October 6, 2011 TO: Ameae M. Walker (Biomedical Sciences), Vice Chair Daniel Ozer (Psychology), Secretary/Parliamentarian Kenneth Barish (Physics), Graduate Council Paulo Chagas (Music), Academic Computing & Information Technology

Steven Clark (Psychology), Undergraduate Admissions Kevin Esterling (Political Science), CHASS Executive Committee Jay Farrell (Electrical Engineering), BCOE Executive Committee John Ganim (English), Physical Resources Planning (PRP) Jang-Ting Guo (Economics), Committee on Committees (COC) Irving Hendrick (GSOE), Faculty Welfare (FW) Martin Johnson (Political Science), Educational Policy (CEP) Bronwyn Leebaw (Political Science), Preparatory Education Umar Mohideen (Physics), Planning and Budget (P&B) Thomas Morton (Chemistry), Senior Assembly Representative Leonard Nunney (Biology), Committee on Research (COR) Michael J. Orosco (GSOE), Diversity & Equal Opportunity (CODEO) David R. Parker (Environmental Sciences), CNAS Executive Committee Melanie Sperling (GSOE), GSOE Executive Committee Daniel S. Straus (Biomedical Sciences), Biomed Executive Committee Marylynn V. Yates, (Environmental Sciences), Academic Personnel (CAP) Rami Zwick (SoBA), SoBA Executive Committee ____ Junior Representative to the Assembly FR: Mary Gauvain, Chair Riverside Division RE: Executive Council Agenda, October 10, 2011 This is to confirm the meeting of the Executive Council on Monday, October 10, 2011 at 1:00 p.m. to 3:00 p.m. in Room 220 2nd Floor University Office Building.

Item Enclosures

Information 1:10 – 1:15

I.

Approval of the October 10, 2011 Agenda. Conflict of Interest Statement – BCOE Executive Committee, Biomedical Sciences Executive Committee, CHASS Executive Committee, CNAS Executive Committee, Committee on

1 (pp. 1- 2)

2 (pp. 3 - 17)

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Action/Information 1:15 – 1:45 Information 1:45 – 3:00

II. III.

Committees, Distinguished Campus Service Committee, Faculty Research Lecturer, Graduate Council, Library, Physical Planning Resources, Planning and Budget, SoBA, and Undergraduate Admissions ANNOUNCEMENTS BY THE CHAIR

Conflict of Interest Statement – Executive Council Action – Discuss and adopt for 2011-12

Role of the Executive Council Council updates

SYSTEMWIDE REVIEWS The following items are currently out for review:

Systemwide review of APM 670 – Health Science Compensation – due 12/05/11

Systemwide review of proposed revised APM 200 and Proposed APM 205 – due 11/18/2011

Systemwide review of proposed new policy – APM 668 Negotiated Salary Program – due 12/05/11

BOARS Transfer Admissions Proposal - due 11/18/2011

Systemwide Review of Equity Study – due 12/05/11

Systemwide review of SR610 (residency) - due 01/13/2012

OTHER EXECUTIVE COUNCIL & COMMITTEE BUSINESS Introduction and update on current and future committee issues.

3 (pp. 18)

4 (pp. 19)

5 (pp. 20)

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Office of the Dean Riverside, CA 92521 Tel 951.827.5190 Fax 951.827.3188 www.engr.ucr.edu

September 19, 2011 TO: Mary Gauvain, Chair Riverside Division FR: Jay Farrell, Chair Executive Committee, Bourns College of Engineering RE: 2011-2012 Conflict of Interest Statement This was read and unanimously approved at the September 16, 2011 BCOE Executive Committee meeting.

Bourns College of Engineering Executive Committee

2011-12 Conflict of Interest Statement If the personal affiliation of a committee member with an organization or individual or individual bringing business before the committee might be interpreted as a source of bias in committee deliberations, that member should bring this fact to the attention of the committee, and the committee member may be asked to provide information, as appropriate, on the business under consideration, but will be excluded from participating in any motions or votes related to the business. The committee chair may ask the committee member to leave the room during the period of any substantive discussions, motions, or votes.

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September 30, 2011

TO: Mary Gauvain, Chair

Riverside Division

FROM: Daniel Straus, Chair

Biomedical Sciences Executive Committee

RE: Conflict of Interest Statement

The Biomedical Sciences Executive Committee adopts the following policy on conflict of

interest: If a member of the committee believes that a conflict of interest exists for

him/herself or for another person on the committee, said member should bring the

potential conflict of interest to the attention of the Chair. The Chair will convene a

meeting in the absence of the person with the potential conflict and those present will

determine whether a conflict exists. If the decision is in the affirmative, the individual

considered to have a conflict may be asked to absent him/herself during committee

discussions of the subject matter in question and, should a vote be taken, will not vote on

the issue. If the Chair is the person considered to have a conflict of interest, the most

senior member of the committee will serve the function of the Chair in the process

outlined above.

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Executive Committee:

College of Humanities, Arts,

and Social Sciences

September 28, 2011

SUBJECT: 2011/12 Conflict of Interest Statement

MARY GAUVAIN, CHAIR

Academic Senate

The Executive Committee of the College of Humanities, Arts, and Social

Sciences met on September 28, 2011 and discussed the issue of Conflict of

Interest. The Committee decided that if a member of the Executive

Committee sees a conflict arise, he/she will bring it to the attention of the

Committee, and the Committee will deal with it at that time.

Kevin Esterling, Chair

Executive Committee, CHASS

gab

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Attachment #2

Date: September 28, 2011

TO: M. Gauvain Chair, Riverside Division

FROM: David Parker

Chair, Executive Committee

College of Natural and Agricultural Sciences

RE: Conflict of Interest

At its first meeting of Fall Quarter 2011, the Executive Committee of the College

of Natural and Agricultural Sciences decided that if a member of the Committee perceives that a

conflict of interest is present, he or she will bring it to the attention of the Committee. The

Committee will then decide how the conflict of interest, if it is agreed that one exists, will be

handled.

The committee added a provision that, during the hearing of any student petitions, the

student representative to the Committee will be excused from the meeting.

DP:cp

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September 23, 2011 TO: MARY GAUVAIN, CHAIR RIVERSIDE DIVISION FR: JANG-TING GUO, CHAIR COMMITTEE ON COMMITTEES RE: CONFLICT OF INTEREST The Committee on Committees adopted the following Conflict of Interest statement: If any member of the Committee on Committees (hereafter referred to as the Committee) has a concern about a potential conflict of interest in the discussion of possible appointments, they should refrain from participating in those Committee discussions. The Committee does not regard as a conflict of interest departmental affiliation as the Committee considers departmental colleagues to be a useful and necessary source of information regarding suitability for committee appointment. Members of the Committee on Committees are committed to avoiding conflicts of interest and the appearance of conflict involving the appointment of those with whom they have a familial relationship or intimate partnership. At the first meeting of each academic year, committee members are responsible for identifying the names of any university employee with whom they are so connected and who might be considered by the Committee for future appointment. The member shall recuse her/himself from any discussion involving the appointment of said person and leave the room when the relevant discussion begins to ensure that all other Committee members can engage in open and honest discussion. The Committee will refrain from making appointments from its current membership, with the exception of appointing out-going members for service after their term on the Committee on Committees has expired and when a Committee member is clearly and uniquely the most qualified Senate member to fill the assignment. Any conflict-of-interest situations not covered here that arise will be dealt with by

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the Committee on an ad hoc basis, according to the following procedure:

Should any member of the Committee feel that a conflict of interest exists, that member should, in confidence, discuss the matter with the Chair of the Committee (or, if the alleged conflict of interest involves the Chair, with one of the "third-year" members of the Committee). The Chair (or other member as specified above) shall attempt to resolve the matter by discussing it with the individual alleged to have a conflict. Should informal efforts to resolve the issue fail, the Chair (or other member as specified above) shall call a meeting of the Committee to consider the matter. The member alleged to have a conflict of interest shall not participate in the meeting, though he/she may attend part of the meeting for the purpose of responding to the allegation. After considering the matter to the extent necessary to act in an informed manner, the Committee shall vote. If a majority of the Committee agrees that a conflict of interest exists, the member found to have such a conflict shall absent himself/herself from that portion of any Committee meeting when the subject matter creating the conflict is before the Committee.

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September 15, 2011

TO: M. GAUVAIN, CHAIR

RIVERSIDE DIVISION

FR: H. GREEN, CHAIR

COMMITTEE ON DISTINGUISHED CAMPUS SERVICE

RE: CONFLICT OF INTEREST STATEMENT

The Committee on Distinguished Campus Service approved the adoption of the following

conflict of interest statement for 2011-12:

The Committee on Distinguished Service has adopted the following policy for situations

in which personal affiliation of a Committee member with departments, programs, or

individuals bringing business before the Committee might be interpreted as a source of

bias in Committee deliberations. A member whom the Committee deems to be subject to

a conflict of interest may be asked to provide information, where appropriate, on the

business under consideration, but will be excluded from participating in any motions or

votes in regard to the business under consideration. The Committee Chair may ask the

Committee member to leave the room during the period of any substantive discussions,

motions or votes.

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September 12, 2011

TO: M. GAUVAIN, CHAIR

RIVERSIDE DIVISION

FR: B. FEDERICI, CHAIR

COMMITTEE ON FACULTY RESEARCH LECTURER

RE: CONFLICT OF INTEREST STATEMENT

The Committee on Faculty Research Lecturer approved the re-adoption of the following

conflict of interest statement for 2011-12:

If a member of the Committee on Faculty Research Lecturer thinks

that a conflict of interest exists for him/herself or for another person

on the committee, that member should call that possibility to the

attention of the Chair. The Chair will then convene the committee, in

the absence of the individual with the potential conflict. Those

present will then decide by a majority vote if a conflict exists. If the

decision is affirmative, the individual with the conflict will leave the

room during discussion of the conflicting matter and will not vote on

that issue.

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September 29, 2011 TO: MARY GAUVAIN, CHAIR RIVERSIDE DIVISION FR: KENNETH BARISH, CHAIR GRADUATE COUNCIL RE: CONFLICT OF INTEREST STATEMENT – 2011-12 The Graduate Council approved the following Conflict of Interest statement: Purpose: The Graduate Council should conduct itself in such a manner that neither the reality nor the appearance of a conflict of interest should be present in any action taken by the Council. Terms: 1. Whenever any matter that affects a member of the Council as an Individual or

as a member of a department or program is to be decided, that member should absent himself/herself before the vote is taken. If the member does not leave voluntarily, the Chair should excuse the member.

a. The Chair of the Council may ask the member to provide information on the

matter before the member's departure. b. When confidential information is being provided to the Council, the affected

member will be excused by the Chair before the information is provided. c. When student petitions are considered, Council members should consider a

student matter in their department/program as a conflict of interest for themselves.

d. When routine matters (e.g., course approvals) are being considered, the Chair may elect to allow all members to participate in the discussion and vote. This section is not meant to include program revisions, review committee reports on a specific department or individual student matters.

2. Subcommittee operations are subject to the same rules as the Council as a

whole. The Chair may name a replacement from the Council membership for an individual serving on a subcommittee who has a conflict of interest when necessary.

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3. Students are not permitted to be present in Council meetings when matters

pertaining to individual students are discussed.

4. In unforeseen cases, the Chair may rule that any member should be excused if the Chair foresees conflict of interest in the matter under discussion. The affected member may appeal to the Council. The member or the chair may appeal to the Committee on Privilege and Tenure if the results of the Council vote are not satisfactory; the matter to be discussed will be held without action pending the decision of the Committee on Privilege and Tenure.

5. Members with possible conflicts of interest should discuss the matter with the Council Chair before the pertinent Council meeting. If the Chair foresees a conflict of interest on the part of a Council member, he/she should discuss the matter with the affected member. It is to be hoped that a course of action satisfactory to the member and the Chair can be achieved. If this is not possible the Chair should determine the proper course of action. The member may appeal to the Council and/or the Committee on Privilege and Tenure as indicated in Section 4 above.

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September 20, 2011 TO: MARY GAUVAIN, CHAIR

RIVERSIDE DIVISION FR: J. C. LAURSEN, CHAIR

COMMITTEE ON LIBRARY AND SCHOLARLY COMMUNICATION RE: CONFLICT OF INTEREST STATEMENT The Library and Scholarly Communication Committee has re-adopted the following conflict-of-interest statement covering the Committee’s business for 2011-2012. If personal affiliation of individual committee members with departments, programs, or with individuals bringing business before the Committee may be interpreted as a source of bias in committee deliberations, such member(s) shall not participate in the relevant discussion and shall be recorded “not voting” in the event a vote is taken on that issue. Determination of such possible conflict of interest shall be made by the affected member him/herself or by the majority vote of the Committee.

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September 8, 2011 TO: MARY GAUVAIN, CHAIR RIVERSIDE DIVISION FROM: J. GANIM, CHAIR COMMITTEE ON PHYSICAL RESOURCES PLANNING RE: CONFLICT OF INTEREST STATEMENT 2011-2012 The Physical Resources Planning Committee re-adopted, by unanimous vote, the following conflict of interest statement for 2011-2012: If any Committee member has a personal affiliation with departments, programs, or individuals that are part of ordinary deliberations of the Committee, that member may have a conflict of interest. If any member does have such a conflict of interest, it is their responsibility to bring it to the attention of the Chair. Upon consultation with other Committee members, the Committee Chair may ask that member to leave the room during substantive discussions, motions or votes.

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September 30, 2011

TO: MARY GAUVAIN, CHAIR

RIVERSIDE DIVISION

FROM: UMAR MOHIDEEN, CHAIR

COMMITTEE ON PLANNING AND BUDGET

RE: CONFLICT OF INTEREST 2011-12

The Committee on Planning and Budget has reviewed and revised their conflict of

interest statement and has adopted the following Conflict of Interest Statement for 2011-

12 by a unanimous vote:

Potential conflicts of interest may occur as members of the committee formulate

recommendations of concern to the campus. Accordingly, members of the

Committee on Planning and Budget will be available to offer the Committee

information and to participate in discussions, but will excuse themselves from the

vote on matters pertaining to departments and programs of which they are

members or through which they might materially benefit.

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October 4, 2011 TO: Mary Gauvain, Chair, Riverside Division FM: Rami Zwick, Chair of the Faculty, School of Business Administration RE: Conflict of Interest Statement During its September 23 meeting of the Fall Quarter 2011, the Executive Committee of the School of Business Administration decided that if a member of the committee perceives that a conflict of interest is present, he or she will bring it to the attention of the committee. The committee member may be asked to provide information on this issue where appropriate, and will be excluded from any motion or vote on the issue.

Sincerely,

Rami Zwick Rami Zwick

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September 28, 2011 TO: M. GAUVAIN, CHAIR RIVERSIDE DIVISION FR: S. CLARK, CHAIR UNDERGRADUATE ADMISSIONS COMMITTEE RE: 2011-2012 CONFLICT OF INTEREST STATEMENT The Undergraduate Admissions Committee adopted, by unanimous vote, the conflict-of-interest statement below. The adoption was enacted for the 2011-2012 academic year at the meeting of the Undergraduate Admissions Committee on September 28, 2011. The conflict of interest statement is the same one under which the Council has been operating since April 17, 2001.

“If a member of the Undergraduate Council has personal affiliation with a department or a program or an individual bringing business before the committee, this should be brought to the attention of the committee. The Undergraduate Council at that time will vote (1) to allow or disallow the member from participating in the discussion of the item of business in question or (2) to allow or disallow the member from voting on a motion(s) related to the item of business in question.”

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October 10, 2011

Readopted for 1987-88

Readopted for 1988-89

Readopted for 1989-90

Readopted for 1990-91

Readopted for 1991-92

Readopted for 1992-93

Readopted for 1993-94

Readopted for 1994-95

Readopted for 1995-96

Readopted for 1996-97

Readopted for 1997-98

Readopted for 1998-99

Readopted for 1999-00

Readopted for 2000-01

Readopted for 2001-02

Readopted for 2002-03

Readopted for 2003-04

Readopted for 2004-05

Readopted for 2005-06

Readopted for 2006-07

Readopted for 2007-08

Readopted for 2008-09

Readopted for 2009-10

Readopted for 2010-11

The Executive Council at its meeting on October 10, 2011, adopted the following

conflict-of-interest statement:

If a member of the Executive Council believes that a conflict of interest exists for

him/herself or for another person on the committee, that member should call the possible

conflict to the attention of the chair. The chair will convene the committee except for the

individuals with the possible conflict, and those present will decide by majority vote if a

conflict exists. If the decision is affirmative, the individual with the conflict will leave

the room during discussion of the conflicted matter and will not vote on that matter.

Mary Gauvain, Chair

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Actions by the Executive Council

According to the Bylaws, an Action from the Executive Council (EC vote) may be one of ONLY these types:

1. To advise the Chancellor: That is the EC may vote to inform the Chancellor that some policy or procedure should or should not be pursued.

2. To advise the Divisional Chair.

3. To advise the Divisional representatives to systemwide committees,

including the Assembly.

4. To act, in lieu of the full Division, on courses, curricula, and legislation providing certain conditions are met.

5. To act on strictly internal matters of procedure, e.g., to approve a conflict of

interest statement for itself. Note that #1-3 are advisory actions: None of the advisees need to heed that advice; whereas #4 enables the EC to substitute its authority in place of the Division's. Absent from this list is "advise the Division", and since the bylaws state that "The Executive Council has only the powers enumerated in these bylaws", advice to the Division is not an action that the EC is entitled to take. EC “approval” is not required to place or remove items from the Division agenda that have been brought forward by appropriate committees. The EC may receive various informational items, and may choose to discuss various issues facing the Senate, but it does not approve or reject items prior to their placement on the Divisional agenda.

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ISSUES FROM SYSTEMWIDE FOR DIVISIONAL REVIEWS

Submission Date Subject Committees

Executive Council - (A/I or I)*

Systemwide Due Date

9/6/2011Systemwide Review of Salary Equity Study

CAP, FW, CODEO 12/5/2011

9/6/2011 BOARS Transfer Admissions Proposal

UG ADMISSIONS, CEP BCOE, CNAS AND SOBA EXEC. COMMITTEES 11/25/2011

9/6/2011 Systemwide Review of Proposed New Policy APM 668 CAP, FW, CPB, CODEO 12/5/2011

9/6/2011 Request for systemwide review of APM 200 and 205 CAP, FW, BIOMED EXEC CO 11/18/2011

9/6/2011 Systemwide Review of APM 670 CAP, FW, BIOMED EXEC CO 12/5/2011

9/16/2011 Systemwide Review of SR 610 - Residency Proposal CEP, R&J, GRAD COUNCIL 1/12/2012

*If any Executive Member feels that any of these items need to be discussed at the Council level, please let Chair Gauvain know.

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