ocm agenda 26082010 · 2016. 10. 18. · agenda table of contents item subject file no page no 1...

AGENDA ORDINARY COUNCIL MEETING

TIME: 5.30PM

THURSDAY 26 AUGUST 2010

VENUE – TOWN OF VINCENT

Constituent Members: Cities of Perth, Joondalup, Stirling, and Wanneroo. Towns of Cambridge, Victoria Park and Vincent

Managing waste and recovering resources responsibly

MINDARIE REGIONAL COUNCIL

NOTICE OF MEETING

20 August 2010 Councillors of the Mindarie Regional Local Government are respectfully advised that an Ordinary Meeting of the Council will be held in the Council Chambers of the Town of Vincent, 244 Vincent Street, Leederville, at 5.30pm on Thursday 26 August 2010. The business papers pertaining to the meeting follow. Your attendance is requested.

KEVIN POYNTON Chief Executive Officer MINDARIE REGIONAL COUNCIL - MEMBERSHIP

Cr J Bissett (John) Town of Victoria Park Cr D Boothman (David) City of Stirling Cr R Butler (Rob) City of Perth Cr S Cooke (Sharon) City of Stirling Cr S Farrell (Steed) Town of Vincent Cr R Fishwick (Russ) City of Joondalup Cr L Gray JP (Laura) City of Wanneroo Cr K Hollywood (Kerry) City of Joondalup Cr D Newton JP (Dot) City of Wanneroo Cr C MacRae (Corinne) Town of Cambridge Cr J Robbins (Jason) City of Stirling Cr B Stewart (Bill) City of Stirling

NB: Although some Councils have nominated alternate members, it is a precursor to any alternate member acting that a Council carries a specific resolution for each occasion that the alternate member is to act, referencing Section 51 of the Interpretation Act. The current Local Government Act does not provide for the appointment of deputy or alternate members of Regional Councils. The DLGRD is preparing an amendment to rectify this situation.

MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010

AGENDA

TABLE OF CONTENTS

ITEM

SUBJECT

FILE NO

PAGE NO

1 OATHS/AFFIRMATIONS OF ALLEGIANCE AND DECLARATIONS OF OFFICE N/A P6

2 QUESTION TIME N/A P6

3 ATTENDANCE AND APOLOGIES N/A P6

4 MINUTES N/A P6

4.1 ORDINARY COUNCIL MEETING – 1 JULY 2010 N/A P6

4.2 SPECIAL COUNCIL MEETING – 12 AUGUST 2010 N/A P6

5 ANNOUNCEMENTS N/A P6

6 DEPUTATIONS N/A P6

7 BUSINESS ARISING FROM A PREVIOUS MEETING TREATED AS AN ORDER OF THE DAY

N/A P6


8 REPORTS (Declaration of Financial/Conflict of Interest to be recorded prior to dealing with each item)

N/A P6

8.1 CHIEF EXECUTIVE OFFICER N/A P7

8.1.1 FINANCIAL STATEMENTS FOR THE PERIODS ENDING 31 MAY – 30 JUNE 2010 FIN/5-04 P7

P12-33

8.1.2 LIST OF PAYMENTS FOR THE MONTHS ENDED 31 MAY – 30 JUNE 2010 FIN/5-04 P7

P34-47

8.1.3 BUSINESS REPORT FOR THE PERIOD 2 JULY – 30 JULY 2010 COR/8 P7-8

P48-59

8.1.4 RESOURCE RECOVERY FACILITY UPDATE REPORT (FOR THE PERIOD 3 MAY – 28 JULY 2010)

WST/13-02 P8 P60-86

8.1.5

SUPPLY AND DELIVERY OF ONE (1) NEW TWO (2) DRUM LANDFILL COMPACTOR WITH A TIER 3 EMISSION ENGINE AND A MINIMUM OPERATING WEIGHT OF 50,000Kg WITH OR WITHOUT THE TRADE-OF THE EXISTING LANDFILL COMPACTOR OR FOR THE OUTRIGHT PURCHASE OF THE EXISTING LANDFILL COMPACTOR

PES/42 P8 P87-90

8.1.6

REQUEST FOR TENDER 13/109: PROVISION OF SERVICES FOR STORAGE COLLECTION AND PURCHASE OF RECYCLABLE METALS FROM THE TAMALA PARK WASTE MANAGEMENT FACILITY

WST/185 P9 P91-94

8.1.7 PROVISION OF SERVICES FOR COLLECTION AND RECYCLING WASTE ELECTRONIC AND ELECTRICAL EQUIPMENT (E-WASTE)

WST/184 P9 P95-102

8.1.8 STRATEGIC WASTE MINIMISATION FUNDED PROJECTS WST/104 P10

P103-497


8.2 STRATEGIC PROJECTS COMMITTEE MINUTES – 9 JULY 2010 GOV/28/05 P10

P498-505

8.3 CONFIDENTIAL ITEMS N/A P10

8.3.1 WASTE DIVERSION TARGET (Special Strategic Projects Committee Minutes – 13 August 2010)

WST/179 P10 P506-610

8.3.2 PERFORMANCE REVIEW – CHEF EXECUTIVE OFFICER PER/11 P11

P611-633

9 NOTICE OF MOTION N/A P11

10 GENERAL BUSINESS N/A P11

11 NEXT MEETING N/A P11

12 CLOSURE N/A P11


1 OATHS/AFFIRMATIONS OF ALLEGIANCE AND DECLARATIONS OF OFFICE 2 QUESTION TIME 3 ATTENDANCE AND APOLOGIES 4 MINUTES 4.1 ORDINARY COUNCIL MEETING – 1 JULY 2010 The Minutes of the Ordinary Council Meeting held on 1 July 2010 have been printed and circulated to members of the Council. RECOMMENDATION That the Minutes of the Ordinary Council Meeting of Council held on 1 July 2010 be taken as read, confirmed and the Chairman invited to sign same as a true record of the proceedings. 4.2 SPECIAL COUNCIL MEETING – 12 AUGUST 2010 The Minutes of the Special Council Meeting held on 12 August 2010 have been printed and circulated to members of the Council. RECOMMENDATION That the Minutes of the Special Council Meeting of Council held on 12 August 2010 be taken as read, confirmed and the Chairman invited to sign same as a true record of the proceedings. 5 ANNOUNCEMENTS

6 DEPUTATIONS

7 BUSINESS FROM A PREVIOUS MEETING TREATED AS AN ORDER OF THE DAY

8 REPORTS Declaration of Financial/Conflict of Interest to be recorded prior to dealing with each item.


Disclosure of Financial and Proximity Interests (a) Members must disclose the nature of their interest in matters to be discussed at

the meeting. (Section 5.65 of the Local Government Act 1995).

(b) Employees must disclose the nature of their interest in reports or advice when giving the report or advice to the meeting. (Sections 5.70 and 5.71 of the Local Government Act 1995). Disclosure of Interest Affecting Impartiality (a) Members and staff must disclose their interest in matters to be discussed at the meeting in respect of which the member or employee has given or will give advice. 8.1 CHIEF EXECUTIVE OFFICER 8.1.1 File No: FIN/5-02 Item and Attachments at Page 12 - 33 SUBJECT: FINANCIAL STATEMENTS FOR THE PERIODS ENDED 31 MAY 2010 – 30 JUNE 2010 MRC OFFICER RECOMMENDATION That the Financial Statements as attached at Attachment One and Two for the months ended 31 May 2010 and 30 June 2010 be noted. 8.1.2 File No: FIN/5-02 Item and Attachments at Page 34 - 47 SUBJECT: LIST OF PAYMENTS MADE FOR THE MONTHS ENDED 31 MAY 2010 – 30 JUNE 2010 MRC OFFICER RECOMMENDATION That Council endorse the list of payments made, as per the delegation made to the Chief Executive Officer, for the months ended 31 May 2010 and 30 June 2010. 8.1.3 File No: COR/8 Item and Attachments at Page 48 - 59 SUBJECT: BUSINESS REPORT (FOR THE PERIOD 2 JULY 2010 – 30 JULY 2010) MRC RECOMMENDATION That Council:

(i) receive this progress report for the period 2 July 2010 – 30 July 2010 against Annual Business Plan 2010/2011


(ii) approve an approach to conduct a limited review of the MRC Strategic Plan later in 2010, as the basis for Budget Financial Year 2011/12

(iii) approve an approach to develop a revised personnel strategy for the Projects and Marketing/Education portfolio, in early 2011, following completion of Annual Business Plan Financial Year 2011/12

(iv) note the action thus far associated with the ‘City of Stirling withdrawal’ project

8.1.4 File No: FIN/5-02 Item and Attachments at Page 60 - 86 SUBJECT: RESOURCE RECOVERY FACILITY UPDATE REPORT (FOR THE

PERIOD 3 MAY 2010 – 28 JULY 2010) MRC RECOMMENDATION That Council:

(i) note the RRF update report (ii) authorise the CEO and Chairperson to sign the final Standstill Deed as

accepted by the ANZ and signed by BioVision 8.1.5 File No: PES/42 Item and Attachments at 7 - 90 SUBJECT: SUPPLY AND DELIVERY OF ONE (1) NEW TWO (2) DRUM LANDFILL

COMPACTOR WITH A TIER 3 EMISSION ENGINE AND A MINIMUM OPERATING WEIGHT OF 50,000Kg WITH OR WITHOUT THE TRADE-OF THE EXISTING LANDFILL COMPACTOR OR FOR THE OUTRIGHT PURCHASE OF THE EXISTING LANDFILL COMPACTOR

MRC RECOMMENDATION That Council:

(i) Accept the tender offer from GCM Enviro Pty Ltd for the Supply and Delivery of one (1) new Tana Gx520 Landfill Compactor including the option of the Additional 5 Year/10000hrs Warranty for $47,058.00; at a total cost of $1,124,386.00 (GST inclusive)

(ii) Accept the tender offer from GCM Enviro Pty Ltd of $198,000.00 (GST inclusive) for the Trade-in of the existing MRC Tana G360 Landfill Compactor


Page 8

8.1.6 File No: WST/185 Item and Attachments at 1 - 94 SUBJECT: REQUEST FOR TENDER 13/109: PROVISION OF SERVICES FOR

STORAGE COLLECTION AND PURCHASE OF RECYCLABLE METALS FROM THE TAMALA PARK WASTE MANAGEMENT FACILITY

MRC OFFICER RECOMMENDATION That Council accept the tender submitted by Onesteel Pty Ltd for the Provision of Services for Storage Collection and Purchase of Recyclable Metals from the Tamala Park Waste Management Facility for a period of three (3) years. 8.1.7 File No: WST/184 Item and Attachments at Page 95 - 102 SUBJECT: PROVISION OF SERVICES FOR COLLECTION AND RECYCLING

WASTE ELECTRONIC AND ELECTRICAL EQUIPMENT (E-WASTE)

MRC RECOMMENDATION That Council accept the Sims E-waste Recycling offer indicated below to collect and recycle MRC E-waste for a period of three years inclusive of GST:

Sims E-Recycling Offer Service Description Tender

Unit Price

(ex GST) GST Price

(inc GST) Collection and recycling of palletised E-waste from Tamala Park Waste Management Facility on an as required basis

Per Kilogram

$0.75 $0.08 $0.83

Supply of ten (10) hardwood pallets at Tamala Park Waste Management Facility

Per Month

Free of Charge

Free of Charge

Free of Charge

Supply of two (2) 30 cubic metre hook lift bins at City of Stirling Recycling Centre Balcatta twice monthly

Per Month

Free of Charge

Free of Charge

Free of Charge

Collection and recycling of E-waste from Balcatta Recycling Centre on an as required basis

Per Kilogram

$0.65 $0.064 $0.714

Supply of 30 cubic metre bins for public drop-off days. All areas Mindarie

Per Bin Free of Charge

Free of Charge

Free of Charge

Collection and recycling of E-waste from public drop off days within the Mindarie Region on an as required basis

Per Kilogram

$0.65 $0.065 $0.715


Page 9

8.1.8 File No: WST/104 Item and Attachments at 3 - 497 SUBJECT: STRATEGIC WASTE MINIMISATION FUNDED PROJECTS MRC OFFICER RECOMMENDATION

That Council: (i) receive this report on the outcome of the Strategic Waste Minimisation

funded projects for the 2009/10 Financial Year (ii) approve an approach for the Administration to liaise with the member

Councils to develop an action plan based on the recommendations from the various project reports

8.2 File No: GOV/28/05 Item and Attachments at Page 498 - 505 SUBJECT: STRATEGIC PROJECTS COMMITTEE MINUTES – 9 JULY 2010 STRATEGIC PROJECTS COMMITTEE RECOMMENDATION That Council receive the Minutes from the Strategic Projects Committee meeting held on 9 July 2010. 8.3 CONFIDENTIAL ITEMS 8.3.1 SPC Item 3 File No: GOV/28/05 Item and Attachments at Page 506 - 610 SUBJECT: WASTE DIVERSION TARGET (Special – Strategic Projects Committee Minutes – 13August 2010) STRATEGIC PROJECTS COMMITTEE RECOMMENDATION That Council:

(i) receive this report providing additional information pertaining to the matter of the Waste Diversion Target,

(ii) subject to ANZ agreement, agree to change the Waste Diversion Target from the current 71.4% to an interim value of 60%. This change to the Waste Diversion Target will also result in a corresponding retrospective catch-up payment being made to BioVision backdated to the 16 July 2009.

(iii) authorise the CEO to pay BioVision a retrospective back-payment of $553,330.70 (funding sourced from surplus)

(iv) note that there is a need to negotiate a variation to the RRFA as a result of the proposed changes to the WDT and that once finalised, the variation will be presented to Council for determination


Page 10

8.3.2 File No: PES/11 Item and Attachments at Page 611 - 633 SUBJECT: PERFORMANCE REVIEW – CHIEF EXECUTIVE OFFICER 9 NOTICE OF MOTION FOR CONSIDERATION AT THE FOLLOWING MEETING 10 GENERAL BUSINESS - SEE NOTE (1) 11 NEXT MEETING 11.1 Ordinary Council Meeting

• 28 October 2010

• 5.30pm

• City of Joondalup

12 CLOSURE - MEETING DECLARED CLOSED Notes

1. Under this item, members have the opportunity to:

(a) make a statement providing information related to the Council's business;

(b) to ask a question relevant to the Council's business.

Under this item a member shall not raise any matter directly related to any other item on the agenda and shall not foreshadow any motion for consideration at another meeting.


ITEM 8.1.1 FINANCIAL STATEMENTS FOR THE PERIODS ENDED 31 MAY 2010 AND 30 JUNE 2010 File No: FIN/5-02 (D/10/5790) Attachment(s): 1. Financial Statement for the period ended 31 May 2010 2. Financial Statement for the period ended 30 June 2010 Author: Kalwant Dhillon

SUMMARY The purpose of this report is to provide financial reporting to meet statutory requirements and to provide useful information to stakeholders of the Council. BACKGROUND Financial Statements as at 31 May 2010 and 30 June 2010 are attached and show separate columns for Actual and Adopted/Revised Budget figures. Reporting requirements are defined by regulations 34 and 35 of the Local Government (Financial Management) Regulations 1996. There is scope in these regulations to provide other reporting that the Local Government considers appropriate. The financial statements presented for each month consist of:

• Operating Statement by Nature

• Operating Statement by Function

• Statement of Financial Position

• Statement of Investing Activities

• Information on Borrowings DETAIL The reports attached are for the months ended 31 May 2010 and 30 June 2010 and are at Attachments One and Two to this Item.

• Statement of Income and Expenditure. Pages 2 to 3 of the Attachment. These statements have been adjusted to include a number of year-to-date estimates that are not finalised until the end of the financial year. These are as follows:

- Deferred Excavation Consumed

- Site Rehabilitation Provision

- Site Monitoring Provision

These are based on the estimated rates per tonne calculated with reference to estimated excavation cost of various stages of the landfill and the life of the landfill. An adjustment is made (if necessary) at the end of the year based on a survey carried out to assess the “air space” remaining.

ITEM 8.1.1


• Operating Statements by Function and Type. At page 4 of the Attachment. This shows a summary of operating income and expenditures. The Operating Statement by Function may be useful to the reader as a snapshot of the business operations

A complete suite of Financial Statements including Operating Statement and Statement of Financial Position are reported on a monthly basis and include accruals that may be based on estimates to provide meaningful reporting to stakeholders. These reports are at Attachment One and Two to this Item.

MRC OFFICER RECOMMENDATION That the Financial Statements as attached at Attachment One and Two for the months ended 31 May 2010 and 30 June 2010 be noted.

ITEM 8.1.1


ATTACHMENT ONE

TO ITEM 8.1.1

ORDINARY COUNCIL MEETING

26 AUGUST 2010

FINANCIAL STATEMENT FOR THE PERIOD ENDED 31 MAY 2010

ITEM 8.1.1


MANAGEMENT FINANCIAL

STATEMENTS

FOR THE MONTH ENDED 31 MAY 2010

ITEM 8.1.1


Description Adopted Budget

Revised Budget YTD Budget YTD Actual $ Variance % Variance Note

Revenue form Ordinary Activities User Charges User Charges - City of Perth 1,930,400 1,930,400 1,769,537 1,596,100 User Charges - City of Waneroo 7,570,900 7,570,900 6,939,988 7,003,284 User Charges - City of Joondalup 7,418,100 7,418,100 6,799,925 6,521,388 User Charges - City of Stirling 8,376,000 8,376,000 7,678,000 8,062,895 User Charges - Town of Cambridge 1,224,000 1,224,000 1,122,000 1,086,662 User Charges - Town of Vincent 1,687,800 1,687,800 1,547,150 1,440,670 User Charges - Town of Victoria Park 1,728,200 1,728,200 1,584,187 1,350,224 User Charges - RRF Residues 1,980,000 1,980,000 1,815,000 1,653,540 Total Member User Charges 31,915,400 31,915,400 29,255,787 28,714,762 (541,025) -1.85% 1 User Charges - City of South Perth 337,100 337,100 309,012 16,229 (292,783) -94.75% 2 User Charges - Casual Tipping Fees 5,018,140 5,018,140 4,641,782 4,371,822 (269,960) -5.82% 3 Total User Charges 37,270,640 37,270,640 34,206,581 33,102,814 (1,103,767) -3.23% Service Charges Sale of Recyclable Materials 240,000 240,000 220,000 425,837 205,837 93.56% Sale of Limestone Gas Power Generation Sales 550,000 550,000 550,000 539,402 (10,598) -1.93% Grants & Subsidies 320,000 320,000 320,000 360,000 40,000 12.50% Contributions, Reimbursments & Donations 340,100 340,100 317,051 217,420 (99,631) -31.42% 4 Interest Earnings 369,200 369,200 338,437 521,744 183,307 54.16% Other Revenue 10,200 10,200 7,687 88,332 80,645 1049.10%

39,100,140 39,100,140 35,959,756 35,255,548 (704,208) -1.96%Expenses from Ordinary Activities Employee Costs 4,300,140 4,300,140 3,964,187 3,956,226 7,961 0.20% Materials and Contracts Consultants and Contract Labour 804,600 923,600 857,521 850,649 6,872 0.80% Communications and Public Consultation 722,800 722,800 642,368 415,591 226,777 35.30% Landfill Expenses 1,057,400 927,400 861,372 898,807 (37,435) -4.35% Office Expenses 259,500 264,500 247,575 203,793 43,782 17.68% Information Systems 399,300 399,300 353,300 257,432 95,868 27.14% Building Maintenance 129,200 112,200 105,226 97,343 7,883 7.49% Plant and Equipment Operating and Hire 1,027,800 1,215,800 1,138,974 1,187,710 (48,736) -4.28% RRF Operations 15,355,000 13,174,000 11,562,018 10,689,039 872,979 7.55% Waste Minimisation 316,000 316,000 316,000 421,399 (105,399) -33.35% 5 Utilities 131,300 115,300 111,775 84,163 27,612 24.70% Depreciation 1,159,080 1,079,080 989,164 955,197 33,967 3.43% Borrowing Cost Expenses 1,417,000 1,351,000 1,247,637 1,237,128 10,509 0.84% Insurance 127,400 143,400 143,400 145,199 (1,799) -1.25% DEP Landfill Levy 4,699,700 4,850,700 4,224,065 4,507,379 (283,314) -6.71% 6 Land Lease/Rental 590,000 590,000 539,085 526,592 12,493 2.32% Other Expenditure Member Costs 149,500 154,500 100,837 90,353 10,484 10.40% Administration 159,000 159,000 145,761 191,764 (46,003) -31.56% 7 Amortisation (LandFill) 4,054,200 4,339,200 4,001,350 3,954,949 46,401 1.16% Amortisation (RRF) 534,600 534,600 490,050 490,050 0 0.00%

37,393,520 35,672,520 32,041,665 31,160,763 880,902 2.75%

Profit on Sale of Assets 27,800 27,800 6,100 9,994 3,894 63.84%Loss on Sale of Assets 28,700 28,700 28,700 8,116 20,584 71.72%

(900) (900) (22,600) 1,879 (16,690) 73.85%

Changes in Net Assets Resulting from Operations 1,705,720 3,426,720 3,895,491 4,096,663 201,172 5.16%

Mindarie Regional CouncilINCOME STATEMENT BY NATURE AND TYPE

For the month ended 31 May 2010

ITEM 8.1.1


NOTES FOR VARIATIONS - INCOME STATEMENT BY NATURE AND TYPE

Note # Description of Item Nature of Variance where actual is 10% and $5,000 from YTD Budget

1 Total Member User Charges The drop in revenue is due to the decrease in tonnages from all the Member Councils which is mainly related to seasonal factors.

2 User Charges - City of South Perth City of South Perth has gone for a tender and they are sending their waste to a commercial landfill.

3 User Charges - Casual Tipping Fees The decrease is mainly attributable to the drop in demand as a result of the increase in fees over the year.

4 Contributions, Reimbursements & DonationsThe drop in revenue is due to the fact that Tox Free invoices are now directly sent to WALGA for payment. The hazardous waste at Mindarie Regional Council is collected by Tox Free. WALGA has government funding for this cost.

5 Waste MinimisationThe delay in project commencement resulted in more activity in this financial year 2009/2010 (and hence less in previous financial year 2008/2009). The delay also resulted in more funding this financial year and less in previous financial year.

6 DEP Landfill Levy The increase in DEP Levy is due to increased tonnages to Landfill as a result of the RRF not operating from late September 2009 to January 2010.

7 Administration Legal fees increased due to

ITEM 8.1.1


Description Adopted Budget

Revised Budget YTD Budget YTD Actual $ Variance % Variance

Revenues from Ordinary Activities

Operating RevenuesCommunity Ammenties 39,100,140 39,100,140 35,959,756 35,255,548 (704,208) -1.96%Total Operating Revenues 39,100,140 39,100,140 35,959,756 35,255,548 (704,208) -1.96%

Profit on Disposal of AssetsCommunity Ammenties 27,800 27,800 6,100 9,994 3,894 63.84%Total Profit (Loss) on Disposal of Assets 27,800 27,800 6,100 9,994 3,894 63.84%

Expenses from Ordinary Activities

Operating ExpensesGovernance 149,500 154,500 100,837 90,353 10,484 10.40%Community Ammenties 18,604,020 19,017,020 17,295,349 17,469,238 (173,889) -1.01%Other Property and Sevices 1,868,000 1,976,000 1,835,824 1,675,005 160,819 8.76%Resource Recovery Facility 15,355,000 13,174,000 11,562,018 10,689,039 872,979 7.55%Total Operating Expenses 35,976,520 34,321,520 30,794,028 29,923,635 870,393 2.83%

Loss on Disposal of AssetsCommunity Ammenties 28,700 28,700 28,700 8,116 20,584 71.72%Total Profit (Loss) on Disposal of Assets 28,700 28,700 28,700 8,116 20,584 71.72%

Borrowing Costs ExpenseCommunity Ammenties 880,400 814,400 751,700 742,102 9,598 1.28%Resource Recovery Facility 536,600 536,600 495,937 495,027 911 0.18%Total Borrowing Costs Expense 1,417,000 1,351,000 1,247,637 1,237,128 10,509 0.84%

NET RESULT 1,705,720 3,426,720 3,895,491 4,096,663 201,172 5.16%

Mindarie Regional CouncilINCOME STATEMENT BY DEPARTMENT


ITEM 8.1.1


DescriptionACTUAL

2009/2010 MovementACTUAL

2008/2009CURRENT ASSETS Cash 1,435,268 1,289,575 145,693 Investments 13,063,167 1,748,992 11,314,175 Debtors 3,157,187 1,164,376 1,992,811 Stock 8,540 (387) 8,927 Prepayments 100,851 (151,611) 252,462 Other Current Assets 800,491 161,075 639,415TOTAL CURRENT ASSETS 18,565,504 4,212,019 14,353,484

NON-CURRENT ASSETS Land 2,658,127 0 2,658,127 Buildings & Improvements 1,605,450 (148,785) 1,754,235 Furniture & Equipment 280,506 2,974 277,533 Plant & Equipment 3,141,018 (421,109) 3,562,127 Infrastructure - Other 420,400 (45,873) 466,273 Infrastructure - Excavation 8,065,013 (3,954,949) 12,019,962 Infrastructure - RRF 8,604,682 389,539 8,215,143 Infrastructure - Rehabilitation 2,320,719 0 2,320,719 Work In Progress - Excavation 12,867,614 5,191,282 7,676,332 Work In Progress - Other 56,815 56,815 0 Other Non Current Assets 1,997,113 (95,887) 2,093,000TOTAL NON-CURRENT ASSETS 42,017,458 974,007 41,043,451

TOTAL ASSETS 60,582,961 5,186,026 55,396,935

CURRENT LIABILITIES Creditors 4,787,944 2,958,263 1,829,681 Provisions 544,702 56,076 488,626 Loans Leases Overdrafts 453,707 (1,979,018) 2,432,725 Accruals 1,438,991 (185,637) 1,624,629 Other Current Liabilities 0 0 0TOTAL CURRENT LIABILITIES 7,225,345 849,683 6,375,661

NON CURRENT LIABILITIES Loans Leases Overdrafts 19,501,151 0 19,501,151 Other Non Current Liabilities 4,974,428 52,319 4,922,108TOTAL NON CURRENT LIABILITIES 24,475,579 52,319 24,423,259

TOTAL LIABILITIES 31,700,923 902,003 30,798,920

NET ASSETS 28,882,038 4,284,023 24,598,015

EQUITYRetained Surplus 26,411,767 4,096,663 22,315,104Reserves 137,999 0 137,999Council Contribution 2,332,272 187,360 2,144,911TOTAL EQUITY 28,882,038 4,284,023 24,598,015

Mindarie Regional CouncilBalance Sheet


ITEM 8.1.1


Description Adopted Budget Revised Budget YTD Actual% to Revised

Budget NotePLANT, VEHICLES AND MACHINERIESPlant and VehiclesReplacement of Operation's Foreman Vehicle 38,500 38,500 35,100 91.17%Replacement of Operation's Manager Vehicle 47,900 47,900 0Replacement of Fire Vehicle 45,500 45,500 43,340 95.25%Replacement of Executive Vehicle 51,000 51,000 51,975 101.91%Replacement of Executive Vehicle 50,000 50,000 37,380 74.76%Replacement of Skid Steer Loader No.2 85,000 85,000 0Replace 2x 30m3 Transfer Bins 27,000 27,000 22,560 83.56%Replacement of Workshop Vehicle 29,500 29,500 34,900 118.31% 1Vehicle Tray - Welder's Vehicle 7,000 7,000 0New Utility Vehicle-Marketing and Education 44,000 44,000 40,346 91.70%Replacement of Water Truck 0 200,000 0

425,400 625,400 265,602 42.47%Machinery and EquipmentNew Tarpomatic System 240,000 240,000 0New LGF Monitoring System 20,000 20,000 0New Paint Can Crusher 30,000 30,000 10,440 34.80%Upgrade Recycling Centre Cameras 7,000 7,000 6,480 92.57%Chemical Toilet Facilities 15,000 15,000 16,563 110.42%New Laser Level 0 6,000 4,600 76.67%New Leak Detector / Gas Detector 0 2,000 0Ground Monitor 0 4,000 0Weighbridge DVR Recorder Upgrade 0 6,000 5,380 89.67%brought forward item:Surveillance and Boom Gate 0 15,000 13,780 91.87%

312,000 345,000 57,243 16.59%

TOTAL PLANT, VEHICLES AND MACHINERIES 737,400 970,400 322,845 33.27%

FURNITURE AND EQUIPMENTComputer EquipmentReplacement of Laptop (Operations Manager) 3,500 3,500 0Replacement of Desktop PC (Finance Officer-Reporting) 1,500 1,500 785 52.34%Replacement of Desktop PC (Foreman) 1,500 1,500 864 57.59%Replacement of Desktop PC (Envrironmental Officer) 1,500 1,500 785 52.34%Replacement of Laptop (Administration Manager) 2,500 2,500 2,149 85.96%Replacement of Laptop (Waste Education Officer) 2,500 2,500 2,149 85.96%Various Replacement Printers and Computing Equipments 15,000 15,000 13,108 87.38%New Desktop PC (Finance Officer-Accts Payable) 1,500 1,500 0Additional UPS System (Admin and Recycling) 2,000 2,000 0Replacement of Servers at Administration Building 0 50,000 44,895 89.79%

31,500 81,500 64,734 79.43%Office Furniture and EquipmentReplacement of Furniture and Equipment 26,400 26,400 20,216 76.58%Purchase of New Office Equipment 13,000 13,000 03x Storage Cabinets 5,000 5,000 2,771 55.42%

44,400 44,400 22,987 51.77%

TOTAL FURNITURE AND EQUIPMENT 75,900 125,900 87,721 69.68%

LAND AND BUILDINGSLandbrought forward item:Land Purchase (New Landfill Site) 12,000,000 12,000,000 0

12,000,000 12,000,000 0 0.00%BuildingsWorkshop Extension (Work in Progress) 250,000 350,000 0Ground Maintenance Shed 10,000 10,000 0

260,000 360,000 0 0.00%

TOTAL LAND AND BUILDINGS 12,260,000 12,360,000 0 0.00%

MINDARIE REGIONAL COUNCILSTATEMENT OF INVESTING ACTIVITIES


ITEM 8.1.1


Description Adopted Budget Revised Budget YTD Actual% to Revised

Budget Note



INFRASTRUCTUREOperationsLitter Control Fences (Work in Progress) 75,000 75,000 56,815 75.75%Reticulation 7,000 7,000 5,837 83.39%Upgrade Recycling Centre Water Main 10,000 19,000 0

92,000 101,000 62,652 62.03%Resource Recovery FacilitySite Infrastructure 829,000 829,000 783,702 94.54%

829,000 829,000 783,702 94.54%

TOTAL INFRASTUCTURE 921,000 930,000 846,354 91.01%

LANDFILL EXCAVATIONSExcavation - Phase3 Stage2Construction 8,208,700 3,508,700 0Design 300,000 300,000 249,739Excavation/Earthworks 7,720,000 3,520,000 4,926,046MRC Project Manager 40,000 40,000 8,608Siteworks, Survey, Etc. 20,000 20,000 6,890TOTAL LANDFILL EXCAVATIONS 16,288,700 7,388,700 5,191,282 70.26%

ITEM 8.1.1


NOTES FOR VARIATIONS - STATEMENT OF INVESTING ACTIVITIES


1 Replacement of Workshop Vehicle

The cost over run was due to fittings of additional accessories required for operational purposes. Additional cost is covered by the funds for the Vehicle Tray (Welder's Vehicle) not required.

ITEM 8.1.1


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ITEM 8.1.1


ATTACHMENT TWO

TO ITEM 8.1.1


26 AUGUST 2010

FINANCIAL STATEMENT FOR THE PERIOD ENDED 30 JUNE 2010

ITEM 8.1.1


MANAGEMENT FINANCIAL

STATEMENTS

FOR THE MONTH ENDED 31 JUNE 2010

ITEM 8.1.1


DescriptionAdopted Budget

Revised Budget YTD Actual $ Variance % Variance Note

Revenue form Ordinary Activities User Charges User Charges - City of Perth 1,930,400 1,930,400 1,740,009 User Charges - City of Waneroo 7,570,900 7,570,900 7,577,480 User Charges - City of Joondalup 7,418,100 7,418,100 7,076,155 User Charges - City of Stirling 8,376,000 8,376,000 8,726,419 User Charges - Town of Cambridge 1,224,000 1,224,000 1,170,930 User Charges - Town of Vincent 1,687,800 1,687,800 1,567,585 User Charges - Town of Victoria Park 1,728,200 1,728,200 1,464,163 User Charges - RRF Residues 1,980,000 1,980,000 1,906,644 Total Member User Charges 31,915,400 31,915,400 31,229,386 (686,014) -2.15% 1 User Charges - City of South Perth 337,100 337,100 17,143 (319,957) -94.91% 2 User Charges - Casual Tipping Fees 5,018,140 5,018,140 4,791,030 (227,110) -4.53% 3 Total User Charges 37,270,640 37,270,640 36,037,559 (1,233,081) -3.31% Service Charges Sale of Recyclable Materials 240,000 240,000 546,136 306,136 127.56% Sale of Limestone Gas Power Generation Sales 550,000 550,000 667,085 117,085 21.29% Grants & Subsidies 320,000 320,000 400,000 80,000 25.00% Contributions, Reimbursments & Donations 340,100 340,100 231,754 (108,346) -31.86% 4 Interest Earnings 369,200 369,200 582,963 213,763 57.90% 5 Other Revenue 10,200 10,200 55,162 44,962 440.81%

39,100,140 39,100,140 38,520,659 (579,481) -1.48%Expenses from Ordinary Activities Employee Costs 4,300,140 4,300,140 4,482,322 (182,182) -4.24% 6 Materials and Contracts Consultants and Contract Labour 804,600 923,600 964,712 (41,112) -4.45% Communications and Public Consultation 722,800 722,800 618,410 104,390 14.44% Landfill Expenses 1,057,400 927,400 1,033,648 (106,248) -11.46% 7 Office Expenses 259,500 264,500 227,197 37,303 14.10% Information Systems 399,300 399,300 319,596 79,704 19.96% Building Maintenance 129,200 112,200 108,933 3,267 2.91% Plant and Equipment Operating and Hire 1,027,800 1,215,800 1,276,364 (60,564) -4.98% RRF Operations 15,355,000 13,174,000 11,769,890 1,404,110 10.66% 8 Waste Minimisation 316,000 316,000 421,862 (105,862) -33.50% 9 Utilities 131,300 115,300 118,282 (2,982) -2.59% Depreciation 1,159,080 1,079,080 1,044,307 34,773 3.22% Borrowing Cost Expenses 1,417,000 1,351,000 1,351,978 (978) -0.07% Insurance 127,400 143,400 146,262 (2,862) -2.00% DEP Landfill Levy 4,699,700 4,850,700 5,094,048 (243,348) -5.02% 10 Land Lease/Rental 590,000 590,000 575,007 14,993 2.54% Other Expenditure Member Costs 149,500 154,500 144,876 9,624 6.23% Administration 159,000 159,000 364,805 (205,805) -129.44% 11 Amortisation/Site Monitoring Provision (LandFill) 4,054,200 4,339,200 4,663,294 (324,094) -7.47% 12 Amortisation (RRF) 534,600 534,600 537,443 (2,843) -0.53%

37,393,520 35,672,520 35,263,234 412,129 1.16%

Profit on Sale of Assets 27,800 27,800 21,896 (5,904) -21.24%Loss on Sale of Assets 28,700 28,700 14,314 14,386 50.13%

(900) (900) 7,582 (20,291) 2254.54%

Changes in Net Assets Resulting from Operations 1,705,720 3,426,720 3,265,008 (161,712) -4.72%

Mindarie Regional CouncilINCOME STATEMENT BY NATURE AND TYPE

For the month ended 30 June 2010

ITEM 8.1.1


NOTES FOR VARIATIONS - INCOME STATEMENT BY NATURE AND TYPE


1 Total Member User Charges

The drop in revenue is mainly due to the decrease in processable waste tonnages from all the Member Councils with the exception of City of Stirling that has resulted in a drop of revenue of $1.0 million which has been offset by an increase of non processable waste revenue of approximately $0.35 million.

2 User Charges - City of South Perth City of South Perth has gone for a tender and they are sending their waste to a commercial landfill.

3 User Charges - Casual Tipping Fees The decrease is mainly attributable to the drop in demand as a result of the increase in fees over the year.

4 Contributions, Reimbursements & Donations The drop in revenue is due to the fact that Tox Free invoices are now directly sent to WALGA for payment. The hazardous waste at Mindarie Regional Council is collected by Tox Free. WALGA has government funding for this cost.

5 Interest Earnings Increase in income is mainly due to higher interest rates than initially budgeted.

6 Employee Costs

The higher cost is attributable to additional part-time staff / overtime to cover the paints and hazardous waste from Balcatta Station now handled by Mindarie Regional Council and additional relief staff for the higher sick leave related "Swine Flu" epidemic as well as interim manual staffing of RRF Weighbridge Station (eventually the station would be remotely controlled from Tamala Park).

7 Landfill Expenses The budget overrun was due to the collection costs of mattress recycling and City of Stirling e-waste not budgeted in 2009/2010.

8 RRF Operations This cost does not include the Waste Diversion Rate adjustments which will be considered by Council at this meeting.

9 Waste Minimisation

The delay in project commencement resulted in more activity in this financial year 2009/2010 (and hence less in previous financial year 2008/2009). The additional cost is funded by the increased grant from DEC in 2009/2010 and carried forward of funds from previous year.

10 DEP Landfill Levy The increase in DEP Levy is due to increased tonnages to Landfill as a result of the RRF not operating from late September 2009 to January 2010.

11 Administration Increase is mainly due to legal expenses related to the City of Stirling case.

12 Amortisation/Site Monitoring ProvisionHigher cost is due to increased tonnages of waste to Landfill as a result of closure of Resource Recovery Facility (from late September 2009 to January 2010) and adjustment in Provision for Monitoring.

ITEM 8.1.1


DescriptionRevised Budget YTD Actual $ Variance % Variance

Revenues from Ordinary Activities

Operating RevenuesCommunity Ammenties 39,100,140 38,520,659 (579,481) -1.48%Total Operating Revenues 39,100,140 38,520,659 (579,481) -1.48%

Profit on Disposal of AssetsCommunity Ammenties 27,800 21,896 (5,904) -21.24%Total Profit (Loss) on Disposal of Assets 27,800 21,896 (5,904) -21.24%

Expenses from Ordinary Activities

Operating ExpensesGovernance 154,500 144,876 9,624 6.23%Community Ammenties 19,017,020 20,174,614 (1,157,594) -6.09%Other Property and Sevices 1,976,000 1,821,877 154,123 7.80%Resource Recovery Facility 13,174,000 11,769,890 1,404,110 10.66%Total Operating Expenses 34,321,520 33,911,256 410,264 1.20%

Loss on Disposal of AssetsCommunity Ammenties 28,700 14,314 14,386 50.13%Total Profit (Loss) on Disposal of Assets 28,700 14,314 14,386 50.13%

Borrowing Costs ExpenseCommunity Ammenties 814,400 813,725 675 0.08%Resource Recovery Facility 536,600 538,253 (1,653) -0.31%Total Borrowing Costs Expense 1,351,000 1,351,978 -978 -0.07%

NET RESULT 3,426,720 3,265,008 (161,712) -4.72%

Mindarie Regional CouncilINCOME STATEMENT BY DEPARTMENT


ITEM 8.1.1


DescriptionACTUAL

2009/2010 MovementACTUAL

2008/2009CURRENT ASSETS Cash 350,188 204,495 145,693 Investments 13,089,551 1,775,375 11,314,175 Debtors 2,915,325 922,514 1,992,811 Stock 17,685 8,758 8,927 Prepayments 202,143 (50,319) 252,462 Other Current Assets 707,614 68,199 639,415TOTAL CURRENT ASSETS 17,282,507 2,929,022 14,353,484

NON-CURRENT ASSETS Land 2,658,127 0 2,658,127 Buildings & Improvements 1,638,916 (115,319) 1,754,235 Furniture & Equipment 288,708 11,175 277,533 Plant & Equipment 3,412,413 (149,714) 3,562,127 Infrastructure - Other 488,889 22,616 466,273 Infrastructure - Excavation 8,487,888 (3,532,074) 12,019,962 Infrastructure - RRF 8,215,338 195 8,215,143 Infrastructure - Rehabilitation 1,580,048 (740,671) 2,320,719 Work In Progress - Excavation 12,992,402 5,316,071 7,676,332 Work In Progress - Other 0 0 0 Other Non Current Assets 1,988,396 (104,604) 2,093,000TOTAL NON-CURRENT ASSETS 41,751,126 707,675 41,043,451

TOTAL ASSETS 59,033,632 3,636,697 55,396,935

CURRENT LIABILITIES Creditors 4,775,684 2,946,003 1,829,681 Provisions 646,051 157,425 488,626 Loans Leases Overdrafts 0 (2,432,725) 2,432,725 Accruals 722,178 (902,451) 1,624,629 Other Current Liabilities 0 0 0TOTAL CURRENT LIABILITIES 6,143,912 (231,749) 6,375,661

NON CURRENT LIABILITIES Loans Leases Overdrafts 19,501,151 0 19,501,151 Other Non Current Liabilities 5,338,186 416,078 4,922,108TOTAL NON CURRENT LIABILITIES 24,839,337 416,078 24,423,259

TOTAL LIABILITIES 30,983,250 184,329 30,798,920

NET ASSETS 28,050,383 3,452,368 24,598,015

EQUITYRetained Surplus 25,580,112 3,265,008 22,315,104Reserves 137,999 0 137,999Council Contribution 2,332,272 187,360 2,144,911TOTAL EQUITY 28,050,383 3,452,368 24,598,015

Mindarie Regional CouncilBalance Sheet


ITEM 8.1.1


DescriptionRevised Budget YTD Actual

% to Revised Budget Note

PLANT, VEHICLES AND MACHINERIESPlant and VehiclesReplacement of Operation's Foreman Vehicle 38,500 35,100 91.17%Replacement of Operation's Manager Vehicle 47,900 45,420 94.82%Replacement of Fire Vehicle 45,500 43,340 95.25%Replacement of Executive Vehicle 51,000 51,975 101.91%Replacement of Executive Vehicle 50,000 37,380 74.76%Replacement of Skid Steer Loader No.2 85,000 90,400 106.35%Replace 2x 30m3 Transfer Bins 27,000 22,560 83.56%Replacement of Workshop Vehicle 29,500 34,900 118.31% 1Vehicle Tray - Welder's Vehicle 7,000 0New Utility Vehicle-Marketing and Education 44,000 40,346 91.70%Replacement of Water Truck 200,000 236,000 118.00% 2

625,400 637,422 101.92%Machinery and EquipmentNew Tarpomatic System 240,000 0 3New LGF Monitoring System 20,000 0New Paint Can Crusher 30,000 10,440 34.80%Upgrade Recycling Centre Cameras 7,000 6,480 92.57%Chemical Toilet Facilities 15,000 16,563 110.42%New Laser Level 6,000 4,600 76.67%New Leak Detector / Gas Detector 2,000 0Ground Monitor 4,000 0Weighbridge DVR Recorder Upgrade 6,000 5,380 89.67%brought forward item:Surveillance and Boom Gate 15,000 13,780 91.87%

345,000 57,243 16.59%

TOTAL PLANT, VEHICLES AND MACHINERIES 970,400 694,665 71.59%

FURNITURE AND EQUIPMENTComputer EquipmentReplacement of Laptop (Operations Manager) 3,500 3,190 91.14%Replacement of Desktop PC (Finance Officer-Reporting) 1,500 1,684 112.25%Replacement of Desktop PC (Foreman) 1,500 864 57.59%Replacement of Desktop PC (Envrironmental Officer) 1,500 1,684 112.25%Replacement of Laptop (Administration Manager) 2,500 2,149 85.96%Replacement of Laptop (Waste Education Officer) 2,500 2,149 85.96%Various Replacement Printers and Computing Equipments 15,000 13,108 87.38%New Desktop PC (Finance Officer-Accts Payable) 1,500 1,159 77.23%Additional UPS System (Admin and Recycling) 2,000 1,562 78.10%Replacement of Servers at Administration Building 50,000 44,895 89.79%

81,500 72,442 88.89%Office Furniture and EquipmentReplacement of Furniture and Equipment 26,400 22,522 85.31%Purchase of New Office Equipment 13,000 7,090 54.54%3x Storage Cabinets 5,000 2,771 55.42%

44,400 32,383 72.93%

TOTAL FURNITURE AND EQUIPMENT 125,900 104,825 83.26%

LAND AND BUILDINGSLandbrought forward item:Land Purchase (New Landfill Site) 12,000,000 0 4

12,000,000 0 0.00%BuildingsWorkshop Extension (Work in Progress) 350,000 0 5Ground Maintenance Shed 10,000 0 6

360,000 0 0.00%

TOTAL LAND AND BUILDINGS 12,360,000 0 0.00%



ITEM 8.1.1


DescriptionRevised Budget YTD Actual

% to Revised Budget Note



INFRASTRUCTUREOperationsLitter Control Fences (Work in Progress) 75,000 65,665 87.55%Reticulation 7,000 5,837 83.39%Upgrade Recycling Centre Water Main 19,000 17,273 90.91%

101,000 88,774 87.90%Resource Recovery FacilitySite Infrastructure 829,000 815,113 98.32%

829,000 815,113 98.32%

TOTAL INFRASTUCTURE 930,000 903,888 97.19%

LANDFILL EXCAVATIONSExcavation - Phase3 Stage2Construction 3,508,700 0Design 300,000 296,152Excavation/Earthworks 3,520,000 5,003,207MRC Project Manager 40,000 9,823Siteworks, Survey, Etc. 20,000 6,890TOTAL LANDFILL EXCAVATIONS 7,388,700 5,316,071 71.95%

ITEM 8.1.1


NOTES FOR VARIATIONS - STATEMENT OF INVESTING ACTIVITIES


1 Replacement of Workshop Vehicle

The cost over run was due to fittings of additional accessories required for operational purposes. Additional cost is covered by the funds for the Vehicle Tray (Welder's Vehicle) not required.

2 Replacement of Water TruckThe $200,000 was an estimate and through the quote received from WALGA's Panel of Contractors reflected a higher market price of $236,000.

3 New Tarpomatic System $240,000 budget was carried forward to Budget 2010/2011.

4 Land Purchase $12,000,000 budget was carried forward to Budget 2010/2011.

5 Workshop Extension $350,000 budget was carried forward to Budget 2010/2011.

6 Ground Maintenance Shed $10,000 budget was carried forward to Budget 2010/2011.

ITEM 8.1.1


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ITEM 8.1.1


ITEM 8.1.2 LIST OF PAYMENTS MADE FOR THE MONTHS ENDED 31 MAY 2010 AND 30 JUNE 2010 File No: FIN/5-02 (D/10/5791) Attachment(s): 1. List of payments made for the month ended 31 May 2010 2. List of payments made for the month ended 30 June 2010 Author: Kalwant Dhillon

SUMMARY The purpose of this report is to provide details of payments made during the periods identified. It is also a requirement as part of the delegation given to the Chief Executive Officer, to make payments from the Municipal Fund, that a list of payments made since the last Ordinary Council meeting be presented to Council. COMMENT The lists of payments for the months ended 31 May 2010 and 30 June 2010 are at Attachment One and Two to this Item and are presented for endorsement. Payments have been made in accordance with delegations that allow payments between meetings and are subsequently required to be presented to the next Council meeting following such payments. Further, at the Ordinary Council Meeting held on 15 October 2009, the Council delegated to the Chief Executive Officer the exercise of its power to make payments from the Municipal Fund. This delegation has been renewed upon annual reviews. In order to satisfy the requirements of Clause 13(2) of the Local Government (Financial Management) Regulations, a list of payments made must be submitted to the next Council meeting following such payments. It should be noted that generally all payments are GST inclusive and Mindarie Regional Council is able to claim this tax as an input credit when remittance of GST collected is made each month. Months Ended Account Vouchers Amount 31 May 2010 General Municipal 5718 - 5938

DP 393 – DP 404 EFT 237 – EFT 241 $4,938,382.39

30 June 2010 General Municipal 5939 - 6083 DP 405 – DP 423 EFT 242 – EFT 245 $3,600,658.63

MRC OFFICER RECOMMENDATION That Council endorse the list of payments made, as per the delegation made to the Chief Executive Officer, for the months ended 31 May 2010 and 30 June 2010.

ITEM 8.2.2


ATTACHMENT ONE

TO ITEM 8.1.2


26 AUGUST 2010

LIST OF PAYMENTS MADE FOR THE MONTH ENDED 31 MAY 2010

ITEM 8.2.2


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agem

ent P

erfo

rman

ce re

view

$3,5

75.0

07/

05/2

010

5721

BO

BJA

NE

TMA

RT

Rep

lace

pun

ctur

e ty

re w

ith n

ew -

Nis

san

Nav

ara

$292

.00

7/05

/201

057

22B

RA

ND

T EL

ECTR

ICA

L SE

RVI

CES

Gro

und

Wat

er M

anag

emen

t - T

amal

a P

ark

$495

.00

7/05

/201

057

23C

abch

arge

Aus

tral

ia L

tdTa

xi e

xpen

ses

- Con

fere

nces

& tr

aini

ng$2

34.9

67/

05/2

010

5724

Dia

mon

d Lo

ck a

nd K

eyIn

stal

latio

n of

dig

ital c

odel

ock

for C

ompu

ter r

oom

$539

.00

7/05

/201

057

25D

omai

n C

ater

ing

Cou

ncill

or m

eetin

g ex

pens

es$8

10.0

07/

05/2

010

5726

DR

IVE

IN E

LEC

TRIC

SN

ew b

atte

ry fo

r Tan

a G

360

$423

.00

7/05

/201

057

27El

ecte

kE

lect

rical

repa

irs a

t wei

ghbr

idge

due

to s

torm

$247

.50

7/05

/201

057

28EM

RC

Mat

tress

col

lect

ion

at R

ecyc

ling

Cen

tre$1

,749

.00

7/05

/201

057

29En

cycl

e C

onsu

lting

Pty

Ltd

Sky

wor

ks w

aste

ass

essm

ent r

epor

t$3

,195

.50

7/05

/201

057

30Eq

uilib

rium

Com

mun

icat

ion

Prin

ting

Hou

seho

ld H

azar

dous

Was

te b

roch

ures

$770

.00

7/05

/201

057

31Ex

cel W

indo

w C

lean

ing

Win

dow

cle

anin

g - A

dmin

bui

ldin

g, T

amal

a P

ark

$407

.00

7/05

/201

057

32FI

LTER

SU

PPLI

ESFi

lters

for d

ump

truck

$277

.24

7/05

/201

057

33Fr

eehi

llsLe

gal f

ees

- Adv

ice

on c

ompo

ster

cra

cks

at R

RF

$15,

098.

697/

05/2

010

5734

Fuji

Xero

x A

ustr

alia

Pty

Ltd

Pho

toco

pyin

g E

xpen

ses

$356

.40

7/05

/201

057

35G

LOB

AL

ELEC

TRO

TEC

H P

TY L

TDR

epai

rs to

the

Tita

n sy

stem

- M

ain

gate

at T

amal

a P

ark

$611

.88

7/05

/201

057

36G

reen

wor

ld In

door

Gar

dens

Mon

thly

pla

nt re

ntal

- A

dmin

offi

ce$3

96.8

47/

05/2

010

5737

Hay

s Sp

ecia

list R

ecru

itmen

t (A

ustr

alia

) P/L

Tem

pora

ry re

lief s

taff

- Rec

eptio

nist

$2,7

87.9

57/

05/2

010

5738

Hod

ge &

Col

lard

Rep

airs

to R

efus

e D

ispo

sal f

acili

ty -

Arc

hite

cts

Cos

ts$9

,447

.73

7/05

/201

057

39H

yder

Con

sulti

ng P

ty L

tdC

onsu

ltanc

y - W

aste

Min

imis

atio

n P

roje

ct (I

nteg

rate

d R

egio

nal P

lan)

$14,

132.

917/

05/2

010

5740

Imex

Sol

utio

ns W

a Pt

y Lt

dTR

IM s

yste

m u

pgra

de

$5,9

40.0

07/

05/2

010

5741

MA

GN

ETIC

AU

TOM

ATI

ON

PTY

LTD

Rep

airs

/ser

vici

ng -

Mai

n ga

te a

t Tam

ala

Par

k$2

03.5

07/

05/2

010

5742

MEE

CE

lect

rical

inst

alla

tion

& c

omm

issi

onin

g - R

RF

$13,

324.

307/

05/2

010

5743

Men

aglio

Sec

urity

& C

omm

unic

atio

nC

amer

a re

plac

emen

t at w

eigh

brid

ge -

Tam

ala

Par

k$2

,317

.70

7/05

/201

057

44M

ULT

IPR

OG

RA

MM

ING

PTY

LTD

IT s

ervi

ces

setu

p an

d co

nfig

urat

ion

cost

s - R

RF

$6,6

46.0

47/

05/2

010

5745

Onl

ine

Prin

ting

Serv

ices

Prin

ting

of B

usin

ess

card

s $5

80.0

07/

05/2

010

5746

OPT

US

CO

MM

UN

ICA

TIO

NS

Tele

phon

e E

xpen

ses

$758

.53

7/05

/201

057

47PI

RTE

K (M

ALA

GA

) PTY

LTD

Hyd

raul

ic h

ose

repa

ir - M

ulti

terr

ain

load

er$5

33.8

07/

05/2

010

5748

PIR

TEK

(MA

LAG

A) P

TY L

TDR

oadm

arki

ng p

aint

& m

ater

ials

$959

.20

7/05

/201

057

49R

ecla

im In

dust

ries

Tyre

s co

llect

ion

at R

ecyc

ling

Cen

tre$9

19.3

17/

05/2

010

5750

REm

ida

Pert

h In

cE

arth

Car

ers

wor

ksho

p ve

nue

hire

$150

.00

7/05

/201

057

51SB

S Si

ms

Gro

upE

-Was

te c

olle

ctio

n at

Rec

yclin

g C

entre

$9,9

05.2

37/

05/2

010

5752

SITA

Aus

tral

ia P

ty L

tdB

in H

ire -

Zero

Was

te P

lan

proj

ect

$4.2

67/

05/2

010

5753

Solid

Ser

vice

For

klift

Tyr

esR

epai

rs &

mai

nten

ance

- S

kid

stee

r loa

der

$4,4

11.0

07/

05/2

010

5754

Staf

f Lin

kC

ontra

ct L

abou

r Ext

erna

l - T

amal

a P

ark

$5,0

56.6

17/

05/2

010

5755

TELS

TRA

Tele

phon

e E

xpen

ses

$779

.11

7/05

/201

057

56Ve

olia

Env

ironm

enta

l Ser

vice

sB

in H

ire -

Zero

Was

te P

lan

proj

ect

$276

.40

7/05

/201

057

57W

AN

NER

OO

PLU

MB

ING

SER

VIC

EP

lum

bing

ser

vice

s - T

amal

a P

ark

$781

.00

7/05

/201

057

58W

oodh

ouse

Leg

alLe

gal E

xpen

ses

- City

of S

tirlin

g ca

se$1

,848

.00

7/05

/201

057

59Ya

kka

Pty

Ltd

Sta

ff U

nifo

rms

$438

.15

7/05

/201

057

60C

ardn

o Ep

pell

Ols

en P

ty L

tdR

esea

rch

wor

k fo

r Tam

ala

Par

k ac

cess

via

Mar

mio

n A

venu

e$7

,790

.70

Sche

dule

of P

aym

ent f

or M

ay 2

010

Cou

ncil

Mee

ting

- 26

Aug

ust 2

010

ITEM 8.2.2


7/05

/201

057

61C

oven

trys

New

air

filte

rs fo

r Kub

oto

traile

r$5

96.2

57/

05/2

010

5762

Inst

ant P

rodu

cts

Gro

upW

aste

Edu

catio

n To

ilet H

ire$3

74.0

07/

05/2

010

5763

Joon

dalu

p O

ffice

Nat

iona

lS

tatio

nery

and

Prin

ting

expe

nses

$457

.55

7/05

/201

057

64N

ATI

ON

AL

TYR

ESP

lant

tyre

repa

irs -

Cat

erpi

llar l

oade

r $4

29.0

07/

05/2

010

5765

Pow

er In

dust

rial S

uppl

ies

Rig

ger g

love

s &

ear

plu

gs s

uppl

ies

- Wor

ksho

p$7

00.7

07/

05/2

010

5766

Red

11

Pty

Ltd

Pur

chas

e of

IT e

quip

men

t & c

onsu

mab

les

$582

.40

7/05

/201

057

67SA

PMEA

Con

fere

nce

atte

nden

ce L

GM

A N

atio

nal C

onfe

renc

e$1

00.0

07/

05/2

010

5768

Wes

Trac

Pty

Ltd

Eng

ine

oil p

urch

ase

for v

ario

us o

nsite

pla

nt $

mac

hine

ries

$2,1

01.3

110

/05/

2010

5769

MR

CP

etty

cas

h ex

pens

es$5

69.7

510

/05/

2010

5770

MR

CP

etty

cas

h re

imbu

rsem

ent t

o st

aff f

or c

onfe

renc

e$6

71.2

010

/05/

2010

5771

Min

darie

Reg

iona

l Cou

ncil

Staf

f Lot

to A

ccou

ntS

taff

lotto

- D

educ

ted

from

sta

ff sa

lary

$370

.00

10/0

5/20

1057

72M

enag

lio S

ecur

ity &

Com

mun

icat

ion

DV

R re

cord

er u

pgra

de a

t the

wei

ghbr

idge

$5,9

18.0

010

/05/

2010

5773

MU

LTIP

RO

GR

AM

MIN

G P

TY L

TDC

ompu

ter S

yste

ms

Mai

nten

ance

and

sup

port

$10,

601.

1110

/05/

2010

5774

Posi

tion

Part

ners

Topc

on R

L-10

01S

sin

gle

grad

e la

ser l

evel

$5,0

60.0

017

/05/

2010

5775

ALL

MA

RK

PR

OM

OTI

ON

SS

oven

iers

for W

aste

Edu

catio

n ev

ents

$2

,288

.00

17/0

5/20

1057

76A

RM

AG

UA

RD

Cas

h co

llect

ion

fee

$640

.17

17/0

5/20

1057

77A

UST

RA

LIA

PO

ST -

PER

THP

osta

ge &

Fre

ight

$5

13.2

517

/05/

2010

5778

Bun

ning

s B

uild

ing

Supp

lies

Sup

plie

s fo

r Bus

hlan

d m

anag

emen

t$5

26.0

617

/05/

2010

5779

City

of W

anne

roo

Col

lect

ion

of a

dditi

onal

car

ts -

was

te m

anag

emen

t$3

98.4

017

/05/

2010

5780

CLE

AN

SW

EEP

Acc

ess

Roa

d M

aint

enan

ce a

t Tam

ala

Par

k$1

,615

.63

17/0

5/20

1057

81C

omm

and

A C

omR

epai

r EFT

PO

S fa

ult a

t wei

ghbr

idge

$165

.00

17/0

5/20

1057

82D

ig E

arth

Con

trac

ting

Trai

ning

cou

rse

- For

klift

$375

.00

17/0

5/20

1057

83Fu

ji Xe

rox

Aus

tral

ia P

ty L

tdP

urch

ase

of re

cycl

ed p

rintin

g pa

per

$219

.45

17/0

5/20

1057

84G

LOB

AL

ELEC

TRO

TEC

H P

TY L

TDC

ontro

l Fen

cing

Mai

nten

ance

at T

amal

a P

ark

$191

.13

17/0

5/20

1057

85G

OLD

ER A

SSO

CIA

TES

PTY

LTD

Sta

ge 2

Pha

se 3

con

stru

ctio

n - T

amal

a P

ark

$63,

211.

5017

/05/

2010

5786

Hay

s Sp

ecia

list R

ecru

itmen

t (A

ustr

alia

) P/L

Tem

pora

ry re

lief s

taff

- Rec

eptio

nist

$1,2

21.0

017

/05/

2010

5787

HIT

AC

HI C

ON

STR

UC

TIO

N M

AC

HIN

ERY

Rep

air a

nd M

aint

enan

ce, A

rticu

late

d D

ump

truck

$290

.62

17/0

5/20

1057

88Im

ex S

olut

ions

Wa

Pty

Ltd

Trai

ning

pro

vide

d on

upg

rade

d TR

IM d

atab

ase

$907

.50

17/0

5/20

1057

89In

form

atio

n O

utlo

ok P

ty L

tdC

ompu

ter s

yste

m m

aint

enan

ce &

Sup

port

- Nav

isio

n Fi

nanc

ials

& P

ayro

ll sy

stem

s$9

90.0

017

/05/

2010

5790

JOO

ND

ALU

P R

ESO

RT

CE

AG

Mee

ting

$718

.00

17/0

5/20

1057

91K

INR

OSS

SU

PA IG

AS

taff

Am

eniti

es$3

88.3

917

/05/

2010

5792

MIN

DA

RIE

BU

S C

HA

RTE

RW

aste

Man

agem

ent E

duca

tion

tour

$1

65.0

017

/05/

2010

5793

MU

LTIP

RO

GR

AM

MIN

G P

TY L

TDR

epla

cem

ent o

f Com

pute

r Equ

ipm

ent

$572

.12

17/0

5/20

1057

94N

ever

fail

Sprin

gwat

er L

tdS

taff

Am

eniti

es$1

36.1

017

/05/

2010

5795

Nor

ther

n D

istr

icts

Pes

t Man

agem

ent

Pes

t Con

trol m

anin

tena

nce

at T

amal

a P

ark

$154

.00

17/0

5/20

1057

96O

RS

GR

OU

PW

elln

ess

Pro

gram

s - C

ouns

ellin

g se

rvic

es$1

43.0

017

/05/

2010

5797

REP

CO

AU

TO P

AR

TS-C

lark

son

Exp

enda

ble

Tool

s fo

r loa

der a

nd fi

re fi

ghtin

g ho

se$1

16.2

117

/05/

2010

5798

SBS

Sim

s G

roup

E-W

aste

col

lect

ion

at R

ecyc

ling

Cen

tre$8

,653

.98

17/0

5/20

1057

99St

aff L

ink

Con

tract

Lab

our E

xter

nal -

Bus

hlan

d m

gt. &

recy

ling

cent

re$7

,656

.41

17/0

5/20

1058

00ST

EVE'

S M

OB

ILE

TYR

E SE

RVI

CE

Tyre

s an

d Tu

bes

for H

ino

bin

truck

$145

.00

17/0

5/20

1058

01TA

LES

WIT

H A

TW

IST

Wan

nero

o S

hopp

ing

Cen

tre H

olid

ay s

how

s - W

aste

Edu

catio

n P

rogr

am$6

,930

.00

17/0

5/20

1058

02TE

LSTR

ATe

leph

one/

Mob

ile E

xpen

ses

$1,6

06.9

317

/05/

2010

5803

The

Labe

l Fac

tory

Stic

kers

han

d ou

t at w

aste

Edu

catio

n ev

ents

$1

,476

.20

17/0

5/20

1058

04Tr

avel

Ass

ocia

tes

Aus

tral

ia P

ty L

tdLG

MS

con

fere

nce

- Tra

vel &

acc

omod

atio

n ex

pens

es$3

,549

.46

17/0

5/20

1058

05U

HY

HA

INES

NO

RTO

NS

taff

train

ing

$2,0

02.0

017

/05/

2010

5806

UR

SC

onsu

ltanc

y - R

RF

infra

stru

ctur

e$3

,664

.93

17/0

5/20

1058

07W

est A

ustr

alia

n St

eel S

ales

Wel

ded

trial

miil

iped

e ba

rrie

r $5

67.6

017

/05/

2010

5808

Wes

tern

Pla

nt H

ire (W

A) P

ty L

tdC

rush

er &

dig

ger h

ire fo

r exc

avat

ion

$10,

362.

00

ITEM 8.2.2


17/0

5/20

1058

09W

OR

K C

LOB

BER

Sup

ply

of S

afet

y B

oots

$1

36.8

017

/05/

2010

5810

Aire

frig

Aus

tral

ia P

ty L

tdC

yclin

der h

ire fo

r gas

rem

oved

from

frid

ges

at re

cycl

e ce

ntre

$641

.17

17/0

5/20

1058

11A

ustr

alia

n In

stitu

te o

f Man

agem

ent

Var

ious

trai

ning

cou

rses

atte

nded

by

staf

f$3

,175

.00

17/0

5/20

1058

12C

anno

n H

ygie

ne A

ustr

alia

Pty

Ltd

Gen

eral

Hyg

iene

Mai

nten

ance

$7

85.1

517

/05/

2010

5813

Hay

mar

ket P

ty L

tdE

arth

Car

ers

broc

hure

s fo

r Was

te E

duca

tion

$497

.20

17/0

5/20

1058

14N

ATI

ON

AL

TYR

ESR

epai

r & re

plac

e le

ft ha

nd re

ar ty

re -

Cat

erpi

llar l

oade

r$1

,003

.75

17/0

5/20

1058

15D

irect

Res

pons

e G

raph

ics

Gra

phic

s fo

r Was

te E

duca

tion

vehi

cle

$649

.00

19/0

5/20

1058

16M

RC

Pet

ty c

ash

reim

burs

emen

t $6

10.8

020

/05/

2010

5817

Ala

nce

New

spap

er &

Mag

azin

e D

eliv

ery

Per

iodi

cals

/ Pub

licat

ions

& s

ubsc

riptio

ns$1

17.7

020

/05/

2010

5818

Bon

nie

Dav

ies

Was

te M

anag

emen

t Edu

catio

n S

peak

er h

ire$1

00.0

020

/05/

2010

5819

CA

LTEX

AU

STR

ALI

A P

ETR

OLE

UM

PTY

Pla

nt -

Fuel

and

Oil

$607

.07

20/0

5/20

1058

20D

epar

tmen

t of E

nviro

nmen

t & C

onse

rvat

ion

Tam

ala

Par

k Li

cens

e Fe

e re

new

al$1

7,27

1.23

20/0

5/20

1058

21D

RA

GE

SIG

NS

Sig

nage

- H

HW

ban

ner f

or W

aste

Edu

catio

n$1

87.0

020

/05/

2010

5822

DR

IVE

IN E

LEC

TRIC

SR

epai

rs to

rear

ligh

t wiri

ng fo

r Hin

o bi

n tru

ck$4

34.6

520

/05/

2010

5823

HSE

Con

trol

Pty

Ltd

Env

ironm

enta

l Con

tract

Sta

ff$1

2,17

7.00

20/0

5/20

1058

24IW

Pro

ject

sR

RF

Pro

ject

Man

ager

$18,

302.

9020

/05/

2010

5825

Leed

ervi

lle S

port

ing

Clu

bH

all h

ire fo

r Ear

th C

arer

s gr

adua

tion

$250

.00

20/0

5/20

1058

26LI

NC

STR

ATE

GIC

Was

te E

duca

tion

Cen

tre -

Ear

th C

arer

s bl

og &

For

um p

roje

ct$6

,383

.30

20/0

5/20

1058

27N

CS

Inte

rnat

iona

lM

onito

ring

prog

ram

- IS

O 1

4001

cer

tific

atio

n at

Tam

ala

Par

k$2

,216

.50

20/0

5/20

1058

28R

ed 1

1 Pt

y Lt

dS

uppl

y of

Com

pute

r Con

sum

able

s $1

99.8

020

/05/

2010

5829

Rho

nda

Evan

sN

avis

ion

Fina

ncia

ls S

uppo

rt $4

84.0

020

/05/

2010

5830

SYN

NO

TT M

ULH

OLL

AN

D M

AN

AG

EMEN

T C

ontra

ct la

bour

- M

arke

ting

& w

aste

edu

catio

n$1

4,73

4.50

20/0

5/20

1058

31TE

LSTR

ATe

leph

one

Exp

ense

s$4

12.5

020

/05/

2010

5832

Dep

artm

ent o

f Pla

nnin

g &

Infr

astr

uctu

reV

ario

us M

otor

veh

icle

lice

nses

$400

.05

20/0

5/20

1058

33M

inda

rie R

egio

nal C

ounc

il St

aff L

otto

Acc

ount

Sta

ff lo

tto -

Ded

ucte

d fro

m s

taff

sala

ry$3

70.0

021

/05/

2010

5834

Ast

eron

Por

tfolio

Ser

vice

sS

uper

annu

atio

n pr

emiu

m$3

21.5

621

/05/

2010

5835

Aus

tral

ian

Supe

r Adm

inis

trat

ion

Sup

eran

nuat

ion

prem

ium

$124

.12

21/0

5/20

1058

36C

BU

SS

uper

annu

atio

n pr

emiu

m$3

22.3

921

/05/

2010

5837

CH

ILD

SU

PPO

RT

Chi

ld S

uppo

rt A

llow

ance

pay

men

t - D

educ

tion

mad

e fro

m s

taff

sala

ry$4

92.3

021

/05/

2010

5838

Hea

lth In

sura

nce

Fund

of W

AS

uper

annu

atio

n pr

emiu

m$4

00.0

021

/05/

2010

5839

HES

TA S

UPE

R F

UN

DS

uper

annu

atio

n pr

emiu

m$1

,408

.86

21/0

5/20

1058

40Po

rtfo

liofo

cus

- Pre

miu

m R

etire

men

t Ser

vice

sS

uper

annu

atio

n pr

emiu

m$2

,221

.00

21/0

5/20

1058

41R

EST

Supe

rann

uatio

nS

uper

annu

atio

n pr

emiu

m$4

37.0

221

/05/

2010

5842

WA

LGS

PLA

N P

TY L

TDS

uper

annu

atio

n pr

emiu

m$3

3,80

8.36

21/0

5/20

1058

43W

ESTS

CH

EME

Sup

eran

nuat

ion

prem

ium

$796

.50

24/0

5/20

1058

44A

dvan

ced

Traf

fic M

anag

emen

t (W

A) P

ty L

tdTr

affic

man

agem

ent a

t wei

ghbr

idge

$5,9

56.5

024

/05/

2010

5845

DB

S FE

NC

ING

Litte

r con

trol f

ence

at T

amal

a P

ark

$16,

934.

5024

/05/

2010

5846

Inga

l Civ

il Pr

oduc

tsM

etal

pos

ts fo

r litt

er fe

nce

$8,4

70.0

024

/05/

2010

5847

Wes

tern

Pla

nt H

ire (W

A) P

ty L

tdC

rush

er &

dig

ger h

ire fo

r exc

avat

ion

$13,

585.

0024

/05/

2010

5848

MR

CR

eim

burs

emen

t of p

etty

cas

h ex

pens

es$9

54.0

525

/05/

2010

5849

Car

Car

e (W

A) -

Min

darie

Mot

or v

ehic

le m

aint

enan

ce$9

15.0

025

/05/

2010

5850

Gra

nt O

'Brie

nC

ontra

ct L

abou

r Ext

erna

l - W

eedi

ng g

rass

$560

.00

25/0

5/20

1058

51H

eggi

es P

ty L

tdLa

ndfil

l Gas

Mon

itorin

g$1

,258

.13

25/0

5/20

1058

52K

itec

Elec

tric

al S

ervi

ces

Rep

air f

lood

light

s at

the

recy

clin

g ce

ntre

$1,0

16.6

825

/05/

2010

5853

LAN

DFI

LL G

AS

& P

OW

ER P

TY L

TDE

lect

ricity

usa

ge a

t Tam

ala

Par

k$3

,112

.38

25/0

5/20

1058

54N

ATI

ON

WID

E O

ILO

il co

llect

ion

at R

ecyc

ling

Cen

tre$6

15.4

525

/05/

2010

5855

TOM

'S C

RA

NES

(WA

)C

rane

hire

for r

ear d

rum

rem

oval

for T

ana

G36

0$1

,676

.13

25/0

5/20

1058

56W

oodh

ouse

Leg

alLe

gal E

xpen

ses

- City

of S

tirlin

g ca

se$3

7,71

4.60

ITEM 8.2.2


25/0

5/20

1058

57C

ity o

f Joo

ndal

upLe

ase

Fee

Lot 1

18 M

arm

ion

Ave

for J

une

2010

$8,8

76.1

125

/05/

2010

5858

City

of P

erth

Leas

e Fe

e Lo

t 118

Mar

mio

n A

ve fo

r Jun

e 20

10$4

,438

.06

25/0

5/20

1058

59C

ity o

f Stir

ling

Leas

e Fe

e Lo

t 118

Mar

mio

n A

ve fo

r Jun

e 20

10$1

7,75

2.23

25/0

5/20

1058

60C

ity o

f Wan

nero

oLe

ase

Fee

Lot 1

18 M

arm

ion

Ave

for J

une

2010

$8,8

76.1

125

/05/

2010

5861

Tow

n of

Cam

brid

geLe

ase

Fee

Lot 1

18 M

arm

ion

Ave

for J

une

2010

$4,4

38.0

625

/05/

2010

5862

Tow

n of

Vic

toria

Par

kLe

ase

Fee

Lot 1

18 M

arm

ion

Ave

for J

une

2010

$4,4

38.0

625

/05/

2010

5863

Tow

n of

Vin

cent

Leas

e Fe

e Lo

t 118

Mar

mio

n A

ve fo

r Jun

e 20

10$4

,438

.06

26/0

5/20

1058

64H

ealth

Insu

ranc

e Fu

nd o

f WA

Leas

e Fe

e Lo

t 118

Mar

mio

n A

ve fo

r Jun

e 20

10$3

81.1

027

/05/

2010

5865

Vent

oura

s A

dver

tisin

g &

Des

ign

Des

igni

ng o

f HH

W b

roch

ures

$4

,393

.40

31/0

5/20

1058

661s

t Wem

bley

Dow

ns S

cout

Gro

upW

aste

Man

agem

ent E

duca

tion

bus

tour

$30.

0031

/05/

2010

5867

AC

TIO

N L

OC

K S

ERVI

CE

Pad

lock

s fo

r HH

W s

heds

$149

.00

31/0

5/20

1058

68A

DVA

NC

ED N

ETTI

NG

PTY

LTD

Clip

s fo

r litt

er fe

nce

$990

.00

31/0

5/20

1058

69A

ir W

ell P

umps

Pty

Ltd

Mon

thly

site

insp

ectio

n pu

mpi

ng e

quip

men

t$1

,432

.29

31/0

5/20

1058

70B

ENTL

EY K

EHO

E C

ON

SULT

ING

GR

OU

PC

onsu

ltanc

y - M

anag

emen

t Per

form

ance

revi

ew$5

50.0

031

/05/

2010

5871

BH

W C

onsu

lting

Con

sulta

ncy

- Stra

tegi

c P

roje

ct G

roup

adv

isor

y$2

,255

.00

31/0

5/20

1058

72B

ioB

ag A

ustr

alas

ia P

ty L

tdB

ioga

s fo

r Was

te M

inim

isat

ion

Pro

ject

Cle

an2S

tream

$4,6

43.6

231

/05/

2010

5873

BO

BJA

NE

TMA

RT

Pun

ctur

e re

pair

- Nis

san

patro

l fire

ute

$110

.00

31/0

5/20

1058

74C

abch

arge

Aus

tral

ia L

tdTa

xi e

xpen

ses

- Con

fere

nces

& tr

aini

ng$1

12.3

131

/05/

2010

5875

Cas

tle S

ecur

ity &

Ele

ctric

al P

tyR

epla

ce s

torm

dam

aged

GP

RS

uni

ts

$2,3

72.0

031

/05/

2010

5876

CC

I Cha

mbe

r of C

omm

erce

and

Indu

stry

New

Har

mon

ised

OS

H S

yste

m$2

42.0

031

/05/

2010

5877

CH

UB

B F

IRE

SAFE

TY L

TDFi

re E

xtin

guis

her c

heck

s/m

aint

enan

ce a

t Tam

ala

Par

k$4

,024

.90

31/0

5/20

1058

78C

LEA

N S

WEE

PA

cces

s R

oad

Mai

nten

ance

at T

amal

a P

ark

$962

.51

31/0

5/20

1058

79C

OA

TES

HIR

EH

ire E

quip

men

t - K

nuck

le b

oom

requ

ired

for f

ittin

g fe

nce

at T

amal

a P

ark

$2,1

18.6

931

/05/

2010

5880

Com

man

d A

Com

Rep

air t

elep

hone

wiri

ng a

t wei

ghbr

idge

$561

.00

31/0

5/20

1058

81C

oupl

ers

Mal

aga

Fitti

ngs

for u

nder

grou

nd fi

res

$618

.82

31/0

5/20

1058

82C

oven

trys

Exp

enda

ble

Tool

s$1

71.6

031

/05/

2010

5883

CSI

RO

AC

CO

UN

TS R

ECEI

VAB

LEG

roun

d W

ater

Man

agem

ent P

rogr

am$5

3,56

5.60

31/0

5/20

1058

84C

ube

Con

sulti

ng P

ty L

tdIN

X S

yste

ms

mai

nten

ance

$786

.50

31/0

5/20

1058

85D

avro

Inte

riors

Sup

ply

and

fittin

g fo

r tur

n ta

ble

base

s$2

,343

.00

31/0

5/20

1058

86D

omai

n C

ater

ing

Spe

cial

Cou

ncil

Mee

ting

cate

ring

expe

nses

$997

.50

31/0

5/20

1058

87EM

RC

Mat

tress

col

lect

ion

at R

ecyc

ling

Cen

tre$3

,575

.00

31/0

5/20

1058

88Eq

uilib

rium

Com

mun

icat

ion

Prin

ting

of H

HW

bro

chur

es$2

,432

.76

31/0

5/20

1058

89Fr

eehi

llsM

onito

ring

Pro

gram

- E

MS

lega

l rev

iew

$2

,530

.00

31/0

5/20

1058

90Fu

ji Xe

rox

Aus

tral

ia P

ty L

tdP

hoto

copi

er le

ase

and

phot

ocop

ying

exp

ense

s$2

,784

.73

31/0

5/20

1058

91G

eode

tic S

uppl

y &

Rep

air P

ty L

tdS

urve

y pe

gs &

Jar

rah

stak

es fo

r rev

eget

atio

n at

Tam

ala

Par

k$1

14.4

031

/05/

2010

5892

Gre

enw

ay E

nter

pris

esC

asto

r bus

h co

ntro

l pes

ticid

e ta

blet

s fo

r Tam

ala

Par

k si

te$1

40.2

031

/05/

2010

5893

Gre

enw

orld

Indo

or G

arde

nsP

lant

rent

al -

Adm

in o

ffice

, Tam

ala

Par

k$3

96.8

431

/05/

2010

5894

Hod

ge &

Col

lard

Arc

hite

ct C

ost f

or p

relim

inar

y pl

ans

to th

e A

dmin

. Bui

ldin

g ex

tens

ion

$5,4

01.0

031

/05/

2010

5895

Hyd

er C

onsu

lting

Pty

Ltd

Con

sulta

ncy

- Was

te M

inim

isat

ion

Pro

ject

(Int

egra

ted

Reg

iona

l Pla

n)$1

4,13

2.91

31/0

5/20

1058

96In

stan

t Pro

duct

s G

roup

Was

te E

duca

tion

Toile

t Hire

$424

.16

31/0

5/20

1058

97Ja

snea

tG

ener

al C

lean

ing

at T

amal

a P

ark

Offi

ces

$1,8

37.2

231

/05/

2010

5898

Joon

dalu

p O

ffice

Nat

iona

lS

uppl

y of

offi

ce s

tatio

nery

$379

.25

31/0

5/20

1058

99K

apis

h Pt

yl L

tdTR

IM E

xplo

rer t

rain

ing

$3,6

97.7

331

/05/

2010

5900

Kite

c El

ectr

ical

Ser

vice

sD

isco

nnec

t/rec

onne

ct fu

el b

owse

r wiri

ng a

t Tam

ala

Par

k w

orks

hop

$827

.21

31/0

5/20

1059

01M

agic

orp

Pty

Ltd

Tele

phon

e vo

icem

ail m

essa

ge s

ubsc

riptio

n$1

03.4

031

/05/

2010

5902

MA

GN

ETIC

AU

TOM

ATI

ON

PTY

LTD

Ann

ual M

ain

Gat

e M

aint

enan

ce -

Tam

ala

Par

k67

6.5

31/0

5/20

1059

03M

edve

t Sci

ence

Pty

Ltd

Dru

g &

Alc

ohol

test

ing

at T

amal

a P

ark

$3,7

31.7

531

/05/

2010

5904

MER

CU

RY

Cou

rier e

xpen

ses

$1,5

06.4

6

ITEM 8.2.2


31/0

5/20

1059

05M

idal

ia S

teel

Ste

el b

eam

s/ba

rs fo

r was

hbay

are

a$6

30.5

231

/05/

2010

5906

MO

BIL

E M

OU

SES

taff

Trai

ning

for m

icro

soft

prod

uct

$255

.00

31/0

5/20

1059

07N

ever

fail

Sprin

gwat

er L

tdS

taff

Am

eniti

es$8

1.60

31/0

5/20

1059

08N

ovel

Idea

s &

Sol

utio

nsM

illip

ede

light

trap

s$1

,670

.00

31/0

5/20

1059

09R

elia

nce

Petr

oleu

mS

uppl

y of

Dis

tilla

te$4

3,74

9.58

31/0

5/20

1059

10R

EPC

O A

UTO

PA

RTS

-Cla

rkso

nE

xpen

dabl

e To

ols

$27.

4331

/05/

2010

5911

Ret

ravi

sion

- Jo

onda

lup

Frid

ge fo

r sto

rage

of s

eeds

- B

ushl

and

man

agem

ent

$1,3

60.0

031

/05/

2010

5912

Ric

hard

Nob

le &

Co

Con

sulta

ncy

- Pro

spec

tive

prop

erty

acq

uisi

tion

$1,5

92.8

031

/05/

2010

5913

Salm

at M

edia

Forc

eD

istri

butio

n of

MR

C N

ews

lette

rs

$11,

393.

3031

/05/

2010

5914

SJM

Fen

cing

Inst

alla

tion

of li

tter f

ence

at T

amal

a P

ark

$24,

475.

0031

/05/

2010

5915

Staf

f Lin

kC

ontra

ct L

abou

r Ext

erna

l - B

ushl

and

mgt

. & re

cylin

g ce

ntre

$6,6

27.9

831

/05/

2010

5916

STEV

E'S

MO

BIL

E TY

RE

SER

VIC

ETy

re re

pairs

to C

ater

pilla

r Gra

der

$385

.00

31/0

5/20

1059

17TA

LES

WIT

H A

TW

IST

Was

te E

duca

tion

Cen

tre -

Pup

pet s

how

s in

sch

ools

$1

0,01

0.00

31/0

5/20

1059

18TE

LSTR

ATe

leph

one

Exp

ense

s$7

17.0

931

/05/

2010

5919

The

Exec

utiv

e C

onne

ctio

n Pt

y Lt

dS

ubsc

riptio

n &

sem

inar

fees

$4,6

80.5

031

/05/

2010

5920

The

Fact

ory

RR

F V

isito

rs C

entre

Des

ign/

sign

age

$22,

000.

0031

/05/

2010

5921

The

HU

B M

arke

ting

Com

mun

icat

ion

Pty

Ltd

Was

te M

inim

isat

ion

Pro

ject

- C

lean

2Stre

am F

inal

repo

rt$6

,490

.00

31/0

5/20

1059

22TO

M'S

CR

AN

ES (W

A)

Cra

ne h

ire to

shi

ft fu

el ta

nk n

ear w

orks

hop

$701

.25

31/0

5/20

1059

23To

wn

of C

ambr

idge

Rei

mbu

rsem

ent -

Wor

m F

arm

s fo

r com

petit

ions

$759

.00

31/0

5/20

1059

24D

epar

tmen

t of P

lann

ing

& In

fras

truc

ture

Mot

or v

ehic

le li

cens

es$3

15.7

031

/05/

2010

5925

WA

Loc

al G

over

nmen

t Ass

ocia

tion

Not

ices

/adv

ertis

emen

ts$3

,480

.91

31/0

5/20

1059

26W

AN

NER

OO

PLU

MB

ING

SER

VIC

EB

uild

ing

Mai

nten

ance

$2,4

86.0

031

/05/

2010

5927

Wat

er D

ynam

ics

Sup

ply

and

Inst

all R

etic

ulat

ion

$6,4

20.7

031

/05/

2010

5928

WES

T C

OA

ST C

OLL

EGE

OF

TAFE

Sta

ff Tr

aini

ng$6

9.00

31/0

5/20

1059

29W

este

rn P

lant

Hire

(WA

) Pty

Ltd

Cru

sher

& d

igge

r hire

for e

xcav

atio

n$3

9,87

5.00

31/0

5/20

1059

30W

esTr

ac P

ty L

tdG

rapp

le c

ylin

der f

or M

ulti

Terr

ain

load

er$1

,888

.94

31/0

5/20

1059

31SY

NN

OTT

MU

LHO

LLA

ND

MA

NA

GEM

ENT

Con

tract

labo

ur -

Mar

ketin

g &

was

te e

duca

tion

$14,

784.

0031

/05/

2010

5932

AR

TPR

OO

F PR

INTI

NG

CO

PTY

LTD

Prin

ting

of M

RC

new

slet

ters

$33,

102.

0031

/05/

2010

5933

Col

onia

l Prin

t & P

rom

otio

nsP

rom

otio

ns M

ater

ial -

Was

te E

duca

tion

$2,2

92.9

531

/05/

2010

5934

CO

MM

UN

ITY

NEW

SPA

PER

GR

OU

PA

dver

tisem

ent i

n lo

cal n

ewsp

aper

s &

oth

er E

arth

car

ers

prog

ram

s ad

s.$8

,481

.88

31/0

5/20

1059

35En

viro

drill

(WA

) Pty

Ltd

Dril

l & in

stal

latio

n of

Lan

dfill

gas

mon

itors

$35,

640.

0031

/05/

2010

5936

Post

er F

akto

ryO

SH

saf

ety

post

er -

2010

/11

$1,4

30.0

031

/05/

2010

5937

TOM

'S C

RA

NES

(WA

)C

rane

hire

exp

ense

s - r

eloc

ate

fuel

tank

$1,3

28.2

531

/05/

2010

5938

Can

celle

dC

ance

lled

$0.0

0To

tal C

hequ

e Pa

ymen

ts$9

58,0

13.4

8

3/05

/201

0D

P-0

0393

Iinet

Lim

ited

Inte

rnet

VO

IP c

harg

e$1

1.44

10/0

5/20

10D

P-0

0394

Com

mon

wea

lth B

ank

Loan

11

repa

ymen

t$7

4,93

7.85

19/0

5/20

10D

P-0

0395

Nat

iona

l Aus

tral

ia B

ank

NA

B C

onne

ct F

ee$2

0.00

20/0

5/20

10D

P-0

0396

Nat

iona

l Aus

tral

ia B

ank

Cre

dit C

ard

expe

nses

- E

nviro

conf

eren

ce$4

1,13

0.98

21/0

5/20

10D

P-0

0397

Nat

iona

l Aus

tral

ia B

ank

Mer

chan

t Fee

Cha

rges

$9

93.2

821

/05/

2010

DP

-003

98A

ustr

alia

n Ta

xatio

n O

ffice

BA

S J

uly

09 A

djus

tmen

t$7

0,41

1.00

21/0

5/20

10D

P-0

0399

Aus

tral

ian

Taxa

tion

Offi

ceB

AS

Apr

il 20

10$2

24,5

83.0

027

/05/

2010

DP

-004

00C

omm

onw

ealth

Ban

kLo

an 1

0B re

paym

ent

$10,

065.

2031

/05/

2010

DP

-004

01N

atio

nal A

ustr

alia

Ban

kA

ccou

nt K

eepi

ng F

ee$1

68.2

031

/05/

2010

DP

-004

02N

atio

nal A

ustr

alia

Ban

kB

ill D

raw

dow

n Fe

e$1

50.0

031

/05/

2010

DP

-004

03N

atio

nal A

ustr

alia

Ban

kLo

an 1

0C re

paym

ent

$60,

417.

7931

/05/

2010

DP

-004

04C

omm

onw

ealth

Ban

kLo

an 8

repa

ymen

t$2

2,17

8.67

ITEM 8.2.2


Tota

l Dire

ct P

aym

ents

$505

,067

.41

7/05

/201

0E

FT-0

0237

MR

CP

ayro

ll E

mpl

oyee

Wag

es$1

07,0

41.3

310

/05/

2010

EFT

-002

38B

CL

Con

stru

ctio

ns P

ty L

tdB

CL

Cla

im 7

- A

dmin

. & W

eigh

brid

ge b

uild

ings

$58,

272.

4611

/05/

2010

EFT

-002

39D

ept.

of E

nviro

nmen

t & C

onse

rvat

ion

DE

P L

andf

ill le

vy

$1,9

83,8

34.5

321

/05/

2010

EFT

-002

40M

RC

Pay

roll

Em

ploy

ee W

ages

$104

,119

.07

26/0

5/20

10E

FT-0

0241

Bio

visi

on 2

020

Pty

Ltd

Con

tract

or F

ees

- RR

F$1

,222

,034

.11

Tota

l EFT

Pay

men

ts$3

,475

,301

.50

Sum

mar

y Sc

hedu

le o

f Pay

men

ts

Che

que

Paym

ents

Che

que

No.

571

8 to

593

8$9

58,0

13.4

8

Elec

tron

ic P

aym

ents

DP-

003

93 to

DP-

004

04$5

05,0

67.4

1EF

T- 0

0237

to E

FT- 0

0241

$3,4

75,3

01.5

0

Gra

nd T

otal

$4,9

38,3

82.3

9

CER

TIFI

CA

TE O

F C

HIE

F EX

ECU

TIVE

OFF

ICER

This

sch

edul

e of

acc

ount

s w

hich

was

pas

sed

for p

aym

ent,

cove

ring

vouc

hers

as

abov

e w

hich

was

subm

itted

to e

ach

mem

ber o

f Cou

ncil

on 2

6th

Aug

ust 2

010

has

been

che

cked

and

is fu

lly s

uppo

rted

by v

ouch

ers

and

invo

ices

whi

ch a

re s

ubm

itted

her

ewith

and

whi

ch h

ave

been

dul

y ce

rtifi

ed a

sto

the

rece

ipt o

f goo

ds a

nd th

e re

nditi

on o

f ser

vice

s an

d as

to p

rices

, com

puta

tions

, and

co

stin

g an

d th

e am

ount

s du

e fo

r pay

men

t.

CH

IEF

EXEC

UTI

VE O

FFIC

ER

ITEM 8.2.2


ATTACHMENT TWO

TO ITEM 8.1.2


26 AUGUST 2010

LIST OF PAYMENTS MADE FOR THE MONTH ENDED 30 JUNE 2010

ITEM 8.2.2


Che

que

Post

ing

Dat

eD

ocum

ent N

o.Ve

ndor

Nam

eD

escr

iptio

nC

hequ

e A

mou

nt9/

06/2

010

5939

MR

CP

etty

cas

h re

imbu

rsem

ent

$476

.05

9/06

/201

059

40A

dvan

ced

Traf

fic M

anag

emen

t (W

A) P

ty L

tdTr

affic

man

agem

ent a

t Tam

ala

Par

k w

eigh

brid

ge$1

,720

.40

9/06

/201

059

41A

ir Li

quid

e W

A P

ty L

tdC

ylin

der h

ire a

t wor

ksho

p$1

95.4

09/

06/2

010

5942

Aire

frig

Aus

tral

ia P

ty L

tdC

ylin

der h

ire a

t rec

yclin

g ce

ntre

$16.

509/

06/2

010

5943

Aus

tral

ian

Inst

itute

of M

anag

emen

tS

taff

train

ing

$965

.00

9/06

/201

059

44B

unni

ngs

Bui

ldin

g Su

pplie

sP

est c

ontro

l sup

plie

s $4

04.1

09/

06/2

010

5945

CM

A R

ecyc

ling

Fluo

ros

colle

ctio

n at

Rec

yclin

g C

entre

$1,8

88.4

89/

06/2

010

5946

DA

VID

GR

AY

& C

O P

/LP

urch

ase

of w

heel

ie b

ins

- Was

te M

inim

isat

ion

Pro

ject

$5

2,53

6.00

9/06

/201

059

47D

UN

& B

RA

DST

REE

T A

UST

RA

LIA

P/L

Deb

t rec

over

y fe

e$5

32.9

39/

06/2

010

5948

Fire

Pro

Extr

eme

Sup

ply

and

Del

iver

y of

fire

figh

ting

equi

pmen

t$2

,640

.00

9/06

/201

059

49FT

A F

OR

KLI

FT H

IRE

Bra

ke p

arts

for E

lect

ric b

uggy

$755

.26

9/06

/201

059

50H

EALT

H O

N T

HE

MO

VEFl

u va

cina

tions

for s

taff

$682

.00

9/06

/201

059

51H

oriz

ons

Wes

t Bus

& C

oach

lines

Was

te E

duca

tion

bus

tour

s$4

00.0

09/

06/2

010

5952

Ken

wic

k D

rum

Lau

nder

ers

Col

lect

ion

of h

eavy

dut

y pa

int c

ans

from

Rec

yclin

g C

entre

$400

.00

9/06

/201

059

53K

INR

OSS

SU

PA IG

AS

taff

Am

eniti

es$6

16.4

39/

06/2

010

5954

Kite

c El

ectr

ical

Ser

vice

sQ

uarte

rly e

lect

rical

tagg

ing

at w

orks

hop

$499

.53

9/06

/201

059

55M

ETTL

ER T

OLE

DO

LIM

ITED

Tam

ala

Par

k w

eigh

brid

ge a

nnua

l mai

nten

ance

$1,6

36.2

39/

06/2

010

5956

MIN

DA

RIE

BU

S C

HA

RTE

RW

aste

Edu

catio

n bu

s to

urs

$1,4

00.0

09/

06/2

010

5957

OPT

US

CO

MM

UN

ICA

TIO

NS

Tele

phon

e E

xpen

ses

$752

.80

9/06

/201

059

58Pe

rthw

aste

Pty

Ltd

Ass

embl

y &

dis

tribu

tion

of b

iobi

ns -

Was

te M

inim

isat

ion

Pro

ject

$2

5,92

7.37

9/06

/201

059

59PM

P D

istr

ibut

ion

Dis

tribu

tion

Hou

seho

ld H

azar

dous

Was

te fl

yers

$3,8

20.1

59/

06/2

010

5960

TELS

TRA

Tele

phon

e E

xpen

ses

$894

.50

9/06

/201

059

61C

oupl

ers

Mal

aga

Rep

lace

dam

aged

pip

e fit

tings

for T

amal

a P

ark

site

$433

.69

9/06

/201

059

62PI

RTE

K (M

ALA

GA

) PTY

LTD

Hyd

raul

ic h

ose

for T

ana

G36

0$3

,277

.92

9/06

/201

059

63W

este

rn P

lant

Hire

(WA

) Pty

Ltd

Wat

er c

art h

ire fo

r exc

avat

ion

$4,2

13.0

09/

06/2

010

5964

Dev

co H

oldi

ngs

Pty

Ltd

Rel

ease

of R

eten

tion

mon

ey -

Adm

in b

uild

ing

$15,

788.

109/

06/2

010

5965

Min

darie

Reg

iona

l Cou

ncil

Staf

f Lot

to A

ccou

ntS

taff

lotto

- D

educ

ted

from

sta

ff sa

lary

$370

.00

9/06

/201

059

66O

utdo

or C

loth

ing

Con

cept

s Pt

y Lt

dS

uppl

y of

Ear

th C

arer

s T-

shi

rts$6

,250

.75

9/06

/201

059

67W

este

rn M

etro

polit

an R

egio

nal C

ounc

ilA

dver

ts fo

r Ear

th c

arer

s at

Gar

den

Wee

k$4

07.0

016

/06/

2010

5968

Dis

arec

tR

epla

cem

ent o

f offi

ce fu

rnitu

re$3

24.5

016

/06/

2010

5969

AR

MA

GU

AR

DC

ash

colle

ctio

n fe

e at

wei

ghbr

idge

$619

.55

16/0

6/20

1059

70A

T H

ydra

ulic

sR

epai

rs o

f Hyd

raul

ic li

ft cy

linde

r for

Hin

o B

in tr

uck

$2,0

95.9

416

/06/

2010

5971

AU

STR

ALI

A P

OST

- PE

RTH

Pos

tage

& F

reig

ht

$568

.84

16/0

6/20

1059

72A

ustr

alia

n In

stitu

te o

f Man

agem

ent

Sta

ff tra

inin

g $5

65.0

016

/06/

2010

5973

Bel

ridge

Bus

Cha

rter

Was

te E

duca

tion

bus

tour

s$8

80.0

016

/06/

2010

5974

BR

YAN

T M

EDIA

Var

ious

com

mun

icat

ion

activ

ities

& m

edia

adv

ice

$8,2

39.0

016

/06/

2010

5976

CA

LTEX

AU

STR

ALI

A P

ETR

OLE

UM

PTY

Pla

nt -

Fuel

and

Oil

$522

.25

16/0

6/20

1059

77C

anno

n H

ygie

ne A

ustr

alia

Pty

Ltd

Hyg

iene

Ser

vice

s/C

lean

ing

supp

lies

$785

.15

16/0

6/20

1059

78C

astle

Sec

urity

& E

lect

rical

Pty

Bui

ldin

g S

ecur

ity S

ervi

ce

$2,8

24.7

516

/06/

2010

5979

CC

I Cha

mbe

r of C

omm

erce

and

Indu

stry

Mem

ber S

ubsc

riptio

n 20

10/1

1$1

,493

.07

16/0

6/20

1059

80C

hauf

feur

Ser

vice

sW

aste

Edu

catio

n bu

s to

urs

$200

.00

16/0

6/20

1059

81C

OA

TES

HIR

EK

nucl

e bo

om h

ire fo

r litt

er fe

nce

$1,2

64.1

5

Sche

dule

of P

aym

ent f

or J

une

2010

Cou

ncil

Mee

ting

- 26

Aug

ust 2

010

ITEM 8.2.2


16/0

6/20

1059

82C

OM

MU

NIT

Y N

EWSP

APE

R G

RO

UP

Ads

to p

rom

ote

HH

W D

ispo

sal d

ay$1

3,56

1.46

16/0

6/20

1059

83C

ompu

ter I

nfor

mat

ion

Serv

ices

TRIM

Sup

port

$2,2

00.0

016

/06/

2010

5984

Cov

entr

ysG

lobe

s fo

r fla

shin

g lig

hts

on v

ario

us p

lant

at T

amal

a P

ark

$399

.82

16/0

6/20

1059

85C

ube

Con

sulti

ng P

ty L

tdIn

tuiti

on/In

cont

rol S

yste

ms

mai

nten

ance

$786

.50

16/0

6/20

1059

86D

AVI

D G

RA

Y &

CO

P/L

Pur

chas

e of

pes

ticid

es to

con

trol w

eeds

$73.

8516

/06/

2010

5987

Dig

Ear

th C

ontr

actin

gS

taff

Trai

ning

$1

,500

.00

16/0

6/20

1059

88D

omai

n C

ater

ing

Cat

erin

g ex

pens

e fo

r Ear

th C

arer

s gr

adua

tion

day

$498

.00

16/0

6/20

1059

89D

RIV

E IN

ELE

CTR

ICS

Rep

airs

to w

iring

faul

t for

the

artic

ulat

ed d

ump

truck

$188

.25

16/0

6/20

1059

90EM

RC

Mat

tress

col

lect

ion

at R

ecyc

ling

Cen

tre$1

,265

.00

16/0

6/20

1059

91Fr

eehi

llsLe

gal a

dvic

e on

RR

F co

mpo

ster

cra

cks

$10,

943.

2516

/06/

2010

5992

Fuji

Xero

x A

ustr

alia

Pty

Ltd

Leas

e C

ost -

Pho

toco

pier

s$1

,707

.16

16/0

6/20

1059

93G

LEN

DA

PR

IDEA

UX

Rei

mbu

rsem

ent o

f Bus

tour

hire

exp

ense

s$2

00.0

016

/06/

2010

5994

GO

LDER

ASS

OC

IATE

S PT

Y LT

DC

onsu

ltanc

y - S

tage

2 P

hase

3 c

onst

ruct

ion

$77,

533.

5016

/06/

2010

5995

Gre

enw

orld

Indo

or G

arde

nsP

lant

hire

$396

.84

16/0

6/20

1059

96H

EALT

H O

N T

HE

MO

VES

kin

Can

cer S

cree

ning

for s

taff

$3,7

12.5

016

/06/

2010

5997

Hol

y Sp

irit S

choo

lW

aste

Edu

catio

n bu

s to

urs

$200

.00

16/0

6/20

1059

98Ja

snea

tG

ener

al C

lean

ing

$1,4

63.0

016

/06/

2010

5999

Joon

dalu

p O

ffice

Nat

iona

lS

tatio

nery

and

Prin

ting

$300

.35

16/0

6/20

1060

00K

D A

ire M

echa

nica

l and

Ele

ctric

al S

ervi

ces

Bui

ldin

g M

aint

enan

ce -

air c

ondi

tioni

ng fa

ult

$247

.50

16/0

6/20

1060

01LA

KE

AN

NE

CO

NSU

LTA

NC

YC

onsu

ltanc

y - C

aree

r pro

gres

sion

/revi

ew &

sho

rt lis

ting

of a

pplic

ants

$660

.00

16/0

6/20

1060

02LI

NC

STR

ATE

GIC

Web

site

mai

nten

ance

fees

$8,1

18.0

016

/06/

2010

6003

Loca

l Gov

ernm

ent M

anag

ers

Aus

tral

iaLG

MA

Wom

en in

Loc

al G

over

nmen

t Con

fere

nce

$2,1

12.0

016

/06/

2010

6004

Mag

icor

p Pt

y Lt

dTe

leph

one

voic

emai

l mes

sage

sub

scrip

tion

$103

.40

16/0

6/20

1060

05M

OB

ILE

MO

USE

Sta

ff tra

inin

g $7

35.0

016

/06/

2010

6006

MU

LTIP

RO

GR

AM

MIN

G P

TY L

TDR

RF

Com

pute

r Sys

tem

Mai

nten

ance

$10,

059.

5016

/06/

2010

6007

Nev

erfa

il Sp

ringw

ater

Ltd

Sta

ff A

men

ities

$216

.80

16/0

6/20

1060

08R

ed 1

1 Pt

y Lt

dR

epla

cem

ent o

f IT

stor

age

serv

ers

$49,

395.

1016

/06/

2010

6009

Red

Ale

rt A

ustr

alia

Sta

ff Tr

aini

ng

$1,0

45.0

016

/06/

2010

6010

Rel

ianc

e Pe

trol

eum

Sup

ply

of D

iese

l$4

6,94

6.72

16/0

6/20

1060

11R

EPC

O A

UTO

PA

RTS

-Cla

rkso

nP

urch

ase

of n

ew C

lam

p ho

se fo

r For

klift

$73.

4716

/06/

2010

6012

REX

RO

THP

ress

ure

test

for T

ana

G36

0 dr

ive

syst

em$3

46.5

016

/06/

2010

6013

Ric

hard

s M

inin

g Se

rvic

eS

taff

Trai

ning

$7

60.0

016

/06/

2010

6014

SBS

Sim

s G

roup

E-W

aste

col

lect

ion

at R

ecyc

ling

Cen

tre$2

8,33

9.30

16/0

6/20

1060

15SI

TA A

ustr

alia

Pty

Ltd

Col

lect

ion

fee

- Con

fiden

tial p

aper

bin

$99.

0016

/06/

2010

6016

ST J

OH

N A

MB

ULA

NC

ES

taff

Trai

ning

$6

15.0

016

/06/

2010

6017

Staf

f Lin

kC

ontra

ct L

abou

r Ext

erna

l - B

ushl

and

mgt

. & re

cylin

g ce

ntre

$4,7

25.0

716

/06/

2010

6018

SYN

ERG

YE

lect

ricity

usa

ge$4

4.35

16/0

6/20

1060

19Ta

lbot

Oliv

ier

Tend

er re

view

of r

ecyc

labl

e m

etal

& o

ther

goo

ds$5

,904

.69

16/0

6/20

1060

20TE

LSTR

ATe

leph

one

Exp

ense

s$4

12.4

516

/06/

2010

6021

WA

Loc

al G

over

nmen

t Ass

ocia

tion

HH

W te

mpo

rary

col

lect

ion

day

$23,

839.

7517

/06/

2010

6022

WIL

SON

SEC

UR

ITY

Bui

ldin

g S

ecur

ity$2

,789

.77

18/0

6/20

1060

23W

esTr

ac P

ty L

tdQ

uarte

rly s

ervi

ce o

f Cat

erpi

llar 9

66H

load

er$4

,689

.99

18/0

6/20

1060

24B

lock

ey S

choo

l Bus

Con

trac

tors

Was

te E

duca

tion

bus

tour

s$3

52.0

021

/06/

2010

6025

Petty

Cas

hP

etty

cas

h re

imbu

rsem

ent

$843

.15

21/0

6/20

1060

26M

inda

rie R

egio

nal C

ounc

il St

aff L

otto

Acc

ount

Sta

ff lo

tto -

Ded

ucte

d fro

m s

taff

sala

ry$3

70.0

021

/06/

2010

6027

Ast

eron

Por

tfolio

Ser

vice

sS

uper

annu

atio

n pr

emiu

m$3

31.3

721

/06/

2010

6028

Aus

tral

ian

Supe

r Adm

inis

trat

ion

Sup

eran

nuat

ion

prem

ium

$47.

96

ITEM 8.2.2


21/0

6/20

1060

29C

BU

SS

uper

annu

atio

n pr

emiu

m$3

16.5

821

/06/

2010

6030

CH

ILD

SU

PPO

RT

Chi

ld S

uppo

rt A

llow

ance

pay

men

t - D

educ

tion

mad

e fro

m s

taff

sala

ry$4

92.3

021

/06/

2010

6031

Hea

lth In

sura

nce

Fund

of W

AS

uper

annu

atio

n pr

emiu

m$4

00.0

021

/06/

2010

6032

HES

TA S

UPE

R F

UN

DS

uper

annu

atio

n pr

emiu

m$1

,408

.86

21/0

6/20

1060

33Po

rtfo

liofo

cus

- Pre

miu

m R

etire

men

t Ser

vice

sS

uper

annu

atio

n pr

emiu

m$2

,221

.00

21/0

6/20

1060

34R

EST

Supe

rann

uatio

nS

uper

annu

atio

n pr

emiu

m$4

37.0

221

/06/

2010

6035

WA

LGS

PLA

N P

TY L

TDS

uper

annu

atio

n pr

emiu

m$3

3,79

8.52

21/0

6/20

1060

36W

ESTS

CH

EME

Sup

eran

nuat

ion

prem

ium

$357

.75

22/0

6/20

1060

37C

ity o

f Joo

ndal

upLe

ase

Fee

Lot 1

18 M

arm

ion

Ave

nue

for J

uly

2010

$8,8

76.1

122

/06/

2010

6038

City

of P

erth

Leas

e Fe

e Lo

t 118

Mar

mio

n A

venu

e fo

r Jul

y 20

10$4

,438

.06

22/0

6/20

1060

39C

ity o

f Stir

ling

Leas

e Fe

e Lo

t 118

Mar

mio

n A

venu

e fo

r Jul

y 20

10$1

7,75

2.23

22/0

6/20

1060

40C

ity o

f Wan

nero

oLe

ase

Fee

Lot 1

18 M

arm

ion

Ave

nue

for J

uly

2010

$8,8

76.1

122

/06/

2010

6041

Tow

n of

Cam

brid

geLe

ase

Fee

Lot 1

18 M

arm

ion

Ave

nue

for J

uly

2010

$4,4

38.0

622

/06/

2010

6042

Tow

n of

Vic

toria

Par

kLe

ase

Fee

Lot 1

18 M

arm

ion

Ave

nue

for J

uly

2010

$4,4

38.0

622

/06/

2010

6043

Tow

n of

Vin

cent

Leas

e Fe

e Lo

t 118

Mar

mio

n A

venu

e fo

r Jul

y 20

10$4

,438

.06

22/0

6/20

1060

44B

ill S

tew

art

Mem

ber M

eetin

g Fe

es

$3,5

00.0

022

/06/

2010

6045

Leon

ie G

etty

Mem

ber M

eetin

g Fe

es

$140

.00

22/0

6/20

1060

46R

ob B

utle

rM

embe

r Mee

ting

Fees

$3

,500

.00

22/0

6/20

1060

47R

uss

Fish

wic

kM

embe

r Mee

ting

Fees

$1

0,00

0.00

22/0

6/20

1060

48Sh

aron

Coo

keM

embe

r Mee

ting

Fees

$3

,500

.00

22/0

6/20

1060

49Si

mon

With

ers

Mem

ber M

eetin

g Fe

es

$280

.00

22/0

6/20

1060

50St

eed

Farr

ell

Mem

ber M

eetin

g Fe

es

$3,5

00.0

022

/06/

2010

6051

Cor

inne

Mac

Rae

Mem

ber M

eetin

g Fe

es

$4,2

50.0

022

/06/

2010

6052

Dav

id B

ooth

man

Mem

ber M

eetin

g Fe

es

$3,5

00.0

022

/06/

2010

6053

Dot

New

ton

Mem

ber M

eetin

g Fe

es

$3,5

00.0

022

/06/

2010

6054

Jaso

n R

obbi

nsM

embe

r Mee

ting

Fees

$3

,500

.00

22/0

6/20

1060

55Jo

hn B

isse

ttM

embe

r Mee

ting

Fees

$3

,500

.00

22/0

6/20

1060

56Jo

hn K

eith

Hay

esM

embe

r Mee

ting

Fees

$1

40.0

022

/06/

2010

6057

Ker

ry H

olly

woo

dM

embe

r Mee

ting

Fees

$3

,500

.00

22/0

6/20

1060

58La

ura

Gra

yM

embe

r Mee

ting

Fees

$3

,500

.00

22/0

6/20

1060

59H

SE C

ontr

ol P

ty L

tdE

nviro

nmen

tal C

ontra

ct O

ffice

r$1

1,83

9.30

23/0

6/20

1060

60Ya

kka

Pty

Ltd

Sta

ff U

nifo

rms

$173

.80

23/0

6/20

1060

61C

ance

lled

Can

celle

d$0

.00

25/0

6/20

1060

62LA

ND

FILL

GA

S &

PO

WER

PTY

LTD

Ele

ctric

ity u

sage

$3,2

17.8

528

/06/

2010

6063

Air

Wel

l Pum

ps P

ty L

tdLe

acha

te p

ump

mai

nten

ance

$686

.80

28/0

6/20

1060

64El

ecte

kFi

tting

of U

PS

and

IT C

ablin

g at

RR

F$9

,504

.00

28/0

6/20

1060

65Ia

n M

ahon

eyC

lean

ing

Ser

vice

s$1

,080

.00

28/0

6/20

1060

66In

form

atio

n O

utlo

ok P

ty L

tdN

avis

ion

Fina

ncia

l Sup

port

$7,0

31.9

628

/06/

2010

6067

IW P

roje

cts

Con

sulta

nt -

RR

F P

roje

ct$1

8,02

7.79

28/0

6/20

1060

68M

ERC

UR

YC

ourie

r Exp

ense

s$6

30.8

828

/06/

2010

6069

MU

LTIP

RO

GR

AM

MIN

G P

TY L

TDC

ompu

ter S

yste

ms

Mai

nten

ance

& s

uppo

rt$9

,810

.24

28/0

6/20

1060

70N

OR

THSI

DE

NIS

SAN

Rep

lace

men

t veh

icle

$5

0,29

6.85

28/0

6/20

1060

71O

liver

s La

wn

& L

ands

capi

ng P

ty L

tdR

RF

land

scap

ing

cost

s &

labo

ur e

xpen

ses

$1,2

82.0

028

/06/

2010

6072

Rus

s Fi

shw

ick

Rei

mbu

rsem

ent o

f con

fere

nce

expe

nses

$254

.00

28/0

6/20

1060

73St

ratc

o B

alca

ttaS

uppl

y an

d In

stal

l She

d fo

r com

pres

sor

$9,8

91.2

228

/06/

2010

6074

Dep

artm

ent o

f Pla

nnin

g &

Infr

astr

uctu

reM

otor

veh

icle

s re

gist

ratio

n lic

ense

s re

new

al$2

,258

.85

28/0

6/20

1060

75Ve

ntou

ras

Adv

ertis

ing

& D

esig

nP

rintin

g of

flye

rs -

HH

W d

ispo

sal d

ay$4

,188

.36

ITEM 8.2.2


28/0

6/20

1060

76W

W C

ON

SULT

ING

PTY

LTD

Con

sulta

ncy

- PA

G m

eetin

gs

$1,9

36.0

028

/06/

2010

6077

WA

Loc

al G

over

nmen

t Ass

ocia

tion

Adv

ertis

ing

& P

rom

otio

n ex

pens

es$5

,881

.28

28/0

6/20

1060

78W

este

rn P

lant

Hire

(WA

) Pty

Ltd

Hire

of e

xcav

ator

to fe

ed c

rush

er$2

6,04

4.70

28/0

6/20

1060

79D

ELO

ITTE

Fina

ncia

l Man

agem

ent w

orks

hops

- P

ricin

g M

odel

$29,

700.

0028

/06/

2010

6080

REC

OR

DS

MA

NA

GEM

ENT

ASS

OC

IATI

ON

OF

AU

STR

ALI

AS

taff

Trai

ning

$1

,347

.50

30/0

6/20

1060

81Pe

tty C

ash

Pet

ty c

ash

reim

burs

emen

t$9

84.2

530

/06/

2010

6082

DM

E C

ontr

acto

rsR

efun

d of

ove

rpay

men

t$3

72.0

030

/06/

2010

6083

BR

YAN

T M

EDIA

DV

D p

rodu

ctio

n on

RR

F pr

oces

s$2

0,32

2.50

Tota

l Che

que

Paym

ents

$820

,694

.96

1/06

/201

0D

P-0

0405

Iinet

Lim

ited

Inte

rnet

VO

IP c

harg

e$4

01.2

91/

06/2

010

DP

-004

06N

atio

nal A

ustr

alia

Ban

kM

erch

ant F

ees

$1,0

29.9

41/

06/2

010

DP

-004

07N

atio

nal A

ustr

alia

Ban

kN

atio

nal O

nlin

e Fe

e$6

0.85

2/06

/201

0D

P-0

0408

Aus

tral

ian

Taxa

tion

Offi

ceFB

T E

xpen

ses

$17,

381.

1315

/06/

2010

DP

-004

09N

atio

nal A

ustr

alia

Ban

kLo

an 1

2 re

paym

ent

$558

,972

.84

15/0

6/20

10D

P-0

0410

Nat

iona

l Aus

tral

ia B

ank

Bill

Dra

wdo

wn

Fee

$150

.00

21/0

6/20

10D

P-0

0411

Nat

iona

l Aus

tral

ia B

ank

Cre

dit C

ard

paym

ent

$9,9

32.6

021

/06/

2010

DP

-004

12A

ustr

alia

n Ta

xatio

n O

ffice

BA

S fo

r May

201

0$7

7,23

5.00

21/0

6/20

10D

P-0

0413

- 41

4C

ance

lled

Can

celle

d$0

.00

21/0

6/20

10D

P-0

0415

Nat

iona

l Aus

tral

ia B

ank

Faci

lity

Fee

Loan

12

$9,5

83.2

923

/06/

2010

DP

-004

16N

atio

nal A

ustr

alia

Ban

kN

AB

Con

nect

Fee

$60.

0026

/06/

2010

DP

-004

17C

ance

lled

Can

celle

d$0

.00

28/0

6/20

10D

P-0

0418

Com

mon

wea

lth B

ank

Loan

10B

repa

ymen

t$1

1,48

8.44

28/0

6/20

10D

P-0

0419

Can

celle

d C

ance

lled

$0.0

030

/06/

2010

DP

-004

20N

atio

nal A

ustr

alia

Ban

kA

ccou

nt K

eepi

ng F

ee$1

87.1

030

/06/

2010

DP

-004

21N

atio

nal A

ustr

alia

Ban

kB

ill D

raw

dow

n Fe

e$1

50.0

030

/06/

2010

DP

-004

22N

atio

nal A

ustr

alia

Ban

kFa

cilit

y Fe

e Lo

an 1

0 C

$4

,444

.44

30/0

6/20

10D

P-0

0423

Nat

iona

l Aus

tral

ia B

ank

Loan

10C

repa

ymen

t$6

0,17

6.75

Tota

l Dire

ct P

aym

ents

$751

,253

.67

4/06

/201

0E

FT-0

0242

MR

CP

ayro

ll E

mpl

oyee

Wag

es$1

01,1

69.6

316

/06/

2010

EFT

-002

43C

ECK

Pty

Ltd

Con

tract

or F

ees

- Sta

ge 2

Pha

se 3

line

r wor

ks$1

,148

,639

.99

18/0

6/20

10E

FT-0

0244

MR

CP

ayro

ll E

mpl

oyee

Wag

es$1

04,6

88.2

422

/06/

2010

EFT

-002

45C

ECK

Pty

Ltd

Con

tract

or F

ees

- Sta

ge 2

Pha

se 3

line

r wor

ks$6

74,2

12.1

4To

tal E

FT P

aym

ents

$2,0

28,7

10.0

0

ITEM 8.2.2


Sum

mar

y Sc

hedu

le o

f Pay

men

ts

Che

que

Paym

ent s

Che

que

No.

594

0 to

608

3$8

20,6

94.9

6

Elec

tron

ic P

aym

ents

DP-

004

05 to

DP-

004

23$7

51,2

53.6

7EF

T- 0

0242

to E

FT- 0

0245

$2,0

28,7

10.0

0

Gra

nd T

otal

$3,6

00,6

58.6

3

CER

TIFI

CA

TE O

F C

HIE

F EX

ECU

TIVE

OFF

ICER

This

sch

edul

e of

acc

ount

s w

hich

was

pas

sed

for p

aym

ent,

cove

ring

vouc

hers

as

abov

e w

hich

was

subm

itted

to e

ach

mem

ber o

f Cou

ncil

on 2

6th

Aug

ust 2

010

has

been

che

cked

and

is fu

lly s

uppo

rted

by v

ouch

ers

and

invo

ices

whi

ch a

re s

ubm

itted

her

ewith

and

whi

ch h

ave

been

dul

y ce

rtifi

ed a

sto

the

rece

ipt o

f goo

ds a

nd th

e re

nditi

on o

f ser

vice

s an

d as

to p

rices

, com

puta

tions

, and

co

stin

g an

d th

e am

ount

s du

e fo

r pay

men

t.

CH

IEF

EXEC

UTI

VE O

FFIC

ER

ITEM 8.2.2


ITEM 8.1.3 BUSINESS REPORT (for the period 2 July 2010 – 30 July 2010) File No: COR/8 (D/10/5792) Attachment(s): 1. Information related to landfill and recycling activity at Tamala Park to end June 2010 2. MRC Marketing and Education Plan – Progress Report Author: Kevin Poynton

SUMMARY The purpose of this report is to provide Council with current information on all business activities. BACKGROUND The Council at its meeting held in October 2008, resolved, inter alia, to approve a revised Strategic Plan. Council, at Special Council Meeting 24 June 2010, approved Annual Business Plan 2010/2011 within context of Budget 2010/2011. This business report is now presented in a format consistent with both the Strategic Plan and approved Annual Business Plan. New information since the last report is provided in ‘bold italics’. DETAIL OBJECTIVE ONE – WASTE MANAGEMENT Objective One is ‘to manage waste in a way that

• Maximises resource recovery

• Minimises waste to landfill

in order to minimise environmental impact. Existing Waste Processing Projects – Tamala Park The table at Attachment One describes business activity for the period 1 July 2009 – 30 June 2010 for member Councils, and others, in terms of tonnage (received for processing) and revenue associated with this tonnage. Information related to landfill and recycling activity at Tamala Park to end June 2010 is presented in the table at Attachment One. Current information in relation to Tamala Park landfill and recycling activities is as follows:

• The issue of a contractual dispute with a service provider, in relation to landfill construction work, has progressed to the point where a draft legal document assigning responsibilities from the contractor (JJ MacDonald) to the current owners (WATPAC) has been reviewed. Legal advice has been that the type of assignation is incorrect. Further liaison has continued with WATPAC and the administration is awaiting further WATPAC correspondence

• Utilisation of Tamala Park limestone has continued both onsite and via exploitation of offsite activities

ITEM 8.1.3


• An investigation into the characteristics of future gas management plan is in progress with a view to either an extension of the existing arrangement for a finite period, or conduct of another tender exercise for the service. Preparation of a tender package is in progress, following Council decision April 2010 to proceed this way

• Key tasks associated with the groundwater management plan for 2009/2010 have been as follows:

- Groundwater sampling, analysis and reporting

- The annual ground water monitoring report, including the results from 18 new bores was presented to DEC in March 2009

- Specialist groundwater monitoring/management consultancy services will be required for planning any groundwater remediation requirements in FY 09/10 that may arise as a result of the leachate plume being detected to the north of Stage I

- Provision of an additional 3 borehole clusters to aid the investigation of the above item

The administration has received the latest groundwater monitoring report. Key points to note are as follows:

- Annual groundwater monitoring for 2009 included 9 additional boreholes along northern boundary

- Results indicate plume is migrating in north westerly direction and some substances of concern are above investigation trigger levels at the northern boundary

- Funding requested in 2010/2011 budget for investigating Monitored Natural Attenuation and Engineered Remediation options

- Consultation with stakeholders to be undertaken with inputs from above investigations to be considered

- A detailed report on the groundwater management program will be presented to the Strategic Projects Committee (SPC) later in 2010

• Access to Federal Government funds to establish a ‘used – fridge management capability’ as an internal rather external service, at a cost saving of $29,000 per annum, has commenced. These funds are being used to train two staff on ‘used fridge management’

Existing Waste Processing Projects – Neerabup Progress against a project to establish and operate a Resource Recovery Facility (RRF) at Neerabup in is contained in a separate report within this agenda. OBJECTIVE TWO – WASTE PROCESSING OPPORTUNITIES Objective Two is to identify, evaluate and implement opportunities for expansion of the waste management business. An Integrated Regional Plan Tasks associated with the development of an integrated regional plan have been progressed as follows:

ITEM 8.1.3


• Inability to arrange a suitable meeting date for Councillors and Officers to attend a workshop

• Proposed workshop cancelled

• Hyder to complete project based on previous Officer workshops feedback

• Completion of Multi-Criteria Analysis of scenarios

• Draft report from Hyder received Thursday 29 July (currently being reviewed by MRC)

Additional Processing Facilities Tasks associated with the establishment of additional processing facilities for operation by Mindarie Regional Council have been progressed as follows:

• Recycling Centre Balcatta (City of Stirling)

- Investigation into Mindarie Regional Council operation of Household Hazardous Waste (HHW) component completed, with a conclusion that any piecemeal transfer of City of Stirling capability to MRC was not workable

- Alternative approach re ‘takeover’ of ALL the recycling activities at Balcatta is proposed for further action. This further action is discussion with City of Stirling on the issues and workability of this proposal, with respect to land tenure, existing contracts and financial issues

• ‘Son of Tamala’ Landfill

- Further work is being carried out to confirm possible arrangement with the Shire of Gingin for the use of some of its land for a future landfill (Wannamal Road West)

- The search for suitable land in the south east of the Shire of Gingin is a ‘work in progress’

- Culford property Business Plan currently being advertised for comment

- Changes to the MRC Constitution to allow the MRC flexibility with regards to future waste management options will be investigated

OBJECTIVE THREE – INDUSTRY LEADERSHIP AND ADVOCACY Objective Three is to identify and promote industry-wide initiatives for improvements to waste/resource management, particularly in relation to waste minimisation and resource recovery. SWMP Projects Progress on current SWMP projects is covered under a separate Item in this Agenda. Partnership Activities Key partnership activities during the reporting period have been as follows:

ITEM 8.1.3


• Municipal Waste Advisory Council (MWAC)

- Meeting held June 2010 - Cr Doug Thompson elected Chair for two years expiring June

2012 - MWAC adopted Budget 2010/2011, and the associated

Business Plan - MWAC agreed to advocate priority action from Minister for

Environment for the release of SWIS funds for financial year 2010/2011

• Forum of Regional Councils (FORC)

- The major FORC activity has been participation in a Waste Authority workshop, on 27 July 2010, concerned with future waste management infrastructure requirements

- FORC is also progressing the establishment of a Steering Committee, under the leadership of Department of Premier and Cabinet, to investigate issues related to improved delivery of RRF projects

• Waste Management Association of WA (WMAA(WA))

- Implementation of project plans for utilisation of $100k from Waste Authority

• Industry Training Council (EUPA)

- Review and revision of waste industry training needs, using levy funds. This work has been completed

OBJECTIVE FOUR – COMMUNITY ENGAGEMENT Objective Four is to engage with the community in the Mindarie region in order to promote behaviour consistent with the region’s operational plans for waste/resource management. A report on progress against Council’s Marketing and Education Plan is at Attachment Two to this Item. Marketing Activities Key marketing activities progressed during the reporting period were as follows:

• Monthly community update advertisement in Community Newspapers in June

• Ongoing maintenance and improvements to website; Earth Carers forum and blog project in development

• An update of the corporate brochure “Every Moment Matters” was finalised

• Updated Style Guide finalised and ready for distribution to member Councils

• Commencing preparation for booth at Waste and Recycle Conference Education Activities Key education activities progressed during the reporting period were as follows:

ITEM 8.1.3


• Continued support of member councils with the metropolitan-wide battery collection program. Battery bins are now in place in each Council area. Investigation of region-wide contractor to collect batteries. More battery bins ordered to expand drop-off points for community members

• Fridge calendars printed for Stirling and Vincent; distribution completed

• Internal displays at RRF Visitors Centre are progressing well; demonstration garden beds planted; Visitors Centre signage installed

• RRF DVD is in production

• Work is continuing on development of waste statistics report card and graphic representation on website

• Stage one of a scoping study into development of a Junior Earth Carers program completed; stage two to prepare for trial project

• Discussion continued with Western Power re joint promotion of fluoro collection program. Small fluoros collection box for distribution through Councils to residents printed; production of Fluoros Recycling Stations for use in shopping centres commenced

• Apple e-waste drop-off weekend on June 12 & 13 through two collection venues within the region

• Desktop versions of composting and recycling games produced for distribution to schools

• Visits to schools to give talks, and tours of our facilities are booked

through to October

• Progress with production of fact sheets for ESL (English as a Second Language) distribution

• Progress with development of interactive computer-based recycling

game for use at the RRF Visitors Centre

• Successful Earth Carers workshop with Greg Miller on working with recycled wood. Event held in coordination with EMRC and WMRC

Community Engagement Advisory Group (CEAG) Activities Key CEAG activities progressed during the reporting period were as follows:

• Activity undertaken to recruit a new member from the Carramar Special Rural area, following a resignation from the group

• The June community update advertisement in Community Newspapers carried an item about CEAG’s review of performance against the CPA as of Practical Completion. This action was agreed at the April Ordinary Council Meeting

OBJECTIVE FIVE – ORGANISATIONAL MANAGEMENT Objective Five is to maintain excellent management of the Mindarie Regional Council organisation.

ITEM 8.1.3


Business Systems Key projects associated with this port folio are as follows:

• Implementation of improved budget preparation process, in conjunction with member councils

• Investigation of replacement of external appointments with recruited staff, for selected positions. This has resulted in the appointment of an environmental officer. The issue of Marketing/Education Manager on ‘on hold’ pending the confirmation of focus in this area, as part of the review of Council’s Strategic Plan. The selection process against the Project Manager position did not result in an appointment, and the approach here is for review – initially via a discussion between Chair and CEO

• Progress of improved TWG governance model, in the form of revised officer forums, including the on going meetings of Strategic Projects Committee ( Chair: Karen Caple, Deputy: Martyn Glover )

• Progress of a project to develop a revised pricing model. This has resulted in Council resolving to adopt a ‘single fee’ model – a decision which is ended in dispute before the Supreme Court. Proceedings have now been postponed by City of Stirling pending successful withdrawal by City of Stirling from MRC. A meeting of CEOs or their representatives was held on 17 August 2010 with tasks agreed as follows: - Preparation of a brief for issue to potential appropriate project

management organisations - Development of a final draft Establishment Agreement by the

MRC Strategic Projects Committee for consideration by the six remaining members

Member Council Partnerships Key activities progressed as follows:

• Liaison Tamala Park Regional Council (TPRC) re buffer and associated issues

• Agreement by TPRC on revised buffer plan

• Commencement of preparation of a lease amendment to effect this revised buffer plan

On the matter of Town of Cambridge exemption request, CEO Mindarie Regional Council and CEO Town of Cambridge have agreed that this matter is best left until investigations on a revised pricing model and an ‘exemption approach’ are completed. This is now estimated to be late 2010. Establishment Agreement The administration has received correspondence from Town of Vincent advising a position of support for ‘one vote – one Council’, as distinct to the existing model, in any future draft Establishment Agreement. This position is at odds with other Council positions on this matter i.e. retention of status quo. Attendees at an Officer Business Workshop on 13 August 2009 agreed ‘way ahead’ as follows:

ITEM 8.1.3


• Finalisation of the draft Establishment Agreement, for MRC endorsement and subsequent consideration by member councils

• Development of a suite of potential Constitution amendments, for consideration by MRC and member councils in the event of non-agreement to the draft Establishment Agreement

The Establishment Agreement work is closely linked to the pricing model, and will occur in synchronisation with this pricing model work. The estimated timeframe for presentation of a final draft Establishment Agreement to Council will depend on pricing model progress. Given that Council has now resolved a ‘single fee’ model, it is proposed to re-commence deliberations on this matter of Establishment Agreement, via a workshop planned for early September 2010. Review – MRC Strategic Plans CEO MRC has investigated issues associated with proposed review of MRC Strategic Plan and MRC Strategic Financial Plan. Findings to date are as follows:

• Department of Local Government (DLG) have established Corporate and Strategic Planning Working Group. There is a high probability that the work of this group will result in legislative changes which will influence the Strategic Planning framework for local government.

• Given this potential, it is recommended that any review of the MRC Plans be confined to confirmation of the basis for planning for Budget Financial Year 2011/12, with the deliverable being Annual Business Plan Financial Year 2011/12. This confirmation is recommended to occur via workshop and Council consideration

• A more comprehensive review can then be conducted post confirmation of DLG guidance on this matter

MRC Management Position – Way Ahead The Administration has conducted some work on potential recruitment against those management positions currently occupied by external personnel. The results of this work have been as follows:

• Environmental Officer – appointment completed

• Projects Manager – nil suitable candidates. Three interviewed The recruitment for a Marketing/Education Manager was postponed, pending Council confirmation, within the context of Strategic Plan review, of the level of activity proposed for the Marketing and Education Programmes for Financial Year 2011/12 and beyond. The recommended ‘way ahead’ is to develop a revised personnel strategy, including potential recruitment, for the Projects and Marketing/Education portfolios in early 2011, following construction of Annual Business Plan Financial Year 2011/12.

CONSULTATION Not applicable

ITEM 8.1.3


STATUTORY ENVIRONMENT Not applicable POLICY IMPLICATIONS Not applicable STRATEGIC IMPLICATIONS This progress report reflects progress against approved activities associated with the Council’s annual Business Plan. FINANCIAL IMPLICATIONS These activities are conducted within the context of the approved Council budget for any particular financial year. COMMENT Council business is currently being conducted within the framework of the Annual Business Plan. AGENDA REVIEW COMMITTEE MEETING – 13 AUGUST 2010 The administration has now postponed two capital projects as follows:

• Ground Maintenance Shed ($10,000)

• Administration Building Improvements ($85,000)

Until at least period January – June 2011, as a precautionary measure against potential adverse financial impact on MRC from reduced City of Stirling tonnage for disposal. MRC RECOMMENDATION That Council:

(i) receive this progress report for the period 2 July 2010 – 30 July 2010 against Annual Business Plan 2010/2011

(ii) approve an approach to conduct a limited review of the MRC Strategic Plan later in 2010, as the basis for Budget Financial Year 2011/12

(iii) approve an approach to develop a revised personnel strategy for the Projects and Marketing/Education portfolio, in early 2011, following completion of Annual Business Plan Financial Year 2011/12

(iv) note the action thus far associated with the ‘City of Stirling withdrawal’ project

ITEM 8.1.3


ATTACHMENT ONE

TO ITEM 8.1.3


26 AUGUST 2010

INFORMATION RELATED TO LANDFILL AND RECYCLING ACTIVITY AT TAMALA PARK TO END JUNE 2010

ITEM 8.1.3


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ITEM 8.1.3


ATTACHMENT TWO

TO ITEM 8.1.3


26 AUGUST 2010

MRC MARKETING AND EDUCATION PLAN – PROGRESS REPORT

ITEM 8.1.3


MRC MARKETING AND EDUCATION PLAN – PROGRESS REPORT (as at end of July)

ACTIVITY BUDGET YTD

ACTUALS CURRENT STATUS

Corporate Communications

Annual Report $10,000 No work undertaken yet Waste Conference $10,000 Initial planning of booth Website update $20,000 Maintenance ongoing; EC blog & forum, and

development of interactive game underway. MRC News $35,000 No work undertaken yet John Bryant $20,000 No work undertaken yet

Sub-total $95,000 Waste education WESSG support $2,500 First mtg for year on July 27 HHW promotion $42,000 No work undertaken yet Tours program $20,000 Full program of tours, currently booked until

October. No expenditure recorded yet. Bus subsidy $7,500 No expenditure recorded yet. Mobile display $5,000 No expenditure recorded yet. Contaminants education

$10,000 No expenditure recorded yet.

Waste Wise events $14,000 No work undertaken yet Education centre display updates

$5,000 No work undertaken yet

Earth Carers $60,000 6th training program, & phase 2 of Junior EC project about to commence. Ongoing EC events. No expenditure recorded yet.

Advertising $37,000 No work undertaken yet Tales with a Twist / interactive resources for events

$10,000 Tales with a Twist school performances commissioned for October. No expenditure recorded yet.

Schools program $30,000 Planning work being undertaken to introduce schools battery collection program in 2010/11.

Battery program $30,000 Expansion of community collection program underway. No expenditure recorded yet.

Shopping centre program / toxic taxi investigation

$5,000 No work undertaken yet

Sub-total $287,000 Projects & SWMP support

Visitors Centre $30,000 No expenditure recorded yet. DVD & brochures for RRF

$2,000 No expenditure recorded yet.

CEAG support $10,000 No expenditure recorded yet. Sub-total $42,000

ITEM 8.1.3


ITEM 8.1.4 RESOURCE RECOVERY FACILITY UPDATE REPORT (for the period 3 May 2010 – 28 July 2010)

File No: WST/13-02 (D/10/5793) Attachment(s): 1. Freehills Summary of Final Amendments to Standstill Deed 2. Final Standstill Deed (tracked changes) Author: Ian Watkins

SUMMARY The purpose of this report is to provide Council with information relating to relevant historical information and operation of the Stage 1 Resource Recovery Facility (RRF) at Neerabup. New information since the last report is provided in ‘bold italics’. BACKGROUND Stage 1 RRF contract was signed with BioVision 2020 on 23 November 2007. Construction commenced on 27 February 2008 with the 20 year operating period commencing on 16 July 2009. DETAIL Operations As at 16 July 2009 facility operations commenced. Typical operational conditions include:

• MRC to deliver 400 tonnes per day - Monday to Friday

• BioVision to process 285 tonnes per day - seven days per week

• 40,000 kilolitres of water consumed per year

• 3 MW hours of power consumed

• Approximately 40,000 tonnes of compost produced annually

• Approximately 30,000 tonnes of residue sent to Tamala Park annually

• 1,200 tonnes of ferrous metal recycled annually Composter Structural Issues Following the completion of short term repairs to the cracked composters, the facility was put back into full operation on 1 February 2010. Subsequent to this date, the facility has operated at greater then 100% Availability, with the only exception being a number of power outages. Standstill Deed (SSD) Update:

• The Standstill Deed (SSD) wording has been agreed between the MRC and BioVision

• The ANZ is agreeable the conditions of the SSD and has signed off on the document

• BioVision has signed the SSD

ITEM 8.1.4


• The MRC is now required to sign the SSD

• The facility is currently being operated as if the SSD was in full effect

Freehills has provided a summary of amendments that have been made to the SSD since it was last presented to Council (Ordinary Council Meeting 25 February 2010). A copy of the summary document is at Attachment One to this Item. The following are the changes to the SSD:

• Removal of the conditions precedent relating to ANZ signoff as ANZ has signed off on the SSD prior to BioVision and MRC execution

• Changes to the mechanism for calculating the Initial Guaranteed Availability to suit operational circumstances

• Clarification that once BioVision has caught up its Initial Guaranteed Availability, there would cease to be a restriction on the MRC to off-set Deemed Tonnes (MRC under delivery)

• At the ANZ request, a BioVision insolvency event where ANZ has appointed a receiver or administrator is no longer an event under which the MRC can issue a Default Notice (consistent with the Tripartite Agreement between MRC, BioVision and ANZ)

The only change requested by ANZ related to the above insolvency event; which was a minor amendment to the SSD. A copy of the final SSD indicating the changes since 25 February 2010 is at Attachment Two to this Item. It is now required for Council to sign off on the SSD. Initial Guarantee Availability Period Update: As at the end of January 2010 BioVision had a guarantee liability of 5,651t. As of the end of June 2010 BioVision had caught up all guaranteed tonnage and hence there is no longer an Initial Guarantee Availability Period Liability. MRC Current Activities:

• Investigating potential insurance claims

• Monitoring BioVision activity relating to composter long-term repairs BioVision current activities:

• Pursuing insurance claims

• Finalising composter long-term repair arrangements

Waste Delivery Under normal operating circumstances the RRF will typically accept approximately 2,000 tonnes of waste per week (Scheduled Tonnes). On 15 July 2010 the first RRFA Contract Year ended and the following day was the commencement of the 2nd Contract Year. Table 1 provides a summary of the first year’s performance.

ITEM 8.1.4


Table 1 – First Contract Year Performance. Scheduled Tonnes 100,000tDelivered Tonnes 68,660tFacility Availability 68.7%Waste Diversion (%) 54.2%Waste Diversion (t) 37,953.24t

The graphs below provide data up to 15 July 2010. Graph No. 1 – Actual vs. Scheduled Tonnage

Monthly Waste Delivery

-

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

10,000

Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10

Months

Tonn

age

Scheduled TonnesActual Tonnes

Graph No. 2 – Annual Waste Delivery & Diversion

Annual Waste Delivery & Diversion

-

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

90,000

100,000

Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10

Months

Tonn

age Scheduled Tonnes

Actual TonnesWaste Diversion

Graph No. 3 – Monthly Availability

Monthly Availability

0.0%

20.0%

40.0%

60.0%

80.0%

100.0%

120.0%

140.0%

160.0%

180.0%

200.0%


Months

Avai

labi

lity

Availability (6 Monthly)

ITEM 8.1.4


Graph No. 4 – Monthly Cost/tonne Delivered (incl. Compost Cost) Monthly Cost/Tonne Delivered (incl. Compost Cost)

$0.00

$50.00

$100.00

$150.00

$200.00

$250.00

$300.00

$350.00

$400.00


Months

Cost

/Ton

ne D

eliv

ered

Cost/Tonne Delivered

Graph No. 5 – Waste Diversion from Landfill

Waste Diversion From Landfill

-

1,000.00

2,000.00

3,000.00

4,000.00

5,000.00

6,000.00


Months

Tonn

age

of W

aste

Div

erte

d

Waste Diversion

Key Performance Indicators KPI’s as per the RRFA are as follows: Table No. 1 – KPI Summary (to 15 July 2010) KPI Target Previous

6 Months May June July

Availability 95%* 107.1% 103% 188% 101% Environmental Standard - Number of Breaches

0 0 0 0 0

Waste Diversion 71.4% 54.5% 47.8% 57.0% 53.4% Quality of Compost - Number of Breaches

0 1 0 0 0

Quantity of Recyclable Packaging 0.8% 1.11% 1.35% 0.94% 1.06% Health and Safety - Number of LTI’s

0 0 0 1 0

Community Acceptance - Number of Complaints **

0 16 0 0 1

Project Culture - PAG Chairperson Score

100 100 100 100 100

* The Target Availability during the Initial Operating Period is to achieve an Availability of greater than 95% over a six-month period. ** Numerous complaints relating to a single event are treated as a single complaint.

ITEM 8.1.4


In accordance with the RRFA, the KPI’s relating to waste type (Waste Diversion, Quality of Compost, and Quantity of Recyclable Packaging) are able to be adjusted so far as the variability in the quality impacts a particular KPI. Consequently; there will be no fee abatement for failure to achieve the related KPI’s until waste variability has been finalised. This is currently being assessed by both parties. Waste Diversion The average waste diversion for the past six months (February to 15 July) has been 54.5%. As per the RRFA, the Waste Diversion Target is subject to change. BioVision has requested a change. This matter is the subject of a separate Confidential Item presented to Council. Compost Quality For the full Contract Year (16/07/09 to 15/07/10) there has been 17,010.17 tonnes of compost produced. To date compost has been used for the following purposes:

• Turf farms

• Olive farms

• Custom Compost facilities north and south of Neerabup for blending, storage blending and then distribution to customers

• Spillage absorbent (replacement for saw dust) Within the RRFA there is a maximum lead level of 250mg/kg. 35 tests have been carried out on the compost, of these, 13 tests have lead levels above the stipulated 250mg/kg. The maximum test result has been 380mg/kg. The majority of the contamination has occurred in the earlier tests carried out. In the last 25 tests (14/10/09 to 30/06/10) only three of the test results have produced a lead level of greater than 250mg/kg. Since 21/04/10 (10 tests) all lead results have been below acceptable levels (153 mg/kg vs. 250 mg/kg). There is no clear indication as to why there was significantly more lead in the compost in the first four months of the year and a marked decrease since then. Quantity of Recyclables For the full Contract Year (16/07/09 to 17/07/10) there has been 709 tonnes of ferrous metal recycled. This is 1.03% of the tonnage of material processed; which is above the target of 0.8%. Residue Disposal All Residue from the RRF has previously been disposed of at Tamala Park. This residue is made up of a number of material types generated from various points within the process:

• Bulk Residue (from Primary Refining – Main Source)

• Course heavies (Secondary Refining)

ITEM 8.1.4


• Dust (Secondary Refining)

• Screenings (Secondary Refining) The MRC recently provided a sample of the course heavies residue to a local inert landfill (Eclipse Resources) to determine the acceptability of the material type for disposal to Class I landfill. It has been confirmed that this portion of the residue can be sent to the Class I landfill. Consequently SITA has commenced sending the course heavies to the Eclipse Resources Class I landfill off Wanneroo Road. This material is disposed of at $30/t as opposed to $105/t at Tamala Park. Disposal fees are a pass-through in the RRFA hence the MRC will receive the benefit of the savings incurred. There will also be a corresponding reduction in the residue transport fee paid by the MRC hence another saving. Course heavies are approximately 5,000t/yr (5% of the input tonnage); hence the reduction in disposal costs to BioVision could be in the order of $375,000. As this is a pass-through, the MRC will receive the benefit of this saving. The net impact of this to the MRC business is yet to be determined. The new residue disposal regime has only recently been implemented. The extent of the savings to the MRC will only be known in due course. Air Quality The City of Wanneroo waste delivery truck drivers have previously raised concern with regards to the quality of the air (odour and dust) within the receival hall. SITA appointed Coffey Environmental to undertake air quality monitoring within the receival hall. Monitoring and reporting was finalised in December 2009, with the report being provided to the MRC in early January 2010. The outcome of the Coffey Environmental monitoring report clearly stated that there were no exposure concerns to the waste delivery truck drivers. A copy of the report was provided to the City of Wanneroo. The City of Wanneroo have advised the MRC that the waste delivery truck drivers have acknowledged the outcome of the monitoring report; however, point out that the report was done during a period of reduced waste delivery and that once the facility was back to full production the drivers would monitor the odour level within the receival hall. On 14 January the City of Wanneroo drivers recommenced waste delivery to the RRF. However on 1 February the drivers again complained about the air quality in the delivery hall and stopped delivering waste to the RRF. City of Wanneroo Manager Waste Operations and despatch supervisor visited site and determined that there was no problem with the air quality and following an internal meeting with the drivers, waste delivery was resumed on 2 February. Following discussions with the ARC, the MRC Administration is investigating the installation of continuous air quality monitoring equipment within the delivery hall. Activities undertaken to date include:

• Discussions with SITA about:

- Further Receival Hall air quality monitoring to be undertaken by SITA

ITEM 8.1.4


- The potential for the MRC to undertake additional air quality monitoring

- The consequence of the MRC undertaking additional air quality monitoring

• Issue raised at the PAG meetings, as the MRC would require PAG approval to enter the BioVision Lease area to undertake additional air quality monitoring

• Outcome from the PAG meeting:

- MRC and SITA to meet with the City of Wanneroo to confirm the scope of work for an air quality consultant to further investigate City of Wanneroo driver’s concerns

- Following agreement with the City of Wanneroo, appoint a suitably qualified consultant to undertake the investigation

On 13 May the MRC met with the City of Wanneroo Health Coordinator to view the Receival Hall and driver disposal procedures. No specific concerns were raised during the site visit On 28 June the MRC again met with the City of Wanneroo and developed a scope of work for an independent consultant to undertake an investigation into the air quality within the receival hall. The PAG at its most recent meeting discussed the scope of work and was comfortable to proceed along those lines. The MRC is in the process of appointing the independent consultant. This remains an ongoing matter that is under investigation. Community Complaints During the period there has been one odour complaint received. This complaint was received from the golf club. SITA investigated the matter and determined that the source of the complaint was the facility biofilter. Project Advisory Group MRC Representatives: BioVision Representatives: Cr Laura Gray Emmanuel Vivant Kevin Poynton (CEO) Marco Fontana Giusti Eddy Albrecht (City of Stirling) Nial Stock

MRC Alternates: BioVision Alternates: Cr Dot Newton Casimiro da Fonseca Kalwant Dhillon Craig Barker Chris Colyer (Town of Cambridge) Kevin Wilson The PAG recently met on 7 July 2010 Items dealt with by the group include:

• Composter Structural Issues

• Waste Diversion Target

ITEM 8.1.4


• Odour Complaints

• BioVision Monthly Report/Update

• Waste Residue Options

• Receival Hall air quality monitoring – City of Wanneroo Driver Concerns

• Project Timeline

• Compost Marketing

• Community Liaison MRC Infrastructure Development Visitors Centre Following the completion of building works, the Visitors Centre internal fit-out is currently being carried out. The MRC has received requests for a vehicle washdown bay at the RRF. It was never intended that a vehicle washdown bay would be provided on site; however, following the member Council requests, the MRC will investigate a concept design scope the work and budget pricing for construction in the 2011/2012 Financial Year. Community Engagement The MRC community engagement program continues to be managed via the Community Engagement and Advisory Group (CEAG). The group last met on 9 June 2010 at the Joondalup Resort. Issues discussed at the meeting included:

• Project update

• RRF Performance

• Complaints Management

• Community Report Card

• Waste Education update – fit out

• CEAG Survey

• Community Survey The CEAG meeting of 20 May 2009 was held at the RRF and involved an after-hours walk around the facility. During the visit one of the CEAG members (Althea Malligan) got a small piece of dirt in her eye. This dirt consequently caused an eye irritation which has resulted in the need for ongoing medical assistance. The MRC public liability insurance has been covering the minor costs associated with a couple of visits to doctors and a pair of coverall sunglasses. Recently Althea Malligan lodged a claim against the MRC for $15,000 as final settlement to cover future medical costs and inconvenience. This claim was passed on to the MRC insurers to process. Following investigation, the MRC insurer has determined that the claim is not an MRC Liability as the incident did not occur on an MRC controlled site. Consequently the claim has been passed onto BioVision.

ITEM 8.1.4


RRF Stage 2 Development The development of a Stage 2 RRF is a matter being dealt with by the Strategic Projects Committee. CONSULTATION Consultation during the period has occurred with the following groups:

• Freehills

• BioVision2020

• SITA

• City of Wanneroo

• Eclipse Resources

STATUTORY ENVIRONMENT Nil POLICY IMPLICATIONS Nil STRATEGIC IMPLICATIONS The development and operation of resource recovery in the region is consistent with the following Principals described in Strategic Plan 2009 – 2029:

• Community Focus

• Innovation

• Partnership

• Leadership In particular, Stage 1 RRF conforms with Objective 1 – Waste Management to maximise resource recovery and minimise waste to landfill in order to minimize environmental impact. FINANCIAL IMPLICATIONS Composter Crack Insurance Claim The MRC has formally submitted a notification to the project insurers of its intention to submit an insurance claim as a result of the Forced Outage. Discussions are being held with both BioVision and Freehills to assess options open to the MRC with regards to potential insurance claims as a result of the cracked composters. Composter Crack Cost to MRC As per the RRFA, the MRC is required to pay at least 92% of the Capital Cost each month (to ensure ANZ gets paid). As a result of composter cracks and the associated reduced availability below 92%, the MRC has paid approximately $1.8m

ITEM 8.1.4


in Capital Costs without obtaining the benefit of waste processing. In addition, the waste not processed (+/- 24,400t) has incurred a landfill disposal cost. Operational Expenditure The Project Operational Summary below sets out the 2009/10 facility operating budget against which operational costs are tracked throughout the year. Project Operational Costs Summary for 2009/10 Financial Year – As at 30 June 2010

Item Budget Proposed Revised Budget

Expenditure (to 2/5/10)

% Spent (of Budget)

Capital Expenses

2008/2009 Carryover $ 829,000 $ 885,000 $ 818,074 92.4%Total Capital Expenditure $ 829,000 $ 885,000 $ 818,074 92.4%

Operating Expenses

Consultancy Specialist Project Consultants

$ 120,000 $ 175,000 $ 184,990 105.7%

Project/Contract Management

$ 80,000 $ 90,000 $ 105,410 117.1%

Temporary Staff $ 10,000 $ 45,000 $ 114,320 254.0%Sub-total $ 210,000 $ 310,000 $ 404,720 130.6%

Facility Operations Building Maintenance $ 10,000 $ 5,000 $ 7,442 148.8%Building Cleaning $ 5,000 $ 2,500 $ - 0.0%Building Security $ 20,000 $ 10,000 $ - 0.0%Fencing and Gate Maintenance

$ 5,000 $ 2,500 $ 38 1.5%

Road Maintenance $ 5,000 $ 2,500 $ 1,808 72.3%Bore and Pipework Maintenance

$ 5,000 $ 5,000 $ 3,636 72.7%

Environmental Monitoring $ 20,000 $ 60,000 $ - 0.0%

Community Monitoring Program

$ 45,000 $ 45,000 $ 34,279 76.2%

Landscape and Gardens $ 30,000 $ 40,000 $ 39,494 98.7%MRC Admin Charge $ 100,000 $ 100,000 $ 100,000 100.0%Utilities $ 10,000 $ 5,000 $ - 0.0%Council Rates $ 27,000 $ 13,000 $ 12,862 98.9%Compost Disposal $ 545,000 $ 320,000 $ 131,908 41.2%RRF Gate Fees $14,600,000 $12,600,000 $ 9,152,834 72.6%

Sub-Total $15,427,000 $13,210,500 $ 9,484,301 71.8%Total Operating Expenses $15,637,000 $13,520,500 $10,707,095 79.2%

ITEM 8.1.4


AGENDA REVIEW COMMITTEE MEETING – 13 AUGUST 2010 The committee discussed the following:

• The need for a summary of changes to the SSD

• More detail surrounding the diversion of course heavies (residue) to an inert landfill

MRC RECOMMENDATION That Council:

(i) note the RRF update report (ii) authorise the CEO and Chairperson to sign the final Standstill Deed as

accepted by the ANZ and signed by BioVision

ITEM 8.1.4


ATTACHMENT ONE

TO ITEM 8.1.4


26 AUGUST 2010

FREEHILLS SUMMARY OF AMENDMENTS TO STANDSTILL DEED

ITEM 8.1.4


M

inda

rie R

egio

nal C

ounc

il R

RF

Proj

ect

Sum

mar

y of

Fin

al A

men

dmen

ts to

Sta

ndst

ill D

eed

The

follo

win

g ta

ble

sets

out

the

final

am

endm

ents

whi

ch h

ave

been

mad

e to

the

vers

ion

of th

e dr

aft S

tand

still

Dee

d pr

esen

ted

to C

ounc

il at

its

Ord

inar

y C

ounc

il M

eetin

g in

Feb

ruar

y 20

10.

The

follo

win

g ta

ble

sets

out

the

final

am

endm

ents

whi

ch h

ave

been

mad

e to

the

vers

ion

of th

e dr

aft S

tand

still

Dee

d pr

esen

ted

to C

ounc

il at

its

Ord

inar

y C

ounc

il M

eetin

g in

Feb

ruar

y 20

10.

On

21 J

une

2010

, the

form

of S

tand

still

Dee

d w

as c

onse

nted

to b

y th

e A

NZ

Ban

k.

On

21 J

une

2010

, the

form

of S

tand

still

Dee

d w

as c

onse

nted

to b

y th

e A

NZ

Ban

k.

The

Sta

ndst

ill D

eed

has

subs

eque

ntly

bee

n ex

ecut

ed b

y B

ioV

isio

n.

The

Sta

ndst

ill D

eed

has

subs

eque

ntly

bee

n ex

ecut

ed b

y B

ioV

isio

n.

No.

D

escr

iptio

n of

A

men

dmen

t C

laus

e re

fere

nce

Effe

ct o

f Am

endm

ent

1

Con

ditio

n pr

eced

ent

to c

omm

ence

men

t of

Sta

ndst

ill D

eed

Cla

use

2 C

laus

e 2

sets

out

the

timin

g fo

r com

men

cem

ent o

f the

Sta

ndst

ill D

eed

and

cont

ains

a c

ondi

tion

prec

eden

t to

the

com

men

cem

ent o

f the

Sta

ndst

ill D

eed

that

the

AN

Z B

ank

prov

ides

writ

ten

appr

oval

to M

RC

and

Bio

Vis

ion

of th

e te

rms

of th

e S

tand

still

Dee

d.

Giv

en th

at th

e A

NZ

Ban

k’s

cons

ent h

as b

een

obta

ined

to th

e te

rms

of th

e S

tand

still

Dee

d pr

ior t

o th

e ex

ecut

ion

of th

e S

tand

still

Dee

d, th

e co

nditi

on p

rece

dent

has

bee

n de

lete

d fro

m c

laus

e 2

and

clau

se 2

has

oth

erw

ise

been

am

ende

d w

ith th

e ef

fect

that

the

Sta

ndst

ill D

eed

com

men

ces

on th

e da

te o

n w

hich

it is

exe

cute

d by

MR

C a

nd B

ioV

isio

n.

2

Initi

al G

uara

ntee

d A

vaila

bilit

y P

erio

d C

laus

e 1.

2 “A

djus

tmen

t Q

uant

ity”

Cla

use

1.2

“Gua

rant

eed

Ava

ilabi

lity”

Cla

use

1.2

“Max

imum

Fee

A

djus

tmen

t”

Cla

use

5.4

The

prin

cipl

es o

f the

Sta

ndst

ill D

eed

whi

ch a

re re

leva

nt to

the

perio

d co

mm

enci

ng o

n 1

Janu

ary

2010

and

end

ing

on 1

5 Ju

ly 2

010

(bei

ng th

e In

itial

Gua

rant

eed

Ava

ilabi

lity

Per

iod

(IGA

P)) a

re a

s fo

llow

s:

• B

ioV

isio

n gu

aran

tees

a m

inim

um A

vaila

bilit

y of

92%

of S

ched

uled

Ton

nes

durin

g th

e IG

AP

and

M

RC

pay

s th

e Fe

e in

acc

orda

nce

with

the

prov

isio

ns o

f the

RR

FA. T

he in

itial

gua

rant

eed

Ava

ilabi

lity

is a

sin

gle

guar

ante

e fo

r the

who

le p

erio

d fro

m 1

Jan

uary

201

0 to

15

July

201

0.

• O

n 16

Jul

y 20

10, t

he d

ay a

fter t

he IG

AP

end

s, M

RC

and

Bio

Vis

ion

will

calc

ulat

e th

e ac

tual

A

vaila

bilit

y th

at w

as a

chie

ved

durin

g th

e IG

AP

in c

ompa

rison

to th

e gu

aran

teed

Ava

ilabi

lity.

• If

Ava

ilabi

lity

is le

ss th

an th

e gu

aran

teed

Ava

ilabi

lity

durin

g th

e IG

AP, B

ioV

isio

n w

ill ha

ve fr

om

16 J

uly

2010

unt

il 15

Jul

y 20

11 (t

he n

ext C

ontra

ct Y

ear)

to c

atch

up

the

shor

tfall.

• If,

by

15 J

uly

2011

, BV

has

not

bee

n ab

le to

cat

ch u

p th

e sh

ortfa

ll, B

V w

ill pa

y M

RC

the

Cap

ital

Cos

t per

tonn

e fo

r all

shor

tfall

tonn

age

(the

sam

e co

st th

at M

RC

has

incu

rred

and

for w

hich

the

MR

C h

as n

ot re

ceiv

ed a

ny p

roce

ssin

g be

nefit

).

5398

450

S

umm

ary

of F

inal

Am

endm

ents

to S

tand

still

Dee

dpa

ge 1

ITEM 8.1.4


5398

450

S

umm

ary

of F

inal

Am

endm

ents

to S

tand

still

Dee

dpa

ge 2

With

out a

ffect

ing

thes

e pr

inci

ples

, cla

use

5.4

of th

e S

tand

still

Dee

d (w

hich

rela

tes

to th

e IG

AP

) has

be

en a

men

ded

to c

larif

y th

e m

etho

d of

cal

cula

tion

of B

ioV

isio

n’s

prog

ress

aga

inst

the

initi

al

guar

ante

e of

Ava

ilabi

lity.

Dur

ing

the

IGAP

, act

ual A

vaila

bilit

y of

the

RR

F w

ill be

cal

cula

ted

Mon

thly

an

d th

e fin

al c

alcu

latio

n of

any

sho

rtfal

l in

Ava

ilabi

lity

agai

nst t

he in

itial

gua

rant

ee w

ill be

de

term

ined

at t

he e

nd o

f the

IGA

P b

y ag

greg

atin

g ea

ch o

f the

Mon

thly

cal

cula

tions

. Thi

s is

to a

lign

the

Sta

ndst

ill D

eed

with

the

met

hodo

logy

for c

alcu

latin

g A

vaila

bilit

y un

der t

he R

RFA

.

Con

sequ

entia

l am

endm

ents

hav

e be

en m

ade

to th

e de

finiti

ons

of “A

djus

tmen

t Qua

ntity

”, “G

uara

ntee

d A

vaila

bilit

y” a

nd “M

axim

um F

ee A

djus

tmen

t” in

cla

use

1.2

of th

e S

tand

still

Dee

d.

3

Add

ition

al T

onne

s C

laus

e 1.

2 “E

xces

s To

nnes

”

Cla

use

5.4

Cla

use

5.6

Dee

med

Ton

nes

is a

n is

sue

cove

red

in th

e R

RFA

and

rela

tes

to M

RC

’s a

bilit

y to

cat

ch u

p an

y un

deliv

ered

tonn

age

(cau

sed

by M

RC

) dur

ing

futu

re m

onth

s of

ope

ratio

n of

the

RR

F.

Und

er th

e S

tand

still

Dee

d, M

RC

has

an

abili

ty to

cat

ch u

p D

eem

ed T

onne

s, b

ut o

nly

up to

a

max

imum

of 3

00 to

nnes

per

mon

th.

Cla

uses

5.4

and

5.6

of t

he S

tand

still

Dee

d ha

ve b

een

amen

ded

with

the

effe

ct th

at th

e lim

itatio

n on

D

eem

ed T

onne

s w

ill a

pply

dur

ing

the

IGA

P (1

Jan

uary

201

0 to

15

July

201

0) a

nd th

e fo

llow

ing

Con

tract

Yea

r (du

ring

whi

ch a

ny s

hortf

all i

n to

nnag

e du

ring

the

IGAP

is c

augh

t up

by B

ioV

isio

n),

but o

nly

to th

e ex

tent

that

Bio

Vis

ion

has

a lia

bilit

y to

cat

ch u

p to

nnag

e as

par

t of t

he IG

AP

. Th

eref

ore,

if B

ioV

isio

n do

es n

ot h

ave

any

liabi

lity

to c

atch

up

tonn

age

follo

win

g th

e IG

AP

, the

lim

itatio

n on

Dee

med

Ton

nes

in th

e S

tand

still

Dee

d w

ill no

t app

ly a

nd th

e re

leva

nt p

rovi

sion

s of

the

RR

FA w

ill ap

ply.

A n

ew d

efin

ition

of “

Exc

ess

Tonn

es” h

as b

een

inse

rted

in c

laus

e 1.

2 of

the

Sta

ndst

ill D

eed

to c

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ITEM 8.1.4


ATTACHMENT TWO

TO ITEM 8.1.4


26 AUGUST 2010

FINAL STANDSTILL DEED (TRACK CHANGES)

ITEM 8.1.4


Baker & McKenzieSolicitors

Level 19, CBW 181 William Street

MELBOURNE VIC 3000 Tel: (03) 9617-4200 Fax: (03) 9614-2103

Email: [email protected]

Draft: April 20, 2010 Ref: 1098543-v6\AUSKWG

Standstill Deed

Mindarie Regional Council

BioVision 2020 Pty Ltd

Mindarie Resource Recovery Facility

Deleted: bakernet

Deleted: February 1

ITEM 8.1.4


473874837483438

1098543-v6\MELDMS\AUSKWG i Standstill Deed Draft

Contents

Clause Number Heading Page

1 Definitions 1

2 Commencement 3

3 Relationship with RRFA 3

4 Repairs to the RRF 4

5 Obligations of BioVision 4

6 Undertakings of MRC 8

7 Release and Discharge 9

8 General Provisions 9

ITEM 8.1.4


473874837483438

1098543-v6\MELDMS\AUSKWG 1 Standstill Deed Draft

Date 2010 Parties Mindarie Regional Council (ABN 17 015 003 687) a regional local

government under the Local Government Act 1995 (WA), having its principal office at Tamala Park, Lot 118, Marmion Avenue, Mindarie, Western Australia (MRC); and

BioVision 2020 Pty Ltd (ABN 73 120 415 401) of Level 3, 3-5 Rider

Boulevard, Rhodes, New South Wales 2138 (BioVision). Recitals A MRC and BioVision are parties to the RRFA.

B A Forced Outage has occurred in relation to the RRF.

C The parties wish to provide in this Deed for certain arrangements that will apply as a consequence of the Forced Outage.

Operative provisions

1 Definitions

RRFA Definitions

1.1 Terms defined in the RRFA have the same meaning when used in this Deed, unless the context otherwise requires.

Additional Definitions

1.2 In this Deed, unless the context otherwise requires:

Additional Deliveries means the amounts requested by BioVision under clause 5.3;

Additional Processed Quantity has the meaning given in clause 5.4(h);

Adjustment Factor means CC per tonne (expressed in Dollars) for July 2010;

Adjustment Quantity means the amount determined in accordance with clauses 5.4(b) and 5.4(c);

CC has the same meaning given to the term Capital Cost under the RRFA;

Excess Capacity has the meaning given in clause 5.4(f);

Excess Tonnes has the meaning given in clause 5.6(b);

Forced Outage means the Unavailability of the RRF by reason of the facts, matters, things and circumstances described in the notices issued by the Owner's Engineer under clause 12.1 of the Interface Agreement on or about October 14, 2009 (notified to MRC on October 26,

Deleted: Adjustment Quantity has the meaning given in clause 5.4(a);¶

ITEM 8.1.4


473874837483438


2009) or from any subsequent or other facts, matters, things or circumstances that relate to, arise from, or are connected with such facts, matters, things or circumstances;

Guaranteed Availability means:

(a) in relation to the Initial Guaranteed Availability Period, the following amounts of Processible Waste for the following periods of the Initial Guaranteed Availability Period:

(i) 12.01am on 1 January 2010 to 12.00pm (midnight) on 31 January 2010, 7,728 tonnes;

(ii) 12.01am on 1 February 2010 to 12.00pm (midnight) on 28 February 2010, 7,360 tonnes;

(iii) 12.01am on 1 March 2010 to 12.00pm (midnight) on 31 March 2010, 8,464 tonnes;

(iv) 12.01am on 1 April 2010 to 12.00pm (midnight) on 30 April 2010, 8,096 tonnes;

(v) 12.01am on 1 May 2010 to 12.00pm (midnight) on 31 May 2010, 7,728 tonnes;

(vi) 12.01am on 1 June 2010 to 12.00pm (midnight) on 30 June 2010, 4,416 tonnes; and

(vii) 12.01am on 1 July 2010 to 12.00pm (midnight) on 15 July 2010, 4,048 tonnes,

representing 92% of the Scheduled Tonnes for the relevant Month of the Initial Guaranteed Availability Period (except for paragraph (vii) which represents a 15 Day period) (on the basis that the RRF is Available five (5) Working Days per week during the Initial Guaranteed Availability Period and a Planned Outage of 10 Working Days occurs during the period set out in paragraph (vi) above), which amounts will be reduced pro rata to reflect any Unrelated Unavailability during the relevant Month of the Initial Guaranteed Availability Period; and

(b) for any Month falling in the Second Guaranteed Availability Period, 80% of the Scheduled Tonnes for that Month (or, during any extension of the Initial Operating Period under the RRFA or under clause 4.2, 92% of the Scheduled Tonnes for that Month) which amount will be reduced pro rata to reflect any:

(i) Planned Outage;

(ii) Unrelated Unavailability,

during that Month;

Guaranteed Month means a Shortfall Month in respect of which BioVision has given to MRC a notice under clause 5.5(b);

Initial Guaranteed Availability Period means the period commencing at 12.01am on January 1, 2010 and ending on the earlier of:

(a) 12.00pm (midnight) on July 15, 2010; and

Formatted: Heading 3,Indent: Left: 70.85 pt, Nobullets or numbering

Formatted: Indent: Left: 35.45 pt, Don't adjust spacebetween Latin and Asian text,Tabs: 70.9 pt, List tab + Notat 106.35 pt

Formatted: Indent: Left: 70.9 pt, Tabs: 106.3 pt, Listtab + Not at 141.75 pt

Formatted: Indent: Left: 69.05 pt

Formatted: List Number 2,Numbered + Level: 1 +Numbering Style: a, b, c, … +Start at: 1 + Alignment: Left +Aligned at: 35.45 pt + Tabafter: 70.9 pt + Indent at: 70.9 pt

Deleted: 47,840 tonnes (representing 92% of the Scheduled Tonnes averaged over

Deleted: less

Deleted: )

Deleted: amount

Deleted: at

Deleted: provided however that if an Insolvency Event occurs in relation to BioVision, the Initial Guaranteed Availability Period shall end on the date that Insolvency Event occurs;

ITEM 8.1.4


473874837483438


(b) the date that an Insolvency Event occurs in relation to BioVision (excluding an Insolvency Event in respect of which a Contractor Default is at any time taken not to be subsisting under clause 6.4 of the Tripartite Agreement);

Maximum Fee Adjustment has the meaning given in clause 5.4(e)(ii);

RRFA means the Resource Recovery Agreement between MRC and BioVision as amended and restated on November 21, 2007;

Second Guaranteed Availability Period means the period on and from the end of the Initial Guaranteed Availability Period until the earlier of:

(a) the end of the Initial Operating Period (as extended under the RRFA or clause 4.2); and

(b) the date that an Insolvency Event occurs in relation to BioVision (excluding an Insolvency Event in respect of which a Contractor Default is at any time taken not to be subsisting under clause 6.4 of the Tripartite Agreement);

Shortfall Month means a Month falling in the Second Guaranteed Availability Period, in which the RRF does not achieve the Guaranteed Availability for that Month by reason of the Forced Outage; and

Unrelated Unavailability has the meaning given in clause 5.2.

Incorporation of RRFA

1.3 The provisions of clauses 1.2 and 1.3 of the RRFA apply to this Deed mutatis mutandis as if set out in full in this Deed.

2 Commencement

Commencement

2.1 This Deed commences on the date that this Deed is executed by MRC and BioVision.

3 Relationship with RRFA

Deed Supplemental

3.1 This Deed supplements the RRFA and shall be read and construed as if this Deed formed part of the RRFA.

No Admissions

3.2 MRC and BioVision agree that this Deed is entered into, and will be performed, on the basis that:

(a) except as expressly provided in this Deed, neither of them makes any admission or concession as to its rights or obligations under the RRFA arising from, or in connection with, the Forced Outage; and

(b) nothing contained in this Deed may be relied upon by either of them on any future occasion or in relation to any matter arising in the future under or in connection with

Formatted: List Number 2,Numbered + Level: 1 +Numbering Style: a, b, c, … +Start at: 1 + Alignment: Left +Aligned at: 35.45 pt + Tabafter: 70.9 pt + Indent at: 70.9 pt, Don't adjust spacebetween Latin and Asian text

Formatted: Heading 2

Deleted: 5.4(ii);

Deleted: ) provided however that if an Insolvency Event occurs in relation to BioVision, the Second Guaranteed Availability Period shall end on the date that Insolvency Event occurs;

Deleted: <#>Commencement [and Condition Precedent]¶

Deleted: [, other than clauses 3, 4, 5, 6 and 7, ]

Deleted: Note – if this Deed is executed after approval from ANZ either unconditionally or on terms satisfactory to each of BioVision and MRC in its absolute discretion, clause 2 (other than clause 2.1 minus the words in square brackets) can be deleted ¶

<#>Clauses 3, 4, 5, 6 and 7, commence on the date that the condition precedent contained in clause 2.3 is satisfied, as evidenced in the manner contemplated in clause 2.4.¶Condition Precedent¶<#>Clauses 3, 4, 5, 6 and 7, of this Deed take effect when, and are of no force or effect unless and until, the Financing Party provides to BioVision and MRC written approval of this Deed, either unconditionally or on terms and conditions that are satisfactory to BioVision and MRC each in its absolute discretion.¶Satisfaction and Waiver¶<#>The condition precedent contained in clause 2.3 will be deemed to be satisfied when written approval of this Deed is obtained from the Financing Party, either unconditionally or on terms and conditions that are satisfactory to BioVision and MRC, each in its absolute discretion.¶Sunset Date¶<#>If the condition precedent contained in clause 2.3 is not satisfied as provided in clause 2.4 by 5.00pm on 31 March 2010, this Deed shall be of no further force or effect.¶

ITEM 8.1.4


473874837483438


the RRFA, as to the rights or obligations of either of them under the RRFA or as to the interpretation of the RRFA in any respect.

Confirmation

3.3 The parties confirm that, except as expressly provided in this Deed, the RRFA remains in full force and effect in accordance with its terms.

4 Repairs to the RRF

4.1 BioVision and MRC acknowledge and agree that all repairs or rectification works in relation to the RRF shall be carried out in accordance with the Project Agreements and nothing in this Deed amends or varies in any respect the obligations of BioVision in relation to such repairs or rectification works.

4.2 BioVision and MRC acknowledge and agree that repairs to the RRF will include long term repairs which, at the date of this deed, have not been designed or specified. If BioVision considers that such long term repairs will not be complete before April 15, 2011 (being three months prior to the commencement of the last six months of the Initial Operating Period after an extension under clause 10.4 of the RRFA), then BioVision may ask MRC in writing to agree to extend the Initial Operating Period so that it ends on a date expected to be nine Months after the completion of the long term repairs but not in any event later than January 15, 2015. MRC agrees to reasonably consider such request and, if agreed to by MRC in writing, the Initial Operating Period will be extended to the date requested by BioVision (or such other date as is agreed between BioVision and MRC).

5 Obligations of BioVision

5.1 Availability

In consideration of the undertakings of MRC contained in clause 6 and the release and discharge contained in clause 7, BioVision undertakes to MRC that, subject to this Deed, the Availability of the RRF during the Initial Guaranteed Availability Period and in each subsequent Guaranteed Month (if any) will not be less than the Guaranteed Availability, determined in accordance with the RRFA and this Deed.

5.2 Interruptions other than Forced Outage

If, during the Initial Guaranteed Availability Period or any subsequent Guaranteed Month, the RRF is Unavailable by reason of any act, matter, thing or circumstance other than the Forced Outage and any Planned Outage (Unrelated Unavailability) the Availability of the RRF for the purposes of this Deed shall be calculated as if the Unrelated Unavailability had not occurred, to the intent that Availability for the purposes of this Deed shall be the Availability reasonably likely to have been achieved if the Unrelated Unavailability had not occurred, based upon the Availability of the RRF immediately prior to the first occurrence of Unrelated Unavailability and any changes to such Availability reasonably anticipated before the occurrence of the Unrelated Unavailability. Without limiting anything else in this Deed, this clause does not prejudice, limit or restrict in anyway any rights or obligations of MRC or BioVision under the RRFA in respect of any Unrelated Unavailability of the RRF which, for the avoidance of doubt, will be dealt with in accordance with the RRFA unaffected by this Deed.

5.3 Additional Deliveries

ITEM 8.1.4


473874837483438


Subject always to the Operating Licence, BioVision may, in respect of any Working Day during the period from January 1, 2010 to July 15, 2011, request MRC in writing (by at least 48 hours' notice) to deliver to the RRF such additional quantity of Processible Waste on that day, in addition to the quantity provided for in the Waste Delivery Schedule, as BioVision considers can be processed in the RRF provided however that the total Processible Waste to be delivered by MRC on any day cannot exceed 600 tonnes.

5.4 Initial Guaranteed Availability Period

(a) Fees paid by MRC in respect of the Initial Guaranteed Availability Period will be adjusted for the Adjustment Quantity which will be determined in accordance with clauses 5.4(b) and 5.4(c).

(b) The Adjustment Quantity for each Month of the Initial Guaranteed Availability Period will be determined by deducting from the Guaranteed Availability for the relevant Month or part Month (in the case of paragraph (vii) of that definition) of the Initial Guaranteed Availability Period the amount of Processible Waste which (ignoring Additional Deliveries or Additional Tonnes) is:

(1) actually delivered for that Month or part Month; or

(2) would have been actually delivered if MRC delivered to the RRF the Scheduled Tonnes for that Month or part Month (if the RRF was Available to receive those Scheduled Tonnes).

If any of the Adjustment Quantities calculated in accordance with this clause 5.4(b) are negative, then the Adjustment Quantity for that Month will be taken to be zero for the purpose of determining the Adjustment Quantity for the Initial Guaranteed Availability Period.

(c) The Adjustment Quantity for the Initial Guaranteed Availability Period will be determined by aggregating the Adjustment Quantities for each Month or part Month of the Initial Guaranteed Availability Period calculated in accordance with clause 5.4(b) and deducting any Additional Tonnes (other than Additional Tonnes counted against Deemed Tonnes in accordance with clause 5.6) which are actually delivered during the Initial Guaranteed Availability Period or which would have been delivered if MRC delivered to the RRF the Additional Deliveries requested during the Initial Guaranteed Availability Period.

(d) Promptly following July 15, 2010, MRC and BioVision will meet to determine the Adjustment Quantity for the Initial Guaranteed Availability Period.

(e) If the Adjustment Quantity is:

(i) negative or zero, no Fee adjustments will be made and no further action will be required under this clause 5.4; or

(ii) greater than zero, then the maximum Fee adjustment (Maximum Fee Adjustment) due by BioVision to MRC will be an amount equal to such Adjustment Quantity multiplied by the Adjustment Factor.

(f) At July 15, 2010, BioVision will determine whether the RRF is able to process more than the amount scheduled (in the Waste Delivery Schedule) to be processed in the period from July 16, 2010 to July 15, 2011 up to a maximum amount equal to the Adjustment Quantity (the Excess Capacity).

Formatted: Font: Not Bold,Not Italic

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Formatted: Bullets andNumbering

Formatted: Bullets andNumbering

Deleted: difference (the

Deleted: ) between the Guaranteed Availability

Deleted: and

Deleted: delivered as provided in clause 5.6

Deleted:

Deleted: ,

Deleted: aggregate of the

Deleted: ) and the Additional Deliveries, during the Initial Guaranteed Availability Period.

ITEM 8.1.4


473874837483438


(g) If the Adjustment Quantity exceeds the Excess Capacity, an amount equal to the difference, multiplied by the Adjustment Factor, will be paid by BioVision to MRC on, subject to clause 5.7(a), July 30, 2010.

(h) At the end of each Month during the period from July 15, 2010 until July 15, 2011, MRC and BioVision will meet to determine how much of the Excess Capacity has actually been processed (ignoring Additional Tonnes counted as Deemed Tonnes in accordance with clause 5.6) during the period from July 15, 2010 until the date of each meeting or would have been actually processed if MRC delivered to the RRF the aggregate of the Scheduled Tonnes (if the RRF was Available to receive those Scheduled Tonnes) and Additional Deliveries (the Additional Processed Quantity).

(i) If :

(i) the Additional Processed Quantity equals the Excess Capacity at any time during the period from July 15, 2010 until July 15, 2015, then, on and from, the date that such Additional Processed Quantity equals the Excess Capacity, , no further action will be required under clause 5.4 and clause 5.6 will cease to have any effect;

(ii) the Additional Processed Quantity as at the end of the period from July 15, 2010 until July 15, 2011 is less than the Excess Capacity, an amount equal to the difference multiplied by the Adjustment Factor will be paid by BioVision to MRC on, subject to clause 5.7(a), July 30, 2011.

5.5 Subsequent Months

(a) Fees payable by MRC in respect of a Guaranteed Month will be rebated in accordance with this clause 5.5.

(b) If, in respect of any Month falling in the Second Guaranteed Availability Period, the Availability of the RRF is less than the Guaranteed Availability for that Month, BioVision may, in its absolute discretion, give written notice to MRC prior to (or on) the 15th day of the following Month stating that the immediately preceding Month is a Guaranteed Month for the purpose of this Deed, whereupon the following provisions of this clause 5.5 and clause 6.4 will apply.

(c) BioVision must rebate to MRC, in the next invoice to be issued under the RRFA, an amount equal to the amount by which:

(i) the Fees actually paid or payable by MRC under the RRFA in respect of the Guaranteed Month

exceed:

(ii) the Fees that would have been paid or payable by MRC under the RRFA based solely on the Processible Waste actually delivered in the Guaranteed Month, ignoring any Additional Tonnes (which will continue to be paid for in accordance with the RRFA) and ignoring any minimum CC otherwise applicable under Annexure I to the RRFA.

(d) BioVision and MRC acknowledge and agree that they will negotiate in good faith with a view to developing a further deed for the period during which the long term repairs to the RRF are actually being carried out, taking into account the uncertainty, risks, timeframe and technical information then available, which will be based on the principles of this Deed incorporating the following elements:

Deleted: Promptly following

Deleted: processed

Deleted: provided

Deleted: preceding 12 months

Deleted: is:¶equal to or exceeds

ITEM 8.1.4


473874837483438


(i) a standstill agreement;

(ii) a minimum performance standard;

(iii) continuing payments from MRC during the standstill period;

(iv) a rebate to MRC if the minimum performance standards are not achieved; and

(v) agreement as to the conditions under which MRC may issue a Default Notice for failure to achieve the minimum performance standards.

Any such alternative arrangements will be recorded in writing and take effect in accordance with their terms in substitution for the provisions of clause 5.5 but, for the avoidance of doubt, in the absence of agreement on alternative arrangements, the provisions of paragraphs (a) to (c) will apply during the long term repairs.

(e) BioVision must give written notice to MRC as soon as practical after BioVision considers the long term repairs to the RRF necessitated by the Forced Outage to have been completed. If MRC gives written notice to BioVision within thirty (30) days of receipt of such notice from BioVision that MRC does not consider such long term repairs have been completed, there shall be deemed to be a Dispute to which clause 31 of the RRFA applies and the Dispute must be referred to a Third Party Expert as provided in clause 31.6 of the RRFA.

(f) For the purpose of this clause 5.5, the period from July 16, 2010 to August 31, 2010 shall be deemed to be the first Month of the Second Guaranteed Availability Period and the period from July 16, 2011 to August 31, 2011 shall be deemed to be the first Month in which the Guaranteed Availability is 92% (if the Initial Operating Period is extended).

5.6 Additional Tonnes

The rights and obligations of MRC in respect of Deemed Tonnes and Additional Tonnes under the RRFA in respect of the period from January 1, 2010 to July 15, 2011 (and to the extent only that BioVision has any liability under clause 5.4 to catch up any tonnage as part of the Initial Guaranteed Availability Period) shall be adjusted as follows:

(a) Subject to paragraph (b), Deemed Tonnes in respect of any month will be the difference between the aggregate of:

(i) Scheduled Tonnes for the month (if the RRF was Available to receive those Scheduled Tonnes); and

(ii) Additional Deliveries (if the RRF was Available to receive those Additional Deliveries)

and:

(iii) the amount actually delivered to the RRF by MRC in the month;

(b) Tonnes counted as Deemed Tonnes in any month cannot exceed 300 tonnes per month and any tonnes in excess of 300 tonnes in a month which would otherwise be Deemed Tonnes (Excess Tonnes) will not be counted as Deemed Tonnes and MRC will not be entitled to record any Additional Tonnes in one or more subsequent months against those Excess Tonnes; and

Deleted: July 16

ITEM 8.1.4


473874837483438


(c) In accordance with the RRFA, one half of the Deemed Tonnes may be delivered in one or more subsequent months for processing as Additional Tonnes and such Additional Tonnes will not be taken into account in the calculation of the Adjustment Quantity or any Additional Processed Quantity for the purposes of clause 5.4.

The parties acknowledge and agree that clause 5.6 will cease to have any effect in determining the rights and obligations of MRC in respect of Deemed Tonnes and Additional Tonnes under the RRFA on and from the date that BioVision ceases to have any liability to catch up any tonnage under clause 5.4 as part of the Initial Guaranteed Availability Period.

5.7 Payments

(a) If a payment is due by BioVision to MRC under clause 5.4(g) or (i), MRC may set off that amount against any other amount payable by MRC to BioVision under the RRFA notwithstanding that the date for payment of the second mentioned amount has not arrived.

(b) Rebates to which MRC is entitled under clause 5.5 will be deducted from the invoice in respect of the month following the Guaranteed Month but if the amount of the rebate is greater than the amount due by MRC as shown on the relevant invoice, the difference will be paid by BioVision to MRC on the date that, but for the rebate, MRC would have made payment in respect of the invoice to BioVision.

(c) For the avoidance of doubt, the provisions of clause 17.3 and clause 31 of the RRFA apply in relation to the determination of all Fee adjustments under clause 5.4 and rebates under clause 5.5.

5.8 Licences

BioVision will use all reasonable endeavours to obtain such amendments to the Operating Licence as may be required to permit the additional operation of the RRF as contemplated by this clause 5.

6 Undertakings of MRC

Payments

6.1 Subject to this Deed, MRC will make payments to BioVision in accordance with the RRFA provided however that the component CC shall be excluded from the Fee payable by MRC in respect of the Additional Processed Quantity.

Default Notices in respect of the Initial Guaranteed Availability Period

6.2 Without limiting MRC's right to take action to enforce this Deed, MRC agrees not to issue, or attempt or purport to issue, a Default Notice, or to take, or attempt or purport to take, any step of any nature towards the exercise or enforcement of any rights arising from Forced Outage:

(a) before July 15, 2010; or,

(b) after that date, other than as provided for in clause 6.3,

unless BioVision fails to make payments when due as provided in clauses 5.4(g) and 5.4(i)(ii), does not allow rebates when due as provided in clause 5.5 or an Insolvency Event occurs in

ITEM 8.1.4


473874837483438


relation to BioVision (other than an Insolvency Event in respect of which a Contractor Default is at any time taken not to be subsisting under clause 6.4 of the Tripartite Agreement).

Default Notices in respect of Guaranteed Months

6.3 Subject to clause 6.4 and 6.5, MRC will be entitled to issue a Default Notice on the 15th day of any Month (the Notice Month) from and including the end of the Initial Guaranteed Availability Period to and including the last Month of the Second Guaranteed Availability Period if, the immediately preceding Month is a Shortfall Month. Notwithstanding anything in the RRFA, a Default Notice given under this clause has effect for the purpose of clause 28.3(c) of the RRFA on the first day of the second calendar month after the Notice Month.

6.4 MRC will not be entitled to issue a Default Notice at any time based on the failure of BioVision to process 100,000 tonnes of Processible Waste in a year which includes a Guaranteed Month, noting that, without limiting clause 3.2, BioVision does not admit that it has any such liability under the RRFA.

6.5 If BioVision gives a written notice to MRC under clause 5.5(b), MRC has no right to, and will not, issue, or attempt or purport, to issue a Default Notice in respect of Unavailability arising by reason of the Forced Outage in the Guaranteed Month.

6.6 For the avoidance of doubt, nothing in this Deed limits or affects the rights of MRC under clause 28.1(b) of the RRFA at the end of the Initial Operating Period, as extended under clause 10.4 of the RRFA or clause 4.2 of this Deed.

7 Release and Discharge

7.1 Subject only to BioVision performing when due its obligations under this Deed, MRC agrees to release and discharge BioVision from any liability under the RRFA for the Unavailability of the RRF by reason of the Forced Outage during the following periods:

(a) commencing on September 1, 2009 and ending on July 15, 2010; and

(b) the duration of any Month which is a Guaranteed Month,

including, for the avoidance of doubt, liability that might arise because BioVision does not process 100,000 tonnes of Processible Waste in any year in which such periods occur, to the intent that BioVision is released and discharged from any liability for Unavailability of the RRF by reason of the Forced Outage in respect of any Month prior to January 1, 2010 or in which BioVision has undertaken to provide Guaranteed Availability as provided in this Deed.

7.2 Any other rights of MRC or BioVision under the RRFA, unrelated to the Forced Outage, are unaffected and except as expressly modified the RRFA and Project Documents, remain in full force and effect.

7.3 Subject to the RRFA, the Development Security may be drawn by MRC in respect of any obligations of BioVision under this Deed that are not performed when due.

8 General Provisions

Clause 34 of the RRFA applies to this Deed mutatis mutandis as if it was set out in full in this Deed.

ITEM 8.1.4


473874837483438


Execution

Executed as a deed.

The Common Seal of Mindarie Regional Council was hereunto affixed pursuant to a resolution of the Council in the presence of: Signature of Chairperson Signature of Chief Executive Officer Name (please print) Name (please print)

Signed by BioVision 2020 Pty Ltd by a director and secretary/director: Signature of director Signature of director/secretary Name of director (please print) Name of director/secretary (please print)

ITEM 8.1.4


ITEM 8.1.5 SUPPLY AND DELIVERY OF ONE (1) NEW TWO (2) DRUM LANDFILL COMPACTOR WITH A TIER 3 EMISSION ENGINE AND A MINIMUM OPERATING WEIGHT OF 50,000Kg WITH OR WITHOUT THE TRADE-OF THE EXISTING LANDFILL COMPACTOR OR FOR THE OUTRIGHT PURCHASE OF THE EXISTING LANDFILL COMPACTOR

Tender No: 13/110 File No: PES/42 (D/10/5792) Attachment(s): Nil Authors: Mike Tolson and Brendon Mohr SUMMARY The purpose of this item is to provide Council with information to approve the acceptance of a Tender in response to Request For Tender 13/110 – Supply And Delivery Of One (1) New Two (2) Drum Landfill Compactor With A Tier 3 Emission Engine And A Minimum Operating Weight Of 50,000kg With Or Without The Trade-Of The Existing Landfill Compactor Or For The Outright Purchase Of The Existing Landfill Compactor. BACKGROUND Council has previously approved funds for the replacement of one landfill compactor, within the context of Budget FY 10/11. The administration has reviewed the Mindarie Regional Council (MRC) landfill compaction capability with due respect to the following key factors:

• The performance of existing compaction equipment given the current nature of the waste composition delivered to Tamala Park

• The characteristics of waste composition post introduction of RRF (July 2009), and the effect of this composition on compaction capability

Key points to note regarding waste composition are as follows:

• Previous waste composition was approximately 50/50 between MSW (Municipal Solid Waste) and non MSW (C&I waste).

• Processing of 100,000 tonnes of MSW per annum at RRF, since July 2009, has resulted in the majority of waste processed at landfill being non MSW - a significant change from the previous situation.

The conclusion from this review is that the most appropriate mix of landfill compaction equipment, in order to optimally deal with the changing waste composition, is as follows:

• Drum type machine

• Wheeled type machine

This mix of equipment is a significant departure from the previous practice of 'equipment mix based on preferred tender, regardless of type'.

ITEM 8.1.5


The key advantages of this revised mix are as follows:

• Improved compaction outcomes

• improved operating conditions for customer vehicles due to improved surface

• Likely reduced possibility of breakdown and, associated, repair cost, via waste entanglement in equipment.

• Improved productivity on basis of improved compatibility of compaction equipment and waste composition

The outcome from this analysis is that the administration has tendered for a Two Drum compactor; given the most recent purchase was a four wheeled compactor. DETAIL Tender Organisation A public tender advertised an invitation, via The Western Australian on 22 May 2010, and closing on 8 June for suppliers to tender. Two suppliers responded to the request for tender 13/110:

1. GCM Enviro Pty Ltd – offered a Tana Gx520 Big Foot Version Sanitary Landfill Compactor – Purchase Price $1,078.330.00 (Inc GST)

2. BT Equipment Pty Ltd – offered a Bomag BC 1172RB-2 Refuse Compactor - Purchase Price $1,320,000.00 (Inc GST) (Non conforming) Tender Assessment The tender was assessed by MRC officers. Request for Tender 13/110 specified a Two Drum Landfill Compactor. The Compactor offered by BT Equipment does not conform to the specifications of RFT 13/110 i.e. requirement for the compactor to have drums rather than wheels and therefore not assessed as a compliant tender, leaving the Tana Gx520 Landfill Compactor the only conforming tender. Figure No 1. Tana Gx520 Landfill Compactor

ITEM 8.1.5


Summary of Purchase Costs

Supplier GCM Enviro Pty Ltd

Model Tana GX520

Unit Cost $1,077,278.00 (Inc GST)

Options:

• Additional Warranty 5 Year/10000hrs $47,058.00 (Inc GST)

TOTAL Purchase Price (Including options)

$1,124,386.00 (Inc GST)

Defect Liability and Maintenance Period GCM ENVIRO Pty Ltd has offered a warranty for all parts and labour for 12 months or 2,000 hours. GCM ENVIRO Pty Ltd has also offered an optional extended 5 years or 10,000 hour power train warranty inclusive of parts, labour and travel for $42,780.00. It is recommended that MRC take up the additional 5 Year / 10,000 hour warranty to defray future operating costs. Time for Supply and Delivery The specification required tenderers to stipulate a delivery timeline as part of their offer. GCM ENVIRO Pty Ltd has detailed a 14 – 16 a delivery period from date of order. Trade Back Guarantee GCM ENVIRO Pty Ltd has offered a trade back guarantee after 5 years or 10,000 hours, which ever occurs first providing the machine has been maintained in accordance with the maintenance manual, of 20% of the machine’s market value. This offer may be considered by the Council administration prior to future compactor purchases. Trade-In Offer MRC compactor, Tana G360 was offered to tenderers as a Trade-In. GCM ENVIRO Pty Ltd has offered a trade-in amount $198,000 inclusive of GST. Repair and Backup Plan Contatore Engineering situated in Welshpool has been appointed as the local Tana equipment service agents with workshop staff available 7 days per week. A local sales agent located in Kenwick is equipped with essential off the shelf parts. Major component parts which may not be readily available from local suppliers are available in 2 days ex Sydney. Analysis The Tana Gx520 landfill Compactor offered by GCM Enviro Pty Ltd is a 51.5 tonne two drum land fill compactor. The machine’s technical specifications have been assessed and meet all tender specifications required to perform the tasks and functions to be conducted by Mindarie Regional Council in the operation of the landfill site.

ITEM 8.1.5


COMMENT The Mindarie Regional Council operates two landfill compactors, and this capability ensures that waste, disposed daily to Tamala Park, can be managed, in terms of spreading and compaction, on a daily basis. This is a requirement under the Licence for the landfill, and ensures that the appropriate environmental standards are met, given that, at the close of operations each day, all disposed waste is spread, compacted and covered, in accordance with these specifications. The requirement for compactor equipment which functions effectively and efficiently, on a consistent basis is one of the critical success factors associated with the management of the Tamala Park landfill capability. MRC has been successfully operating Tana landfill compactors at Tamala Park since 2004 with the machines achieving the forecast whole of life performance and expectations. Initially the backup support was patchy however with improved access to parts locally and interstate the overall backup service has have been satisfactory. STATUTORY ENVIRONMENT Local Government Act 1995 – Sect 3.57 Tenders for Providing Goods or Services POLICY IMPLICATIONS Not applicable FINANCIAL IMPLICATIONS A provision of $1,030,000.00 exists within the context of Budget 2010/2011. Purchase of the Tana Gx520 Landfill Compactor will provide a budget saving of $18,052.00 exclusive of GST and a profit on asset sales of $180,000.00 exclusive of GST. MRC take up of the additional 5 Year / 10,000 hour warranty will defray future operating costs. STRATEGIC IMPLICATIONS The Tana Gx520 Landfill Compactor meets the MRC strategic requirements for optimum operation and compaction of the Tamala Park landfill site. AGENDA REVIEW COMMITTEE MEETING – 13 AUGUST 2010 The Agenda Review Committee requested the reason for non compliance of the BT Equipment tender to be inserted. The Committee also confirmed the need for this compactor to be purchased however the requirement to purchase replacement compactors in the future would be reviewed prior to tendering. MRC RECOMMENDATION That Council:

(i) Accept the tender offer from GCM Enviro Pty Ltd for the Supply and Delivery of one (1) new Tana Gx520 Landfill Compactor including the option of the Additional 5 Year/10000hrs Warranty for $47,058.00; at a total cost of $1,124,386.00 (GST inclusive)

(ii) Accept the tender offer from GCM Enviro Pty Ltd of $198,000.00 (GST inclusive) for the Trade-in of the existing MRC Tana G360 Landfill Compactor

ITEM 8.1.5


ITEM 8.1.6 REQUEST FOR TENDER 13/109: PROVISION OF SERVICES FOR STORAGE COLLECTION AND PURCHASE OF RECYCLABLE METALS FROM THE TAMALA PARK WASTE MANAGEMENT FACILITY

Tender No. 13/109 File No: WST/185 (D10/5795) Attachment(s): Nil Authors: Mike Tolson and Brendon Mohr

SUMMARY The purpose of this item is to provide The Mindarie Regional Council (MRC) elected members with information to consider the acceptance of a Tender in response to Request for Tender 13/109 – Provision of Services for Storage Collection and Purchase of Recyclable Metals from the Tamala Park Waste Management Facility. BACKGROUND The Council sought tenders for Purchase and Removal of Recyclable Metals in 2007 with Smorgon Steel being the successful tenderer for the period of the 3 year contract. A volume breakdown of various products collected FY 09/10 is detailed below. These volumes are indicative of the volumes received in previous years. Heavy ferrous being the same price as light ferrous, the volume data was record as one product.

Product Approximate Annual Volumes Light ferrous metal 2000 tonnes Lead acid batteries 90 tonnes Non ferrous metals 10 tonnes LPG Gas Bottles 10 tonnes

The existing contract period is complete and the Council administration has progressed a further tender for the Provision of Services for Storage Collection and Purchase of Recyclable Metals from the Tamala Park Waste Management Facility for a period of three years. DETAIL Tender Organisation The public tender advertised an invitation, via the Western Australian on 22 May 2010 for suitable suppliers to tender. The tender was closed on 9 June 2010 with one supplier responding. This supplier was:

• Onesteel Recycling Pty Ltd (formerly Smorgon Steel) Tender Assessment The tender was assessed by MRC officers. Selection Criteria The selection criteria associated with this tender are as follows:

• Compliance Criteria

ITEM 8.1.6


• Qualitative Criteria

• Price Considerations

• Form of Offer completed and signed

• All documents and attachments requested submitted COMPLIANCE CRITERIA Organisational Profile Onesteel Recycling Pty Ltd complied by supplying an organisational profile demonstrating that that they are a public listed company. Referees The Tenderer complied by supplying referees. Reference checks were made and all referees provided favourable reports. Agents and Trusts Onesteel Recycling Pty Ltd specified that they are not acting as an agency or as a trustee of a trust. Subcontractors Onesteel Recycling Pty Ltd advised that they will not subcontract any requirements of the Request for Tender. Conflicts of Interest Onesteel Recycling Pty Ltd advised that they have no actual or potential conflicts of interest. Financial Position Onesteel Recycling Pty Ltd supplied Financial Position statements as requested indicate the company is in a sound financial position. Onesteel Recycling Pty Ltd advised that they were engaged in litigation that they may be liable for $50,000 or more and would be able to fulfil the requirements of the contract. Quality Assurance Onesteel Recycling Pty Ltd claimed to have a quality assurance system but neglected so supply the details however their documents demonstrated that Onesteel Recycling Pty Ltd maintain a robust internal auditing procedure. Insurance Coverage All tenderers advise that they have the required Public Liability, Workers Compensation and Motor Vehicle insurance QUALITATIVE CRITERIA Management Skills and Systems Onesteel Recycling Pty Ltd has proven by past association with MRC to have the experience and capacity to successfully undertake and service the contract. Price Basis The prices basis specified in the Request for Tender is based on the following international indexes:

• The TEX Report published monthly in Japan, reporting on the various prices arising in each sector of raw materials for steel production, and trade of steel products, resources and energy.

ITEM 8.1.6


• London Metal Exchange, the world's largest exchange for futures contracts and options on base and other metals also publishing a monthly report.

The Request for Tender specified a price variation mechanism of:

• Ferrous Metals Price = Percentage offered by the Tenderer of the current Tex Report Ltd. price for Scrap Iron calculated as: (US Dollars (USD)/tonne), converted to (Australian Dollars (AUD)/tonne) at the Official Exchange Rate.

The Tex Report Ltd. price will be adjusted:

- three (3) calendar months from the Commencement Date; and

- thereafter at three (3) calendar monthly intervals, applicable from the 1st day of the month.

• Non Ferrous Metals Price = Percentage offered by the Tenderer of the current London Metal Exchange price for specific non-ferrous metals calculated as: (US Dollars USD/tonne), converted to (Australian Dollars AUD/tonne) at the Official Exchange Rate. The London Metal Exchange price to be adjusted on the same dates as for the Ferrous Metals Price.

Price Schedule Detailed in the tables below is the price schedules offered by Onesteel Pty Ltd.

Ferrous Metals Percentage offered by the Tenderer from the Tex Report Ltd.

Scrap - Light 40% Scrap - Heavy 40%

The proposed collection method for the ferrous metal is to stockpile onsite with the stockpile being cleared entirely not later than every two months. However, in the event of a market downturn as was the case during 2008 MRC has capacity to stockpile quantities of recyclables for eight months.

Non Ferrous Metals Percentage offered by the Tenderer from London Metal Exchange.

Aluminium Extrusion 60% Aluminium Domestic 53% Aluminium Irony 15% Aluminium Irony 2 11% Copper Cable Bright 85% Copper/Brass Mix 70% Copper insulated wire 30% Copper insulated wire low grade 16% Stainless Domestic 6.3% Lead Acid Batteries 18%

Collection bins and pallets used to store non ferrous metals prior to collection are offered at no cost to the council. Tenderers Resources Onesteel Recycling Pty Ltd has proven by past association with MRC to have the resources to successfully undertake and service the contract.

ITEM 8.1.6


http://www.investorwords.com/1801/exchange_for_futures.html

http://www.investorwords.com/1079/contract.html

http://www.investorwords.com/3477/option.html

http://www.investorwords.com/427/base.html

Demonstrated Understanding Onesteel Recycling Pty Ltd has proven by past association with MRC to have the understanding to successfully undertake and service the contract. CONSULTATION Tenderers Referees were checked for completeness and no adverse comments concerning Onesteel Pty Ltd performance were received. The Referees were:

• City of Rockingham

• City of Cockburn STATUTORY ENVIRONMENT Nil FINANCIAL IMPLICATIONS Estimated annual recycling revenue to council is $400,000 - $500,000 for FY 10/11, revenue gained at the gate has not calculated in the estimated revenue. For completeness a financial due diligence assessment of Onesteel Recycling Pty Ltd was completed no concerns were identified. A price schedule comparison between the previous Smorgon Steel and this tender indicated that there was no increase in the percentage offered. POLICY IMPLICATIONS Nil STRATEGIC IMPLICATIONS Nil COMMENT The outcome for the Council is that over 2,000 tonnes of recyclable metal will be diverted from landfill demonstrating responsible community leadership to resource recovery and annual revenue of approximately $400,000 to $500,000 realised. AGENDA REVIEW COMMITTEE MEETING – 13 AUGUST 2010 The Committee requested comment be inserted into the report in relation to a price schedule comparison between the last tender and this proposed tender. MRC RECOMMENDATION That Council accept the tender submitted by Onesteel Pty Ltd for the Provision of Services for Storage Collection and Purchase of Recyclable Metals from the Tamala Park Waste Management Facility for a period of three (3) years.

ITEM 8.1.6


ITEM 8.1.7 PROVISION OF SERVICES FOR COLLECTION AND RECYCLING WASTE ELECTRONIC AND ELECTRICAL EQUIPMENT (E-WASTE)

File No: WST/184 (D/10/5796) Tender No: 13/107 Attachment(s): Nil Author: Mike Tolson

SUMMARY The purpose of this item is to provide the Council elected members with information to approve the acceptance of a tender in response to Request for Tender 13/107 - Provision of Services for Collection and Recycling Waste Electronic and Electrical Equipment (E-waste) from Tamala Park, Recycling Centre Balcatta and from public collection days throughout the Mindarie Region for a period of three years. BACKGROUND E-waste is one of the fastest growing waste types and subsequently the challenge is for governments, consumers, businesses, retailers and manufacturers in Western Australia to divert it from landfill to recycle it. As E- technology advances and televisions and computers are replaced at an exorbitant rate, the volumes of E-waste will continue to increase. The Mindarie Regional Council (MRC) currently utilises Sims E-Recycling for the provision of E-waste collection and recycling services. Sims E-recycling has been supplying the services since 2008 when quotations for the service of collection and recycling E-waste were sought. E-waste is currently accepted at drop-off sites at no charge and over 300 tonnes is collected in the region annually. MRC has funded E-waste collection and recycling from all sites from 15 March 2010. The cost of processing the expected volume of E-waste to be received at Tamala Park and at the Recycling Centre Balcatta necessitates that Council seeks tenders for supply of the E-waste collection and recycling service. DETAIL Tender Organisation A public tender advertised an invitation, via the Western Australian on 8 May 2010 for suppliers to tender. The tender was closed 25 May 2010 with three suppliers responding, they were:

• Totally Green Recycling (Total)

• Sims E-Recycling (Sims)

• SITA Environmental Solutions (SITA) Totally Green Recycling (Total) included an alternate tender as part of their offer. Both of Total’s tenders were compliant.


Tender Assessment The tenders were assessed in house by MRC officers and City of Stirling officers. Selection Criteria The selection criteria associated with this tender are as follows:

• Compliance Criteria

• Qualitative Criteria

• Price Schedules

The tenderers response to the tender criteria is detailed below. COMPLIANCE CRITERIA Organisational Profile All tenderers complied by supplying an organisational profile. Referees All tenderers complied by supplying referees. Reference checks were made for all tenderers. All referees provided favourable reports for the respective tenderer. Agents and Trusts Total and Sita specified that they are not acting as an agency or as a trustee of a trust. Sims tender did not offer any advice on these points. Subcontractors Sims and Sita stated that they will not subcontract any requirements of the Request for Tender. Total advised that they intend to sub contract bin hire and transport services. Conflicts of Interest All tenderers advise that they have no actual or potential conflicts of interest. Financial Position All tenderers supplied Financial Position statements as requested indicating their financial positions. All tenderers advised that they are not engaged in litigation that they may be liable for $50,000 or more and would be able to fulfil the requirements of the contract. Quality Assurance Sita and Sims are currently ISO 9001 and ISO 14001 accredited. Total currently does not have formal Quality Assurance accreditation supplying detail of internal Quality Assurance processes instead. Insurance Coverage All tenderers advise that they have the required Public Liability, Workers Compensation and Motor Vehicle insurance.


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PRICE SCHEDULES The tenderers pricing schedules are tabulated below. The price comparison column is a relative comparison between the Total Alternate bid and all other bids received. The Total Alternative bid has been given a base score of 100% with all other bids compared against these bases. 95% results in the other bid being 5% below the Total Alternate bid. 100% results in the other bid being the same as the Total Alternate bid and 105% results in the other bid 5% more expensive than the Total alternate bid etc.

Totally Green Recycling Conforming Offer

Service Description Tender Unit

Price (ex GST)

Price Comparison

Collection and recycling of palletised E-waste from Tamala Park Waste Management Facility on an as required basis

Per Kilogram

$0.648 105.5%


Per Month

Free of Charge

100%

Supply of two (2) 30 cubic metre hook lift bins at City of Stirling Recycling Centre Balcatta

Per Month

Free of Charge

100%


Per Kilogram

$0.607 100%

Supply of 30 cubic metre bins for public drop-off days. Joondalup/ Wanneroo

Per Bin $204.54 100%

Supply of 30 cubic metre bins for public drop-off days. All other areas Mindarie

Per Bin $180.00 100%


Per Kilogram

$0.55 100%

Totally Green Recycling has offered an alternative tender based on supplying hook lift bins instead of pallets at Tamala Park.

Totally Green Recycling Alternative Offer Service Description Tender

Unit Price

(ex GST) Price

Comparison Collection and recycling of E-waste in hook lift bins from Tamala Park on an as required basis

Per Kilogram

$0.614 100%

Supply of one or two (1 or 2) 30 cubic metre hook lift bins at Tamala Park Waste Management Facility

Per Month

Free of Charge

100%

Supply of two ( 2) 30 cubic metre hook lift bins at City of Stirling Recycling Centre Balcatta

Per Month

Free of Charge

100%


Per Kilogram

$0.607 100%

Supply of 30 cubic metre bins for public drop-off days Joondalup/ Wanneroo

Per Bin $204.54 100%


Totally Green Recycling Alternative Offer (continued)


Price (ex GST)

Price Comparison

Supply of 30 cubic metre bins for public drop-off days. All other areas Mindarie

Per Bin $180.00 100%


Per Kilogram

$0.55 100%


Unit Price

(ex GST) Price

Comparison


Per Kilogram

$0.75 122.1%


Per Month

Free of Charge

100%


Per Month

Free of charge

100%


Per Kilogram

$0.65 106.5%



100%


Per Kilogram

$0.65 106.5%

SITA Environmental Solutions


Price (ex GST)

Price Comparison


Per Kilogram

$0.85 139.3%


Per Month

Free of Charge

100%

Supply of two (2) 30 cubic metre hook lift bins at City of Stirling Recycling Centre Balcatta

Per Month

Free of Charge

100%


Per Kilogram

$0.85 140%


Per Bin $110.00 61.11%


Per Kilogram

$0.85 154.5%


Price Variation Mechanism A mechanism was offered in the RFT to allow for an annual variation of prices as a hedge against contract frustration through excessive market fluctuations. The Price Variation Mechanism proposed in RFT 13/107 was the “Annual Consumer Price Index all groups increase, March quarter to March quarter for Perth, applied annually from 1 April.” Sims and Total have agreed to the proposed mechanism. However SITA did not agree and proposed an alternative Price Variation Mechanism. The projected cost of recycling and collection of the MRC E-waste based on 300 tonnes per annum is indicated in the table below:

Cost $/kg (exc GST) Total (ex GST) Price Comparison

TOTAL GREEN RECYCLING (CONFORMING) Tamala 0.648 $97,200 105.5% Balcatta 0.607 $91,050 100% TOTAL $188,250 TOTAL GREEN RECYCLING (ALTERNATIVE) Tamala 0.614 $92,100 100% Balcatta 0.607 $91,050 100% TOTAL $183,150 SIMS E-WASTE RECYCLING Tamala 0.75 $112,500 122.1% Balcatta 0.65 $97,500 106.5% TOTAL $210,000 SITA ENVIRONMENTAL SOLUTIONS Tamala 0.85 $127,500 139.3% Balcatta 0.85 $127,500 139.3% TOTAL $255,000

CONSULTATION The Tenderers referees and Councils utilising e-waste collection services were consulted to understand service performance. Those consulted were:

• City of Stirling

• Eastern Metropolitan Regional Council

• Tenderers Referees ANALYSIS All tenderers submitted conforming offers. The assessment of the qualitative criterion was as follows:

• Management Skills and Systems – Sims and SITA were robust in this area given their established quality and environmental management systems. Both of the Total Green Recycling tenders indicated token compliance with criterion and suppling details of an unaccredited internal quality management system scoring less than Sims and Sita for this criteria. Sims has a proven track record of servicing the recycling industry particularly processing large volumes of e-waste. Sims and SITA achieved higher scores for this criterion.


• Price - The Total Green Recycling Alternative bid achieved the highest score for this criterion.

• Tenderers Resources:

- Facilities - Sims and SITA own their facilities, plant and vehicles where as Total Green Recycling works out of a rented facility.

- Plant and Equipment - Total Green Recycling have indicated they will be reliant hire vehicles to provide collection services. Sims and SITA indicated they would not be utilising third party to service the contract.

- Capacity – Sims has the capacity to deal 100 tonnes per month increasing to 200 tonnes on moving to new facilities in 2011, Total Green Recycling 110 tonnes and Sita 50 tonnes per month respectively.

- Financial Position - An assessment of the tenderers financial characteristics established that Sims and SITA were in a strong financial position and had the resources and capacity to service this contract. The assessment of Total Green Recycling financial profit and loss tender submission revealed a negative result for the first year of trading which continued into the second year and based on assessment by the administration, the financial position of Total Green Recycling was not considered to be as strong as the other two tenderers. Sims and SITA achieved the higher score for this criterion.

• Demonstrated Understanding – All tenderers have the experience and processes to service the contract scoring equally high scores for this criterion.

On balance, the analysis of the qualitative criteria scores indicates that Sims achieved the highest overall score. This was primarily due to competitive pricing, appropriate skills and resources. Consequently it is recommended that Sims be awarded the tender. COMMENT In 2007-08, 16.8 million televisions, computers and computer products reached their end of life, with 84 per cent were sent to landfill. Only 10 per cent were recycled. A combination of actions initiated on a state and national level are aimed to reduce the environmental impact of E-waste by diverting E-waste from landfills by offsetting the cost of the collection of E-waste at major collection points. While the Western Australian government E-waste initiative has commenced the program has limited funding and will cease operating as of October 2010. The National Television and Computer Product Stewardship scheme is unlikely to be implemented until late 2010 or mid 2011; it then remains the responsibility of local government to lead the way for E-waste diversion from landfill and be the primary beneficiaries of the E-waste diversion. STATUTORY ENVIRONMENT Local Government Act 1995 – Sect 3.57 Tenders for Providing Goods or Services POLICY IMPLICATIONS Not applicable.


FINANCIAL IMPLICATIONS The MRC 2010/11 operating budget has an allocation of $300,000 for recycling contractors. If implemented this financial year the National E-waste recycling programs should significantly offset future council costs through refunding of costs. AGENDA REVIEW COMMITTEE MEETING – 13 AUGUST 2010 The Committee request inclusion of an explanation of why other Councils were consulted in relation to this tender and to strengthen the argument in the compliance of the Total Green Recycling in the qualitative criteria. A letter from MRC Administration to City of Stirling enquiring of their continued participation in this tender in view their likely departure from the MRC in 2011. MRC OFFICER RECOMMENDATION That Council accept the Sims E-waste Recycling offer indicated below to collect and recycle MRC E-waste for a period of three years inclusive of GST:


Unit Price

(ex GST)GST Price

(inc GST) Collection and recycling of palletised E-waste from Tamala Park Waste Management Facility on an as required basis

Per Kilogram

$0.75 $0.08 $0.83


Per Month Free of Charge

Free of Charge

Free of Charge


Per Month Free of Charge

Free of Charge

Free of Charge


Per Kilogram

$0.65 $0.064 $0.714



Free of Charge

Free of Charge


Per Kilogram

$0.65 $0.065 $0.715


ITEM 8.1.8 STRATEGIC WASTE MINIMISATION FUNDED PROJECTS File No: WST/104 (D/10/5797) Attachment(s): 1. Two Bin Recycling Trial (Clean2Stream) (MRC) 2. Two Bin Recycling Trial (Clean2Stream) Marketing &

Communications (The Hub) 3. Tamala Park Landfill Mixed Bulky Waste Audit (Hofstede &

Assoc) 4. Recycling Centre of Balcatta Commercial Mixed Bulky Waste

Audit (Hofstede & Assoc) 5. Best Practice Bulky Hard Waste & Green Waste Verge

Collection (Hofstede & Assoc) 6. Events Recycling Assessment of Solid Waste Management at

the 2010 Perth Skyworks (Encycle) 7. Report for Waste Minimisation & Recycling Practices -

Infrastructure Waste (GHD) Author: Ian Watkins

SUMMARY The purpose of this report is to provide Council with information on the outcome of waste minimisation projects completed in the 09/10 financial year, utilising funds allocated through the Waste Authority Regional Funding Programme (RFP) for Local Government. The RFP is based on the concept of the Waste Authority providing funding for regional collaboration, bringing together two or more local governments who share common goals and objectives for improving waste management and resource recovery practices. BACKGROUND The Strategic Waste Management Plan Development Scheme was developed by the previous Waste Management Board, together with Department of Environment and Conservation (DEC) and the Western Australian Local Government Association (WALGA). The purpose of the Strategic Waste Management Plan Development Scheme is to encourage and assist all local governments in the state to work collaboratively to deal with waste management in their individual and collective jurisdictions. Phase 1 of the Scheme, the reporting of waste related data by local governments, commenced in May 2007 and was completed in December 2007. Ninety one percent of local authorities in the state participated in the survey. Phase 2 of the Scheme involved the development and approval of Strategic Waste Management Plans and was completed in September 2008. Ninety five percent of local authorities in the state participated. In 2008 Mindarie Regional Council officers (MRC) developed a Regional Strategic Waste Minimisation Plan (SWMP) and individual SWMP’s for each member Council. This process was in response to the second phase of the Strategic Waste Management Plan Development Scheme. The Waste Authority invited all eligible groupings of local governments to participate in the pilot phase of the Regional Funding Program in 2009. In order to access funding these regional groupings were required to develop Regional Investment Plans derived from their

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SWMP’s. Priorities identified within the plans formed the basis of investment through the RFP. Funding to develop the plans and undertake identified priority actions was made available from the Landfill Levy fund. Seven priority projects identified in the MRC SWMP were put forward to the Department of Environment and Conservation for funding and $400,000 was approved and allocated to the MRC Region in July 2009. The projects were:

1) Two Bin Recycling Trial (Clean2Stream)

2) Bulky Waste Assessment - Tamala Park and Balcatta Recycling Centre

3) Verge Waste Assessment

4) Event Recycling Assessment

5) Local Government Infrastructure Works Waste Assessment

6) Transport and Haulage Methodologies Assessment

7) Project Management DETAIL

Project 1: Two Bin Recycling Trial (Clean2Stream) The Clean2Stream trial was conducted over an eight week period from 11 February 2010 to 8 April 2010 within the Town of Cambridge in the suburbs of Floreat and Wembley. The trial involved 1,088 residences containing a mix of single houses, multi unit dwellings, flats and commercial premises. A system was proposed that asked residents to undertake a completely new approach to the conventional two bin collection system which encouraged them to separate organic compostable (wet) materials and a broader range of recyclable (dry) materials. The new Clean2Stream system was promoted as a two bin recycling system with all materials placed in the bins promoted as a valuable resource, not waste. The aim of the study was to establish if the new mix of materials in a two bin recycling system is easy to use and accepted by participants, and to assess the impact that the quality and nature of the materials in each stream has on existing recycling processes. Results from the trial indicated high levels of acceptance of the system by householders, and cleaner organic and non-organic streams.

Summary of Findings:

Community acceptance The acceptance of the two bin recycling trial by the community can be gauged in two ways, the general attitude of participants that made contact with staff during the course of the trial together with results from interviews by the marketing and communication consultants, and from the operational and audit data presented in the attached report. Feedback in the form of phone calls, emails and face to face contact with participants was overwhelmingly positive and any criticism that was received was constructive and aimed at improving the process. In conversation with participants while undertaking on-street audits it was often raised that during the trial, incorrect separation of materials was the source of spirited discussion within many households. Household members not separating materials into the correct bins were encouraged by others in the household, often children, to adhere to the trial requirements.

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Findings from stakeholder research suggest that the trial was well received by the majority of participants (Marketing and Communications Report attached). Data gathered during the trial indicates that a significant percentage of participants were willing to undertake new and sometimes time consuming tasks to improve waste management processes and increase the potential to recycle, and that a broad interest in improving waste management exists in the community. Organic bin collection and processing Results showed that a high percentage of participants were prepared to rigorously sort their waste and that a much cleaner organic stream could be produced from the household waste stream. It appears that single houses are prepared to readily adapt to a new process to sort waste, but residents of multi unit dwellings would offer a greater challenge to be persuaded to sort their waste. Investigations showed that, the average weight of the household waste bin reduced by approximately 30 percent when a household undertook alternative sorting of its organic materials and dry recyclables. The result was a 40 - 50 percent increase in the number of households serviced per vehicle collection load. In the long term this reduction in quantities would reduce vehicle movements transporting compostable waste to resource recovery facilities and produce a cleaner organic resource stream. Depending on the nature of their operations and the type and volume of waste produced, commercial operations could be readily included in an alternative two bin collection system. Most of the commercial premises in the trial area produced little organic waste but relatively high amounts of dry recyclable material. Those that produced higher amounts of organic waste experienced some difficulty with some aspects of the collection system. Dry commingled recycling bin collection and processing The Green Recycling Material Recovery Facility (MRF) in Bunbury was able to process the broader range of materials with little difficulty, and adapting to a broader dry recycling stream would be possible with existing equipment to produce a separate cleaner product which could be directed to a potential market or use if available. Though not specifically assessed in this study, the cost of processing non-organic materials at a MRF would be less expensive than if processed through the Resource Recovery Facility (RRF). Depending on the location of a facility, if the same amount of non-organic material was directed to landfill from the existing waste stream as is currently occurring, it would be likely to be more cost effective and efficient to process through a MRF rather than the RRF. Also, if more dry non organic material is separated from the organic stream there is less potential for contamination in the composting process and the compost product will be significantly cleaner. The average weight of the dry recyclable bin increased by approximately 60 percent and the average weekly bin volume was approximately 70 percent. To address this change, collection frequencies, bin numbers or bin sizes would need to be increased at particular residences. Increases in transportation costs of dry recyclables would be offset by reductions in transport costs of organic materials. The region currently processes approximately 24,000 tonnes of dry recyclables from households per annum and an alternative two bin collection system could add an additional 10,000-15,000 tonnes per annum to the dry recyclables stream. The RRF at Neerabup is a facility designed to produce a high quality compost product from organic waste. Although the process is capable of separating non-organic waste, there is a significant cost in transporting the non-organic component to the plant, processing, sorting and storing, then again transporting to a landfill site as a residue from the process. The higher the amount of non-organic material in feedstock to the RRF the

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greater the potential for contamination. Also, once mixed with organic waste the non-organic component becomes a less manageable product for any potential alternative uses. The main benefits of separating the non-organic fraction from the waste stream would be to improve the quality of the compost product at the RRF and make available a cleaner and easier to manage non-organic product. Commercial premises operators interviewed advised that the price incentive currently offered by the Town of Cambridge making commingled recycling collections less expensive than waste collections, encourages more efficient sorting of waste and dry recyclable materials and suited the needs of most commercial operations in the trial area. Collection costs below are based on Town of Cambridge 09/10 fees and charges.

• First two 240 litre commingled recycling bins – free (collected fortnightly)

• Additional 240 litre commingled recycling bins - $91 p/a (collected fortnightly)

• 240 litre commercial waste bin - $267 p/a (collected weekly) Transfer of materials between bins Under normal collections in the trial area the average weekly collection weights of the waste and recycling bins would be:

• Waste bin 17-18 kg/bin

• Recycling bin 7 - 8 kg/bin (15.1 kg fortnightly collection)

The distribution of materials during the trial was:

• Organic bin 12-13 kg/bin

• Dry recycling bin 11-13 kg/bin (weekly collection)

Report Recommendations: 1. The MRC to assess the impact on the RRF of diverting non-organic material

from the general waste bin.

2. The MRC to assess the impact on dry recyclable recovery of increasing the range of non-organic materials in the yellow top recycling bin.

3. The MRC to gauge member Council acceptance of a large scale rollout of a Clean2Stream collection system.

4. The MRC to gauge community acceptance of a large scale rollout of a Clean2Stream collection system.

Project Conclusion This project has demonstrated that there is wider community acceptance towards a wet and dry bin collection system. The implementation of this type of collection system would dramatically improve the performance (Waste Diversion Target and compost quality) of the RRF and potentially increase recycling quantities of the Materials Recovery Facilities (MRF’s). The future implementation of this type of collection system should be a serious consideration within the Region. Project 2: Bulky Waste Assessment - Tamala Park and Balcatta Recycling Centre An audit and assessment of bulky waste delivered to Tamala Park and Balcatta Recycling Centre was conducted over seven weeks in September and October 2009. Loads were selected from both sites and taken to an area at Tamala Park for auditing.

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The purpose of the study was to identify and quantify waste fractions that can be removed from the waste stream to assess the potential for expanded resource recovery and extend the remaining life of the Tamala Park landfill site. Over the duration of the audit each commercial vehicle driver was interviewed for the following information:

1. Suburb of origin

2. Vehicle type

3. Source process

• Demolition site

• Construction site

• Workshop waste

• General clean-up (Commercial)

• General clean-up (Residential) – NB: This category represents all mixed waste brought in from private households by commercial operators. It is not an indication of waste brought in by householders direct

• Other

4. Waste weight and truck volume Two representative samples were taken to identify and quantify bulky waste fractions; the first from the open skip/tipper commercial vehicles, and the second from the self haul/non-tipper commercial vehicles. The first of these samples was categorised using an excavator at the landfill site, so only those fractions that could be easily separated by such mechanical means were identified, those being:

• Timber

• Plastic

• Concrete

• Metal

• Green-Waste

• Carpet / Underlay

• Soft Furnishings/Mattresses

• Tyres

• Wall sheeting (Fibro, Gyprock etc)

• Residue/Mixed General Rubbish The second sample was categorised through visual inspection of waste, so in addition to the above waste fractions, the auditors were also able to identify the following waste fractions in the sample from self haul/non-tipper vehicles:

• Glass

• Styrofoam

• Pallets

• Insulation

• Tiles/Bricks/Rubble

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• Organics (inc. paper, soil etc) As noted, all commercial vehicles carrying mixed bulky waste loads to the site during the audit period were weighed and all drivers were interviewed for suburb of origin and waste source data. This data was used to estimate total annual commercial mixed bulky waste being disposed of at Tamala Park and the Balcatta Recycling Centre.

The major components of the bulky waste were:

• Tamala – Mixed Timber 20% / Metal 5% / Mixed Plastics 4%

• Balcatta - Mixed Timber 14% / Carpet 10% / Metal 7%

Report Recommendations: 1. Commence the redesign of the Tamala Park and Balcatta Recycling Centre

transfer stations and amend the tipping policy and fees structure to increase the amount of waste recycled.

2. Work collectively to identify and introduce best practice for the design and operation of waste transfer, waste minimisation and recycling functions conducted at the Recycling Centre of Balcatta and the transfer station at Tamala Park.

3. Investigate the introduction of excavators to “pick” through bulky waste delivered by member Local Governments and casual tippers with the objective of removing recyclable materials to slow the consumption of landfill airspace.

4. Collaborate with the City of Stirling to investigate the use of mechanised means to:

• Improve the safety of clients tipping waste at transfer stations.

• Reduce the amount of waste sent to landfill by recovering recyclable materials from the bulky waste stream.

Project Conclusion This project has provided significant data on the type and quantity of material being delivered to the Region’s two transfer stations. This data will be invaluable in designing future modifications to these facilities as well as influencing improvements in recycling activities. An important aspect to note is that a large proportion of the material is from the commercial sector which reacts to competitive gate fees; hence, is not a “captive” waste stream. Any future systems implemented to cater for this material need to consider the impact of gate fees on the available quantity of this material. Project 3: Verge Waste Assessment The purpose of the study was to identify and quantify waste fractions suitable for recovery from the verge collection waste stream, and from this, to identify possible methods of diversion. Random representative households from six member Councils across the Mindarie Regional Council were audited during the period September to November 2009. No collections were scheduled in the Town of Vincent during the project period. Verge waste was surveyed for the following waste fractions:

• White goods

• Scrap metal

• Furniture

• Timber

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• Plastics

• Timber

• E-waste

• Cardboard

• Bicycles

• Toys

• Styrofoam

• Tyres

• Mattress

• Glass • General waste • Building material • Hazardous waste

A Total of 1,502 households were audited during September to November, 2009. This included: 380 flats (25% of audited households); 28 semi detached houses (2% of audited households); 1,016 single houses (68% of audited households); and 78 units (5% of audited households). The largest types of waste disposed of through verge waste collection are scrap metal and timber, 30% and 27% of waste respectively, and both have resource value. In the first instance it is recommended to focus on recovery and recycling of these materials; followed by the next high volume waste to progressively recover materials from this waste stream. Special consideration should also be given to e-waste quantities as e–waste generation is currently escalating due to the phasing out of analogue systems in favour of digital electronic equipment in addition to regular home computer equipment replacement. The proportion of e-waste currently going to landfill is three percent of verge waste or approximately seven hundred (700) tonnes per annum. The potential resource value of e-waste, the high risk of pollution potential and the desire to keep this waste from landfill disposal creates an opportunity to anticipate and put management initiatives in place to prevent e-waste from entering the landfill disposal stream. For each member Council to develop respective verge waste minimisation policy it is recommended that each MRC member contributes to a common MRC waste minimisation policy and that public education campaigns, verge waste management practices and public documentation be consistent across the MRC catchment. Report Recommendations:

1. To develop regional waste data collection system.

2. MRC to develop a regional policy on verge waste management.

3. To evaluate the option of recyclable collection only and target maximum diversion of these recyclables.

4. To review the collection system and frequencies with a view to a coordinated regional approach.

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5. To establish a review committee to look at developing a set of guidelines that is consistent on a regional basis and consistent with the MRC Waste Minimisation Policy.

6. To establish verge waste education campaigns for all residents of the Mindarie Region.

7. To consider a differential charging system where green waste and recyclables are collected as part of council services and waste collected for landfilling to be chargeable.

8. To develop an online Resident Waste Service Request Form to allow residents to request collection and to immediately inform Council about Illegal dumping lost or damaged bins and missed collections.

9. To develop verge waste operational manual.

10. To place e-waste as the primary priority for resource recovery and diversion from landfill from 2010 onwards.

11. To enforce the guidelines.

12. To develop a user friendly amalgamated bulk verge waste page on the MRC website.

13. To conduct surveys to gauge residents level of satisfaction with verge waste collection services, and to identify any underlying issues with compliance.

14. To engage with WAMA to conduct investigation into legal framework for aspects of verge waste disposal and collection with a focus on public liability, OH&S and Council obligations and rights.

15. To develop a clear policy on scavengers for verge waste collection.

16. To establish a strong joint venture relationship with charities. Project Conclusion This project has provided significant data on the type and quantity of material put out on the residential verges. This data will be invaluable in developing solutions for the diversion of this material away from landfill. This waste stream is seen as a “captive” market on which the MRC can rely. Consequently, the MRC can implement recycling solutions with confidence that this material should always be available. The development of an RRF Stage 2 should be focused around the sorting of this waste stream as the quantity is currently available to justify a large scale sorting facility, the sorting process is relatively simple and this bulky material consumes significant quantities of landfill airspace. Project 4: Event Recycling Assessment The aim of the project was to provide an assessment of the effectiveness of the collection systems and public perceptions and behaviours relating to waste and recycling at the 2010 Australia Day Skyworks event, with a view to improving upon the effectiveness of event recycling systems in future years. The objectives of this project were to:

• Understand public perception of waste collection services.

• Understand the problems and opportunities relating to the existing system.

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• Reduce waste to landfill and increase recycling from the event.

• Decrease litter at the event.

• Respond to community expectations regarding recycling and waste management.

The methodology for this project involved conducting a visual waste assessment of waste and recycling skips during the day of the Perth Skyworks event (from 3:00pm to 10:00pm) and the following morning (from 5:00am to 7:00 am). Three auditors patrolled the three event areas (Perth Esplanade/Supreme Court Gardens, Langley Park and South Perth Foreshore). Behaviour associated with skip use and littering was recorded using a standard data sheet. A short face to face attitudinal survey was conducted by the Mindarie Earth Carers on the day, throughout the event areas. The assessment was undertaken in response to a commitment from MRC and the City of Perth to improve their waste management practices and to support the preparation of waste management and recycling guidelines for public events. The key findings from the assessment of the waste systems, behaviour and attitudes were that:

• Attendees at the event generally think that recycling is important and would like to see the opportunity to recycle offered.

• Attendees at the event did not understand the different bin types or the materials that could be recycled.

• Skip bins are not an effective way of collecting either waste or recyclables from a public event. Skips are not widely used by the public, who still look for wheelie bins or public litter bins. Skips do not encourage good recycling habits, can have health and safety risks and are difficult to place clear signage on.

• Recycling messages were only verbally communicated by the Keep Australia Beautiful team with the Scouts and the Mindarie Earth Carers; opportunities for clear, consistent messaging about the recycling options at the event were missed.

Report Recommendations:

1. Prepare a comprehensive Waste Management Plan (WMP) in consultation with event organisers, cleaners and waste and recycling service providers.

2. Communicate the Waste Management Plan to all relevant event contractors.

3. Evaluate and review the effectiveness of the Waste Management Plan at the completion of the event and record lessons learnt and potential solutions to problems for the organisers of future events.

4. Ensure clear data reporting responsibilities are included in the waste service provider’s contract and require evidence of similar reporting on previous contracts.

5. Replace the use of skips with a greater number of smaller recycling and general waste receptacles which are more appropriate to use by the general public.

6. General litter bins could be supplemented by larger bins to act as drop off points for the red and yellow recycling bags.

7. Recycling bins should look as different as possible to rubbish bins. Ensure that signage is very clear about what goes in each bin; recycling signage should include clear pictures.

8. The collection and sorting contractor(s) are engaged in the process of developing the system to ensure that the materials collected can be adequately dealt with by the sorting facility.

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9. Always place recycling bins adjacent to a general waste bin and ensure that general waste bins are the most easily accessible option.

10. Use bin ‘caps’ or other technique to make bins very clearly different to rubbish bins.

11. Consider the use of ‘rosettes’ and/or shaped holes in recycling bins to reinforce the message that these bins are for a specific product (i.e. beverage containers).

12. Vendors should be provided with their own suitable back-of-house bins rather than relying on event recycling receptacles.

13. A review of practical and efficient back-of-house receptacle and collection systems should be conducted for future Skyworks events.

14. Vendors should be engaged during the review and in the development of a future WMP.

15. Sorted and clean recyclables should be kept separate and secure – possibly using lidded, locked skips to maintain the low contamination after the event.

16. Dedicated, small, staffed recycling stations should be implemented or staff should be allocated to small ‘banks’ of recycling bins to assist and inform the public. This would be more effective at collecting uncontaminated recyclables, even if this entailed having fewer recycling bins around the foreshore area.

17. Biodegradable bags are maintained as a way of collecting rubbish and preventing litter.

18. The collection of recycling in exchange for rewards is reviewed to identify the value and aim of this activity. Since the recyclables collected are clean and valuable, this may be a positive function that engages with attendees. The bag type could be reviewed, possibly switching to re-usable, more durable bags to collect recycling for rewards that reinforces the distinction between waste and recyclables. The provision of rewards from the recycling zone will need to be significantly more widely advertised and have greater number of stations around the foreshore area.

19. Food vendors at the Skyworks event are provided with specific bins for their ‘back of house’ waste including options for cardboard and other key recyclables if appropriate. This will avoid filling up public bins with vendor waste.

20. Where vendors sell large quantities of drinks in recyclable packaging, specific recycling stations could be set up in the vicinity of the vendor using appropriate. signage and pairing with general waste options as discussed in Section 5.3.

21. Requiring biodegradable or compostable packaging from food vendors is given substantial thought before implementation. There would be greater benefits from implementing other recycling systems well and possibly looking at small-scale implementation of separating compostable waste in a few years’ time, once other systems are well-established and operating effectively.

22. Community awareness and marketing of recycling programs should be increased prior, during and after future Skyworks events.

23. City of Perth must ensure the post-event recycling meets the public’s expectations.

24. Research and identify appropriate event recycling signage and message.

25. Identify greater opportunities to promote recycling. 26. Robust and credible data collection mechanisms are written into contract

documentation for the waste service provider to allow reporting of recycling rates for positive publicity and continuous improvement.

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Project Conclusion This project has identified the complexities associated with materials recycling activities at large public events. The information gathered during this project should be utilised by the City of Perth and other member Councils to improve the recycling activities at public events. As a process of continuous improvements there need to be a system implemented to collect data from future event recycling programs including the pros and cons associated with each event in order to develop sustainable event recycling solutions. Project 5: Local Government Infrastructure Works Waste Assessment This project undertook an investigation into recycling and disposal practices of Local Government infrastructure works concentrating on pavement, drainage and parks operations in all MRC member Councils. The objective of the investigation was to identify the most efficient infrastructure waste avoidance and recycling methods and then seek to adopt these methods through all member Local Governments in accordance with the MRC Strategic Waste Minimisation Plan. The investigations are to provide assistance in developing integrated recycling opportunities for the local government park and construction department waste streams. This will also assist in diverting these materials from the Tamala Park landfill and into more suitable end uses or inert Class 1 landfills. The main focus areas of the study included pavement, drainage and parks operations. Throughout the study it became apparent that drainage and pavement overlapped and therefore where incorporated into one area of interest. Pavement and drainage waste materials generally consisted of sand, concrete (in the form of old drain pipes, signs, kerbs, drainage covers), pavers from sidewalks and road profiling/asphalt all of which are produced from refurbishment and maintenance activities. Additional waste is generated from street sweepings and general rubbish that is illegally dumped, or in the form of damaged/old signs, bus shelters, and wooden posts. Waste generated from parks departments consisted of general rubbish either illegally dumped or disposed of within parks bins, grass, greens (plant/tree prunings), mixed rubble (e.g. signs with concrete), park benches and wooden posts. Summary of Findings: City of Perth

• Infrastructure materials - Lack of space restricts recycling internally; works and waste largely managed by contractors

• Green waste – maintenance carried out internally and contractors; Classic Trees prune and mulch trees annually

City of Stirling

• Infrastructure materials – 100% collected by recycling contractors, except asphalt

• Asphalt – recycled internally • Green Waste –recycled internally and reapplied to parks as mulch; also

transported from the Balcatta site and externally recycled at Soil Land. Town of Vincent

• Infrastructure materials – generally contractors undertake works and dispose of waste (final destination unknown); when undertaken internally waste material is sent to JFR McGeough Resource Recovery Facility.

• Green Waste – contractors undertake recycling of large tree prunings and reapplied to parks as mulch; other green waste is sent to JFR McGeough Resource Recovery Facility where recycling is undertaken.

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City of Wanneroo • Infrastructure materials – works and wastes largely managed by contractors;

waste that is managed by the council is mainly recycled externally through a number of recyclers.

• Green Waste – majority of green waste recycled in house and reapplied as mulch, remaining green waste goes to site in Wangara where it is recycled.

City of Joondalup

• Infrastructure materials – works and wastes largely managed by contractors; waste managed by the council is taken to Eclipse in Neerabup.

• Green Waste – chipped by City of Wanneroo and reused in parks also green waste is taken to Grass Growers in Neerabup for recycling.

Town of Cambridge

• Infrastructure materials – waste recycled by contractors on demand basis with the exception of pavers which are recycled and resold.

• Green Waste – majority of works and waste managed by contractors; council. undertakes maintenance work with contractor recycling greens back into park.

Town of Victoria Park

• Infrastructure materials – majority of waste and works managed by contractors; space permitting clean sand, concrete mix and road profiling recycled internally.

• Green Waste – majority of works and waste managed by contractors.

Report Conclusions: • MRC member Councils do not currently share materials or facilities, therefore

restricting recycling options for materials as quantities are often inadequate.

• Lack of space at council depots or on council land largely restricts internal recycling opportunities within the councils.

• Material transport and illegal dumping costs appear to be the most detrimental in regards to cost for the councils within parks operations.

• Lack of information available in regards to the infrastructure waste particularly in incidences where work within the council is completed by contractors.

• Green waste generated from the parks within each council is largely recycled either internally or externally.

• Several councils are back loading materials from recycling facilities reducing the amount of travel time, cost and gas emissions produced.

Report Recommendations:

1. Establishment of a central transfer station, allowing opportunity for the councils to store and recycle materials on a larger scale and reducing the amount of transport time and cost for disposal. This may also allow sharing of materials between MRC member Councils and increase recycling of materials.

2. Develop a uniform data collection procedure either maintained by each council or by the waste facilities to improve MRC knowledge of wastes deposited to Tamala Park landfill and understand design needs for a central transfer station. In the interim, MRC should request regular data information from member Councils outlining waste disposal quantities and categories from waste facilities.

3. Undertake a workshop with all councils to discuss possibilities of resource/infrastructure sharing (i.e. plant ,mulch, wood chippers).

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4. Develop common contracts for any work currently subcontracted to increase opportunities for recycling and waste diversion from Tamala Park along with developing standardised contracts between MRC member Councils. Particularly in the collection and disposal of parks and infrastructure waste where this can increase cost and time efficiency.

5. Back loading of trucks from Construction and Recycling Material Disposal Facilities to reduce carbon emissions and travel time.

Project Conclusion This is not a particularly large waste stream of which very little material ends up at Tamala Park Landfill. However, as this is a waste stream that is generated and controlled by the member Councils, it is anticipated that with little effort member Councils could co-ordinate activities to share solutions and possibly resources to maximise recycling activities. Project 6: Transport and Haulage Methodologies Assessment MRC is currently developing an Integrated Regional Plan to establish and maintain a waste processing capability for at least municipal solid waste generated within the region. A major consideration within the Integrated Regional Plan is the transport of waste within the region. The Transport and Haulage Methodologies Assessment project was incorporated into the development of the Integrated Regional Plan. Detail will be available on completion of the Integrated Regional Plan. The objective of this project is to identify what opportunities exist and what steps need to be taken to optimise the collection and transport of materials for the purposes of recycling and disposal. The project is intended to identify the optimum travelling distances for waste collection and transportation vehicles in relation to landfill locations, premises serviced, volumes of waste transported, fuels consumed and emissions to the atmosphere from when a truck is filled to capacity to the point of discharge and what benefits can be derived from:

• Locating processing facilities closer to the point of collection.

• Using transfer stations to process and move waste to recycling facilities and landfill sites.

The project will also identify future processing and disposal locations and consider:

• Increases in the:

- Time involved in delivering these materials.

- Manpower and plant operating costs.

- Greenhouse gas emissions.

• Potential improvements in collection, processing and transport productivity. Project 7: Project Management A project officer was appointed to:

• Act as project manager /administration support officer for the six waste minimisation projects submitted to the Waste Authority for funding through the Regional Investment Plan.

• Prepare regular performance reports against all Regional Investment Plans projects and the state of waste minimisation for use by all member Local Governments.

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• Liaise with all member Councils regarding waste minimisation within MRC. Way Forward Future Strategic Waste Minimisation project funding is anticipated to be received from the Waste Authority towards the end of 2010. On receipt of this funding, either additional work will be carried out to expand on the suite of 2009/10 projects or new projects will be implemented based on the direction set out in the MRC Strategic Waste Minimisation Plan. CONSULTATION Consultation occurred with the following:

• All MRC member Councils

• Eastern Metropolitan Regional Council

• Southern Metropolitan Regional Council

• Western Metropolitan Regional Council

• Waste Education Strategy Steering Group

• Department of Environment, Climate Change & Water NSW

• Shoalhaven City Council NSW

• Anglicare

• St Vincent de Paul

• Good Samaritans STATUTORY ENVIRONMENT Nil. POLICY IMPLICATIONS Nil. STRATEGIC IMPLICATIONS Waste minimisation activities are consistent with the MRC Strategic Plan 2009-2029. Objective One - WASTE MANAGEMENT To manage waste in a way that

• Maximises resource recovery.

• Minimises waste to landfill in order to minimise environmental impact. Objective Three - INDUSTRY LEADERSHIP AND ADVOCACY To identify and promote industry-wide initiatives for improvements to waste/resource management, particularly in relation to waste minimisation and resource recovery. The proposed way ahead is for the Administration to work with the member Councils to develop an action plan based on the recommendations from the various projects reports.

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FINANCIAL IMPLICATIONS 2009/10 projects were carried out utilising Waste Authority Regional Funding Program for Local Government via a grant of $400,000. COMMENT The ongoing funding of waste minimisation projects by the Waste Authority and the corresponding co-contributions by the MRC are essential to continue down the path of reducing waste to landfill. The projects undertaken in the 2009/10 financial year have provided the MRC with significant waste management data in order to assist in determining the MRC strategic direction towards zero waste. AGENDA REVIEW COMMITTEE MEETING – 13 AUGUST 2010 Nil discussion. MRC RECOMMENDATION That Council:

(i) receive this report on the outcome of the Strategic Waste Minimisation funded projects for the 2009/10 Financial Year

(ii) approve an approach for the Administration to liaise with the member Councils to develop an action plan based on the recommendations from the various project reports

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ATTACHMENT ONE

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TWO BIN RECYCLING TRIAL (CLEAN2STREAM) (MRC)

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ATTACHMENT TWO

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TWO BIN RECYCLING TRAIL (CLEAN2STREAM) MARKETING & COMMUNICATIONS (THE HUB)

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ATTACHMENT THREE

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TAMALA PARK LANDFILL MIXED BULKY WASTE AUDIT (HOFSTEDE & ASSOC)

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ATTACHMENT FOUR

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RECYCLING CENTRE OF BALCATTA COMMERCIAL MIXED BULKY WASTE AUDIT (HOFSTEDE & ASSOC)

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ATTACHMENT FIVE

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BEST PRACTICE BULKY HARD WASTE & GREEN WASTE VERGE COLLECTION (HOFSTEDE & ASSOC)

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ATTACHMENT SIX

TO ITEM 8.1.8


26 AUGUST 2010

EVENT RECYCLING ASSESSMENT OF SOLID WASTE MANAGEMENT AT THE 2010 PERTH SKYWORKS (ENCYCLE)

ITEM 8.1.8


Page 395

ATTACHMENT SEVEN

TO ITEM 8.1.8


26 AUGUST 2010

REPORT FOR WASTE MINIMISATION & RECYCLING PRACTICES – INFRASTRUCTURE WASTE (GHD)

ITEM 8.1.8


Page 437

MINUTES

STRATEGIC PROJECTS COMMITTEE

FRIDAY 9 JULY 2010

TIME: 8.30AM


Managing waste and recovering resources responsibly Constituent Members: Cities of Perth, Joondalup, Stirling, and Wanneroo.

Towns of Cambridge, Victoria Park and Vincent

ITEM 8.2.1


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MINUTES

9 July 2010 A meeting of the Strategic Projects Committee was held at the Town of Vincent, 244 Vincent Street, Leederville, on Friday 9 July 2010. The meeting commenced at 8.30am.

COMMITTEE MEMBERSHIP Delegates Karen Caple (Chairman) Director City Businesses City of Wanneroo Martyn Glover (Deputy Chairman) Director Infrastructure Services City of Joondalup Chris Colyer Director Infrastructure Town of Cambridge Geoff Eves Director of Infrastructure City of Stirling Doug Forster Director of Business Units City of Perth Rick Lotznicker Director Technical Services Town of Vincent Kevin Poynton Chief Executive Officer MRC Anthony Vuleta Director Technical Services Town of Victoria Park Deputy Delegate Jane Pritchard Mgr Infrastructure Mgt Services City of Joondalup Kalwant Dhillon Chief Financial Officer MRC Shane Spinks Manager City Business City of Wanneroo

The Minutes have been confirmed by resolution of the Strategic Projects Committee on 10 September 2010. ...............................................................................CHAIRMAN

MINDARIE REGIONAL COUNCIL STRATEGIC PROJECTS COMMITTEE MINUTES – 9 JULY 2010

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ITEM 8.2.1


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TABLE OF CONTENTS

ITEM

SUBJECT

PAGE NO

1 DECLARATION OF OPENING, ANNOUNCEMENT OF VISITORS, ATTENDANCE AND APOLOGIES

4

2 CONFIRMATION OF MINUTES OF PREVIOUS MEETING 14 MAY 2010 5

3 BUSINESS ARISING FROM THE PREVIOUS MEETING 5

3.1 Item 3.2 – Future Landfill Site Investigation 5

3.2 Item 3.3 – Budget 2010/2011 5

4 STRATEGIC PROJECTS / INITIATIVES 5

4.1 Strategic Integrated Regional Plan 5

4.2 Future Landfill Site 5

4.3 Mindarie Regional Council – RRF Stage 2 6

4.4 Waste Collection Methodology 6

4.5 Tamala Park Closure Plan 6

4.6 Tamala Park Regional Council Interface 7

5 CURRENT BUSINESS ITEMS 7

5.1 Budget 2010/11 7

5.2 Mindarie Regional Council – RRF 1 7

6 NEW BUSINESS ITEMS 7

7 NEXT MEETING 7

8 MEETING CLOSED 7


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ITEM 8.2.1


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1 DECLARATION OF OPENING, ANNOUNCEMENT OF VISITORS, ATTENDANCE

AND APOLOGIES The Chair opening the meeting at 8.30am and welcomed Deputy Delegates Jane Pritchard, John Wong and Craig Wilson to the meeting. The Strategic Projects Committee (SPC) discussed the format of the Table of Contents to the Agenda. The SPC agreed on the following format:

1. Declaration of Opening, Announcement of Visitors and Apologies

2. Endorsement of Previous Minutes

3. Matters Arising from Previous Minutes

4. Strategic Projects / Initiatives

4.1 – Strategic Integrated Regional Plan

4.2 – Future Landfill Site

4.3 – Mindarie Regional Council RRF Stage 2

4.4 – Waste Collection Methodology

4.5 – Tamala Park Closure Plan

4.6 - Tamala Park Regional Council Interface

5. Current Business Items

5.1 - Budget

5.2 - Mindarie Regional Council RRF1

6. New Business Items

7. Next Meeting

8. Meeting Closed Attendance Karen Caple (Chair) Director City Businesses City of Wanneroo Chris Colyer Director Infrastructure Town of Cambridge Kalwant Dhillon (Deputy) A/Chief Executive Officer MRC Doug Forster Director of Business Units City of Perth Jane Pritchard (Deputy) Mgr Infrastructure Mgt Services City of Joondalup Craig Wilson (Deputy) Mgr Asset & Design Services Town of Vincent John Wong (Deputy) Manager Infrastructure Services Town of Victoria Park Observers Ian Watkins Project Manager MRC Lynda Nyssen Governance Officer MRC Apologies Martyn Glover Director Infrastructure Services City of Joondalup Rick Lotznicker Director Technical Services Town of Vincent Kevin Poynton Chief Executive Officer MRC Anthony Vuleta Director Technical Services Town of Victoria Park


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ITEM 8.2.1


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2 CONFIRMATION OF MINUTES OF PREVIOUS MEETING – 14 MAY 2010 MOTION: (Moved: C Colyer Seconded: K Dhillon) RECOMMENDATION That the Minutes of the Strategic Projects Committee Meeting held on 14 May 2010 be APPROVED and the Chairman invited to sign same as a true record of the proceedings. (Carried: 7/0) 3 BUSINESS ARISING FROM THE PREVIOUS MEETING 3.1 Item 3.2 – Future Landfill Site Investigation

Question was asked why this Item was presented at the Ordinary Council Meeting held on 1 July 2010 as the SPC Minutes of 14 May 2010 stated that this project be discussed further at the July 2010 SPC meeting.

On behalf of MRC Administration, Ian Watkins responded:

• This Future Landfill Site Investigation Item was initially presented to the SPC at its meeting held on 14 May 2010. At this meeting, the Committee resolved as follows:

“That this project be discussed further at the July Strategic Projects Committee meeting.”

• Following the 14 May 2010 SPC meeting, a site inspection of the Culford property in North Bannister identified the significant potential of this site. With this property currently being on the market for sale and the extensive Local Government Act process required if the Mindarie Regional Council was to purchase the property, to expedite the process the MRC Administration made the decision to take this Item directly to the next Ordinary Council Meeting (1 July 2010). At this meeting, Council resolved as follows:

“That Council:

(i) note the progress report on investigations to identify a suitable replacement landfill for Tamala Park

(ii) approve the Business Plan for the purpose of giving Statewide public notice under the Local Government Act and to consider any submissions and whether to proceed with the transaction at the next available meeting”

3.2 Item 3.3 – Budget 2010/2011

The SPC noted that they were happy that the feedback from the SPC meeting held on 14 May 2010 was incorporated into the 2010/11 Budget papers presented to Council at the Budget Workshop held on 3 June 2010.


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ITEM 8.2.1


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4 STRATEGIC PROJECTS / INITIATIVES 4.1 Strategic Integrated Regional Plan

MRC Administration via Ian Watkins advised the following:

• The Hyder Integrated Regional Plan Workshop with Elected members did not proceed as a date could not be confirmed;

• The Draft Final Report will be finalised at the end of July 2010; and

• The Draft Final Report will be forwarded to the MRC Officers and to the SPC for review and discussion at its next meeting.

4.2 Future Landfill Site

MRC Administration via Ian Watkins advised the following:

• Item presented to Council at the Ordinary Council Meeting held on 1 July 2010;

• Advertisement placed in West Australian on 7 and 10 July 2010 for public comment on MRC Business Plan to purchase property; and

• Business Plan plus public comments to be presented to Council at Ordinary Council Meeting to be held on 28 October 2010.

Chair requested that the Council Minutes on this Item be attached to the SPC Minutes.

4.3 Mindarie Regional Council – RRF 2

Summary of discussion held:

• Interim report noted;

• Reference to and integration with the Hyder Report research and outcomes is critical;

• Capture and include the benefits of past planning and experiences, in exploring RRF 2;

• Embrace Minimisation Waste Philosophy;

• Concept Plan needs to be focusing on future waste minimisation;

• Matter regarding City of Stirling noted, however this should not impede or prevent MRC business planning;

• Benefit would be gained in regards to developing scenarios or models of different tonnages options, if the City of Stirling is included or excluded in future business directions. Options need to be explored, documented and presented by MRC Administration;

• MRC Administration to continue to develop a draft Concept Plan for RRF 2 for consideration at each meeting, as an ongoing business developmental process;

• It was agreed that an EOI process as outlined in the MRC Officers Recommendation was not supported, as it would be beneficial to explore and undertake a similar process to that undertaken in 2004 for RRF 1; and


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ITEM 8.2.1


Page 503

• The need to look at member Council waste/tonnages and how best to embrace MRC business to minimise waste.

MRC OFFICER RECOMMENDATION That the Strategic Projects Committee approve the ‘way ahead’ with respect to continuation of resource recovery initiatives, as follows:

(i) develop a concept plan confirming the key planning characteristics as follows:

• DEMAND preferred option i.e. feedstock types and estimated tonnage via maximum/minimum model

• PROCESS options available based on demand

• SUPPLY CHARACTERISTICS i.e. BOO, location, short list of technologies (from Hyder work)

(ii) development of ‘Expressions of Interest’ document

(iii) conduct of an exercise to obtain member Council approval to the execution of this Expressions of Interest exercise

(Moved: D Forster Seconded: C Colyer) SPC RECOMMENDATION That the Strategic Projects Committee NOTE the MRC Officers Recommendation in regard to the first phase in developing a Concept Plan for a RRF 2 with the deletion of (iii), and that a first draft be brought to the next SPC meeting to be held on 10 September 2010,

4.4 Waste Collection Methodology

Future meeting discussion.

4.5 Tamala Park Closure Plan


4.6 Tamala Park Regional Council Interface


5 CURRENT BUSINESS ITEMS 5.1 Budget 2010/11

Nil discussion.

5.2 Mindarie Regional Council – RRF 1

For discussion at next SPC meeting, inclusive of the Waste Diversion Target. Administration to provide a Paper / Briefing Note on the Waste Diversion Target, inclusive of all impacts, issues and contractual arrangements.


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ITEM 8.2.1


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6 NEW BUSINESS ITEMS

Nil 7 NEXT MEETINGS

8.30 to 9.30am Friday 6 August 2010 SPECIAL Strategic Projects Committee Meeting Item – RRF 1 Waste Diversion Target (Note – immediately prior to Agenda Review Committee Meeting 9.30 to 11am) 8.30am Friday 10 September 2010 – Strategic Projects Committee Meeting 8.30 am Friday 22 October 2010 – Strategic Projects Committee Meeting

8 MEETING CLOSED – 9.40AM


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ITEM 8.2.1


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MINUTES

SPECIAL MEETING OF THE


13 AUGUST 2010

TIME: 8.30AM


Managing waste and recovering resources responsibly Constituent Members: Cities of Perth, Joondalup, Stirling, and Wanneroo.

Towns of Cambridge, Victoria Park and Vincent


Page 506



NOTICE OF SPECIAL MEETING

6 August 2010

Members are advised that a Special meeting of the Strategic Projects Committee of the Mindarie Regional Council will be held in the Town of Vincent Function Room, 244 Vincent Street, Leederville on Friday 13 August 2010 commencing at 8.30am.

Yours faithfully

KEVIN POYNTON Chief Executive Officer COMMITTEE MEMBERSHIP Delegates Karen Caple (Chairman) Director City Businesses City of Wanneroo Martyn Glover (Deputy Chairman) Director Infrastructure Services City of Joondalup Chris Colyer Director Infrastructure Town of Cambridge Geoff Eves Director of Infrastructure City of Stirling Doug Forster Director of Business Units City of Perth Rick Lotznicker Director Technical Services Town of Vincent Kevin Poynton Chief Executive Officer MRC Anthony Vuleta Director Technical Services Town of Victoria Park Deputy Delegate Kalwant Dhillon Chief Financial Officer MRC Jane Pritchard Mgr Infrastructure Mgt Services City of Joondalup Shane Spinks Manager City Business City of Wanneroo

MINDARIE REGIONAL COUNCILSTRATEGIC PROJECTS COMMITTEESPECIAL MEETING - 13 AUGUST 2010 -2-


Page 507

TABLE OF CONTENTS

ITEM

SUBJECT

PAGE NO

1

DECLARATION OF OPENING, ANNOUNCEMENT OF VISITORS, ATTENDANCE AND APOLOGIES

4

2 ANNOUNCEMENTS 4

3

CONFIDENTIAL ITEM RRFA WASTE DIVERSION TARGET

5-104

4 NEXT MEETING 105

5 MEETING CLOSED 105



Page 508

1 DECLARATION OF OPENING, ANNOUNCEMENT OF VISITORS, ATTENDANCE

AND APOLOGIES The Deputy Chair opening the meeting at 9.00am and welcomed Deputy Delegate Paul Winton and Leo Gallop from Freehills to the meeting. Attendance Martyn Glover (Deputy Chair) Director Infrastructure Services City of Joondalup Chris Colyer Director Infrastructure Town of Cambridge Rick Lotznicker Director Technical Services Town of Vincent Kevin Poynton Chief Executive Officer MRC Anthony Vuleta Director Technical Services Town of Victoria Park Paul Winton (Deputy) Business Mgr Waste Operations City of Wanneroo Observers Kalwant Dhillon Executive Officer MRC Peter Hoar Coordinator Waste Management City of Joondalup Mike Tolson Operations Manager MRC Ian Watkins Project Manager MRC Lynda Nyssen Governance Officer MRC Apologies Karen Caple Director City Businesses City of Wanneroo Geoff Eves Director Infrastructure City of Stirling Doug Forster Director of Business Units City of Perth Visitors Leo Gallop Freehills 2. ANNOUNCEMENTS The MRC CEO on behalf of the Chairman, Councillors, and staff extended their deepest sympathy and condolences to Karen Caple on the passing of her father Laurence Caple.



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ITEM 8.3.1 SPC 3 RRFA WASTE DIVERSION TARGET File No: WST/179 (D/10/5837) Attachment(s): 1. Waste Characterisation and Diversion Review – Golder Associates August 2010 Author: Ian Watkins

THIS ITEM IS CONFIDENTIAL, NOT FOR PUBLIC VIEWING.

SEPARATE COVER TO ELECTED MEMBERS


Page 510 - 609

ITEM 8.3.1

4 NEXT STRATEGIC PROJECTS COMMITTEE MEETING – 10 September 2010 5 MEETING CLOSED



Page 610

ITEM 8.3.2 PERFORMANCE REVIEW – CHIEF EXECUTIVE OFFICER File No: PER/11 (D/10/5798) Attachment(s): 1. Performance Appraisal Report

2. Remuneration Report Author: John Phillips (Consultant) Executive Manager WALGA Workplace Solutions

THIS ITEM IS CONFIDENTIAL, NOT FOR PUBLIC VIEWING.

SEPARATE COVER TO ELECTED MEMBERS


Page 611 - 633

ITEM 8.3.2