office note to rm sir

Regional office (W.R.), Gandhinagar

Date: 04.08.2015

Sub: Hire a vehicle to S.E, Nation Water Development Agency, Valsad.

The Superintending Engineer (S.E) is planning to visit New Delhi on 05.08.2015 for EIA study of Damanganga Pinjal Interlinking project, hence he require the vehicle for local visit in the New Delhi for official purpose.

May kindly approve.

(Rajneekant Patel) Sr. Engineer

C.E/Regional Manager (W.R)


Date: 01.08.2015

Sub: Minutes of Meeting regarding ICZM Project, GSDMA bid, Hydro-geological study of Sabarmati and Narmada River

I undersigned along with Mr. Rajneekant Patel (Sr. Engineer) met Mr. Ishwar Desai regarding Our payment of Site visit (19 Villages in Jamnagar) on 01.08.2015. He told us that our payment file has moved by them and we will get it in the next week.

It was discussed that as per the previous work order of ICZM Project (Dated 04-03-2014 Work order No. GEC/PJT/T-9/574/2013-2014), WAPCOS will cover site visit for those villages where work has been completed and would charge @ Rs. 10625/- per village plus service tax as per Govt. of India prevailing rate for carrying out site Inspection of 160 villages of Gujarat. They had issued us the revised work order (Work order No. GEC/PJT/T-9/1001/2013-2014) on 12-05-2014 it was agreed that they will pay Additional sum Rs 3000/- per village for Technical Inspection as per our previous scope of work on ongoing EPA activities in Morbi and Kutch district. So our total consultancy value for this Project is (Rs 21,80,000/- + S.T.) So approx 4.5 Lakhs rupees work is remaining. We will get it within our extended time limit period for this project (i.e. up to 31.12.2015).

Also, we met Sh. Santosh Kumar (Sector Manager, GSDMA) regarding our submitted bid on 01.08.2015. He said that the technical evaluation is completed and they had submitted bids to World Bank for finalize. They will intimate us as soon as they get the response from World Bank.

We discussed with Mr. N.P. Mistri, Sr. Geologist, C.G.M for the Hydro-geological study of River Narmada and Sabarmati regarding our submitted proposal on 01.08.2015. He said the scrutiny of the proposal get delayed because of the new commissioner as he require time to study the submitted proposals. Now the file is moved to Sh. Prajapati, Joint secretary, Industry and Mines, Govt. of. Gujarat. He said that you will get the work order very shortly.

For Your Kind Information Please.

(V.P.singh)

Engineer Trainee

Sr. Engineer

Minutes of Meeting

Purpose: Progress review meeting of “Preparation of City Survey Records of 25 Town Planning Scheme in Ahmedabad, Rajkot and Jamnagar districts of Gujarat”.

Date and Time: July 27, 2015, (11.15 A.M. to 2.00 P.M.)Location: Meeting Hall, City Survey office, AhmedabadAttendees:

Name Designation OrganizationMr. S.K.Srivastava C.E. / Regional Manager (W.R.) WAPCOS

Mr. Rajneekant Patel Sr. Engineer WAPCOSMr. R.K.Gurjar Team Leader (City Survey Project) WAPCOSMr. Rajkumar AOM WAPCOSStaff (City Survey Project) including Third Parties

Sh. R.K.Gurjar was welcomed to Chief Engineer / Regional Manager (W.R.), and with the permission of him the proceedings of the review meeting cum presentation was started. All

present members introduce themselves to the C.E. / R.M. Sh. Rajneekant Patel, Sr. Engineer begin presentation on progress review meeting containing the project background, year wise financial progress achieve till date, manpower details with role and responsibilities, list of third party involve in this projects, approach methodology for property card preparation, work done so far, month wise physical and financial action plan to meet the target, critical issues in this project, etc. The following points were discussed & decisions were taken.

Item MEETING MINUTE ITEM ACTION TO BE TAKEN

1 C.E/RM sir asked clarification of regarding reducing of the our consultancy fee 2,99,00,000/- from the Rs. 8,50,08,833/-.

Sh. Rajneekant Patel told that the consultancy value is reduced as per the Minutes of Meeting dated July, 12 for 2,03,650 properties covering Ahmadabad (19 TPs), Rajkot (5 TPs), Jamnagar ( 1 TP) districts.

C.E/RM has instructed to submit the Minutes of meeting held on July, 12 regarding reduce the consultancy fee.

Sh. Rajneekant Patel/ Sh. R.K.Gurjar.

2 C.E/RM sir instructed to put up the working methodology of other agency and WAPCOS with rate comparison chart.

Sh. R.K.Gurjar

3 C.E/RM sir asked to put up the action plan for complete the remaining physical work within extended time limit.

Sh. Rajneekant Patel

4 Sh. Rajneekant Patel is told that M/s Yashi, Jaipur and M/s Geo-vista, Hyderabad are not complete the awarded work as per the approved tender and demand for release the submitted security deposit.

C.E/RM sir instructed to put up the whole details from award of work to till date for terminate their contract.

Sh. Rajneekant Patel,

Sh. R.K.Gurjar.

Item MEETING MINUTE ITEM ACTION TO BE TAKEN

5 C.E/RM sir has noticed that the about 44,406 properties CAD work is remaining and also the slow progress of work in CAD work.

Sh. Rajneekant Patel gave the explanation of slow progress of work due to the resign the experience CAD operator from the company.

C.E/R.M instructed to involve the AutoCAD agency for complete this work end of August, 2015 and raised the invoice accordingly to client.

Sh. R.K.Gurjar/


Sh. Rajkumar

AutoCAD operator

6 C.E/RM sir has noticed that the about 1,12,688 properties serve notice and 1,59,217 properties document collections are remaining from various T.P Scheme in Ahmedabad and Rajkot city.

C.E/RM sir instructed to publish advertisement in Local newspaper for public awareness for document collection in Ahmedabad and Rajkot city.

C.E/RM sir instructed to hired the retired officers from the revenue department, city survey office or Talati, etc for document collection and IEC activities in the apartment for public awareness on property document collection.

Sh. R.K.Gurjar/


Sh. Rajkumar

Supervisors

7 C.E/RM sir has noticed that only 2% of work completed in the Data Entry work.

Sh. R.K.Gurjar told that Jamnagar TP scheme data entry work completed and submitted to client on 18.6.2015 for validation and other 2no.s of TP schemes data entry work is in progress.

C.E/RM sir instructed to write letter to client for validate the Jamnagar property data entry, hence property card to be prepared.

Sh. R.K.Gurjar explained the slow progress of work due to decisions is not taken inquiry officers on collected documents for further data entry in software.

C.E/RM sir instructed to involve the retired experience city survey officers for write the decisions on collected documents and seat with data entry operator.

Sh. R.K.Gurjar/


Sh. Rajkumar

8 C.E/RM sir instructed to arrange meeting with Settlement commissioner for release our outstanding payment and progress of work.


The C.E/RM sir told that all the employee and third parties owner to expedite the work as per the extended time limit. The appreciation letter and work completion certificate shall be given of best performers of serve notice and document collections.

The C.E/RM sir has instructed to put up the penalty clause in third party work order for expedite work and critical review of the manpower and third parties. The next review meeting is to be held in end of August, 2015.

The meeting is end with vote of thanks.

Rajneekant Patel Sr. Engineer


Date: 25.07.2015

Sub: Minutes of Meeting regarding attend progress review meeting of various TPI water supply projects in GUDM

The undersigned and Sh. Satish Patel attended Progress review meeting at GUDM, Gandhinagar on 24.07.2015. The meeting chaired by Mr. Murlikrishanan (IAS), Addl. CEO(GUDM). The meeting was attended by concerned municipalities Chief Officer, PMC/TPI consultant and Contractors, who are working presently in GUDM. WAPCOS name is mentioned as TPI in Kalol (Panchmahal), Idar and Kanjari Municipalities water supply projects TPI.

The Addl. CEO started the meeting with Kalol municipality. Kalol Municipality Engineer was present but Chief Officer was not present in meeting. Municipality Engineer has given the work status with start date of work and progress of work. Municipality Engineer told that 85% of physical work completed and work is stopped due to underground drainage work is in progress. The Addl. CEO has angry on municipality engineer due to very slow progress of work and call the again meeting on Tuesday (28.07.2015 @ 10:00 O’clock) with Chief officer, TPI and contractor at GUDM with all details.

Then after, Kanjari Municipality Chief officer explained the work status of water supply project. She told that 80% of work is completed as per the tender cost. All the physical work is completed except ESR work on site. The ESR is not constructed due to land available problem. The water supply scheme is presently in working condition without ESR. The Chief officer requested to addl. CEO to use this grant into distribution system in new merge area. The Addl. CEO told that your grant is send back to GUDM and take the technical section again for distribution system. WAPCOS role is completely over in this project as per Chief officer.

Ider Municipality work was 100% completed, hence the Addl.CEO instructed to municipality officers to submit the work completion certificate to GUDM.

For your kind information please.




Date: 21.07.2015

Sub: Minutes of Meeting on Panvel Project

The Progress review meeting of preparation of DPR and PMC assignment for increasing capacity of Dehrang dam for Panvel Council was arranged by Sh. S.K.Srivastava, C.E/Regional Manager on 20.07.2015 at 11:30AM. The meetings attended by the following officials.

Sh. Rajneekant Patel, Sr. Engineer Sh. Jayesh Darji, Sr. Engineer Sh. Kiran Chudhary, Consultant Sh. Anil , Yash consultant company Sh. Dharmesh Chauhan, Sr. Accountant.

During meeting following points were discussed.

1. Write letter to Panvel Municipal Council to arrange joint meeting with CIDCO, CDO, Irrigation Department and WAPCOS regarding funding, water allocation, water availability, new dam alignment, EIA study, Social Impact Assessment (SIA) study, way forward in this project etc.

2. R.M sir instructed to whole work is divided in two parts i.e Part-I survey and Investigation and Part-II Detailed Project Report. Also decided role and responsibility of third party and WAPCOS in this project in following activities.

a. Survey and investigationb. Collection of the various secondary and preliminary data c. Preparation of the Conceptual and detailed Project Report including alternative

alignment of the propose new dam site, structural design of earthen dam and concrete dam with stability analysis, hydraulic design of dam, detailed drawings, cost-estimate, draft tender paper, etc.

d. Rapid EIA/comprehensive EIA study as per MoEF notification and prepare EMP. e. Social Impact Assessment study (SIA) and prepare R & R plan. f. Prepare Land Acquisition plan of submerge villages upto FRL and MWL . g. Approval from various state and central Government department . h. PMC work during execution of the project at site.

3. Involve the local Irrigation expert to expedite the project and monitor project day to day.




Date: 08.07.2015

Sub: Minutes of Meeting regarding attend progress review meeting of various Tourism projects in Gujarat.

The undersigned, Sh. Satish Patel and Sh. Jayesh Vaniya were attended Progress review meeting at Block no. -1, 4th floor, New Sachivalaya, Gandhinagar on 21.07.2015. The meeting was chaired by Mr.S.J. Haider (IAS), Secretary (Tourism) and Mr. N. Srivastava (IFS), M.D (Tourism). The meeting was attended by Architect, PMC consultant and Contractors, who are working presently in Gujarat Tourism project. This is first meeting of the Secretary (Tourism).

Following points were discussed during the meeting.

1. The secretary is taken the introduction of the all the contractor, PMC consultant and Architect. 2. The secretary has instructed to all the meeting is attend by the company CMD, Director,

Partner, etc during when decision making meeting and the project manage, Sr. Engineer and Field Engineer during progress review meeting or project implementing meeting.

3. The secretary has taken overview from the PMC, Contractor and Architect of delay projects of last 5 years i.e Year 2010 to till date, 4 years Year 2011 to till date with reasons.

4. The secretary instructed to Department officials to bifurcate the project priority wise and call to contractor, PMC and Architect for monthly progress review meeting accordingly.

5. The secretary instructed to develop strategy for handover the completed projects to concerned municipality office or collector office.

6. He is instructed to all the contractor and PMC consultant to work as per scope work mentioned in the tender document.

7. He is instructed to PMC consultant, require experience manpower should be deploy at site and maintain all the quality register at site.





Date: 08.07.2015

Sub: Minutes of Meeting regarding submission of Technical Inspection Reports - Monitoring of Physical activities (Entry Point Activities) Being Implemented under World Bank Assisted ICZM Project.

I undersigned along with Mr. Rajneekant Patel (Sr. Engineer) has attended meeting with Mr. Sh. Ishwar Desai, Asst. Manger, GEC regarding no. of village remaining for site visit in Jamnagar and Kutch Districts on 08.07.2015. He hold us that there are 56 villages in Jamnagar and 104 villages in Kutch out of which we have visited and submitted the Technical Inspection report of 49 villages (for Jamnagar district) out of 56 villages as per scope of work and there are around 7 villages remaining in Jamnagar and approximately 25 villages in Kutch district for site visit.

In the meeting, he told us that in the remaining villages the work ongoing is too much slow due to Monsoon season and lack of funds available with them, so it requires some time for our site visit and also as per our scope in the Kutch district, we have two site visit one on the completion of more than 50% of work and on 100% completion of project. So, approximately around 57 site visits (32 villages) are remaining that’s why our time limit extension is up to 31.12.2015.

For your kind information.

(V.P.singh)

Engineer Trainee

Sr. Engineer

Regional Office (W.R), Gandhinagar

Date: 09.07.2015

Sub: Minutes of Meeting of pre-bid meeting held at SSAM office for construction supervision of the school at Navasari and Dang District.

The undersigned and Sh. V.P.Singh attended pre-bid meeting at SSAM office. The meeting is chaired by Sh. Bipin Shah, Stat Project Director, SSAM, Gandhinagar. About 10 nos. of the consultants have attended the pre-bid meeting.

Following points were discussed during the pre-bid meeting.

8. Consultant has completed 20% of sites i.e 45 nos. of sites in single work order in last three years.

9. The bid security considered only in the form of Demand Draft.10. Consultant shall apply for more than 1 nos. of package but the CV used in one package should

not be repeated in another Packages. 11. The SSAM officials shall take interview of the person whomsoever CV is enclosed for the

project before award of the work; if the consultant fails to do this, they will cut the marks accordingly.

12. Only financial Bid shall be submitted through online. Technical bid should be submitted in hard copy only.

13. The financial statement should be certified by Auditors. They will not accept Charted Accountant certified financial statement.

14. They will consider the PMC work of building work in eligibility criteria but it is single work of 45 sites.

15. The bid submission date is unchanged.





Date: 09.07.2015

Sub : Explanation report on disqualified of bids “Selection of consultant for providing Assistance to Town planning officers (TPOs) for Finalizing the TP schemes at Dholera Special Investment Region”.

As per the pre-qualification criteria, consultant has experience of preparation of Draft T P scheme work of minimum 1.5 sq.km area during last 05 years – (Copy enclosed). We have submitted the related city survey PDS and work order copy for this (copy enclosed for ready reference). Sh. Devang Patel, Town Planner, GIDB is told that your experience is not related to preparation of the any draft T.P Scheme with Original Plot (OP) and Final Plot (F.P), hence we have not selected in this bid.

I requested to GIDB officials for considering the our bids but they have told that your company have not such experience for preparation of the Draft T.P schemes.

For your kind information

Encl:

1. Pre-qualification of the bid document2. PDS and work order copy of city survey project




Date: 09.07.2015

Sub : Explanation report on disqualified of bids “Consultancy services for preliminary design of Raw water transmission line from Saurashtra Branch canal to DSIR”.

We met Sh. Bhavesh Patel, Dy. Collector, GICC and Sh. S.K. Prasad, bid evaluation committee head, AECOM on 08.07.2015 @ 5:00 PM regarding knows the reason of the disqualification on above said bid.

I request to Sh. Bhavesh Patel regarding reason of disqualification. They told that, we have not finalized any agency till date for this work; if you can meet the eligibility criteria, we can consider your case. They instructed to me for met Sh. S.K.Prasad, AECOM officials and know reason from him. We met Sh. Prasad and requested to know reason for the disqualified in this work. Sh. Prasad told that your experience of 4 projects are not within last 5 years, hence we have not considered this projects.

As per the pre-qualification criteria, Consultant has experience of preparing Preliminary/detailed engineering design and tender documents for raw water intake and transmission system from surface water sources for a distance of at least 50kmwith capital cost more than Rs. 200 crore each on which the construction work stated during last 5 years. Minimum 4 numbers of projects. (Copy Enclosed).

We have enclosed following projects related water supply pipeline PDS, work order copy and completion certificate. They told that, you have enclosed related documents but 4 numbers of project experience not available within last 5 years as per the eligibility criteria.

Sr. No. Project Name Start date Completion date

Pipe length and project cost.

1. Proejct-1-“Laying of 50 MGD water supply line from SSNNL Miyagam Branch Canal to Dahej PCPIR region”.

January, 12 May, 12 60km Pipeline Rs. 549.71 Cr.

2. Consultancy services for preparing feasibility Report for bringing water from River Tapi at Ukai or Kakrapar to Surat City by pipeline.

Nov., 08 April 2014 60km pipeline Rs. 877.65 Cr.

3. Survey & investigation, planning preparation of DPR, carrying out EIA and implementation / commissioning support for renewal and Rejuvenation of water supply & sewerage capacities for Shimla city under JnNURM.

March, 2007 March,2010

Rs. 1472 Cr.

4 Survey, Preparation of Detailed Project Report, tender document for Augmentation of drinking water to Hyderabad Urban Agglomeration (HUA) from river Godavari.

July, 2007 Dec,2007 193 Km Rs. 475 Cr.

5. Third Party Inspection Agencies for the services of Construction, Supervision & Inspection of Materials, Machinery and equipments for lift irrigation pipeline project from N.M.C. 375.10 km to Dantiwada-Sipu Reservoir and pumping Station at Changa, Rampura (Khimana) and Bhadath.

Feb, 2011 Ongoing 61.27 KmRs. 345.02 cr.

6. Consultancy services for Kerala sustainable urban Development project “Design and Supervision Consultancy for package 2 (Kochi, Thrissur and Kozhikode) – DSC 2” (Asia Development Bank Funded) –Project cost Rs. Rs.630 Crores

March, 2007 June,2010 52.68 kmRs. 630 Crores

Looking to the above table, we can eligible for above said work .

For your kind information

Encl:

1. Pre-qualification of the bid document




Date: 09.07.2015

Sub : Compliance of your observations “Selection of consultant for providing Assistance to Town planning officers (TPOs) for Finalizing the TP schemes at Dholera Special Investment Region”.

Sr. No. Observations Compliances 1 In PDS, where you have mentioned your City

Survey Area > 1.5 sq.kmWe have mentioned the T.P scheme wise area in the work done in city survey project list (copy enclosed).

2 Area We have mentioned the T.P scheme wise area in the work done in city survey project list (copy enclosed).

3 Why not this PDS should be singned by authorized signature to get qualified. (Only where eligibility is shown)

We have put up your digital signature as authorized signature in PDS. We can take care in future for the same and put up bid for your signature.

4 Why not we are clearly mentioned that, we are meeting the eligibility .

We are enclosed all the PDS related to similar work experience.

5 City survey PDS is attached and you want to get the job not appreciable. Half way work done

We have enclosed survey related other PDS like CADS Project, CDP project, block contour survey, master mapping survey, etc.

Sir, as instructed, we have take care of prepare the quality bid and also meet the eligibility criteria of marked bid.





Date: 09.07.2015

Sub : Tour Report of Rajkot – Mrobi RoB Project.

The undersigned and Sh. V.P.Singh visted the Rajkot-Morbi ROB site and attended the meeting with Sh. Bhavesh Joshi, Addl. City Engineer, East zone, Rajkot Municipal Corporation, Rajkot on 07.07.2015. During the meeting following points discussed.

1. Revised GAD showing the service road along the ROB as per the instruction. 2. Provide adequate water way in bridge site for passing local storm water in this area.3. Submit the revised cost estimate of approach and railway portion with justification of cost

increment. 4.

office note to rm sir

Documents