octopus microfinance suite functionalities overview

Octopus Micro Finance Suite

www.octopusnetwork.org

Agenda

What is Octopus ?

Product description

Success stories

What is Octopus ?

Easy, Reliable, Inexpensive

Octopus Micro Finance Suite is a free Micro Finance Information SystemMicro Finance Information System

Manages customers, loans tracking, loan accounting and reporting

It is simple and intuitive while supporting high volumes and multi-branch environments

How we made Octopus ?

A strong partnershipThe Octopus project started in November

2005, initiated by A French, Paris-based, IT Consulting company :

OCTO And a French microfinance network :

OXUS Development Network

The first version was released in January 2007Today, OXUS is managing a portfolio of 12

MUSD with Octopus

Open Source business model

We provide Octopus for free Just visit our web site and download the latest release

and documentation

You pay for assistance and share development costs if you want

You can choose your IT partner : internal staff, local resources in the Octopus community, or OCTO in Paris

Your business can continue even if we disappear

You can access and change the source code Nothing is secret, you can fully trust the software

Flexibility vs. SecurityV

ersa

tility

/ F

lexi

bilit

y

Sécurity

MS Excel

‘Downscaled’ Banking Software

$$$

Besoins pendant la période de

structuration

© OCTO Technology 2008

$$$

How Octopus compares to other MIS

You change & improve, we change & improve

Most MIS are difficult to adapt to your evolving business, have high prices (software and services) and low usability (high training costs, weak productivity) Requiring workarounds or additional systems Leaving customers in painful migrations when upgrading to

a new version

Octopus is released every month with new features and an automatic update mechanism Upgrade by yourself, without being an IT expert

A product, but also a process

Listen, there are two many customer duplicates in the

system, Octopus should check if a customer already

exists …

Demand#233 : Check customer duplicate

When a customer is entered, a dialog …

Development

Automatic Testing

Easy Upgrade

Need Assessment Demand

A dynamic world

Gather best ideas from the field

Continuous improvements Graphical User Interface, security, reports, flexibility...

Taking into account user feedback Frequent input errors, productivity concerns, fraud...

Next features to be developed : Savings Comprehensive accounting module

Agenda

What is Octopus ?

Product description Know Your Customer Loan Tracking Accounting Reporting

Success stories

Welcome to Octopus

Direct view of all crucial information Cash on hand balance, Alerts, Products…

Easy access to main actions Users & Groups, Credit Contracts, Collection

Sheet…Search anywhere

Alerts, Clients, Contracts

Know Your Customer

Loan cycle & customer history

Extensive customer information for

individuals and groups

Loan Tracking

Guided loan creation

Alerts (today’s repayments, late loans etc…)

Easy Disbursement and Reimbursements with authorization levels

Loan officer collection sheet

Automated printout of contracts and receipts

Loans products

Easy creation of loan products All products characteristics

are stored in a “package” Highly flexible configuration

of schedule, interest type, fees methodology, grace periods …

Loan creation is completely guided Loan Officers only need to fill missing data (depending

on selected product)

Alerts management

Direct access to all pending credits

Color gives you a quick information on the status

Loans management

Repayments are totally guided Default due amount automatically calculated If this amount is changed, the impact in the

schedule is shown in real time (penalties, prepayment …)

Loan Officer Collection Sheet

Printout : contract, cash receipts

Security Management

5 levels of users : Super Admin : Can do everything Admin : Everything except database operation Cashier: Can enter a repayment but not confirm a

disbursment Loan Officer : Access to KYC module Visitor : Read only access

Accounting

Double entry accounting module IFRS-compliant Real time balances and forecasts

Automated booking of transactions Guided end of periods

closing with provisioning and loans write-off

Flexible configuration Chart of account, accrual /cash method for incomes, multi-currency ..

Finance information

Cash on Hand balance & history

Cash flow forecasts

Export accounting

Automatic export of entries to an external accounting system

Reporting

Internal reports Contracts, Cash Receipts, Loan Officer Follow-Up,

..

External reports Central bank, donors

Multi-branch consolidationAd hoc reports : easy data access, easy

report customization

Reporting

Active Loans Client Analysis Delinquent loans Disbursements &

reimbursements Customers retention OLB per loan PAR analysis Loan Officers’

performance …

Everything you need for Everything you need for supervising your supervising your business including business including donors, regulators or donors, regulators or HQ requestsHQ requests

Consolidation

Easy consolidation of all branches data

Monitor global activity

Historical trend analysis

Data Backup and Restore

Directly integrated in application No extra technical tools needed

Archives can easily be sent by email or flashdisk in zip format

Automatic upgrades

Your existing data is automatically upgraded when a new version of the software is installed

Octopus ONline

Octopus also exists as a ServiceYou can access your data from anywhere with

a good internet connection

Visit online.octopusnetwork.org

Multi…

Multi user Users are connected to the same database using a local

networkMulti language

Today : English, French, Russian, Tajik, Kyrgyz & Arab Additional languages can be added

Multi currency You can manage a portfolio in an internal currency (e.g.

USD) and deal with your customer in their local moneyMulti level

Consolidation allows you to centralize data at different levels

Ex: Central, Regional, Local

Agenda

Business perspective

Product description

Success stories

Oxus Tajikistan, a success story

Octopus in use since January 2007A project from which we gathered a rich

experience

Strong release management team, business goals communication, data capture & cleaning …

Today, OXUS is managing a portfolio of 6 MUSD with Octopus

AIRDIE – Montpellier, FRANCE

Octopus is used in Africa, Central and Southern Asia ……and in France !

AIRDIE is providing 7 M€ loans per year to unemployed people wishing to start their microbusiness..

Join the community!

A reliable testing approach

We have 2 levels of automated tests to guarantee the application stability and accuracy of calculations.

Unit Tests Unit Tests : Test of individual functionalities 2297 Unit Tests

Acceptance Tests Acceptance Tests : Test of all functional scenarios 152 Tested scenarios, 23818 assertions.