OFFIC

E OF

INTE

RNATIO

NAL EDUCAT

ION

SWIFT

CENTE

R, 1022 U

TA B

LVD.

817-272-2

355 O I E O F F I C E H O U R S

M O N D AY- F R I D AY 8 : 0 0 A M - 5 : 0 0 P M

O I E A D V I S I N G H O U R S

M O N . & F R I . . - 9 : 3 0 A M T O 1 2 : 3 0 P M

T U E S . & T H U R S . - 1 : 3 0 P M T O 4 : 3 0 P M

W E D N E S D AY- 9 : 3 0 A M T O 1 2 : 3 0 P M & 1 : 3 0 P M T O 4 : 3 0 P M

Welcome to UTA!

Office of International Education Welcomes You to UTA!

OFF

ICE O

F IN

TER

NATIO

NA

L ED

UC

ATIO

N

Jay P. Horn, Executive DirectorSatu Birch, Director of Intl. Student & Scholar ServicesChristina S. Riley, SEVIS/Technology Coordinator Austin Perry, Assistant DirectorLeah Collum, International Education Advisor IIIMaral Khaghani, International Education Advisor IIAlula Alemu, International AdvisorMelody Ricks , International AdvisorNikolaos Barmparessos , International AdvisorJosh Garcia, Programming CoordinatorKelli Anderson, Director of Study AbroadCourtney Bauman, Assistant Director of Study AbroadAmanda Sines, Study Abroad AdvisorCatalina Rosquero, Sr. Office AssistantKristiana Hamedi, Insurance CoordinatorCindy Rash, Administrative Assistant IIDesiree Usher, Front Office Coordinator

STAFF

Swift Center1022 UTA Blvd.

IMMIG

RATIO

N

REGULATI

ONS

DOCUMENTS : PASSPORT

PassportCheck expiration date3-6 months before expiration date begin renewal process, process may vary from country to country

When traveling, your passport must be valid 6 months into the future unless your country has a waiver

DOCUMENTS : I-94

I-94If you received a card at the borderFor F-1s, should say D/S

If you did not receive a card at the borderVisit www.cbp.gov/i94 to retrieve your number

DOCUMENTS : I-94

If you had an I-94 but have lost it, that is different from not being given one at all at a recent entry.

If you have lost your I-94, please meet with an advisor.

DOCUMENTS : I-94

DOCUMENTS : I-94

DOCUMENTS :

VISA

VISA What is a visa?

Must be valid on the day you enter the country.

F and J visas are allowed to expire

while in the US, as long as student is maintaining status

DOCUMENTS : I-20

All F-1 StudentsMake sure all information is correctName, Birth date, Major, Degree levelFinancesIf you receive new funding, you should request a new I-20

DOCUMENTS : I-20 END DATE

Do not let your I-20 expireCome in to talk with an OIE advisor in the semester your I-20 will expire to discuss options

If you complete all requirements before the end date on your I-20, you are considered “complete”

DOCUMENTS :

I-20 Fall admits: You Must have a UTA I-

20 by September 26

Transfer Students Check your SEVIS Number from your previous school’s

I-20 and your UTA I-20.

These SEVIS Numbers should match. If not,

check with an advisor.

DOCUMENTS : QUIZ

When should you renew your passport?A. NeverB. The day before it expiresC. 3-6 months before it expiresD. 3 days after expiration

DOCUMENTS : QUIZ

Are F-1 students allowed to continue taking classes after the end date on the I-20?Are F-1 visas allowed to expire?

ENROLLMENT

Full Time EnrollmentUndergraduate= 12 credit hours Fall & Spring,

6 or 9 credit hours SummerGraduate= 9 credit hours Fall & Spring

6 credit hours SummerFull Time Enrollment WaiversMust receive waiver approval BEFORE dropping a

course(s) or enrolling in fewer than the required number of hours

There are only a few acceptable reasons to be below full time○ Failing a course is not a acceptable reason to

drop per immigration regulations

ENROLLMENT

Concurrent EnrollmentYou must register for at least 6 credit hours at UT

Arlington during Fall and Spring. (Total enrollment between schools must equal full-time enrollment requirement)

Course(s) taken at other school must count towards degree plan

You must bring in transcripts to the OIE after the completion of any course(s) taken at another school

Concurrent enrollment approval forms are located in the OIE

If Summer is your 1st semester at UT-Arlington, you must take at least 3 hours at UT-Arlington. (Total enrollment between schools must equal full-time enrollment requirement)

ENROLLMENT

Online CoursesOnly one online course is allowed each semester to count towards full time enrollment○ More online courses may be taken in addition

to the full time enrollment requirement

“Normal progress” towards your degreeYou should not take course(s) that do not count toward your degree plan

Course(s) not on your degree plan should be taken in addition to the full time enrollment requirement (9 and 12 hours)

ENROLLMENT : QUIZ

How many hours should an undergraduate student enroll in for Fall or Spring?A. 1B. 9C. 12D. 36

ENROLLMENT : QUIZ

Which of the following is a valid enrollment waiver reason?A. Poor gradeB. Medical conditionC. Smelly classmateD. Class meets too early

TRAVEL

You need valid signature on page 2 of your I-20 before your travel

If you travel during a school vacation, you must be eligible to return to UT Arlington the next semester to receive a signature

Travel signatures are valid for one year for current students

Make sure your visa will be valid the day you reenter the country

If your visa will expire, you should contact a US embassy/consulate to inquire about the process to apply for a visa

SPECIAL SITUATIONS

TransfersTransferring out:○ This is a time sensitive process, meet

with an OIE advisor to discuss the process

Texas Driver’s License SAVE system○ You may need to meet with an advisor if

you have problems obtaining a Texas Driver’s License

OTHER NON-IMMIGRANT VISA CLASSIFICATIONS

If your visa status is anything other than F-1 or J-1, please contact an International Education Advisor in the Office of International Education if you have questions about your status.

Important note: file a change of status application to F-1 before you turn 21. Come talk to an advisor 4-5 months before your birthday.

CHECK YOUR UTA EMAIL

UTA Email AccountOIE corresponds with you regularly through your school email account check it often!

IO-L A listserv which provides important information to international students and scholars at UTA

Quickest way reach the international community

with the latest updates and reminders

OFFICE HOURS

Regular office hours:

8:00 – 5:00 Monday through Friday

Drop-in Advising:

Monday 9:30 – 12:30

Tuesday 1:30 – 4:30

Wednesday 9:30-12:30, 1:30 – 4:30

Thursday 1:30 – 4:30

Friday 9:30 – 12:30

OFFICE PROTOCOL

Processing TimePeak times(beginning and ending of semesters): up to 10 business days

Non-peak times: up to 5 days

Always check in at the front desk first

Each advisor is available on specific days

PHYSICAL PRESENCE ADDRESS

REPORT SEVIS ADDRESS TO UTA

Enter your Physical Presence Address and Mailing Address in MyMav before registering for classes.

Students must report a change of Physical Presence address to UTA within 10 days.

UTA will report Physical Presence address changes to SEVIS.

PHYSICAL PRESENCE ADDRESS

Use NetID to log in

Main Menu>Self Service>Student Center 

PHYSICAL PRESENCE ADDRESS

• Personal Information / Addresses link.• Select Addresses.

ADD PHYSICAL PRESENCE ADDRESS

Physical Address

Physical Presence Address

Must update within 10 days of moving

Add New Address Button

• Mailing address is also required

PHYSICAL PRESENCE ADDRESS

Enter the street address and apartment number (if you have one) in Address Line 1 only.

(For example: 1234 MAVERICK CT APT 1).Do NOT ENTER a P.O. Box or UTA department address.Do NOT use punctuation.

•Enter the city.•Enter the state and postal code.•Do not use the override option unless you live on campus.

ADD PHYSICAL PRESENCE ADDRESS

Select : “Physical Addr”Click Save.

Employment

Employment of Non-

immigrants

Educate Employer

Protect your Immigration

Status

Ensure proper reporting to

federal & state agencies

Know the requirements and

limitations

Why do I need to know

this?

Wha

t is S

ocia

l

Secu

rity?

US Pension and Benefits Plan

Funded by employers and employees

Identification for employment, tax and benefits purposes only

Accepted means of identification for other purposes – open account, obtain license, sign contract

Obtaining Social Security Card

Needed for Application Employment Offer

Office of International Education (OIE) form to be filled out by the hiring department at

UTA and returned to OIE for DSO verification and signature

SEVIS record activated

On-Campus job beginning before SS Card ?

The payroll office will need confirmation that you have applied for a Social Security

number (receipt from Social Security Office).

Arlington Social Security Office

2010 N. Hwy 360

Grand Prairie, TX 75050

(972) 343-2307

Open Weekdays from 9:00am-4:00pm

For more information, call the Social Security Helpline at 1-800-

772-1213

Not Eligible for Social Security?

Texas Drivers License Sign Affidavit of Non-

eligibility

SEVIS record must be registered

Banks and other Businesses

Letter from OIE

ITIN – Individual Taxpayer ID Number

IRS

Work

Authorizatio

n for

International

Students

On Campus Assistantsh

ip

Part-time

Off Campus Economic

Hardship: USCIS authorization

Practical Training Curricular Practical

Training: Authorization from OIE

Optional Practical Training: USCIS authorization

On Campus

Assistantsh

ipsFeatures

20 hrs per week

In-state tuition

Health insurance

Check with hiring department regarding English language assessment and requirement

J-status requires reporting from OIE

Procedures Human

Resources Orientation

I-9, Benefits, W-4 Tax Withholding Form

Payroll Office

Payment Request Form

IRS form 8233 Tax Treaty

Part-time

On-

Campus

Jobs

Part-time Campus Jobs 19 hrs/week Minimum wage Non-work

study J-status

requires reporting from OIE

Where to Lookhttp://

www.uta.edu/uta/employ

Procedure Hiring

Department I-9, Tax

Withholding Form

Payroll Office Payment

Request Form

IRS form 8233 Tax Treaty

Off-Campus EmploymentBased on Economic Need

Eligibility: After one academic year

Meet with an advisor for more details on eligibility and process.

Curricular Practical Training

Eligibility: Transfer students, after one semester; new students to the U.S., after one academic year.

Come to one of the CPT seminars offered every semester for more information.

Pract

ical T

rain

ing

conti

nued…

.

Social Work, Nursing, Education, & Kinesiology Majors are required to participate in practical training hours off-campus to gain experience.You must be authorized by OIE before participating in your curricular training

Optional Practical Training

Eligibility: Typically apply during your last semester of enrollment in required courses.

Come to one of the OPT seminars offered every semester for more information.

Questions?

Status Issues

EMPLOYMENT?

Applications? Forms?

ANSWERS CPT and OPT

Seminars HR & OIE Websites Advising hours

Resources Available

to You at UTA

Important Online Documents

1) How do I get my Driver’s License?

2) Where can I find tips on managing my money here in the U.S.?

3) How can I apply for my social security card on campus?

4) How can I locate permanent housing?

International Student Handbook

Please refer to our website at www.uta.edu/oie

1) What public transportation is available?

2) Health Insurance Information

3) OIE Programs

4) Financial Aid

5) Presentation Information

New Student Information

http://www.uta.edu/oie/?page=newstudents

Mav Express ID card

Location: Mav Express Office; north entrance of the University Center by the Starbucks. Hours of operation: 8am-5pm Monday-Friday

Use as an access card to Library Services, Computer Labs, the Activities Building and Residence Halls.

Use as a debit card on campus (with Wells Fargo account) and receive a 5% discount: campus dining, the Market, UTA Bookstore, vending machines, etc.

Use as Identification for the Bursar’s Office and other offices on campus

Wait 24-48 hours after you

have registered before applying. Take proof of class registration and passport with you to Mav Express Office.

Parking Self-Service in MyMav

UTA Parking Rules & Regulations

If you plan to own a car… All vehicles parked on campus need a permit, whether it is your

vehicle or a borrowed vehicle. (Citations for no permit is $50.00) Purchase a permit online through MyMav. If you do not receive a permit by the first day of class, call the

Parking Office at (817) 272-3907 or visit the office at 700 S. Davis Dr. http://www.uta.edu/parking

You may request a temporary permit for yourself and visitors. You will only receive one removable window sticker. If you lose

or misplace it, a replacement sticker costs $25.

Mav Mover Saturday Shuttle

Large 24-passenger shuttle bus

Provides transportation every 45 mins. to the Parks Shopping Mall, Target Super Center and Aldi Grocery Store

Pick-up site: University Center

stand

$2.00 each way.

CASH ONLY

If you don’t have a car, shopping can be a

hassle. IT’S MAV MOVER TO THE RESCUE!

Saturdays only8am – 6pm

For more info on shuttles, visithttp://www.uta.edu/campus-ops/police/docs/Mav%20Mover%202010.pdf

http://www.ridethemax.com/

A round trip day pass for the MAX: $2.50

Monthly passes are $40.  A valid DART or T photo ID is required for students.

UT Arlington students must obtain photo ID through The T:   

http://the-t.com/Fares/ReducedFare/tabid/71/Default.aspx 

Buses make regular trips between the TRE CentrePort/DFW Airport Station and College Park Center at UT Arlington Monday through Friday from approximately 6:00 a.m. until 10:00 p.m. (25 mins each way)

With these reduced fare passes you can access any DART, T, or DCTA bus or train for the entire day on which you purchase the pass.

Not available on weekends.

Office of International Education

Programs & Activities

International Student Organization (ISO)

ISO’s objective is to promote and celebrate cultural diversity on campus.

Everyone is welcome to join and meet new friends from around the world!

Find us at:International Student Organization at UTA

ISO sponsors and participates in several fun events such International Week, Garba, Holi, and Asian Heritage Month.

Meetings: FridaysEmail: iso.uta@gmail.com

International WeekSaturday, April 2 – Friday, April 8, 2016

•Open to all Americans and international students

•Apply to be matched with an American student or community member

•Experience how others live and view the world

•Apply online at www.uta.edu/oie or at the Office of International Education

Possible activities shared by friends:*Have conversations over coffee or tea*Prepare dishes from each other’s cultures*Celebrate a birthday or holiday*Pack a picnic and visit a local park*Attend a local festival, museum or film

Global Grounds Coffee Hour

Great way to mingle with other students, faculty and staff here at UTA while enjoying coffee, tea and snacks from around the world.

The event is free and open to the university community as well as the general public. Students are welcome to bring international music CDs.

 

 

 

International Peer Advisors

o Peer Advisors go through a training session to assist with orientation for new international students.

o If you want to volunteer in the future, please be sure to email international@uta.edu or visit www.uta.edu/oie for an application and more details.

Become an International Peer Advisor!

 All new international students are invited

to a party sponsored by the Campus Ministry Alliance. There will be music,

games, and lots of free food. 

www.utabighowdy.com

Location: 2nd floor UCSaturday, August 29, 7:00-10:00 p.m.

Tips:

Although it is a personal page, it is not a private page

Consider your audience Faculty, administrators, future

employers, law enforcement

Post pictures and information that you are comfortable with EVERYONE seeing

HEALTH SERVICES: YOUR ON-CAMPUS CLINIC

HOURS & LOCATION

Monday – Friday, 8:00 a.m. - 5:00 p.m.

Between the University Center & COBA

By appointment only

Web-booking available

Appointment Line: 817-272-2771

HEALTH SERVICES

Medical Clinic

Women’s Health

Lab testing

X-rays

Pharmacy

Immunizations (including TB testing, meningitis and flu shots)

Health Promotion & Substance Abuse Prevention

Counseling and Psychological Services

MEDICAL FEES & CHARGES

Consultative office visits are free By appointment only.

Health education sessions are free Also by appointment only.

Additional services at affordable prices Procedures Lab work X-rays Immunizations Over the counter and prescription meds

HEALTH INSURANCE REQUIREMENT

Academic Health Plans is the only insurance accepted at Health Services

No office visit charge/copay when using the health center

Many services in the health center are covered at 100% when a provider orders them, not when requested by the student. A copay is required for medications.

Student health insurance (SHIP) can be used outside of the health center Specialty care (orthopedist, dermatologist, cardiologist, etc.) Urgent care, emergency services

It is VERY IMPORTANT that you confirm if an office is in-network before making an

appointment with them, otherwise it will cost you $$$. Health Services can provide referrals to in-network specialists that accept SHIP

AFTER-HOURS CARE, EMERGENCY SERVICES Confirm if offices are considered in-network, ask about copays, fees, etc. Go to the hospital emergency room for medical emergencies only Beware: some urgent care centers charge emergency room rates ($$$$)

All international students must have medical insurance compliant with the federal Patient Protection and Affordable Care Act (PPACA) – this is a UT System mandate.

MENINGITIS VACCINATION

Required for students under the age of 22 Vaccination must have been administered within the

last 5 years Students who do not submit the proper documentation

will be dropped from their classes To avoid being dropped, students

should be vaccinated no later than the official first day of class for the session.

Submit proof of vaccination through MyMav – Meningitis Vaccination Section

Cost = $100 in the health center, $130 - $190 elsewhere

MENINGITIS VACCINE DEADLINES

TB TESTING REQUIREMENTS – BEFORE 8/7/15

STUDENTS ATTENDING ORIENTATION BEFORE AUGUST 7, 2015

• Must provide documentation of completed TB screening in the United States within the last 12 months in order to have holds removed.

• If you already completed TB screening in the United States within the last 12 months, please submit your documentation to the health center in person or by fax. Please visit our website for more information.

• If you have not had TB screening completed in the United States within the last 12 months, you can do so in our immunization clinic.• Monday – Friday, 8:30 am – 4:30 pm (closed 12 pm – 1 pm)• No appointment necessary for TB screening• Holds will be removed before the end of the next business day.

• The cost of TB screening is $66.00. If a chest x-ray is indicated, there is an additional charge of $59.00. The UT System student health insurance may cover the cost.

TB TESTING REQUIREMENTS – AFTER 8/7/15

• Must provide documentation of completed TB screening in the United States within the last 12 months in order to have holds removed.

• If you already completed TB screening in the US within the last 12 months, please submit your documentation to the health center in person or by fax. Please visit our website for more information.

• If you have not had TB screening completed in the US, within the last 12 months, you will need to attend one of the following sessions at the Maverick Activities Center between 9am - 4pm:

Thursday, August 13, 2015Thursday, August 20, 2015

Friday, August 28, 2015

• The cost of TB screening is $66.00. If a chest x-ray is indicated, there is an additional charge of $59.00. The UT System student health insurance may cover the cost.

Holds will be removed before the end of the next business day.

HEALTH SERVICES: 817-272-2771

www.uta.edu/healthservicesUT Arlington Health Services @HealthyMaverick

It is MANDATORY for all International Students to be covered by a Health Insurance plan while enrolled at UTA; including the summer semesters.

Enrollment in the UTA student health plan is AUTOMATIC when you register for classes each semester.

Coverage Period: August 15th,2015 – December 31st , 2015. Cost: $829.00

Health Insurance:

• When you submit the completed form today, your hold will be removed today.

• Once you register for classes the insurance fee will be added to your tuition and paid through MyMav.

• You may apply for the installment payment plan for tuition and fees.

UTA Insurance Enrollment:

Insurance Card

What does my car look like? What if my card is missing?

Go to BCBSTX.com request a new card and print a temporary card.

Helpful Tool

• Unlimited Maximum Benefits• No pre-existing condition limitation• $500 or less deductible per condition• PPACA (Patient Protection and

Affordable Care Act) Compliant.• Mandatory coverage period: August 14st through December 31st

.

Minimum Requirements for Waiver Request

• You must create a student profile at: uta.myahpcare.com/waiver.

• You must complete the online waiver process by uploading proof

of coverage.• You must submit waiver request BEFORE census date: September 14th

To Waive the UTA Insurance:

Giveaway Time

• Complete the Peach enrollment form.

• Check the new student box and enter today’s date for orientation.

• Read and check all of the boxes.

• Sign and date the bottom of the form.

To Enroll in the UTA Student Health Plan:

OFFIC

E OF

INTE

RNATIO

NAL EDUCAT

ION

SWIFT

CENTE

R, 1022 U

TA B

LVD.

817-272-2

355 O I E O F F I C E H O U R S

M O N D AY- F R I D AY 8 : 0 0 A M - 5 : 0 0 P M

O I E A D V I S I N G H O U R S

M O N . & F R I . . - 9 : 3 0 A M T O 1 2 : 3 0 P M

T U E S . & T H U R S . - 1 : 3 0 P M T O 4 : 3 0 P M

W E D N E S D AY- 9 : 3 0 A M T O 1 2 : 3 0 P M & 1 : 3 0 P M T O 4 : 3 0 P M

Good Luck!