ofi india 2017 - ofievents.com india 2017 is organised by: ... exhibition being seen as a...

9th1 ayM th-20 2017Bombay Convention &

Exhibition Centre (BCEC),

Mumbai, India

WWW.OFIEVENTS.COM/INDIA

OFI INDIA 2017Exhibitor Manual

OILS & FATS INTERNATIONALINDIA 2017

PREVIOUS SUPPORTERS: ORGANISED BY:

OFI India 2017 is organised by: Quartz Business Media, Quartz House, 20 Clarendon Road, Redhill, Surrey RH1 1QX, UK

Dear Exhibitor, We are delighted you are exhibiting at the forthcoming OFI INDIA 2017 at Bombay Convention and Exhibition Centre and the OFI Team look forward to seeing you there. Please have a careful read through of this manual to ensure you have everything you need. Please take note of the deadline dates for completing and returning necessary forms on page 3. Completing the forms and providing us with the all the relevant information in good time means we can help to ensure your show runs smoothly. Working together as Organisers and Exhibitors is vital to the success of the show, so please contact a member of the team if you have any queries. There is a full contact list on page 2 to assist you. In the meantime, we look forward to working with you over the coming weeks and welcoming you on-site to the show. Yours faithfully,

Maisie Worster Operations Coordinator Direct Tel: + 44 (0) 1737 855 016 Email: [email protected]

Tweet about OFI India at hashtag OFI India - #OFIIndia

IMPORTANT INFORMATION: PLEASE READ

As of April 2015 new regulations were brought in regarding the new CDM/HSE Regulations. It is important that you are aware of these regulations and how they affect you and your company with regards to the

build-up and breakdown of an exhibition being seen as a construction site:

What do Exhibitors and Contractors need to do?

• Be aware of their duties, roles and responsibilities under the regulations • Provide sufficient Pre-construction info to all designers, contractors and sub-contractors • Prepare and document a Construction Plan for all involved in the construction of the stand • Document & communicate the site rules & information to all those working on the stand

Exhibitors have a legal responsibility to comply with the CDM Regulations 2015. For more information on CDM (Construction Design Management) please visit:

HSE http://www.hse.gov.uk/Construction/cdm/2015/index.htm Construction Phase plans http://www.hse.gov.uk/pubns/cis80.pdf

ESSA http://www.essa.uk.com/content/CDM-Resources

mailto:[email protected]

http://www.hse.gov.uk/Construction/cdm/2015/index.htm

http://www.hse.gov.uk/pubns/cis80.pdf

http://www.essa.uk.com/content/CDM-Resources

Page | 2 OFI INDIA 2017

USEFUL CONTACTS

Quartz Business Media is dedicated to providing 100% customer satisfaction and our staff is committed to making your experience at Oils & Fats International India 2017 a success. Please contact the team below with any queries.

OPERATIONS | LOGISTICS:

NAME TELEPHONE EMAIL

Maisie Worster | Operations Coordinator Tel: + 44 (0) 1737 855 016 Email: [email protected]

SALES |SPONSORSHIP:

NAME TELEPHONE EMAIL

Mark Winthrop-Wallace | Sales Manager Tel: + 44 (0) 1737 855 144 Email: [email protected]

Nikunj Vishwakarma | India Sales Tel: + 91 9167 351 022 Email: [email protected]

Anita Revis | International Sales Tel: + 44 (0) 1737 855 068 Email: [email protected]

Erik Heath | China Sales Tel: + 44 (0) 1737 855 108 Email: [email protected]

EDITORIAL | SHOW CATALOGUE | CONFERENCE:

NAME TELEPHONE TELEPHONE | EMAIL

Serena Lim | Editor Tel: + 44 (0) 1737 855 066 Email: [email protected]

OFFICIAL CONTRACTORS:

SERVICE CONTACT CONTACT INFORMATION

Shell Scheme | Furniture Electrical | Lighting | Graphics| Audio

Visual | Temp Staff SS EXHIBITIONS

Email: [email protected] Tel: + 91 98 484 50521

Internet | Rigging | Catering The Bombay Convention

and Exhibition Centre Email: [email protected]

Freight Forwarder CEVA SHOWFREIGHT Tel: + 44 (0) 121 782 8888

Email: [email protected]

Security Denetim Services Email: [email protected]

Accommodation Ambassador Holidays Email: [email protected]

Pre-Show Registration WRS REGISTRATION Tel: + 44 (0) 1204 590 323

On-site Registration ZEST Email: [email protected]

SHOW VENUE:

ADDRESS CONTACT INFORMATION

Bombay Convention and Exhibition Centre NESCO Compound, Off Western Express Highway, Goregaon East, Opp.

Mahananda Dairy, Mumbai, Maharashtra, 400063 India

Contact: Email: [email protected]

Tel: + 91 22 664 50123















FORMS CHECKLIST

Please use this form checklist to complete and return you stand forms by the deadline date listed below.

ALL EXHIBITORS DEADLINE FORM (CLICK LINK BELOW)

Show Catalogue (Editorial) 17th

February https://quartzltd.wufoo.com/forms/p1v04nt81qgac7o/

Exhibitor Badges ASAP Exhibitor Badges Registration

Health & Safety | Site Rules 23rd

March Health & Safety Form

1. SHELL SCHEME EXHIBITORS DEADLINE FORM (CLICK LINK BELOW)

Fascia Name Board 14th

April Shell Scheme Fascia Form

Shell Scheme Risk Assessment 23rd

March Shell Scheme Risk Assessment

2. SPACE ONLY EXHIBITORS DEADLINE FORM (CLICK LINK BELOW)

Space Only Form 23rd

March Space Only Form

Risk Assessment 23rd

March Risk Assessment

Method Statement 23rd

March Method Statement

Construction Phase Plan 23rd

March Construction Phase Plan

OPTIONAL DEADLINE FORM (CLICK LINK BELOW)

Audio Visual 14th

April Audio Visual Form

Catering ASAP Email: [email protected]

Cleaning 14th

April Cleaning Order Form

Electrics & Lighting 14th

April Lighting & Electric Form

Freight ASAP Email: [email protected]

Furniture 14th

April Furniture Rental Order Form

Graphics Printing Services ASAP Email: [email protected]

Internet ASAP Email: [email protected]

Invitation Letter ASAP Invitation Letter Form

Publicity & Visitor Tickets ASAP Email: [email protected]

Security - stand cover ASAP Email: [email protected]

Sponsorship Opportunities ASAP Sponsorship Opportunities

Telecommunications ASAP Email: [email protected]

Temporary staff 14th

April Temporary Staff Form

https://quartzltd.wufoo.com/forms/p1v04nt81qgac7o/

https://www.worldregistrationsystems.com/quartz_ofii2017_exhibreg.htm

https://quartzltd.wufoo.com/forms/pjmb9e305isyjj/

https://quartzltd.wufoo.com/forms/pmtp2ww1o8u5nh/

https://quartzltd.wufoo.com/forms/p10rt9580p5q5xg/





https://quartzltd.wufoo.com/forms/p13m4bug0li7l2x/




EVENT TIMETABLE

BUILD-UP | SPACE ONLY STANDS:

DATE TIME

Thursday 18th

May 2017 10:00 – 18:00hrs

BUILD-UP | SHELL SCHEME STANDS:

DATE TIME

Thursday 18th

May 2017 15:00 – 18:00hrs

NOTE: Your shell scheme stand will not be ready to dress before 15:00hrs on Thursday 18

th May 2017.

OPEN DAYS | ALL STANDS:

DATE TIME

Friday 19th

May 2017 09.00 – 1 08: 0hrs

Saturday 20th

May 2017 09.00 – 71 0: 0hrs

NOTE: Exhibitors can gain entry into the hall from 08.00hrs on each open day.

BREAKDOWN | ALL STANDS:

DATE TIME

Saturday 20th

May 2017 71 0. 0 – 22.00hrs

IMPORTANT BREAKDOWN INFORMATION:

Under no circumstances must any stand fittings, machinery, equipment or displays etc. be left in the hall after 22.00hrs on Saturday 20

th May 2017. Any items left in the hall after this time will be disposed of and the removal charge

invoiced direct to the Exhibitor. Removal of exhibits can start once the show closes, after 17.00hrs on Saturday 20

th May 2017. All graphics or

display materials attached to booth walls must be removed by the exhibitor as Shell Scheme stand structures will be dismantled from 18:00hrs. Any working in the hall outside of these hours may be subject to a fee. All personal property and exhibits must be cleared from shell scheme stands prior to dismantling. Exhibitors are reminded that they must not dismantle their stands or remove exhibits before the official close of the show. Security staff will be under strict instruction to stop Exhibitors taking exhibits out of the halls before this time.


ACCOMMODATION

The Ambassador Holidays booking agent has secured some preferential rates for exhibitors at The Leela Mumbai and the Westin Mumbai Garden City. Due to the high demand for accommodation close to the Bombay Convention and Exhibition Centre you are advised to book your rooms early.

Contact: Felia Cardozo Ambassador Express Holidays P.Ltd

14 Embassy Centre, Nariman Point,

Mumbai, 400 021 Tel: 022 4343 2400 24 | 976 984 7203

Email: [email protected] | [email protected]

ADMISSION | BADGES TO THE EXHIBITION

For general admission times for exhibitors, see the timetable at the front of this manual. Exhibitors wanting to gain access outside these times require the permission of the organisers. Passes/badges are required for entry into the halls at all times. Exhibitor Badges - The badges are prepared by the registration company and can be collected on the last build-up day from registration desks on-site. Please order your badges as soon as possible so your badges will be ready for you to collect onsite.

Please enter the link below into your internet browser to order your open day Exhibitor Badges:


Please note: Exhibitor Badges will not be sent out prior to the show.

The badges must be carried by the holders at all times when entry into the halls is required and shall be shown on the request of the Security Officers on duty in the halls. Additional badges and amendments can be made at the Registration desks on-site on the last day of build-up.

CONTRACTORS PASSES – FOR SPACE ONLY STAND CONSTRUCTION: Anyone not a member of the Exhibitor’s staff requiring access to the exhibition during the build-up and breakdown period (e.g. contractors/van and lorry drivers) MUST wear a contractor’s badge and will be required to show it to security staff to gain access to the building.

If you need any additional contractor badges during build-up contractor badges will be available onsite from the registration desk.

AUDIO VISUAL

SS Exhibitions have been appointed audio visual contractor. They offer exhibitors a variety of audio visual equipment including sound, light, video, systems and stage. Please complete the form and return by 14

th

April 2017. Orders placed after this date may not be guaranteed and may incur a 30% late fee.

Please order your AV using the Exhibitor Account Form

For further information please email [email protected]






BANKING | EXCHANGE FACILITIES There is a HSBC ATM machine at the IT Building within the premises of Bombay Convention and Exhibition Centre.

BUSINESS CENTRE

There is a Business centre in the Bombay Convention and Exhibition Centre.

CAR PARKING There are 2000 free parking spaces directly outside Bombay Convention and Exhibition Centre on a first come, first serve basis.

CARPET | FLOORING

The official supplier of carpet and flooring is SS Exhibitions. If you require any further information, please contact SS Exhibitions whose details are below. Please complete the Furniture & Accessories order form if you wish to place an order.

Vamshidhar Gurram SS Exhibition Services

156/A, MLA Colony, Road No. 12, Banjara Hills, Hyderabad – 500034, India Tel: + 91-9848 450 521 | email: [email protected]

CATERING The Bombay Convention and Exhibition Centre is the sole concessionaire for food and beverage services within the Convention Centre. No outside food and beverages (including tea/coffee) will be allowed inside The Bombay Convention and Exhibition Centre. Please contact [email protected] | +91 961 989 8598 as soon as possible to guarantee catering for your stand.

CHANGE OF EXHIBITS DURING EXHIBITION OPENING HOURS Regulations do not permit the change of exhibits during the open hours of the Exhibition. Any exhibitor wishing to bring in, or remove, equipment during the run of the Exhibition must apply to the Organisers for permission to do so.

CHILDREN

The Organisers shall not issue passes for the build-up and breakdown period to children under the age of 18 as the venue is classed as a building site during these periods. As this is a trade event children under the age of 18 are not allowed entry into the exhibition halls.

CLEANING General hall cleaning will be carried out each day. However, it is the responsibility of the exhibitor to maintain their own stand and keep it in a tidy condition at all times. If you require stand cleaning services, please use the Cleaning Order Form and return it before the 14

th April

2017.

For further information please email [email protected]





COMPRESSED AIR Compressed air is available, please contact the venue directly.

DELIVERIES

All deliveries made to the Bombay Convention and Exhibition Centre must be received by the exhibitor. Deliveries can only be made within the event dates and deliveries cannot be made to your stand during the show open hours. Outside these dates deliveries may be refused entry.

All goods and deliveries should be clearly labelled as follows:

OFI INDIA 2017 Company Name & Stand number

Stand Managers name & Contact number Bombay Convention and Exhibition Centre

NESCO Compound, Off Western Express Highway, Goregaon East, Opp. Mahananda Dairy, Mumbai, Maharashtra, 400063 India

Exhibits should only be sent to the exhibition hall when the stand is sufficiently prepared to receive them. The Exhibitor and/or his representative must be present at their stand to accept delivery of the exhibits. The Organiser will not accept any delivery on behalf of any exhibitor or for any failure in delivery, neither will the Organiser be responsible for the subsequent safekeeping of such items.

DILAPIDATIONS

Exhibitors are reminded that their contractors using adhesive tape to fix carpets or other materials to the Hall floor will be held responsible for removing the same at the end of the Exhibition. A dilapidation charge will be made against the exhibitor should the tape still be in position at the end of breakdown or if any damage has been made to the floor.

DISTRIBUTION OF ADVERTISING MATERIAL Only advertising material and goods from companies authorised to be at the exhibition may be distributed. Advertising material may only be distributed at one’s own stand. It is prohibited to distribute advertising material at the entrances, in the aisles and in the areas outside the exhibition halls. Distribution to other stands requires written authorisation from the Organisers.

ELECTRICAL SERVICES The official supplier of electrical services is SS Exhibitions. If you require any further information, please contact SS Exhibitions whose details are below. Please complete the Lighting & Electricals order form if you wish to place an order.





EMPLOYMENT OF LABOUR

All personnel directly or indirectly employed or authorised by Exhibitors, their agents or contractors in the construction of all stand fitting and display work, should be undertaken by suitable trained operatives working in accordance with legislation.

The Organiser is not able to supply labour for the handling of goods and other items. Exhibitors should arrange with the lifting contractor, shipping and forwarding agent or stand fitting contractor for these services and should not employ any casual labour offered in the hall.

The exhibitor should not make payments to labour staff to secure preferential treatment and is asked to report immediately to the Organiser’s any employee soliciting money for services rendered.

In the interest of the exhibition as a whole, which must be the primary concern at all times, the Organisers decision on any dispute concerning labour being employed must be taken as final.

EXHIBITOR CATALOGUE | ADVERTISING Research shows that advertising in an exhibition catalogue provides a valuable supplement to other show-time activities. If you wish to advertise, please let us know as soon as possible.

For further information please contact:

Mark Winthrop-Wallace | Tel: + 44 (0) 1737 855 144 | Email: [email protected]

The catalogue will be printed in English and will be handed to every visitor attending the exhibition. Please note that we reserve the right to condense and edit entries for reasons of space, clarity and magazine style.

EXHIBITION CATALOGUE | EDITORIAL ENTRY

OFI INDIA 2017 official show catalogue will be given away free to all registered visitors. Copies will be printed and bound into Oils & Fats International and circulated to all regular readers worldwide. The catalogue will be included in the March/April 2017 issue. Please complete and submit the form below, if you have not already done so.

Exhibition Catalogue Editorial: https://quartzltd.wufoo.com/forms/p1v04nt81qgac7o/

Deadline date: 17th February 2017

For further information please contact: Serena Lim | Editor | Tel: + 44 (0) 1737 855 157 | Email: [email protected]

The catalogue will be printed in English and will be handed to every visitor attending the exhibition. Please note that we reserve the right to condense and edit entries for reasons of space, clarity and magazine style.

FLOOR LOADING

The maximum load is up to 10 tons per m2. Exhibitors with heavy equipment should consult the official on-site handler in case of doubt. Working machinery must be adequately guarded against any possibility of accidents to visitors.


https://quartzltd.wufoo.com/forms/p1v04nt81qgac7o/



FLORAL DECORATIONS

There is no official florist for the show. Please make your own arrangements if you require floral decorations.

FREIGHT FORWARDING

If you intend to ship freight without using the appointed show freight agent (CEVA Show Freight) Quartz Business Media and CEVA Show Freight will not be held responsible for getting your freight through customs. To avoid this situation occurring it is essential that you use the official contractor

The official freight forwarder, customs clearing agent is:

Contact: Andrew Riley Tel: + 44 121 782 8888 | fax: + 44 121 782 2875 | email: [email protected]

Address: CEVA Showfreight, Unit 3A, Perimeter Way, NEC, Birmingham, B40 1PJ, UK

Please contact Andrew direct with your freight requirements as soon as possible, all shipments must arrive in India at least 2 weeks before delivery to stand date.

Please be aware that NO food items can be sent in the shipments, as they will not clear customs.

CEVA will co-ordinate the movement of all international freight from country of origin through to customs clearance and delivery to the venue. CEVA will contact each exhibitor to discuss their individual freight requirements and advise shipping dates for air and sea consignments. They are able to offer world-wide transportation services through a network of their own appointed agents.

International Freight Forwarding - All exhibitors or their appointed representatives are advised to make early contact with CEVA ShowFreight to co-ordinate their shipping arrangements.

Exhibitors will be issued with complete shipping instructions by CEVA ShowFreight. However, for early planning purposes exhibitors should contact CEVA ShowFreight to get cargo deadline dates.

Failure to comply with the latest arrival dates above could result in non-arrival or late delivery of exhibits to the show.

Shipping Insurance - It is the Exhibitor’s responsibility to ensure that their exhibits are covered by adequate insurance for the shipment to, duration of, re-packing and re-exportation from the exhibition to their premises or buyer.

Storage - The organisers and CEVA ShowFreight are unable to provide facilities onsite for packing cases, surplus materials or any other property of exhibitors. Prior arrangements for safe keeping of such items must be made with CEVA ShowFreight or the exhibitor’s established local agent.

During the move in of exhibits or displays, the construction of stands and removal of exhibits, the passageways in the exhibition hall must not be obstructed with packing materials, construction materials or debris.

The organisers wish to reiterate that the aisles MUST be kept clean and clear of cartons, crates or bulky exhibits AT ALL TIMES. This is the responsibility of every exhibitor and their contractors. A penalty may be levied on the exhibitor if this rule is not complied with.



FURNITURE HIRE The official supplier of furniture is SS Exhibitions. If you require any further information, please contact SS Exhibitions whose details are below. Please complete the Furniture & Accessories order form if you wish to place an order which can also be found on the Forms Checklist page.



GRAPHIC PRINTING SERVICES

The official stand contractor for the show (SS Exhibitions) will be able to assist you regarding graphic printing services. Please feel free to contact them using the details below:


156/A, MLA Colony, Road No. 12, Banjara Hills, Hyderabad – 500034, India Tel: + 91 9848 450 521 | email: [email protected]

INSURANCE

Whilst every reasonable precaution is taken, the Organisers expressly decline responsibility for any loss or damage which may befall the person or property of the Exhibitor or his agent from any cause whatsoever. The Exhibitor must have suitable liability insurance. Providing cover not only against personal injury, damage to property or financial losses but also against damage to the venue and any hired goods/items.

IMPORTANT NOTICE TO ALL EXHIBITORS

Please note that our Exhibitors’ Contract requires you to have Public Liability Insurance. You should note that this is not the same as Employers’ Liability Insurance, which is mandatory in the UK. You may already have Public Liability cover, however it is important to note that not all business policies offer cover for organised events taking place outside your business premises.

Please bring to the exhibition a copy of your public liability insurance.

INTERNET| WI-FI ACCESS

Wi-Fi is available at the Bombay Convention and Exhibition Centre. If you require an Internet Connection please contact [email protected] . A rate card can be found at the back of this manual.

MACHINERY EXHIBITS

If you intend to bring a machine in as part of your exhibit, please can you advise us of the following details:

Stand Number | Dimensions of the machinery | Weight

If your machine has moving parts you will need to complete a Risk Assessment. Please complete this form and send it to [email protected] as soon as possible.

PRAYER ROOM Prayer rooms are not available at the Bombay Convention and Exhibition Centre.






PROMOTIONAL MATERIAL

Each exhibitor will automatically receive 100 visitor admission tickets to send out to all your clients inviting them to the show. Your allocation of printed tickets will be posted direct to the contracted exhibiting company prior to the show. If you would also like a PDF version of the visitor ticket to email out to your clients or any further information, please email [email protected] as soon as possible.

REMOVAL OF EXHIBITS The exhibitor must arrange for the removal of exhibits after 71 0. 0 hrs on Saturday 20

th May 2017. Allgraphics or display materials attached to stand walls must be removed by the exhibitor as Shell Scheme stand structures will be dismantled from 19:30hrs.

RISK ASSESSMENT

Risk Assessments are a legal requirement within the workplace. A risk assessment must be carried out for your stand. This must include build-up, open days and breakdown and you should consult and include information from your appointed contractors. Once you have completed your risk assessment you must highlight to the organisers any risks you have identified as either medium or high risk together with the measures you intend to take to minimise the risks. These must be included on your Risk Assessment and returned to the organisers. A step-by-step guide to Risk Assessments is listed below. Please complete the Health & Safety declaration once you have completed your risk assessment and return the form to the organisers IMMEDIATELY.

Listed below are four easy steps to use as a guide when completing your Risk Assessment.

Step 1 HAZARDS

Look for the hazards that you could reasonably expect to result in significant harm under the conditions in your workplace, (in this case your stand). Use the following examples as a guide:

- Slipping/tripping hazards (e.g. poorly maintained floors or stairs) - Fire (e.g. from flammable materials) - Chemicals (e.g. cleaning fluids) - Moving parts of machinery (e.g. blades) - Work at height (e.g. from platforms, tower scaffolds, etc.) - Vehicles (e.g. forklift trucks)

Step 2 WHO MIGHT BE

HARMED?

There is no need to list individuals - just groups of people, for example: - Contractors - People sharing your stand/space - Visitors - Cleaners - Organisers - Maintenance personnel

Pay particular attention to people who may be more vulnerable: - Staff/Visitors with disabilities - Inexperienced staff - Lone workers - Foreign staff/visitors

Step 3 IS THE RISK

ADEQUATELEY CONTROLLED?

Have you already taken precautions against the hazards you have listed?

Have you provided for example: - Adequate information, instruction or training?



- Adequate systems or procedures?

Do the precautions: - Meet the standards set by a legal requirement? - Comply with a recognised industry standard? - Represent good practice? - Reduce risk as far as reasonably practicable? - Meet the regulations of the organisers and the venue? - If so, then the risks are adequately controlled, but please indicate the precautions you have in place.

Step 4 WHAT FURTHER

ACTION IS MOCESSARY TO

CONTROL THE RISK?

What could you reasonably do for those risks which you found were not adequately controlled?

Give priority to those risks which affect large numbers of people or could result in serious harm. Apply the principles below when taking further action: - Try a less risky option - Prevent access to the hazard (e.g. by guarding) - Organise work to reduce exposure to the hazard - Issue personal protective equipment - Provide welfare facilities (e.g. washing facilities for removal of contamination and first aid) - Remove the risk completely

RULES & REGULATIONS

Please find below the Rules and Regulations that govern your participation at this exhibition. It is important that you read these and follow their advice.

Quartz Business Media – Terms & Conditions (http://quartzltd.com/terms-conditions)

G-guide (http://theg-guide.org/)

CDM Regulations (http://www.hse.gov.uk/Construction/cdm/2015/index.htm)

Site Rules (at the back of this manual)

SAFETY | SITE RULES Please note that we take Health and Safety very seriously and require you to be aware and adhere to the site rules during build up and break down. It is your responsibility as an exhibitor to make your staff and any contractors you hire aware of these site rules. Anyone seen on-site breaking these rules may be requested to leave the hall. Please print these Site Rules and make all staff and your contractors aware of them. Click here to view and print the Site Rules.

SECURITY

A security service will operate within the exhibition halls throughout the tenancy, however, the organisers will not be held responsible for any loss or damage to exhibitor’s property. As well as taking out adequate insurance, exhibitors should instruct their personnel not to leave their stands with exhibits unattended at any time when the halls are open, whether during the installation, open or dismantling periods. Briefcases, laptops and mobile telephones are particularly vulnerable – safeguard them at all times. Portable items should be secured overnight and removed immediately when the exhibition closes, when the risk of loss or damage is at its greatest. In the event of loss or damage, exhibitors should report immediately to the organiser with details of the loss or damage sustained timings and description of articles etc. General security arrangements for the exhibition will be controlled by the Organisers in conjunction with the venue. It is recommended that a member of staff man the stand at least half an hour before the

http://quartzltd.com/terms-conditions

http://theg-guide.org/

http://www.hse.gov.uk/Construction/cdm/2015/index.htm


exhibition opens and until all visitors have left the hall. Under no circumstances should a stand be unmanned during the open periods of the exhibition.

Should you require additional security for your stand, please contact Denetim Services (QUOTE FSF): Tel: +91 991 019 5928 | Email: [email protected]

SHELL SCHEME STAND INFORMATION

The Organisers have appointed SS Exhibitions as the official stand building contractor for this event. Please remember to complete your Fascia Name Board Form by the deadline date of 14

th April 2017.

If you require any assistance regarding your shell scheme stand, please use the contact details below.

Contact: Vamshidhar Gurram SS Exhibition Services 156/A, MLA Colony,

Road No. 12, Banjara Hills, Hyderabad – 500034

Tel: +91-9848450521 | email: [email protected]

SHELL SCHEME STAND SPECIFICATION

If you have booked a Shell Scheme stand, the following will be supplied as part of your package (per 9sqm):

Shell Scheme walls- white

Fascia name panel + stand number on every open side

1x square table

2x chairs

1x waste bin

3x spot lights

1x plug socket

Brand new dark grey colour synthetic carpet Corner stands will be built with 2 open sides and adjoining stands will be built with a centre wall unless otherwise specified to the stand contractor. All enquiries concerning Shell Scheme should be directed to the stand contractor.

Please note this shell scheme image is for illustration purposes only.

SHELL SCHEME STAND REGULATIONS

When planning the interior of the stand, the exhibitors should take into account the following stand building regulations:




1) No additional fitting of display material may be attached, nailed, screwed or drilled to the Shell Scheme

stand. If this instruction is ignored, Quartz Business Media Limited may charge the exhibitor and/or contractor concerned for damage to the material. If you require assistance in hanging or displaying your exhibits, please consult the official contractor.

2) No painting or wallpapering on panels is allowed. Exhibitors who wish to have panels painted must inform the official contractor, who will provide a quotation and carry out the work.

3) No free-standing fitting should exceed a height of 2.5m at borders. This includes towers and logos/names etc.

4) The fascia board may include a company logo by arrangement with the official contractor at an additional cost.

5) No suspensions or attachments may be made from beams or rafters of the exhibition hall, or any fixing be made on the floor, columns, walls or any other part of the building.

6) An exhibitor occupying a corner stand (open to two or three sides) must get the Organisers approval before closing any side.

7) Contractors, other than the officially appointed contractor, carrying out shell scheme stand interior are responsible for removing their waste material daily during build-up period and all their material at the end of the exhibition.

8) The Organiser will be responsible for the official identification and numbering of stand. Please complete the SS Exhibitions Fascia Name board order form.

9) Alterations on site to the standard shell scheme package may be subject to a charge being made. Please notify any changes required direct to the stand builder prior to build-up.

Please Note: Any Electrical, Furniture or Extras orders received after the deadline date (see the Form Checklist) may carry a surcharge. If the fascia name form is not received by the deadline date the company name given on the original exhibition contract will be printed on your fascia board. Any changes made to the fascia name after it has been printed will be subject to an additional charge which the exhibitor will be responsible to pay direct to the contractor.

SMOKING

Smoking is NOT allowed inside at any time.

SPACE ONLY STAND FITTING REGULATIONS Please note: No work is to commence in the halls until approval of the plans has been given in writing. If you have any questions regarding building regulations please contact [email protected]. If you are a Space Only exhibitor you have purchased an area of empty space, therefore no lights and electrics are included. You will need to complete and return the Space Only forms from the Forms Checklist on page 3 of this manual. Please complete the space only form, risk assessment, method statement, Construction Phase Plan and upload images including the dimensions of your stand via the upload buttons on the ‘Space Only’ form.

Please note the deadline date for these forms is 23 rd March 2017

All space only stand plans will need to be approved by the venue before build can commence onsite. When you have submitted the forms they will be forwarded to the venue for approval and an email of approval will be sent if approval is given. If your stand is deemed a complex structure and a structural engineer is required to assess your plan there maybe additional charge for this service. No work is to commence in the halls until approval of the plans and correct Health & Safety paper work has been given in writing.



The design of the stand must be such that the stand can be erected and dismantled within the time given. No additional hours will be available for late working. The level of complexity needs to be reviewed to make sure the stand can be put up safely in the time set. See the Event Timetable (page 4) in this manual. Max Build Height: 3.5m Please note that as an exhibitor or a stand contractor you have a responsibility to:

• Be aware of their duties, roles and responsibilities • Provide sufficient Pre-construction information to all designers, contractors and sub-contractors • Prepare and document a Construction Plan for all involved in the construction of the stand • Document and communicate the Site Rules and information to all those working on the stand • Exhibitors have a legal responsibility to comply with the CDM Regulations 2015.

For further information please visit the G-guide: http://theg-guide.org/ where you can download a copy of the Guide to Global Standards of Health and Safety at Exhibitions.

SINGLE STOREY STANDS UNDER 3.5M IN HEIGHT

Technical plans, a risk assessment, method statement and a construction phase plan must be submitted

with the Space Only form. They should include the following details:

A plan showing location within the exhibition

A plan view with external dimensions, indicating which sides are open onto gangways, plus the

location of any hall column and its dimension to the nearest stand edge.

Elevation views, indicating clearly the heights of all stand fittings.

Details of all walling, platforms, demonstration areas, exhibits, graphics, etc.

Details of materials and fire protection.

SOLID WALLS: Solid walls along gangway edges are not permitted. Solid walling should either have natural

breaks, see-through glazed panels at least 1m wide or other such features at regular intervals. Stands must

be suitably open so as not to cause offence to neighbouring exhibitors or breech fire regulations.

As a guide at least 60% of your stand should remain open.

Each stand will be assessed individually upon receipt of drawings by QBM & the Venue

TRAVEL DISTANCE: Adequate means of escape must be provided from all stands. The travel distances

from any part of the stand to the gangway must not exceed 15m.

MEANS OF ESCAPE - ENCLOSED AREAS: Alternative means of escape and adequately maintained general

and safety lighting with exit notices illuminated by both primary and secondary lighting systems must be

provided to any enclosed area.

SPACE ONLY STAND NUMBERING: All space only exhibitors must display their company name and stand

number prominently on their stand so that they can be viewed from each approaching gangway. This will

assist visitors in locating their position within the hall and finding the stands they wish to visit.

OBSTRUCTING GANGWAYS: No part of any stand or exhibit, including fascia, signs, banners, rigging,

lighting, corner posts, etc., shall project into or over the gangway or obscure any fire or exit signs.

Organisers reserve the right to remove any such item.

MAINS SUPPLY: Appointed Contractor (see exhibitors manual) is solely responsible for the supply and

connection of natural gas, compressed air, water and waste services. Services will be supplied via under

http://theg-guide.org/


floor service ducts and must be controlled by mains stop-cock fitted in rigid metal piping and in an

accessible position on your stand.

PLATFORMS: Platforms are not essential but where they are incorporated into the stand design the

following regulations apply.

The general height may not exceed 100mm but areas may be super-elevated for display purposes.

Details of super platforms, above the height of 600mm (24") to which persons have access are

deemed as complex and must be submitted to the Organiser for approval by the Authorities.

Corners should be rounded off and platforms over 38mm should incorporate a ramp into their

design for disabled access to meet the requirements introduced under the Disability Discrimination

Act.

Please see the general information section regarding your responsibilities under the Disability

Discrimination Act.

The flooring must not be less than a nominal 25mm (1") thick and be laid with close joints. Wood,

chipboard or blockboard used for a floor shall be of a minimum thickness of 18mm.

Platforms must be of a strength and stability sufficient to carry and distribute the weight of the

stand fitting, stand personnel, visitors and exhibits having regard to the loading limits of floors.

When laying platforms on your floor space, please pay special attention to the area marked out for your

stand. Failure to build to the marked out area will result in delays to the laying of the gangway carpet, and

any additional costs incurred by the Organiser will be passed back to the relevant exhibitor. Please ensure

your stand contractors are aware of this.

DOORS AND WINDOWS: To avoid accidents, all doors and windows along gangway edges must open

inwards, for meeting room doors these should open in the direction of travel when escaping from an

enclosed space, therefore would need to open outwards. Doors and windows which open outwards should

not exceed beyond the site boundaries and therefore be set back. All doors should be fitted with a vision

panel of clear glazing at sight level (including for wheelchairs) giving a zone of visibility between 500mm

and 1500mm above floor level. Enclosed rooms within stands must be provided with a means of alerting

occupants in the inner room to a fire having started in the access room. Rooms may contain no more than

50 persons at any time and no staircase shall end in an enclosed room. Stands must be lined throughout

with non-combustible fire resisting materials.

COLUMNS: Where columns fall wholly or partially within the area of allocated space, they should be

encased by the exhibitor on all four sides to a minimum height of 2.5m. The casing must be self-supporting

and may not be fastened to the column.

Any Columns which have services or emergency equipment on them will need to be left clear or accessible

by a door or curtain. Approval for enclosing columns with services on will need prior approval from the

venue.

When laying platforms on your floor space, please pay special attention to the area marked out for your

stand. Failure to build to the marked out area will result in delays to the laying of the gangway carpet, and

any additional costs incurred by the Organiser will be passed back to the relevant exhibitor. Please ensure

your stand contractors are aware of this.

SPONSORSHIP OPPORTUNITIES

Please contact Mark Winthrop-Wallace for all sponsorship opportunities available at this exhibition. Please email [email protected] or telephone on +44 (0) 1737 855 114.



For further details please click here to see the ‘Sponsorship Opportunities’ which you can also find on the Forms Checklist.

STORAGE For safety reasons, empty packaging must be removed from the Bombay Convention and Exhibition Centre site. Storage is prohibited. Any packaging found on site may be destroyed. Any packages or objects left on the Convention Centre site after clear-up will be destroyed. The Organiser & the venue bears no responsibility whatsoever in the event of loss or destruction of such items. Exhibitors are to arrange the safe removal of packing materials, empty carton boxes and wooden crates for disposal or storage before the exhibition opens.

TEMPORARY STAFF If you require temporary staff to assist you please complete the Hostess Services order form. You will find the link to this form on Forms Checklist page of this manual.

VISA

If you require a letter of invitation to gain your visa for entry into India please complete and return the visa

form. Please click here to see the Invitation Letter Form, which can also be found on the Forms Checklist.

https://quartzltd.wufoo.com/forms/p13m4bug0li7l2x/

RISK ASSESSMENT | FIO 7201 India Please complete and return to: iais [email protected] by 23 rd 7 March 201 | Thank you.

PLEASE USE BLOCK CAPITALS:

Company Name:

Address:

Postcode: Town: Country:

Tel: Mobile:

Email:

Contact Name: Stand No.:

Task Hazards Who is at risk?

Exhibitor, Contractor, Visitor, Employee etc.

Risk Level X

Severity ( )

Likelihood X

Severity ( )

Precautions/Cautions measures that are required: (include

current/existing control measures)

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

Risk Assessment undertaken by: ………………………………………………………

PRINT NAME

………………………………………………………

SIGNATURE

Task Hazards Who is at risk?

Exhibitor, Contractor, Visitor, Employee etc.

Risk Level X

Severity ( )

Likelihood X

Severity ( )

Precautions/Cautions measures that are required: (include

current/existing control measures)

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

V High High

Medium Low

EXHIBITOR METHOD STATEMENT | FIO India 7201

Please note that this simplified form may be inadequate for the larger, complex stands and exhibitors should therefore submit their own version.

Stand No:

Company:

Responsible Person:

Stand Details & Location:

Access:

Erection & Timetable:

Stability:

Lifting:

Scaffolding:

COSHH:

Environment:

Services:

Safety features:

Exhibits:

Please complete this form by rd32 7201 hrcaM at the latest and email to:

imais [email protected]

Thank you.

1

Construction Phase Plan (CDM 2015)What you need to know as a busy builder

Health and Safety Executive

Under the Construction (Design and Management) Regulations 2015 (CDM 2015) a construction phase plan is required for every construction project. This does not need to be complicated. If you are working for a domestic client, you will be in control of the project if you are the only contractor or the principal contractor. You will be responsible for:n preparing a plan;n organising the work; andn working together with others to ensure health and safety.

You could be a builder, plumber or other tradesman, doing small-scale routine work such as:n installing a kitchen or bathroom;n structural alterations, eg chimney breast removal;n roofing work, including dormer windows;n extension or loft conversion. A simple plan before the work starts is usually enough to show that you have thought about health and safety. If the job will last longer than 500 person days or 30 working days (with more than 20 people working at the same time) it will need to be notified to HSE and it is likely to be too complex for this simple plan format.

The list of essential points below will help you to plan and organise the job, and work together with others involved to make sure that the work is carried out without risks to health and safety. It will also help you to comply with CDM 2015. You can use the blank template on page 2 to record your plan.

PlanMake a note of the key dates, eg:n when you’ll start and finish;n when services will be connected/disconnected;n build stages, such as groundwork or fitout. You will need to find out information from the client about the property, eg: n where the services and isolation points are; n access restriction to the property;n if there is any asbestos present.

Working togetherIt may be useful to record the details of anybody else working on the job, including specialist companies and labourers. Explain how you will communicate with others (eg via a daily update), provide information about the job, coordinate your work with theirs and keep them updated of any changes, eg:n to site rules;n to health and safety information;n what you will do if the plan or materials change or

if there are any delays;n who will be making the key decisions about how

the work is to be done.

n Identify the main dangers on site and how you will control them, eg:

- the need for scaffolding if working at height;- how structures and excavations will be supported

to prevent collapse;- how you will prevent exposure to asbestos and

building dust;

- how you will keep the site safe and secure for your client, their family and members of the public.

n Make sure that there are toilet, washing and rest facilities.

n Name the person responsible for ensuring the job runs safely.

n Explain how supervision will be provided.

If you are unsure about how you can make your site safer, see www.hse.gov.uk/construction for more information and to download other Busy Builder sheets. See www.citb.co.uk for a free smartphone app CDM wizard.

Organise

Construction Phase Plan (CDM 2015)

2

This guidance is issued by the Health and Safety Executive. Following the guidance is not compulsory, unless specifically stated, and you are free to take other action. But if you do follow the guidance you will normally be doing enough to comply with the law. Health and safety inspectors seek to secure compliance with the law and may refer to this guidance.© Crown copyright If you wish to reuse this information visit www.hse.gov.uk/copyright.htm for details.Published by the Health and Safety Executive CIS80 04/15

Your name/company

Name and address of client

Contact details of architect or principal designer

What is the job?

Is there anything the client has made you aware of?

Key dates: Start Finish Other

Where are your toilet, washing and rest facilities?

Who else is on site – and their contact details?

Who will be the principal contractor?

How will you keep everyone on site updated during the job?

What are the main dangers on site, eg:Falls from heightn Make sure ladders are in good condition, at the correct angle and securedn Prevent people and materials falling from roofs, gable ends, working

platforms and other open edges using guardrails, midrails and toeboardsCollapse of excavationsn Shore excavations; either cover or barrier excavations to stop people and

plant falling in Collapse of structuresn Support structures (such as walls, beams, chimney breasts and roofs) with

props; ensure props are installed by a competent person Exposure to building dustsn Prevent dust by using wet cutting and vacuum extraction on tools; use a

vacuum cleaner rather than sweeping; use a suitable, well-fitting maskExposure to asbestosn If you suspect that asbestos might be present, don’t start work until a

demolition/refurbishment survey has been carried outn Make sure everyone on the site is aware of the resultsActivities or workers requiring supervisionn Who will be supervising?Electricity n Turn electricity supply and other services off before drilling into wallsn Do not use excavators or power tools near suspected buried servicesRisks to members of the public, the client and othersn Keep the site secure to prevent unauthorised access; net scaffolds, use

rubbish chutes Other dangers on site

What controls do you have?

Hazard is present

WOR

KING

TOG

ETHE

RPL

ANOR

GANI

SE

1

Exhibitor :________________________________________ Stand#:________ Contact: ___________________

FASCIA FORM (Compulsary for Built-up Stall Exhibitors)–––––––––––––––––––––––––––––––––––––––––––––––––Kindly complete and return Mayby 1 , 2017

FORM 01

Place :

Date: Authorised Signatory with Company Stamp

A: Fascia name: Shell scheme includes one set of company name in short form, in black vinyl, for each exhibitor, maximum 30 characters. Please indicate the name below (in block letters)

Return to : S. S. Exhibition Services Plot No.156/A, MLA Colony, Road, No.12, Banjara Hills, Hyderabad - 500034 M: +91-9848450521; E-mail: [email protected]

2

FORM 02FURNITURE AND ACCESSORIES–––––––––––––––––––––––––––––––––––––––Kindly complete and return Mayby 1 , 2017

Note: Liability for ordered items remain with the exhibitor till the end of the show. As stock is limited, late orders cannot be assured. Any late orders accepted after March 3, 2017 will attract a 30% surcharge. Ordered items will be delivered only after receipt of payment.

All items are on a rental basis. Service Tax will be extra, as per Service Tax Act.

* Subject to be changed as per government norms.

Sub-Total-1 Sub-Total-2

Total (Sub-Total-1 + Sub-Total-2)

Add Service Tax* @ 15%

Grand Total

01 Counter 1000 13

02 Lockable Counter 2500 30

03 Square Meeting Table 1000 13

04 Rnd Meeting Table (W) 1000 13

05 Rnd Meeting Table (Glass) 1200 15

06 Chair 500 7

07 Display Podium (.5x.75m) 1000 13

08 Glass Counter 3000 38

09 Glass Showcase(Slim) 3600 42

10 Glass Showcase 4500 55

S. Item Price Qty. Amt.

No. INR GBP

S. Item Price Qty. Amt.

No. INR GBP

11 Literature Stand 600 9

12 Shelf (Glass) 500 7

13 Shelf (Wooden) 800 11

14 Wastepaper Basket 100 2

15 Sta. Long Arm Spot Light 500 7

16 Socket Outlet 500 7

17 System Wall Panel 1200 15

18 Carpet (per sqm) 200 4

19 System Door 3000 38

10 Bar Stool 900 12

All payments to be made through DD / Cheque in favour of SS Exhibition Services, payable at Hyderabad or

by Bank Transfer to SS Exhibition Services, Our A/c No. is: 914020021704619, IFSC Code: UTIB0000008, Axis Bank, Begumpet, Hyderabad-500082, Andhra Pradesh, India

Place :



Exhibitor :_______________________________________________________________________ Stand#:___________

3

FURNITURE AND ACCESSORIES

Counter W H D 1080 750 540

Lockable Counter W H D 945 750 400

Square Meeting Table W H D 750 750 750

Lounge Table (Round) Dia H 750 750

Chair W H D 435 760 600

Display PodiumW H D500 750 500

Shelf (Glass) W D 1050 300

Glass Counter W H D 1050 1050 550

Glass Show Case (Slim)

W H D 500 2000 500

Glass Show Case W H D 1000 2000 500

Liteature Stand W H D 300 1200 400

Shelf (Wooden) W D 1050 300

Standard Long Arm Spot light

(75W)

Socket Outlet

Bar Stool (Adjustable)H - 50cm

4

FORM 03LIGHTING AND ELECTRICALS (Compulsory for Bare Space Stall Exhibitors)––––––––––––––––––––––––––––––––––––Kindly complete and return Mayby 1 , 2017


S.No. Item Unit Price Quantity Amount INR GBP

01 Standard Long Arm Spot Light - 75W 500 7

02 Socket Out Let 500 7

03 Metal Halide 1500 20

For lighting only (including consumption)

04 Single phase neutral, alternating at 220 V, 50 Hs, supply for the entire show period, including one day buildup, inclusive of cables and switch, laid up to a point in the booth, cost per Kw. 1,800 24

05 Three phase neutral, alternating at 415V, 50 Hz, supply for the entire show period, including one day buildup, inclusive of cables and switch, laid up to a point in the booth, cost per kW 2,000 28

Total


Grand total

Note: Liability for ordered items remain with the exhibitor till the end of the show. As stock is limited, late orders cannot be

assured. Any late orders accepted after March 3, 2017 will attract a 30% surcharge. Ordered items will be delivered

only after receipt of payment.





Place :


Exhibitor :_____________________________________________________________________________ Stand#:________

5

FORM 04COMPUTERS AND AUDIOVISUAL EQUIPMENT–––––––––––––––––––––––––––––––––––––––––Kindly complete and return Mayby 1 , 2017

Note: Liability for ordered items remain with the exhibitor till the end of the show. As stock is limited, late orders cannot be

assured. Any late orders accepted after March 3, 2017 will attract a 30% surcharge. Ordered items will be delivered

only after receipt of payment.


S.No. Item Unit Price Unit Price No. of Quantity Amount (Rs. /day) (GBP /day) days (Rs./GBP)

01 Laptop 2,000 28

02 Data Projector 5,000 65

03 Television - 42” 2,500 32

04 DVD Player 800 11

Total

Add Service Tax* 15%

Grand Total




Place :



Exhibitor :_____________________________________________________________________________ Stand#:________

6

FORM 05MAN POWER / STAND HOSTESSES / STAND CLEANING–––––––––––––––––––––––––––––––––––––––––––––––––Kindly complete and return Mayby 1 , 2017

Note: Liability for ordered items remain with the exhibitor till the end of the show. As stock is limited, late orders

cannot be assured. Any late orders accepted after March 3, 2017 will attract a 30% surcharge. Ordered items

will be delivered only after receipt of payment.


S.No. Category Rate Rate No. of Dates Amount Specifi c skills that (Rs.) (GBP) People From -to (Rs./GBP) are required

01 Stand hostess, 2,500 32 English speaking per day

Total


Grand Total




Place :



Exhibitor :______________________________________________________________________________ Stand#:________

Site Rule – Build up and Break Down

It is a condition of entry into the exhibition that EVERY Exhibitor, Contractor, Sub-contractor, Supplier (regardless of country of origin, incorporation or residence) and their agents working for you have read and acknowledged the site rules listed below. By entering the event hall, you are accepting that it is your legal and moral responsibility to ensure the site rules are adhered to by your team, contractors, sub-contractors and suppliers during the event. SITE RULES • EVERYONE must consider the safety of themselves and others at ALL TIMES • Be aware of moving traffic and forklifts – in the loading areas inside and outside the halls • PPE – appropriate PPE (Personal Protective Equipment) must be worn

High Visibility Vests Suitable footwear Suitable head protection when working at height (above 4m) or around working at height

FAILURE TO WEAR APPROPRIATE PPE WILL RESULT IN YOU NOT BEING ALLOWED ACCESS ONSITE • Hot work will be subject to a Hot Work Permit • Appropriate and safe methods of working at height are required at all times • Excessive Late Working will require additional crews • Dangerous working will result in suspension from the workplace, repeat offenders will be removed from site. • Contractors must remove their waste from site • Emergency gangways must be freight free and kept clear at all times All those working on site should be mindful that during the build-up and pull out it is a construction site with associated risks and in particular be mindful of heavy moving vehicles.

.

Sr. No Service Nature Basis of Charge 1 mbps 2 mbps 4 mbps 8 mbps 10 mbps 16 mbps 20 mbpsA Line Connectivity1 Broadband Connection 1 : 8 Line Per Day Per Connection 1,500.00 2,420.00 3,840.00 6,700.00 - 10,000.00 15,000.00

2 Lease Line Connection 1 : 1 Line Per Day Per Connection 2,700.00 3,220.00 5,040.00 7,900.00 11,200.00 14,000.00 16,000.00

B Wi Fi ( 512 kbps Per User ) Nature Basis of Charge Hall 1 Hall 2 Hall 5 Hall 6 Hall 7Organizers

Office VIP LOUNGE

3 Wi Fi with Authentication SMS Authentication Per Day Per Hall 24,000.00 12,500.00 17,500.00 17,500.00 14,000.00 6,000.00 6,000.00

4 Wi Fi with Authentication Manual Authentication Per Day Per Hall 20,000.00 8,500.00 13,500.00 13,500.00 10,000.00 5,000.00 5,000.00

Notes :1 Rates are inclusive of service engineers at site.2 Service Tax extra @ 12.36%3 Confirmations should be made 8 days prior to the exhibition day.3 The mentioned internet rates are applicable till March 2015.4 External agencies providing these services are prohibited to operate within BCEC.

Rate Card for Internet Services at Bombay Exhibition Centre

Annexure II

www.oilsandfatsinternational.com Mark Winthrop-Wallace | Tel: +44 (0)1737 855 114 | Email: [email protected] Anita Revis | Tel: +44 (0)1737 855 068 | Email: [email protected] Nikunj Vishwakarma | Tel: +91 916 735 1022 | Email: [email protected]

OFI INDIA 2017

19th – 20th May 2017 Hall II, Bombay Convention and Exhibition Centre, Mumbai, India

Sponsorship Opportunities

Stand out from your competitors

Maximise the number of visitors to your stand at the show

Create a longer lasting impression of your brand, company name and products or services

Consolidate your Brand and Position to the World’s Largest Importer of Edible Oil - India

Packages vary in cost and profile so they can be adapted and tailored to suit your company’s requirements.

Take a look over the opportunities available at OFI INDIA 2017 and contact us to talk about creating a package to support your plans

Being a sponsor at OFI INDIA now includes all these additional benefits-

which will help to consolidate your brand and position to the World’s

Largest Importer of Edible Oil- India

Credited as a Sponsor in the Conference and Exhibition Opening Address

Exhibition Show Catalogue Front Cover which will include recognition as a

Sponsor

Exhibition Show Catalogue ‘Welcome’ page will include recognition as a Sponsor

Exhibition Show Catalogue entry with logo as a Sponsor

Show Daily will include recognition as a Sponsor

Visitor tickets will include recognition as a Sponsor

Exhibition Entrance Signage will include recognition as a Sponsor

Include a gift or leaflet within the Conference Delegate Packs

Include a leaflet within all visitor Welcome Bags

OFI INDIA website will include recognition as a Sponsor with link

OFI INDIA website Sponsors’ page will include up 50 word description with link

OFI INDIA e-shots will include your logo

http://www.oilsandfatsinternational.com/





.Floorplan and Conference Programme £2,500

This is a high profile opportunity for one sponsor. 900 will be printed and given to each

visitor at the venue to navigate the show. This is folder A3 size with the floorplan and list

of exhibitors on the inside left page and the conference programme opposite.

‘Sponsored by…’ will be printed on the back front and left hand inside page and your full

advert will appear on the back page and your stand highlighted. We will print it- your just

need to supply your logo and the copy for the back page.

Welcome Carrier Bags £2,000

You may supply 900 bags (fabric or strong paper) with your logo on one side, OFI logo on

the reverse, and we will give one to each visitor to the show and conference.

.Inserts £1,000

` Include your company’s sale brochure/leaflet in every delegate and visitors Welcome

Bag- insure your buyers at OFI INDIA receive your company information.

.Lanyards £1,000

You may supply 900 lanyards with your logo on and we will distribute them to each

delegate and exhibitor with their badges.

.Badges £1,000

Have your company logo and strap line/sales message displayed on every visitor badge.

Provides excellent exposure numbers/space – as the industry look to the visitors badge

to confirm the new contact as they have just made.

.Refreshment Networking Zone £3,500

Visitors to OFI INDIA will be looking to make the most of the networking opportunities

available. By sponsorship a networking area you will be able to position your brand in an

important part of the event where people will be gathering to have a drink and meet

with other visitors. You will be able to exclusively fully brand panels within this area (two

areas/ opportunities available)

.Registration Sponsorship £2,000

Display your logo on all registration signage, which is one of the first visuals that visitors

at the show will see on entering. Plus supply your own company flyers to be placed on

the registration desks.






.Website Sponsorship £1,000 The way forward – your company logo/banner on the OFI India 2017 website. Numerous

opportunities available.

.After Show Reception £5,000

A special place in the exhibition hall, where exhibitors, delegates and speakers will be

invited to enjoy canapes and drinks. Local entertainment will be provided and you may

place corporate literature and gifts on the tables.

.Show Daily £2,500

A full page advert on the outside back cover of the Show Daily and featured editorial

inside. This will be handed out to all attendees to the events as well as circulated every

morning to show visitors in affiliated hotels.

.Direction Boards/ Signage £2,000

Useful guidance boards placed in strategic positions around the event. Display your logo

beside the plan of the dhow and highlight your stand on the floorplan.

.Entrance Arches/Hanging Banners/Directional Signs £1,500

Very high profile opportunities. All available to sponsor. Please call us for details.

Detailed proposals are available on request. Contact:

Mark Winthrop-Wallace | Tel: +44 (0)1737 855 11 4 | Email: [email protected] Anita Revis | Tel: +44 (0)1737 855 068 | Email: [email protected] Nikunj Vishwakarma | Tel: +91 916 735 1022 | Email: [email protected]

OPTIONS ARE WIDE BUT SPACES ARE LIMITED, CLAIM YOUR

VALUABLE OPPORTUNITY TODAY








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