City of Los AngelesCALIFORNIA

ERIC GARCETTIMAYOR

OFFICE OF THECITY CLERK

Council and Public Services Division200 N. SPRING STREET, ROOM 395

LOS ANGELES, CA 90012GENERAL INFORMATION - (213) 978-1133

FAX: (213) 978-1040______

PATRICE Y. LATTIMOREACTING DIVISION MANAGER

HOLLY L. WOLCOTTCITY CLERK

EXECUTIVE OFFICER

______SHANNON D. HOPPES

CLERK.LACITY.ORG

When making inquiries relative tothis matter, please refer to theCouncil File No.: 14-1337-S1

AN EQUAL EMPLOYMENT OPPORTUNITY - AFFIRMATIVE ACTION EMPLOYER

OFFICIAL ACTION OF THE LOS ANGELES CITY COUNCIL

Council File No.:

Council Meeting Date:

Agenda Item No.:

Agenda Description:

Council Action:

Council Vote:

HOLLY L. WOLCOTTCITY CLERK

14-1337-S1

June 22, 2018

18

COMMUNICATION FROM THE CITY ADMINISTRATIVE OFFICER relativeto the proposed amendment to Contract No. C-130856 between theDepartment on Disability and Western Interpreting Network (dba GlobalWorks, Incorporated) for sign language interpreting services.

COMMUNICATION FROM THE CITY ADMINISTRATIVE OFFICER -ADOPTED FORTHWITH

YES BOB BLUMENFIELDYES MIKE BONINABSENT JOE BUSCAINOABSENT GILBERT A. CEDILLOABSENT MITCHELL ENGLANDERYES MARQUEECE HARRIS-DAWSONYES JOSE HUIZARYES PAUL KORETZABSENT PAUL KREKORIANYES NURY MARTINEZYES MITCH O'FARRELLYES CURREN D. PRICEYES MONICA RODRIGUEZYES DAVID RYUYES HERB WESSON

June 22, 2018

Report FromOFFICE OF THE CITY ADMINISTRATIVE OFFICER

Analysis of Proposed Contract($25,000 or Greater and Longer than Three Months)

To: Mayor, City Council CAO File No.: 0150-10294-0002

Date: C.D. No.[Click here]06-15-18

Contracting Department/Bureau: Disability

Contact:Stephen David Simon

Reference: Transmittal dated June 8, 2018

Purpose of Contract: To provide Sign Language Interpreting services for 2017-18.

Type of Contract:( ) New contract(X) Amendment, Contract No. c-130856

Contract Term Dates: July 1,2017-July 1, 2018

Contract/Amendment Amount: $18,000

Proposed amount $ 18,000 + Prior award(s) $ 60,000 = Total $ 78,000Source Of funds: General FundName Of Contractor: Western Interpreting Network (DBA Global Works, Inc.)

Address: 31805 Temecula Parkway, Unit 201, Temecula, CA 92592Yes No N/A Yes No N/AContractor has complied with:

1. Council has approved the purpose X 8. Business Inclusion Program X2. Appropriated funds are available X 9. Equal Benefits Ordinance X3. Charter Section 1022 findings completed X 10. First Source Hiring Ordinance X4. Proposals have been requested X 11. Contractor Responsibility Ordinance X5. Risk Management review completed X 12. Slavery Disclosure Ordinance X6. Standard Provisions for City Contracts included X 13. Bidder Certification CEC Form 50 X7. Workforce that resides in the City: % 14, Prohibited Contributors (Bidders) CEC Form 55 X

* Applicable to contracts of $1,000,000 or more 15. CA Iran Contracting Act of 2010* X16. Arizona Policy X

RECOMMENDATIONS

That the Council, subject to the approval of the Mayor, authorize the Executive Director of the Department on Disability, or designee, to execute the proposed amendment to Contract C-130856 with Western Interpreting Network (DBA Global Works, Inc.), to increase the maximum contract amount by $18,000, from $60,000 to $78,000, with no term extension, subject to review by the City Attorney as to form.

SUMMARY

In accordance with Executive Directive No. 3, the Department on Disability (Department) requests authority to execute a proposed First Amendment (Amendment) to Contract C-130856 with Western Interpreting Network (Contractor), included with this report as Attachment 1. The purpose of the proposed Amendment is to allow payment of invoices incurred from April 1, 2018 through the year- end. The proposed Amendment does not extend the term of the existing contract, and total funding for the proposed Amendment is $18,000.

In 2011, as part of a settlement to a lawsuit filed against the City (Communities Actively Living Independently and Free, et al, v. City of Los Angeles, CV-09-0287-CBM (RZx)), the Department

Analyst 017 '

\AC 08180100c City Administrative OfficerCAO 661 Rev. 09/2

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CAO File No. 0150-102942-0002

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sought to develop formal agreements with redundant providers to provide communication services related to people with disabilities, during times of emergency. In June 2013, the Department released four Requests for Proposals (RFP), for emergency and non-emergency CART services, emergency and non-emergency SLI services, and VRI services. Based upon the recommendations of a review panel consisting of representatives from the Los Angeles County Metropolitan Transit Authority, Los Angeles World Airports, the City of Los Angeles Library Department, and Department employees, the Department selected 10 service providers. In October 2014, the City Council authorized the Department to execute thirteen service contracts for emergency and non-emergency sign language interpreting, emergency and non-emergency captioning services, and video remote interpreting (C.F. 14-1337). Three of the thirteen service contracts, which included the Contractor’s contract, expired on June 30, 2017.

On February 16, 2018, the Department executed Contract C-130856 with the Contractor, to provide continuity of non-emergency SLI services, pending a new competitive bidding process. Due to an increase in non-emergency SLI requests, the Department expended the total contract amount of $60,000 as of April 1, 2018. The Department’s proposed Amendment will increase the total contract amount by $18,000, from $60,000 to $78,000, which will allow the Department to pay invoices incurred from April through the year-end and ensure continuity of services.

In accordance with Charter Section 1022, the Personnel Department has determined that City classifications cannot perform the work. To the best of our knowledge, the Contractor has complied with the City’s contracting requirements, policies and procedures. The proposed Amendment is subject to review by the City Attorney as to form.

FISCAL IMPACT

The Year-End Financial Status Report (FSR) instructed the Department to transfer $49,370 from its Salaries General account to its Contractual Services account to address unforeseen expenditures for the Department’s existing SLI, VRI and CART services contracts, which will fund the proposed Amendment. The Department is currently working on implementing the Year-End FSR instruction so that funding will be available. There is no additional impact on the General Fund. Approval of these agreements is in compliance with the City’s Financial Policies as one-time funding is being used for one-time expenditures.

RHL.A C:08180100c

Attachments

Attachment 1FIRST AMENDMENT TO AGREEMENT C-130856

BETWEENTHE CITY OF LOS ANGELES

ANDWESTERN INTERPRETING NETWORK, INC. (DBA GLOBAL WORKS, INC.)

THIS FIRST AMENDMENT to Agreement Number C-130856 of the City Contract is made and entered into by and between the City of Los Angeles, a municipal corporation, hereinafter referred to as the "CITY" and Western Interpreting Network (DBA Global Works, Inc.), a California corporation, hereinafter referred to as "CONTRACTOR" to provide sign language interpreting services; and

WITNESSETH

WHEREAS, the CITY continues to require the sign language services provided by CONTRACTOR; and

WHEREAS, the Agreement along with this amendment shall hereinafter be referred to as the Agreement; and

WHEREAS, Section 201 of the Agreement provides for amendments to the Agreement; and

WHEREAS, the CITY and the CONTRACTOR are desirous of adding an amendment to the Agreement and references the City's Budget to authorize funding for sign-language interpreting services and for ratifying the payment of Contractor's expenses retroactively to July 1, 2017; and

NOW THEREFORE, The Parties do hereby agree that effective July 1, 2017 this Agreement shall be amended as follows:

Amend Section 301, Item 1. Compensation and Method of Payment, by ratifying the City to compensate the CONTRACTOR for expenses incurred on or after the effective date of July 1, 2017 until the amendment ends, and adding $18,000 for the period April 1, 2018 through June 30, 2018, thereby increasing the total contract amount from $60,000 to $78,000, with no changes to the hourly rates or line items.

§1.

IN WITNESS WHEREOF, the City of Los Angeles and the CONTRACTOR have caused this Agreement to be executed by their duly authorized representatives.

FOR THE CITY OF LOS ANGELES: CONTRACTOR:

day of day ofExecuted this Executed this

j 2018 , 2018

Stephen David Simon Executive Director Department on Disability

Eric Feris PresidentWestern Interpreting Network, Inc/ DBA Global Works, Inc.

APPROVED AS TO FORM AND LEGALITY: ATTESTED:

City ClerkCity Attorney

day ofExecuted thisExecuted this day of

j 2018, 2018

ByDeputy City ClerkAssistant City Attorney

CITY Business Tax Registration Certificate Number: Internal Revenue Service ID Number:Council File/CAO File Number: 14-1337-SI Contract: C-130856

2

CITY OF LOS ANGELES INTER-DEPARTMENAL CORRESPONDENCE

FORM GEN. 160

June 8, 2018Date:

Andy Chen, Administrative Analyst II CAO

To:

Stephen David Simon, Executive Director Department on Disability

From:

Subject: SIGN LANGUAGE INTERPRETING

In accordance with Executive Directive #3, the Department on Disability requests the authority to execute one (1) contract amendment for Sign Language Interpreting (SLI) services.

RECOMMENDATIONS

Authorize the Executive Director, Department on Disability to execute a contract amendment between the City and:

1.

a. Global Works, Inc. (dba Western Interpreting Network, Inc. (WIN) for non-emergency SLI

Authorize the Executive Director, Department on Disability to increase the total contract ceiling:

2.

a. Increase the total contract ceiling from existing amount of $270,000 to new amount of $288,000.

BACKGROUND

The Department on Disability provides SLI services pursuant to Section 504 of the Rehabilitation Act, the Americans with Disabilities Act (ADA), and the City's ADA Employee Assistance Program. Sign language interpreting services are provided at a range of City programs, services and settings, and other situations at the request of City employees with disabilities.

DISCUSSION

CAOJune 8, 2018 Page 2 of 2

Due to an increase in the number of non-emergency SLI requests, DOD expended the total contract amount for WIN as of April 1, 2018. In order to assure continuity of services, the Department is requesting authority to increase the total contact ceiling by $18,000, which will cover payment of invoices for April, May and June 2018 (average monthly invoice is $6k X 3 months = $18k).

IMPACT ON THE BUDGET

The fiscal impact on the FY 2017-18 budget from April 1, 2018 through June 30, 2018 is$18,000.

(PfU/h UoAr(tit- /ML*

3CITY OF LOS ANGELES INTER-DEPARTMENAL CORRESPONDENCE

FORM GEN. 160

!f!? ! f o nkU IU VVL i O 21

Date: June~8,'2018

Andy Chen, Administrative Analyst II CAO

To:

Stephen David Simon, Executive Director Department on Disability

From:

Subject: SIGN LANGUAGE INTERPRETING

In accordance with Executive Directive #3, the Department on Disability requests the authority to execute one (1) contract amendment for Sign Language Interpreting (SLI) services.

RECOMMENDATIONS

Authorize the Executive Director, Department on Disability to execute a contract amendment between the City and:

1.

a. Global Works, Inc. (dba Western Interpreting Network, Inc. (WIN) for non-emergency SLI

Authorize the Executive Director, Department on Disability to increase the total contract ceiling:

2.

a. Increase the total contract ceiling from existing amount of $270,000 to new amount of $288,000.

BACKGROUND

The Department on Disability provides SLI services pursuant to Section 504 of the Rehabilitation Act, the Americans with Disabilities Act (ADA), and the City's ADA Employee Assistance Program. Sign language interpreting services are provided at a range of City programs, services and settings, and other situations at the request of City employees with disabilities.

DISCUSSION

CAOJune 8, 2018 Page 2 of 2

Due to an increase in the number of non-emergency SLI requests, DOD expended the total contract amount for WIN as of April 1, 2018. In order to assure continuity of services, the Department is requesting authority to increase the total contact ceiling by $18,000, which will cover payment of invoices for April, May and June 2018 (average monthly invoice is $6k X 3 months = $18k).

IMPACT ON THE BUDGET

The fiscal impact on the FY 2017-18 budget from April 1, 2018 through June 30, 2018 is$18,000.