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Fire Coordinator CourseFire Coordinator Course
Office of Safety, Health & Environment
COURSE OBJECTIVES
To impart sufficient knowledge to personnel appointed as building
Fire Safety Coordinator so that they are able to perform their role and
responsibilities in campus emergency preparedness.
LEARNING OUTCOMES
At the end of this course, participants will be able to:
• Understand the roles and responsibilities for occupier of premises
• List all the requirements for formulating a fire emergency plan in accordance with his / her workplace premise
• Prepare a fire emergency plan for his / her workplace premise
• Plan, prepare & conduct a fire evacuation drill• Carry out a fire risk assessment
EXTRACTS FROM
FIRE SAFETY ACT
&
UNIVERSITY FIRE SAFETY POLICY
Extracts from Fire Safety Act
Fire Emergency Plan
Section 21.
(1) The Minister may, by notification in the Gazette, designate any premises or class of premises for which a fire emergency plan shall be provided.
(2) Such plan shall conform to such requirements as may be prescribed in any regulations made under this Act.
(3) The owner or occupier of the premises shall be responsible for the preparation and execution of the fire emergency plan, including the distribution of the emergency plan to the occupants of such premises.
(4) The owner or occupier of the premises shall organise and conduct evacuation drills on an annual basis or at such frequency or upon such occasion as may be directed by the Commissioner.
Extracts from Fire Safety Act
Fire emergency plan
Section 21…..
(5) Any person who contravenes this section shall be
guilty of an offence.
Extracts from Fire Safety Act
Fire safety managers
Section 22.
(1) The Minister may, by notification in the Gazette, specify any premises or class of premises in which the owner or occupier of the premises is required to appoint fire safety managers in respect of such premises or class of premises.
(2) The owner or occupier of the premises shall ensure that the fire safety measures and fire safety practices of such premises comply with the regulations made under this Act and are of the standard specified by the Commissioner.
(3) The fire safety manager of the premises shall assist the owner or occupier of the premises in the performance of his duties under this Act or any regulations made thereunder.
(4) Any person who contravenes this section shall be guilty of an offence.
Buildings Requiring A Fire Safety Manager
All commercial and industrial buildings which satisfy at
least one of the following conditions:
• gross floor area of at least 5,000 square metres
• occupant load of at least 1,000 persons
• high risk premises e.g. hospitals, buildings involved in
chemical and petrochemical activities
UNIVERSITY FIRE SAFETY POLICY
Objectives
The National University of Singapore (NUS) Fire Safety
Policy is established for the purpose of minimizing the risk
of fire and in the event of a fire, to limit its spread, ensuring
the safety of all the University personnel and visitors,
minimizing the potential of fire from disrupting teaching and
research, and lastly minimizing property and environment
damage.
UNIVERSITY FIRE SAFETY POLICY
Scope
This policy applies to all persons on National University of
Singapore premises and in particular to staff and key
appointment holders who have a duty placed upon them to
actively monitor the implementation of this policy. This
policy supports the University’s Safety Policy.
UNIVERSITY FIRE SAFETY POLICY
Policy Statements
The National University of Singapore is committed to a high standard of fire safety and will make all reasonable efforts to adopt best practices and compliance with the Fire Safety Act, Code of Practices and all other current fire safety legislation and standards.
1. Fire Safety Responsibility
The Dean shall appoint a person in his faculty as the Faculty FireSafety Coordinator. The Faculty Safety Officer may take on this role.Each building shall have a Building Fire Safety Coordinator and fire wardens shall be appointed for each floor.
UNIVERSITY FIRE SAFETY POLICY
2. Unobstructed Passage of Escape
The premises on NUS shall have adequate means of escape in case of fire. All
means of escape shall be correctly maintained, kept free from obstruction and
available for safety and effective use at all times. Means of escape shall have
adequate emergency lighting (in case of fire) which will be maintained in
efficient working order.
3. Provisions of Fire Warning System
All buildings in NUS shall be provided with adequate fire detection and warning
system. These shall be maintained in efficient working order.
4. Fire Fighting Equipment
Adequate means for fighting fire shall be provided and these shall be
maintained in efficient working order.
UNIVERSITY FIRE SAFETY POLICY
5. Procedures and SOPs
Appropriate instruction shall be given to all persons in University premises on
evacuation procedures. Those effective management procedures are in place
to respond to and deal with the aftermath of a fire.
6. Fire Emergency Plan
All buildings with two storey and above, or with more than twenty
occupants in the building are to conduct annual fire evacuation drill. If there is
more than one department within a building, the Fire Safety Coordinator (s)
shall coordinate and plan such drills.
7. Training
Appropriate fire training shall be given to all designated staff working in lab-
based facilities and / or have an active role in the implementation of the fire
emergency plan.
NUS FIRE SAFETY WEBSITE
http://emergency.nus.edu.sg/firesafety.htm
Fire Safety Management System
There are three elements to the
implementation of Fire Safety Management
System (FSMS) in NUS:
Prevention Emergency Preparedness
Awareness
FSMS
Inspection,
Fire Risk Assessment
Policy,
Manual,SOPs
Fire Drill,
Training
Fire
Emergency Plan
Newsletter,
Updates
Seminars,Competition, Awards
INFORMATION GATHERING
• What is the nature of occupancy?
• How many floors?
• Single or multiple tenant building?
• What is the occupant load?
• Any special hazards (internal/external)?
• What are the existing fire fighting equipment, detection & warning system available in the building?
• Special arrangement for people with disabilities?
FORMULATION OF
FIRE EMERGENCY PLAN
SCOPE
• Introduction
• Fire Safety Committee
• Fire Emergency Plan (FEP)
• Guidelines for FEP
• Action to be taken in the event of fire
• General Pointers
FIRE EMERGENCY PLAN
Fire Emergency Plan (FEP) is a plan that
states the step-by-step procedures for the
occupants and building management to
follow in the event of a fire emergency.
Why is the FEP required?
• Avoid panic
• Evacuate safely and orderly
• Tackle incipient fires with first aid fire-fighting
equipment
• Provide good information and assistance to fire
fighting crews
• Effect timely protection of machineries and
property
Fire Safety Committee
Staffs Students Visitors
Floor Warden(1 for each floor)
Building Coordinator(1 for each building)
Campus Security
Telephone Operator
Fire Fighting Team
Contents of FEP
• Objective
• Action to be taken in event of an outbreak of fire
• Fire occurring outside office hours
• Duties & Responsibilities
• External emergency support
• Fire Evacuation Drill
• Classification of Emergencies
• General
• Appendices
Fire Alarm
Fire Alarm in a building can be activated via one of
the following devices:
• Manual “Break Glass” Callpoint
• Smoke / Heat Detectors
• Sprinkler
Mode of Evacuation
• < 8 storey
� a single stage alarm
� evacuate immediately
� total evacuation upon hearing the alarm
• > 8-storey & < 30-storey
� 2 stage alarm
� 1st alarm - alert signal for total evacuation
� 2nd alarm - commence evacuation
Action to be taken Action to be taken Action to be taken Action to be taken
upon activation of upon activation of upon activation of upon activation of
fire alarmfire alarmfire alarmfire alarm
Single Stage Alarm
Coordinator / Asst
• Proceed to Fire Main Alarm Panel
• Alert Campus Security the activation of fire alarm immediately
• Alert SCDF when fire situation is confirmed.
• Proceed to Assembly Point and obtain floor evacuation
status reports from Fire Wardens
• Await for arrival of Campus Security & SCDF
Single Stage Alarm
Fire Warden / Asst
• Check sub alarm panel for location of fire
• Conduct physical check/verification of fire• Report to Coordinator if fire on his floor & effect evacuation
immediately• Attempt to extinguish fire w/o taking personal risk
• Effect evacuation immediately
• Check all rooms & evacuate everyone on his floor• Attention on disabled, children, pregnant women
• At Assembly Area, conduct roll call using floor register & handover to Coordinator
• Ensure that no one re-enters the building until it is safe to do so
Two Stage Alarm
Coordinator / Asst
• Proceed to Fire Command Centre
• Isolate alarm bell
• Mobilize Fire Wardens to investigate
• Fire Warden (fire floor) investigates cause of alarm & report status
• Standby to receive status from FW
• Initiate appropriate text messages
• Prepare to evacuate as specified in FEP
Two Stage Alarm
Coordinator / Asst1st alarm to be silenced not more than 1 min upon activation and
Text 1 message is initiated immediately.
Announcement of Text 1Announcement of Text 1
““ Ladies & Gentlemen, your attention, please. Ladies & Gentlemen, your attention, please.
The fire alarm has been activated in the bldg. The fire alarm has been activated in the bldg.
We are investigating the situation. Please We are investigating the situation. Please
remain calm & standby your speakers for remain calm & standby your speakers for
further instruction. Thank you.further instruction. Thank you.””
Two Stage Alarm
Coordinator / AsstIf Fire Warden reports situation under control
Announcement of Text 2 Announcement of Text 2
““Ladies & Gentlemen, your attention, please. Ladies & Gentlemen, your attention, please.
The emergency situation in the building is now The emergency situation in the building is now
under control. We regret any inconvenience under control. We regret any inconvenience
caused. Thank youcaused. Thank you””
Two Stage Alarm
Coordinator / AsstIf Fire Warden reports false alarm
Announcement of Text 3Announcement of Text 3
““Ladies & Gentlemen, your attention, please. Ladies & Gentlemen, your attention, please.
We have investigated the situation and found it We have investigated the situation and found it
to be a false alarm. We regret for any to be a false alarm. We regret for any
inconvenience caused. Thank youinconvenience caused. Thank you””
Two Stage Alarm
Coordinator / AsstIf Fire Warden reports fire is beyond control
Announcement of Text 4Announcement of Text 4
““Ladies & Gentlemen, your attention, please. Ladies & Gentlemen, your attention, please.
There exists an emergency situation in the There exists an emergency situation in the
building. Please evacuate using the nearest building. Please evacuate using the nearest
exist staircase and obey all instructions given exist staircase and obey all instructions given
by fire wardens. Thank youby fire wardens. Thank you””
Two Stage Alarm
Fire Warden / AsstOn hearing 1st stage alarm,
• Check sub alarm panel
• Conduct physical check
• Report to Coordinator if fire on his floor & effect evacuation immediately
• Prepare for evacuation and standby near speaker if fire not on his/her floor
Two Stage Alarm
Fire Warden / AsstOn hearing evacuation announcement,
• Effect evacuation immediately
• Check all rooms & evacuate everyone on his floor
• Attention on disabled, children & pregnant women
• At Assembly Area, conduct roll call using floor register &
handover to Coordinator
• Ensure that no one re-enters the building until it is safe to
do so
Building Evacuation Status Chart
Coordinator :Building :
StoreyName of
Fire WardenNot ClearedCleared
Evacuation Status.
Floor Register
Fire Warden : ________________________________________________
Storey : ______________________
Unit No.Name of
Occupants AbsentPresent
Evacuation Status.
Emergency Assembly Point
Emergency Assembly Point
Criteria
• Open areas that are away from buildings, but not so far
away as to inhibit compliance by building occupants
• Easily and safely accessible
• Large enough to accommodate all building occupants
• Accessible to emergency medical personnel (but EAPs
must not obstruct firefighters’ access routes or block fire
protection equipment such as hydrants or pumper connections)
Campus Security
• At ground floor staircase exit, main entrance &
exit to prevent re-entry
• Patrolling
• Direct SCDF to FCC
• Direct traffic
Fire Occurring Outside Office Hours
Campus Security
• Notify SCDF if fire is beyond control
• Notify Coordinator/Asst
• Fight fire without endangering self
• Interim Coordinator at Assembly Point
False Alarm Reporting
For any occurrence of false alarm, please provide OSHE with theinformation stated below via email.
1. Exact location, building name, floor & room no.2. Date & time of activation3. Actions taken upon activation of alarm. (reported by, responded
by, evacuation activated etc)4. Cause of alarm5. Rectification work (if any)6. Any other information
OSHE will update the information to our records to monitor the list of reported cases on campus or for any follow up action e.g. cases at AS7 & MD11.
Duties & Responsibilities Duties & Responsibilities Duties & Responsibilities Duties & Responsibilities
of Fire Safety Committeeof Fire Safety Committeeof Fire Safety Committeeof Fire Safety Committee
Duties & Responsibilities
Coordinator / Asst
• Represent management
• Establish Fire Safety Committee
• Training
• Prepare FEP
• Records date & time of drill conducted
Evacuation Drill Record Sheet
I, the undersigned, designated as Coordinator of the fire drill held by
_______________ (Name of premises) hereby certify that the facts shown
on the line or lines herein below opposite my signature are correct &
further that each drill was successfully conducted in full compliance with
the approved Fire Emergency Plan.
Name of Coordinator
Evacuation Time
Participation Rate (%)
No. of Participants
Fire FloorTimeDate of Drill
Duties & Responsibilities
Coordinator / Asst
• Appoint one person as Coordinator during his
absence
• Oversee training of appointment holders
• Policing of fire hazards
• Proper maintenance of fire fighting equipment
• Coordinate fire safety awareness & public
education program
Fire Safety Training
Fire Safety Education Course (Level 1)
Who should attend – Mandatory for lab-based staffs and post graduate students
working in and around laboratories– Mandatory for staffs holding the appointment of fire warden and
assistant fire warden
Course Aim
To equip participants with the necessary awareness and skills toenable them to be proactive in basic fire prevention and effective in fire aid fire fighting.
Fire Safety Training
Fire Warden Training Course (Level 2)
Who should attend– Mandatory for staffs who have been delegated to perform the
role of fire warden or assistant fire warden
Course Aim
Participants will be equipped with the knowledge and practical skills to effectively perform the role and responsibilities of building fire warden.
Fire Safety Training
Fire Safety Coordinator Course (Level 3)
Who should attend– Mandatory for staffs who have been appointed to perform the
role of building fire safety coordinator or assistant fire safety coordinator
Course Aim
Prepares building representatives for their role in campus emergency/disaster preparedness. They prepare building response plans and coordinate education and planning for all building occupants.
Duties & Responsibilities
Fire Warden / Asst
• Acquaint new employee with FEP
• Familiar with FEP & means of escape
• Familiar with fire alarm & use of first aid fire
fighting equipment
• Maintain & update floor register
Duties & Responsibilities
Campus Security
• Familiar with FEP & means of escape
• Security personnel are well versed
General General General General
PointersPointersPointersPointers
General Pointers
• Distribution of the FEP� hardcopy / email / website
� fire safety committee members
� brief occupants
• Posting of fire emergency instructions
� conspicuous location
• Fire Coordinator / Fire Warden identification
� luminous yellow vest for fire coordinators
� luminous orange vest for fire wardens
• Loudspeakers
� for crowd control during emergencies
Fire Warden Box
• Designed to house fire warden equipment like vests & floor register.
• To be installed at strategic location on every floor.
• Alarm will be sounded upon
opening of box.
General Pointers
• Training� keep occupants knowledgeable on fire prevention &
fire extinguishing method
� refresher training organised at periodic intervals
• Fire drills� conducted annually
� occupants with medical problems exempted
� pregnant occupants exempted� special arrangement for disabled persons
� keep record of the fire drills conducted
General Pointers
• Regular meetings
� discuss fire safety issues & updates
� fire safety training status of appointed coordinators /
wardens
� fire risk assessments
� internal fire safety inspection results
� short comings found
� necessary action to be taken
� closures of fire safety issues previously identified
Planning ofPlanning ofPlanning ofPlanning of
Step 1 : Formulation / Review of FEP
8 weeks prior to drill
• Update respective floor layout plans
• Update Fire Warden’s name list & contact number
• Update respective floor register
• Submission of FEP to OSHE for approval / review
Step 2 : Confirmation of Drill Date
• Fire drill to be conducted annually in accordance to
WY (April – March).
• Confirmation of drill date (5 weeks prior to drill)
• Notify supporting departments (4 weeks prior to drill)
� OSHE - observation & assessment of drill
� Campus Security - traffic & transient crowd management
� OED - fire alarm activation & resetting
• Notify building occupants of upcoming drill period
(email, notice board) (4 weeks prior to drill)
• Notify Fire Wardens for pre-fire drill briefing (4 weeks prior to drill)
Step 3 : Briefing for Fire Wardens
2 weeks prior to drill
• Review of last drill performance
• Determine objective (s) of upcoming fire drill
• Revisit drill procedures (update new changes to FEP)
Step 4 : Logistical Preparation
• Loud hailer
• Stand / Label
• Luminous Yellow Vest (Fire Coordinator)
• Luminous Orange Vest (Fire Warden)
• Stopwatch
Fire Drill Simulation Aid
• Fire Simulator
• Rescue Mannequin
• Smoke Machine
Fire Drill Simulation Aid
• Designed to carry out on site live fire training with the minimum initial outlay
• Safe & clean
• Cost effective
Fire Drill Simulation Aid
• Extremely durable, rugged & life-like
• Effective for practicing extrication and transport training
• May be used in first aid scenario to enhance realism in fire drill exercise
Fire Drill Simulation Aid
The “safe smoke” provides the
realism of disorientation commonly
experienced in actual fire conditions.
Step 5 : Actual Drill
• Ensure all involved parties are present
• Synchronize time for fire alarm activation/isolation
• Inform location for debrief session
• Activation of alarm (alarm to ring for at least 3 mins)
Fire Safety Fire Safety Fire Safety Fire Safety
InspectionInspectionInspectionInspection
Fire Safety Inspection Program
Objectives
• To ensure compliance to fire safety code and regulation
• To identify & rectify potential fire safety hazards in
workplace
• To cultivate fire safety culture in NUS.
Exit / Fire Doors
• Do the fire doors swing outward?
• Is the fire door fitted with an automatic door
closer?
• Is the fire door in close position?
• Are the exits and fire doors clear of any
obstructions?
• Is the fire door locked?
Exit / Fire Doors
Staircases
• Are the staircases clear of any obstructions?
Corridors / Passageways
• Are the corridors / passageways clear of any obstacles, storage & debris?
• Are the corridors / passageways at least 1.0m wide?
Fire Extinguishers
• Are the extinguishers in their proper type, capacity, location, fully charged & within date of service?
• Are the extinguishers securely mounted or in an approved cabinet (not higher than 1.5m above ground)?
Hosereel
• Are the hosereels working?
• Is the nozzle & hoses satisfactory?
• Is there any obstruction?
• Is the control valve working?
• Are the hose reels serviced annually?
Exit Signs
• Is the exit sign visible?
• Is the exit sign illuminated?
• Is exit directional sign adequate?
Fire Alarm System
• Is the main / sub alarm panel in order?
• Is there any obstruction?
• Is the fire alarm system maintained?
Conventional Fire Alarm Panel
In a conventional panel, fire detection
devices including, but not limited to smoke
detectors, heat detectors and manual call
points are joined up with a number
connected to each circuit.
A small map of the building is often placed
near the main entrance with the defined
zones drawn up, and LEDs indicating
whether a particular circuit/zone has been
activated.
The main drawback with conventional
panels is that one cannot tell which device
has been activated within a circuit. The
fire may be in one small room, but a fire
could exist anywhere within a zone.
Visual Inspection
Report to OED Zone Manager
if any of the lights in these
boxes is lighted up.
Addressable Fire Alarm Panel
An addressable panel is a
more modern type of panel,
which signals from each
detector, call point and/or
activating device individually
identified at the control panel.
An addressable panel has a
number of loops, where a
number of devices are able to
be connected, each with its
own address.
Visual Inspection
Report to OED Zone Manager
if any of the lights signaling
FAULT, ISOLATION, DISABLED
in these boxes is lighted up.
Report to OED Zone Manager
If faulty message appears
in the digital screen.
Reporting a problem
Information required by OED
• Exact location of faulty fire control panel
• Date & time of inspection
• Fire control panel number (eg E4-Level4)
• Nature of fault
• Frequency of fault (if available)
• Any other information.
Information to be forwarded to respective OED Zone Manager. Contact
information of OED Zone Manager can be found via the following link:
http://www.nus.edu.sg/oed/services/ems/zone1.htm
Electrical Hazards
• Is there any extension cords in use in place of permanent electrical installations?
• Is there any spliced or frayed cords/wires?
• Is there any broken or faulty switch/outlets?
• Is the electrical panel overloaded/obstructed?
• Is there adapters in use, other than approved type with
“Safety Mark” label?
Electrical Hazards
Housekeeping
• Are all the flammable/combustible liquids properly stored in approved cabinet?
• Is there any combustible material stored near ignition source?
• Is there any accumulation of combustible materials?
• Are there any illegal cooking facilities / naked lights?
Fire Safety Inspection Program
INSPECTION
HAZARD FOUND NO HAZARD
ISSUE NOTICE OF
ABATEMENT
RE-INSPECT
HAZARD NOT
CORRECTED
HAZARD
CORRECTED
FILE
ENFORCEMENT
Group Exercise
• Break into 4 groups.
– Group 1: University Cultural Centre
– Group 2: University Hall
– Group 3: Yusof Ishak House
– Group 4: Sports Recreational Centre
• Carry out the following tasks
– information gathering
– mock inspection on the following buildings:
Group Exercise
1. Identify the unique challenges / special hazards associated withthe building.
2. Propose recommended solutions / mitigation measures.
3. Identify possible emergency assembly point (primary & secondary)
4. Identify the type of fire fighting, detection, warning & protection system of the building.
5. Propose programs to increase fire safety awareness among building occupants.
6. Carry out mock fire safety inspection (general areas only).