TLOCMS-UserGuide

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OfficeofTasmanianAssessment,StandardsandCertification(TASC)

ClientManagementSystem(CMS)UserGuide

TheTASCLiaisonOfficer(TLO)CMSenablesTLOsanddesignateduserstoundertakelimiteddatamaintenanceofstudentsenrolledattheirschool/college/institution.

CMSisaccessedatthefollowingweb-address:

https://www.tasc.tas.gov.au/coord/index.shtml

Note:thereisnoCMSlinkfromtheTASCweb-site.

ToaccessCMS,either:

• clicktheabovelink;• manuallyentertheaddressintoyourbrowseraddressbar;or• copy/pastetheaboveURLintoyourweb-browseraddressbar(recommended).

TASCwillprovideregisteredTLOsanindividuallogin,additionalloginsmaybeprovidedonrequest.CMSusersMUSTUSEONLYtheirownlogin!

Queriesregardingthesystem,includingrequestsforadditionalloginsandforgottenpasswords,shouldbedirectedto:enquiries@tasc.tas.gov.au

CMSenablesusersto:• addandremovestudentTCECourseenrolments;• managestudentaddress,phoneandhomegroup;• printstudentlistsbysubjectandfilteredbygrade;• searchTCECoursecodesandtitles;• printindividualstudentNoticeofEnrolment(pink)Forms;• viewindividualstudentresultsincluding:VETattainments&RecognisedQualifications;and• viewindividualprogresstowardsstudentsachievingtheirTCE.

YoumustcontacttheTASCto:• addanewstudent;• changeastudent’scurrentyearlevel(grade);• changeastudentgender;• addaTCECoursetoyourscope-of-registration;• changeastudent’sname;• addoramendaninternationaladdress;and• un-enrolastudentfromyourschool/college/institution.

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Log inScreenLog-intoCMSusingyourTASC-providedusernameandpassword,seeFigure1.

TheDisplayLayout

Figure2

1 Studentstab

2 Subjectstab

3 SelectYearTabs

4 FilterbyNameorHomeGroup

5 StudentList

6 SearchTCECourses

7 IndividualStudentDetails

Figure1

1 2

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5

6

7

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StudenttabEnablestheusertoviewandeditstudentdetailsbyYear,seeFigure2.

Onceastudentisselected,theirdetailsmaybeviewedintheIndividualStudentDetailspane;theirHomeGroup,address,homephoneandmobilephonemaybeedited.

Note:

• Studentslessthenyear10aredisplayedintheYear10tab.• StudentswithnoyearappearintheYear13tab.• clickSubmittoupdatechanges;thesearereflectedimmediatelyinastudent'sfile.

Figure3

ThePrintStudentDetailsbuttonopensawindow(Figure5);eitherprint,orcopy/pastecontenttoanotherplatform(egWord,Excel).

Figure5

Figure4

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EnrolmentTabTheenrolmenttabenablestheusertoviewandeditTCECourseenrolmentsfortheselectedstudent(Figure6);onlyonestudentmaybeeditedatatime.

Ifyouneedbulkenrolmentand/oraddressupdates-pleasecontactTASC.

Todeleteanenrolment,simplyclicktheDeletebuttonbesidethedesiredenrolment,aconfirmationscreenwillappear.

Figure6

Toaddanewenrolment,clickontheAddbuttonatthetopoftheenrolmentpane.Ascreenopensallowingenrolmentdetailtobeentered(Figure7):

• avalid,liveTCECoursecodemustbeentered;• OnlyTCECoursesthatyourorganisationisregisteredtodeliverthisyearmaybeadded.Ifyour

schoolisnotregisteredtodeliveracourse,anerrormessagewillappear;• validExamatandDeliveredbycodesmustbeentered(seecodesonpage8);and• iftheExamat/Deliveredbycellsareleftblank,thesedefaulttoyourorganisation.

ClickSubmittoaddthenewenrolmentfortheselectedstudent.

Figure7

Note:

• VETcoursesmaynotbeentered• RecognisedQualificationsmaynotbeentered• UniversityHAPenrolmentsmaybeenteredas:UNI(mustbeon-scope)

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Tomodifyanexistingenrolment,clickontheEditbuttonbesidetherequiredenrolment,aneditscreenenablestheusertochangetheDeliveredByand/orExamat(Figure8).

Note:ThisprocessdoesnotallowtheTCECourseCodetobechanged.Todothis,firstlyDeletethecourse,thenAddasanewcourse;seeprocedurepage4.

Figure8

Figure9

ArecentadditiontoCMSistheTCECourseenrolmentsummingfunction,highlightedabove(Figure9).Thisfunctionestimates,basedonsuccessfulcourseoutcomes,theTCEpointsandTCEStandardspotentiallyachievedforcurrentlyenrolledTCEcourseslistedabove.

Toascertainpotential(future)TCEachievementtheusermustmanuallyaddtheseresultstothoseintheTCEProgressTab.

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Results TabTheResultstabdisplaysallresultrecordsfortheselectedstudent(Figure10),theyinclude:

• TCECourseresults;• VETattainments;&• RecognisedQualificationattainments.

Figure10

TCEProgressTabTheTCEProgresstab(Figure11)displaystheselectedstudent’scurrentprogresstowardtheTCE,including:

• TCEStatus-achieved,notachieved;• TCEpointsachieved-atlevel1,andlevel2orgreater;• TCEStandardsachieved:demonstrated/notdemonstrated;• TertiaryEntrance(TE)Score;&• ATARscore.

Figure11

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Subjects TabTheSubjectstabdisplaysallTCECourseswithatleastoneenrolmentatyourschool.Clickingonasubjecttitledisplaysallstudentsenrolledinthatsubjectatyourschool,aswellasstudentsenrolledviaFlexibleLearningorinter-schoolagreements.Thelistmaybefilteredbygradeusingtheradiobuttonsatthetopofthestudentlist(Figure12).Iftherearenoenrolmentsinaparticulargrade,thecorrespondingradiobuttonisdisabled.

Figure12

Todeleteastudentfromasubject,clicktheDeletebuttonbesidethestudent’sname.

Tore-enrolthestudentyoumustenrolthatstudentviathestudenttab(seeinstructionspage4).

ClickingthePrintbuttonatthetoprightofthestudentlistgeneratesaprintwindowcontainingthecurrentstudentlist;thismaybeprinted,orcontentmaybecopiedandpastedintoanotherplatform.

CourseSearchFunctionClickontheSearchforCoursebuttonatthetopofthescreentoopenawindow(Figure13)enablesakeywordsearchforTCECourses.ThislistwillincludeallliveTASC-accreditedTCECourses.

Figure13

TCECoursecodeandtitlearepresentedinsearchresults.

Filterbygrade-radiobuttons

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School andExaminationCentreCodes

Thebelowcodesareonlyneededwhenastudent:

• isstudying(FlexibleLearning)aTCEcoursethroughanotherschool/collegeand/or• wishestositanexamatacentreotherthantheirhomeschool.

WhenaddingoreditingTCECourseenrolmentsCMSrequiresDeliveredbyandExamatcodestobeenteredexactlyaslistedbelow,whenastudentisstudyingorbeingexaminedatanotherlocation.

CollegeName Code CollegeName Code

StBrendan-ShawCollege BSC TheHutchinsSchool HUT

CalvinChristianSchool CAL LauncestonChurchGrammarSchool LCGS

ClaremontCollege CCOLL LauncestonCollege LCOLL

CircularHeadChristianSchool CIRC LauncestonChristianSchool LCS

StMichaelsCollegiateSchool COLL LeighlandChristianSchool LEI

DonCollege DON MaristRegionalCollege MAR

ElizabethCollege ELIZ NewsteadCollege NEW

FahanSchool FAH RosnyCollege ROSNY

TheFriendsSchool FRI StMarysCollege SMC

GuilfordYoungCollege(Glenorchy) GYC ScotchOakburnCollege SOC

GuilfordYoungCollege(Hobart) GYCB StPatricksCollege SPC

HobartCollege HBT StHelensDistrictHighSchool STH

HellyerCollege HLYR

Pleaseremember:whenaddingoramendingacourseenrolmentiftheDeliveryByand/orExamAtcellsareleftblank,thatenrolmentdefaultstoyourorganisation.