ocm agenda 210808 - perth wa · 2016. 10. 18. · cr r sebrechts (ron) city of stirling cr p rose...
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AGENDA ORDINARY COUNCIL MEETING
TIME: 5.30PM
21 AUGUST 2008
VENUE – TOWN OF VINCENT
Constituent Members: Cities of Perth, Joondalup, Stirling, and Wanneroo. Towns of Cambridge, Victoria Park and Vincent
Managing waste and recovering resources responsibly
MINDARIE REGIONAL COUNCIL
NOTICE OF MEETING
15 August 2008 Councillors of the Mindarie Regional Local Government are respectfully advised that an Ordinary Meeting of the Council will be held in the Council Chambers of the Town of Vincent, 244 Vincent Street, Leederville, at 5.30pm on Thursday 21 August 2008. The business papers pertaining to the meeting follow. Your attendance is requested. KEVIN POYNTON Chief Executive Officer MINDARIE REGIONAL COUNCIL - MEMBERSHIP
Cr R M Willox AM JP (Rod) City of Stirling Cr J Bissett (John) Town of Victoria Park Cr R Butler (Rob) City of Perth Cr S Farrell (Steed) Town of Vincent Cr R Fishwick (Russ) City of Joondalup Cr L Gray JP (Laura) City of Wanneroo Cr K Hollywood (Kerry) City of Joondalup Cr P Miles (Paul) City of Wanneroo Cr C MacRae (Corinne) Town of Cambridge Cr R Sebrechts (Ron) City of Stirling Cr P Rose JP (Peter) City of Stirling Cr K Thomas (Kathryn) City of Stirling
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
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AGENDA
TABLE OF CONTENTS
ITEM
SUBJECT
FILE NO
PAGE NO
1 OATHS/AFFIRMATIONS OF ALLEGIANCE AND DECLARATIONS OF OFFICE N/A P6
2 QUESTION TIME N/A P6
3 ATTENDANCE AND APOLOGIES N/A P6
4 MINUTES N/A P6
4.1 ORDINARY COUNCIL MEETING – 3 JULY 2008 N/A P6
5 ANNOUNCEMENTS N/A P6
6 DEPUTATIONS N/A P6
7 BUSINESS ARISING FROM A PREVIOUS MEETING TREATED AS AN ORDER OF THE DAY
N/A P6
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
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8 REPORTS (Declaration of Financial/Conflict of Interest to be recorded prior to dealing with each item)
N/A P6
8.1 TECHNICAL WORKING GROUP MEETING – 8 AUGUST 2008 N/A P7
8.1.1 BUSINESS REPORT (JULY 2008) COR/8 P7
P14-20
8.1.2 RESOURCE RECOVERY FACILITY – PROJECT PROGRESS REPORT WST/13-02
P7 P21-34
8.1.3 SUPPLY AND DELIVERY OF A NEW AUTOMATIC 6X4 CAB CHASSIS INCLUDING A ‘WASTEMASTER’ 16 TONNE HOOK LIFT SYSTEM
PES/38 P7
P35-44
8.2 CHIEF EXECUTIVE OFFICER N/A P7
8.2.1 FINANCIAL STATEMENTS FOR THE PERIODS ENDED 31 MAY 2008 AND 30 JUNE 2008
FIN/5-02 P7
P45-62
8.2.2 LIST OF PAYMENTS MADE FOR THE MONTHS ENDED 31 MAY 2008 AND 30
JUNE 2008 FIN/5-02
P8 P63-79
8.2.3 CONFERENCE ATTENDANCE – WASTE & RECYCLE 2008 CONFERENCE COR/7
P8 P80-81
8.2.4
CONFERENCE ATTENDANCE – INTERNATIONAL SOLID WASTE ASSOCIATION (ISWA) AND THE WASTE MANAGEMENT & RECYCLING ASSOCIATION OF SINGAPORE (WMRAS) WORLD CONGRESS 2008 IN SINGAPORE
COR/7 P9
P82-87
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
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8.2.5 LATE ITEM - AUDIT COMMITTEE MEETING – 18 AUGUST 2008
COR/12
9 NOTICE OF MOTION N/A P9
10 GENERAL BUSINESS N/A P9
11 NEXT MEETING N/A P9
12 CLOSURE N/A P9
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
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1 OATHS/AFFIRMATIONS OF ALLEGIANCE AND DECLARATIONS OF OFFICE 2 QUESTION TIME 3 ATTENDANCE AND APOLOGIES 4 MINUTES 4.1 ORDINARY COUNCIL MEETING – 3 JULY 2008 The Minutes of the Ordinary Council Meeting held on 3 July 2008 have been printed and circulated to members of the Council. RECOMMENDATION That the Minutes of the Ordinary Council Meeting of Council held on 3 July 2008 be taken as read, confirmed and the Chairman invited to sign same as a true record of the proceedings. 5 ANNOUNCEMENTS 6 DEPUTATIONS 7 BUSINESS FROM A PREVIOUS MEETING TREATED AS AN ORDER OF THE
DAY 8 REPORTS Declaration of Financial/Conflict of Interest to be recorded prior to dealing with each item. Disclosure of Financial and Proximity Interests (a) Members must disclose the nature of their interest in matters to be discussed at
the meeting. (Section 5.6B and 5.65 of the Local Government Act 1995).
(b) Employees must disclose the nature of their interest in reports or advice when giving the report or advice to the meeting. (Sections 5.70 and 5.71 of the Local Government Act 1995). Disclosure of Interest Affecting Impartiality (a) Members and staff must disclose their interest in matters to be discussed at the meeting in respect of which the member or employee has given or will give advice.
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8.1 TECHNICAL WORKING GROUP – 8 AUGUST 2008 8.1.1 Tech Com. Item 1 SUBJECT: BUSINESS REPORT (JULY 2008) RECOMMENDATION That Council receives this progress report against Annual Business Plan for information 8.1.2 Tech Com. Item 2 SUBJECT: RESOURCE RECOVERY FACILITY – PROJECT PROGRESS REPORT RECOMMENDATION That Council receive this Progress Report dated 21 August 2008 on the project to establish a Resource Recovery Facility in the Mindarie region. 8.1.3 Tech Com. Item 3 SUBJECT: SUPPLY AND DELIVERY OF A NEW AUTOMATIC 6X4 CAB CHASSIS
INCLUDING A ‘WASTEMASTER’ 16 TONNE HOOK LIFT SYSTEM RECOMMENDATION That Council:
(i) Accept the tender from WA Hino for the Supply and Delivery of a New Automatic 6x4 Cab/Chassis including a ‘Wastemaster’ 16 Tonne Hook Lift System for a total cost of $185,711 (GST exclusive) be accepted
(ii) Accept the WA Hino offer of an extended warranty of five years or 200,000 kilometres at an additional cost of $1,888.00 (GST inclusive)
8.2 CHIEF EXECUTIVE OFFICER 8.2.1 File No: FIN/5-02 SUBJECT: FINANCIAL STATEMENTS FOR THE PERIODS ENDED 31 MAY 2008 AND 30 JUNE 2008 RECOMMENDATION That the Financial Statements as attached at Attachment One and Two for the months ended 31 May 2008 and 30 June 2008 be noted.
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8.2.2 File No: FIN/5-02 SUBJECT: LIST OF PAYMENTS MADE FOR THE MONTHS ENDED 31 MAY 2008 AND 30 JUNE 2008 RECOMMENDATION That Council endorse the list of payments made, as per the delegation made to the Chief Executive Officer, for the months ended 31 May 2008 and 30 June 2008. 8.2.3 File No: COR/7 SUBJECT: CONFERENCE ATTENDANCE - WASTE & RECYCLE 2008
CONFERENCE RECOMMENDATION That Council authorise attendance of the following representatives at the Waste & Recycle 2008 Conference to be held in Fremantle, Western Australia, 9 – 12 September 2008
(i) Mindarie Regional Council, Member Councillors (a) Councillor Rod Willox AM JP, Chairman (b) Councillor Kathryn Thomas, City of Stirling
(ii) Mindarie Regional Council, Technical Working Group Members (a) Mr Garry Dunne, Director Service Units, City of Perth (b) Mr Eddy Albrecht, Manager Waste Fleet, City of Stirling (c) Mr Rick Lotznicker, Director Technical Services, Town of
Vincent (d) Mr Antony Vuleta, Executive Manager Technical Services,
Town of Victoria Park (e) Mr Robert Elliott, Manager Waste Services, City of Wanneroo
(iii) Mindarie Regional Council, Community Engagement Advisory Group (a) Mr Ted Smith (b) Ms Althea Malligan
(iv) Mindarie Regional Council, staff members (a) Mr Kevin Poynton, CEO (b) Mr Mike Tolson, Operations Manager (c) Mr Ian Watkins, Project Manager (d) Mr Simeon Kendall, Environmental Officer
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8.2.4 File No: COR/7 SUBJECT: CONFERENCE ATTENDANCE - INTERNATIONAL SOLID WASTE
ASSOCIATION (ISWA) AND THE WASTE MANAGEMENT & RECYCLING ASSOCIATION OF SINGAPORE (WMRAS) WORLD CONGRESS 2008 IN SINGAPORE
RECOMMENDATION That Council authorise attendance of the following representatives at the ISWA / WMRAS World Congress, 3 – 5 November 2008 in Singapore
a. Mr Kevin Poynton, CEO, Mindarie Regional Council b. Councillor Rod Willox AM JP, Chairman, Mindarie Regional Council
9 NOTICE OF MOTION FOR CONSIDERATION AT THE FOLLOWING MEETING 10 GENERAL BUSINESS - SEE NOTE (1) 11 NEXT MEETING 11.1 Ordinary Council Meeting
• 23 October 2008
• 5.30pm
• City of Perth
12 CLOSURE - MEETING DECLARED CLOSED Notes
(1) Under this item, members have the opportunity to:
(a) make a statement providing information related to the Council's business;
(b) to ask a question relevant to the Council's business.
Under this item a member shall not raise any matter directly related to any other item on the agenda and shall not foreshadow any motion for consideration at another meeting.
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MINUTES
TECHNICAL WORKING GROUP
FRIDAY 8 AUGUST 2008
TIME: 8.30 AM
VENUE – TOWN OF CAMBRIDGE
Managing waste and recovering resources responsibly Constituent Members: Cities of Perth, Joondalup, Stirling, and Wanneroo.
Towns of Cambridge, Victoria Park and Vincent
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MINDARIE REGIONAL COUNCIL
TECHNICAL WORKING GROUP
NOTICE OF MEETING
1 August 2008
Members are advised that a meeting of the Technical Working Group of the Mindarie Regional Council will be held in the Committee Room of the Town of Cambridge, 1 Bold Park Drive, Floreat, Friday 8 August 2008 commencing at 8.30am.
Items for consideration are attached.
Yours faithfully
KEVIN POYNTON Chief Executive Officer MEMBERS: K Poynton Chief Executive Officer Mindarie
E Albrecht Manager Waste Fleet Stirling D Blair Director Infrastructure Wanneroo C Colyer Director Infrastructure Cambridge K Dhillon Finance & Business Services Manager Mindarie G Dunne Director of Service Units Perth R Elliott Manager Waste Services Wanneroo G Eves Director Infrastructure Management Stirling M Glover Director Infrastructure Services Joondalup E Herne Director Corp Resource Management Stirling R Lotznicker Director Technical Services Vincent M Ralph Mgr Infrastructure Mgt Services Joondalup A Vuleta Executive Manager Technical Services Vic Park M Tolson Operations Manager Mindarie I Watkins Projects Manager Mindarie
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MINUTES OF A MEETING OF THE TECHNICAL WORKING GROUP OF THE MINDARIE REGIONAL COUNCIL HELD IN THE COUNCIL CHAMBER OF THE TOWN OF CAMBRIDGE, 1 BOLD PARK DRIVE, FLOREAT, ON 8 AUGUST 2008 AT 8.30AM. PRESENT: K Poynton Chairman Members Messrs Ed Albrecht Operations Manager Stirling Dennis Blair Director Infrastructure Wanneroo Chris Colyer Director Infrastructure Cambridge Kalwant Dhillon Finance & Business Sves Mgr Mindarie Garry Dunne Director of Service Units Perth Rick Lotznicker Director Technical Services Vincent Murray Ralph Manager Infrastructure Mgt Sve Joondalup Anthony Vuleta Executive Manager Tech Sves Vic Park Mike Tolson Operations Manager Mindarie Ian Watkins Project Manager Mindarie VISITORS Nil APOLOGIES Nil CONFIRMATION OF MINUTES Not applicable
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MINUTES
TABLE OF CONTENTS
ITEM
SUBJECT
FILE NO
PAGE NO
1 BUSINESS REPORT (JULY 2008) COR/8 P5-11
2 RESOURCE RECOVERY FACILITY – PROJECT PROGRESS REPORT WST/13-02 P12-25
3 SUPPLY AND DELIVERY OF A NEW AUTOMATIC 6X4 CAB CHASSIS INCLUDING A ‘WASTEMASTER’ 16 TONNE HOOK LIFT SYSTEM
PES/38 P26-35
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ITEM 1. BUSINESS REPORT (JULY 2008) File No: COR/8 Attachment(s): Nil Author: Kevin Poynton
SUMMARY The purpose of this report is to provide Council with current information on all business activities. BACKGROUND The Council at its meeting held in April 2007, resolved, inter alia, to approve the Annual Business Plan 2007/2008. This Business Plan has been derived from the Strategic Plan for the Mindarie Regional Council. The timeframe for that Strategic Plan was 2004/2009. This business report is now presented in a format consistent with the structure of the approved Annual Business Plan. This report contains both historical information and current update with the current updates in ‘bold italics’. DETAIL OBJECTIVE ONE – RESOURCE MANAGEMENT This objective contains a number of discrete strategies, and information is provided on each of these strategies. Development and Implementation of Resource Management Programs The progress of landfill operations is presented in quantitative format in the table below. Information related to landfill activity to end June 2008:
Tonnage
Revenue
Members Actual Budget Percentage Actual G/L Budget PercentageCambridge 11,639 13,071 89.05% $557,513 $626,101 89.05%Joondalup 65,267 66,396 98.30% $3,127,505 $3,180,368 98.34%Perth 15,251 17,766 85.84% $730,506 $850,991 85.84%Stirling 86,857 81,200 106.97% $4,163,343 $3,889,480 107.04%COS-Bales 25,703 22,000 116.83% $495,954 $420,201 118.03%Victoria Park 13,613 14,317 95.08% $652,069 $685,784 95.08%Vincent 13,824 13,898 99.47% $662,166 $665,714 99.47%Wanneroo 70,199 70,311 99.84% $3,364,895 $3,367,897 99.91%Wanneroo MRF 6,692 6,000 111.53% $129,520 $114,600 113.02%Sub total Members 309,044 304,959 101.34% $13,883,471 $13,801,136 100.60%Casuals South Perth 5,306 6,000 88.44% $405,216 $458,160 88.44%Casual 65,838 59,644 110.39% $5,128,357 $4,554,400 112.60%Sub Total Casuals 71,145 65,644 108.38% $5,533,573 $5,012,560 110.39%TOTAL 380,189 370,603 102.59% $19,417,044 $18,813,696 103.21%Other not incl above Recycling Centre $411,962 $360,000 114.43%Cover % Year to Date
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Current information in relation to landfill activities is as follows:
• JJ MacDonald have completed lining of this area of landfill and Department of Environment & Conservation (DEC) has approved it in line with the conditions of the licence. Mindarie Regional Council has commenced filling this landfill.
• JJ MacDonald have advised the Council’s landfill consultant, Cardno BSD, of an intention to continue dispute resolution action re a dispute over quantities of liner material.
• The situation with regard to this dispute with JJ MacDonald is that a significant difference of position exists between JJ MacDonald and Cardno BSD Meinhardt (JV) on the validity of a claim for additional payments
• The matter has progressed to the point where the administration has now received advice from JJ MacDonald that mediation is now to be initiated
• The administration has enlisted the legal support of Mr John Woodhouse to develop options for the mediation activity. This is work in progress and a recommended ‘way ahead’ will be provided to October Ordinary Council Meeting
Limestone Disposal Update Excavation of the Phase 3 footprint is progressing well. There have been significant quantities of limestone removed off the future cell development area during the first part of this financial year. An estimated 450,000 tonnes has been removed in the financial year, with part of the material being trucked off site, some being used on the landfill as daily cover, some being stockpiled for future use on the landfill and all sand being encountered is stored on site for future capping activities. In addition to the removal of limestone from the Phase 3 footprint, Stoneridge and BGC continue to manufacture limestone blocks from material in the southern stockpile. Recycling All paints are now moved off site with funding provided by the Department of Environment (DOE). The current Paintback program has ceased because of the inability of Dulux to process the material. Negotiations are continuing with other potential paint processors. A partnership-oriented contract with Amcor has been commenced, and this involves the collection and packaging at Tamala Park, of paper and cardboard, and the further processing of material by Amcor. In summary, Amcor has provided a compactor to Tamala Park, and will collect baled material. Advantages to Mindarie Regional Council include reduced costs (elimination of transport requirements) and increased revenue (increased volume of product). This contract is now in place. The Council continues to conduct successful asbestos ‘drop off days’ each month. These activities are resulting in collection of significant amounts of asbestos from householders, thereby eliminating this material from the domestic waste stream. A project to provide a suite of regional ‘drop off days’ for Household Hazardous Waste is ‘in planning’ with implementation scheduled to commence September 2008. Funding to be provided by State Government.
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Master Plan for Tamala Park The finalisation of the revised lease for Tamala Park will enable the progress of a Master Plan for the site. This activity will be initiated in 2007/08, following a revision to the Mindarie Regional Council Strategic Plan. Gas Management The current situation with regard to activities with Landfill Gas and Power (LFG) is as follows:
• operations are producing 4.7 mega watts
• drilling of wells in Stage Two Phase Two was completed in April 2007 and is now producing gas
• LFG have not progressed discussions on contract issues A project to establish ‘way ahead’ with respect to a review, and potential revision, of the management of landfill gas is ‘in planning’. This work is with due respect to climate change/carbon management issues. Groundwater Management The current situation as at 1 June 2008 with regard to Groundwater Management activities is as follows:
• Annual Report 2007 has been received and forwarded to Department Environment & Conservation
• Final report following groundwater modelling exercise has been received. Resources required to support recommendations will be included in Budget 2008/2009
• Groundwater data collection plan for 2008 is in progress The key task for execution within context of CSIRO report associated with groundwater modelling exercise is a Desktop Study to investigate drop in ‘up-gradient’ water table level ($10k). Other groundwater – related tasks for 2008/2009 are:
• Leachate plume irrigation response plan ($10k)
• Completion of ECOMAX upgrade ($7k)
• ECOMAX monitoring program ($3k) Resource Recovery Facility Progress against a project to establish a Resource Recovery Facility is contained in a separate report within this agenda. Regional Waste Management Plan The development of a revised Regional Waste Management Plan has been completed and implementation has commenced.
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Further work on the program of tasks as part of this Plan is scheduled for 2008/2009. Community Communication Activities The administration has commenced a project to promote the completion of the ‘Conditions Satisfaction’ exercise, in relation to the Resource Recovery Facility. This has involved the distribution of a ‘Resource Recovery Facility Focussed’ Mindarie Regional Council News to all householders in the region. An audio CD has been produced and distributed. Corporate Function 2008 has been conducted. Following Council approval to a revised branding model at its October meeting, the administration has continued work with Linc Communications on the development of a plan for transition to this new model. This has been a progressive exercise over the period December 2007 – April 2008. The 2007 Annual Report has been issued. A new corporate video program is currently being produced, at a cost of approximately $10k. Additional communications activities progressed during the reporting period are as follows:
• Stakeholder Survey A project to determine views of stakeholders re the Mindarie Regional
Council business.
• Marketing Plan A project to combine all communication, education, branding and
sponsorship activities.
Education The Waste Education Strategy Steering Group (WESSG) continues to conduct excellent work. Recent initiatives have been as follows:
• The development and publishment (early June 2008) of the first of regular community advertisements on RRF progress
• The commencement of the Earthcarers programme
• The provision of educational information at Garden Week
• The program of a ‘region-wide’ fridge magnet project
• The progress of dissemination of the revised Mindarie Regional Council branding
• The expansion of the Tamala Park/Balcatta tours program
• The development of the education centre at Tamala Park The Earthcarers programme has progressed as follows:
• Completion of the initial training course, with 40 graduates
• Commencement of activities by these 40 Earthcarers, in two cells of twenty, to promote appropriate waste management messages
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OBJECTIVE TWO – RESOURCE BUSINESS CREATION This activity includes strategies to investigate the business opportunities associated with new products, expanded resource recovery capabilities and landfill beyond Tamala. Some work has occurred within the Forum of Regional Councils (FORC) on disposal of RRF residue options. MWAC is progressing a suggestion from Mindarie Regional Council for the establishment of a local government wide contact for e-waste disposal. OBJECTIVE THREE – INDUSTRY LEADERSHIP Strategies related to this objective include the following:
• Participation in defined external industry related forms
• Research of contemporary practice for future waste and resource industry development
• Develop integrated initiatives to capitalise on these future options
• Strengthen partnerships with government industry and academic institutions Work undertaken during the reporting period against this objective has been as follows:
• Continued participation by elected members and Chief Executive Officer in MWAC
• Continued participation by Chief Executive Officer in the Waste Management Association of Australia
Key points from the MWAC meeting in June 2008 were as follows:
• Approval for the conduct of further liaison on the matter of recycled organics
• Release of a draft Consultation, Communication, and Waste Education Policy Statement for comment
• Establishment of a Working Group to conduct further work on tyres management
• Liaison with the new waste authority – Waste Smart WA – on prioritised issues of concern
• Endorsement to a Policy Statement on Container Deposit Systems and Extended Producer Responsibility
• Initiation of a project to evaluate contemporary AWT options The Forum of Regional Councils (FORC) continues to gain momentum, with a meeting of the CEO group held on 26 May 2008, and a meeting of the Chair Group held on 23 June 2008.
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Key points from this meeting were as follows:
• Progress of an agreement between WALGA and Regional Councils re MWAC business risks
• Support for an investigation, potentially jointly with MWAC, on the relative merits of contemporary AWT options
OBJECTIVE FOUR – ORGANISATIONAL MANAGEMENT Strategies associated with this objective are as follows:
• Finalise Establishment Agreement
• Maintain and improve existing contemporary Business Systems
• Strengthen Member Council partnerships and relations
• Review and, where appropriate, revise funding strategies for the business
• Develop the Information Management Systems for the business eg. Records,
website Establishment Agreement The matter of the Establishment Agreement will be the subject of a separate report later in 2008.
Business Systems The following work to improve the following Business Systems associated with the Councils activities has occurred during the reporting period:
• Financial Management
- continued upgrade for the Navision Financials, Human Resources and Payroll Systems is currently in progress
• Records Management
- continued usage and improvement of Electronic Records Management System
• Policy Development
- a review of existing policies is continuing
Review of Mindarie Regional Council Strategic Plan The administration has progressed a plan with external consultant, Helen Hardcastle, for review of the Strategic Plan, in the period March – June 2008. The final draft Strategic Plan will be presented in October 2008. Compliance Issues DLGRD (Stuart Fraser) has verbally confirmed that the DLGRD Compliance Audit Document 2007 for Regional Councils contains reference to all relevant Audit Regulation 13 clauses.
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Further clarification has now been sought, and Departmental Officer, Ms Jenni Law, has undertaken to provide a definitive position on this matter, in writing, prior to Audit 2009.
CONSULTATION Not applicable STATUTORY ENVIRONMENT Not applicable POLICY IMPLICATIONS Not applicable STRATEGIC IMPLICATIONS This progress report reflects progress against approved activities associated with the Council’s annual Business Plan. FINANCIAL IMPLICATIONS These activities are conducted within the context of the approved Council budget for any particular financial year. COMMENT Council business is currently being conducted within the framework of the Annual Business Plan. TECHNICAL WORKING GROUP – 8 AUGUST 2008 The CEO provided supplementary information as follows:
• Mindarie Regional Council Climate Change Plan – for presentation October 2008
• Household Hazardous Waste Collection day – for conduct at City of Stirling 16 August 2008 - Mindarie Regional Council representatives to be invited
• Strategic Plan – for October 2008
• Establishment Agreement – for October 2008
• Budget Process – process for Budget 2009/2010 to involve improved stakeholder consultation
• Zero Waste Plans – for October 2008
• Liaison – WasteSmart WA – CEO to discuss options with Chairman and execute
RECOMMENDATION That Council receives this progress report against Annual Business Plan for information
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ITEM 2. RESOURCE RECOVERY FACILITY – PROJECT PROGRESS REPORT
File No: WST/13-02 Attachment(s): 1. Project Development Cost Summary Author: Ian Watkins
SUMMARY The purpose of this report is to provide Council with current information on progress with respect to the project to establish a Resource Recovery Facility (RRF) within the region. New information since the last report is represented in ‘bold italics’. BACKGROUND The Mindarie Regional Council has previously identified a need to develop business programmes other than landfill in order to minimise waste to landfill. The Council’s Strategic Plan, at Objective One, describes this approach as follows: To operate resource management programmes, both existing and “in planning”, in accordance with best appropriate practice. The Council has made a considerable number of decisions in regard to the Resource Recovery Facility project, and these have been documented in previous reports. More recent decisions have been as follows:
• the decision to contract with BioVision2020 for a Resource Recovery Facility (3 August 2006)
• resolved to enter into the Deed of Amendment and Restatement with BioVision2020 (October 2006) to amend and restate the Resource Recovery Facility Agreement as entered into on 11 August 2006
• that BioVision2020 not be required to pay rent until the commencement of the Operating Period
• increase the Gate Fee payable to BioVision2020
• reduce the Performance Guarantee from $1.5M to $1.0M
• accepts SITA Environmental Solutions as the replacement for WorleyParsons
• agreement in principle to ANZIS holding 70% of the shareholding in BioVision2020 and SITA the remaining 30%
• increase the Gate Fee payable to BioVision2020 as a result of SITA replacing WorleyParsons
• agreement in principle to Westscheme holding 70% of the shareholding in BioVision2020 and SITA the remaining 30%
• resolved to enter into the Deed of Guarantee and requesting all 7 Member Councils to do the same (all 7 Member Councils have subsequently signed the Deed of Guarantee)
• resolved to enter into the Deed of Amendment and Restatement (October 2007) with BioVision2020 to amend and restate the Resource Recovery Facility Agreement as entered into on 11 August 2006
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• resolved to sign the Lease and Certifier Agreement
• approved delegated authority for the CEO to sign relevant project agreements
• approved the ongoing use of project consultants (February 2008)
DETAIL Project Programme The proposed project programme noting in particular the Actual/Revised Enclosed Dates is as follows:
Table 1 – Key milestones for the SWTF project for the Mindarie Regional Council
Estimated Actual/ Revised Task Start End 1 Community Consultation February 03 July 02 February 03 2 Site Selection February 03 February 03 3 Environmental Approvals September 03 August 02 August 04 4 Prepare tender documents November 03 October 03 October 05 5 Contractors prepare tenders January 04 October 05 February 06 6 Evaluate tenders February 04 February 06 June 06 7 Negotiate with successful
tenderer March 04 June 06 December 06
8 Complete land transaction April 04 March 04 August 05 9 Development Application/
Works Approval April 04 August 06 December 06
10 Design and Construction of Facility
June 05 January 07 May 09
11 Facility Commissioned September 05 May 09 July 09 Progress Report Key activities recently completed have been as follows:
• continued development of the Community Engagement Strategy
• finalisation of contract details
• completed the transfer of environmental responsibility to BioVision2020
• receipt of payment for the sale of Bush Forever land
• WorleyParsons withdrawal from BioVision2020 and subsequent replacement by SITA
• approved BioVision2020 fee variation request as a result of SITA replacing WorleyParsons
• extension of the Conditions Precedents Satisfaction date to 30 November 2007
• Mindarie Regional Council and all 7 Member Councils signing the Deed of Guarantee
• Mindarie Regional Council completing all Conditions Precedents
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• Mindarie Regional Council accepting all relevant BioVision2020 project agreements
• BioVision2020 completing all Conditions Precedents
• Financial Close (23 November 2007)
• satisfaction of Conditions Precedents and the project progressing to the design and construction phase
• ongoing project co-ordination between Mindarie Regional Council and BioVision2020
• introduction of BioVision2020 to CEAG
• finalisation of site levels and road design
• concept design for Mindarie Regional Council infrastructure
• finalisation of the water supply to Lot 505 Neerabup
• public announcement of contract finalisation
• commencement of construction works on-site
• held a public meeting (19 March 2008) to provide information on the RRF and to introduce the contractor to the local community
• final subdivision of the original Lot 501, Bush Forever portion finally transferred to WAPC. Mindarie Regional Council property now Lot 801
• appointment of URS to carry out the detailed design of the Mindarie Regional Council infrastructure works
Contract Finalisation Process Following the Council decision to award the contract to BioVision2020 (WorleyParsons) on 9 August 2006 and the subsequent signing of the contract on 11 August 2006, the project development moved into the contract negotiation and contract finalisation process. The following activities have been undertaken since 11 August 2006.
• Legal documentation finalised based on agreed contractual positions
• Progress Deed of Guarantee
• Detailed assessments of the BioVision2020 fee variations has been undertaken
• Sale of the Bush Forever land
• Transfer of environmental licence to BioVision2020
• Replacement of WorleyParsons by SITA
• Finalise legal documentation based on SITA’s involvement in the project
• Accept Westscheme as the majority (70%) shareholder in BioVision2020
• Completion of all Mindarie Regional Council Conditions Precedent requirements
• Review of all relevant BioVision2020 project documents
• Completion of all BioVision2020 Conditions Precedent requirements
• Financial Close
MINDARIE REGIONAL COUNCILTECHNICAL WORKING GROUP MINUTES - 8 AUGUST 2008 Page 14 of 35 item 8.1.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 23
• Satisfaction of all Conditions Precedents occurred on 23 November 2007
• Revision of the Lease to incorporate a minor change to the Lease area
• Obtaining final signed project documentation from BioVision2020 Community Engagement The Council’s plan for community education and engagement has been developed by the Secondary Waste Treatment Facility Working Group. The strategies associated with this plan have been translated into Action Plans by a working group comprising members of the Council administration, and external consultants. Key activities conducted recently were as follows:
• The Community Engagement Advisory Group (CEAG) has been continually informed of the Resource Recovery Facility development process including the award and signing of the contract
• The community education strategy has been developed in conjunction with the Regional Waste Management Plan
• Broader community engagement relating to the status of the Resource Recovery Facility development has been commenced
• CEAG working on developing the concept for a community education facility at Neerabup in conjunction with a mobile display
• Public announcement of contract finalisation
• Public meeting held (19 March 2008) to provide information on the RRF and introduce the contractor to the local community
• Monthly Community updates in local press Doug Lambert, the Chairperson of the CEAG has resigned from the group (moved to the UK for a year). Following an extensive process to find a suitable replacement, the CEAG has elected Russell Sewell as the replacement chairperson. Russell has a good track record with regards to community involvement in the City of Wanneroo area and hence is a most capable replacement. Secondary Waste Treatment Facility Working Group Meetings The Secondary Waste Treatment Facility Working Group met on 16 April 2008 and 19 June 2008. The notes from the meetings have previously been distributed to all Council Members and relevant Officers. Land Issues The City of Wanneroo and Landcorp are actively progressing with the development of the Neerabup Industrial Estate. The Mindarie Regional Council and Cardno BSD Town Planners have been involved in meetings and discussions with various parties over the proposed Structure Plan. The main outstanding issues to be resolved are:
• the removal of the planned North/South road access across Lot 505
• the finalisation of the location of the Pederick Road road reserve
• final site levels for the revised Structure Plan
MINDARIE REGIONAL COUNCILTECHNICAL WORKING GROUP MINUTES - 8 AUGUST 2008 Page 15 of 35 item 8.1.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 24
• MRC contribution to N/A infrastructure costs Site Development Development Application The Development Application has been issued by the City of Wanneroo. Works Approval Works Approval from Department of Environment & Conservation has been received by BioVision on 23 June 2008. The Works Approval has indicated that a staged Operating Licence will be issued for 50,000 tonnes per year, increasing to 100,000 tonnes once the facility has demonstrated that it is working properly. Building Licence It has been agreed with the City of Wanneroo that staged building licences will be issued covering various aspects of the works. This will allow construction of the earthworks and underground services to commence prior to the issue of the complete Building Licence. Updated Building Licence Status
• Stage 1 – submitted 10 January; approved 20 February
• Stage 2 – submitted 22 January; approved 26 May
• Stage 3 – submitted 29 February; approval anticipated early August Water Supply In accordance with the Resource Recovery Facility Agreement, Mindarie Regional Council is to provide the water supply to the Resource Recovery Facility. This is to be achieved via onsite groundwater bores. URS has undertaken the necessary design of the water supply infrastructure. The installation of one water supply bore was completed in March 2007. The pumping equipment and related infrastructure was installed onsite on 29 February 2008. Now that Financial Close has occurred, work to finalise the water supply infrastructure has commenced. This work will include the following:
• installation of the second groundwater bore
• pump testing of bores
• sampling and testing water quality of 2nd bore (1st bore previously tested)
• power supply
• installation of bore equipment (Bore No 2) and associates pipework Sampling of the groundwater has been undertaken from bore number 1 and test results indicate that the quality of water is suitable for the BioVision2020 requirements.
MINDARIE REGIONAL COUNCILTECHNICAL WORKING GROUP MINUTES - 8 AUGUST 2008 Page 16 of 35 item 8.1.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 25
Electrical Supply Within the Resource Recovery Facility Agreement, the Mindarie Regional Council is responsible to ensure that power is available in the street. It was confirmed by Western Power in October 2006 that there was sufficient capacity in Pederick Road, hence no headworks expenses were included in the Mindarie Regional Council development cost estimates. In June 2007 when BioVision2020 requested a quote for the electrical headworks connection from Western Power, the pre-quote estimate came out as $1.067M. This is a cost to which the Mindarie Regional Council would be liable. Following discussions with LandCorp, Mindarie Regional Council has been advised that future Neerabup Industrial Area headworks contributions will not include any power supply infrastructure costs. All landowners are expected to make their own arrangements with regards to power supply. Hence there will be no off-set of the RRF power supply costs against future NIA infrastructure contributions. Mindarie Regional Council has paid the $50,000 (incl. GST) fee to Western Power to obtain a detailed quotation for the supply of the necessary power to site. The detailed quote was received on 5 May 2008 for a total cost (including the deposit) of $221,938.19. On 8 May 2008 Mindarie Regional Council paid the remaining $176,483.64. Western Power has gone out to tender for the necessary works and are confident that the requested power supply will be available by the 1 November 2008, which is in accordance with the RRFA requirements. The difference between pre-quote estimate ($1.067M) and the final quote value ($221,938.19) is that Western Power has covered a larger portion of the infrastructure upgrade costs. Western Power is currently assessing the requirement for the Mindarie Regional Council to provide a guarantee to ensure that the requested power will be consumed for a minimum of 15 years. The SWTF-WG is currently assessing the need for the installation of a permanent backup power supply. This assessment involves the following:
• Development of a Backup Power Plan - Identify activities and costs associated with the provision of
backup power in the case of power outages (short term and long term)
- Determine the necessary backup power supply needed (full or partial supply)
- Identify which party (Mindarie Regional Council or BioVision) covers which costs
• Have the Backup Power Plan agreed and signed off by the Project Advisory Group
• Depending on cost allocations, SWTF-WG to make a recommendation to Council with regards to the provision of a permanent backup power supply
MINDARIE REGIONAL COUNCILTECHNICAL WORKING GROUP MINUTES - 8 AUGUST 2008 Page 17 of 35 item 8.1.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 26
Site Levels BioVision2020 has requested to undertake general earthworks across site to alleviate the need for them to install retaining structures along the southern lease boundary. This request has been agreed to. BioVision2020 has completed the design of the earthworks across both the lease area and the Mindarie Regional Council infrastructure area. The design balances the required cut volume and fill volume to prevent having to import material onto site. The benefit to BioVision2020 is that there is the cost saving in not having to import fill material. The benefit to Mindarie Regional Council is that all the bulk Earthworks are designed and constructed by BioVision2020, at no cost to the Mindarie Regional Council. Roadworks Mindarie Regional Council has completed the design of all access road infrastructure using the same consultant as BioVision2020. This has lead to significant synergies, time saving and cost savings for both Mindarie Regional Council and BioVision2020. Mindarie Regional Council Infrastructure Mindarie Regional Council has developed a concept layout for all Mindarie Regional Council infrastructure required on site:
• space has been allowed for in and out bound weighbridges. Only the inbound weighbridge will be constructed for Stage 1
• car and bus parking areas have been located
• the Mindarie Regional Council office and education centre has been conceptualised.
The layout of the Mindarie Regional Council infrastructure has been developed in conjunction with Mindarie Regional Council Operations staff and CEAG. URS (Panel consultant) has been appointed to undertake the detailed design, tendering and superintendence of the Mindarie Regional Council infrastructure works. Timing of Mindarie Regional Council Site Infrastructure Works BioVision2020 commenced construction on site on 28 February 2008. Mindarie Regional Council are closely monitoring the program of works to ensure that the Mindarie Regional Council infrastructure is completed in time. It is anticipated that the majority of the Mindarie Regional Council infrastructure will be constructed during the 2008/2009 financial year. Revised Lease Plan At the Ordinary Council Meeting 11 October 2007, the Mindarie Regional Council resolved inter alia:
“agrees to amend the Lease to BioVision 2020 for Resource Recovery Facility, after Western Australian Planning Commission (WAPC) approval to the amendment to an add on area of 282 m² in north west corner.” At the Ordinary Council Meeting 28 February 2008, the Mindarie Regional Council resolved inter alia:
MINDARIE REGIONAL COUNCILTECHNICAL WORKING GROUP MINUTES - 8 AUGUST 2008 Page 18 of 35 item 8.1.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 27
“authorises the Administration to advertise a Public Notice in accordance with S3.58 of the Local Government Act in order to amend the RRF Lease”. Accordingly, the lease amendment was advertised via a public notice for a period of two weeks. No public submissions were received. It is now appropriate that Council approve the Lease amendments. At the Ordinary Council Meeting 24 April 2008, the Mindarie Regional Council resolved inter alia: “approve the amendments to the Lease to an add on area of 282m² in the North West Corner and authorise the Administration to finalise the Lease with BioVision and note that the Neerabup site land description will change from the current Lot 505 as a result of the sub-division of the Bush Forever portion of the property” Accordingly, the lease amendment documentation has been finalised and forwarded to BioVision for signing. Future Activities Planned Future activities associated with this project are as follows:
• continuation of community engagement including CEAG
• obtain additional groundwater licence from Trandos Farms including options for Trandos Farms to use part of the Mindarie Regional Council allocation
• progress site construction:
- complete installation of water supply infrastructure
- finalise power supply issues for the site
- site levels
- road reserve requirements with City of Wanneroo and LandCorp
- Mindarie Regional Council infrastructure layout detailed design Ongoing Project Management Project Advisory Group Within the RRFA, the Project Advisory Group (PAG) is the primary group to administer the various Mindarie Regional Council project agreements. This PAG consists of 3 Mindarie Regional Council members, 3 BioVision2020 members and an independent Chairperson. The members of the PAG are as follows: Mindarie Regional Council
• Cr Laura Gray JP (City of Wanneroo)
• Kevin Poynton (CEO)
• Eddy Albrecht (City of Stirling)
• Dennis Blair (Alternate Representative – City of Wanneroo)
MINDARIE REGIONAL COUNCILTECHNICAL WORKING GROUP MINUTES - 8 AUGUST 2008 Page 19 of 35 item 8.1.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 28
BioVision2020
• Emmanuel Vivant (BioVision, Director)
• Marco Fontana Giusti (Sita, Project Manager)
• Peter Zoethout (Sita, State Admin Manager) Chairman
• Mike Wadsworth
Mutually agreed between Mindarie Regional Council and BioVision and finalised by the CEO in accordance with delegated authority from Ordinary Council Meeting 13 December 2007.
The PAG met on 23 July 2008. Items from the meeting include:
• Assessment of minor contractual amendments
• Determination of the degree of delegated authority for either party
• Determination of the process for managing variations As part of the RRFA, there was a Construction Contingency Account (CCA) to the value of $475,000 set up to cover the cost of design changes or additions that were not foreseen by SITA at the time of finalising the contract and that implementing the changes or additions would improve the likelihood of BioVision meeting the KPIs. The CCA was set up primarily because SITA did not have sufficient time during contract negotiations to undertake a comprehensive design review. SITA has recently completed the detailed review of the design of the Resource Recovery Facility. Consequently there have been some minor changes to the design and some additional components added. As a result of the design review, BioVision has submitted 7 variations to the Project Advisory Group (PAG) for expenditure of the CCA. Cardno BSD Meinhardt JV has assessed the variation requests and submitted recommendations to the PAG. The PAG has accepted 5 variations. Table 2 provides details of the variations requested. Table 2. Item Value Accepted/Rejected 1. Variable speed drives on fan motors $182,149 Accepted
2. Jacking cradles $86,643 Rejected
3. Stainless steel bolts $75,000 Rejected
4. Changes to humidifier system $73,500 Accepted
5. Automatic rapid closing doors $36,500 Accepted
6. Building pressure measurement gauges $23,288 Accepted
7. Water flow meters $9,475 Accepted
The remaining value in the CCA = $150,088
MINDARIE REGIONAL COUNCILTECHNICAL WORKING GROUP MINUTES - 8 AUGUST 2008 Page 20 of 35 item 8.1.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 29
Following the PAG rejection of the 2 requested variations, BioVision has expressed concern that it is of the opinion that the 2 rejected variations do conform with the necessary requirements to qualify as CCA variations. The issue has been referred to mediation with costs being shared by both parties. The PAG has delegated authority from the Mindarie Regional Council to approve expenditure of the CCA up to the maximum value of the CCA ($475,000). Any variations beyond this value can only be approved by the Mindarie Regional Council. Way Forward It is envisaged that the SWTF WG would provide strategic direction to the Mindarie Regional Council with regards to resource recovery activities. The PAG would be the primary mechanism for managing the Resource Recovery Facility (Stage I) in accordance with the direction set out by the SWTF WG. CEAG would continue to be the primary link into the community for mainly Resource Recovery Facility (Stage I) matters, but also a reference group for other Mindarie Regional Council community related activities such as community education and Strategic Waste Management Plans (Zero Waste Plans). The Mindarie Regional Council would be the final decision making body for major issues and issues of a financial nature. Various consultants would provide input into the process on an as required basis. RRF Stage 2 Development The SWTF-WG are commencing work with regards to the development of RRF Stage 2. Work is programmed to occur in accordance with the following tasks:
• July 2008 to December 2008 – Review available technologies
• January 2009 to June 2009 – Develop program of work activities
• July 2009 to December 2009 – Appoint Consultants
• January 2010 to December 2010 – Prepare Tender documents
• January 2011 to June 2012 – Tender/Contract/Award Process
• July 2012 to July 2013 – Construction
• July 2013 – Stage 2 operational
CONSULTATION Consultation has occurred with the following groups:
• Cardno BSD/Meinhardt Joint Venture
• Woodhouse Legal
• BioVision2020
• SITA
• Kerman Contracting
• Various Design Consultants
MINDARIE REGIONAL COUNCILTECHNICAL WORKING GROUP MINUTES - 8 AUGUST 2008 Page 21 of 35 item 8.1.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 30
• Western Power
• City of Wanneroo / LandCorp STATUTORY ENVIRONMENT
• Local Government Act S.3.58 and S3.59
• Local Government (Functions and General) Regulations 7-10 POLICY IMPLICATIONS Not applicable STRATEGIC IMPLICATIONS This project is consistent with Objective One of the Council’s Strategic Plan 2004 – 2009. FINANCIAL IMPLICATIONS A comprehensive Project Development Cost Summary has been developed and is at Attachment One to this Item. This latest summary reflects the work conducted by the administration, in conjunction with appointed consultants, in order to comply with a Mindarie Regional Council resolutions regarding project expenditure, and associated approvals. This work has been as follows:
• quantification of payments post 10 June 2008 and up to 31 July 2008
• quantification of Work in Progress i.e. work completed but yet to be invoiced up to 31 July 2008
• review of funds required for further work 31 July 2008 – end of project Project expenses to date for this financial year ($44,001) are within the approved Budget of $1,600,000.00. Expenses are in accordance with Revised Estimates and hence no budget over-run is anticipated. Loan 10 Summary
• original value (July 2004) $2M
• increased (OCM 22 February 2007) by $2.6M to $4.6M
• increased (OCM August 2007) by $1.5M to $6.1M
• increased (OCM Feb 2008) by $2.5M to $8.6M This increase includes a $500k contingency
The utilisation of loan funds eliminates any potential cash flow problems to the business.
TECHNICAL WORKING GROUP – 8 AUGUST 2008 Nil.
MINDARIE REGIONAL COUNCILTECHNICAL WORKING GROUP MINUTES - 8 AUGUST 2008 Page 22 of 35 item 8.1.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 31
RECOMMENDATION That Council receive this Progress Report dated 21 August 2008 on the project to establish a Resource Recovery Facility in the Mindarie region.
MINDARIE REGIONAL COUNCILTECHNICAL WORKING GROUP MINUTES - 8 AUGUST 2008 Page 23 of 35 item 8.1.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 32
ATTACHMENT ONE
TO ITEM 2
TECHNICAL WORKING GROUP MEETING
8 AUGUST 2008
PROJECT DEVELOPMENT COST SUMMARY
MINDARIE REGIONAL COUNCILTECHNICAL WORKING GROUP MINUTES - 8 AUGUST 2008 Page 24 of 35 item 8.1.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 33
Proj
ect D
evel
opm
ent C
osts
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mar
y
App
rove
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udge
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d to
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/7/8
(a
)
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k in
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ogre
ss
(b
)
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l Cos
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ite In
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-$
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,916
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-$
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tal C
osts
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$
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$
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,000
$
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919
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Tota
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ts In
curr
ed to
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6/7
Bal
ance
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oan
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s (L
oan
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Orig
inal
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ue $
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App
licab
le**
1,34
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crea
sed
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to $
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2,32
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s in
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d##
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/200
9
MINDARIE REGIONAL COUNCILTECHNICAL WORKING GROUP MINUTES - 8 AUGUST 2008 Page 25 of 35 item 8.1.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 34
ITEM 3. SUPPLY AND DELIVERY OF A NEW AUTOMATIC 6X4 CAB CHASSIS INCLUDING A ‘WASTEMASTER’ 16 TONNE HOOK LIFT SYSTEM
Tender No: 13/90 File No: COP/2-02 Attachment(s): 1. Tender No. 13/90 Tender Assessment Report Author: Mike Tolson
BACKGROUND The Council at the July 2008 meeting resolved to purchase a second new hook lift truck for the Transfer Station operations at Tamala Park, in context of budget 08/09. DETAIL Tender Organisation A public tender advertised an invitation, via The Western Australian on 16 July 2008 for suppliers to tender. Two suppliers responded to the request for tender 13/90: 1. WA Hino Sales and Services - $185,711 (exc GST) and
2. Skipper Trucks - $203,450 (exc GST) Tender Assessment Independent third party arbitrators are used by the Council’s administration to prepare the tender documents, open and assess the tenders submitted and provide a report to the Council evaluation panel. This process is used to ensure openness and transparency of the Council’s purchasing procedures. The report for this tender was prepared by Mr Mike Field of WW Consulting Pty Ltd and is shown at attachment one to this report. The tender evaluation panel consisted of Council officers Mike Myring, Allen Cartwright, John Finlay and Vicky Joyce. In determining the most advantageous “Value for Money” tender, the Evaluation Panel reviewed the consultants report agreeing with the summation. The criteria were as follows:
• Price offered - 60%
• Demonstrated and relevant experience in and evidence of the supply and delivery of Trucks and equipment or the supply of similar goods - 20%
• Skills and experience of key personnel - 20%
MINDARIE REGIONAL COUNCILTECHNICAL WORKING GROUP MINUTES - 8 AUGUST 2008 Page 26 of 35 item 8.1.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 35
Other Factors Defects and Liability Hino trucks are warranted for 36 months or 200,000km and have offered an extended warranty for five years (60 months) or 200,000km at an additional cost of $1,888. Skippers offers a 12 month/unlimited km warranty and an engine warranty of 24 months or 400,000km which ever occurs first with a drive train warranty of 24 months or 500,000km. Time for Delivery Delivery times submitted were WA Hino – 16 weeks and Skippers – 18 weeks. Neither company was able to secure accurate completion date from Wastemaster for fitment of the hook lift system and have provided best effort indicative delivery times. ANALYSIS Both Tenderers have the experience and capacity to successfully undertake and service the contract. The two trucks offered meet the technical specification to perform the tasks and functions required to be conducted by Mindarie Regional Council. The Tender acceptance decision is therefore primarily based on financial considerations and the lower cost with a saving of $17,739 on GST exclusive costs represents the best “Value for Money’ result for Mindarie Regional Council. Comment Mindarie Regional Council has been using a similar Hino vehicle fitted with a Wastemaster 16 tonne hook lift system to that offered since 2004. This vehicle has proved to be an efficient and reliable unit requiring minimal maintenance other than for scheduled servicing. STATUTORY ENVIRONMENT Not applicable POLICY IMPLICATIONS Not applicable FINANCIAL IMPLICATIONS A provision of $256,000.00 exists within the context of Budget 2008/2009, purchase of the Hino truck as recommended will deliver a budget saving of $68,400.00. Consultant fees incurred for this tender were $3000.00. STRATEGIC IMPLICATIONS Nil TECHNICAL WORKING GROUP – 8 AUGUST 2008 Nil.
MINDARIE REGIONAL COUNCILTECHNICAL WORKING GROUP MINUTES - 8 AUGUST 2008 Page 27 of 35 item 8.1.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 36
RECOMMENDATION That Council:
(i) accept the tender from WA Hino for the Supply and Delivery of a New Automatic 6x4 Cab/Chassis including a ‘Wastemaster’ 16 Tonne Hook Lift System for a total cost of $185,711 (GST exclusive) be accepted
(ii) accept the WA Hino offer of an extended warranty of five years or 200,000 kilometres at an additional cost of $1,888.00 (GST inclusive)
MINDARIE REGIONAL COUNCILTECHNICAL WORKING GROUP MINUTES - 8 AUGUST 2008 Page 28 of 35 item 8.1.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 37
ATTACHMENT ONE
TO ITEM 3
TECHNICAL WORKING GROUP
8 AUGUST 2008
TENDER NO. 13/90 TENDER ASSESSMENT REPORT
MINDARIE REGIONAL COUNCILTECHNICAL WORKING GROUP MINUTES - 8 AUGUST 2008 Page 29 of 35 item 8.1.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 38
CONFIDENTIAL
WW Consulting Pty Ltd
TENDER No. 13/90
SUPPLY AND DELIVERY OF A NEW AUTOMATIC 6X4 CAB CHASSIS INCLUDING A ‘WASTEMASTER’ 16 TONNE HOOK LIFT
SYSTEM
TENDER ASSESSMENT REPORT Prepared for: Mindarie Regional Council Prepared by: WW Consulting Pty Ltd 37 Blackwood Parade Dudley Park WA 6240 ABN 57 102 646 882 EXECUTIVE SUMMARY MRC RFT 13/90
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CONFIDENTIAL
WW Consulting Pty Ltd
This document details the assessment conducted following the close of Mindarie Regional Council (MRC) Tender No. 13/90 for the Supply and Delivery of a New Automatic 6x4 Cab/Chassis including a ‘Wastemaster’ 16 Tonne Hook Lift System. Tenders were advertised in the West Australian on Wednesday 16th July 2008 and closed at 12 Noon on Wednesday 30th July 2008. A total of 2 (two) Tenders were received from: a) WA Hino Sales and Services – Offered a Hino 500 Series. b) Skipper Trucks New and Used Truck Sales, Parts and Services – Offered an Iveco ACCO F2350/260 Both offers were for trucks that met the specified minimum 24 tonne GVM and 187kw gross power capacity and fitted with a 16 Tonne ‘Wastemaster’ Hook Lift System. The following criteria were used to provide the most advantageous “Value for Money” assessment for MRC.
• Compliance Criteria assessed on a Yes/No basis • Qualitative Criteria assessed on demonstrated relevant experience and
the ability of the organisation to service the contract. • Purchase Price offered • Other factors (eg Warranty Period, Delivery Time and Maintenance
Services) As a result, it is recommended that the Tender submitted by WA Hino Sales and Services for the Supply and Delivery of a New Automatic 6x4 Cab/Chassis including a ‘Wastemaster’ 16 Tonne Hook Lift System at a (GST Exclusive) price of $185,711 be accepted.
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CONFIDENTIAL
WW Consulting Pty Ltd
TABLE OF CONTENTS Page EXECUTIVE SUMMARY 2 1. INTRODUCTION 4 2. ASSESSMENT 4 2.1 Compliance Criteria 4
2.2 Qualitative Criteria 4 2.3 Purchase Price Offered 5 2.4 Other Factors 5 3. ANALYSIS 6
4. RECOMMENDATIONS 6
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CONFIDENTIAL
WW Consulting Pty Ltd
1. INTRODUCTION Mindarie Regional Council (MRC) advertised Request for Tender (RFT) No. 13/90 on Wednesday 16th July 2008 for the Supply and Delivery of a New Automatic 6x4 Cab/Chassis including a ‘Wastemaster’ 16 Tonne Hook Lift System. Tenders were advertised in the West Australian Newspaper and closed at 12 Noon on Wednesday 30th July 2008. Tenders were opened immediately following the deadline in the presences of representatives of MRC, WW Consulting and any interested parties. Two (2) Tenders were received in response to RFT 13/90. The Tenderers were WA Hino Sales and Services, 24-26 Kewdale Road WELSHPOOL 6106 and Skipper Trucks New and Used Truck Sales Parts and Services, 268 Gt Eastern Hwy BELMONT 6104. 2. ASSESSMENT An assessment of tenders was conducted based on
• Compliance Criteria assessed on a Yes/ No basis • Qualitative Criteria assessed on the demonstrated relevant experience
and the ability of the organisation to service the contract. • Purchase Price offered • Other factors (eg Warranty Period, Delivery Time and Maintenance
Services) providing “Value for Money” to MRC. 2.1 Compliance Criteria Other than where detailed below the Tenderers agreed to accept and meet the Specification plus the General and Special Conditions of Contract: ISSUE HINO SKIPPERSABS Yes No 36Month/500,00km Warranty No No Servicing on site at Tamala Park Yes No Tamala Park fuel consumption estimates No No Clause 2.2.5 - $500pw late delivery impost No No NB – Non-acceptance of the late delivery impost (Clause 2.2.5) is based on the major involvement of a sub-contractor (‘Wastemaster’). However as ‘Wastemaster’ written information details a delivery period of 12 weeks subject to cab/chassis delivery a minimum of 3 weeks prior to the delivery date, this is not considered an issue for concern. 2.2 Qualitative Criteria
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CONFIDENTIAL
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Both Tenderers have been suppliers of trucks to Local and State Government organisations and WA business operators for a number of years. Both Tenderers have provided reputable referee details and have the capability and capacity to meet the requirements of RFT 13/90. 2.3 Purchase Price Offered Detailed below are the two (2) purchase price offers received for the Supply and Delivery of a New Automatic 6x4 Cab/Chassis including a ‘Wastemaster’ 16 Tonne Hook Lift System. The purchase price of $185,711 (GST Exclusive) offered by WA Hino is the lowest received. COMPANY WA HINO SKIPPERS Vehicle Manufacturer HINO IVECO Cost (GST Exclusive) $185,711 $203,450 2.4 Other factors 2.4.1 Defect and Liability Maintenance Warranty Period Neither Tenderer agreed to the MRC requested defect and liability maintenance warranty period of 36 months or 500,000km. HINO trucks are warranted for 36 months or 200,000km and HINO have offered an extended warranty for five years (60 months) or 200,000km at an additional cost of $1,888. Skippers offers a 12 month/unlimited km warranty and an engine warranty of 24 months or 400,000km which ever occurs first with a Drive Train warranty of 24 months or 500,000km. 2.4.2 Time for Supply and Delivery. Neither Tenderer initially provided information on a delivery period for the total of the Tender requirement (i.e. Supply and Delivery of the unit fully complete, checked by the supplier and ready for operation). As a result, both Tenderers were contacted during the assessment process and requested to provide email details of their delivery timeframe. The replies received detailed the following delivery periods from the placement date of an MRC Purchase Order:
• WA Hino – 16 Weeks • Skippers – 16 -18 Weeks
2.4.3 Maintenance Schedule WA Hino provided detailed service costs related to kilometres travelled. Skippers provided general service information only.
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CONFIDENTIAL
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2.4.4 Transmission Both tenderers offered automatic transmission suitable for MRC requirements. 3. ANALYSIS Both Tenderers have the experience and capacity to successfully undertake and service the contract. The two trucks offered meet the technical specification to perform the tasks and functions required to be conducted by MRC. Although there are a small number of factors, as detailed above, the Tender acceptance decision is therefore primarily based on financial considerations and the lower cost with a saving of $17,739 on GST Exclusive costs represents the best “Value for Money’ result for MRC. In addition, MRC has been using a similar HINO vehicle to that offered since 2004. This vehicle has proved to be an efficient and reliable unit which has required minimal attention other than for scheduled servicing. 4. RECOMMENDATION As a result of the above analysis, it is recommended that: The tender from WA Hino for the Supply and Delivery of a New Automatic 6x4 Cab/Chassis including a ‘Wastemaster’ 16 Tonne Hook Lift System for a total cost of $185,711 (GST Exclusive) be accepted.
- - - - - Assessment Report prepared by WW Consulting 05 August 2008
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ITEM 8.2.1 FINANCIAL STATEMENTS FOR THE PERIODS ENDED 31 MAY 2008 AND 30 JUNE 2008 File No: FIN/5-02 Attachment(s): 1. Financial Statement for the period ended 31 May 2008 2. Financial Statement for the period ended 30 June 2008 Author: Kalwant Dhillon
SUMMARY The purpose of this report is to provide financial reporting to meet statutory requirements and to provide useful information to stakeholders of the Council. BACKGROUND Financial Statements as at 31 May 2008 and 30 June 2008 are attached and show separate columns for Actual and Adopted Revised Budget figures. Reporting requirements are defined by regulations 34 and 35 of the Local Government (Financial Management) Regulations 1996. There is scope in these regulations to provide other reporting that the Local Government considers appropriate. The financial statements presented for each month consist of:
• Operating Statement by Nature
• Operating Statement by Function
• Statement of Financial Position
• Statement of Investing Activities DETAIL The reports attached are for the months ended 31 May 2008 and 30 June 2008 and are at Attachments One and Two to this Item.
• Statement of Income and Expenditure. Pages 2 to 3 of the Attachment. These statements have been adjusted to include a number of year-to-date estimates that are not finalised until the end of the financial year. These are as follows:
- Deferred Excavation Consumed
- Site Rehabilitation Provision
- Site Monitoring Provision
These are based on the estimated rates per tonne calculated with reference to estimated excavation cost of various stages of the landfill and the life of the landfill. An adjustment is made (if necessary) at the end of the year based on a survey carried out to assess the “air space” remaining.
• Operating Statements by Function and Type. At page 4 of the Attachment. This shows a summary of operating income and expenditures. The Operating Statement by Function may be useful to the reader as a snapshot of the business operations
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A complete suite of Financial Statements including Operating Statement and Statement of Financial Position are reported on a monthly basis and include accruals that may be based on estimates to provide meaningful reporting to stakeholders. These reports are at Attachment One and Two to this Item. RECOMMENDATION That the Financial Statements as attached at Attachment One and Two for the months ended 31 May 2008 and 30 June 2008 be noted.
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ATTACHMENT ONE
TO ITEM 8.2.1
ORDINARY COUNCIL MEETING
21 AUGUST 2008
FINANCIAL STATEMENT FOR THE PERIOD ENDED 31 MAY 2008
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MANAGEMENT FINANCIAL
STATEMENTS
FOR THE MONTH ENDED 31 MAY 08
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Description Adopted Budget
Revised Budget YTD Budget YTD Actual $ Variance % Variance Note
Revenue form Ordinary Activities User Charges User Charges - City of Perth 850,991 850,991 780,075 674,875 User Charges - City of Waneroo 3,482,497 3,482,497 3,192,289 3,216,045 User Charges - City of Joondalup 3,180,369 3,180,369 2,915,338 2,894,126 User Charges - City of Stirling 4,309,680 4,309,680 3,950,540 4,329,653 User Charges - Town of Cambridge 626,101 626,101 573,926 521,271 User Charges - Town of Vincent 665,714 665,714 610,238 611,519 User Charges - Town of Victoria Park 685,784 685,784 628,636 604,292 Total Member User Charges 13,801,136 13,801,136 12,651,042 12,851,781 200,739 1.59% User Charges - City of South Perth 458,160 458,160 419,980 339,025 (80,955) -19.28% 1 User Charges - Casual Tipping Fees 3,054,400 4,554,400 4,174,863 4,756,606 581,743 13.93% Total User Charges 17,313,696 18,813,696 17,245,885 17,947,412 701,527 4.07% Service Charges Sale of Recyclable Materials 260,000 360,000 330,000 370,150 40,150 12.17% Sale of Limestone 53,741 53,741 49,263 0 (49,263) -100.00% 2 Gas Power Generation Sales 350,000 450,000 404,163 530,769 126,606 31.33% Grants & Subsidies 5,245 155,245 82,298 139,479 57,181 69.48% Contributions, Reimbursments & Donations 2,471 2,471 2,265 24,492 22,227 981.32% Interest Earnings 263,000 413,000 378,575 419,319 40,744 10.76% Other Revenue 1,000 1,000 917 8,112 7,195 784.62%
18,249,153 20,249,153 18,493,366 19,439,733 946,367 5.12%Expenses from Ordinary Activities Employee Costs 3,464,922 3,464,922 3,183,218 2,740,230 442,988 13.92% Materials and Contracts Consultants and Contract Labour 482,425 532,425 483,888 451,105 32,783 6.77% Communications and Public Consultation 532,000 636,000 574,327 476,964 97,363 16.95% Landfill Expenses 842,500 822,500 754,364 652,814 101,550 13.46% Office Expenses 381,500 381,500 350,277 308,513 41,764 11.92% Building Maintenance 313,940 238,940 225,278 242,721 (17,443) -7.74% 3 Plant and Equipment Operating and Hire 785,500 1,035,500 949,201 919,697 29,504 3.11% Utilities 56,600 91,600 89,800 83,711 6,089 6.78% Depreciation 897,512 897,512 822,719 788,894 33,825 4.11% Borrowing Cost Expenses 1,317,451 1,387,451 1,280,703 1,247,248 33,455 2.61% Insurance 129,000 129,000 112,877 112,847 30 0.03% DEP Landfill Levy 1,937,294 2,137,294 1,959,177 1,939,825 19,352 0.99% Land Lease/Rental 548,729 548,729 503,002 495,011 7,991 1.59% Other Expenditure Member Costs 88,150 88,150 84,138 71,716 12,422 14.76% Administration 245,000 245,000 214,583 217,166 (2,583) -1.20% Amortisation (LandFill) 3,999,379 3,999,379 3,666,097 3,666,097 0 0.00%
16,021,902 16,635,902 15,253,649 14,414,559 839,090 5.50%
Profit on Sale of Assets 30,099 30,099 20,600 20,000 (600) -2.91%Loss on Sale of Assets 7,097 7,097 6,501 1,251 5,250 80.76%
23,002 23,002 14,099 18,749 (5,850) -41.49%
Changes in Net Assets Resulting from Operations 2,250,253 3,636,253 3,253,816 5,043,923 1,790,107 55.02%
Mindarie Regional CouncilINCOME STATEMENT BY NATURE AND TYPE
For the month ended 30 May 2008
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NOTES FOR VARIATIONS - INCOME STATEMENT BY NATURE AND TYPE
Note # Description of Item Nature of Variance where actual is 10% and $5,000 from YTD Budget
1 User Charges - city of South Perth The drop in revenue is due to lower tonnages delivered by City of South Perth. This drop in revenue is more than compensated by the increase in tonnages by Casuals.
2 Sale of Limestone There will be no income from the sale of limestone due to the surplus of limestone available on the market as a result of the construction of Michelle Freeway. MRC is struggling to giveaway free limestone at this point of time.
3 Building Maintenance Increase in cost is mainly due to the increase in volume of of electronic waste colllected at Recycling Centre. This increase of expenses is compensated through the sale of copper from the electronic waste in recyclable sales resulting in higher sales income for recyclable materials (up 14.4%).
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Description Adopted Budget
Revised Budget YTD Budget YTD Actual $ Variance % Variance
Revenues from Ordinary Activities
Operating RevenuesCommunity Ammenties 18,249,153 20,249,153 18,493,366 19,439,732 946,366 5.12%Total Operating Revenues 18,249,153 20,249,153 18,493,366 19,439,732 946,366 5.12%
Profit on Disposal of AssetsCommunity Ammenties 30,099 30,099 20,600 20,000 (600) -2.91%Total Profit (Loss) on Disposal of Assets 30,099 30,099 20,600 20,000 (600) -2.91%
Expenses from Ordinary Activities
Operating ExpensesGovernance 1,000,488 1,084,488 989,068 616,316 372,752 37.69%Community Ammenties 13,143,463 13,453,463 12,332,586 11,991,754 340,832 2.76%Other Property and Sevices 560,500 710,500 651,292 559,240 92,052 14.13%Total Operating Expenses 14,704,451 15,248,451 13,972,946 13,167,310 805,636 5.77%
Loss on Disposal of AssetsCommunity Ammenties 7,097 7,097 6,501 1,251 5,250 80.76%Total Profit (Loss) on Disposal of Assets 7,097 7,097 6,501 1,251 5,250 80.76%
Borrowing Costs ExpenseCommunity Ammenties 1,317,451 1,387,451 1,280,703 1,247,248 33,455 2.61%Total Borrowing Costs Expense 1,317,451 1,387,451 1,280,703 1,247,248 33,455 2.61%
NET RESULT 2,250,253 3,636,253 3,253,816 5,043,923 1,790,107 55.02%
Mindarie Regional CouncilINCOME STATEMENT BY DEPARTMENT
For the month ended 31 May 2008
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DescriptionACTUAL
2007/2008 MovementACTUAL
2006/2007 NoteCURRENT ASSETS Cash 1,584,456 (146,102) 1,730,558 Investments 9,388,900 2,333,150 7,055,750 Debtors 2,310,410 (777,689) 3,088,099 Stock 108 (10,764) 10,872 Prepayments 133,529 (128,344) 261,873 Accrued Income 0 (5,538) 5,538 Other Current Assets 101,826 (155,353) 257,179TOTAL CURRENT ASSETS 13,519,229 1,109,360 12,409,869
NON-CURRENT ASSETS Land 2,658,127 0 2,658,127 Buildings & Improvements 1,070,029 (141,951) 1,211,980 Furniture & Equipment 193,906 66,365 127,541 Plant & Equipment 1,537,327 (290,973) 1,828,300 Infrastructure - Other 439,089 (61,780) 500,869 Infrastructure - Excavation 15,088,327 (3,906,813) 18,995,140 Infrastructure - Rehabilitation 2,378,719 0 2,378,719 Work In Progress - Excavation 3,212,891 3,212,891 0 Work In Progress - RRF 5,624,825 1,370,558 4,254,267TOTAL NON-CURRENT ASSETS 32,203,240 248,295 31,954,945
TOTAL ASSETS 45,722,469 1,357,655 44,364,814
CURRENT LIABILITIES Creditors 796,120 697,696 98,424 Provisions 295,394 26,168 269,226 Loans Leases Overdrafts 385,501 (2,988,122) 3,373,623 Accruals 319,201 (702,349) 1,021,550 Other Current Liabilities 35,000 0 35,000TOTAL CURRENT LIABILITIES 1,831,216 (2,966,607) 4,797,823
NON CURRENT LIABILITIES Loans Leases Overdrafts 20,225,754 (630,403) 20,856,157 Other Non Current Liabilities 3,431,836 (89,259) 3,521,095TOTAL NON CURRENT LIABILITIES 23,657,590 (719,662) 24,377,251
TOTAL LIABILITIES 25,488,806 (3,686,269) 29,175,074
NET ASSETS 20,233,663 5,043,923 15,189,740
EQUITYRetained Surplus 18,279,331 5,043,923 13,235,408Reserves 138,029 0 138,029Council Contribution 1,816,303 0 1,816,303TOTAL EQUITY 20,233,663 5,043,923 15,189,740
Mindarie Regional CouncilBalance Sheet
For the month ended 31 May 2008
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Description Adopted BudgetRevised Budget YTD Actual
% to Revised Budget
PLANT AND VEHICLESPlant and VehiclesKubota RTV900 20,000 20,000 18,182 90.91%Skid Steer Loader 79,500 79,500 87,123 109.59%Toyota Camry Replacement 45,000 45,000 46,737 103.86%Ford Fairmont Replacement 45,000 45,000 02x Loaders 954,000 954,000 0
1,143,500 1,143,500 152,042 13.30%Machinery and EquipmentGenerator Upgrade 100,000 100,000 4,045 4.05%Line Marking Machine 8,000 8,000 5,432 67.90%Crane Attachment 60,000 0 0Weed Spraying Equipment 55,000 55,000 1,317 2.39%Increase Water Tank Capacity 7,000 7,000 0Air Compressor 1,000 0 0Replace Hook Lift Bin 10,000 10,000 0Bandsaw 0 5,000 3,200 64.00%
241,000 185,000 13,994 7.56%
TOTAL PLANT AND VEHICLES 1,384,500 1,328,500 166,036 12.50%
FURNITURE AND FITTINGSComputer and Office EquipmentOffice Computing Equipment 125,000 125,000 101,076 80.86%Office Furniture and Equipment 58,000 58,000 3,322 5.73%Security Equipment 12,000 12,000 12,280 102.33%
195,000 195,000 116,678 59.83%BUILDINGBuildingExtension of Administration Block 725,000 725,000 20,378 2.81%Recycling and Facilities Upgrade 767,000 267,000 21,117 7.91%Washdown Area Upgrade 50,000 50,000 26,605 53.21%
1,542,000 1,042,000 68,100 6.54%INFRASTRUCTUREOperationsLitter Control Fence 75,000 75,000 22,716
75,000 75,000 22,716 30.29%Resource Recovey FacilityLegal Fees 250,000 704,000 669,549Financial and Probity Fees 10,000 82,500 36,508Insurance Review 15,000 10,200 18,441Superintendent and Management Fees 250,000 318,600 245,442Community Consultation 20,000 50,100 41,141Project Manager 50,000 57,600 61,381Site Infrastructures 670,000 1,224,900 298,096Other 0 4,100 0
1,265,000 2,452,000 1,370,558 55.90%LANDFILL EXCAVATIONSExcavation Lining Stage 1 and 2 Superintendent Fees 75,000 75,000 19,630 MRC Project Manager 15,000 15,000 12,976 Siteworks, Survey Etc 10,000 10,000 26,573
100,000 100,000 59,179 59.18%Excavation Phase 2 Stage 1 Lining 280,000 280,000 278,910 MRC Project Manager 1,926 Siteworks, Survey Etc 0 0 0
280,000 280,000 280,836 100.30%Excavation Phase 3 Design Consultant 20,000 20,000 0 Earthworks 2,360,000 2,860,000 2,856,111 MRC Project Manager 10,000 10,000 14,265 Siteworks, Survey Etc 10,000 10,000 2,500
2,400,000 2,900,000 2,872,876 99.06%
TOTAL LANDFILL EXCAVATIONS 2,780,000 3,280,000 3,212,892 97.95%
Mindarie Regional CouncilSTATEMENT OF INVESTING ACTIVITIES
For the month ended 31 May 2008
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INFORMATION ON BORROWINGS
(a) Loan Repayments
ActualPrincipal
RepaymentsPrincipal
OutstandingInterest
RepaymentsValue of
Loan Approved Matures
Interest Rates
Principal 01/07/2007
Principal Drawn Down to 31/05/2008
Actual to 31/05/2008
Actual to 31/05/2008
Actual to 31/05/2008
Community AmenitiesTamala Park LandfillLoan 7 - Tamala Park Stage 2 Phase 1 Construction 3,500,000 May-08 6.15% 956,552 0 956,552 0- 29,221Loan 8 - Building Upgrade 650,000 May-14 6.45% 496,494 0 58,070 438,424 28,079Loan 9 - Stage 2 Phase 2 Construction 2,000,000 Nov-08 5.78% 803,583 0 528,106 275,477 29,739Loan 12 - Construction Stage 2 Phase 2 15,000,000 Mar-12 5.98% 14,583,507 0 1,250,010 13,333,497 755,174Regional Resource Recovery FacilityLoan 11 - RRF Land Purchase 3,500,000 May-25 5.97% 3,329,423 0 1,196,247 2,133,176 162,898Loan 10 - RRF Infrastructure 4,600,000 Mar-25 6.16% 1,889,995 0 59,314 1,830,682 105,469Loan 10 - RRF Infrastructure (Interest Only) 2,600,000 2,170,402 429,598 0 2,600,000 136,669TOTAL 31,850,000 24,229,957 429,598 4,048,299 20,611,255 1,247,248
Note: Loan 11 principal repayment includes $1,060,000 from the sale proceeds of the land allocated for "Bush Forever". Loan 10 additional loan drawdown of $2,600,000 has a variable rate of 8.04% for the month of May 2008.
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ATTACHMENT TWO
TO ITEM 8.2.1
ORDINARY COUNCIL MEETING
21 AUGUST 2008
FINANCIAL STATEMENT FOR THE PERIOD ENDED 30 JUNE 2008
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MANAGEMENT FINANCIAL
STATEMENTS
FOR THE MONTH ENDED 30 JUNE 08
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Description Adopted Budget
Revised Budget YTD Budget YTD Actual $ Variance % Variance Note
Revenue form Ordinary Activities User Charges User Charges - City of Perth 850,991 850,991 850,991 730,506 User Charges - City of Waneroo 3,482,497 3,482,497 3,482,497 3,494,333 User Charges - City of Joondalup 3,180,369 3,180,369 3,180,369 3,127,505 User Charges - City of Stirling 4,309,680 4,309,680 4,309,680 4,659,297 User Charges - Town of Cambridge 626,101 626,101 626,101 557,513 User Charges - Town of Vincent 665,714 665,714 665,714 662,166 User Charges - Town of Victoria Park 685,784 685,784 685,784 652,069 Total Member User Charges 13,801,136 13,801,136 13,801,136 13,883,389 82,253 0.60% User Charges - City of South Perth 458,160 458,160 458,160 405,216 (52,944) -11.56% 1 User Charges - Casual Tipping Fees 3,054,400 4,554,400 4,554,400 5,128,530 574,130 12.61% Total User Charges 17,313,696 18,813,696 18,813,696 19,417,135 603,439 3.21% Service Charges Sale of Recyclable Materials 260,000 360,000 360,000 411,962 51,962 14.43% Sale of Limestone 53,741 53,741 53,741 0 (53,741) -100.00% 2 Gas Power Generation Sales 350,000 450,000 450,000 580,153 130,153 28.92% Grants & Subsidies 5,245 155,245 155,245 208,789 53,544 34.49% Contributions, Reimbursments & Donations 2,471 2,471 2,471 173,320 170,849 6914.16% Interest Earnings 263,000 413,000 413,000 642,402 229,402 55.55% Other Revenue 1,000 1,000 1000 60,250 59,250 5925.00%
18,249,153 20,249,153 20,249,153 21,494,011 1,244,858 6.15%Expenses from Ordinary Activities Employee Costs 3,464,922 3,464,922 3,464,922 3,361,675 103,247 2.98% Materials and Contracts Consultants and Contract Labour 482,425 532,425 532,425 511,075 21,350 4.01% Communications and Public Consultation 532,000 636,000 636,000 600,312 35,688 5.61% Landfill Expenses 842,500 822,500 822,500 747,925 74,575 9.07% Office Expenses 381,500 381,500 381,500 350,505 30,995 8.12% Building Maintenance 313,940 238,940 238,940 262,517 (23,577) -9.87% 3 Plant and Equipment Operating and Hire 785,500 1,035,500 1,035,500 1,015,769 19,731 1.91% Utilities 56,600 91,600 91,600 95,845 (4,245) -4.63% Depreciation 897,512 897,512 897,512 851,256 46,256 5.15% Borrowing Cost Expenses 1,317,451 1,387,451 1,387,451 1,292,125 95,326 6.87% Insurance 129,000 129,000 129,000 112,847 16,153 12.52% DEP Landfill Levy 1,937,294 2,137,294 2,137,294 2,098,152 39,142 1.83% Land Lease/Rental 548,729 548,729 548,729 540,738 7,991 1.46% Other Expenditure Member Costs 88,150 88,150 88,150 99,033 (10,883) -12.35% 4 Administration 245,000 245,000 245,000 252,718 (7,718) -3.15% Amortisation (LandFill) 3,999,379 3,999,379 3,999,379 3,999,379 0 0.00%
16,021,902 16,635,902 16,635,902 16,191,871 444,031 2.67%
Profit on Sale of Assets 30,099 30,099 30,099 260,006 229,907 763.84%Loss on Sale of Assets 7,097 7,097 7,097 7,285 (188) -2.65%
23,002 23,002 23,002 252,721 230,095 1000.33%
Changes in Net Assets Resulting from Operations 2,250,253 3,636,253 3,636,253 5,554,861 1,918,608 52.76%
Mindarie Regional CouncilINCOME STATEMENT BY NATURE AND TYPE
For the month ended 30 June 2008
item 8.2.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 57
NOTES FOR VARIATIONS - INCOME STATEMENT BY NATURE AND TYPE
Note # Description of Item Nature of Variance where actual is 10% and $5,000 from YTD Budget
1 User Charges - city of South Perth The drop in revenue is due to lower tonnages delivered by City of South Perth. This drop in revenue is more than compensated by the increase in tonnages by Casuals.
2 Sale of Limestone There is no income from the sale of limestone due to the surplus of limestone available on the market as a result of the construction of Michelle Freeway. MRC is struggling to giveaway free limestone at this point of time.
3 Building Maintenance Increase in cost is mainly due to the increase in volume of of electronic waste colllected at Recycling Centre. This increase of expenses is compensated through the sale of copper from the electronic waste in recyclable sales resulting in higher sales income for recyclable materials (up 14.4%).
4 Member Costs Conference fees for the Enviro 08 Conference was slightly higher as a result of the higher than expected attendance from Councillors and Member Council's Representatives.
item 8.2.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 58
Description Adopted Budget
Revised Budget YTD Budget YTD Actual $ Variance % Variance
Revenues from Ordinary Activities
Operating RevenuesCommunity Ammenties 18,249,153 20,249,153 20,249,153 21,494,010 1,244,857 6.15%Total Operating Revenues 18,249,153 20,249,153 20,249,153 21,494,010 1,244,857 6.15%
Profit on Disposal of AssetsCommunity Ammenties 30,099 30,099 30,099 260,006 229,907 763.84%Total Profit (Loss) on Disposal of Assets 30,099 30,099 30,099 260,006 229,907 763.84%
Expenses from Ordinary Activities
Operating ExpensesGovernance 1,000,488 1,084,488 1,084,488 775,612 308,876 28.48%Community Ammenties 13,143,463 13,453,463 13,453,463 13,480,696 (27,233) -0.20%Other Property and Sevices 560,500 710,500 710,500 643,437 67,063 9.44%Total Operating Expenses 14,704,451 15,248,451 15,248,451 14,899,745 348,706 2.29%
Loss on Disposal of AssetsCommunity Ammenties 7,097 7,097 7,097 7,285 (188) -2.65%Total Profit (Loss) on Disposal of Assets 7,097 7,097 7,097 7,285 (188) -2.65%
Borrowing Costs ExpenseCommunity Ammenties 1,317,451 1,387,451 1,387,451 1,292,125 95,326 6.87%Total Borrowing Costs Expense 1,317,451 1,387,451 1,387,451 1,292,125 95,326 6.87%
NET RESULT 2,250,253 3,636,253 3,636,253 5,554,861 1,918,608 52.76%
Mindarie Regional CouncilINCOME STATEMENT BY DEPARTMENT
For the month ended 30 June 2008
item 8.2.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 59
DescriptionACTUAL
2007/2008 MovementACTUAL
2006/2007 NoteCURRENT ASSETS Cash 2,978,504 1,247,946 1,730,558 Investments 9,461,778 2,406,028 7,055,750 Debtors 2,335,963 (752,136) 3,088,099 Stock 42,215 31,343 10,872 Prepayments 290,276 28,403 261,873 Other Current Assets 128,041 (134,676) 262,717TOTAL CURRENT ASSETS 15,236,777 2,826,908 12,409,869
NON-CURRENT ASSETS Land 2,658,127 0 2,658,127 Buildings & Improvements 1,100,583 (111,397) 1,211,980 Furniture & Equipment 214,591 87,050 127,541 Plant & Equipment 2,484,015 655,715 1,828,300 Infrastructure - Other 472,307 (28,562) 500,869 Infrastructure - Excavation 15,088,327 (3,906,813) 18,995,140 Infrastructure - Rehabilitation 2,378,719 0 2,378,719 Work In Progress - Excavation 3,314,125 3,314,125 0 Work In Progress - RRF 5,683,416 1,429,149 4,254,267TOTAL NON-CURRENT ASSETS 33,394,210 1,439,265 31,954,945
TOTAL ASSETS 48,630,987 4,266,173 44,364,814
CURRENT LIABILITIES Creditors 1,896,346 1,797,922 98,424 Provisions 438,536 169,310 269,226 Loans Leases Overdrafts 0 (3,373,623) 3,373,623 Accruals 727,199 (294,351) 1,021,550 Other Current Liabilities 0 (35,000) 35,000TOTAL CURRENT LIABILITIES 3,062,081 (1,735,742) 4,797,823
NON CURRENT LIABILITIES Loans Leases Overdrafts 21,179,183 323,026 20,856,157 Other Non Current Liabilities 3,493,650 (27,445) 3,521,095TOTAL NON CURRENT LIABILITIES 24,672,833 295,581 24,377,251
TOTAL LIABILITIES 27,734,914 (1,440,161) 29,175,074
NET ASSETS 20,896,073 5,706,333 15,189,740
EQUITYRetained Surplus 18,790,269 5,554,861 13,235,408Reserves 138,029 0 138,029Council Contribution 1,967,775 151,472 1,816,303TOTAL EQUITY 20,896,073 5,706,333 15,189,740
Mindarie Regional CouncilBalance Sheet
For the month ended 30 June 2008
item 8.2.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 60
Description Adopted BudgetRevised Budget YTD Actual
% to Revised Budget
PLANT AND VEHICLESPlant and VehiclesKubota RTV900 20,000 20,000 18,182 90.91%Skid Steer Loader 79,500 79,500 87,123 109.59%Toyota Camry Replacement 45,000 45,000 46,737 103.86%Ford Fairmont Replacement 45,000 45,000 35,553 79.01%2x Loaders 954,000 954,000 954,220 100.02%
1,143,500 1,143,500 1,141,815 99.85%Machinery and EquipmentGenerator Upgrade 100,000 100,000 4,045 4.05%Line Marking Machine 8,000 8,000 5,432 67.90%Crane Attachment 60,000 0 0Weed Spraying Equipment 55,000 55,000 41,455 75.37%Increase Water Tank Capacity 7,000 7,000 5,001 71.44%Air Compressor 1,000 0 0Replace Hook Lift Bin 10,000 10,000 0Bandsaw 0 5,000 3,200 64.00%
241,000 185,000 59,133 31.96%
TOTAL PLANT AND VEHICLES 1,384,500 1,328,500 1,200,948 90.40%
FURNITURE AND FITTINGSComputer and Office EquipmentOffice Computing Equipment 125,000 125,000 125,727 100.58%Office Furniture and Equipment 58,000 58,000 5,810 10.02%Security Equipment 12,000 12,000 12,280 102.33%
195,000 195,000 143,817 73.75%BUILDINGBuildingExtension of Administration Block 725,000 725,000 57,728 7.96%Recycling and Facilities Upgrade 767,000 267,000 21,117 7.91%Washdown Area Upgrade 50,000 50,000 39,161 78.32%
1,542,000 1,042,000 118,006 11.32%INFRASTRUCTUREOperationsLitter Control Fence 75,000 75,000 63,616
75,000 75,000 63,616 84.82%Resource Recovey FacilityLegal Fees 250,000 704,000 670,603Financial and Probity Fees 10,000 82,500 36,508Insurance Review 15,000 10,200 18,441Superintendent and Management Fees 250,000 318,600 277,965Community Consultation 20,000 50,100 42,684Project Manager 50,000 57,600 65,286Site Infrastructures 670,000 1,224,900 317,662Other 0 4,100 0
1,265,000 2,452,000 1,429,149 58.29%LANDFILL EXCAVATIONSExcavation Lining Stage 1 and 2 Superintendent Fees 75,000 75,000 34,995 MRC Project Manager 15,000 15,000 25,553 Siteworks, Survey Etc 10,000 10,000 26,573
100,000 100,000 87,121 87.12%Excavation Phase 2 Stage 1 Lining 280,000 280,000 278,910 MRC Project Manager 2,515 Siteworks, Survey Etc 0 0 0
280,000 280,000 281,425 100.51%Excavation Phase 3 Design Consultant 20,000 20,000 0 Earthworks 2,360,000 2,860,000 2,924,481 MRC Project Manager 10,000 10,000 18,598 Siteworks, Survey Etc 10,000 10,000 2,500
2,400,000 2,900,000 2,945,579 101.57%
TOTAL LANDFILL EXCAVATIONS 2,780,000 3,280,000 3,314,126 101.04%
Mindarie Regional CouncilSTATEMENT OF INVESTING ACTIVITIES
For the month ended 30 June 2008
item 8.2.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 61
INFORMATION ON BORROWINGS
(a) Loan Repayments
ActualPrincipal
RepaymentsPrincipal
OutstandingInterest
RepaymentsValue of
Loan Approved Matures
Interest Rates
Principal 01/07/2007
Principal Drawn Down to 30/06/2008
Actual to 30/06/2008
Actual to 30/06/2008
Actual to 30/06/2008
Community AmenitiesTamala Park LandfillLoan 7 - Tamala Park Stage 2 Phase 1 Construction 3,500,000 May-08 6.15% 956,552 0 956,552 0 29,221Loan 8 - Building Upgrade 650,000 May-14 6.45% 496,494 0 58,070 438,424 30,403Loan 9 - Stage 2 Phase 2 Construction 2,000,000 Nov-08 5.78% 803,583 0 528,106 275,477 31,048Loan 12 - Construction Stage 2 Phase 2 15,000,000 Mar-12 5.98% 14,583,507 0 1,666,680 12,916,827 786,451Regional Resource Recovery FacilityLoan 11 - RRF Land Purchase 3,500,000 May-25 5.97% 3,329,423 0 1,211,649 2,117,774 157,340Loan 10 - RRF Infrastructure 4,600,000 Mar-25 6.16% 1,889,995 0 59,314 1,830,682 114,738Loan 10 - RRF Infrastructure (Interest Only) 2,600,000 Variable 2,170,402 429,598 0 2,600,000 142,925Loan 10 - RRF Infrastructure (Interest Only) 4,000,000 Variable 0 1,000,000 0 1,000,000 0TOTAL 35,850,000 24,229,957 1,429,598 4,480,371 21,179,183 1,292,125
Note: Loan 11 principal repayment includes $1,060,000 from the sale proceeds of the land allocated for "Bush Forever". Loan 10 additional loan drawdown of $2,600,000 has a variable rate of 8.04% for the month of June 2008
item 8.2.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 62
ITEM 8.2.2 LIST OF PAYMENTS MADE FOR THE MONTHS ENDED 31 MAY 2008 AND 30 JUNE 2008 File No: FIN/5-02 Attachment(s): 1. List of payments made for the month ended 31 May 2008 2. List of payments made for the month ended 30 June 2008 Author: Kalwant Dhillon
SUMMARY The purpose of this report is to provide details of payments made during the periods identified. It is also a requirement as part of the delegation given to the Chief Executive Officer, to make payments from the Municipal Fund, that a list of payments made since the last Ordinary Council meeting be presented to Council. COMMENT The lists of payments for the months ended 31 May 2008 and 30 June 2008 are at Attachment One and Two to this Item and are presented for endorsement. Payments have been made in accordance with delegations that allow payments between meetings and are subsequently required to be presented to the next Council meeting following such payments. Further, at the Ordinary Council Meeting held on 18 February 1999, the Council delegated to the Chief Executive Officer the exercise of its power to make payments from the Municipal Fund. This delegation has been renewed upon annual reviews. In order to satisfy the requirements of Clause 13(2) of the Local Government (Financial Management) Regulations, a list of payments made must be submitted to the next Council meeting following such payments. It should be noted that generally all payments are GST inclusive and Mindarie Regional Council is able to claim this tax as an input credit when remittance of GST collected is made each month. Months Ended Account Vouchers Amount 31 May 2008 General Municipal 1493 – 1692
DP 00098 – DP 00113 EFT 130 – EFT 134 $2,247,859.95
30 June 2008 1693 – 1897 DP 114 – DP 124 EFT 135 – EFT – 140 $1,637,894.70
RECOMMENDATION That Council endorse the list of payments made, as per the delegation made to the Chief Executive Officer, for the months ended 31 May 2008 and 30 June 2008.
item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 63
ATTACHMENT ONE
TO ITEM 8.2.2
ORDINARY COUNCIL MEETING
21 AUGUST 2008
LIST OF PAYMENTS MADE FOR THE MONTH ENDED 31 MAY 2008
item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 64
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item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 65
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ess
Roa
d M
aint
enan
ce -
Roa
d S
wee
p$8
43.7
08/
05/2
008
1537
CO
FFEE
& T
EA S
UPP
LIES
OF
WA
Sta
ff A
men
ities
$1
,182
.22
8/05
/200
815
38C
OVE
NTR
YSS
ite O
pera
ting
$54.
848/
05/2
008
1539
DA
NU
BE
RIV
ER P
TY L
TDC
onsu
ltanc
y - S
trate
gic
Pla
nnin
g$2
,630
.00
8/05
/200
815
40Ex
cel W
indo
w C
lean
ing
Bui
ldin
g M
aint
enan
ce -W
indo
w C
lean
ing
$280
.00
8/05
/200
815
41FR
EEH
ILLS
EM
S L
egal
Rev
iew
Man
ual Q
uarte
rly U
pdat
e$1
,870
.00
8/05
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815
42FU
JI X
ERO
X A
UST
PTY
LTD
Pho
toco
pyin
g E
xpen
sive
s$6
32.1
78/
05/2
008
1543
GO
LDFI
NC
H R
OB
CO
NSU
LTIN
GG
roun
d W
ater
Con
sulti
ng$4
,440
.92
8/05
/200
815
44H
ays
Spec
ialis
t Rec
ruitm
ent (
Aus
tral
ia) P
/LC
ontra
ct L
abou
r$1
,723
.43
8/05
/200
815
45H
EALT
H O
N T
HE
MO
VEW
elln
ess
Pro
gram
s$4
,177
.25
8/05
/200
815
46H
ITA
CH
I CO
NST
RU
CTI
ON
MA
CH
INER
YR
epai
r and
Mai
nten
ance
for A
rticu
late
d D
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Truc
k$2
95.8
88/
05/2
008
1547
INFO
RM
ATI
ON
OU
TLO
OK
Com
pute
r Sys
tem
Mai
nten
ance
$1
,100
.00
8/05
/200
815
48IW
PR
OJE
CTS
Con
tract
Lab
our
$14,
134.
458/
05/2
008
1549
JASN
EAT
Cle
anin
g S
ervi
ces
$1,4
76.2
08/
05/2
008
1550
JOO
ND
ALU
P O
FFIC
E N
ATI
ON
AL
Sta
tione
ry$3
72.2
58/
05/2
008
1551
JUST
SPE
CTA
CLE
S C
LAR
KSO
NS
taff
Saf
ety
Spe
ctac
les
$964
.00
8/05
/200
815
52K
INR
OSS
SU
PA IG
AS
taff
Am
eniti
es$2
96.1
88/
05/2
008
1553
Kle
enhe
at G
asP
lant
- Fu
el a
nd O
il$2
13.5
38/
05/2
008
1554
Mar
vic
Pack
agin
g A
ustr
alia
Was
te M
anag
emen
t Edu
catio
n$1
70.5
08/
05/2
008
1555
MU
LTIP
RO
GR
AM
MIN
G P
TY L
TDC
ompu
ter S
yste
ms
Mai
nten
ance
& S
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r Upg
rade
$66,
495.
998/
05/2
008
1556
MU
RD
OC
H U
NIV
ERSI
TYS
pons
orsh
ips
$1,1
00.0
08/
05/2
008
1557
NA
TIO
NA
L TY
RES
Tyre
s an
d Tu
bes
for C
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pilla
r 966
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r$2
,530
.00
8/05
/200
815
58N
ATI
ON
WID
E O
ILR
ecyc
ling
Con
tract
or
$701
.25
item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 66
Che
que
Post
ing
Dat
eD
ocum
ent N
o.Ve
ndor
Nam
eD
escr
iptio
nC
hequ
e A
mou
nt
Sche
dule
of P
aym
ent f
or M
ay 2
008
Cou
ncil
Mee
ting
- 21
Aug
ust 2
008
8/05
/200
815
59N
ever
fail
Sprin
gwat
er L
tdS
prin
g W
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Sup
ply
$109
.90
8/05
/200
815
60N
EWC
AST
LE W
EIG
HIN
G S
ERVI
CES
P/L
Was
tem
an S
uppo
rt $2
,037
.20
8/05
/200
815
61PI
RTE
K (M
ALA
GA
) PTY
LTD
Rep
air a
nd M
aint
enan
ce fo
r Tan
a 40
0$7
13.9
68/
05/2
008
1562
PUR
E A
IR F
ILTE
RS
Pla
nt -
Rep
air a
nd M
aint
enan
ce$3
11.3
08/
05/2
008
1563
REC
RU
ITM
ENT
SOLU
TIO
NS
Tem
pora
ry S
taffi
ng$2
,534
.40
8/05
/200
815
64R
ENR
OW
NEW
SPA
PER
& M
AG
AZI
NE
DEL
IVER
YN
ewsp
aper
s$4
1.00
8/05
/200
815
65R
EPC
O A
UTO
PA
RTS
-Cla
rkso
nP
lant
- R
epai
r and
Mai
nten
ance
$93.
758/
05/2
008
1566
Ret
ravi
sion
- M
inda
rieE
xpen
dabl
e To
ols
$49.
008/
05/2
008
1567
SBS
Sim
s G
roup
Rec
yclin
g C
ontra
ctor
s$7
,279
.25
8/05
/200
815
68SC
OPE
BU
SIN
ESS
IMA
GIN
GP
hoto
copy
ing
Exp
ense
s$2
22.5
08/
05/2
008
1569
STEV
E'S
MO
BIL
E TY
RE
SER
VIC
ETy
res
and
Tube
s fo
r Hin
o B
in T
ruck
$120
.00
8/05
/200
815
70SY
NN
OTT
MU
LHO
LLA
ND
MA
NA
GEM
ENT
Con
tract
Ser
vice
s-W
aste
Man
agem
ent E
duca
tion
Pro
gram
$2,6
73.0
08/
05/2
008
1571
TELS
TRA
Whi
te P
ages
Adv
ertis
emen
ts$1
69.0
48/
05/2
008
1572
TOXF
REE
Rec
yclin
g C
ontra
ctor
$3
,443
.00
8/05
/200
815
73U
RS
Pro
f Sve
s - M
RC
Ann
ual O
pera
tiona
l Aud
it Ta
mal
a P
ark
$19,
370.
298/
05/2
008
1574
Dep
artm
ent o
f Pla
nnin
g &
Infr
astr
uctu
reP
lant
and
Mot
or V
ehic
le L
icen
ces
$502
.30
8/05
/200
815
75W
A L
ocal
Gov
ernm
ent A
ssoc
iatio
nA
dver
tisin
g &
Pro
mot
ions
$83.
018/
05/2
008
1576
WA
NN
ERO
O G
OLF
CLU
B IN
C.
Spo
nsor
ship
s$1
,600
.00
8/05
/200
815
77W
este
rn P
lant
Hire
(WA
) Pty
Ltd
Exc
avat
ion
Pha
se 3
Sta
ge 2
$48,
510.
008/
05/2
008
1578
WO
RK
CLO
BB
ERS
taff
Pro
tect
ive
Clo
thin
g$7
93.8
08/
05/2
008
1579
UH
Y H
AIN
ES N
OR
TON
Sta
ff Tr
aini
ng
$1,1
22.0
08/
05/2
008
1580
PAC
IFIC
DA
TAC
OM
Furn
iture
& E
quip
men
t$2
,040
.38
12/0
5/20
0815
81M
inda
rie R
egio
nal C
ounc
ilP
etty
Cas
h R
eim
burs
emen
t$8
76.0
512
/05/
2008
1582
Shap
e U
p Su
rf P
ty L
tdR
esea
rch
and
Pla
nnin
g$1
9,89
1.56
16/0
5/20
0815
83B
OU
LEVA
RD
FLO
RIS
TFl
ower
s$8
0.00
16/0
5/20
0815
84C
AST
LE S
ECU
RIT
Y &
ELE
CTR
ICA
L P/
LB
uild
ing
Sec
urity
Res
pons
e$7
5.00
16/0
5/20
0815
85C
LEA
N S
WEE
PA
cces
s R
oad
Mai
nten
ance
- R
oad
Sw
eep
$908
.60
16/0
5/20
0815
86C
OM
MA
ND
A C
OM
Tele
phon
e E
xpen
ses
$275
.00
16/0
5/20
0815
87C
ross
land
& H
ardy
Pty
Ltd
Exc
avat
ion
Pha
se 3
Sta
ge 2
$1,4
74.0
016
/05/
2008
1588
DO
MA
IN C
ATE
RIN
GC
orpo
rate
Com
mun
icat
ions
Stra
tegy
- E
arth
Car
ers
$275
.00
16/0
5/20
0815
89D
RA
GE
SIG
NS
Cor
pora
te C
omm
unic
atio
ns S
trate
gy -
Ear
th C
arer
s$2
64.0
016
/05/
2008
1590
Hay
s Sp
ecia
list R
ecru
itmen
t (A
ustr
alia
) P/L
Con
tract
Sta
ff$1
,378
.74
16/0
5/20
0815
91IW
PR
OJE
CTS
Con
tract
Lab
our
$23,
700.
11
item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 67
Che
que
Post
ing
Dat
eD
ocum
ent N
o.Ve
ndor
Nam
eD
escr
iptio
nC
hequ
e A
mou
nt
Sche
dule
of P
aym
ent f
or M
ay 2
008
Cou
ncil
Mee
ting
- 21
Aug
ust 2
008
16/0
5/20
0815
92JO
ON
DA
LUP
OFF
ICE
NA
TIO
NA
LS
tatio
nery
$4
26.5
516
/05/
2008
1593
JOO
ND
ALU
P R
ESO
RT
CE
AG
Mee
ting
Exp
ense
s$5
90.0
016
/05/
2008
1594
JUST
SPE
CTA
CLE
S C
LAR
KSO
NS
taff
Saf
ety
Spe
ctac
les
$813
.00
16/0
5/20
0815
95K
INR
OSS
SU
PA IG
AS
taff
Am
eniti
es$1
51.3
716
/05/
2008
1596
KIT
EC E
LEC
TRIC
AL
SER
VIC
ESS
ite O
pera
ting
$1,3
28.1
016
/05/
2008
1597
Kle
enhe
at G
asG
as B
ottle
Ref
ill$3
35.5
516
/05/
2008
1598
SITA
Aus
tral
ia P
ty L
tdB
uild
ings
& Im
prov
emen
ts$7
17.7
516
/05/
2008
1599
TELS
TRA
Tele
phon
e E
xpen
ses
$677
.85
16/0
5/20
0816
00W
ESTE
RN
DIA
GN
OST
IC P
ATH
OLO
GY
Dru
g Te
stin
g R
outin
e $2
,156
.88
16/0
5/20
0816
01W
orkS
afe
Sta
ff Tr
aini
ng$7
1.00
16/0
5/20
0816
02W
orkS
afe
Sta
ff Tr
aini
ng$7
1.00
16/0
5/20
0816
03W
A L
ocal
Gov
ernm
ent A
ssoc
iatio
nA
dver
tisin
g$4
,196
.98
20/0
5/20
0816
04B
& T
EA
RTH
MO
VIN
GB
uild
ings
& Im
prov
emen
ts$1
,000
.45
20/0
5/20
0816
05G
reat
Sou
ther
n Sa
nds
Exc
avat
ion
Pha
se 3
Sta
ge 2
$30,
305.
0020
/05/
2008
1606
IW P
RO
JEC
TSC
ontra
ct L
abou
r$2
,211
.55
20/0
5/20
0816
07LA
ND
FILL
GA
S &
PO
WER
PTY
LTD
Ele
ctric
ity
$2,1
36.7
120
/05/
2008
1608
OPT
US
CO
MM
UN
ICA
TIO
NS
Mob
ile T
elep
hone
Exp
ense
s $9
58.3
120
/05/
2008
1609
Prem
ium
Pla
stic
sB
ushl
and
Man
agem
ent
$3,5
27.8
120
/05/
2008
1610
REC
RU
ITM
ENT
SOLU
TIO
NS
Tem
pora
ry S
taffi
ng
$1,4
08.0
020
/05/
2008
1611
THE
FUN
K F
AC
TOR
YC
orpo
rate
Com
mun
icat
ions
Stra
tegy
$3
,657
.50
20/0
5/20
0816
12TR
AVE
L A
SSO
CIA
TES
AU
ST P
/LS
taff
Con
fere
nces
$6,2
52.1
820
/05/
2008
1613
Dep
artm
ent o
f Pla
nnin
g &
Infr
astr
uctu
reP
lant
and
Mot
or V
ehic
le L
icen
ces
$96.
4020
/05/
2008
1614
WA
Loc
al G
over
nmen
t Ass
ocia
tion
Web
site
Mai
nten
ance
$1,5
51.0
020
/05/
2008
1615
WA
STE
MA
NA
GEM
ENT
ASS
N O
F A
UST
LTD
Was
te M
anag
emen
t Edu
catio
n$4
0.00
20/0
5/20
0816
16R
ELIA
NC
E PE
TRO
LEU
MS
uppl
y of
Dis
tilla
te$4
1,35
6.69
23/0
5/20
0816
17C
ity o
f Joo
ndal
upLe
ase
Fee
Lot 1
18 M
arm
ion
Ave
nue
$8,3
83.3
623
/05/
2008
1618
City
of P
erth
Leas
e Fe
e Lo
t 118
Mar
mio
n A
venu
e $4
,191
.68
23/0
5/20
0816
19C
ity o
f Stir
ling
Leas
e Fe
e Lo
t 118
Mar
mio
n A
venu
e $1
6,76
6.73
23/0
5/20
0816
20To
wn
of C
ambr
idge
Leas
e Fe
e Lo
t 118
Mar
mio
n A
venu
e $4
,191
.68
23/0
5/20
0816
21To
wn
of V
ince
ntLe
ase
Fee
Lot 1
18 M
arm
ion
Ave
nue
$4,1
91.6
823
/05/
2008
1622
Tow
n of
Vic
toria
Par
kLe
ase
Fee
Lot 1
18 M
arm
ion
Ave
nue
$4,1
91.6
823
/05/
2008
1623
City
of W
anne
roo
Leas
e Fe
e Lo
t 118
Mar
mio
n A
venu
e $8
,383
.36
23/0
5/20
0816
24Lo
mba
rdi B
ros
Mot
or V
ehic
le re
pair
and
mai
nten
ance
$600
.00
item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 68
Che
que
Post
ing
Dat
eD
ocum
ent N
o.Ve
ndor
Nam
eD
escr
iptio
nC
hequ
e A
mou
nt
Sche
dule
of P
aym
ent f
or M
ay 2
008
Cou
ncil
Mee
ting
- 21
Aug
ust 2
008
27/0
5/20
0816
25A
LL E
AR
TH G
RO
UP
PTY
LTD
Exc
avat
ion
Pha
se 3
Sta
ge 2
$153
,689
.53
27/0
5/20
0816
26A
nim
al P
est
Man
agem
ent
Serv
ices
Site
Ope
ratin
g$2
,359
.50
27/0
5/20
0816
27B
unni
ngs
Bui
ldin
g Su
pplie
sS
ite O
pera
ting
$111
.02
27/0
5/20
0816
28C
OA
TES
HIR
EC
ontro
l Fen
cing
Mai
nten
ance
$1,3
24.4
027
/05/
2008
1629
CO
MM
AN
D A
CO
MS
ite O
pera
ting
$769
.80
27/0
5/20
0816
30H
ays
Spec
ialis
t Rec
ruitm
ent (
Aus
tral
ia) P
/LC
ontra
ct S
taff
$3,3
66.4
327
/05/
2008
1631
JUST
SPE
CTA
CLE
S C
LAR
KSO
NS
taff
Saf
ety
Spe
ctac
les
$760
.00
27/0
5/20
0816
32LI
NC
STR
ATE
GIC
Cor
pora
te C
omm
unic
atio
ns S
trate
gy
$1,6
39.0
027
/05/
2008
1633
MER
CU
RY
Cou
rier E
xpen
ses
$1,0
81.5
927
/05/
2008
1634
MIN
DA
RIE
BU
S C
HA
RTE
RC
orpo
rate
Com
mun
icat
ions
Stra
tegy
- E
arth
Car
ers
$605
.00
27/0
5/20
0816
35N
ever
fail
Sprin
gwat
er L
tdS
prin
g W
ater
Sup
ply
$55.
4027
/05/
2008
1636
Prin
t Acu
men
Pty
Ltd
Prin
ting
Ser
vice
s$3
,720
.00
27/0
5/20
0816
37R
ECR
UIT
MEN
T SO
LUTI
ON
SC
ontra
ct S
taff
$1,4
08.0
027
/05/
2008
1638
SBS
Sim
s G
roup
Rec
yclin
g C
ontra
ctor
$5,2
11.2
527
/05/
2008
1639
The
Odo
ur U
nit (
WA
) Pty
Ltd
Pro
f Sve
s in
Rel
atio
n to
Pub
lic M
eetin
g fo
r RR
F$4
,373
.60
27/0
5/20
0816
40U
RB
AN
RES
OU
RC
ESE
xcav
atio
n P
hase
3 S
tage
2$1
9,22
8.01
27/0
5/20
0816
41W
este
rn P
lant
Hire
(WA
) Pty
Ltd
Exc
avat
ion
Pha
se 3
Sta
ge 3
$56,
905.
7527
/05/
2008
1642
Wes
Trac
Pty
Ltd
Rep
air a
nd M
aint
enan
ce fo
r Cat
erpi
llar 9
66G
Loa
der
$951
.64
27/0
5/20
0816
43W
ILSO
N S
ECU
RIT
YB
uild
ing
Sec
urity
$1
,218
.89
27/0
5/20
0816
44W
orkS
afe
Sta
ff Tr
aini
ng$7
1.00
27/0
5/20
0816
45YA
KK
A P
TY L
TDS
taff
Uni
form
s/P
rote
ctiv
e C
loth
ing
$1,1
63.3
427
/05/
2008
1646
YAK
KA
PTY
LTD
Sta
ff U
nifo
rms/
Pro
tect
ive
Clo
thin
g$7
80.2
027
/05/
2008
1647
YAK
KA
PTY
LTD
Sta
ff U
nifo
rms/
Pro
tect
ive
Clo
thin
g$9
77.1
929
/05/
2008
1648
BR
YAN
T M
EDIA
Cor
pora
te C
omm
unic
atio
ns S
trate
gy
$62,
922.
7030
/05/
2008
1649
Arm
adal
e C
oncr
ete
Tank
sIn
stal
latio
n of
50,
000
litre
Con
cret
e Ta
nk$1
6,28
0.00
30/0
5/20
0816
50C
AB
CH
AR
GE
AU
STR
ALI
A L
TDC
orpo
rate
Fun
ctio
n - C
ab C
harg
es$3
75.9
830
/05/
2008
1651
CA
LTEX
AU
STR
ALI
A P
ETR
OLE
UM
PTY
Pla
nt -
Fuel
and
Oil
$592
.09
30/0
5/20
0816
52C
CI C
ham
ber o
f Com
mer
ce a
nd In
dust
ryS
taff
Trai
ning
$1,0
56.0
030
/05/
2008
1653
City
of J
oond
alup
Spo
nsor
ship
Par
tner
for t
he 1
0 Y
ear A
nniv
ersa
ry$1
6,50
0.00
30/0
5/20
0816
54C
LEA
N S
WEE
PA
cces
s R
oad
Mai
nten
ance
- R
oad
Sw
eep
$616
.55
30/0
5/20
0816
55C
OU
PLER
S M
ALA
GA
Rep
air a
nd M
aint
enan
ce fo
r Fire
Fig
htin
g U
te$2
67.8
930
/05/
2008
1656
DO
MA
IN C
ATE
RIN
GC
orpo
rate
Com
mun
icat
ions
Stra
tegy
- E
arth
Car
ers
$1,7
77.7
630
/05/
2008
1657
DR
AG
E SI
GN
SFr
og D
ecal
s to
Bal
catta
Site
$1,3
97.0
0
item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 69
Che
que
Post
ing
Dat
eD
ocum
ent N
o.Ve
ndor
Nam
eD
escr
iptio
nC
hequ
e A
mou
nt
Sche
dule
of P
aym
ent f
or M
ay 2
008
Cou
ncil
Mee
ting
- 21
Aug
ust 2
008
30/0
5/20
0816
58D
UN
& B
RA
DST
REE
T A
UST
RA
LIA
P/L
Bus
ines
s N
ame
Ext
ract
$21.
6230
/05/
2008
1659
FREE
HIL
LSLe
gal S
ervi
ces
for R
esou
rce
Rec
over
y Fa
cilit
y$3
3,55
0.78
30/0
5/20
0816
60G
OLD
ER A
SSO
CIA
TES
PTY
LTD
Pre
p. S
trate
gy p
lan
for T
amal
a P
ark
Land
fill
$13,
079.
9630
/05/
2008
1661
H &
L G
LASS
Rep
air a
nd M
aint
enan
ce fo
r Cat
erpi
llar 9
50F
Load
er$5
60.0
030
/05/
2008
1662
Hay
s Sp
ecia
list R
ecru
itmen
t (A
ustr
alia
) P/L
Con
tract
Sta
ff$1
,723
.43
30/0
5/20
0816
63H
oriz
ons
Wes
t Bus
& C
oach
lines
Was
te M
anag
emen
t Edu
catio
n - B
us T
ours
$924
.00
30/0
5/20
0816
64JA
SNEA
TC
lean
ing
Ser
vice
s$1
,001
.00
30/0
5/20
0816
65Jo
sh B
yrne
& A
ssoc
iate
sC
orpo
rate
Com
mun
icat
ions
Stra
tegy
- E
arth
Car
ers
$715
.00
30/0
5/20
0816
66K
INR
OSS
SU
PA IG
AS
taff
Am
eniti
es$1
72.6
430
/05/
2008
1667
LAK
E A
NN
E C
ON
SULT
AN
CY
Hum
an R
esou
rces
Man
agem
ent S
ervi
ces
$2,1
89.0
030
/05/
2008
1668
Leed
ervi
lle S
port
ing
Clu
bC
orpo
rate
Com
mun
icat
ions
Stra
tegy
- E
arth
Car
ers
$165
.00
30/0
5/20
0816
69LO
CA
L G
OVT
MA
NA
GER
S A
UST
Cou
ncil
Con
sens
us W
orks
hop
$550
.00
30/0
5/20
0816
70M
s Ja
n G
rimol
dby
Con
sulta
ncy
- Rev
iew
of D
eleg
ated
Aut
horit
ies
& R
epor
t$4
95.0
030
/05/
2008
1671
MU
LTIP
RO
GR
AM
MIN
G P
TY L
TDM
inor
Equ
ipm
ent
$950
.12
30/0
5/20
0816
72N
ATI
ON
AL
TYR
ESTy
res
and
Tube
s fo
r Cat
erpi
llar 9
66G
$784
.30
30/0
5/20
0816
73O
RS
GR
OU
PW
elln
ess
Pro
gram
- A
nnua
l Rep
ort
$71.
5030
/05/
2008
1674
Proo
st, E
xclu
sive
Gift
s &
Ham
pers
Oth
er A
dmin
istra
tion
Exp
ense
s$1
04.9
530
/05/
2008
1675
REN
RO
W N
EWSP
APE
R &
MA
GA
ZIN
E D
ELIV
ERY
New
spap
ers
$38.
4030
/05/
2008
1676
SBS
Sim
s G
roup
Rec
yclin
g C
ontra
ctor
$2
,217
.60
30/0
5/20
0816
77SY
NN
OTT
MU
LHO
LLA
ND
MA
NA
GEM
ENT
Con
sulta
ncy
- Was
te E
duca
tion
Stra
tegy
$1
2,26
5.00
30/0
5/20
0816
78Th
e Ex
ecut
ive
Con
nect
ion
Pty
Ltd
Sub
scrip
tion
& S
emin
ar F
ees
$4,4
82.5
030
/05/
2008
1679
TYR
E W
AST
E (W
A)
Rec
yclin
g C
ontra
ctor
$8
39.8
530
/05/
2008
1680
W W
CO
NSU
LTIN
G P
TY L
TDC
onsu
ltanc
y$2
,420
.00
30/0
5/20
0816
81W
A L
ocal
Gov
ernm
ent A
ssoc
iatio
nA
dver
tisin
g$2
,603
.58
30/0
5/20
0816
82W
este
rn P
lant
Hire
(WA
) Pty
Ltd
Exc
avat
ion
Pha
se 3
Sta
ge 2
$1,1
00.0
030
/05/
2008
1683
Wes
Trac
Pty
Ltd
Rep
air a
nd M
aint
enan
ce fo
r Var
ious
Pla
nt &
Equ
ipm
ent
$1,6
41.8
230
/05/
2008
1684
WO
OD
HO
USE
LEG
AL
Lega
l Exp
ense
s$1
,570
.80
30/0
5/20
0816
85W
orkS
afe
Sta
ff Tr
aini
ng$1
42.0
030
/05/
2008
1686
YAK
KA
PTY
LTD
Sta
ff U
nifo
rms/
Pro
tect
ive
Clo
thin
g$2
63.1
630
/05/
2008
1687
Min
darie
Reg
iona
l Cou
ncil
Pet
ty C
ash
Rei
mbu
rsem
ent
$2,0
48.1
231
/05/
2008
1688
AM
P LI
FE L
IMIT
EDC
AN
CE
LLE
D C
HE
QU
E$0
.00
31/0
5/20
0816
89A
ster
on P
ortfo
lio S
ervi
ces
Sup
eran
nuat
ion
$263
.32
31/0
5/20
0816
90C
BU
SS
uper
annu
atio
n$2
58.1
0
item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 70
Che
que
Post
ing
Dat
eD
ocum
ent N
o.Ve
ndor
Nam
eD
escr
iptio
nC
hequ
e A
mou
nt
Sche
dule
of P
aym
ent f
or M
ay 2
008
Cou
ncil
Mee
ting
- 21
Aug
ust 2
008
31/0
5/20
0816
91H
ESTA
SU
PER
FU
ND
Sup
eran
nuat
ion
$337
.50
31/0
5/20
0816
92W
ALG
S PL
AN
PTY
LTD
Sup
eran
nuat
ion
$26,
613.
13To
tal C
hequ
e Pa
ymen
ts$1
,551
,935
.40
1/05
/200
8D
P-0
0098
Nat
iona
l Aus
tral
ia B
ank
Mer
chan
t Cha
rges
for A
pril
2008
$1,1
55.3
01/
05/2
008
DP
-000
99iiN
et L
imite
dIn
tern
et C
harg
es$3
99.8
01/
05/2
008
DP
-001
00N
atio
nal A
ustr
alia
Ban
kN
atio
nal O
nlin
e Fe
e$4
6.66
1/05
/200
8D
P-0
0101
Com
mon
wea
lth B
ank
of A
ustr
alia
Loan
10 In
tere
st -
Apr
il 20
08$1
7,18
1.37
1/05
/200
8D
P-0
0102
Com
mon
wea
lth B
ank
of A
ustr
alia
Can
celle
d$0
.00
8/05
/200
8D
P-0
0103
Com
mon
wea
lth B
ank
of A
ustr
alia
Loan
11 P
rinci
pal R
epay
men
t$7
4,93
7.85
12/0
5/20
08D
P-0
0104
Com
mon
wea
lth B
ank
of A
ustr
alia
Loan
7 Fi
nal R
epay
men
t$2
48,4
98.2
021
/05/
2008
DP
-001
05N
atio
nal A
ustr
alia
Ban
kC
redi
t Car
d P
aym
ent
$3,0
58.8
821
/05/
2008
DP
-001
06A
ustr
alia
n Ta
xatio
n O
ffice
BA
S fo
r Apr
il 20
08$1
56,3
27.0
030
/05/
2008
DP
-001
07N
atio
nal A
ustr
alia
Ban
kA
ccou
nt F
ees
$188
.00
30/0
5/20
08D
P-0
0108
Com
mon
wea
lth B
ank
of A
ustr
alia
Loan
10 In
tere
st -
May
200
8$1
6,94
6.30
30/0
5/20
08D
P-0
0109
Nat
iona
l Aus
tral
ia B
ank
Mer
chan
t Fee
for M
ay 0
8$1
,262
.45
30/0
5/20
08D
P-0
0110
Nat
iona
l Aus
tral
ia B
ank
Nat
iona
l Onl
ine
Fee
$48.
8730
/05/
2008
DP
-001
11N
atio
nal A
ustr
alia
Ban
kC
ance
lled
$0.0
030
/05/
2008
DP
-001
12N
atio
nal A
ustr
alia
Ban
kC
ance
lled
$0.0
030
/05/
2008
DP
-001
13C
omm
onw
ealth
Ban
k of
Aus
tral
iaLo
an8
Rep
aym
ents
$22,
178.
68To
tal D
irect
Pay
men
ts$5
42,2
29.3
6
9/05
/200
8E
FT-0
0130
Pay
roll
Em
ploy
ee W
ages
Pay
roll
Em
ploy
ee W
ages
$71,
884.
819/
05/2
008
EFT
-001
31H
SE
Con
trol P
ty L
tdC
ontra
ct S
ervi
ces
$5,7
97.0
023
/05/
2008
EFT
-001
32P
ayro
ll E
mpl
oyee
Wag
esP
ayro
ll E
mpl
oyee
Wag
es$6
9,70
8.07
23/0
5/20
08E
FT-0
0133
HS
E C
ontro
l Pty
Ltd
Con
tract
Ser
vice
s$6
,358
.00
23/0
5/20
08E
FT-0
0134
Pay
roll
Em
ploy
ee W
ages
Pay
roll
Em
ploy
ee W
ages
$1,6
58.4
3To
tal E
FT P
aym
ents
$155
,406
.31
Gra
nd T
otal
$2,2
49,5
71.0
7
item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 71
Che
que
Post
ing
Dat
eD
ocum
ent N
o.Ve
ndor
Nam
eD
escr
iptio
nC
hequ
e A
mou
nt
Sche
dule
of P
aym
ent f
or M
ay 2
008
Cou
ncil
Mee
ting
- 21
Aug
ust 2
008
Sum
mar
y Sc
hedu
le o
f Pay
men
ts
Che
que
Paym
ents
Che
que
No.
1493
to 1
692
$1,5
51,9
35.4
0
Elec
tron
ic P
aym
ents
DP
-000
98 to
DP
-001
13$5
42,2
29.3
6E
FT-0
0130
to E
FT-0
0134
$155
,406
.31
Gra
nd T
otal
$2,2
49,5
71.0
7
CER
TIFI
CA
TE O
F C
HIE
F EX
ECU
TIVE
OFF
ICER
This
sch
edul
e of
acc
ount
s w
hich
was
pas
sed
for p
aym
ent,
cove
ring
vouc
hers
as
abov
e w
hich
was
subm
itted
to e
ach
mem
ber o
f Cou
ncil
on 2
1 A
ugus
t 200
8 ha
s be
en c
heck
ed a
nd is
fully
sup
port
edby
vou
cher
s an
d in
voic
es w
hich
are
sub
mitt
ed h
erew
ith a
nd w
hich
hav
e be
en d
uly
cert
ified
as
to th
e re
ceip
t of g
oods
and
the
rend
ition
of s
ervi
ces
and
as to
pric
es, c
ompu
tatio
ns, a
nd
cost
ing
and
the
amou
nts
due
for p
aym
ent.
CH
IEF
EXEC
UTI
VE O
FFIC
ER
item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 72
ATTACHMENT TWO
TO ITEM 8.2.2
ORDINARY COUNCIL MEETING
21 AUGUST 2008
LIST OF PAYMENTS MADE FOR THE MONTH ENDED 30 JUNE 2008
item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 73
Che
que
Post
ing
Dat
eD
ocum
ent N
o.Ve
ndor
Nam
eD
escr
iptio
nC
hequ
e A
mou
nt
3/06
/200
816
93M
inda
rie R
egio
nal C
ounc
ilP
etty
Cas
h R
eim
burs
emen
t$1
,170
.25
6/06
/200
816
94C
arbo
n N
eutr
alC
arbo
n N
eutra
l - 1
013
Tonn
es o
f Co2
Offs
et$1
8,23
4.00
6/06
/200
816
95C
olou
r Box
Cor
pora
te C
omm
unic
atio
ns S
trate
gy /
Ear
th C
arer
s$5
21.4
06/
06/2
008
1696
Cre
ativ
e Sp
aces
Cor
pora
te C
omm
unic
atio
ns S
trate
gy /
Mob
ile T
raile
r$1
4,00
6.66
6/06
/200
816
97C
row
ne P
laza
New
cast
leH
ire o
f Mee
ting
Roo
m/F
acili
ties
$375
.90
6/06
/200
816
98G
REE
NW
OR
LD IN
DO
OR
GA
RD
ENS
Pla
nt S
ervi
ces
$74.
256/
06/2
008
1699
Hay
s Sp
ecia
list R
ecru
itmen
t (A
ustr
alia
) P/L
Con
tract
Sta
ff$1
,723
.43
6/06
/200
817
00JO
ON
DA
LUP
OFF
ICE
NA
TIO
NA
LM
inor
Equ
ipm
ent
$359
.30
6/06
/200
817
01M
ETTL
ER T
OLE
DO
LIM
ITED
Site
Ope
ratin
g / W
eigh
brid
ge M
aint
enan
ce$2
99.7
56/
06/2
008
1702
Nev
erfa
il Sp
ringw
ater
Ltd
Spr
ing
Wat
er S
uppl
y$6
6.30
6/06
/200
817
03O
cean
Key
s Fa
mily
Pra
ctic
eP
re E
mpl
oym
ent M
edic
al
$79.
756/
06/2
008
1704
PAG
E D
ATA
(WA
)U
PS
Sys
tem
$15,
265.
806/
06/2
008
1705
PUR
E A
IR F
ILTE
RS
Pla
nt -
Rep
air a
nd M
aint
enan
ce$5
8.30
6/06
/200
817
06SH
ERID
AN
'S F
OR
BA
DG
ESN
ames
Bad
ges
$314
.82
6/06
/200
817
07TO
WER
SO
FTW
AR
ETR
IM W
A A
nnua
l Loc
al S
uppo
rt $1
,912
.90
6/06
/200
817
08W
A L
ocal
Gov
ernm
ent A
ssoc
iatio
nH
uman
Res
ourc
es M
anag
emen
t Ser
vice
s$4
,180
.00
6/06
/200
817
09W
aste
& R
ecyc
le 2
008
Con
fere
nce
Add
ition
al T
rade
Rep
rese
ntat
ion
$660
.00
6/06
/200
817
10W
esTr
ac P
ty L
tdS
taff
fare
wel
l gift
$127
.62
6/06
/200
817
11YA
KK
A P
TY L
TDS
taff
Uni
form
s/P
rote
ctiv
e C
loth
ing
$385
.66
6/06
/200
817
12YA
KK
A P
TY L
TDS
taff
Uni
form
s/P
rote
ctiv
e C
loth
ing
$386
.75
11/0
6/20
0817
13A
RM
AG
UA
RD
Cas
h C
olle
ctio
n S
ervi
ces
$589
.42
11/0
6/20
0817
14A
UST
RA
LIA
PO
ST -
JOO
ND
ALU
PP
osta
ge
$566
.25
11/0
6/20
0817
15A
ustr
alia
n In
stitu
te o
f Man
agem
ent
Sta
ff Tr
aini
ng$3
85.0
011
/06/
2008
1716
B &
T E
AR
THM
OVI
NG
Bui
ldin
g &
Impr
ovem
ents
/ W
ashd
own
Bay
Upg
rade
$701
.25
11/0
6/20
0817
17B
unni
ngs
Bui
ldin
g Su
pplie
sS
ite O
pera
ting
$88.
4611
/06/
2008
1718
CA
STLE
SEC
UR
ITY
& E
LEC
TRIC
AL
P/L
Bui
ldin
g S
ecur
ity
$404
.80
11/0
6/20
0817
19C
ity o
f Wan
nero
oC
olle
ctio
n of
Rub
bish
Car
ts$1
,047
.00
11/0
6/20
0817
20C
LEA
N S
WEE
PA
cces
s R
oad
Mai
nten
ance
- R
oad
Sw
eep
$681
.45
11/0
6/20
0817
21C
OA
TES
HIR
EP
lant
Hire
Cos
ts$8
1.99
11/0
6/20
0817
22C
SIR
O A
CC
OU
NTS
REC
EIVA
BLE
Gro
und
Wat
er M
anag
emen
t$4
3,33
8.90
11/0
6/20
0817
23D
OM
AIN
CA
TER
ING
Cor
pora
te C
omm
unic
atio
ns S
trate
gy /
Mea
ls &
Ent
erta
inm
ent
$1,6
86.2
511
/06/
2008
1724
FUJI
XER
OX
AU
ST P
TY L
TDP
hoto
copi
er L
ease
Exp
ense
s$8
15.4
911
/06/
2008
1725
GO
LDFI
NC
H R
OB
CO
NSU
LTIN
GG
roun
d W
ater
Man
agem
ent
$8,9
37.8
011
/06/
2008
1726
HO
PKIN
S J
& K
Min
or E
quip
men
t $6
04.0
0
Sche
dule
of P
aym
ent f
or J
une
2008
Cou
ncil
Mee
ting
- 21
Aug
ust 2
008
item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 74
Che
que
Post
ing
Dat
eD
ocum
ent N
o.Ve
ndor
Nam
eD
escr
iptio
nC
hequ
e A
mou
nt
Sche
dule
of P
aym
ent f
or J
une
2008
Cou
ncil
Mee
ting
- 21
Aug
ust 2
008
11/0
6/20
0817
27IW
PR
OJE
CTS
Con
tract
Lab
our
$1
2,56
6.40
11/0
6/20
0817
28JO
ON
DA
LUP
OFF
ICE
NA
TIO
NA
LS
tatio
nery
and
Prin
ting
$534
.00
11/0
6/20
0817
29K
leen
heat
Gas
Gas
refil
l$2
44.0
411
/06/
2008
1730
LIN
C S
TRA
TEG
ICW
ebsi
te D
esig
n &
Upg
rade
- G
raph
ic S
uppo
rt$8
58.0
011
/06/
2008
1731
MO
BIL
E M
AST
ERS
Site
Ope
ratin
g / M
icro
phon
e $1
70.5
011
/06/
2008
1732
SBS
Sim
s G
roup
Rec
yclin
g C
ontra
ctor
$11,
175.
2311
/06/
2008
1733
SCO
PE B
USI
NES
S IM
AG
ING
Pho
toco
pyin
g E
xpen
ses
$284
.73
11/0
6/20
0817
34ST
EVE'
S M
OB
ILE
TYR
E SE
RVI
CE
Tyre
s an
d Tu
bes
for H
ino
Bin
Tru
ck$1
70.0
011
/06/
2008
1735
TELS
TRA
Tele
phon
e E
xpen
ses
- WA
Per
th D
irect
ory
$169
.12
11/0
6/20
0817
36TO
P C
LASS
SPO
RTS
Was
te M
anag
emen
t Edu
catio
n$6
,364
.50
11/0
6/20
0817
37To
wn
of C
ambr
idge
Was
te M
anag
emen
t Edu
catio
n$5
,112
.00
11/0
6/20
0817
38W
esTr
ac P
ty L
tdR
epai
r and
Mai
nten
ance
for C
ater
pilla
r 966
G$3
,220
.42
17/0
6/20
0817
39A
DVA
NC
ED N
ETTI
NG
PTY
LTD
Sup
ply
and
Inst
all C
ontro
l Fen
cing
$14,
380.
0017
/06/
2008
1740
AIR
LIQ
UID
E W
A P
TY L
TDO
xy C
ylin
ders
$116
.79
17/0
6/20
0817
41A
LIN
TA G
AS
Gas
Usa
ge$2
8.55
17/0
6/20
0817
42A
RC
US
AU
STR
ALI
A P
TY L
TDS
uppl
y/D
eliv
er &
Inst
all I
ce M
achi
ne a
t Rec
yclin
g$2
,736
.80
17/0
6/20
0817
43B
& T
EA
RTH
MO
VIN
GW
ashd
own
Bay
Upg
rade
$638
.00
17/0
6/20
0817
44B
lack
woo
ds &
Atk
ins
Sta
ff P
rote
ctiv
e C
loth
ing
$2,0
65.8
517
/06/
2008
1745
BO
ULE
VAR
D F
LOR
IST
Flow
ers
$60.
0017
/06/
2008
1746
Bun
ning
s B
uild
ing
Supp
lies
Con
trol F
enci
ng M
aint
enan
ce$2
06.3
417
/06/
2008
1747
CA
LTEX
AU
STR
ALI
A P
ETR
OLE
UM
PTY
Pla
nt -
Fuel
and
Oil
$517
.39
17/0
6/20
0817
48C
ity o
f Stir
ling
Mee
ting
Exp
ense
s $5
4.00
17/0
6/20
0817
49C
LEA
N S
WEE
PR
oad
Sw
eep
$519
.20
17/0
6/20
0817
50C
OM
MA
ND
A C
OM
Tele
phon
e E
xpen
ses
$1,3
97.0
017
/06/
2008
1751
CO
UPL
ERS
MA
LAG
AH
oses
for W
ash-
dow
n B
ays
$371
.80
17/0
6/20
0817
52C
OVE
NTR
YSS
ite O
pera
ting
$148
.42
17/0
6/20
0817
53D
BS
FEN
CIN
GLi
tter C
ontro
l Fen
ce$4
,730
.00
17/0
6/20
0817
54D
evco
Hol
ding
s Pt
y Lt
dA
dmin
istra
tion
Bui
ldin
g E
xten
sion
- P
rogr
ess
Cla
im N
o. 1
$22,
126.
5017
/06/
2008
1755
DR
IVE
IN E
LEC
TRIC
SB
atte
ry fo
r Hea
vy P
lant
$615
.70
17/0
6/20
0817
56FR
ASE
R'S
RES
TAU
RA
NT
Fina
ncia
l Man
agem
ent W
orks
hop
$2,0
30.5
017
/06/
2008
1757
FREE
HIL
LSLe
gal S
ervi
ces
$9,3
96.1
517
/06/
2008
1758
IFA
PC
orpo
rate
Mem
bers
hip
Sub
scrip
tion
$363
.00
17/0
6/20
0817
59IN
FOR
MA
TIO
N O
UTL
OO
KN
avis
ion
Pay
roll
Upg
rade
with
New
Leg
isla
tion
Cha
nges
$4,1
82.7
517
/06/
2008
1760
JOO
ND
ALU
P O
FFIC
E N
ATI
ON
AL
Sta
tione
ry a
nd P
rintin
g$5
47.4
0
item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 75
Che
que
Post
ing
Dat
eD
ocum
ent N
o.Ve
ndor
Nam
eD
escr
iptio
nC
hequ
e A
mou
nt
Sche
dule
of P
aym
ent f
or J
une
2008
Cou
ncil
Mee
ting
- 21
Aug
ust 2
008
17/0
6/20
0817
61Ju
nkbu
ster
sC
orpo
rate
Com
mun
icat
ions
Stra
tegy
- E
arth
Car
ers
$150
.00
17/0
6/20
0817
62K
INR
OSS
SU
PA IG
AS
taff
Am
eniti
es$2
47.8
717
/06/
2008
1763
KIT
EC E
LEC
TRIC
AL
SER
VIC
ESE
lect
rical
Tag
ging
for W
hole
Site
$2,3
66.1
017
/06/
2008
1764
LAN
DFI
LL G
AS
& P
OW
ER P
TY L
TDE
lect
ricity
Usa
ge$2
,166
.72
17/0
6/20
0817
65M
CIN
ERN
EY F
OR
DR
epla
cem
ent o
f For
d Fa
irmon
t$2
1,71
2.10
17/0
6/20
0817
66N
OR
DIC
FIT
NES
S EQ
UIP
MEN
TW
elln
ess
Pro
gram
s$4
34.0
017
/06/
2008
1767
PUR
E A
IR F
ILTE
RS
Was
h A
ir Fi
lters
for P
lant
$231
.00
17/0
6/20
0817
68R
ELIA
NC
E PE
TRO
LEU
MS
uppl
y of
Dis
tilla
te
$46,
945.
8417
/06/
2008
1769
SBS
Sim
s G
roup
Rec
yclin
g C
ontra
ctor
$2,0
49.3
017
/06/
2008
1770
SJM
Fen
cing
Infra
stru
ctur
e / L
itter
Con
trol F
ence
$26,
850.
0017
/06/
2008
1771
STEV
E'S
MO
BIL
E TY
RE
SER
VIC
ETy
res
and
Tube
s fo
r Hin
o B
in T
ruck
$455
.00
17/0
6/20
0817
72SY
NER
GY
Ele
ctric
ity U
sage
$36.
0017
/06/
2008
1773
TRA
VEL
ASS
OC
IATE
S A
UST
P/L
Trav
ellin
g / A
ccom
m. &
Rel
ated
Exp
ense
s -
Was
tem
an U
pgra
de$1
0,82
5.57
17/0
6/20
0817
74W
A L
ocal
Gov
ernm
ent A
ssoc
iatio
nA
dver
tisin
g &
Pro
mot
ions
$4,6
29.9
617
/06/
2008
1775
WA
NN
ERO
O P
LUM
BIN
G S
ERVI
CE
Bui
ldin
gs &
Impr
ovem
ents
/ W
ashd
own
Are
a U
pgra
de$1
,716
.00
17/0
6/20
0817
76W
ESTE
RN
DIA
GN
OST
IC P
ATH
OLO
GY
Wel
lnes
s P
rogr
ams
$24.
7517
/06/
2008
1777
WES
TER
N R
ESO
UR
CE
REC
OVE
RY
Rec
yclin
g C
ontra
ctor
$3,6
10.2
017
/06/
2008
1778
Wes
Trac
Pty
Ltd
Pla
nt R
epai
r and
Mai
nten
ance
$298
.67
17/0
6/20
0817
79W
OO
DH
OU
SE L
EGA
LLe
gal E
xpen
ses
- Est
ablis
hmen
t Agr
eem
ent R
evie
w$7
,326
.00
17/0
6/20
0817
80YA
KK
A P
TY L
TDS
taff
Uni
form
s/P
rote
ctiv
e C
loth
ing
$72.
6820
/06/
2008
1781
Prot
on P
rom
otio
nal A
dver
tisin
gC
orpo
rate
Com
mun
icat
ions
Stra
tegy
- E
arth
Car
ers
$575
.00
23/0
6/20
0817
83M
inda
rie R
egio
nal C
ounc
ilP
etty
Cas
h R
eim
burs
emen
t$1
,135
.80
24/0
6/20
0817
84C
ity o
f Joo
ndal
upLe
ase
Fee
Lot 1
18 M
arm
ion
Ave
nue
$8,3
83.3
724
/06/
2008
1785
City
of P
erth
Leas
e Fe
e Lo
t 118
Mar
mio
n A
venu
e$4
,191
.68
24/0
6/20
0817
86C
ity o
f Stir
ling
Leas
e Fe
e Lo
t 118
Mar
mio
n A
venu
e$1
6,76
6.73
24/0
6/20
0817
87To
wn
of C
ambr
idge
Leas
e Fe
e Lo
t 118
Mar
mio
n A
venu
e$4
,191
.68
24/0
6/20
0817
88To
wn
of V
ince
ntLe
ase
Fee
Lot 1
18 M
arm
ion
Ave
nue
$4,1
91.6
824
/06/
2008
1789
Tow
n of
Vic
toria
Par
kLe
ase
Fee
Lot 1
18 M
arm
ion
Ave
nue
$4,1
91.6
824
/06/
2008
1790
City
of W
anne
roo
Leas
e Fe
e Lo
t 118
Mar
mio
n A
venu
e$8
,383
.37
30/0
6/20
0817
91B
ucki
ng B
ull J
oond
alup
Bus
ines
s M
eetin
g E
xpen
ses
$210
.00
30/0
6/20
0817
92A
LL E
AR
TH G
RO
UP
PTY
LTD
Exc
avat
ion
Pha
se 3
Sta
ge 2
$95,
414.
8630
/06/
2008
1793
ALL
MA
RK
PR
OM
OTI
ON
SW
aste
Man
agem
ent E
duca
tion
$1,7
38.0
030
/06/
2008
1794
BO
BJA
NE
TMA
RT
Tyre
s an
d Tu
bes
for N
issa
n N
avar
ra$3
00.0
030
/06/
2008
1795
BR
YAN
T M
EDIA
Cor
pora
te C
omm
unic
atio
ns S
trate
gy &
Com
mun
ity N
ews
Upd
ate
$20,
396.
20
item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 76
Che
que
Post
ing
Dat
eD
ocum
ent N
o.Ve
ndor
Nam
eD
escr
iptio
nC
hequ
e A
mou
nt
Sche
dule
of P
aym
ent f
or J
une
2008
Cou
ncil
Mee
ting
- 21
Aug
ust 2
008
30/0
6/20
0817
96B
unni
ngs
Bui
ldin
g Su
pplie
sS
ite O
pera
ting
& C
ontro
l Fen
cing
Mai
nten
ance
$136
.66
30/0
6/20
0817
97C
AR
DN
O B
SD P
TY L
TDP
rof.
Sve
s fo
r Lot
505
Ped
eric
k R
d N
eera
bup
$643
.50
30/0
6/20
0817
98C
OA
TES
HIR
EB
uild
ings
& Im
prov
emen
ts /
Was
hdow
n A
rea
Upg
rade
$230
.14
30/0
6/20
0817
99C
OVE
NTR
YSV
ario
us w
orks
hop
supp
lies
$414
.36
30/0
6/20
0818
00D
RA
GE
SIG
NS
Was
te M
anag
emen
t Edu
catio
n$2
06.8
030
/06/
2008
1801
DU
N &
BR
AD
STR
EET
AU
STR
ALI
A P
/LLe
gal E
xpen
ses
$272
.10
30/0
6/20
0818
02Ed
itoria
l and
Pub
lishi
ng C
onsu
ltant
s P/
LS
ubsc
riptio
ns$6
6.00
30/0
6/20
0818
03El
ekte
kE
lect
rical
wor
k at
Con
fere
nce
Roo
m$3
12.4
030
/06/
2008
1804
Exce
l Win
dow
Cle
anin
gW
indo
w C
lean
ing
of B
uild
ings
$290
.00
30/0
6/20
0818
05FI
LTER
SU
PPLI
ESR
epai
r and
Mai
nten
ance
for T
ana
400
and
Ski
d S
teer
Loa
der
$1,6
33.0
030
/06/
2008
1806
Gre
at S
outh
ern
Sand
sE
xcav
atio
n P
hase
3 S
tage
2$7
8,44
7.88
30/0
6/20
0818
07G
RO
GU
AR
DB
ushl
and
Man
agem
ent
$11,
558.
8030
/06/
2008
1808
Hay
s Sp
ecia
list R
ecru
itmen
t (A
ustr
alia
) P/L
Con
tract
Sta
ff $3
,102
.17
30/0
6/20
0818
09H
ITA
CH
I CO
NST
RU
CTI
ON
MA
CH
INER
YR
epai
r and
Mai
nten
ance
for A
rticu
late
d D
ump
Truc
k$3
38.3
430
/06/
2008
1810
JOO
ND
ALU
P B
USI
NES
S A
SSO
CIA
TIO
NR
enew
al o
f JB
A M
embe
rshi
p 20
08/0
9$2
25.0
030
/06/
2008
1811
JOO
ND
ALU
P O
FFIC
E N
ATI
ON
AL
Sta
tione
ry a
nd P
rintin
g$1
,164
.45
30/0
6/20
0818
12K
alam
unda
Bus
Ser
vice
Was
te M
anag
emen
t Edu
catio
n$2
50.0
030
/06/
2008
1813
KIN
RO
SS S
UPA
IGA
Sta
ff A
men
ities
$115
.03
30/0
6/20
0818
14L
& T
VEN
AB
LES
Rep
air a
nd M
aint
enan
ce fo
r Hin
o B
in T
ruck
$10.
7330
/06/
2008
1815
LIN
C S
TRA
TEG
ICA
pplic
atio
n fe
es fo
r Reg
iste
ring
of T
rade
Mar
k$5
06.0
030
/06/
2008
1816
Mar
vic
Pack
agin
g A
ustr
alia
Was
te M
anag
emen
t Edu
catio
n$3
,058
.00
30/0
6/20
0818
17M
ERC
UR
YC
ourie
r Exp
ense
s $8
5.97
30/0
6/20
0818
18N
ATI
ON
AL
TYR
ESTy
res
and
Tube
s fo
r Cat
erpi
llar 9
66G
Loa
der
$495
.00
30/0
6/20
0818
19N
ever
fail
Sprin
gwat
er L
tdS
prin
g W
ater
Sup
ply
$44.
8530
/06/
2008
1820
NO
RTH
BEA
CH
ELE
CTR
ICA
L PT
Y LT
DR
ecyc
ling
Cen
tre E
lect
rical
Upg
rade
$12,
276.
0030
/06/
2008
1821
OPT
US
CO
MM
UN
ICA
TIO
NS
Tele
phon
e E
xpen
ses
$1,0
18.3
730
/06/
2008
1822
QU
INN
S R
OC
K E
AR
THM
OVI
NG
Con
tract
Lab
our E
xter
nal
$5,1
48.0
030
/06/
2008
1823
Rec
ords
Man
agem
ent A
ssoc
. of A
ustr
alia
Sta
ff C
onfe
renc
es$2
,640
.00
30/0
6/20
0818
24SB
S Si
ms
Gro
upR
ecyc
ling
Con
tract
or$4
,208
.16
30/0
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NN
OTT
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LHO
LLA
ND
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ENT
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fess
iona
l See
rvic
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r RR
F P
roje
ct &
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te E
duca
tion
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2530
/06/
2008
1826
TELS
TRA
Tele
phon
e E
xpen
ses
$625
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e U
nder
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hild
ren'
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uide
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ertis
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AN
EN P
TY L
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and
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agem
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ance
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g$5
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epar
tmen
t of P
lann
ing
& In
fras
truc
ture
Mot
or V
ehic
le a
nd P
lant
Lic
ence
s$1
,478
.45
item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 77
Che
que
Post
ing
Dat
eD
ocum
ent N
o.Ve
ndor
Nam
eD
escr
iptio
nC
hequ
e A
mou
nt
Sche
dule
of P
aym
ent f
or J
une
2008
Cou
ncil
Mee
ting
- 21
Aug
ust 2
008
30/0
6/20
0818
30W
este
rn P
lant
Hire
(WA
) Pty
Ltd
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avat
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se 3
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ge 2
$45,
149.
5030
/06/
2008
1831
Wes
Trac
Pty
Ltd
Sup
ply
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lant
& M
achi
nery
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$2,0
10.7
130
/06/
2008
1832
WIL
SON
SEC
UR
ITY
Bui
ldin
g S
ecur
ity
$1,2
18.8
930
/06/
2008
1833
WO
RK
CLO
BB
ERS
taff
Pro
tect
ive
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thin
g$2
95.8
730
/06/
2008
1834
Cre
ativ
e Sp
aces
Cor
pora
te C
omm
unic
atio
ns S
trate
gy -
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ile D
ispl
ay T
raile
r$1
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0818
35W
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S PL
AN
PTY
LTD
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eran
nuat
ion
$27,
585.
1930
/06/
2008
1836
HES
TA S
UPE
R F
UN
DS
uper
annu
atio
n$3
37.5
030
/06/
2008
1837
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eron
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tfolio
Ser
vice
sS
uper
annu
atio
n$2
62.2
430
/06/
2008
1897
Min
darie
Reg
iona
l Cou
ncil
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ty C
ash
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mbu
rsem
ent
$552
.55
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l Che
que
Paym
ents
$774
,430
.01
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P-0
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tral
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ank
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epay
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ts$6
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15.9
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/06/
2008
DP
-001
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atio
nal A
ustr
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kB
ill d
raw
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e$1
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/06/
2008
DP
-001
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atio
nal A
ustr
alia
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kFa
cilit
y Fe
e $1
2,91
6.65
23/0
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P-0
0117
Nat
iona
l Aus
tral
ia B
ank
Cre
dit C
ard
paym
ent
$1,2
05.5
623
/06/
2008
DP
-001
18A
ustr
alia
n Ta
xatio
n O
ffice
May
08 B
AS
pay
men
t$8
1,78
9.00
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08D
P-0
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iona
l Aus
tral
ia B
ank
Can
celle
d$0
.00
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6/20
08D
P-0
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iona
l Aus
tral
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ank
Can
celle
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.00
30/0
6/20
08D
P-0
0121
Nat
iona
l Aus
tral
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ank
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Fac
ility
Fee
- Lo
an10
$5,0
00.0
030
/06/
2008
DP
-001
22N
atio
nal A
ustr
alia
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kLo
an D
raw
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e Lo
an 1
0$1
50.0
030
/06/
2008
DP
-001
23N
atio
nal A
ustr
alia
Ban
kB
ank
Acc
ount
Fee
s$1
84.4
030
/06/
2008
DP
-001
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atio
nal A
ustr
alia
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kA
pplic
atio
n Fe
e fo
r Loa
n Fa
cilit
y Lo
an 1
0$2
,000
.00
Tota
l Dire
ct P
aym
ents
$709
,811
.55
6/06
/200
8E
FT-0
0135
Payr
oll E
mpl
oyee
Wag
esP
ayro
ll E
mpl
oyee
Wag
es$6
8,84
9.24
6/06
/200
8E
FT-0
0136
HSE
Con
trol
Pty
Ltd
Con
tract
Ser
vice
s 1
7/5/
08 to
30/
5/08
$5,4
69.7
520
/06/
2008
EFT
-001
37Pa
yrol
l Em
ploy
ee W
ages
Pay
roll
Em
ploy
ee W
ages
$68,
114.
1523
/06/
2008
EFT
-001
38H
SE C
ontr
ol P
ty L
tdC
ance
lled
$0.0
023
/06/
2008
EFT
-001
39H
SE C
ontr
ol P
ty L
tdC
ontra
ct S
ervi
ces
1/6
/08
to 1
4/6/
08$5
,610
.00
27/0
6/20
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FT-0
0140
HSE
Con
trol
Pty
Ltd
Con
tract
Ser
vice
s 1
5/6/
08 to
28/
6/08
$5,6
10.0
0To
tal E
FT P
aym
ents
$153
,653
.14
Gra
nd T
otal
$1,6
37,8
94.7
0
item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 78
Che
que
Post
ing
Dat
eD
ocum
ent N
o.Ve
ndor
Nam
eD
escr
iptio
nC
hequ
e A
mou
nt
Sche
dule
of P
aym
ent f
or J
une
2008
Cou
ncil
Mee
ting
- 21
Aug
ust 2
008
Sum
mar
y Sc
hedu
le o
f Pay
men
ts
Che
que
Paym
ents
Che
que
No.
1693
to 1
897
$774
,430
.01
Elec
tron
ic P
aym
ents
DP
-001
14 to
DP
-001
24$7
09,8
11.5
5E
FT-0
0135
to E
FT-0
0140
$153
,653
.14
Gra
nd T
otal
$1,6
37,8
94.7
0
CER
TIFI
CA
TE O
F C
HIE
F EX
ECU
TIVE
OFF
ICER
This
sch
edul
e of
acc
ount
s w
hich
was
pas
sed
for p
aym
ent,
cove
ring
vouc
hers
as
abov
e w
hich
was
subm
itted
to e
ach
mem
ber o
f Cou
ncil
on 2
1 A
ugus
t 200
8 ha
s be
en c
heck
ed a
nd is
fully
sup
port
edby
vou
cher
s an
d in
voic
es w
hich
are
sub
mitt
ed h
erew
ith a
nd w
hich
hav
e be
en d
uly
cert
ified
as
to th
e re
ceip
t of g
oods
and
the
rend
ition
of s
ervi
ces
and
as to
pric
es, c
ompu
tatio
ns, a
nd
cost
ing
and
the
amou
nts
due
for p
aym
ent.
CH
IEF
EXEC
UTI
VE O
FFIC
ER
item 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 79
ITEM 8.2.3 CONFERENCE ATTENDANCE - WASTE & RECYCLE 2008 CONFERENCE
File No: COR/7 Attachment(s): Nil Author: Kathleen Ferridge
SUMMARY The purpose of this item is to confirm attendees at the Waste & Recycle 2008 Conference to be held in Fremantle, Perth September 2008. BACKGROUND Hosted by the Department of Environment and Conservation, the Western Australian Local Government Association and the Waste Management Association of Australia, the Conference will bring together internationally renowned Keynote Speakers, delegates from around the state and country to exchange ideas and information, and consider solutions to the burning questions facing our industry. DETAIL The conference subject matter can be summarized as follows:
• Access to the inaugural external Trade Exhibition of large machinery
• Access to internal exhibition displays
• Five international Keynote Speakers
• A forum for current trends and issues with open discussion on possible solutions
• Renew and build upon a network of colleagues working in this industry
• Multiple workshops ranging across the Conference theme
• An active social program
• Sharing experience and knowledge with peers CONSULTATION Not applicable
STATUTORY ENVIRONMENT Not applicable POLICY IMPLICATIONS MRC Policy Number 4A Conference Attendance applies.
item 8.2.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 80
FINANCIAL IMPLICATIONS An amount of $40,000 has been provided for in the 2008/09 budget for Member Councillors and Officers to attend conferences. An amount of $56,540 has been provided for Mindarie Regional Council, Operational Staff conference attendance. To date the financial cost for 11 Member Councillors, Officers and Staff to attend is $18,600. STRATEGIC IMPLICATIONS Conferences such as the Waste & Recycle 2008 Conference provide ample opportunity for MRC representatives to obtain valuable information to progress the strategic aspects of our business.
COMMENT The Waste & Recycle 2008 Conference is held annually and is scheduled to take place on 9 - 12 September 2008 at the Esplanade Hotel, Fremantle, Western Australia. Council consideration of attendee’s is now appropriate. RECOMMENDATION That Council authorise attendance of the following representatives at the Waste & Recycle 2008 Conference to be held in Fremantle, Western Australia, 9 – 12 September 2008
(i) Mindarie Regional Council, Member Councillors (a) Councillor Rod Willox AM JP, Chairman (b) Councillor Kathryn Thomas, City of Stirling
(ii) Mindarie Regional Council, Technical Working Group Members (a) Mr Garry Dunne, Director Service Units, City of Perth (b) Mr Eddy Albrecht, Manager Waste Fleet, City of Stirling (c) Mr Rick Lotznicker, Director Technical Services, Town of
Vincent (d) Mr Antony Vuleta, Executive Manager Technical Services,
Town of Victoria Park (e) Mr Robert Elliott, Manager Waste Services, City of Wanneroo
(iii) Mindarie Regional Council, Community Engagement Advisory Group (a) Mr Ted Smith (b) Ms Althea Malligan
(iv) Mindarie Regional Council, staff members (a) Mr Kevin Poynton, CEO (b) Mr Mike Tolson, Operations Manager (c) Mr Ian Watkins, Project Manager (d) Mr Simeon Kendall, Environmental Officer
item 8.2.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 81
ITEM 8.2.4 CONFERENCE ATTENDANCE - INTERNATIONAL SOLID WASTE ASSOCIATION (ISWA) AND THE WASTE MANAGEMENT & RECYCLING ASSOCIATION OF SINGAPORE (WMRAS) WORLD CONGRESS 2008 IN SINGAPORE
File No: COR/7 Attachment(s): 1. ISWA / WMRAS World Congress 2008 Conference Outline Author: Kathleen Ferridge
SUMMARY The purpose of this item is to seek approval from Council for Mr Kevin Poynton, Mindarie Regional Council, Chief Executive Officer and Councillor Rod Willox AM JP, Mindarie Regional Council, Chairman, to attend the ISWA / WMRAS World Congress, 3 – 6 November 2008 in Singapore. BACKGROUND The ISWA / WMRAS World Congress 2008 is a meeting place for waste management professionals. Such congress attracts large numbers of national and international Waste Management professionals every year. They include decision makers and opinion leaders from Asia and international business, politics and government as well as engineers, consultants, suppliers, representatives of community organizations and a host of other experts who work in a professional capacity in the waste management sector. DETAIL The conference outline is summarized in Attachment One. CONSULTATION Not applicable
STATUTORY ENVIRONMENT Not applicable POLICY IMPLICATIONS MRC Policy Number 4A Conference Attendance applies. FINANCIAL IMPLICATIONS An amount of $40,000 has been provided for in the 2008/09 budget for Member Councillors and Officers to attend conferences. The financial cost for the Chairman and Chief Executive Officer to attend the ISWA / WMRAS World Conference in Singapore, including conference fees, accommodation and airfares is $15,048.00.
item 8.2.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 82
STRATEGIC IMPLICATIONS Conferences such as the ISWA / WMRAS World Congress 2008 provide ample opportunity for MRC representatives to obtain valuable information to progress the strategic aspects of our business.
COMMENT The ISWA / WMRAS World Congress 2008 is scheduled to take place on 3 – 5 November 2008 at the Suntec International Convention and Exhibition Centre, Singapore. Council consideration of attendee’s is now appropriate. RECOMMENDATION That Council authorise attendance of the following representatives at the ISWA / WMRAS World Congress, 3 – 5 November 2008 in Singapore
a. Mr Kevin Poynton, CEO, Mindarie Regional Council b. Councillor Rod Willox AM JP, Chairman, Mindarie Regional Council
item 8.2.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 83
ATTACHMENT ONE
TO ITEM 8.2.4
ORDINARY COUNCIL MEETING
21 AUGUST 2008
ISWA / WMRAS WORLD CONGRESS 2008 CONFERENCE OUTLINE
item 8.2.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 84
item 8.2.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 85
item 8.2.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 86
item 8.2.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 87
ITEM 8.2.5 AUDIT COMMITTEE MEETING – 18 AUGUST 2008 File No: COR/22 Attachment(s): 1. Minutes of Audit Committee meeting held 18 August 2008 Author: Kalwant Dhillon
BACKGROUND The Internal Audit Committee was established during the 2005/2006 financial year and it held its Inaugural meeting in June 2006. The first meeting for 2008/2009 financial year was held on 18 August 2008. DETAIL Establishment of Audit Committee The Audit Committee was established by Ordinary Council Meeting resolution on 7 July 2005. The Terms of Reference for this Committee were approved by Council at its Ordinary Council Meeting on 27 October 2005. Powers of the Audit Committee, as stated in the Terms of Reference, can be summarised by the following extract: “The Committee is to report to Council and provide appropriate advice and recommendations ....” In short, the Audit Committee does not have delegated authority from Council for decision making. The Audit Committee met on 18 August 2008 to consider the appointment of the Auditor. The Audit Committee reviewed the report on the submissions received in relation to the Appointment of the Auditor and recommends that Deloitte Touche Tohmatsu be appointed as the Auditor for a term of two years to conduct the Annual audits of the Council for the financial years 2007/2008 and 2008/2009. The minutes of the meeting and the report are attached. STATUTORY ENVIRONMENT An Internal Audit Committee is required under the Local Government Act 1995 and Regulations. The committee is required to meet at least once a year and report any matters discussed and outcomes to the Council. POLICY IMPLICATIONS Not applicable. STRATEGIC IMPLICATIONS Not applicable.
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 88
item 8.2.5
RECOMMENDATION That Council:
(i) accept the quotation submitted by Deloitte Touche Tohmatsu for the delivery of audit services with following characteristics (a) For a period of two years (b) Maximum total hours of 260 hours per year (520 hours total) (c) Maximum total cost - $83,000
(ii) appoint Leanne Karamfiles and/or alternate partner of Deloitte Touche Tohmatsu as the auditor for a term of two years to conduct the Annual audits of Mindarie Regional Council for the financial years 2007/2008 and 2008/2009
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 89
item 8.2.5
ATTACHMENT ONE
TO ITEM 8.2.5
ORDINARY COUNCIL MEETING
18 AUGUST 2008
MINUTES OF AUDIT COMMITTEE MEETING HELD 18 AUGUST 2008
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 90
item 8.2.5
MINUTES
AUDIT COMMITTEE MEETING
MONDAY 18 AUGUST 2008
TIME: 4.00 PM
VENUE – TOWN OF VICTORIA PARK
Managing waste and recovering resources responsibly Constituent Members: Cities of Perth, Joondalup, Stirling, and Wanneroo.
Towns of Cambridge, Victoria Park and Vincent
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 91
item 8.2.5
MINUTES
TABLE OF CONTENTS
ITEM
SUBJECT
PAGE NO
1 ATTENDANCE AND APOLOGIES 3
2 DISCLOSURE OF INTEREST 3
3 APPOINTMENT OF AUDITOR FOR NEXT TERM OF TWO YEARS 3
4 FUTURE MEETINGS 4
5 OTHER BUSINESS 4
6 CLOSURE 4
MINDARIE REGIONAL COUNCILAUDIT COMMITTEE MEETING MINUTES - 18 AUGUST 2008 Page 2 of 9
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 92
item 8.2.5
MINUTES OF THE MEETING OF THE MINDARIE REGIONAL COUNCIL’S AUDIT COMMITTEE HELD AT THE TOWN OF VICTORIA PARK, 99 Shepperton ROAD, VICTORIA PARK, WESTERN AUSTRALIA ON 18 AUGUST 2008 COMMENCING 4.00 PM. Cr Fishwick declared the meeting open at 4.05pm. 1. ATTENDANCE AND APOLOGIES
Councillors Rob Butler City of Perth Russell Fishwick City of Joondalup Alex Dermedgoglou External Member Officers Mr Kevin Poynton Chief Executive Officer Mr Kalwant Dhillon Chief Financial Officer Apologies Rod Willox City of Stirling
2. DISCLOSURE OF INTEREST
Members are required to disclose any interest they may have in items under consideration at this meeting. A Disclosure of Interest form is provided at the end of the agenda papers and must be completed where a disclosure of interest is being made.
3. APPOINTMENT OF AUDITOR FOR NEXT TERM OF TWO YEARS Further to the April Council meeting, the Administration called for quotations for the appointment of the Auditor and the submissions were evaluated by Alex Dermedgoglou, external member of the Audit Committee, in conjunction with the Chief Financial Officer. The recommendations, attached under Appendix 1, were considered by the Audit Committee and the Audit Committee’s decision is summarised below. RECOMMENDATION That Council (i) accept the quotation submitted by Deloitte Touche Tohmatsu for the delivery of audit services with following characteristics (a) for a period of two years (b) maximum total hours of 260 hours per year (520 hours total) (c) maximum total cost - $83,000
MINDARIE REGIONAL COUNCILAUDIT COMMITTEE MEETING MINUTES - 18 AUGUST 2008 Page 3 of 9
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 93
item 8.2.5
(ii) appoint Leanne Karamfiles and/or alternate partner of Deloitte Touche Tohmatsu as the auditor for a term of two years to conduct the Annual audits of Mindarie Regional Council for the financial years 2007/2008 and 2008/2009
4 FUTURE MEETINGS Next meeting is proposed for November/December 2008.
5. OTHER BUSINESS Nil
6 CLOSURE 4.35pm.
MINDARIE REGIONAL COUNCILAUDIT COMMITTEE MEETING MINUTES - 18 AUGUST 2008 Page 4 of 9
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 94
item 8.2.5
APPENDIX 1.
AUDIT COMMITTEE MEETING
18 AUGUST 2008
MINDARIE REGIONAL COUNCILAUDIT COMMITTEE MEETING MINUTES - 18 AUGUST 2008 Page 5 of 9
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 95
item 8.2.5
Mindarie Regional Council
Review of proposals for External Audit Services Background Mindarie Regional Council invited quotations for the provision of External Audit Services from the following Audit organisation:- 1. Deloitte; 2. Stanton International 3. WHK Horwath 4. Pricewaterhouse Coopers Responses were received from three of the four invitees, namely, 1. Deloitte 2. Stanton International 3. WHK Horwath Selection Criteria Compliance Criteria
.
Description of Compliance Criteria
Yes/No
(a) Compliance with the Specification contained in the Request.
Yes/No
(b) Compliance with the Conditions of Request for Quote.
Yes/No
(c) Compliance with the Delivery Date.
Yes/No
(d) Compliance with and completion of the Price Schedule.
Yes/No
Qualitative
Description of Qualitative Criteria
Weightin
g
(a) Price 50%
(b) Demonstrated experience in providing similar external audit services, particularly in local government
20%
(c) Skills and experience of key personnel
(audit partner and staff 15%
(d) Supplier’s resources, including availability for advice and ad-hoc services 15%
MINDARIE REGIONAL COUNCILAUDIT COMMITTEE MEETING MINUTES - 18 AUGUST 2008 Page 6 of 9
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 96
item 8.2.5
Compliance Criteria All the respondents completed the Compliance Criteria Qualitative Assessment 1. Price (50% weighting) Deloittes Stanton
InternationalWHK Horwath
Year 1 Total hours 260 175 125 Fees (excl GST) $40,500 $30,000 $25,000 Rate per hour $155.77 $171.43 $200.00 Year 2 Total hours 260 185 125 Fees (excl GST) $42,500 $35,000 $26,250 Rate per hour $163.46 $189.19 $210.00 Year 3 Total hours 260 195 125 Fees (excl GST) $44,625 $40,000 $27,562 Rate per hour $171.63 $205.13 $220.50
Summary Although Deloittes is the most expensive, discussions with MRC Chief Financial Officer suggests that the estimated hours is more realistic. Deloittes rate per audit hour is the lowest. Although the other two respondents’ total fees are lower than Deloittes, their rates per hour are higher. Accordingly, Deloittes receives the highest rating for price followed by Stanton International. 2. Demonstrated experience (Specific Shire related) (20% weighting) Deloittes Deloittes indicated that they have undertaken various reviews and external audits at 7 local councils in Western Australia. As they are the incumbent auditor of the Council, it was not deemed necessary to obtain further information regarding their demonstrated experience. WHK Horwath WHK Horwath provided a list of 12 local councils in Western Australia to whom the firm has provided audit services. The respondent was requested to indicate which local councils they are currently providing external audit services to. They responded that they are currently providing external audit services to the Shire of Roebourne and the Shire of Peppermint Grove
MINDARIE REGIONAL COUNCILAUDIT COMMITTEE MEETING MINUTES - 18 AUGUST 2008 Page 7 of 9
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 21 AUGUST 2008
Page 97
item 8.2.5
Stanton International Stanton International had only one shire listed (City of South Perth). Stanton were requested to indicate which local councils they are currently providing external audit services to. They confirmed that they currently do not provide external audit services to any western Australian Shire. Summary Based on the information provided, Deloittes demonstrated the highest Shire specific experience 3. Skill of Staff (Audit Experience and exposure to different audit
environments) (15% weighting) All respondents provided evidence of experienced staff. As all three respondents had only provided details of partners and senior audit managers who would undertake the review, clarity was sought from all three respondents as to who would be the senior auditor tasked with undertaking the audit. Their responses are below: Deloittes The partner and manager were identified by name. The
possible Senior who would be responsible for the audit was identified and it was indicated that he has undertaken audits at the City of Mandurah
WHK Horwath The responding partner indicated that he had experience in
the Waste Sector based on the performance of a number of due diligence review for Wanless Waste, one of the largest waste disposal organizations in Australia with operations in Queensland, NSW and Victoria. He also responded that he Audit Manager had experience as management accountant for the Twigg Group for 2 years, a company that had integrated total waste management solutions with operations in Victoria, NSW and Queensland.
The senior who would be performing the audit was identified and it was indicated that he is currently the senior in charge of the audit of the Shire of Peppermint Grove
Stanton International Stanton International identified the partner, manager and two
audit seniors, one of whom would be senior in charge on the audit. None of the identified persons have undertaken external audits of Shires in the last few years. The respondent stressed that they have current material experience in the provision of internal audit and probity audit services to the Shires of Wanneroo and Joondalup.
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item 8.2.5
Summary Whilst Stanton International audit staff have experience in the provision of internal audit services to Shires, both Deloittes and WHK Horwath have current Shire related external audit experience 4. Supplier’s resources, including availability for advice and ad-hoc services (15% weighting) Deloittes Deloittes provided a list of assistance and consulting services
that could be provided by their Local Government Industry Group
WHK Horwath WHK Horwath indicated that MRC would not be billed for
short-duration phone consultations or consultations that require a minimum amount of research.
Stanton International Stanton International indicated that they have the capacity to
provide other services such as corporate governance services and taxation services.
This is our assessment of the respondents’ resources capability. All three respondents provided quotations for other services. Based on the information provided, Deloittes is rated the highest in its capacity to provide additional services to MRC. Recommendation Based on the pricing, demonstrated experience in Local Government and skills of staff, Deloittes is assessed as the recommended Auditor followed by Stanton International.
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