office of sponsored projects the funding life cycle
TRANSCRIPT
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Office of Sponsored Projects
The Funding Life Cycle
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Funding Search
• The Office of Sponsored Projects Website
• Community of Science (COS)
• Grants.gov (Federal Opportunities)
• Online search engines (Google, etc.)
• Sponsor list serves & websites
• Internal funding sources
• The Office of Foundation Relations
• Some opportunities posted to the OSP blog
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Proposal Development
Research Grant Managers (RGMs) or Department Administrators
Budget development
Sponsor guidelines & compliance requirements
Form preparation
Routing form for institutional approvals
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Routing / Approval
Institutional approval is required for all personnel with 5% or greater effort on a proposal
Arts & Sciences– Department Chair – Dean of the Division
Medical School– Department Chair
Thayer School of Engineering– Senior Executive Officer
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Internal Proposal Submission Deadlines
7 Business Days prior to sponsor deadline:
signed routing form & proposal review materials due to OSP for review
2 Business Days prior to sponsor deadline:
complete proposal due to OSP for submission
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PI Compliance Requirements
Conflict of Interest Disclosure — online(complete for every proposal)
Invention Agreement(complete only once)
Human Subjects Protocol (IRB)(if applicable)
Animal Use Protocol (IACUC)(if applicable)
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OSP Review
OSP Grants Officer– Provides proposal guidance to department
– Reviews proposal terms & conditions
– Completes final compliance review
– Suggests changes to Principal Investigator
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Submission
OSP Grants Officer is Authorized Organizational Representative (AOR)
Signs proposal as Authorized CollegeRepresentative
Submits electronic applications(Grants.gov, Fastlane, etc.)
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Notice of Award & Negotiation
Final negotiation of award terms & conditions
PI compliance requirements complete1. Conflict of Interest Disclosure
2. Invention Agreement
3. Human Subjects Protocol
4. Animal Use Protocol
Institutional recording and account set up
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Research Grant Manager (RGM)or Department Administrator
Post-Award Responsibilities– Departmental management of awards
– Regularly scheduled award reconciliation
– Expenditures
– Program Income
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OSP Sponsored Research Managers Post – Award Responsibilities
Liaison to sponsors Works with & relies on RGMs & Department
Administrators Oversees & monitors awards OGA accounting system Interpretation of rules & regulations Compliance Financial reporting & close out
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Principal InvestigatorResponsibilities
Selects sponsor & reviews guidelines Develops research plan & proposal Collaborates with Departmental Grant Manager or
Administrator Obtains appropriate institutional approvals Manages compliance with award terms & conditions Submits timely annual & final technical reports Ultimate responsibility for use of sponsor funds