Office of the Vice President for Research

The Office of Technology Transfer

Wellspring Worldwide Sophia Knowledge Management System

•Web-based so that it can be accessed remotely

•Flexible and easily customizable to the specific processes, size and reporting needs of office

•Easily integrated with other systems in the University.

•Embodies best practices

•Internal checks and intelligent design -- entire database is populated from one-time data entry.

•Built on an open source platform

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Wellspring Worldwide Sophia Knowledge Management System

• Electronic files associated with inventions, patents or agreements can be uploaded and stored

• Automatic generation of correspondence

• Invention disclosure, patent and agreement tracking

• Complete expense tracking system with ability for electronic acceptance of attorney invoices

• Ability for automatic import of financial information

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Wellspring Worldwide Sophia Knowledge Management System

• Marketing toolkit

• Wellspring Technology Gateway

• iEdison reporting

• Customizable homepages for staff

• Customized portal view for departments and colleges

• Inventor/Researcher portal

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Wellspring Worldwide Sophia Knowledge Management System

• Keyword organization

• Audit history

• Query builder

• Data merger tool

• Hosted on university or dedicated Wellspring servers

• Online report of system issues or change requests

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Wellspring Worldwide Sophia Knowledge Management System

• Ability to create and modify all drop-down menus

• Management of user permissions

• Quick reimbursement identification

• Invention process manager

• Email reminders

• Manage agreement terms

• Office process manager6

AU Database Costs

• Base System -- $42,000• Marketing Toolkit -- $8,000• Online Agreements -- $8,000• LEDES Integration -- $7,200• Department/College Portal -- $6,000• Hosting by Wellspring -- $2,200/yr • Annual maintenance fee (year 2+) -- $6,300

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QUESTIONS?

Jan Dowdle ThorntonOffice of Technology Transfer