ohio statewide automated child welfare information system ocf elc january 19, 2006 sacwis
TRANSCRIPT
Ohio Statewide Automated
Child Welfare
Information System
OCF ELC
January 19, 2006
SACWIS
OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM
SACWIS
Project Update
SACWIS
3
High-Level Project Schedule
Requirements Validation
Design & Development
County Data Conversion
User Acceptance Testing
Training
Pilot Operations
Statewide Implementation
2004
Q1 Q2 Q3 Q4
2005
Q1 Q2 Q3 Q4
2006
Q1 Q2 Q3 Q4
Contract Start
OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM
SACWIS
System Test/User Acceptance Test
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System Test
• System Test Summary– October 14 – January 16– 6,900 Hours of testing– 11,600 Hours of Corrections– 167 Use Cases– 650+ Test Cases– 1,928 Defects found– 1,250 Defects Closed
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System Test
• UAT vs System Test– System Test conducted by DRC– UAT conducted by ODJFS/Counties
(Facilitated by DRC)
– System Test is Use Case/Integration test• Makes sure all the pieces meet requirements and all
pieces work together in unison (integrate)
– UAT is business scenario based• Makes sure the system operates in a business flow/
user environment.
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User Acceptance Test (UAT)
• UAT the Purpose– Validate the system meets the
functional and technical requirements and is ready to move to pilot operation and run live county operations.
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User Acceptance Test (UAT)
• Will Be Conducted in three, 30 Day Waves– Wave 1: January 17th – February 17th– Wave 2: February 21st – March 21st– Wave 3: March 22nd– April 21st
• UAT training for Wave 2 will be held during the week of February 13th
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User Acceptance Test (UAT)
• Seven Team Approach– Team 1 Intake/Investigations– Team 2 Case (On going Services)– Team 3 Court and Adoption– Team 4 Resources– Team 5 Finance– Team 6 System Administration– Team 7 Conversion (SIS-Muskingum)
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User Acceptance Test (UAT)
• Session One UAT Training held January 11-13– Columbus Morse Road Training Center
• Two day class• Two Training Classes Totaling 30 UAT
members.• Session One UAT commenced
Tuesday January 17, 2006
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User Acceptance Test (UAT)
• UAT Training– Day 1: System Overview of all major
functionality• Intake/Investigations• Case• Resources• Financial
– Day 2: Testing Process• Problem reporting process/procedures• Hands on exercises and Test Scenario
review/practice.
OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM
SACWIS
SACWIS Case Services
Kathy Bartlett
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Presenting Issue
• Case services for paid and non-paid services must be reviewed and documented for each case member
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SACWIS
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Next Steps
• Next Steps:
1) Will Utilize Session One of UAT (Currently Underway) to Exercise the current Case Services Design in SACWIS and ascertain feedback from State and county Subject Matter Experts
2) Convene Short Term Workgroup to Review the history behind and viability of the current Case Services Design
OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM
SACWIS
SACWIS/CAPMIS Roll-out
Rick Smith
Nancy DeRoberts
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Implementation Tools
• Minibites• System Workflows• Task Level Help• Practice Application• Assigned Liaisons• Upcoming Demonstrations• Work Process Products from Previously
Implemented Counties• Implementation Guide• On-site Support
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Minibites
• Desktop Conventions - Navigation and Common features • Administration 1- Ticklers, Routing and Approvals, Assignment, On Call, Staff Information,
Delegate• Administration 2 - Agency Information, Tickler Admin, Broadcast Messages, • Intake - Intake Workload and capturing screening information• CAPMIS - Safety Assessment and Safety Plan• CAPMIS - Family Assessment, Ongoing Assessment and Specialized
Assessment/Investigation Tool• Case 1 - Case Services, Case Review, Visitation Plan, Case Plan, • Case 2 - Activity Logs, Independent Living Assessments, Placement Requests, Placement
Leaves• Case 3 - Medical Records, Education,• Court - Tracking Legal Status, Delinquency Information, Legal Actions, Record
Complaints, Rulings, Transfers• Adoption 1 - Create Adoption Case, Child Study Inventory, Matching History, Pre-Adoptive
Staffing• Adoption 2 - Adoption Matching Conference, Placement Decision, and Finalization• Training Plan - Document Employee Training Plans• Provider Management - Recruitment Plans and Events, Home study Information• Eligibility - Determining Eligibility/Reimbursability• CRIS-E - Interface Information from CRIS-E• Finance 1 - Documenting Agency Services and costs, Ceilings, • Finance 2 - Service Authorizations, Contracts
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System Workflows
• Intake• Assessment/Investigation• Placements• ICPC• Case Planning and Management• Court• Adoption• Resource Management• Financial Management• Eligibility• Administration