october 17–19 • richmond, virginia p.o. box 21689 greater ......attract the best audience...

October 17–19 • Richmond, Virginia

NCPN 2012National Career Pathways Network Conference

CALL FOR EXHIBITORS

Productive Partnerships + Individual Achievement = Global Competitiveness

Career Pathways/Programs of Study Adult Career Pathways • Tech Prep

Career and Technical Education Teaching and Learning

Career Guidance

www.ncpn.info

Use of SpaceAll demonstrations or activities of Exhibitor must be confined to the limits of the exhibit booth. Exhibitor shall not assign, share, or sublet any of the space allotted to Exhibitor without the written consent of NCPN. Exhibitor shall not exhibit goods other than those manufactured or sold by Exhibitor in the regular course of business. Exhibitor shall not display or place any product, sign, partition, apparatus, shelving, or other construction which extends more than eight (8) feet above the floor. Exhibitor shall not interfere with the light or view of other exhibitors.

Sales and Solicitations Over-the-counter sales by Exhibitor are permissible, provided that goods sold are educational in nature (unless approved by NCPN). Licenses, taxes to sale, payment of sales tax, and other legal business requirements are the responsibility of the exhibitor. Purchasers of goods must be furnished with a bill of sale or receipt. Exhibitor shall not authorize solicitations of business or conferences in the interest of business by firms other than Exhibitor.

Giveaways, Promotions, and Drawings Exhibitors are permitted to give away small, inexpensive novelties and literature describing their products and/or services. Prize drawings, lotteries, raffles, or games of chance must be approved in advance by NCPN. All of the above activities must take place within an Exhibitor’s assigned booth space. Exhibitors may not distribute printed advertising outside of the exhibit space for which they have contracted.

Selection of Exhibitors NCPN may prohibit an exhibit by Exhibitor which NCPN deems inappropriate, this reservation being all-inclusive as to persons, things, printed matter, products, and conduct.

Restrictions in Operation of Exhibits NCPN may restrict exhibits by Exhibitor which, because of noise, method of operation, materials, or any other reason, become objectionable, and also to prohibit any exhibit which in the opinion of NCPN may detract from the general character of the exhibits as a whole. This reservation includes persons, things, conduct, printed matter, or anything of a character which management determines is objectionable to the exhibit area. In the event of the exercise by Exhibitor of such rights, NCPN shall not be obligated to refund any exhibit rental.

LiabilityThe Exhibitor assumes full responsibility and liability for damages to persons or property connected with the Exhibitor’s display or caused by the Exhibitor’s agents or employees. Exhibitor agrees to hold harmless, indemnify, and defend the National Career Pathways Network and the Greater Richmond Convention Center, Richmond, VA, and their respective employees and agents against any claims or expenses arising out of the use of the exhibition.

Installation and Dismantling of Exhibits Exhibitors can install and dismantle their own booths.

No dismantling is permitted until exhibit hall closing time on Friday, October 19, at 1:30 PM EDT. Failure to observe these rules will jeopardize the Exhibitor’s space assignment and/or the right to exhibit at future NCPN conferences.

Exhibit Staffing Exhibitor’s booth must be staffed and open during all exhibit hours in which the trade show is open on Thursday, October 18, and Friday, October 19.

RefundRefund of the Exhibitor’s Booth Payment will be made in the event NCPN does not accept Exhibitor’s Application and Contract. In the event that Exhibitor desires not to occupy the contracted space,

Exhibitor shall promptly notify the NCPN Exhibit Coordinator in writing. Cancellation of exhibit space prior to thirty days before the opening date of the exhibit will result in 25 percent of the full exhibit price being retained by NCPN; between thirty and fifteen days, 50 percent will be retained. No refund will be made for cancellation after fifteen days prior to the opening of the exhibit.

Shipping InformationContact Exhibits, Inc. at 800-418-2286 or [email protected] with questions about shipping. Exhibitors should address in advance any problems they anticipate may arise. It is the responsibility of the Exhibitor to arrange for return shipment of exhibit materials, properly labeled, before departure. Otherwise, it will be necessary to store such material at the expense of the Exhibitor. All Exhibitors are responsible for notifying Exhibits, Inc. of return shipping instructions.

Exhibit Hall Decorator Terms and ConditionsAll exhibitors will receive an exhibitor services kit electronically from Exhibits, Inc. This kit contains all pertinent information including logistics, work rules, rental options, electrical and internet services, and all other information typically requested for tradeshow services. Contact Exhibits, Inc. at 800-418-2286 with questions.

Governmental and Other Requirements Exhibitor hereby agrees to comply with all applicable governmental statutes, rules, and regulations and to comply with the terms and conditions of NCPN’s contract with the Greater Richmond Convention Center (VA).

Insurance If Exhibitor wishes to insure its exhibit materials, goods, and/or wares of exhibits against theft, damage by fire, accident, or loss of any kind, it must do so at its own expense. In the event that any insurance carried by either NCPN or Exhibitor, covering losses arising out of damage to or destruction of the Property or its contents, permits a waiver of rights of subrogation against NCPN or Exhibitor, as the case may be, NCPN and Exhibitor each hereby waives its right of recovery against the other for any loss covered by such insurance to the extent allowed by the insurance policy.

Security Security for the exhibit area will be furnished during the hours deemed necessary by NCPN and is in no case to be understood or interpreted by Exhibitor as a guarantee to it against loss or theft of any kind. Exhibitor hereby agrees that NCPN will not be responsible for the loss or destruction of Exhibitor’s property.

Fire Protection All materials used in the exhibit area must be flameproof and fire resistant in order to conform to local fire ordinances and in accordance with regulations established by the National Association of Fire Underwriters. Crepe paper and corrugated paper, flameproof or otherwise, will not be permitted. Display racks, signs, spotlights, and special equipment must be approved before use, and all displays are subject to inspection by the Fire Prevention Bureau. Any exhibits or parts thereof found not to be fireproof may be ordered dismantled. All aisles and exhibits must be kept clear at all times, and fire stations and fire extinguisher equipment are not to be covered or obstructed.

Exhibitor and its employees, representatives, and agents hereby agree to abide by the policies and terms in this Agreement.

___________________________________________________________Exhibitor Signature

National Career Pathways Network

EXHIBIT TERMS AND CONDITIONS

Mark Your CalendarMay 15, 2012 Booth assignment begins.

Aug 10, 2012 Sponsorship deadline for program book recognition

Aug 10, 2012 Door prize form deadline to ensure game card participation

Sept 24, 2012 Hotel reservation deadline to ensure conference discount rate

Sept 24, 2012 Name badge form deadline

Sept 28, 2012 Decorator services discount deadline

AAFCS • American Education • Aztec

Software • Burlington English • Career

Cruising • Career Solutions Publishing

CCI • CORD • CTECS • DEPCO, LLC • EdITS

Publishing • Education2020 • Energy

Concepts • FCPN • FL DOE • Gatherings -

Artisan Jewelry • Goodheart-Willcox • Heinle

Cengage Learning • High School 101 • Jist

Publishing • KP Education • Kratos Learning

Solutions • Kuder • McGraw-Hill • National

Technical Honor Society • Nat’l Research

Center • NCSM • NOCTI • NSF • Paxen

Learning Corp. • Paxton/Patterson • Pearson

Career & Technology • Pearson Longman

SAVE Corporation • Skills Tutor • STATco

Steck-Vaughn • Stratasys 3D Printers

The STEM Academy • VRI

2011 NCPN Exhibitors

National Career Pathways Network 2012 Annual Conference

October 17–19 • Richmond, VirginiaGreater Richmond Convention Center

Non-Pro�t Org.U.S. Postage

Center forOccupationalResearch andDevelopment

P.O. Box 21689 Waco, TX 76702-1689

SPACE ASSIGNMENT BEGINS MAY 15. Contact: Teemus Warner [email protected] 800-518-1410 ext 337

What Do NCPN Attendees Want to Learn More About?

Adult Education • Career Exploration, Development, and Guidance

Career Pathways/Adult Career Pathways Certification/Credentials

College and Career Readiness Curriculum for CTE and Postsecondary

Educators • Educational Publishers Educational Training Equipment/

Technology Labs • Latest Trends in Technology for Teaching

STEM Education • Tech Prep Virtual Schools

2011 Attendees

More than 1500 teachers, coordinators/directors, counselors, administrators, and employers

Attendees include leading education purchasers and decision-makers.

Two designated food functions set aside for attendees to visit the exhibit hall

Fax completed application to 254-776-2306 or visit www.ncpn.info/exhibitor-information.php.

2012 NCPN ConferenceLet Richmond be your destination and contribute to the discovery

process of more than 1500 educators from across the U.S.

We know the decision to exhibit is a big one—that is why we strive to

attract the best audience possible.

NCPN’s reach and influence bring the power of partnership and

collaboration to its attendees from around the country. In beautiful

Richmond, we’re applying that spirit of community to our network of

speakers, attendees, and you—our valued exhibitor partners.

Three Ways to Register Mail your exhibit hall contract and payment to Teemus Warner, NCPN Conference

Exhibit Coordinator, P.O. Box 21689, Waco, Texas 76702-1689.

Fax your exhibit hall contract with payment information to 254-776-2306.

Register online at www.ncpn.info. Click on “2012 Conference.”

Selling on the Exhibit FloorCash and credit sales are permitted. Licenses, taxes to sale, payment of sales tax, and other legal business requirements are the responsibility of the exhibitor. Purchasers of goods must be furnished with a bill of sale or receipt.

Exhibit Hall DecoratorExhibits, Inc., 800-418-2286. Exhibitors will receive service kits from Exhibits, Inc.

Booth Package $875, 10´×10´

8´ high back drape

3´ side drape

6´ draped table

Two side chairs

Wastebasket

Company identification sign

Two conference registrations

Complimentary electronic pre- and post-conference mailing lists

2012 Exhibit ScheduleWednesday, October 172:00–7:00 p.m. Set up

Thursday, October 187:00–8:00 a.m. Set up8:00 a.m.–5:00 p.m. Exhibit hall open11:30 a.m.–12:30 p.m. Exhibit hall reception /

Prize drawings

Friday, October 197:30 a.m.–1:30 p.m. Exhibit hall open7:30–8:15 a.m. Continental breakfast /

Prize drawings1:30–5:00 p.m. Booth tear down

Student Showcase

ENTRANCE

Space assignment begins May 15, 2012. NCPN Contact: Teemus Warner, NCPN Conference Exhibit Coordinator, [email protected] / 800-518-1410 ext 337

NCPN Exhibitor Benefits Booth rates of $875 are lower than most national conferences.

NCPN brings 1500 attendees to you with two exhibit hall food events.

Complimentary Virtual Tradeshow listing on the NCPN website. The Virtual

Tradeshow is a popular page on the NCPN website throughout the year and is

accessible to anyone.

Two complimentary conference registrations with each 10´×10´ booth space

rental. Additional exhibit hall passes are $25 each.

Prop up your feet in the exhibitor lounge with complimentary beverage

service on show days.

Each exhibitor is entered into the drawing for a free 10´×10´ booth space

for the 2013 NCPN conference. The drawing will be held immediately after the show

closes on Friday afternoon. Exhibitor must be present to win.

Additional Exhibitor Opportunities Build traffic to your booth by donating prizes for the exhibit hall prize drawings.

(To participate in the drawings, attendees must visit the booths of all prize donors to

complete their drawing game cards.)

Exclusive NCPN sponsorship opportunities increase your exposure. For more

information, go to www.ncpn.info/exhibitor-information.php.

Adult Ed (25%)Postsecondary Ed (31%)

Secondary Ed (44%)

Faculty (26%)Administrator (45%)

Counselor (17%)Other (11%)

Employer (1%)

APPLICATION AND CONTRACT FOR EXHIBIT SPACE2012 National Career Pathways Network Conference October 17–19 • Greater Richmond Convention Center (VA)Exhibit Show Days: Thursday, October 18 / Friday, October 19

After reading this contract and the terms and conditions found on the reverse side, complete the spaces below. Sign and return the entire form to NCPN along with your payment. Space will not be reserved and contract will not be processed until payment is received.

_____________________________________________________ _____________________________________________________Exhibiting Organization Exhibit Contact Title

_____________________________________________________ _____________________________________________________Street Address Contact Address (if different from Exhibiting Organization)

_____________________________________________________ _____________________________________________________City/State Zip City/State Zip

_____________________________________________________ _____________________________________________________Published Phone Contact’s Phone

_____________________________________________________ _____________________________________________________Published Fax Contact’s Fax

_____________________________________________________ _____________________________________________________Corporate Website URL E-mail Address (REQUIRED)

• Exhibitorherebymakesapplicationforexhibitspaceatthe2012NCPNConferencetobeheldattheGreaterRichmondConvention Center (VA).

• ExhibitorunderstandsthatthisapplicationbecomesacontractwhensignedbyExhibitorandacceptedbyNCPN.• Exhibitoragreestoabidebytheconditionsofthiscontract,includingtheattached“ExhibitTermsandConditions.”

Indicate choices in order of preference by designating selected booth numbers:

1. _______________________ 2. _______________________ 3. _______________________

BOOTHIDENTIFICATIONSIGN: Name and Organization ____________________________________________________________________

City, State ________________________________________________________________________________

**CONFERENCEPROGRAMDESCRIPTION**: Please type your exhibitor description of 25 words or less to be used in the conference program and Virtual Tradeshow listing. ___________________________________________________________________________________

_____________________________________________________________________________________________________________________

PAYMENT: __________ 10’×10’ booth(s) @ $875 per booth = $_________

BILLINGINFORMATION:

Organization: (if different than Exhibitor) ___________________________________ Address: ______________________________________

City: _____________________________ State: _________ Zip: ___________ Phone: _____________________________________________

We have enclosed: Check # _________________ P.O. # ______________ Amount enclosed $ _______________ (Checks payable to NCPN)

Credit Card: MasterCard VISA AMEX Account # ____________________________________ Exp. _____________________

Cardholder’s Signature _________________________________________________________________________________________________

Mailcontractwithpaymentto:TeemusWarner,NCPNExhibitCoordinator,P.O.Box21689,Waco,TX76702-1689 Fax:254-776-2306

______________________________________________ ______________________Authorized Signature Date

For office use only—Booth Assignment

_________________________________

EXHIBIT WITH US

2011 Attendees

8´ high back drape

3´ side drape

6´ draped table

Two side chairs

Wastebasket

Prize drawings

Student Showcase

ENTRANCE

Secondary Ed (44%)

Employer (1%)

1. _______________________ 2. _______________________ 3. _______________________

City, State ________________________________________________________________________________

_____________________________________________________________________________________________________________________

BILLINGINFORMATION:

_________________________________

EXHIBIT WITH US

2011 Attendees

8´ high back drape

3´ side drape

6´ draped table

Two side chairs

Wastebasket

Prize drawings

Student Showcase

ENTRANCE

Secondary Ed (44%)

Employer (1%)

1. _______________________ 2. _______________________ 3. _______________________

City, State ________________________________________________________________________________

_____________________________________________________________________________________________________________________

BILLINGINFORMATION:

_________________________________

EXHIBIT WITH US

CALL FOR EXHIBITORS

Career Guidance

www.ncpn.info

P.O. Box 21689 Waco, TX 76702-1689

CALL FOR EXHIBITORS

Career Guidance

www.ncpn.info

P.O. Box 21689 Waco, TX 76702-1689

october 17–19 • richmond, virginia p.o. box 21689 greater ......attract the best audience...

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