october 8, 2020

Hospitality ~ Stewardship ~ Hard Work ~ Innovation & Creativity

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October 8, 2020

District 12 - How your CDD Works for you – Richard J. Baier, District Manager


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• If you live in Lady Lake/ Lake County you receive services from one District:

1. VCCDD - Amenities, VPSD, Utilities, Deed Compliance

• If you live in Marion or Sumter County (North of C-466) you receive services from three Districts:

1. VCCDD - Amenities, VPSD, Water/Sewer Utilities

2. NSCUDD - Sanitation (Garbage)

3. VCDD 1, 2, 3 or 4 – Maintenance and Deed Compliance

• If you live in Sumter County, Wildwood (SC) or Fruitland Park (South of C-466) you receive services from four Districts:

1. VCCDD: Villages Public Safety Department

2. SLCDD: Amenities

3. NSCUDD:

o Sanitation (Garbage) for Districts VCDD 5-11

• Waste Management, a private company, provides sanitation services to District 12-13 and Lady Lake

• Lake County Solid Waste provides sanitation services to unincorporated Lake County

o Water/Sewer Utilities for Districts 5,6,7,8,9,10 and 11

• Privately owned utility companies provide water/sewer utilities for Districts 12-13

4. VCDD 5-13 Maintenance

5. VCDD 5-10 Deed Compliance

6. VCDD 11-13 – Deed Compliance through Declarant

There are 16 Community Development Districts and

1 Dependent District Each District is a Separate Government

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WHAT THE VILLAGE COMMUNITY DEVELOPMENT DISTRICTS DO NOT GOVERN!

♦ Downtown Entertainment ♦ The Sharon ♦ The Charter School ♦ Businesses ♦ Entertainment Shows at Savannah ♦ Real Estate (Sales, construction, rentals, etc.) ♦ The Hospital and Medical Services ♦ Law Enforcement ♦ Championship Golf Courses ♦ Home Construction ♦ Non-villa / Non-District 4 Street Signage ♦ Mosquito Control ♦ Animal Control ♦ Traffic Signalization & Coordination ♦ Land use issues

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VCDD AS A COMMUNITY

♦ The Villages’ population is larger than 96% of the municipalities in the State of Florida.

(17th largest of 412)

♦ The Villages’ population is larger than 30 of the 67 Counties in the state of Florida.

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COMMUNITY DEVELOPMENT DISTRICTS AND THE STATE OF FLORIDA LOCAL GOVERNMENT

STRUCTURE

♦ Special Districts: 1768 ♦ 1135 Independent Districts ♦ 633 Dependent Districts ♦ Every square inch of the State of

Florida is located within a Special District.

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DEVELOPMENT

Chapter 190 District

♦ Developer begins by establishing District in accordance with Chapter 190 Statute.

♦ Special District is developed and infrastructure is built and funded through bonds issued by Special District .

♦ Bonds issued by the District to build required infrastructure are paid through assessment on each home within the District according to an assessment methodology.

♦ District owns, manages and controls infrastructure as provided through the establishing State and local government framework.

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CDD ACREAGE ♦ Newly established Community Development Districts (CDDs) are restricted in size to no

greater than 2500 acres. ♦ Existing CDDs (also commonly called Residential Districts) can amend their boundaries

no greater than 50% of the cumulative net total of the land in the initial district, and no greater than 1,000 acres on a cumulative net basis.

District Acreage Number of Homes

District 1 998 3420

District 2 989.6 3668

District 3 894.6 3762

District 4 1253.5 5432

District 5 1406 6399


District 7 976 4765


District 9 1311.7 5409

District 10 1588.8 6639

District 11 692.8 2055

District 12 1482.9 6207

District 13 2241.8 3004

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COMMUNITY DEVELOPMENT DISTRICTS 1-13 The elected Board of Supervisors within each District levies Assessments (taxes) on

property owners within that district to operate, maintain and manage infrastructure owned by that District.

♦ Storm and Gutter Facilities ♦ Water Retention Areas ♦ Villa Roads

♦ District 4 maintains all streets except Buena Vista Blvd. ♦ City of Wildwood maintains all streets in District 12 and 13

♦ Rights of Way ♦ Landscaping ♦ Common Areas ♦ Street Lights ♦ Multi-Modal Transportation Paths ♦ Sign Walls ♦ Fences ♦ Deed Restrictions (Districts 1-10)

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Project Wide Fund ♦ South of CR466 there is a unique mechanism to manage the

maintenance assessments needed for “common” areas.

♦ Infrastructure such as landscape along major roadways, storm water facilities, tunnels, multi-modal paths, etc. are paid for through a Project Wide Fund (PWF).

♦ The PWF receives its revenue from Districts 5-13, Sumter Landing and Brownwood Community Development Districts based on assessable acreage and the funds are used to maintain the common areas.

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VILLAGE CENTER COMMUNITY DEVELOPMENT DISTRICT

(VCCDD) Management Services ♦ The VCCDD provides the management services and general

government services for all other CDDs within The Villages and the North Sumter County Utility Dependent District (NSCUDD).

♦ The use of the VCCDD as a “management” company provides the rest of the CDDs and NSCUDD a benefit from economy of scale.

♦ The type of services cost allocated to the other CDDs and NSCUDD are personnel, buildings and overhead (electric/phones/landscaping), operating supplies, and equipment.

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Resident purchases home.

Resident signs Contract to pay amenity fees in exchange for

services.

When offered, Amenity fee contractual agreements were sold to VCCDD and SLCDD who provides

amenities in accordance with the contract (fee for services).

AMENITY FEES

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TOPICAL ISSUES System Platforms and Analytics Customer Service Transparency Efficiency Scorecard Environmental Initiatives

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A central location in which you can accomplish many of your District needs

• Obtain general information on all District departments

• Obtain community information and phone numbers

• Resident ID & Gate Access Card Services

• RV Storage Facility Rentals

• Adopt-A-Bench

• Executive Trail Fee & Guest ID Card services

• Register for Community Watch Programs

• Pay monthly Utility/Amenity Bill

984 Old Mill Run in Lake Sumter Landing

4856 South Morse Boulevard

Customer Service Center Carrie Duckett, Assistant District Manager

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www.DistrictGov.org • News & Information • Download Covenants & Restrictions • Weekly Bulletin publication • Sign-up for e-Notifications

o Would you like us to notify you when important things occur in your area? o District & Committee Information & Agendas, Precautionary Boil Water Notices, Recreation

Center & Road Closures, Much More!

To sign up for E-Notifications: 1. On the main page of www.DistrictGov.org, click on ‘Sign up for E-Notifications

2. Enter your information and choose the notifications you would like to receive

3. Check your email and confirm your subscriptions!

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Community Standards

• Architectural Review Architectural Review Committee (ARC) approval is required prior to any external modification / alteration being done to the outside of your home / home site.

• Deed Compliance Deed restrictions are declarations between the declarant (developer) and property owner.

Lawn ornaments, signage restrictions and easement rights are just a few of the restrictions that may be included.

While Architectural Review and Deed Compliance for Districts 11and 12 are currently being processed by the Developer’s representative, residents may contact Community Standards with concerns.

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Sunshine Law The State of Florida is renowned for putting a high priority on the public’s right of access to governmental meetings and records. In fact, the principles of open government or government in the “Sunshine” are not only embodied in Florida Statutes, but also are guaranteed in the state Constitution.

Sunshine Law applies to any gathering or communication between two or more Board members of the same Board to discuss any matter which foreseeably could come before the Board.

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Sunshine Law Sunshine Law requires all Board meetings:

1.Must be open to the public.

2.Reasonable notice of meetings must be given.

3.Minutes of the meeting must be taken.

While recording meetings is not a requirement of the State of Florida, the District records all meetings and a copy can be purchased for $1.00.

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Public Records The Florida Supreme Court has determined that public records are all materials made or received by a Board in connection with official business.

As soon as a document is received by the District it becomes a public record.

The District Clerk serves as the VCDD’s Boards’ Custodian for public records.

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• Budget - Development, Presentation, Compliance, Amendments for 17 Districts.

• Capital Improvements Planning

• Management Policies, Procedures and Projects

OFFICE OF MANAGEMENT AND BUDGET

Barbara Kays, Director

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Budget Process

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DISTRICT BUDGET STRUCTURE

The FY20-21 Total Budget for all 53 District funds is $358,407,528

• Numbered Districts Funds – Districts 1 -13

• Amenity Funds – Recreation Amenities Division (RAD) and Sumter Landing Amenities Division (SLAD) Funds

• Other Funds – Safety, General Fund, several Utility Funds, Fitness and Project Wide to name a few

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NUMBERED DISTRICTS GENERAL OPERATING FUNDS

• MAJOR REVENUE SOURCE

• Maintenance Assessments

• What are they?

Annual non-ad valorem assessments paid by the numbered district residents for the operations and maintenance of that District and its infrastructure.

• How are they determined?

During the budget process, each numbered district Board determines the assessment amount based on the annual operating needs and planned future needs. These fees are calculated considering the amount of revenue needed and distributing that amount to owners based on the unit’s acreage and number of lots.

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MAINTENANCE ASSESSMENT

CALCULATION EXAMPLE:

• VCDD No. 12 Total Assessable Acreage: 1,202.59

• Unit Lantana in DeSoto Village:

• Assessable Acreage 11.06

• 78 Lots

• FY 2020-21 Total Maintenance Assessment Billed: $3,747,850

• Calculation:

• 11.06/1,202.59 X $3,747,850/78= $441.90

• The annual Maintenance Assessment for each rooftop in Unit Lantana for FY 2020-21 is $441.90

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Kenny Blocker, Deputy District Manager

Utility Billing and Collection Services Bond Services

Utility Systems

Finance

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Finance Department Responsibilities

• 17 Distinct Districts o General Accounting Services

o Internal Controls to Safeguard Assets

o Cash Flow Management

o Monthly Financial Statements and Analysis

o Accounts Payable

o Utility and Amenity Billing, Customer Service

o Bond and Maintenance Assessments

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Integrity of the Accounting System

Ascertain Internal Controls o $340 million in Revenues across 17 Districts

12 Regional Recreation Centers, 42 Executive Golf Courses, 6 Fitness Centers

Trail fees; golf memberships Bond payments 65,000 Utility accounts

o $340 million in Expenses, Debt Service 1,700 monthly ACH/Check payments $9 million annual Purchasing card

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Billing and Collection Services

• Utility Billing, Collection and Customer Service o 4 Owned Utilities o Contract Services for 2 Utilities o 69,000 bills generated monthly o 3,500 phone calls monthly o 250 new home sales monthly o 400 resales monthly

• Miscellaneous Billing o Commercial assessments, room rental, leases, property damage, gate cards, etc.

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Bond Services

• Bond and Maintenance Assessments

o Interface to Marion, Lake and Sumter Counties o Bond Payoffs o New Bond and Maintenance Assessments for new construction in the District

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Utility Systems

(South of SR 44)

South Sumter Utility Company and Fenney Water Conservation Authority (Privately Owned) • District 12 Ph. 1 & 2 West (2,577 Res. Accounts at Build-out)

South Sumter Utility Company and Southeast Wildwood Water Conservation Authority (Privately Owned) • District 12 Ph. 2 & 3 and District 13 Ph. 1, 2 & 3

(11,924 Res. Accounts at Build-out) • Future areas to be served by these Utilities as well

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Resident Inquiries Public Education Contract Management Procedure Formulation Board Policy Strategic Direction Infrastructure Acceptance

Process Current Budgets

77 Million Dollars Vendors

248 Work Orders

2800 + Purchase Orders

760 +

Currently Built – Over 70 sq. Miles Maintained Population same as Charlotte County

District Property Management Blair Bean, Director

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Activity/Amenities Facilities Division •70 Tennis courts

•18 Platform tennis

•170 Pickle Ball courts

•179 Bocce courts

•172 Shuffleboard courts

•108 Horseshoe courts

•9 Softball fields

•7 Basketball courts

• 1 Archery range

•2 Air gun ranges

•2 Sand volleyball courts

•1 Lawn bowling court

•1 Petonque court

•36 Bag toss

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Facilities Division 85 Recreation Centers

Over 590,000 sq. ft. of building space

• Routine Maintenance • Flooring

• Furniture

• HVAC

• Janitorial

• Lighting

• Painting

• Pest Control

• Pool upkeep

• Roofing

11 Regional Recreation Centers

28 Village Recreation Centers

92 Pools

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Fitness Trails & Parks Facilities Division

4 Outdoor Fitness Equipment

Postal Station

17.5 Miles Walking & Nature Trails

6 Dog Parks

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Roads, Villa Entries & Multi Modal Trails

46 Miles of roads in District 4

120 Miles villa roads • Mill & Overlay

45+ Miles multi-modal paths • Signs • Pavement Markings • Pavement Surface Management

Infrastructure Division

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• 192 Villa Entries • Pressure Washing • Lighting • Landscaping • Painting


28 Miles of Fencing

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Stormwater Piping Fountains

Water Features


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Tunnels & Bridges Infrastructure Division 54 Tunnels • Routine Maintenance

• Pressure Washing • Painting • Lighting • Signage

2 Bridges

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Landscape/Water Division What we do:

Monitor and manage the landscape maintenance contractors

to ensure they perform maintenance in an efficient,

timely and cost effective manner in a way that meets or

exceeds the contract specifications and limits

impact on the environment.

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We help oversee regular maintenance activities.

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Nursery

We monitor and make suggestions for color beds.

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John Rohan, Director

Welcome to Recreation & Parks

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Recreation Staffing Regional Centers • Recreation Area Manager (RAM) • Recreation Facilities Manager (RFM) • Recreation Services Representatives (RSR) • Facility Specialists (FS) • Recreation Assistants (RA) • Fitness Assistants (FA) • Resident Lifestyle Volunteer Group Leaders (RLVG) Village Centers • Recreation Area Supervisor (RAS)

Pimlico/Churchill & Allamanda/Hibiscus • Recreation Supervisor (RS) • Recreation Leader (RL) • Recreation Assistants (RA) • Resident Lifestyle Volunteer Group Leaders (RLVG)

FY2020-21 – Approximately 78 Full-Time & 454 Part-Time Employees Operating Budget: $23.5 Million

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Recreation & Parks Department Structure

Silver Lake Southside

P a r a d i s e

Chula Vista

Tierra Del Sol

L a H a c i e n d a L a k e M i o n a

E v e r g l a d e s

M u l b e r r y L a u r e l M a n o r

C o l o n y C o t t a g e S e a B r e e z e E i s e n h o w e r F e n n e y

Bridgeport

Boat Tours

Churchill

Pimlico

Chatham Saddlebrook

El Santiago

R o h a n

Canal Street

Bacall

Coconut Cove

Odell

Truman

Big Cypress

Trillium

Bradenton

Manatee

Allamanda Hibiscus

Burnsed

Captiva

Moyer Fish Hawk

Sterling Heights

Spanish Moss

Riverbend

Cattail

Water Lily

S a v a n n a h

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Over 1,450 Facilities to Enjoy Recreation & Parks includes: 12 Regional Recreation Centers 30 Village Recreation Centers 56 Neighborhood Recreation Centers

Pools: 11 Sport Pools – residents only, 30+ years of age. Water sports activities are scheduled daily. 30 Family Pools – residents & guests, who have young family members visiting 56 Adult (Neighborhood) Pools – residents & guests; 30+ years of age

Fitness Clubs: 6 Fitness Clubs – Located at Mulberry Grove, Laurel Manor, Colony Cottage, SeaBreeze, Rohan, and Fenney Each center is open 6:30AM – 8PM M-F & 7AM – 5PM on weekends. *Membership fees apply

Softball Fields: 15 Softball Fields – Located at Knudsen Field (Paradise Region), Saddlebrook , Buffalo Glen, Soaring Eagle and Everglades Softball Complex

Dog Parks: Paradise Dog Park – Paradise Drive Mulberry Dog Park – off of Belle Meade Circle Brinson-Perry Dog Park – off of Bonita Blvd. Atlas Canine Recreation Park – 3513 Moyer Loop Dudley Canine Park – 2470 Fenney Way Rupert Canine Park – 5743 Parkyn Path All dog parks feature separate play areas for small and large dogs.

Recreation Parks: We provide a variety of parks throughout the community. These include Fitness Trails, Pathways, Passive Parks, Nature Trails and Leisure Parks. Staff: We have over 550 staff members that work for the Recreation & Parks Department. This includes the Fitness Clubs, The Enrichment Academy, Boat Tours, Room Reservations and Special Events Facilities: Facility conditions are reviewed on a regular basis. The Recreation & Parks Department has a review and replacement system in place to keep our facilities and equipment looking top notch. Programs/Activities: There are over 3,100 clubs and activities led by Resident Lifestyle Volunteers in the Recreation & Parks Department. The Enrichment Academy: TEA provides and operates a variety of fee based extra-curriculum that enhance and expand learning opportunities for residents and general public. A self-supporting division with income supplied from course fees.

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Types of Recreation Centers Regional Center – the largest recreation complex consists of multiple meeting rooms, arts & crafts room, theater, catering kitchen and outdoor facilities. Oversight of 2-4 Village Centers within a specific region Hours of operation: 7:00 AM – 10:00 PM Village Center– the mid-size recreation center situated amongst the different Villages. These centers consist of a large meeting room, card room, billiards hall, kitchen and outdoor facilities. Oversight of 2-3 Neighborhood Areas Hours of operation: 7:00 AM – 10:00 PM Neighborhood Center – the small satellite recreation area generally associated with an adult pool. These areas may also have a bocce court, shuffleboard court, corn toss or horseshoe pit available for residents to enjoy. Hours of operation: 7:00 AM – Dusk

Hours of Operation for Outdoor Court Facilities

7:00 AM – Dusk

All Regional Centers, Village Centers, Sports Pools and Softball Complexes are supplied with AED’s (Automated External Defibrillators) - The AED’s are mounted in protective cases near the entrance of each recreation center. All recreation employees are CPR/AED certified – for lay rescuers in the community and workplace

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Paradise Park

• Exercise Stations • Walking Paths • Dog Park • Picnic Tables • Benches

Live Oaks Park

• Boardwalk • Walking Path • Picnic Tables • Benches For a complete listing of all park

locations, please visit our website.

Sharon Rose Wiechens Preserve

• Boardwalk • Observation Platform

Parks & More

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The Resident Lifestyle Volunteers are leaders of clubs or activity groups that fulfill a social, recreational, educational, emotional or physical need of it’s members, supplementing lifestyle services for the residents of The Villages. The Resident Lifestyle Volunteers work with the Recreation Department in coordination of services, scheduling, support staff, communications, facilities, and other related services that benefit the community. Currently we offer over 3,100 Resident Lifestyle Clubs/Activities under these broad categories: Arts, Dance, Health & Wellness, Music, Social Clubs, Special Interest, Sports, Swimming and Performance Groups.

The Recreation & Parks Department in cooperation with the volunteers facilitates the use of District and Developer owned and operated facilities for the use and enjoyment

of The Villages residents to enhance their active lifestyle.

Resident Lifestyle Volunteers

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…thank you for

your time!

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october 8, 2020

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