of directors every day may not be good, but there is ... · collected trash from all public areas...

Board of Directors

President

Debra Abbuhl

903-802-3377

Vice-President

Rusty Rowe

301-919-0955

Secretary

Tilla Strickland

903-469-3806

Treasurer

John Harwood

903-469-3457

Architectural Control

Rusty Rowe

301-919-0955

Audit

Rusty Rowe

301-919-0955

Dam

Matt Palazzetti

972-345-3894

Fish & Wild Life

Matt Palazzetti

972-345-3894

Maintenance

(Beautification / Community Center / Public Areas) Paul Jenkins

972-658-2260

Publicity

John Harwood

903-469-3457

Recreation

Jo Ann Ishmael

903-469-3200

Roads

Debra Abbuhl

Tilla Strickland

Sanitation & Pollution

Joan Baker

903-469-3822

Security& Fire

Jeff Smith

859-466-0607

Covering YOUR Community News

CL Office: 903-469-3080 Callender Lake Lines CL Website: www.callenderlake.info

Tue/Thu - 8:30 to 5:00 Editor: Julie Morris Webmaster: Susan Reid

Saturday - 9:00 to 1:00 [email protected] [email protected]

[email protected]

"Every day may not be good, but there is

something good in every day."

- Author Unknown

[p0;

Volume 17 | Issue 5 Callender Lake Lines May 2017

(Just Outside the Entrance Gate)

Store Hours

Monday - Thursday: 7am to 10pm

Friday & Saturday: 7am to 11:30pm

Sunday: 8am to 7pm

Mike Pugh - Proprietor

Start your

"SUMMER FUN" at

Saturday June 3rd, 2017 8:00am - NOON

PLEASE NOTE SUMMER HOURS

The Juliet's

Luncheon

Mary Bromhall will coordinate the June 15th Juliet's going to Cheddar's located on

S. Broadway in Tyler.

Please call Mary at 903-469-3467 by June 7th if you plan to attend so she can

make our reservations for 12:30pm.

If you would like to carpool, we will leave from the Community Center at 11:30am.

Also, please mark your calendar for the July

Juliet's on Thursday, July 20th at 12:30pm. More details to come!

The Lake Lines are available in on our website at:

For a black/white hard copy print out, please go to the Information Station just inside the front gate. If the Information Station copies are gone, you may pick up a hard copy in the Callender Lake office during regular business hours.

The Lake Lines are usually posted to the website around the 3rd Saturday of each month.



14491 FM 773

Murchison, Texas 75778

214-636-9154

Open Saturdays 12 - 8pm

White Fox Vineyards is

a family-owned and

operated winery that

serves local craft

Muscadine and other

specialty fruit wines.

We look forward to your visit!

Thank you to everyone who helped with the Easter Egg Hunt, those who cleaned

the eggs, donated candy, stuffed the eggs, hid the eggs and a very big thank

you to the ones who helped clean up afterwards! It was a great success and

your efforts are much appreciated!

PRIZES WENT TO:

MOST MILES TRAVELED: Justin Hill from Buda (Riddlesperger family) YOUNGEST: Jayla Olivera (9 mos.) (Relative of Ann Bates) and Waylon Guidry (10 mos.) (Relative of Jenjer Bibbee)

Thank you from the Recreation Committee for another great Easter at

Callender Lake!


The next Van Zandt County Sheriff's Precinct 4, Crime

Watch Patrol meeting will be Thursday, June 8th at 7pm in the Callender Lake Community Center. Everyone is invited to

attend and join. Come, get involved and help protect our

Community!

CUSTOM HOME BUILDERS

Keith Dillion

444 Island Dr

972-979-7008

New Homes, Add-ons & Remodeling

Free Estimates

COFFEE AND DONUTS

WHEN: Saturday, May 27th, 2017

8 - 10AM

WHERE: Community Center

Join the Recreation Committee for

coffee and donuts.

Bring a neighbor and let's visit!


Plan NOW to be a part of the traditional Callender Lake

July 4th Celebration to be held on Saturday, July 1st!

MORE DETAILS TO COME!!!

Spread the word and be a part! Floats, ATV's, golf carts and motorized vehicles

of any type are all welcome!

Sponsored by: The Recreation Committee


The following items are NOT

allowed in the dumpsters

at any time!

FURNITURE, PAINT, OLD APPLIANCES,

BATTERIES, TIRES, LANDSCAPE TIMBERS,

TREE LIMBS & BRUSH

Our continued thoughts and prayers for C.A. and Betty

Cockrell.

Monthly Board Meeting Minutes Callender Lake Property Owners Improvement Association

Saturday, May 13, 2017

The CLPOIA Board meeting was called to order by President Debra Abbuhl at 1:01PM in the Callender Lake Community Center with 19 guests in attendance. The invocation was given by Vice President Rusty Rowe. All attendees voiced the Pledge of Allegiance. Board Members Attendance – Secretary Tilla Strickland, stated that today we have 8 Board members present. Joan Baker was absent. Approval of Agenda – President Debra Abbuhl asked if there were changes to the Agenda. A motion was made by Ms. Strickland to amend the Agenda with the following changes:

Under Ad-Hoc Committees, add Item b. Restrictions;.

Under New Business add:

Item f. Confirmation of Nominating Committee Liaison;

Item g. Confirmation of Library Committee Liaison; and,

Item h. Confirmation of a Library Committee Member.

Director Jeff Smith asked that Item b. Confirmation of new Security & Fire Committee member be eliminated as he was not prepared to proceed with that item at this time.

The motion to amend the Agenda with these changes was seconded by Mr. Rowe and with no further discussion needed, the motion passed unanimously.

OFFICER'S REPORTS

Vice President’s Report. No Report.

Secretary’s Report: Ms. Strickland reported that the minutes from the April 2017 Board meeting were circulated via email and published in the CL Lines. As there are no changes or corrections requested, Ms. Strickland moved that these minutes be accepted and filed for record. Ms. Abbuhl, after passing the gavel to Mr. Rowe, stated that there was one change needed under the Questions & Announcements heading. It was stated that the Town Hall Meeting would comprise the Legal and Restrictions Committees. However, it should have read that it was a Town Hall Meeting of only the Restrictions Committee. So, Ms. Abbuhl made a motion to accept the published minutes with the stated change. This motion was seconded by Ms. Strickland and there being no further discussion, a vote was taken. Motion passed unanimously.

Treasurer’s Report: Treasurer John Harwood stated that the Cash Reconciliation and the Profit & Loss Statements for April 2017 are available in the back if you haven’t already picked one up. If you have any questions please see me after this meeting and I’ll do my best to answer them. Mr. Harwood further stated that we did send out over 150 accounts to the collection agency. We are beginning to see some response from this action.

STANDING COMMITTEE REPORTS

Recreation: Director Jo Ann Ishmael reported that for the 32nd annual egg hunt snacks and punch were served to the 100+ children and their families. Barbara Blevins the surviving member of the egg hunt founding group was presented a certificate of appreciation. Special prizes were awarded in various categories: 9 mo old Jayla Olivera (tie for youngest) and prize egg, Sophy Coronade found 2 prize eggs – relatives of Ann Bates. 10 mo old Waylon Guidry (tie for youngest) – relative of Jenjer Bibbee. Traveling farther was Justin Hill from Buda – relative of the Riddlesperger family.

Plans are in preparation for Independence Day which will be celebrated Saturday July 1. Further information will be provided in June. Coffee, donuts, and juice will be served at the Community Center the morning of Saturday May 27th 8:00 to 10:00. Maintenance:

Public Areas: Director Paul Jenkins reported the following areas were addressed in the month of April:

Public Areas Report were mowed with the mower

Mowed all parks and public areas

Trimmed trees on CL Drive near swim park

Mowed multiple right of ways

Collected trash from all public areas

Cleaned dumpster area

Cleaned spikes at exit

Additionally, Mr. Jenkins noted that we’ve had a tractor for a number of years. That tractor has a cracked block and there is nothing that can be done to repair it. The tractor is a New Holland and nobody in the area has the appropriate engine to replace it as it is no longer made. The tractor will be sold for parts. Worked with 3 or 4 dealers in the area, including New Holland, and have been through various approaches regarding buying a new tractor for the community. Athens Tractor is, in Mr. Jenkins opinion, the best option for us to use as they have been very responsive, have a very good service department and have agreed to give us the wholesale value on our old tractor. Renting a tractor was considered, but renting is difficult because when you need it, particularly in an emergency, there is no guarantee that one will be available. It is also an expensive option at over $940 per weekly rental. Buying used was also considered but there is no inventory available in this market. Also, because tractors hold their value people tend to hang on to them. There is a used tractor for sale in the community but considering its age it was felt that purchasing a new tractor is the best option for our community.

Kobota is a manufacturer supported by Athens Tractor. They have a very attractive financing package right now for us. Therefore, Mr. Jenkins made a motion to consider the purchase of a new Kobota 39 HP from Athens Tractor for a price not to exceed $30,000 and that the purchase happens as soon as possible. Motion was seconded by Mr. Rowe.

Ms. Abbuhl asked for questions or discussion and a guest inquired about renting the tractor on an as-needed basis. Mr. Jenkins stated that the problem is that in an emergency the rentals are not available. Not having the equipment when there is a time-sensitive situation makes renting not a viable option for us.

Additionally, Mr. Jenkins stated that Director Joan Baker had mentioned that the tractor was used on an almost daily basis. The old tractor was being used about 300 hours per year, which is a significant amount.

With no further discussion ensuing, Ms. Abbuhl took a vote on the motion, which passed unanimously.

Architectural Control: Mr. Rowe reported that the ACC met on 6 May 2017. Four applications for building permits were considered and approved. The committee discussed proposed restrictions and unanimously voted that all construction projects should continue to be site erected rather than prefabricated and brought into the community. The committee has sent 32 letters to community residents for "Neat and Orderly" violations with excellent response. Thank you to all who continue to make Callender Lake beautiful.

Security and Fire: Jeff Smith’s reported that the Security and Fire committee met on April 22.

Emergency call tree message was sent out the afternoon of 4/29 to alert residents of the tornado warning for our area. We have added six new names to the call tree. They are mostly new residents, and the addition of the call tree sign up form to the New Resident Packet seems to be producing positive results. For anybody who would like to be added to the call tree, please stop by the office and fill out a form to be added to the call tree.

The gate was out of operation on May 3 due to a spring issue, and it was back in operation the afternoon of May 4.

The Van Zandt County Patrol Watch meeting took place in the community center on May 4. I do not know the exact attendance but I do know that the parking lot was full to capacity with people attending the meeting.

Sanitation: Ms. Abbuhl presented the following report in Ms. Baker’s absence:

The Sanitation & Pollution Committee held a meeting on Wednesday, April 26, 2017. All committee members, the liaison, CLPOIA president and two representatives from Republic Services were in attendance.

Our 5-year contract is to expire in June of 2018, with a 5% increase June 1 of this year. The main purpose of the meeting was to explore other options that would address the increased amount of garbage being deposited in the dumpsters as our community grows. Several proposals were presented to the committee and were discussed in length. After considering the increased needs, especially during the summer & long holiday weekends, one proposal was chosen that the committee decided would best serve the community at this time. The details of proposal will be discussed under New Business.

The large/bulk dumpster will be here Friday, May 26th to Monday, May 29th.

Please…

DO NOT LEAVE LARGE ITEMS IN THE DUMPSTER AREA BEFORE THE BULK DUMPSTER ARRIVES;

ALWAYS, PUT YOUR GARBAGE INSIDE THE DUMPSTERS NOT ON THE GROUND.

Thank you in advance for helping to keep the dumpster area safe and tidy!

Fish and Wildlife: Director Matt Palazzetti stated that the fishing pier, as everyone has noticed, is in a bad state of disrepair. Back in February we began looking at replacing the pier, as repair is not an option. One vendor came out and provided us with a very detailed bid for the work, broken down by area of work such as the deck, covered portion, hand rails, demolition and removal of debris, etc. I developed a generic form to request further bids. The first contractor, Hanks Construction Co., came in as the low bid in every component of the rebuild process.

Mr. Palazzetti stated that the only difference to what is currently in place is that instead of an 8 foot walkway, we will have a 6 foot one. The walkway is 94 feet long and at $14 per foot, the additional material is expensive. Additionally, in an effort to save money we considered using hand rails only at the end of the pier, but once the F&W committee met it was decided that this would not be safe for children or people who have difficulty walking. Mr. Hanks is very professional and his work will consist in a robust new fishing pier.

Therefore, Mr. Palazzetti made a motion to award the contract to Hanks Construction for the replacement of the covered fishing pier at a cost not to exceed $30,000. Mr. Rowe seconded the motion.

A guest from the floor inquired if anyone knew about the cut up tree that someone placed on the pier thereby degrading the pier’s condition. Mr. Palazzetti stated that by looking at the fasteners, it was obvious that the pier’s life has been spent. Further, Mr. Hanks showed us some of the vertical posts that were hollowed out from rot. Mr. Palazzetti further stated that piers seem to have a life span of 25-30 years and our fishing pier is at the end of its usable life.

In response to a question from a guest as to when this can get done, Mr. Palazzetti stated that Mr. Hanks had a 3-4 month lead time in February. In the summer he has more work so the sooner we can get with him, the sooner he can schedule our pier.

There being no further discussion, Ms. Abbuhl took a vote and the motion passed unanimously.

Roads: No Report.

Publicity: No Report. Audit: Mr. Rowe reported that the Audit Committee completed its bi-annual review and presented a report that can be accessed in the Office. In general, very minor errors were noted by the committee with corrections to be implemented. Thank you to Sue Stephens, Ann Faulkner, Ann Henson and Greg Bolle for their diligent efforts.

AD HOC COMMITTEE REPORTS

Boat Storage: Mr. Jenkins stated that the committee met on May 8th with all members present. There are over 50 boats and trailers in the area. They’ve been able to identify over 20 of the owners of the boats and/or trailers. Pat Jordan, our Deputy Sherriff for Van Zandt County suggested that they pursue the search through the State so they can finally find who owns what. The committee has not determined what the cost of this search will be, but they are pursuing it.

Mr. Jenkins reminded all that if you do have property in this area, that you please contact one of the committee members.

Restrictions: Ms. Abbuhl reported that on April 29, the Restriction Committee held a Town Hall meeting to present the current proposed draft of Bylaw and Restriction changes. During and after the presentation, the floor was opened for comments and questions. The Restriction Committee will now address the questions, comments and concerns voiced during the meeting. The final draft will be presented to the Association lawyer to be certain all are within the confines of the law.

NEW BUSINESS

a. Update on Sales Tax and Franchise Tax Filings. Mr. Harwood stated that when you file for a sales Tax number in Texas you are also liable for a Franchise Tax to which our CPA, Bill Hullum, was filing for an exemption. During the Sales Tax application process a Texas Sales Tax ID number was issued and a Corporation number assigned to CLPOIA. Through some research I found that CLPOIA was already held as a Texas Corporation as of March 26, 1970 and that Corporation was Exempt from Texas Franchise Tax. I have cancelled the new filing with the State and will file for a Sales Tax ID number once that cancellation paper work is received. We are still liable for paying Texas Sales Tax, and the big issue is whether we pay it quarterly, semi-annually or annually.

b. Item was eliminated from Agenda.

c. Update on Convenience Fee Charges for Credit Card Use. Mr. Harwood stated that in November 2016 the Board passed a motion to begin charging a 3% Convenience fee for all Credit Card payments processed through the CLPOIA Office, whether in person or over the phone to begin January 1, 2017 due to the amount we were being charged to process the credit card payments. After our implementation of this process there was a question as to the legality of our assessing this fee and this fee collection process was halted. After more research we find we can legally assess this fee and all appropriate paper work, forms processes etc. will be changed to both alert and remind CLPOIA members of the 3% charge as a Convenience Fees will again be added to any credit card payments.

d. Confirmation of Resale Shop Committee Chair and Committee members. Ms. Ishmael made a motion to appoint Sara Kesler as Chair and confirm Elain Giles, Wilma Hogan, Andy Lutz, Kathy Petty, Linda Rhodes and Pat Winkler as members of the Resale Committee. Seconded by Mr. Jenkins. With no discussion ensuing, a vote was taken and the motion passed unanimously.

e. Discussion of Renewal Contract from Republic Sanitation Services. Ms. Abbuhl reminded that as was mentioned in the report, several options regarding increasing our ability to contain the amount of trash being received in the dumpster area, was the primary catalyst for the meeting with Republic Services.

We are currently coming to the end of our 4th year of a 5-year contract. The contract stipulated a 5% increase to take effect on June 1. Our current rate is 1048.95 a month for our regular dumpsters. The large dumpsters are not under contract. The rate beginning June 1, 2017 will be $1101.40.

Attached to these Minutes is a breakdown of our current contract, and various proposed solutions to our garbage needs. We asked Republic for the cost of adding another dumpster. They looked at adding dumpsters or adding more pickup days. The breakdown gives you comparison of what we currently have and what would the amounts would be by adding either another dumpster or another pickup day. With the additional pickup day, the dumpsters would be emptied Monday, Wednesday and Friday – just before and just after a weekend. We also asked Republic to give us a price on a compactor, but the requirements are too extensive to make this a viable option. After much discussion, the committee opted for three pickups a week, up from two. The number of dumpsters can be adjusted at any time, with a delivery fee if we chose to add another one. Republic Services offered that if we were to extend our contract with the new number of pickups they would leave our increase at 3% beginning in June 2018, instead of the proposed 5%, with this fee extended through the end of the contract term at May 31, 2022. The committee checked competitor rates and the amount increased to $1,711 per month, so Republic is still the best option.

Ms. Abbuhl moved that CLPOIA extend the contract with Republic Services for six 8 yard dumpsters,

three pickups a week (M, W, F) for a monthly price of $1,346.80, with a 3% increase beginning 1 June 2018 and continuing each June through the end of the contract term (2022). Motion was seconded by Ms. Strickland. Mr. Rowe opened the floor for discussion. Mr. Smith stated that he’d like to see the one dumpster that opens at the top removed as it seems to be the one that is most overloaded. Further discussion involved the number of dumpsters currently in use and maybe adding another. Since through Republic we have the ability to add another one down the road, incurring only a delivery fee, making the six dumpsters a good place to start. Further discussion from Mr. Hardwood reiterated that the 3% increase per year would be in lieu of the 5% increase the current contract has. Without further discussion, Mr. Rowe took a vote on the motion to extend the contract with Republic Services as stated above. The motion passed unanimously.

f. Confirmation of Nominating Committee Liaison. Mr. Rowe made a motion to confirm Director Jo Ann Ishmael as liaison of the Nominating Committee. Ms. Strickland seconded the motion. With no discussion ensuing, Ms. Abbuhl took a vote. The motion passed unanimously.

g. Confirmation of Library committee Liaison. Mr. Rowe made a motion to confirm Secretary Tilla Strickland as Library liaison. Mr. Jenkins seconded the motion. With no discussion ensuing, Ms. Abbuhl took a vote. The motion passed unanimously.

h. Confirmation of new Library Committee Member. Ms. Strickland made a motion to confirm Sandy Mittelstet as a new Library Committee member. Mr. Rowe seconded the motion. With no discussion ensuing, Ms. Abbuhl took a vote. The motion passed unanimously.

OLD BUSINESS None

QUESTIONS & ANNOUNCEMENTS

A guest from the floor asked if the delay in obtaining the correct tax number will further delay the payment of sales taxes now due. Mr. Harwood stated that CLPOIA has paid on the funds already generated. We are now just cleaning up for future filings. A guest from the floor asked about the cleanup at the Hinson property on the corner of Huntley Creek and Callender Lake Drive. He stated that he understood this issue to be at the Board level and is looking for an update. Ms. Abbuhl stated that research will be done and reported on at next month’s meeting. A guest from the floor asked how long is anticipated in obtaining the new tractor. Mr. Jenkins stated that with the approval the Board gave today, he will approach Athens Tractor without delay. It will depend, Mr. Jenkins said, on availability and credit check. We want to take advantage of the free financing Athens Tractor is currently offering. The expectation is that it will happen within a month, and hopefully sooner than that. This guest also asked about the gate repair and whether both springs in place or is the gate operating on one spring, and if the sound situation on the gate has been corrected. Mr. Smith stated that the gate is currently operating on one spring but that the second spring is on order. Mr. Smith stated that it is a custom spring so it takes a bit longer. And yes, the sound issue on the gate has been corrected. This guest stated that this week he has been at the dumpster area twice re-arranging refuse that the person or persons involved could have, with just a bit more diligence, fixed themselves. It is ridiculous, he stated, that people care so little about their community that they can’t take the extra few minutes to ensure their trash is properly housed within the dumpsters. A guest from the floor reminded everyone that limbs, branches, pieces of trees, etc do not belong in the dumpsters. Further, she reminded everyone that you can burn brush on your property instead of bringing them to the dumpsters. A guest from the floor stated that looting at tornado victims’ properties is rampant, which is unbelievable. Mr. Harwood stated that Van Zandt County is having a fund raiser for the tornado victims in Ben Wheeler on May 28th starting at noon at the Picking Porch. All residents are invited to come out and participate and give the people of the Canton area our support. Ms. Abbuhl stated that she had heard that VZC did not qualify for FEMA aid, so the people of this area are on their own. Mr. Rowe stated that he had firsthand knowledge of Tim Freeman, owner of T-Dawg’s Kountry Karts near Edom who was robbed after the tornado – someone cut his fence, drove onto his pasture and stole a trailer, a golf cart and all the tools out of his shed. This man is now out of business until he either finds his stolen tools, or buys new ones. This is a reminder to be vigilant and let the sheriff know if something or someone looks suspicious.

With no further business before the Board, President Abbuhl entertained a motion to Adjourn. Motion was made by Ms. Strickland and seconded by Mr. Rowe. Meeting was adjourned at 2:12 pm. _________________________________ _____________________________ CLPOIA Secretary CLPOIA President

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