official word volume 14, issue 1book, “technopoly: the surrender of culture to technology” to be...

Happy New Year everyone. I hope all of you had a very nice holiday season. Now that the cookies have been baked, the big dinners made, and family gatherings held, it’s time for us to get back into the swing of things at our cities. I would be remiss if I didn’t mention the New Law and Election Seminar in San Jose in November. It was a fan-tastic conference with great speakers and content, and you can’t beat the location. The attendance was up, and it is nice to see the economy improving so that more Clerks are able to start attending these important learning opportuni-ties again.

The Board is continuing its work on this year’s goals. The 4 C’s - Continuity, Co-operation, Communication, Collaboration, are working on ways to enhance the website for our membership. They are working on improving information sharing in order to become more efficient and effective at the Division Board level. They are brainstorming on ways to expand our networking opportunities, and support-ing the other groups in publicizing information related to the other goals as it be-comes available. Don’t forget that I am looking for volunteers for a Complete Access Committee. We will begin our work shortly, and it will be by phone so that volunteers won’t have to travel. If you live in a remote area and are having trouble attending Di-vision Meetings, seminars, and conferences, etc., we are looking for ideas to make sure everyone benefits from their membership. Please submit you names to our Trustees and fill out a volunteer card. You will receive a point for partici-pating. I wish you a very Happy, Healthy and Prosperous New Year.

President’s Message

I N S I D E T H I S I S S U E :

President’s Message 1

Legislative Direc-tor’s Report

2

2013 CCAC Annual Conference

3

Region IX Direc-tor’s Update

4

CCAC Annual Con-ference Scholarship

4

Member Spotlight 5

Newly Designated 6

NCCCA Update 6

Classifieds 7

CCAC Board 16

C I T Y O F L A T H R O P

OFFICIAL WORD J A N U A R Y 2 0 1 3 V O L U M E 1 4 , I S S U E 1

L I N K S O F I N -T E R E S T :

• Gladwell Govern-

ment Services, Inc. http://www.gladwellgov.org/

• GG-One Software

http://www.ggonesoftware.com/

• IntelliBridge Partners

http://www.IntelliBridgePartners.com

• Lapkoff & Gobalet

Demographic Re-search Inc. http://www.demographers.com

Jamie Anderson, MMC CCAC President

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O F F I C I A L W O R D V O L U M E 1 4 , I S S U E 1

Legislative Director’s Report CCAC The Legislative Committee met on De-cember 10, 2012 via conference call and continues to evaluate proposals for the upcoming legislative cycle. In addition, the Committee is conducting preliminary research regarding updating the Secre-tary of State’s Records Retention Guide-lines. The Committee is also making con-tact with potential authors of future leg-islative proposals utilizing the League’s Legislative Voting Record as a tool. League The League Board of Directors recently appointed the Task Force on League Strategic Initiatives. The purpose of the Task Force was to evaluate the advocacy strategies of the League over the next few years to expand and protect local control and funding for cities. The Task Force identified multi-year advocacy op-tions which were approved by the Board for membership distribution and review at its last meeting. The Task Force will make final recommendations to the Board next year based on the comments received by the membership over the next few months. The next League Board meeting will be held in Pasadena on February 7-8, 2013. FPPC At its Commission meeting on December 13, 2012, the FPPC took the following noteworthy actions of direct application: 1. Amended Regulation No. 18435 ex-

tending sender identification require-ments to mass mailings sent by elec-tronic email. The regulation now re-quires identification of the candidate or committee name on similar cam-paign messages distributed to the public via mail or email in an amount over 200.

2. Adopted Regulation No. 18756 im-plementing AB 2062 permitting local agencies to use electronic filing of SEIs (Form 700) upon approval and certification of the system by the

Randi Johl, JD, MMC Legislative Director

FPPC. The regulation sets forth the specifics for obtaining approval, re-certification and payment of the $1,000 fee.

3. Amended Regulation Nos. 18723 and 18730 extending the SEI filing dead-line for individuals with active mili-tary status to thirty days following their return to the office.

4. Amended Regulation Nos. 18545, 18703.4, 18730 and 18940.2 adjust-ing the gift limitation amount for January 1, 2013 through December 31, 2014 to $440. Various contribu-tion limits and voluntary expenditure ceilings were also changed based on a cost of living adjustment.

5. Amended Regulation No. 18705.5 to include paid standing or ad hoc com-mittees of the same public agency of which the official is a member, in addition to outside boards and com-missions, when voting on appoint-ments.

6. Form 700 and a variety of other forms were changed for technical, non-substantive reasons to comply with newly amended or adopted regulations and legislation ensuring the proper forms will be used in the upcoming year.

The FPPC is also undergoing a national search for a new Executive Director. As you may recall, that position has been vacant since the former director, Roman Porter, resigned in August 2011. IIMC The Legislative Committee continues to work on its plans to begin disseminating federal information to the members in the upcoming year by way of a semi-annual newsletter to be electronically distributed in the early part of next year. The content of the newsletter will include regionally-relevant legislative happenings and resources, along with broadly appli-cable federal government happenings relevant to the municipal clerk profes-sion.

V O L U M E 1 4 , I S S U E 1 O F F I C I A L W O R D

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Save the Date - 2013 CCAC Annual Conference Be the Change You Want to See!

April 24 – 26, 2013 CCAC Annual Conference

April 23, 2013 CCAC Advanced Academy Hilton Long Beach and Executive Meeting Center

in Long Beach, California (where you can enjoy sunny weather

and southern hospitality!!)

Don’t miss out on an exciting and amazing opportunity to: • Learn and Grow in Knowledge • Network with Colleagues and Instructors • Connect with Old and New Friends • Be Engaged • Earn Certification Points • Volunteer and Serve

CCAC is partnering with City of Long Beach Homeless Services Division to support this cause! Donation drop off boxes will be avail-able at the registration table.

We hope to see you there!

PLUS, you will have

an opportunity to do-

nate your “gently"

used clothing at the

Conference!!

Athenian Dialogue On pages 9-10, please find the flyer for an Athenian Dialogue on Neil Postman’s book, “Technopoly: The Surrender of Culture to Technology” to be held in San Mateo on Saturday February 2, 2013 from 9 to 4 pm. If you haven’t taken a Dialogue before, it is a great way to explore leadership prin-ciples using a book to focus discussion and cull out lessons. Purchase and read the book before the day-long, facilitated study session. Then the facilitator pro-vides a framework for the subject and guides the group (usually 10 to 18 peo-

ple) in conversation and small group work, with the result that you look deeply into the topic and yourself. Par-ticipants come away with great personal insights, new interesting role models, and a stronger focus on the type of leader they strive to be. In this Dialogue participants will explore how the concept of technopoly (the tyr-anny of technology over human behav-ior) has changed leadership styles, ac-cess to leaders, how we become leaders and what makes a leader in our modern world. A particularly timely topic today.

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Region IX Director’s Update Happy New Year from your Region IX Directors! 2012 was a year full of ex-citement (IIMC in Portland), ongoing professional growth for clerks through the Region IX individual state annual conferences and institutes, and I'm sure each of us faced our share of chal-lenges. Kristie and I wish you continuing excite-ment in 2013 and even a few chal-lenges along the way. When we make

CCAC Annual Conference Scholarship It’s not too early to start planning!!! Three scholarships are awarded annually - one to each Division. This year’s conference will be held April 24-26 in Long Beach. Attached on page 11 is the CCAC Annual Conference Scholarship Application form. The criteria is as follows: • Applicant must be a member of CCAC

and be either a City Clerk, Deputy if City Manager serves as City clerk, Board Clerk or District Clerk

• Applicant must have not attended a previous CCAC annual conference

• Applicant’s organization must have lim-ited city funds available for attendance

• Applicant must be current in CCAC membership dues

Joann Tilton, MMC Region IX Director

The following expenses are covered by the CCAC Annual Conference Scholarship: • CCAC annual conference registration • Hotel for two nights – shared accommo-

dations encouraged • Transportation in an amount not to ex-

ceed $200 This announcement has also sent this out on the City Clerk Listserv. Please share, as not everyone receives or reads all listserv notifications or the Official Word. Please complete the form and email to Shirley Concolino, Immediate Past President at [email protected]. If you have questions please contact her at (916) 808-5442.

it through the challenges we face and take a moment to reflect on what we've learned in the process, that is where we grow both personally and professionally. The December Region IX Newsletter can be found on the CCAC Website at www.californiacityclerks.org. Take a minute to check in with the rest of Re-gion IX to see what is happening in the world of Clerkdom.

Silent Auction Items Needed Show your support for the CCAC Education Scholarship Fund.

Did you receive a wonderful gift, but don’t have a use for it? Do you paint, craft, or make jewelry? Have extra tickets to an event? Are you thinking, “I’d like to donate!”? If so, then you have a Silent Auction item! No item is too large or small! Whether a trinket, gift basket, or gift card, we welcome ALL items! The Silent Auction will be held during the 2013 CCAC Annual Conference, April 24-26, 2013 at the Hilton Long Beach Executive Meeting Center. Not attending or unable to carry an item to the conference? Ship the item to your designated Division Trustee and they will get it to the Silent Auction for you. See pages 14-15 for additional infor-mation.

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Member Spotlight - Theresa Della Santa ATHERTON CITY CLERK HONORED WITH PRESTIGIOUS

AWARD For most of 2012, Theresa DellaSanta served not only as the City Clerk of the Town of Atherton, but as its Interim City Manager as well. When the existing City Manager re-signed abruptly early this year, Theresa was asked by the Council to step in and fill the role. “Her attention to detail and focus on delivery to schedules created immediate con-fidence with the Town’s Council and improved the overall diligence of the Town’s staff,” according to Atherton Mayor Bill Widmer. In recognition of Theresa’s tireless service while coming to the aid of the Town, and for her many achievements dur-ing ten months as Interim City Manager, Theresa was hon-ored with the Mayors’ Diversity Celebration Award by the San Mateo County Hispanic Chamber of Commerce. The Mayors’ Diversity Celebration Awards honor 21 diverse indi-viduals from every city in San Mateo County who are mak-ing a difference in the community. Mayor Widmer nomi-nated Theresa for the award. Congratulations, Theresa!

Left to right: Jorge Jaramillo, Board of Directors, His-panic Chamber of Commerce; Assemblymember Rich Gordon; Atherton Vice Mayor Elizabeth Lewis; Atherton Honoree Theresa DellaSanta; Assemblymember Jerry Hill

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Upcoming NCCCA Meeting Please join us in the City of Belmont on Friday, January 25th to learn more about Trustworthy ECM/EDMS Systems and re-ceive Updates on Industry Best Practices. This seminar will provide in depth informa-tion on the industry best practices and guidelines recommended for Electronic Document Management Systems/Electronic Content Management (EDMS/ECM) pro-jects, including those required under Gov-ernment Code section 14756. We will cover the updated ARP 1 – 2009 released by the AIIM Implementation Guidelines Standards

Committee, capturing the industry best practices for ECM projects and discuss the implications of Government Code section 14756 on official records maintained elec-tronically by state agencies and depart-ments, as well as the soon to be released ANSI 25 standard on assessing existing ECM systems. We have two fabulous pre-senters with lots of pertinent information lined up. You don’t want to miss this one! The registration form is available on pages 12-13. See you in Belmont!

Newly Designated Congratulations to the following IIMC Members for achieving their designations!

Certified Municipal Clerk:

ο Lesley Copeland, CMC, Town of Yucca Valley ο Rose Juarez, CMC, City of South El Monte ο Terri Pomeroy, CMC, City of Garden Grove ο Terri Cook, CMC, City of Belmont ο Wendy A. Klock-Johnson, CMC, City of Sacramento ο Christy Jakl, CMC, City of San Juan Capistrano ο Kathleen Shubin, CMC, City of Murrieta

Master Municipal Clerk:

ο Marian Handa, MMC, City of San Leandro ο Patricia M. Edwards, MMC, City of San Ramon ο Susan Caputo, MMC, City of Santa Clarita ο Cindy VanWormer, MMC, City of Fort Bragg

NCCCA Scholarship Update Recent Awards Congratulations to the following awardees: Two $300 awards for March 2013 Technical Track for Clerks (TTC) Lehny Corbin, City of San Pablo Ann Marie Waid, City of Davis Two $300 awards for February 2013 Master Municipal Clerk Academy Janet Chapan, City of West Sacramento Terry Stemple, City of Rocklin

Upcoming Opportunities Apply now for the following scholarships: Nuts & Bolts February 28-March 1, 2013, in Napa NCCCA Division Meeting March 1, 2013, in Santa Rosa Application deadline is January 18, 2013 for both events. Download the applica-tion form from the CCAC website.

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2012/13 CCAC Board of Directors2012/13 CCAC Board of Directors2012/13 CCAC Board of Directors Jamie Anderson, MMC, President, Yucca Valley, 760-369-7209, [email protected]

Nanci Lima, MMC, First Vice-President, Chowchilla, 559-665-8615, [email protected]

Rebekah Barr, MMC, Second Vice-President, American Canyon, 707-647-4352, [email protected]

Cynthia VanWormer, CMC, Recording Secretary, Fort Bragg, 707-961-2823, [email protected]

Randi Johl, JD, MMC, Legislative Director, Lodi, 209-333-6702, [email protected]

Patrice Olds, MMC, Treasurer, San Mateo, 650-552-7042, [email protected]

Mitzi Ortiz, MMC, Communications Director, Lathrop, 209-941-7228, [email protected]

Dawn Abrahamson, MMC, Professional Development Director, Vallejo, 707-648-4528, [email protected]

Shawna Freels, MMC, Northern Division Professional Development Representative, Gilroy, 408-846-0204,

[email protected]

Dana Davidson, MMC, Central Division Professional Development Representative, Merced, 209-385-6231,

[email protected]

Poonam Davis, MMC, Southern Division Professional Development Representative, Long Beach, 562-570-7479,

[email protected]

Margaret Roberts, MMC, Northern Division Trustee, Menlo Park, 650-330-6620, [email protected]

Lori Martin, MMC, Central Division Trustee, Waterford, 209-874-2328 ext 109, [email protected]

Susan Ramos, MMC, Southern Division Trustee, Aliso Viejo, 949-425-2506, [email protected]

Marian Handa, CMC, Northern Division Chair, San Leandro, 510-577-3367, [email protected]

Jose Jasso, CMC, Central Division Chair, Manteca, 209-456-8013, [email protected]

Peggy Johns, MMC, Southern Division Chair, Laguna Hills, 949-707-2635, [email protected]

Shirley Concolino, MMC, Immediate Past President, Sacramento, 916-808-7200, [email protected]

Colleen Nicol, MMC, IIMC Past President, Riverside, 951-826-5557, [email protected]

Kristi Smithers, MMC, Region IX Director, Wasilla, AK 907-373-9091, [email protected]

Joann Tilton, MMC, Region IX Director, Manteca, 209-456-8017, [email protected]

League Representative: Lorraine Okabe, Asst. Director, Education & Conferences, 916-658-8236, [email protected]

official word volume 14, issue 1book, “technopoly: the surrender of culture to technology” to be...

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