office of undergraduate admissions office of the registrar degree audit at uc berkeley brief...
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Office of Undergraduate Admissions Office of the Registrar
Degree Audit at UC Berkeley
Brief Overview DARS for Students DARS for Advisers Transfer Courses and Exceptions Batch Audits Batch Audit Reporting System
Office of Undergraduate Admissions Office of the Registrar
Proposed Upgrade Schedule
Fall 2007 – Present: DARS ver. 3.5.4 Spring 2011: DARS ver. 3.5.9.1 Summer 2011: Planned courses with Interactive Audit Fall 2011 or later: u.achieve ver. 4.0.7
Office of Undergraduate Admissions Office of the Registrar
DARS/u.achieve: A Table-Driven Application
Office of Undergraduate Admissions Office of the Registrar
DARwin/u.achieve Database
A collection of relational tables where: DARS rules are maintained
Degree programs Transfer articulation Duplication of credit, etc.
Incoming audit requests are sent Audit results are stored (batch reporting capability) It is also used to store:
Student transfer courses Student’s declared major,
concentration/specialization Student exceptions
Office of Undergraduate Admissions Office of the Registrar
Who uses the Degree Audit system? Students: currently enrolled and newly admitted
undergraduates Default audit is for student’s current degree program Can also run a “what if” audit Can choose to exclude In Progress courses
Advisers: FERPA certification and security clearance Read-only access to all students’ audits Security clearance needed to enter exceptions for
individual students (department level and/or college level)
Campus offices and administrators Aggregate data informs campus planning decisions
How many Reading and Composition sections needed? How many Graduate Student Instructors for next term?
Office of Undergraduate Admissions Office of the Registrar
Office of Undergraduate Admissions Office of the Registrar
Office of Undergraduate Admissions Office of the Registrar
Courses included in the audit Transfer courses, including exams
Courses may articulate to an equivalent course at Berkeley, to a specific requirement (e.g. college requirement), or units only
Graded courses from Berkeley Courses ‘‘in progress’’ (IP) are included (or excluded) by
default; user can opt to exclude (or include) IP courses for each audit requested
Planned courses – requires Interactive Audit component Interactive Audit allows “planned” or proposed courses to be
incorporated into the audit. Courses are marked as “PL” User can opt to include PL courses for each audit requested
* Courses are listed chronologically in the Academic History requirement *
Office of Undergraduate Admissions Office of the Registrar
Academic HistoryChronological list of courses and exams used by the audit
At Berkeley, the Academic History requirement is displayed on every Degree Program.
CollegeSource provides the option of showing students’ academic history as part of DARSweb, with separate tabs for home courses, transfer courses, planned courses, and transfer evaluation. Courses can be sorted by user-specified fields (e.g. institution, date)
Office of Undergraduate Admissions Office of the Registrar
Academic History Requirement
1.Berkeley courses
2.Course-to-course articulation (many to one)
3. Course-to-course articulation (one-to-one)
4. Course-to-units only
Office of Undergraduate Admissions Office of the Registrar
Transfer Courses and Requirements
1. Course-to-requirement
articulation
2. Berkeley courses
3. Course-to-course articulation
(many-to-one)
Office of Undergraduate Admissions Office of the Registrar
Transfer Articulation Rules in DARwin
Office of Undergraduate Admissions Office of the Registrar
Course Screens in u.achieveHome Courses | Transfer Courses | Planned Courses | Transfer
Evaluation
Office of Undergraduate Admissions Office of the Registrar
Exceptions Available to Advisers
Granted on a student-by-student basisSecurity: UC Berkeley advisers have read-only access to view audit
results for all students, but can only enter exceptions for students in their school/college/major
Advisers can enter the following types of exceptions: Course Insertion Course Placement Course Removal Unit or Course Count Waiver Course Placement with Title Check Pseudo Course Generation Marker Exception (used for Concentrations or Emphases)
DARS encoders can also change the default catalog year and enter multiple alternate catalog years for different requirements (university, college, major)
Office of Undergraduate Admissions Office of the Registrar
Interactive Audit and Planned Courses
Access to course planning functionality can be restricted by the institution, e.g. to advisers only
If a student were to enter planned courses (e.g. for a concentration), an adviser could review them. If approved, adviser could enter an exception, effectively “locking in” the courses until a subsequent change is approved.
User can choose to exclude planned courses from an audit
If planned courses are used, the anticipated grades, by default, affect the gpa reported on the audit
Office of Undergraduate Admissions Office of the Registrar
Planned CoursesStudent plans to enroll in course in the future
Office of Undergraduate Admissions Office of the Registrar
Entering Planned Courses
Office of Undergraduate Admissions Office of the Registrar
Office of Undergraduate Admissions Office of the Registrar
UC Berkeley Batch Reporting System
Developed for UC Berkeley by Gnarus Corporation in 2007–2008 Ability to run batch audits by entering selected student ids Ability to create and run online reports (e.g. Rdg & Comp not
satisfied) In 2008 CollegeSource acquired the software and the Gnarus degree
audit division CollegeSource plans to release an improved version of the software as
part of the u.achieve 4.0 series:
BARS – Batch Audit Reporting System (name may change) Demo presented at the 2010 Users’ Conference Ability to run a batch audit for a selected student population XML interface connects to the Student Information System to
obtain student ids based on specific criteria (athletes, specific major, etc.)
No reporting capabilities at this time
Office of Undergraduate Admissions Office of the Registrar
Office of Undergraduate Admissions Office of the Registrar
Office of Undergraduate Admissions Office of the Registrar
Office of Undergraduate Admissions Office of the Registrar
Online Reports
Office of Undergraduate Admissions Office of the Registrar
Output (Job Queue) Tables
DARwin Version 3.0
A set of 3 tables containing a ontaining a limited summarylimited summary of of requirement data, sub-requirement data and applied requirement data, sub-requirement data and applied coursescourses
DARwin Version 3.5
A more robust set of 4 tables including Accept/Reject courses
u.achieve Version 4.0
A complete set of 10 tables containing all information produced by the audit including text
Office of Undergraduate Admissions Office of the Registrar
Contact InformationRaúl Infante
Office of the RegistrarUC Berkeley
rai@ berkeley.edu(510) 642-9245
Patti AhunaOffice of the Registrar
UC Berkeleypatahuna@ berkeley.edu
(510) 643-1138