office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final
TRANSCRIPT
![Page 1: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/1.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
![Page 2: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/2.jpg)
Accessible content is available upon request.
The 4 Major Steps to Migrate Content from any On-premise Source into SharePoint Online
#O365Con14
![Page 3: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/3.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
TSP Team Lead & Senior Technical
Solutions Professionalhttp://blog.denzman.com @denzman
![Page 4: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/4.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
• What is Migration
• Typical reasons why Migration Projects fail
• The 4 Major Steps in Migration Projects• Analysis
• Requirements
• Structure & Metadata
• Preparation & Testing
• Summary
![Page 5: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/5.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
What is Migration
![Page 6: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/6.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
![Page 7: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/7.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
• A Project
• A lot of work
• “Pandora’s Box”
• But! The only way to get content into SharePoint Online
![Page 8: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/8.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Typical reasons why Migration Projects fail
![Page 9: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/9.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Missing knowledge
•Source
•Content
•Content Owner needs
•SharePoint
•4 major steps in migration
![Page 10: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/10.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
To err is
human
•Somebody is migrating
•Ignoring governance policies
•Ignoring the technology
•Underestimate migration
![Page 11: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/11.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Overkill•Duration
•Data volume
![Page 12: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/12.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
The 4 Major Steps in Migration Projects
![Page 13: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/13.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Step 1: Analysis
![Page 14: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/14.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
•Configuration
•Content
•Processes
•Performance
Source
![Page 15: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/15.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
• Solutions
• Features
• Templates
• Workflows
• Customizations
• Permission Management
Configuration
![Page 16: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/16.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
•Size
•Usage
•Severity
•Permissions
•Composition
Content
![Page 17: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/17.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
•How do users work with the data?
•What policies do exist?
Processes
![Page 18: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/18.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
•Content Delivery Speed
•Network connection
•Stability under load
Performance
![Page 19: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/19.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
•Configuration
•Processes
•Performance
SharePoint Online
(Target)
![Page 20: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/20.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
•Solutions
•Features
•Workflows
•Permission Management
Configuration
![Page 21: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/21.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
•How users expect to work with the data after migration?
Processes
![Page 22: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/22.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
•Network connection
•Limitations (http://bit.ly/Kae45N)
Performance
![Page 23: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/23.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Step 2: Requirements
![Page 24: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/24.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Transform a lookup list
into Managed Metadata
Extract Metadata
from Files to be used as Metadata
Migrate only the last 10
versions of a Document
Change the location of a
List
Map Permissions and Users
Don’t migrate content that is
flagged as confidential
![Page 25: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/25.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Involve the Business Users to discover all
requirements!
![Page 26: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/26.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Step 3: Structure & Metadata
![Page 27: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/27.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Structure•Other location (Site, List, Library)
•Warning! Policy violation risk
Metadata
•Smart use
•Clean-up
•Population
•Transformation
![Page 28: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/28.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
![Page 29: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/29.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
![Page 30: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/30.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Step 4: Preparation & Testing
![Page 31: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/31.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Involve the business users
Identify Key Users
Divide the content into logical units
Decide a migration strategy
Decide a validation strategy
![Page 32: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/32.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
“Big Bang”-Migration test
Configured too many options in migration tooling(Demand support from the vendor)
Test environment is too different to productive environment
Didn’t bear in mind that, …
![Page 33: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/33.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Dummy Data Test Data(copied from productive)
Performance Test(10% of productive content)
![Page 34: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/34.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Summary
![Page 35: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/35.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
Analyse RequirementsStructure & Metadata
Preparation & Testing
![Page 36: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/36.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
TSP Team Lead & Senior Technical
Solutions Professionalhttp://blog.denzman.com @denzman
![Page 37: Office365 connect 4_majorstepsformigratingcontent_michaeldenzler_final](https://reader030.vdocuments.site/reader030/viewer/2022032419/55a41f851a28ab384f8b4845/html5/thumbnails/37.jpg)
©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.