter

Oil Sample Testing

Testing Drum

East Hartford Lab

Conformance Test

CEC Test Facility

(Test Results)



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Reduce the current cost of over $13, 000 annually spent to dispose of slug created by the

combined contaminated oil from the test cell and the shop.

Increase efficiency and productivity at engine test.

Reduce engine turn times through test facility. Reduce annual cost for virgin turbine oils.

It is important to make this transition now to capture our customers’ attention and make

ourselves more marketable as a green factory good neighbor. Delight the customer!

Recycling oil in house gives us the opportunity to control our future and generate an

internal income to offset current budget constraints.

3.2 Financial Benefits of the Project

CEC currently spends $101,420 annually on virgin oil to use for engine testing and

troubleshooting procedures. We dispose of 1,980 gallons of turbine motor oil annually from our

test facility alone. Recycling our turbine motor oil in house and reusing the oil for engine testing

and troubleshooting procedures will reduce the purchase of virgin oil by 95% and generate

revenue of $0.90 per gallon from an abundance of recycled turbine oil produced at test cell

and/or the shop induction engines. The financial benefits of the project will not only prove to be

worth the wealth but the project itself will also eliminate an industrial waste disposable fee we

currently pay to have the slug hauled off site.

3.3 Critical Success Factors

Several factors are of utmost importance to both CEC and the Oil Recycling Project Team.

These factors are important in determining the success of this project.



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The project is completed on time, within or under budget constraints

The oil recycle project team delivers what we said we would deliver, with no surprises

Maximize our profits without sacrificing core quality standards and workmanship

Meet all targeted dates on all project deliverables

Keep the stakeholders and team members fully updated on all project developments and

utilizing established communication methods

CEC is happy and satisfied with the project deliverables and the finished project

Oil Samples passes conformance test

4. Project Roles

a. Project Manager – will coordinate and communicate all aspects of the plan and

processes with the stakeholders and team members, develop the project schedule,

primary communications interface with the vendors and subcontractors, integrate and

communicate all aspects of the plan with all team members.



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b. Project Lead – will develop and complete all contracting documents and schedule all

sub-contracting with suppliers. Contracting officer is also responsible to communicate

with the client on payment requirements, collections, and billings. will update all

software associated with schedule and project updates and will also communicate with

the Stakeholders and team members on progress of critical path milestones and ensure

the project manager is updated via email.

c. Project Integrator – will meet with the team members on site, interpret and

understand project concepts, and define the requirements documents associated with the

oil recycle project.

d. Electrical/Plumbing – Responsible for all electrical and plumbing drawings and

installation.

e. Contractor/Vendor – Responsible for delivery of all equipment and set-up.

f. Test Cell Site Representative – will perform final walk through with the project

manager and team members, ensure any final touch ups or changes are integrated and

closed per the project plan. Project Lead will also be responsible to meet with the team

members and stakeholders at a final luncheon to celebrate the completion.

g. Test Cell Engineer – will utilize software and other high technology tools to design

the oil recycle package to ensure it meets CEC’s needs and design checklist.



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5. Responsibility Matrix

The matrix below outlines the roles and responsibility of the project team.

Responsibility Matrix

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A: Accountable

R: Responsible

C: Consulted

I: Informed

Project Tasks Date Complete

Project Charter R A C I I I I November 1

Project Status Reports A R C I C I I

Staffing Plan I R A I I I I

Communication Matrix A R C C C C C November 1

Scope Document R A C I I I I November 1

Responsibility Matrix R A C C C C C

Design Plan C C A C I R C

Cost Analysis R A C I C I I

Install I I A R C C C

Project Closeout R C C C C C A

Project Preliminary Schedule



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5.1 Stakeholder Analysis

The table below outlines the key stakeholders and their potential impact on the project.

Stakeholders Involvement In Project

Interest in Project

Influence/ Power

Resources Impact of Project on Kitchen Remodel

General Contractor/Vendor

In charge of installation of oil recycle package on site

High Interest because this project reflects their business and potential future customers

High Power, if things need to be changed or altered in the project. They have knowledge and skill pertaining to entire project

Knowledge of general construction projects as well as sub-contractors

High because they keep the project running smoothly, know what is needed to complete the project, overall makes the process easier

Plumbing

In charge of all plumbing needs of the remodel

High Interest, maintain a good reputation as a business

High power, they are solely in charge of the plumbing installation and changes

Provides overall knowledge of plumbing installation/ servicing

High because they are in charge of all plumbing project couldn’t be finished without them

Electrical

In charge of all electrical needs and installations

High Interest, maintain a good reputation as a business

High power, solely in charge of electrical work and necessary changes

Complete knowledge of electrical issues as well as equipment

High because they are in charge of all electrical issues

Suppliers Suppliers of all materials for oil recycle project

Moderate interest, suppliers of all materials

Moderate Power, regulate what supplies from where are available

In charge of getting materials for all steps of the project

Moderate because it is important to get all supplies necessary for the project

Project Team Organizes & make sure entire project goes smoothly and is on time

High interest in project, Very important because it reflects highly upon the project teams abilities

High Power, it is important they follow the process closely

In charge of getting all aspects together for project. Huge knowledge of resources

High, the firm is in charge of the project timing from start to finish as well as allocating all resources

oil recycle project management plan

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