of air ticketing reservation - punjabeproc.punjab.gov.pk/biddingdocuments/77461_travel...
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PUNJAB JUDICIAL ACADEMY
Pre-Qualification Document
"Prequalification of Air Ticketing & ReservationServices"
Financial Year, 2017-18
Submission Date for Sealed Bids: l9th August' 2017 (12:00 pm)
15 - Fane Road, Lahore -Pakistan T: +92-42-99214273
F: +92-42-99214275
PUNJAB JUDICIAL ACADEIVIY
Table of Contents
l-lnvitation to bids
2-Instruction to bidders
3-Conditions for eligibility
4-Scope ofjob
5-Terms of Reference
6-Guidelines
7-Prequalifi cation evaluation criteria
a) Relevant experience of Air Ticketing Services
b) Working Staff
c) License or NOC related to Air Ticketing Services
d) Financialcapability
e) Company
l) Key Management Staff
8-Type of Contract
9-Declaration
10-Submission of Prequalification Proposal
Annexures
Annex A
Annex B
Annex - C
Annex - D
Annex - E
Annex F
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PUNJAB JUDICIAL ACADEIV]Y
l- Invitation to bids
punjab Judicial Academy (PJA) was established under The Punjab Judicial Academy Act,2007 (Pb.
Act XV of 2007) for imparting pre-service and in service training to the judicial officers and court
personnel with a view to developing their capacity, prolessional competency and ethical standards for
efficient and even handed dispensation ofjustice.
sealed bids/proposals will be invited ftom Tmvel Agencies (hereafter called as bidders) fulfilling
the criteria provided under the heading "Condition for eligibility", for providing Air Ticketing
services. PJA requires Air Ticketing services for its officials within and outside Pakistan. All
interested and eligible bidders are requested to go through complete document and provide the required
information and documents mentioned in this document.
Technical qualified bidders will be offered a contract of two years which will be extended, based
on oerformance for another term or terms. Extension of contract will be on same terms &
conditions if mutually agreed by both parlies (bidder and PJA)'
2- Instruction to bidders
The selection of firms/companies will base on Prequalification process of PPRA Rule - l6 & 17. PJA
will adopt single stage one envelopes bidding procedure as laid down in Punjab Procurement Regulatory
Authority (PPRA) Rule # 38- 1.
The bid shall be a single envelope, containing prequalification proposal The envelope shall be marked
as..PrequalificalionProposal.'.PJAengaginginprequalificationisannouncing,intheprequa|ification
documents, all information required for prequalification including instructions fol preparation and
submission ofthe prequalification documents, evaluation criteria, list ofdocumentary evidence required
by contractors to demonsfate their respective qualifications and any other information that the
procuring agency deems necessary for prequalification. PJA is providing a set of prequalification
documents to contraclors.
ThePJAshal|evaluatetheproposalinthemannerprescribedinthesection.Tgiveninthedocument.
During the evaluation no amendments in the prequalification proposal shall be permitted After
prequalification,onlytheprequalifiedcontfactorsshallbeentitledtoparticipaleinthesubsequent
procurement proceedings. PJA, at any stage ofthe procurement proceedings' having credible reasons
for. or prima facie evidence of, any defect in the capacity or otherwise of a contfactor, whether or not
prequalified, may require the contractor to provide such further information concerning the
professional, technical, financial, legal or managerial competence as PJA may decide'
PJAshalldisqualilyaconfiactolonthegroundthathehadprovidedfalse,fabricatedolmateria|ly
incorrect information.
This document has diflferent sections carrying infonnation of eligibility, technical evaluation and terms
of references to assist potential printing contractors to develop their technical proposals. Bidders those
wi||getminimum65marksintechnicalevaluationwillbeshort-liStedforfinancialbids.asandwhen
lequired during the financial year'
Bidder has to provide the preliminary data in technical proposal such as fim's profile with specific
experienceofprovidingAirTicketingServicesandsubmitannualfinancia|auditrepofis.registrations
or memberships, NTN certificate, tax return etc'
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PUNJAB JUDICIAL ACADEMY
3- Conditions for eligibilitY
The successful bidder, fulfilling the following criteria' will be considered as eligible bidder
for the bidding process ofproviding Air Ticketing services:
a) Cerlificate of Registration / Incorporation and copy of IATA license (Copy of each
certificate required) 's not black listed by any Govt'
b) Affidavit on stamp paper' declaring that the company I
agency / authority (Original required)
c) Minimum 5 years' eiperience of providing Air Ticketing Services within and outside
Pakistan. Documenmry proof (copies of contract or work order by clients) should be
furnished.
d) GST/PSTN and lncome Tax registration (Copy requtt"Ol ..
e) Regular ta,r payer (copies oftax returns of last year requlred)
fl Bidder should have tts office in Lahore (Details of ofice is required on company letter
head/Profile)
g) Minimum company turnover of 2 million (Financial
statement or tax retum required)'
Kindly fill the annexure - B tbr above mentioned criteria and also fill the following necessary
annexures required for the above qualification criteria and attach the supporting documentary evidences
as lnentioned in each annexure;
audit repoft of last Year or bank
Annex A:
Annex - B:
Annex C:
Annex - D:
Annex - E:
Annex - F:
of references:
3l
Organization I nformalion
EligibilitY ResPonse Checklist
Prequalifi cation Evaluation Criterie
Relevant ExPertence
Key Management Staffof Finn
Scope ofJob
\, : I Lt''
AnrJ also sign the declaration ibrm at the end ofdocument and attach with your other documents'
4- Scope ofjob
Complete scope ofjob is given as annexure-F'
a) Qualified contractor will provide financial proposals for air ticketing services on
requirement basis during the contmct period'
b) Qualified contractor will provide quality Air Ticketing Services to PJA within agreed
timelines ofpurchase order during the contract period'
5- Terms of Reference
To provide uninterrupted Air Ticketing Services' qualified conffactor will agree on following tenns
rl
D',
PUNJAB JUDICIAL ACADEMY
c)
d)
q)
D.)
Qualified contractor shall have office in Lahore for efficient working communication'
Qualified contractor will share financial bids for the required services within reasonable time'
lncome tax and l/5tr' of GST (if applicable) will be deducted in accordance with the provisions
of Govemment Rules amended time to time'
In case of any dispute regarding quantity, quality of service and specification' the decision of
the PJA shall be final & binding'
The payment forthe services will be made on the successful completion ofservices as per PJA
fules.
6- Guidelines
Only short-listed applicants fulfilling the eligibility criteria will be considered for technical
orooosals.Thefinancialpfoposalwillbeca||edseparatelyfromtechnicallyqualifiedbidders.
AlldocumentsandinformationreceivedbyPJAfrorrrapp|icantswi||betreatedinstrictest
confidence.
Documents submhted to PJA will not be retumed'
All exoenses related to participation in this prequalification document shall be borne by the
applicants.
Documents shall be submitted in hard copies in a sealed envelope rnarked as "PRE-
QUALIFICATION PROPOSAL" for 'Prequalification of Air Ticketing Services'' The
envelope containing hard copies oftechnical proposal shall be received on the postal address
given below.
c)
dl
t) The closing date and time tbr receipt oftechnical proposal is lgTH Aug,20|7 (12:00 PM).
g) Technical proposals received thereafter will not be accepted'
h)PJAreservestherighttorequestsubmissionofadditiona|informationfromapplicantsin
order to clarify/further undersmnd aspects oftechnical proposal' ifrequired
i) The sealed proposals must be delivered to Director General' Punjab Judicial Academy' l5-
Fane Road, Lahor€, (marked on envelope) "Pre-Qualification of Contractors for Printing
2017- 2018" till lgth Aug, '?ol;;;"t;
UiO op"ning titt i'e l2-:00 PM and will be publicallv
opened on lgth Aug at l:Oo PM in the Committee room PJA Lahore' in the presence ofthe
interested bidders or their representatives who may wish to attend'
J)
K.'
PJAreservesthefighttoverifyanyinfonnationprovidedbytheapplicants.
Questions about this technical proposal can be made only in writing: a letter or an e-mail
must be asked by or before lSth Aug' 2017' For any other related information please
contact the undeNigned.
Postal Address
Assistant Director Accounts Punlab Judicial Academy, l5- Fane Road' Lahore' Pakistan
e-*"ii' *"rur.,rra"r* r'. +g2-42-gg2r4273lF : +92-42-9921427 5
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PUNJAB JUDICIAL ACADEMY
7- Prequalification evaluation criteria
This document is governed by the procedure approved by PJA management The technical proposal of
eligible organizations will be evaluated using the scoring guide attached as annexure - D Bidder
with at least 65 marks will qualify Score will be awarded on the base of following details;
a) Relevant experience of Air Ticketing Services
In this section ot annexure - D, bidder has to prove the experience of Air Ticketing
Reservation Services. Fill the section of fonn and attached the required copies of work orders or
contract which prove mentioned experience As per eligibility criteria' minimum 5 years of relevant
experience is required. Failing to provide, will not considered as eligible'
Bidders also have to mentlon their work experience with government' semi government or
autonomous bodies.
b1 Working Staff
lnthischapterbiddelhastoprovidedetailsofworkingStaff.Minimum5workingstaffisrequired
for such Air Ticketing Services Bidder has to share details of working staff on company
letter head/comPanY Profi le'
c) License or NOC related to Air Ticketing Services
ln this chapter bidder has to provide details of license or NOC related to Air Ticketing
Reservation Services'
d) Financial capability
lnthischapterbiddersshouldattachedthesignedfinancialauditreportofthelastyearorlastyealrax
return or bank statement of one year' The financial audit report should be prepared by an ICAP/SBP
registered audited firm'
e) ComPanY
ln this chapter' bidders should mention the following information;
Year of company/fi rm's establishment'
Working with air lines
f; KeY Management Staff
ln this chapter bidders should provide the details of key management staff including their names'
designalion and area of expertise'
51,, I'ratr:,1,1,.';'rlrl ri it' Tirt e1'tt 5etvires
fr PUNJAB JUDICIAL ACADEMY
8- TypeofContract
Initially, PJA will offer a contmct of two years to the successful bidders which may be extended for
fufther term/tenns if mutually agreed by both parties (bidders and PJA). Extension of contract will be
on same TORs under Punjab Procurement Regulatory Authority rules 2014. During the contract period,
PJA will call for financial bids lor Air Tickets when required.
9- Declaration
Kindly provide the declaration as per format provided below at the end of proposal.
hereby declare that:
all the inlormation provided in the technical proposal is correct in all manners and respects
and I arn duly authorized by the Governing body/Board/Management to submit this proposal
on behalfof " IM/S l"
Complete proposal containing technical details; all required information and
may be submitted before l2:00 PM on l9'h Aug. 2017 and will be opened at
presence of bidder who wants to attend bid opening meeting. The proposal
sealed envelope clearly mentioned "PREQUALIFICATION OF AIR TIC
Name
Designation
Signature
Dale and Place
l0- Submission of Prequalification Proposal
documentary evidences
l:00 pm on same day in
should be submitted in
KETING SERVICES"
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PUNJAB JUDICIAL ACADEIMY
Cover Letter for the Submission of Prequalification / Technical Proposal
lFirn letterheafl
lDatelTo
Director General
[Address mentioned in Data Sheet]
Re: Technical Proposal in respect of Unsert title ofassignmentl
Dear Madam.
We offer to provide the Services for flnsert title of assignment] in accordance with your Tender for
Proposal dated lnsefi Date of Tender adveftised]. We hereby submit our technical Proposal
including the required documents in a sealed envelope.
We hereby declare that all the information and statements made in these proposals are true and accept
that any misinterpretation contained therein may lead to our disqualification. Our proposal is binding
upon us and subject to the modifications resulting from contract negotiations. We undeftake that we
will initiate the services as per the client's request if our proposal is accepted. We understand that you
are not bound to accept any or all proposals you receive.
Thank you.
Yours sincerely,
Signature
Narne and title of signatory:
Important Note: fne competent authority may reject all proposals at any time prior to the
acceptance of a bid or proposal. PJA shall upon request communicate to any bidder, the grounds for
its rejection of all bids or proposals, but shall not be required to justify those gfounds. The bids should
be submitted in sealed envelope clearly mentioned *BlD (PREQUALIFICATION / TECHNICAL
PROPOSALS) FOR PREQUALIFICATION OF AIR TICKETINC SERVICES'
7l . '.'i l, . ::.i:cl;r, sorsr,',es
PUNJAB JUDICIAL ACADEMY
AnnexuresAnnex - A
1ilryl
l
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Organization Information
S#
I
2
Required lnformation
Legal narne ofthe organization
Year of Registration fstablishtnent ofrhe
Orsanization
National Tax Nurnber
Ceneral Punjab Sales Tax Nutnber
what is the legal status of your organization'l Tick
the relevant box (one bo)i only) (Attach
Copy/Copies oi Registration Cedificale/s)
Response
Puhlic Sector Organization
5
Section 42 ComPanl
Public Ltd. ComPanY
Private Ltd. ComPanY
Eivate PartnershiP Firm
Others (Please sPecitY)
6ia* and detignution of'Head of
Jrganization'
1
Mobile:
Phone/s:
:,l-_malt;
F"*
I Address of organization:
I Website address:
I Narne and designation of'Contact Person':
IlPhone/s:
8 | Mobile:
h-rnall:
Fa,r:
Address ofoffice in Lahore
Phone/s:
Mobile:
Email:
Fa,r:
o PUNJAB JUDICIAL ACADEIVY
Annex - BEligibility Response Ch€cklist
Sr. No. N€cessary Eligibility lnformation Response/Elaboration
Certificate of Registration IIncorporation and Cenificate of IATA(Copy of each certificate required)
Copies Attached
Copies Not Attached
2 Regular tax payer
Attach copies oftax returns of last three
years
Copies Attached
Copies Not Attached
Not applicable. Public sectororganization
Mention National Tax Nurnber (NTN) orGeneral / Punjab Tax Number(GST/PSTN) in the name ofOrganization and provide a copy ofregistration
National TaxNumber (NTN)
General / PunjabSales TaxNumber(GST/PSTN)
4 Bidder should have its own office rn
Lahore (Details of office is required on
company letter head/profi le).
Copies Attached
Copies Not Attached
5 Has your firm ever blacklisted by any
government authority or any bi-lateral/multi-lateral fi nancial institution?
(MUST attach an undertaking by your
firm's authorized person with this
document.)
We solemnly declare that our
organization or any member of
consortium has never been
suspended/debarred or blackl isted.
Our organization has been
blacklisted once or more than once.
6 Minimum company tumover of 2
million (Financial audit report of last
year or tax retum or bank statement
required).
Copies Attached
Copies Not Attached
1 Minimum 5 years' experience ofproviding Air Ticketing Serrices.
Documentary proof (copies of contract
or work order or contact details ofclients) should be furnished.
Copies Attached
Copies Not Attached
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PUNJAB JUDICIAL ACADEMY
Annex - C
Pre-Qualifi cation Evaluation Criteria
Sr.
No.
Description Cat€gory
Points
Total
Points
Documents Required
I Experience with Govt / Semi Govt /Autonomous bodies
f, Copies of work orders
with GoW. / semi GoW.
organizations or details ofwork with duration on
company letter head
t.l 1-3 year experience
1.2 4-7 year experience
i.3 8- I0 year experience 5
2 Relevance Experience l0 Copies of work orders &Letter of company
registration2.1 5 year & above experience 5
).2 10 year & above experience l0
J Capabilities of Personnel l0 Complete Iist of staff with
their area of worki.l Number ofstaff>5 5
3.2 Nurnber of staff >10 l0
Relevant License/NOC l0 Detail of copies ofcertificate required
4.1 License frorn Govt. of Pakistan & IATA 5
4.2 Worldwide Air lines on
panel lf more than l0l0
lf 7 and above 7 Details of air lines
requiredIf 5 and above 5
If3 and above
If less than i 0
5 Company
6.1 Ifcompany was established after 2010 5 l5 Copy of letter of
registration I
incorporation6.2 lfcomoanv was established before 2010 l0
6 Financial Status 20 Copies of financial audit
report, last 3 years tax
returns & Bank statement6.1 Bank Statement worth > 2 million 05
6.2 Bank Statement worth > 5 million l0 required
6.3 If >10 million 20
7 K€y Manag€m€nt Staff l0 Details of key
management staff with
their names, designations7.1 Number of key management staff
if 4 and above
5
10 1
PUNJAB JUDICIAL ACADEMY
and area of expertise on
company letter or in
company profile should
be attached.Number of key rnanagement staff
if l5 and above
Note: Minimum qualification m"rks u.e 65.
marks in that specific area.
//
PUNJAB JUDICIAL ACADEIVIY
Annex - D
ResPonse
(Please provide exact information with
organization name, location/s and
duration)
Provide data in sequence given below
Name of Organizations with addresses
Start and end dates ofproviding Air Ticketing
Services (For exanPle -Jan 2005 to September 20 | 3)
Number of persons to whom services provided
List of cuffent business with other organizations including government organizations
Appfoximate value of SusinessSr. No
Name ot
CompanY'Organrzatlon
CurrentBusinessi
Scope of
No ol
Enrployee
Annual
ContfactVolume
1
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rll,11
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PUNJAB JUDICIAL ACADEMY
Any business detail already done with pJA
The information given above is true to the best ofour knowledge; we underlake to inform pJA, Lahoreof any changes that may take prace rater in the status of iompany in business / agency or theManasement.
Type ofbusiness/Conlracts
Year ofSuppliesicontl
actAnnualVolume Approxjmate Value o:
BusinessPedomance
2
1
13f:'oc tp..qra,ilic' ti',' of Ait fi.keting R e s e r ; I I i o n .! e r v i c e s
PUNJAB JUDICIAL ACADEMY
Annex - EKey Management Staff of Company
Sr Name of Management Staff Designation Area ofExpertise
Number ofyears in
company
May like to add more columns
141 -: ,: t,' l r e t.r .l if i. a tirt ti Air f ;.ketinq Re.trvation.\ ervices
PUNJAB JUDICIAL ACADEMY
Scope ofJob Annex - F
Description
To provide services ofall kind ofair resewations and ticketing
To provide nationwide access through offices
To provide 24l7 emergency services
To provide lowest possible fair based on advance and firm bookings
Arrangements lor the reception and registration ofdelegates
Provide Visa assistance and facility (ifrequired)
Arrangement for car Domestic & worldwide (ifrequired)
(
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