oc fair & event center rental agreements for board ... · main mall, santa ana pavilion (parade...

CONTRACT # CONTRACTOR EVENT DESCRIPTION FACILITIES CONTRACT DATES CONTRACT AMOUNT

R-147-18 Orange County Employees Association Union Event Union Event Heroes Hall 07/24/18 2,228.00

R-020-19 Gem Faire, Inc. Gem Faire Consumer Show (CON)Costa Mesa Building (#10),

Main Mall, Santa Ana Pavilion (Parade of Products)

12/04/19-12/09/19 50,630.00

R-062-19 Pacific Symphony Pacific Symphony - Star Wars: A New Hope - In Concert Concert (CONC) Pacific Ampitheatre, Plaza

Pacifica, Plaza Pacifica Lobby 08/16/19-08/18/19 63,145.00

R-104-18 James R. Glidewell Dental Ceramics, Inc. Glidewell Holiday Party Party (PAR)

Costa Mesa Building (#10), Courtyard, Huntington Beach

Building (#12), Santa Ana Pavilion (Parade of Products)

12/11/19-12/15/19 51,542.32

R-105-19 Octagon - BMW BMW UDE Light Ride & Drive (RND) Parking Lot G, Parking Lot H, Parking Lot I

09/03/19-09/06/19 25,843.00

R-110-19 SoCal VegFest SoCal VegFest Food Festival (FOODF)

Costa Mesa Building (#10), Crafters Village, Park Plaza,

Santa Ana Pavilion (Parade of Products)

10/18/19-10/21/19 71,294.90

R-111-19 MemorialCare Health System All Hands Summit Education (EDUCA)

Baja Blues Restaurant, Costa Mesa Building (#10),

Courtyard, Huntington Beach Building (#12), Santa Ana

Pavilion (Parade of Products)

10/21/19-10/23/19 59,698.00

R-113-19 Hiringfair Foundation, Inc. OC Hiring Fair Other (OTH) Costa Mesa Building (#10) 06/06/19-06/07/19 19,720.00

R-114-19 The Activation Group, LLC; Box Media, LLC

Acitivation Group - BMW Ride & Drive (RND) Parking Lot H 05/08/19-05/12/19 12,520.50

R-115-19 Moss Adams Moss Adams Company Picnic Party (PAR) Club OC Plaza Pacifica West 07/24/2019 723.00

R-116-19 Farmers Insurance Farmers Insurance Picnic Party (PAR) Club OC Plaza Pacifica West 07/25/2019 628.00

R-117-19 Shell Oil Company Shell Company Picnic Party (PAR) Business Development Area 08/03/2019 628.00

R-118-19 Jacmar Foodservice Distribution Jacmar Foodservice Distribution Picnic Party (PAR) Club OC Plaza Pacifica West 07/21/2019 628.00

R-120-19 American Promotional Events, Inc. DBA TNT Fireworks, Inc.

TNT Fireworks, Inc. Other (OTH) Portion of Parking Lot D 06/22/19-07/08/19 4,000.00

RENTAL AGREEMENTS FOR BOARD APPROVALMAY 2019

OC FAIR & EVENT CENTER

1 of 1

FORM F-31 AGREEMENT NO. R-147-18 DATE May 8, 2019

REVIEWED__________ FAIRTIME XX INTERIM

APPROVED__________

RENTAL AGREEMENT

THIS AGREEMENT by and between the 32nd District Agricultural Association dba OC Fair & Event Center, hereinafter called the Association, and California Labor Federation hereinafter, called the Rentor

WITNESSETH:

1. THAT WHEREAS, The Rentor desires to secure from the Association certain rights and privileges and to obtain permission from the Association to use Association premises: from

July 24, 2018

2. NOW, THEREFORE, Association hereby grants to the Rentor the right to occupy the space(s) described below for the purpose hereinafter set forth, subject to the terms and conditions of this agreement:

See Exhibit A

3. The purpose of occupancy shall be limited to, and shall be for no other purpose or purposes whatsoever:

Union Event

4. Rentor agrees to pay to Association for the rights and privileges hereby granted, the amounts and in the manner set forth below:

$2,228.00

5. Please see Exhibits “A” “B” “C” and “E” which are incorporated into and made a part of the Rental Agreement.

6. Association shall have the right to audit and monitor any and all sales as well as access to the premises.

7. Rentor further agrees to indemnify and save harmless Association and the State of California, their officers, agents, servants and employees from any and all claims, causes of action and suits accruing or resulting from any damages, injury or loss to any person or persons, including all persons to whom the Rentor may be liable under any Workers’ Compensation law and Rentor himself and from any loss, damage, cause of action, claims or suits for damages including but not limited to loss of property, goods, wares or merchandise, caused by, arising out of or in any way connected with the exercise by Rentor of the privileges herein granted.

8. Rentor further agrees that he will not sell, exchange or barter, or permit his employees to sell, exchange or barter, any permits issued to Rentor or his employees hereunder.

9. It is mutually understood and agreed that this contract or the privileges granted herein, or any part thereof, cannot be assigned or otherwise disposed of without the written consent of Association.

10. It is mutually understood and agreed that no alteration or variation of the terms of this contract shall be valid, unless made in writing and signed by the parties hereto, and that no oral understanding or agreements not incorporated herein and no alterations or variations of the terms hereof, unless made in writing and signed by the parties hereto, shall be binding upon any of the parties hereto.

11. The Rules and Regulations printed on the reserve side hereof are made a part of this agreement as though fully incorporated herein, and Rentor agrees that he has read this agreement and the said Rules and Regulations and understands that they shall apply, unless amended by mutual consent in writing of the parties hereto.

12. In the event Rentor fails to comply in any respect with the terms of this agreement and the Rules and Regulations referred to herein, all payments for this rental space shall be deemed earned and non-refundable by Association and Association shall have the right to occupy the space in any manner deemed for the best interest of Association.

13. Special Provisions: The Event Sales & Services Policies & Procedures Handbook does hereby become a part of this Rental Agreement by reference and is on file with the Association. By signing the Agreement, Rentor acknowledges that they have read the Event Sales & Services Policies & Procedures Handbook and agrees to abide by said Policies and Procedures.

14. This agreement is not binding upon Association until it has been duly accepted and signed by its authorized representative, and approved (if required) by the Department of Food and Agriculture and Department of General Services.

IN WITNESS WHEREOF, This agreement has been executed in quadruplicate, by and on behalf of the parties hereto, the day and year first

above written.

Orange County Employees Association 32nd District Agricultural Association 830 North Ross Street 88 Fair Drive Santa Ana, CA 92701 Costa Mesa, CA 92626 By____________________________Date:_________ By____________________________Date:__________ Title: Art Pulaski , California Labor Federation Title: Michele A. Richards, V.P. Business Development

Event Name: R-147-18

No Charge

Event

Technology Attendant

Amount

EXHIBIT AEvent Information

Union Event Contract No:Contact Person: Cathy Yatch Phone:Event Date: 07/24/2018 Hours:

Vehicle Parking Fee: Projected Attendance:

07/24/2018

Facility and/or Area Fees Date-Time Activity

Description

ActualTuesday

DAY

Heroes Hall 07/24/2018 05:00 PM - 09:00 PM 975.00

Total: 975.00Estimated Equipment Fees

Date-Time Units RateDumpster Estimate 1 1.00 EA 18.00Podium Estimate 1 1.00 EA 25.00 EA

EA 150.00

EA 18.0025.00

150.00

Total: 193.00

Reimbursable Personnel FeesDescription Date-Time Units Rate

Portable PA System (w/ Wired Mic, Stand and 2 Speakers)

07/24/2018

Event OperationsEvent DayJanitorial Attendant 2.00

1.00

EA

$2,228.00

DAY

22.00 HR 220.00

225.00

07/10/2018

HR 220.00

Event Sales & ServicesEvent Coordinator 1.00 EA 45.00 HR

InsuranceS.E.L.I. Insurance 1.00 EA 95.00 95.00

Safety & SecuritySecurity Attendant 2.00 EA 22.00

Technology1.00 EA 100.00 EVT 100.00

First Payment

Total: 860.00Summary

Facility Rental Total $975.00Estimated Equipment, Reimbursable Personnel and Services Total $1,053.00Refundable Deposit $200.00

Grand Total:

Please Remit Payment in *Check Only*

07/24/2018 04:00 PM - 09:00 PM

Payment SchedulePayment Schedule Due Date

Flat Fee (Audio Configuration)

**ALL PAYMENTS ARE NON REFUNDABLE** The OC Fair & Event Center is excited to announce that implementation of a 10 year master plan for the fairgrounds property and its facilities is in progress. Implementation of the Master Plan may require construction to take place simultaneously during your event. It is strongly recommended to stay in regular contact with your event coordinator throughout the entire planning process of your event to ensure you are aware of the details of these construction projects and how they may affect your event.

(714) 835-33555:00 PM - 9:00 PM

175

Facility Rental Fee

Actual

Actual

$2,228.00

07/24/2018 04:00 PM - 09:00 PM

Total: $2,228.00

07/24/2018 04:30 PM - 09:30 PM


REVIEWED__________ FAIRTIME INTERIM XX

APPROVED__________

RENTAL AGREEMENT

THIS AGREEMENT by and between the 32nd District Agricultural Association dba OC Fair & Event Center, hereinafter called the Association, and Gem Faire, Inc. hereinafter, called the Rentor

WITNESSETH:


December 4 - 9, 2019


See Exhibit A


Gem Faire


$50,630.00

5. Please see Exhibits “A” “B” “C” “E” and “F” which are incorporated into and made a part of the Rental Agreement.











above written.

Gem Faire, Inc. 32nd District Agricultural Association P.O. Box 55337 88 Fair Drive Portland, OR 97238 Costa Mesa, CA 92626 By____________________________Date:_________ By____________________________Date:__________ Title: Steve Small, President Title: Kathy Kramer, Chief Executive Officer

Event Name:

Hours:

Adult: $7.00 Child 11 & Under: Free

$9.00 General Parking

Move out must be completed by 11:59 PM Monday - December 9, 2019 to avoid additional charges. Total:

2,500

Friday: 12:00 PM - 6:00 PMSaturday: 10:00 AM - 6:00 PM

Sunday: 10:00 AM - 5:00 PM

Actual

R-020-19(503) 252-8300

DAYDAY

Included

Total: 9,745.00

200.00Umbrella w/ Stand Estimate 1 1.00 EA 15.00 EA 15.00Trussing Unit Estimate 2 2.00 EA 100.00 EA

675.00Ticket Booth (Double Window) Estimate 1 1.00 EA 100.00 EA 100.00Sweeper (In-House) Estimate 9 Hours 9.00 HR 75.00 HR

600.00Scissor Lift Estimate 9 Hours 9.00 HR 75.00 HR 675.00Public Address System (Per Building) 12/05/2019 - 12/08/2019 2.00 EA 75.00

IncludedPortable Electronic Message Board 12/06/2019 - 12/08/2019 2.00 EA 75.00 450.00Marquee Board 11/11/2019 - 12/08/2019 4.00 WKMan Lift TBD TBD HR 75.00 HR TBD

3,300.00Forklift Estimate 9 Hours 9.00 HR 75.00 HR 675.00Electrical Usage Estimate Only 1.00 EA 3,300.00 EVT

540.00Electrical Splitter Box Estimate 20 20.00 EA 55.00 EA 1,100.00Dumpster Estimate 30 30.00 EA 18.00 EA

825.00Cable Ramp Estimate 2 2.00 EA 15.00 EA 30.00Barricade (Metal) Estimate 55 55.00 EA 15.00 EA

TBD50 Amp Drop Estimate 8 8.00 EA 70.00 EA 560.0020 Amp Drop TBD TBD EA 25.00 EA

27,050.00Estimated Equipment Fees

Description Date-Time Units Rate

¼ Main Mall 12/09/2019 08:00 AM - 12:00 PM Move Out No ChargeSanta Ana Pavilion (Parade of Products) 12/09/2019 08:00 AM - 12:00 PM Move Out No Charge

Santa Ana Pavilion (Parade of Products) 12/08/2019 10:00 AM - 05:00 PM Event 1,975.00

MondayCosta Mesa Building (#10) 12/09/2019 08:00 AM - 12:00 PM Move Out No Charge

SundayCosta Mesa Building (#10) 12/08/2019 10:00 AM - 05:00 PM Event 4,375.00¼ Main Mall 12/08/2019 10:00 AM - 05:00 PM Event 412.50

¼ Main Mall 12/07/2019 10:00 AM - 06:00 PM Event 412.50Santa Ana Pavilion (Parade of Products) 12/07/2019 10:00 AM - 06:00 PM Event 1,975.00

Santa Ana Pavilion (Parade of Products) 12/06/2019 12:00 PM - 06:00 PM Event 1,975.00

SaturdayCosta Mesa Building (#10) 12/07/2019 10:00 AM - 06:00 PM Event 4,375.00

FridayCosta Mesa Building (#10) 12/06/2019 12:00 PM - 06:00 PM Event 4,375.00¼ Main Mall 12/06/2019 12:00 PM - 06:00 PM Event 412.50

¼ Main Mall 12/05/2019 08:00 AM - 08:00 PM Move In 206.25Santa Ana Pavilion (Parade of Products) 12/05/2019 08:00 AM - 08:00 PM Move In 987.50

Santa Ana Pavilion (Parade of Products) 12/04/2019 08:00 AM - 08:00 PM Move In 987.50

ThursdayCosta Mesa Building (#10) 12/05/2019 08:00 AM - 08:00 PM Move In 2,187.50

Costa Mesa Building (#10) 12/04/2019 08:00 AM - 08:00 PM Move In 2,187.50¼ Main Mall 12/04/2019 08:00 AM - 08:00 PM Move In 206.25

Facility and/or Area Fees Date-Time Activity ActualFacility Rental Fees

Wednesday


Gem Faire Contract No:Contact Person: Allen Van Volkinburgh Phone:Event Dates: 12/06/2019 - 12/08/2019

Admission Price:


Description Date-TimeEvent OperationsSet UpGrounds Attendant Estimate 8 HoursJanitorial Attendant Estimate 8 HoursElectrician Estimate 8 Hours

Event DayGrounds Attendant Lead 12/06/2019 09:00 AM - 06:00 PMGrounds Attendant 12/06/2019 09:00 AM - 06:00 PMJanitorial Attendant 12/06/2019 09:00 AM - 06:00 PM

Grounds Attendant Lead 12/07/2019 09:00 AM - 06:00 PMGrounds Attendant 12/07/2019 09:00 AM - 06:00 PMJanitorial Attendant 12/07/2019 09:00 AM - 06:00 PM

Grounds Attendant Lead 12/08/2019 09:00 AM - 05:00 PMGrounds Attendant 12/08/2019 09:00 AM - 05:00 PMJanitorial Attendant 12/08/2019 09:00 AM - 05:00 PM

Clean UpGrounds Attendant Lead Estimate 4 HoursGrounds Attendant Estimate 10 HoursJanitorial Attendant Estimate 10 HoursElectrician Estimate 7 Hours

Event Sales & ServicesEvent Coordinator 12/06/2019 09:00 AM - 06:00 PMEvent Coordinator 12/07/2019 09:00 AM - 06:00 PMEvent Coordinator 12/08/2019 09:00 AM - 05:00 PM

ParkingParking Attendant Lead 12/05/2019 10:00 AM - 07:00 PMParking Attendant 12/05/2019 10:00 AM - 07:00 PM

Safety & SecuritySecurity Attendant 12/05/2019 10:00 AM - 06:00 PMSecurity Attendant - Overnight 12/05/2019 06:00 PM - 12/06/2019 07:00 AM

Security Attendant - Daytime 12/06/2019 09:00 AM - 06:00 PMSecurity Attendant - Daytime 12/06/2019 07:00 AM - 12:00 PMSecurity Attendant - Overnight 12/06/2019 06:00 PM - 12/07/2019 07:00 AM

Security Attendant - Daytime 12/07/2019 10:00 AM - 06:00 PMSecurity Attendant - Overnight 12/07/2019 06:00 PM - 12/08/2019 07:00 AM

Security Attendant 12/08/2019 10:00 AM - 06:00 PMSecurity Attendant 12/08/2019 04:00 PM - 08:00 PM

TechnologyTechnology Attendant Flat Fee (Audio Configuration)

Outside ServicesEmergency Medical Services 12/06/2019 09:30 AM - 06:30 PMEmergency Medical Services 12/07/2019 09:30 AM - 06:30 PMEmergency Medical Services 12/08/2019 09:30 AM - 05:30 PMOrange County Sheriff Services Estimate OnlyState Fire Marshal Estimate Only (Plan Review and/or Site Inspection)

Actual


EVT 100.00

Total: 13,035.00

1.00 EA 100.00

1,000.00

184.004.00 EA 23.00 HR 368.001.00 EA 23.00 HR

184.002.00 EA 23.00 HR 598.001.00 EA 23.00 HR

115.002.00 EA 23.00 HR 598.001.00 EA 23.00 HR

598.00

1.00 EA 23.00 HR 207.00

2.00 EA 23.00 HR

414.00

3.00 EA 23.00 HR 552.00

2.00 EA 23.00 HR1.00 EA 30.00 HR 270.00

1.00 EA 1,000.00 EVT

432.002.00 EA 24.00 HR 384.002.00 EA 24.00 HR

HR 394.50

2.00 EA 24.00 HR 432.00

1.50 HR 263.00

423.001.00 EA 47.00 HR 376.001.00 EA 47.00 HR

402.50

1.00 EA 47.00 HR 423.00

7.00 HR 57.50 HR

230.0010.00 HR 23.00 HR 230.0010.00 HR 23.00 HR

368.00

4.00 HR 30.00 HR 120.00

2.00 EA 23.00 HR

240.002.00 EA 23.00 HR 368.001.00 EA 30.00 HR

414.002.00 EA 23.00 HR 414.002.00 EA 23.00 HR

414.00

1.00 EA 30.00 HR 270.00

2.00 EA 23.00 HR

HR 270.002.00 EA 23.00 HR 414.001.00 EA 30.00

23.00 HR 184.00

8.00 HR 57.50 HR 460.00

8.00 HR

Reimbursable Personnel FeesUnits Rate

8.00 HR 23.00 HR 184.00

Amount

All food and beverage service must be discussed with and approved by Spectra, the OCFEC Master Concessionaire.



$50,630.00

Second Payment 11/04/2019 $25,315.00

Total: $50,630.00

OVATIONS FOOD SERVICES, L.P. dba SPECTRA

Payment SchedulePayment Schedule Due DateFirst Payment 10/04/2019 $25,315.00

Estimated Equipment, Reimbursable Personnel and Services Total $22,780.00Refundable Deposit $800.00

Grand Total:


SummaryFacility Rental Total $27,050.00



APPROVED__________

RENTAL AGREEMENT

THIS AGREEMENT by and between the 32nd District Agricultural Association dba OC Fair & Event Center, hereinafter called the Association, and Pacific Symphony hereinafter, called the Rentor

WITNESSETH:


August 16 - 18, 2019


See Exhibit A


Pacific Symphony - Star Wars: A New Hope - In Concert


$63,145.00












above written.

Pacific Symphony 32nd District Agricultural Association 17620 Fitch Avenue, Ste. 100 88 Fair Drive Irvine, CA 92614 Costa Mesa, CA 92626 By____________________________Date:_________ By____________________________Date:__________ Title: John Forsyte, President Title: Kathy Kramer, Chief Executive Officer

Event Name: Contract No: R-062-19Phone: (714) 876-2381Hours: Picnic: 6:00 PM - 8:00 PM

Doors:Event: 8:00 PM - 10:00 PM

Parking Buyout (See Summary) Projected Attendance: 5,000

*Waived Facility Total:

Description Date-TimeAdmissions/Parking SalesAdmissions Office 09/07/2019 03:00 PM - 11:00 PMMoney Room Attendant 09/07/2019 03:00 PM - 11:00 PMTicket Seller Lead 09/07/2019 03:00 PM - 09:00 PMTicket Taker Lead 09/07/2019 04:00 PM - 09:30 PMTicket Seller 09/07/2019 03:00 PM - 09:00 PMTicket Taker 09/07/2019 04:00 PM - 09:30 PM

Event OperationsSet UpGrounds Attendant Lead Estimate 10 HoursGrounds Attendant Estimate 40 HoursGrounds Attendant (Banners) Estimate 14 HoursJanitorial Attendant Estimate 8 HoursElectrician Estimate 2 Hours

Event DayGrounds Attendant Lead 09/07/2019 05:00 PM - 11:00 PMGrounds Attendant (Picnic) 09/07/2019 04:30 PM - 08:30 PMJanitorial Attendant (Picnic) 09/07/2019 04:30 PM - 08:30 PM

Estimated Equipment FeesDescription Date-Time Units Rate

09/07/20196:00 PM

Admission Price: TBD

Vehicle Parking Fee:

EA 270.00Barricade (Plastic) Estimate 105 105.00 EA 15.00 EA

185.00 EA 2.50 EA

1,575.00Bench (Metal) Estimate 18 18.00 EA 15.00

462.50Dumpster Estimate 25 25.00 EA 18.00 EA 450.00Chair (Individual) Estimate 185

Electrical Splitter Box Estimate 3 3.00 EA 55.00 EAElectrical Usage Estimate Only 1.00 EA 2,000.00 EVT

Estimate 50 Hours 50.00 HR 75.00 HR

165.002,000.00

Picnic Table (Rectangular & Round)

3,750.00Man Lift Estimate 30 Hours 30.00 HR 75.00 HR 2,250.00Forklift

150.00EA 15.00 EA

IncludedMarquee Board 09/01/2019 - 09/07/2019 1.00 WKTBDTBD TBD

Stanchion Estimate 40 40.00 EAPortable Electronic Message Board 09/07/2019 2.00 EA

Sweeper (In-House) Estimate 6 Hours 6.00 HR 75.00 HR

23.00

Total: 11,722.50

Reimbursable Personnel FeesUnits Rate

180.00

HR 184.001.00 EA 26.00 HR 208.001.00 EA

30.00 HR1.00 EA 30.00 HR

23.00 HR

165.006.00 EA 23.00 HR 828.001.00 EA

1,771.0014.00 EA

Park Plaza 09/06/2019 08:00 AM - 08:00 PM Move In 725.00*

Park Plaza 09/07/2019 06:00 PM - 10:00 PM Event 1,450.00*

23.00 HR

920.0014.00

23.00 HR10.00 HR 30.00 HR 300.00

HR 23.00 HR 322.0040.00 HR

EA 30.00

184.002.00 HR 57.50 HR 115.008.00 HR

23.00 HRHR 180.001.00

23.00 HR184.002.00 EA460.005.00 EA


Pacific SymphonyContact Person: Frank TerraglioEvent Date:

Facility Rental FeesFacility and/or Area Fees Date-Time Activity ActualFridayPacific Ampitheatre 09/06/2019 08:00 AM - 08:00 PM Move In 4,487.50*

Plaza Pacifica 09/06/2019 08:00 AM - 08:00 PM Move In 725.00*Plaza Pacifica Lobby 09/06/2019 08:00 AM - 08:00 PM Move In 500.00*

SaturdayPacific Ampitheatre 09/07/2019 06:00 PM - 10:00 PM Event 8,975.00*

Plaza Pacifica 09/07/2019 06:00 PM - 10:00 PM Event 1,450.00*Plaza Pacifica Lobby 09/07/2019 06:00 PM - 10:00 PM Event 1,000.00*

19,312.50

Actual

Actual

Included

DAY200.00450.00

5.00 EA75.00

Grounds Attendant 09/07/2019 05:00 PM - 11:00 PMJanitorial Attendant Lead 09/07/2019 05:00 PM - 11:00 PMJanitorial Attendant 09/07/2019 05:00 PM - 11:00 PMElectrician 09/07/2019 05:00 PM - 11:00 PM

Event Sales & ServicesEvent Coordinator 09/07/2019 12:00 PM - 10:00 PM

ParkingParking Attendant Lead Estimate 30 HoursParking Attendant Estimate 60 Hours

Safety & SecuritySecurity Attendant - Overnight 09/06/2019 08:00 PM - 09/07/2019 08:00 AM

Security Attendant Lead (Picnic) 09/07/2019 04:30 PM - 08:30 PMSecurity Attendant (Picnic) 09/07/2019 04:30 PM - 08:30 PM

Security Attendant Lead 09/07/2019 05:00 PM - 11:00 PMSecurity Attendant 09/07/2019 05:00 PM - 11:00 PMSecurity Attendant - Overnight 09/07/2019 10:30 PM - 09/08/2019 08:00 AM

UshersUsher Attendant Lead*** 09/07/2019 05:00 PM - 11:00 PMUsher Attendant*** 09/07/2019 05:00 PM - 11:00 PM***Outside contractor charges may vary based on applicable rates.Usher staffing requirements are subject to change at the discretion of the OCFEC Safety & Security Department.

TechnologyTechnology Attendant Estimate 5 Hours

Outside ServicesEmergency Medical Services 09/07/2019 05:30 PM - 11:00 PMFencing For Perimeter Estimate OnlyLocal 504 Union Costs To Be Paid Directly to Local 504Rigging Setup & Teardown Estimate OnlySound Engineer 09/06/2019 - 09/07/2019State Fire Marshal Estimate Only (Plan Review and/or Site Inspection)

Estimate Only

OCFEC Waived Facility Rental

Waived Grand Total:

Pacific Symphony

Parking Buyout

Amount


4.00 EA 23.00 HR 552.001.00 EA 30.00 HR 180.00

57.50 HR10.00 EA 23.00 HR 1,380.00

345.001.00 EA

1.00 EA 47.00 HR 470.00

TBD EVT1.00 EA 2,900.00 EVT 2,900.00

EA

TBD1.00 EA 1,000.00 EVT 1,000.00TBD EA

HR 263.00 HR TBD1.00 DAYEA 750.00

4.00

HR 23.00 HR

4,000.00

1.00

24.00 HR

1,500.00TBD

30.00 HR 30.00 HR 900.00

1.00

EA 30.00 HR

1,380.00

EA 23.00 HR 276.00

60.00

EA 23.00 HR

195.00

2.00 EA 30.00 HR 360.00

1.00

EA 23.00 HR3,588.00

4.00 EA 23.00 HR 368.00

26.00

EA 24.00 HR

218.50

3.00 EA 27.00 HR 486.00

1.00

7,920.0055.00

Trash Collection & Sweeping Services

5.00 HR 47.00 HR 235.00

EA 4,000.00 EVT

528.00


$60,505.00

Total: 34,782.50Summary

Estimated Equipment, Reimbursable Personnel and Services Total $46,505.00$10,000.00

$19,312.50

$19,312.50

Refundable Deposit $4,000.00

Grand Total:

First Payment 07/05/2019 $30,252.50Second Payment 08/06/2019 $30,252.50

Total: $60,505.00

Facility Rental Total

The OC Fair & Event Center is excited to announce that implementation of a 10 year master plan for the fairgrounds property and its facilities is in progress. Implementation of the Master Plan may require construction to take place simultaneously during your event. It is strongly recommended to stay in regular contact with your event coordinator throughout the entire planning process of your event to ensure you are aware of the details of these construction projects and how they may affect your event.


**ALL PAYMENTS ARE NON REFUNDABLE** Please Remit Payment in *Check Only*



APPROVED__________

RENTAL AGREEMENT

THIS AGREEMENT by and between the 32nd District Agricultural Association dba OC Fair & Event Center, hereinafter called the Association, and James R. Glidewell Dental Ceramics, Inc. hereinafter, called the Rentor

WITNESSETH:


December 11 - 15, 2019


See Exhibit A


Glidewell Holiday Party


$51,542.32



7. Rentor further agrees to indemnify and save harmless Association and the State of California, their officers, agents, servants and employees, and the Association’s sales agency of record (currently Moor + South/Pier Management, Co., LP, a Delaware Limited Partnership dba Tandem) from any and all claims, causes of action and suits accruing or resulting from any damages, injury or loss to any person or persons, including all persons to whom the Rentor may be liable under any Workers’ Compensation law and Rentor himself and from any loss, damage, cause of action, claims or suits for damages including but not limited to loss of property, goods, wares or merchandise, caused by, arising out of or in any way connected with the exercise by Rentor of the privileges herein granted.









above written.

James R. Glidewell Dental Ceramics, Inc. 32nd District Agricultural Association 4141 MacArthur Boulebard 88 Fair Drive Newport Beach, CA 92660 Costa Mesa, CA 92626 By_____________________________Date:________ By_____________________________Date:____________ Title: Glenn Sasaki, CFO Title: Kathy Kramer, Chief Executive Officer

Event Name:

Parking Buyout (See Summary)

Move out must be completed by 11:59 PM on Sunday - December 15, 2019 to avoid additional charges. Total:


Glidewell Holiday Party Contract No:Contact Person: Liz San Diego Phone:Event Date: 12/13/2019 Hours:

Admission Price: Private Event

Estimate 5 Tons


Facility and/or Area Fees Date-Time Activity ActualWednesdayCosta Mesa Building (#10) 12/11/2019 08:00 AM - 05:00 PM Move In 2,187.50Huntington Beach Building (#12) 12/11/2019 08:00 AM - 05:00 PM Move In 1,687.50

ThursdayCosta Mesa Building (#10) 12/12/2019 08:00 AM - 05:00 PM Move In 2,187.50Huntington Beach Building (#12) 12/12/2019 08:00 AM - 05:00 PM Move In 1,687.50

FridayCosta Mesa Building (#10) 12/13/2019 05:00 PM - 10:30 PM Event 4,375.00Courtyard 12/13/2019 05:00 PM - 10:30 PM Event 750.00Huntington Beach Building (#12) 12/13/2019 05:00 PM - 10:30 PM Event 3,375.00Santa Ana Pavilion (Parade of Products) 12/13/2019 05:00 PM - 10:30 PM Event 1,975.00

SaturdayCosta Mesa Building (#10) 12/14/2019 08:00 AM - 11:59 PM Move Out 2,187.50Courtyard 12/14/2019 08:00 AM - 11:59 PM Move Out 375.00Huntington Beach Building (#12) 12/14/2019 08:00 AM - 11:59 PM Move Out 1,687.50Santa Ana Pavilion (Parade of Products) 12/14/2019 08:00 AM - 11:59 PM Move Out 987.50

SundayHuntington Beach Building (#12) 12/15/2019 08:00 AM - 11:59 PM Move Out 1,687.50

1.00 EA 25.00 EA


25.0050 Amp Drop TBD TBD EA 70.00 EA TBD20 Amp Drop Estimate 1

EA TBD200 Amp Drop Estimate 1 1.00 EA 360.00 EA

2.00 EA 136.86 EA

360.00400 Amp Drop TBD TBD EA 720.00

273.72Barricade (Plastic) TBD TBD EA 15.00 EA TBD40 Yard Dumpster Estimate 2

TBD EA 15.00 EA5.00 EA

TBD

Dumpster TBD TBD EA 18.00 EA TBD

Cable Ramp TBD

EVT 1,500.00Electrical Splitter Box Estimate 1 1.00 EA 55.00 EA

8.00 HR 75.00 HR

55.00Electrical Usage Estimate Only 1.00 EA 1,500.00

600.00Gaffers Tape Estimate 15 15.00 EA 30.00 EA 450.00Forklift Estimate 8 Hours

Portable Electronic Message Board 12/13/2019 2.00 EA 75.00

300.00Coroplast Sheets Estimate 60 60.00 EA

HR 75.00 EA

150.00Public Address System (Per Building) TBD TBD EA 75.00 TBD

825.00Tonnage Weight (40 Yard Dumpster) 5.00 TON 50.92 EVT 254.60Sweeper (In-House) Estimate 11 Hours 11.00

4,793.32

Reimbursable Personnel FeesDescription Date-Time Units RateEvent OperationsSet UpGrounds Attendant Lead 11.00 HR

Total:

330.00Grounds Attendant 27.00 HR 23.00 HR 621.00

22.00 HR 23.00 HR

30.00 HR

506.00Electrician 3.00 HR 57.50 HR 172.50

Estimate 22 HoursEstimate 3 Hours

Janitorial Attendant

R-104-19(949) 440-3848

5:00 PM - 10:30 PM

4,000

Actual

Actual

Facility Rental Fees

25,150.00

DAYDAY


Amount

Please Remit Payment in *Check or Credit Card****ALL PAYMENTS ARE NON‑REFUNDABLE***

OVATIONS FOOD SERVICES, L.P. dba SPECTRAAll food and beverage service must be discussed with and approved by Spectra, the OCFEC Master Concessionaire.

Estimate 31 Hours

12/13/2019 04:00 PM - 10:30 PMEvent DayGrounds Attendant Lead 1.00 EA 30.00 HR 195.00

1,644.50Grounds Attendant 5.00 EA 23.00 HR 747.5012/13/2019 04:00 PM - 10:30 PM

1.00 EA 57.50 HR 345.0011.00 EA 23.00 HR12/13/2019 04:00 PM - 10:30 PM

12/13/2019 04:00 PM - 10:00 PMJanitorial Attendant

Estimate 9 HoursClean UpGrounds Attendant Lead

Electrician

9.00 HR 30.00Grounds Attendant 31.00 HR 23.00 HR 713.00

12.00 HR 23.00 HR

HR 270.00




526.00

Event Sales & ServicesEvent Coordinator 1.00 EA 47.00

Outside Services

State Fire Marshal 2.00 HR 263.00 HR3.00 EA 24.00 HR

HR 305.50

468.00

ParkingParking Attendant Lead 6.50 HR 30.00 HR 195.00Estimate 6 Hours

Emergency Medical Services

HR 305.50

Estimate 22 HoursParking Attendant 22.00 HR 23.00 HR

Facility Rental Total $25,150.00Estimated Equipment, Reimbursable Personnel and Services Total $13,092.32

506.00

TechnologyTechnology Attendant 1.00 EA 47.00


Grand Total:

Payment SchedulePayment Schedule Due DateFirst Payment Upon Signing $6,287.50Second Payment 07/11/2019 $15,084.75Third Payment 09/11/2019 $15,084.75Fourth Payment 11/12/2019 $15,085.32

Total: $51,542.32

Total: 8,299.00

Summary

$51,542.32

12/13/2019 04:00 PM - 10:30 PM

12/13/2019 04:30 PM - 11:00 PM

12/13/2019 04:00 PM - 10:30 PM

Estimate Only (Plan Review and/or Site Inspection)

The OC Fair & Event Center is excited to announce that implementation of a 10‑year master plan for the fairgrounds property and its facilities is in progress. Implementation of the Master Plan may require construction to take place simultaneously during your event. It is strongly recommended to stay in regular contact with your event coordinator throughout the entire planning process of your event to ensure you are aware of the details of these construction projects and how they may affect your event.

Parking Buyout (Based on 1,200 vehicles at $9.00 each) $10,800.00


SOUND ORDINANCEPer City Ordinance, loud noise is not permitted between the hours of 9:00 PM to 8:00 AM. Please refer to Exhibit E. Should the Event Coordinator request that the volume of music, sound or noise be lowered or turned off, James R. Glidewell Dental Ceramics, Inc. must comply with request.




APPROVED__________

RENTAL AGREEMENT

THIS AGREEMENT by and between the 32nd District Agricultural Association dba OC Fair & Event Center, hereinafter called the Association, and Octagon - BMW hereinafter, called the Rentor

WITNESSETH:


September 3 - 6, 2019


See Exhibit A


BMW UDE Light


$25,843.00












above written.

Octagon - BMW 32nd District Agricultural Association 290 Harbor Drive 88 Fair Drive Stamford, CT 06820 Costa Mesa, CA 92626 By_____________________________Date:________ By_____________________________Date:____________ Title: Brayton Pech, Account Executive Title: Michele A. Richards, V.P. Business Development

Event Name:


Facility and/or Area Fees Date-Time

TuesdayParking Lot G 09/03/2019 08:00 AM - 06:30 PMParking Lot I 09/03/2019 08:00 AM - 06:30 PM

WednesdayParking Lot G 09/04/2019 08:00 AM - 06:30 PMParking Lot H 09/04/2019 08:00 AM - 06:30 PMParking Lot I 09/04/2019 08:00 AM - 06:30 PM

ThursdayParking Lot G 09/05/2019 08:00 AM - 06:30 PMParking Lot H 09/05/2019 08:00 AM - 06:30 PMParking Lot I 09/05/2019 08:00 AM - 06:30 PM

FridayParking Lot G 09/06/2019 08:00 AM - 06:30 PMParking Lot H 09/06/2019 08:00 AM - 06:30 PMParking Lot I 09/06/2019 08:00 AM - 06:30 PMParking Lot G 09/06/2019 06:30 PM - 11:00 PMParking Lot H 09/06/2019 06:30 PM - 11:00 PMParking Lot I 09/06/2019 06:30 PM - 11:00 PM

Move out must be completed by 11:59 PM on Friday - September 6, 2019 to avoid additional charges. Total:

Description Date-TimeEvent OperationsSet UpGrounds Attendant Estimate 6 Hours

Clean UpGrounds Attendant Estimate 6 Hours

Event Sales & ServicesEvent Coordinator 09/04/2019 Estimate 5 HoursEvent Coordinator 09/05/2019 Estimate 5 HoursEvent Coordinator 09/06/2019 Estimate 5 Hours

Outside ServicesEmergency Medical Services 09/04/2019 07:30 AM - 07:00 PMEmergency Medical Services 09/05/2019 07:30 AM - 07:00 PMEmergency Medical Services 09/06/2019 07:30 AM - 07:00 PM

ParkingParking Attendant 09/04/2019 07:30 AM - 06:00 PMParking Attendant 09/05/2019 07:30 AM - 06:00 PMParking Attendant 09/06/2019 07:30 AM - 06:00 PM


BMW UDE Light Contract No:Contact Person: Brayton Pech Phone:


Event Dates: 09/04/2019 - 09/06/2019 Hours:


Move In 975.00Move In 975.00

Activity Actual

Event 1,950.00

Event 1,950.00

Event 1,950.00Event 975.00

Event 1,950.00Event 975.00

Event 975.00Event 1,950.00

Actual

Move Out No ChargeMove Out No Charge

Event 1,950.00Move Out No Charge

3.00 EA 18.00 EA

16,575.00Estimated Equipment Fees

Description Date-Time Units Rate54.00

Sweeper (In-House) Estimate 6 Hours 6.00 HR 75.00 HR 450.00Dumpster Estimate 3

Total: 504.00

Reimbursable Personnel FeesUnits Rate Actual

235.00

23.00 HR 138.00

6.00 HR 23.00 HR

6.00 HR

5.00 HR 47.00 HR 235.00

138.00

5.00 HR 47.00 HR

235.00

2.00 EA 24.00 HR 552.00

5.00 HR 47.00 HR

552.002.00 EA 24.00 HR 552.002.00 EA 24.00 HR

HR 483.002.00 EA 23.00 HR 483.002.00 EA 23.00

483.002.00 EA 23.00 HR

R-105-19(203) 545-6589

8:00 AM - 6:30 PM

300

Safety & SecuritySecurity Attendant - Overnight 09/03/2019 07:00 PM - 09/04/2019 07:00 AMSecurity Attendant - Overnight 09/04/2019 07:00 PM - 09/05/2019 07:00 AMSecurity Attendant - Overnight 09/05/2019 07:00 PM - 09/06/2019 07:00 AM

Parking Buyout (Based on 150 vehicles at $9.00 per vehicle)

Amount

.

DRONESOCFEC bans the use of all remotely controlled devices such as aircraft, cars, etc.

1.00 EA 23.00 HR 276.00276.00

1.00 EA 23.00 HR 276.001.00 EA 23.00 HR

Total: 4,914.00

SummaryFacility Rental Total $16,575.00Estimated Equipment, Reimbursable Personnel and Services Total $5,418.00


Grand Total:


$25,843.00

First Payment Upon Signing $4,143.75Second Payment 6/3/2019 $7,233.00

Total: $25,843.00

This procedure includes, but is not limited to unmanned aircraft systems, radio controlled model aircraft, other devices that can be operated in airspace and remote controlled cars/ground vehicles. Possession or operation of such remotely controlled aircraft or ground vehicle devices without prior written consent will result in the confiscation of all related materials, removal from OCFEC property, and/or a response from law enforcement authority.

Third Payment 7/3/2019 $7,233.00Fourth Payment 8/2/2019 $7,233.25

No remotely controlled aircraft or ground vehicle devices are authorized to operate on, above or below OCFEC property at any time without the express written consent of the OCFEC or the proper law enforcement authority.


OCFEC will notify the Federal Aviation Administration and/or the Joint Terrorism Task Force (JTTF), and/ or any other law enforcement authority deemed necessary of any incidents involving airborne aircraft or any other unauthorized remote controlled ground based vehicles.

Events requiring the use of any such prohibited items listed above must receive a prior written notification of approval from OCFEC or the proper law enforcement authority. Any and all entities requesting to utilize a remotely controlled device must sign the appropriate documentation prior to bringing any such equipment on to, above or below OCFEC property.

Please Remit Payment in *Check or Credit Card Only*

Any check payments received less than thirty (30) days prior to move-in must be a certified or cashier’s check. **ALL PAYMENTS ARE NON-REFUNDABLE** The OC Fair & Event Center is excited to announce that implementation of a 10 year master plan for the fairgrounds property and its facilities is in progress. Implementation of the Master Plan may require construction to take place simultaneously during your event. It is strongly recommended to stay in regular contact with your event coordinator throughout the entire planning process of your event to ensure you are aware of the details of these construction projects and how they may affect your event.

$1,350.00


● That damage occurring in Parking Lot G, Parking Lot H and/or of OCFEC property will be itemized and invoiced.

● To limit speeds to 40 MPH.

RENTOR AGREES● That loud noises are not allowed on the property at any time due to the proximity of adjacent residential housing tracks, City Hall and City services. Such sound violations can be cause for termination of your event and removal from the premises.

● That parking lot usage will be conducted in a safe manner, with consideration of other activities taking place at the Event Center. To ensure safety within and around your event, the District (OCFEC) may, at the expense of Rentor, construct a barrier around the perimeter of the driving portion of the event. Rentor will be responsible for all further necessary precautions in and around the event.




APPROVED__________

RENTAL AGREEMENT

THIS AGREEMENT by and between the 32nd District Agricultural Association dba OC Fair & Event Center, hereinafter called the Association, and SoCal VegFest hereinafter, called the Rentor

WITNESSETH:


October 18 - 21, 2019


See Exhibit A


SoCal VegFest


$71,294.90












above written.

SoCal VegFest 32nd District Agricultural Association P.O. Box 20163 88 Fair Drive Fountain Valley, CA 92728 Costa Mesa, CA 92626 By_____________________________Date:________ By_____________________________Date:____________ Title: Laura McManus, Executive Director Title: Kathy Kramer, Chief Executive Officer

Event Name:

Hours:


Move out must be completed by 12:00 PM on Monday - October 21, 2019 to avoid additional charges. Total:

General Admission: $5.00 VIP: $50.00


SoCal VegFest Contract No:Contact Person: Laura McManus


Facility and/or Area Fees Date-Time Activity

Phone:Event Dates: 10/19/2019 - 10/20/2019

Admission Price:

Actual

20,000

FridayCosta Mesa Building (#10) 10/18/2019 07:00 AM - 11:59 PM Move In 2,187.50Crafters Village 10/18/2019 07:00 AM - 10:59 PM Move In 525.00Park Plaza 10/18/2019 07:00 AM - 11:59 PM Move In 725.00Santa Ana Pavilion (Parade of Products) 10/18/2019 07:00 AM - 11:59 PM Move In 987.50

SaturdayCosta Mesa Building (#10) 10/19/2019 11:00 AM - 06:00 PM Event 4,375.00Crafters Village 10/19/2019 11:00 AM - 06:00 PM Event 1,050.00Park Plaza 10/19/2019 11:00 AM - 06:00 PM Event 1,450.00Santa Ana Pavilion (Parade of Products) 10/19/2019 11:00 AM - 06:00 PM Event 1,975.00

SundayCosta Mesa Building (#10) 10/20/2019 11:00 AM - 06:00 PM Event 4,375.00Crafters Village 10/20/2019 11:00 AM - 06:00 PM Event 1,050.00

Move Out No Charge

Park Plaza 10/20/2019 11:00 AM - 06:00 PM Event 1,450.00Santa Ana Pavilion (Parade of Products) 10/20/2019 11:00 AM - 06:00 PM Event 1,975.00

10/21/2019 06:00 AM - 10:59 PM Move Out No Charge

MondayCosta Mesa Building (#10) 10/21/2019 06:00 AM - 10:59 PM Move Out No ChargeCrafters Village 10/21/2019 06:00 AM - 10:59 PM


Park Plaza No ChargeSanta Ana Pavilion (Parade of Products)

EA TBD20 Amp Drop Estimate 4 4.00 EA

TBD EA 70.00 EA

10/21/2019 06:00 AM - 10:59 PM Move Out

100.0030 Amp Drop TBD TBD EA 50.00

25.00 EA

TBD200 Amp Drop TBD TBD EA 360.00 EA TBD50 Amp Drop TBD

TBD40 Yard Dumpster Estimate 5 5.00 EA 136.86 EA

30.00 EA 15.00 EA

684.3045 MB Internet - Static IP TBD TBD EA 400.00

450.00Bench (Metal) TBD TBD EA 15.00 EA TBDBarricade (Metal) Estimate 30

Cable Ramp Estimate 8 8.00 EA 15.00 EADumpster TBD TBD EA 18.00 EA

Estimate 12 12.00 EA 55.00 EA

120.00TBD

1,350.00

660.00Electrical Usage Estimate Only 1.00 EA 2,350.00 EVT 2,350.00Electrical Splitter Box

TBD EA 4.00 EAForklift Estimate 18 Hours 18.00 HR 75.00 HR

TBDHang Tag - 2 Day Estimate 500 500.00 EA 8.00 EA 3,816.00Hang Tag - 1 Day TBD

Information Booth TBD TBD EA 150.00 EA

4.00 WK

TBDMan Lift TBD TBD HR 75.00 HR TBD

IncludedPicnic Table (Rectangular & Round) TBD TBD EA 15.00 EA TBDMarquee Board 09/23/2019 - 10/20/2019

300.00Podium Estimate 1 1.00 EA 25.00 EA

TBD EA 90.00 EA

25.00Portable Electronic Message Board 10/19/2019 - 10/20/2019 2.00 EA 75.00

TBDSand Bag TBD TBD EA 0.50 EA TBDPropane & Diesel TBD

Scissor Lift TBD TBD HR 75.00 HR TBD

R-110-19(714) 276-5020

Saturday: 11:00 AM - 6:00 PMSunday: 11:00 AM - 6:00 PM


Actual

22,125.00

Included

DAY

DAY

EA 375TBD EA 5.00 EA

Stanchion Estimate 80 80.00 EA 5.00TBD

Sweeper (In-House) Estimate 27 Hours 27.00 HR 75.00 HR 2,025.00Straw Bale TBD

254.60Ticket Booth (Double Window) TBD TBD EA 100.00 EA

TBD EA 15.00 EA

TBDTonnage Weight (40 Yard Dumpster) 5.00 TON 50.92 EVT

TBD

Total: 12,509.90Reimbursable Personnel Fees


Umbrella w/ Stand TBD

Event OperationsSet UpGrounds Attendant Lead Estimate 10 Hours 10.00 HR 300.00Grounds Attendant Estimate 52 Hours 52.00 HR 23.00 HR 1,196.00

24.00 HR 23.00 HR

30.00 HR

552.00Electrician Estimate 26 Hours 26.00 HR 57.50 HR 1,495.00Janitorial Attendant Estimate 24 Hours

Plumber Estimate 12 Hours 12.00 HR 57.50 HR

23.00 HR

690.00

Event DayGrounds Attendant Lead 1.00 EA 30.00 HR 330.00

1,518.00Janitorial Attendant 14.00 EA 23.00 HR 3,542.00Grounds Attendant 6.00 EA

632.50Electrician 1.00 EA 57.50 HR

1.00 EA 30.00 HR

632.50Plumber 1.00 EA 57.50 HR

23.00 HR

330.00Grounds Attendant 6.00 EA 23.00 HR 1,518.00Grounds Attendant Lead

3,542.00Electrician 1.00 EA 57.50 HR 632.50Janitorial Attendant 14.00 EA

30.00 HR 300.00

Plumber 1.00 EA 57.50 HR

42.00 HR 23.00 HR

632.50

Clean UpGrounds Attendant Lead Estimate 10 Hours 10.00 HR

966.00Janitorial Attendant Estimate 16 Hours 16.00 HR 23.00 HR 368.00Grounds Attendant Estimate 42 Hours

57.50 HR 460.00Electrician Estimate 23 Hours 23.00 HR 57.50 HR


1,322.50Plumber Estimate 8 Hours 8.00 HR

517.00Event Coordinator 1.00 EA 47.00 HR 517.00

Outside Services

HR

ParkingParking Attendant Lead Estimate 16 Hours 16.00

Emergency Medical Services 3.00 EA 24.00 HR576.00576.00

EA

480.00Parking Attendant Estimate 32 Hours 32.00 HR 23.00 HR 736.00

Safety & SecuritySecurity Attendant - Overnight 1.00 EA 23.00

HRHR 30.00

264.50

Security Attendant Lead 1.00 EA 30.00 HR 240.00Security Attendant 12.00 EA 23.00 HR

HR

Security Attendant Lead 1.00 EA 30.00 HR

2,208.00Security Attendant - Overnight 1.00 EA 23.00

Security Attendant 12.00 EA 23.00 HR 2,208.00

TechnologyTechnology Attendant Estimate 2 Hours 2.00 HR 47.00

Emergency Medical Services

HR 94.00

10/20/2019 10:30 AM - 06:30 PM


10/20/2019 09:00 AM - 08:00 PM10/20/2019 09:00 AM - 08:00 PM

10/18/2019 07:00 PM - 06:30 AM

10/19/2019 10:30 AM - 06:30 PM10/19/2019 10:30 AM - 06:30 PM10/19/2019 06:30 PM - 09:00 AM

10/19/2019 09:00 AM - 08:00 PM

10/20/2019 09:00 AM - 08:00 PM10/20/2019 09:00 AM - 08:00 PM

10/19/2019 09:00 AM - 08:00 PM10/20/2019 09:00 AM - 08:00 PM

10/19/2019 10:30 AM - 06:30 PM10/20/2019 10:30 AM - 06:30 PM 3.00

10/20/2019 10:30 AM - 06:30 PM

Actual

10/20/2019 09:00 AM - 08:00 PM

10/19/2019 09:00 AM - 08:00 PM10/19/2019 09:00 AM - 08:00 PM10/19/2019 09:00 AM - 08:00 PM10/19/2019 09:00 AM - 08:00 PM

24.00 HR

240.00

HR 333.50

Amount

CANNABIS EVENTS

HANG TAG - 2 DAY

FOOD BUYOUT

Food Safety Inspector 28.00 HR 47.00

State Fire Marshal 1.50 HR 263.00 HR 394.50Estimate Only (Plan Review and/or Site Inspection)

EVT TBDHR 1,316.00

Sound Engineer TBD EA 750.00Orange County Sheriff Services TBD EA 1,600.00

Facility Rental Total $22,125.00

TBD

Estimated Equipment, Reimbursable Personnel and Services Total $44,169.90Refundable Deposit $5,000.00

Grand Total:

Total: 31,660.00

Summary



$71,294.90

AMENDMENTS

Second Payment 07/18/2019 $17,823.72Third Payment 08/19/2019 $17,823.73


Any food buyout agreed upon between Spectra and SoCal VegFest must be paid to Spectra no later than Friday - October 11,

Any changes to this agreement will be outlined in an amendment to be signed and executed by Rentor and Association.

FUTURE TERMSFuture terms and agreements subject to change.

HEALTH DEPARTMENTRentor has agreed to be the Health Department coordinator for all food and beverage vendors at the event.

OC Fair & Event Center (OCFEC) does not currently book any cannabis-related events. This policy also extends to existing events at OCFEC. OCFEC does not permit vendors, booths, exhibits, displays, signage, etc. from cannabis dispensaries or third-parties that sell cannabis-related products as part of any event. Event sponsors, vendors and/or exhibitors may not distribute, sell or promote cannabis products or drug paraphernalia during any event at OCFEC.

SoCal VegFest will be credited twenty-three (23) 2 day hang tags in 2019. SoCal VegFest will receive five-hundred (500) 2 day hang tags, but will be charged for four hundred seventy-seven (477) 2 day hang tags.


EXHIBIT A

Fourth Payment 09/19/2019 $17,823.72

Total:

DAY

Estimate 28 Hours10/19/2019 - 10/20/2019 TBD10/19/2019 - 10/20/2019 TBD

$71,294.90

STANCHIONS

PEPSI BEVERAGES

Event Information

SoCal VegFest will be credited five (5) stanchions in 2019. SoCal VegFest will receive eighty (80) stanchions, but will be charged for seventy-five (75) stanchions.


The OCFEC is a Pepsi only facility. All canned or bottled beverages offered for sale must be approved PEPSI products. No glass bottles permitted. All beverages in glass or can containers must be poured into disposable cups.

SOUND ORDINANCEPer City Ordinance, loud noise is not allowed during move in and move out between the hours of 9:00 PM to 8:00 AM. Please refer to Exhibit E. Sound Monitor/Engineer must be on site for sound check and all music performances. All amplified music/sound must end by 10:00 PM on Saturday and by 9:00 PM on Sunday. Bull horns or similar devices are not allowed. Vendors are prohibited from playing any sound systems (radios, public address systems, portable speakers, etc) that create amplified sound. Any proposed outdoor music/sound producing entertainment (i.e. - DJ, stage performance, etc) must be discussed with and approved by OCFEC Sound Engineer prior to the event. Should the Sound Monitor/Engineer or Event Coordinator request that the volume of music, sound or noise be lowered or turned off, SoCal VegFest must comply with request.



APPROVED__________

RENTAL AGREEMENT

THIS AGREEMENT by and between the 32nd District Agricultural Association dba OC Fair & Event Center, hereinafter called the Association, and MemorialCare Health System hereinafter, called the Rentor

WITNESSETH:


October 21 - 23, 2019


See Exhibit A


All Hands Summit


$59,698.00












above written.

MemorialCare Health System 32nd District Agricultural Association 17360 Brookhurst Street 88 Fair Drive Fountain Valley, CA 92618 Costa Mesa, CA 92626 By_____________________________Date:________ By_____________________________Date:____________ Title: Anne Sternchak, Manager Title: Kathy Kramer, Chief Executive Officer

Event Name:

Hours:

Private Event


Move out must be completed by 11:59 AM on Wednesday - October 23, 2019 to avoid additional charges. Total:

Tuesday: 6:00 AM - 6:00 PMWednesday: 7:00 AM - 5:00 PM

27,887.50

Estimate 16 HoursEstimate 16 HoursEstimate 12 HoursEstimate 5 Hours

6,000

Actual

Actual


276.00Electrician 5.00 HR 57.50 HR 287.50Janitorial Attendant 12.00 HR 23.00 HR

480.00Grounds Attendant 16.00 HR 23.00 HR 368.00

Event OperationsSet UpGrounds Attendant Lead 16.00 HR

Total:

30.00 HR

675.00Sweeper (In-House) Estimate 9 Hours

12,325.00

Reimbursable Personnel FeesDescription Date-Time Units Rate

Wireless Internet Router Estimate 9 9.00 EA 75.00 EA

Scissor Lift Estimate 10 Hours 10.00 HR 75.00675.00

DAY

9.00 HR 75.00 EA

300.00

2,800.00Gaffers Tape Estimate 15

EA 750.00Portable Electronic Message Board 10/22/2019 - 10/23/2019 2.00 EA 75.00

Hang Tag - 1 Day Estimate 700 700.00 EA 4.00 EA

Forklift Estimate 8 Hours 8.00 HR 75.00450.00

EVT

15.00 EA 30.00 EA

2,000.0055.00

Dumpster Estimate 45

EA 600.00Electrical Usage Estimate Only 1.00 EA 2,000.00Electrical Splitter Box Estimate 1 1.00 EA 55.00 EA

Coroplast Estimate 60 60.00 EA 12.00810.00

EA

45.00 EA 18.00 EA

TBD720.00

50 Amp Drop Estimate 1

EA 720.00Barricade (Plastic) TBD TBD EA 15.00100 Amp Drop Estimate 4 4.00 EA 180.00 EA

20 Amp Drop TBD TBD EA 25.0070.00

DAY

1.00 EA 70.00 EA

TBDTBD

1 GB Internet - Hard Line 10/22/2019 - 10/23/2019

EA TBD100 MB Internet - Hard Line TBD TBD EA 850.0050 MB Internet - Hard Line TBD TBD EA 450.00 DAY

EA 850.00 DAY


1,700.00

Huntington Beach Building (#12) 10/23/2019 07:00 AM - 05:00 PM Event 3,375.00Santa Ana Pavilion (Parade of Products) 10/23/2019 07:00 AM - 05:00 PM Event 1,975.00

1.00

Costa Mesa Building (#10) 10/23/2019 07:00 AM - 05:00 PM Event 4,375.00Courtyard 10/23/2019 07:00 AM - 05:00 PM Event 750.00

Santa Ana Pavilion (Parade of Products) 10/22/2019 06:00 AM - 06:00 PM Event 1,975.00

WednesdayBaja Blues Restaurant 10/23/2019 07:00 AM - 05:00 PM Event 850.00

Courtyard 10/22/2019 06:00 AM - 06:00 PM Event 750.00Huntington Beach Building (#12) 10/22/2019 06:00 AM - 06:00 PM Event 3,375.00

TuesdayBaja Blues Restaurant 10/22/2019 06:00 AM - 06:00 PM Event 850.00Costa Mesa Building (#10) 10/22/2019 06:00 AM - 06:00 PM Event 4,375.00

Huntington Beach Building (#12) 10/21/2019 08:00 AM - 08:00 PM Move In 1,687.50Santa Ana Pavilion (Parade of Products) 10/21/2019 08:00 AM - 08:00 PM Move In 987.50

10/21/2019 08:00 AM - 08:00 PM Move In 2,187.50Courtyard 10/21/2019 08:00 AM - 08:00 PM Move In 375.00

Facility and/or Area Fees Date-Time Activity ActualMonday

75.00 EA TBD

Costa Mesa Building (#10)

Event Dates: 10/22/2019 - 10/23/2019

Admission Price:


Manlift TBD TBD HR


All Hands Summit Contract No:Contact Person: Nichole Smith Phone:

R-111-19(714) 377-2932

Amount

10/23/2019 06:30 AM - 05:30 PM

Estimate 10 Hours


10/22/2019 05:30 AM - 06:30 PM

10/23/2019 06:00 AM - 06:00 PM

Total: $59,698.00

Third Payment 08/21/2019 $17,575.38Fourth Payment 09/20/2019 $17,575.36

First Payment - (25% Facility Fee) Upon Signing $6,971.88Second Payment 06/21/2019 $17,575.38


Grand Total:


$59,698.00

Total: 16,985.50


1,265.00

TechnologyTechnology Attendant 10.00 HR 47.00 HR 470.00

Security Attendant 5.00 EA 23.00 HR


368.00

Safety & SecuritySecurity Attendant 5.00 EA 23.00 HR 1,495.00

Parking Attendant 16.00 HR 23.00 HR


ParkingParking Attendant Lead 8.00 HR 30.00 HR 240.00

10/22/2019 05:00 AM - 07:00 PM10/22/2019 05:00 AM - 07:00 PM10/22/2019 05:00 AM - 07:00 PM10/22/2019 05:30 AM - 06:30 PM

10/23/2019 06:00 AM - 06:00 PM

HR

HR

12.00 HR 23.00

394.50Emergency Medical Services TBD EA 24.00 HR TBDTBDOutside Services

State Fire Marshal 1.50 HR 263.00

658.00Event Coordinator 1.00 EA 47.00 HR 564.00

10/22/2019 05:00 AM - 07:00 PMEvent Sales & ServicesEvent Coordinator 1.00 EA 47.00



Janitorial Attendant HR

HR 450.00Grounds Attendant 16.00 HR 23.00 HR 368.00

Estimate 15 HoursClean UpGrounds Attendant Lead 15.00 HR 30.00

2,028.00Electrician 1.00 EA 57.50 HR 632.50

10/23/2019 06:00 AM - 06:00 PM10/23/2019 06:30 AM - 05:30 PM

Janitorial Attendant 8.00 EA 23.00 HR

360.00Grounds Attendant 3.00 EA 23.00 HR 828.0010/23/2019 06:00 AM - 06:00 PMGrounds Attendant Lead 1.00 EA 30.00 HR

2,576.00Electrician 1.00 EA 57.50 HR 747.50Janitorial Attendant 8.00 EA 23.00 HR

HR 420.00Grounds Attendant 3.00 EA 23.00 HR 966.00

Event DayGrounds Attendant Lead 1.00 EA 30.00

Estimate 16 Hours

EMERGENCY MEDICAL SERVICESMemorialCare Health System will bring in their own emergency medical services.

CANOPIES / TENTSCanopies and tents are not permitted inside OCFEC buildings or breezeways per the State Fire Marshal.



Please Remit Payment in *Check or Credit Card Only*Any check payments received less than thirty (30) days prior to move-in must be a certified or cashier’s check. **ALL PAYMENTS ARE NON-REFUNDABLE** The OC Fair & Event Center is excited to announce that implementation of a 10 year master plan for the fairgrounds property and its facilities is in progress. Implementation of the Master Plan may require construction to take place simultaneously during your event. It is strongly recommended to stay in regular contact with your event coordinator throughout the entire planning process of your event to ensure you are aware of the details of these construction projects and how they may affect your event.



APPROVED__________

RENTAL AGREEMENT

THIS AGREEMENT by and between the 32nd District Agricultural Association dba OC Fair & Event Center, hereinafter called the Association, and Hiringfair Foundation, Inc. hereinafter, called the Rentor

WITNESSETH:


June 6 - 7, 2019


See Exhibit A


OC Hiring Fair


$19,720.00












above written.

Hiringfair Foundation, Inc. 32nd District Agricultural Association 3470 Wilshire Boulevard, Suite 644 88 Fair Drive Los Angeles, CA 90010 Costa Mesa, CA 92626 By_____________________________Date:________ By_____________________________Date:____________ Title: Brandon Lee, Chief Executive Officer Title: Michele A. Richards, V.P. Business Development

Event Name:

Free


Move out must be completed by 11:59 PM Friday - June 7, 2019 to avoid additional charges. Total:

Included

Phone:Orange County Clerk of the Board


Admission Price:

Thursday

06/07/2019 09:00 AM - 05:00 PM06/07/2019 09:00 AM - 05:00 PM06/07/2019 09:00 AM - 05:00 PM


R-113-19(714) 834-3220

10:00 AM - 4:00 PMContact Person:

Contract No:OC Hiring Fair

4,000

ActualActivityDate-TimeFacility and/or Area Fees

184.00Electrician 2.00 HR 57.50 HR 115.00Estimate 2 HoursJanitorial Attendant 8.00 HR 23.00 HREstimate 8 Hours

HR 240.00Grounds Attendant 8.00 HR 23.00 HR 184.00

Clean UpGrounds Attendant Lead 8.00 HR 30.00

184.00Janitorial Attendant 3.00 EA 23.00 HR 552.00Grounds Attendant 1.00 EA 23.00 HR

230.00

Event DayGrounds Attendant Lead 1.00 EA 30.00 HR 240.00

Electrician Estimate 4 Hours 4.00 HR 57.50 HR

23.00 HRHR 184.00Janitorial Attendant Estimate 8 Hours 8.00 HR 23.00 HR 184.00

Wireless Microphone

Event OperationsSet UpGrounds Attendant Estimate 8 Hours 8.00

Total: 6,844.00

Reimbursable Personnel FeesDescription Date-Time Units Rate Actual

TBD TBD EA 50.00 EA

225.00525.00

TBDWireless Internet Router Estimate 7 7.00 EA 75.00 EASweeper (In-House) Estimate 3 Hours 3.00 HR 75.00 HR

30.00Stanchion Estimate 8 8.00 EA 5.00 EA 40.00Sand Bag Estimate 12 12.00 EA 2.50 EA

60.00Public Address System (Per Building) 06/07/2019 1.00 EA 75.00 DAY 75.00Projector Screen 6' Tripod 06/07/2019 2.00 EA 30.00 DAY

50.00Portable Electronic Message Board 06/07/2019 2.00 EA 75.00 DAY 150.00Podium Estimate 2 2.00 EA 25.00 EA

300.00Marquee Board 06/01/2019 - 06/07/2019 1.00 WK IncludedMan Lift Estimate 4 Hours 4.00 HR 75.00 HR

300.00Hang Tag - 1 Day TBD TBD EA 4.00 EA TBDForklift Estimate 4 Hours 4.00 HR 75.00 HR

770.00Electrical Usage Estimate Only 1.00 EA 800.00 EVT 800.00Electrical Splitter Box Estimate 14 14.00 EA 55.00 EA

225.00Dumpster Estimate 18 18.00 EA 18.00 EA 324.00Chair (Individual) Estimate 90 90.00 EA 2.50 EA

TBDCable Ramp TBD TBD EA 15.00

100 MB Internet - Hard Line 06/07/2019

EA TBDBench (Metal) TBD TBD EA 15.00 EA

Rate Actual2,550.00

50 Amp Drop Estimate 6 6.00 EA 70.00 EA 420.00

Event 4,375.00

3.00 EA 850.00 DAY

Estimated Equipment FeesDescription Date-Time Units


6,562.50

Costa Mesa Building (#10) 06/06/2019 09:00 AM - 06:00 PM Move In 2,187.50

FridayCosta Mesa Building (#10) 06/07/2019 10:00 AM - 04:00 PM


Event Date: 06/07/2019 Hours:

Amount

CANNABIS EVENTS

CANOPIES / TENTSCanopies and tents are not permitted inside OCFEC buildings or breezeways per the State Fire Marshal.



Estimate 2 Hours

06/07/2019 09:00 AM - 05:00 PM

06/07/2019 09:00 AM - 05:00 PM06/07/2019 09:00 AM - 05:00 PM

Estimate 8 Hours

Total: $19,720.00

$9,860.00Second Payment 05/20/2019 $9,860.00

Payment SchedulePayment Schedule Due DateFirst Payment 05/06/2019

Refundable Deposit $1,500.00Grand Total: $19,720.00

100.00

Total: 4,813.50

06/07/2019 09:30 AM - 04:30 PM

EVTFlat Fee (Audio Configuration)

336.00

Estimated Equipment, Reimbursable Personnel and Services Total $11,657.50

94.00

Security Attendant 2.00


Technology Attendant 1.00 EA 100.00

EA 30.00 HR368.00

TechnologyTechnology Attendant 2.00 HR 47.00 HR

240.00

Estimate 16 HoursParking Attendant 16.00 HR 23.00 HR 368.00

Safety & SecuritySecurity Attendant Lead

ParkingParking Attendant Lead 8.00 HR 30.00 HR

Emergency Medical Services 2.00 EA 24.00 HR

EA 23.00 HR1.00

HR 376.00

Outside Services

State Fire Marshal 1.50 HR 263.00 HR 394.50

240.00


OC Fair & Event Center (OCFEC) does not currently book any cannabis-related events. This policy also extends to existing events at OCFEC. OCFEC does not permit vendors, booths, exhibits, displays, signage, etc. from cannabis dispensaries or third-parties that sell cannabis-related products as part of any event. Event sponsors, vendors and/or exhibitors may not distribute, sell or promote cannabis products or drug paraphernalia during any event at OCFEC.






APPROVED__________

RENTAL AGREEMENT

THIS AGREEMENT by and between the 32nd District Agricultural Association dba OC Fair & Event Center, hereinafter called the Association, and The Activation Group, LLC; Box Media, LLC hereinafter, called the Rentor

WITNESSETH:


May 8 - 12, 2019


See Exhibit A


Activation Group - BMW


$12,520.50












above written.

The Activation Group, LLC; Box Media, LLC 32nd District Agricultural Association 9663 Santa Monica Boulevard, Suite 1190 88 Fair Drive Beverly Hills, CA 90210 Costa Mesa, CA 92626 By_____________________________Date:________ By_____________________________Date:____________ Title: Chris Morgan, Partner Title: Michele A. Richards, V.P. Business Development

Event Name:


Move out must be completed by 11:59 PM on Sunday - May 12, 2019 to avoid additional charges. Total:

Parking Buyout (Based on 200 vehicles at $9.00 per vehicle)


Activation Group - BMW Contract No:Contact Person: Chris Morgan Phone:Event Dates: 05/09/2019 - 05/12/2019 Hours:


Facility and/or Area Fees Date-Time Activity ActualWednesdayParking Lot H 05/08/2019 11:00 AM - 05:00 PM Move In 487.50

ThursdayParking Lot H 05/09/2019 09:00 AM - 05:00 PM Event 1,950.00

FridayParking Lot H 05/10/2019 09:00 AM - 05:00 PM Event 1,950.00

05/12/2019 05:00 PM - 08:00 PM Move Out No Charge

SaturdayParking Lot H 05/11/2019 09:00 AM - 05:00 PM Event 1,950.00

Sunday


Parking Lot H 05/12/2019 09:00 AM - 05:00 PM Event 1,950.00Parking Lot H

TBD TBD EA 15.00 EAActual

75.00

TBDDumpster Estimate 3 3.00 EA 18.00 EA 54.00Barricade (Metal)

Sweeper (In-House) Estimate 1 Hours 1.00 HR 75.00 HR

Total: 129.00

Reimbursable Personnel FeesDescription Date-Time Units RateEvent OperationsEvent DayGrounds Attendant 05/09/2019 Estimate 4 Hours 4.00 HR 92.00Grounds Attendant 05/10/2019 Estimate 4 Hours 4.00 HR 23.00 HR 92.00

4.00 HR 23.00 HR

23.00 HR

92.00Grounds Attendant 05/12/2019 Estimate 4 Hours 4.00 HR 23.00 HR 92.00Grounds Attendant 05/11/2019 Estimate 4 Hours

Clean UpGrounds Attendant Estimate 8 Hours 8.00 HR 23.00 HR 184.00

Event Sales & ServicesEvent Coordinator 05/09/2019 Estimate 4 Hours 4.00 HR 47.00 HR 188.00Event Coordinator 05/10/2019 Estimate 4 Hours 4.00 HR 47.00 HR 188.00

47.00 HR 188.00Event Coordinator 05/11/2019 Estimate 4 Hours 4.00 HR 47.00 HR


188.00Event Coordinator 05/12/2019 Estimate 4 Hours 4.00 HR

$1,800.00Refundable Deposit $1,000.00

Grand Total:

R-114-19(805) 637-1429

9:00 AM - 5:00 PM

$12,520.50

Total: 1,304.00

200

8,287.50


Actual

Amount

● That damage occurring in Parking Lot H and/or of OCFEC property will be itemized and invoiced.

● To limit speeds to 40 MPH.


RENTOR AGREES


First Payment Upon Signing $12,520.50

Payment SchedulePayment Schedule

Total: $12,520.50


Due Date

● That loud noises are not allowed on the property at any time due to the proximity of adjacent residential housing tracks, City Hall and City services. Such sound violations can be cause for termination of your event and removal from the premises.

● That parking lot usage will be conducted in a safe manner, with consideration of other activities taking place at the Event Center. To ensure safety within and around your event, the District (OCFEC) may, at the expense of Rentor, construct a barrier around the perimeter of the driving portion of the event. Rentor will be responsible for all further necessary precautions in and around the event.




APPROVED__________

RENTAL AGREEMENT

THIS AGREEMENT by and between the 32nd District Agricultural Association dba OC Fair & Event Center, hereinafter called the Association, and Moss Adams hereinafter, called the Rentor

WITNESSETH:


July 24, 2019


See Exhibit A


Moss Adams Company Picnic


$723.00

5. Please see Exhibits “A” and “D” which are incorporated into and made a part of the Rental Agreement.

6. Association shall have the right to audit and monitor access to the premises.


8. Rentor further agrees that he will not sell, exchange or barter, or permit his employees or guests to sell, exchange or barter, any permits issued to Rentor or his employees hereunder.






IN WITNESS WHEREOF, This agreement has been executed in quadruplicate, by and on behalf of the parties hereto, the day and year last

below signed.

Moss Adams 32nd District Agricultural Association 2040 Main Street, Suite 900 88 Fair Drive Irvine, CA 92614 Costa Mesa, CA 92626 By_____________________________Date:________ By_____________________________Date:____________ Title: Allison Elmer, Resource Management Coordinator Title: Michele A. Richards, V.P. Business Development

Event Name:

5:00 PM - 9:00 PM

Group Order purchased through Tandem$10.00 General Parking 200

Note: Fair opens at 12:00 PMMove out must be completed by 9:00 PM on Wednesday - July 24, 2019

Spectra Spectra

DAY

$723.00

Amount


$223.00

TBD

$100 Fun Passes Pay Direct to Tandem TBD EA 90.00 EA TBD$50 Fun Passes

EA 10.00 EA TBD

$15 Fun Passes

TBD EA 45.00 EA

TBD

Special Event Liability Insurance (S.E.L.I.) 07/24/2019 1.00 EA

Total: 223.00

95.00 95.00

EA 13.50

Insurance (see Exhibit D)

EATBD

TBD

Pay Direct to Tandem

EA TBD

Catering Order (see Exhibit C)Spectra to Provide - Pay Direct To Spectra TBD EA TBD

EAPay Direct to Tandem

HR 23.00

$25 Fun Passes Pay Direct to Tandem TBD EA 22.50

Pre-Paid Parking Pass Pay Direct to Tandem TBD

TBD


Youth Admission Pay Direct to Tandem TBD EA 4.00

HREstimate 2 Hours 2.00

Dumpster Estimate 2

46.00

Group TicketsAdult Admission Pay Direct to Tandem TBD EA 11.00 EA

Estimate 2 Hours 2.00 HR 23.00 HR 46.00



Estimated Fees, Equipment, Reimbursable Personnel, Group Tickets, Catering and InsuranceDescription Date-Time Units Rate ActualEvent OperationsPost Event Cleanup

18.00 EA

SummaryFacility Rental Total $500.00Estimated Equipment, Reimbursable Personnel and Services Total

36.00Grounds Attendant

Total: $723.00Please Remit Payment in *Check or Credit Card Only*

Payment SchedulePayment Schedule Due DateFirst Payment 06/24/2019 $723.00

Refundable Deposit Grand Total:

Total: 500.00

2.00 EA

Club OC Plaza Pacifica West 07/24/2019 05:00 PM - 09:00 PM Move In/Event/Move Ou 500.00

Facility and/or Area Fees Date-Time Activity ActualWednesday


Admission Price:Vehicle Parking Fee:

(949) 517-9469

Projected Attendance:


Moss Adams Company Picnic Contract No:Contact Person: Jordan Olson Phone:

R-115-19



APPROVED__________

RENTAL AGREEMENT

THIS AGREEMENT by and between the 32nd District Agricultural Association dba OC Fair & Event Center, hereinafter called the Association, and Farmers Insurance hereinafter, called the Rentor

WITNESSETH:


July 25, 2019


See Exhibit A


Farmers Insurance Picnic


$628.00











below signed.

Farmers Insurance 32nd District Agricultural Association 3611 South Harbor Boulevard, Ste 200 88 Fair Drive Santa Ana, CA 92704-7949 Costa Mesa, CA 92626 By_____________________________Date:________ By_____________________________Date:____________ Title: Jeffrey Ellis, District Manager Title: Michele A. Richards, V.P. Business Development

Event Name:

5:00 PM - 9:00 PM


Note: Fair opens at 12:00 PMMove out must be completed by 9:00 PM on Thursday - July 25, 2019

Spectra Spectra

DAY

$628.00

Amount


$128.00

TBD


EA 10.00 EA TBD

$15 Fun Passes

TBD EA 45.00 EA

TBD

Special Event Liability Insurance (S.E.L.I.) TBD TBD EA

Total: 128.00

95.00 TBD

EA 13.50


EATBD

TBD


EA TBD



HR 23.00



TBD




Dumpster Estimate 2

46.00






18.00 EA






Total: 500.00

2.00 EA

Club OC Plaza Pacifica West 07/25/2019 05:00 PM - 09:00 PM Move In/Event/Move Ou 500.00

Facility and/or Area Fees Date-Time Activity ActualThursday



(717) 210-0471



Farmers Insurance Picnic Contract No:Contact Person: Amanda Barnett Phone:

R-116-19



APPROVED__________

RENTAL AGREEMENT

THIS AGREEMENT by and between the 32nd District Agricultural Association dba OC Fair & Event Center, hereinafter called the Association, and Shell Oil Company hereinafter, called the Rentor

WITNESSETH:


August 3, 2019


See Exhibit A


Shell Company Picnic


$628.00











below signed.

Shell Oil Company 32nd District Agricultural Association 1926 East Pacific Coast Highway 88 Fair Drive Wilmington, CA 90744 Costa Mesa, CA 92626 By_____________________________Date:________ By_____________________________Date:____________ Title: Adam E. Vasquez, Compliance Coordinator Title: Michele A. Richards, V.P. Business Development

Event Name:

11:00 AM - 3:00 PM


Note: Fair opens at 11:00 AMMove out must be completed by 3:00 PM on Saturday - August 3, 2019

Spectra Spectra

DAY

$628.00

Amount


$128.00

TBD


EA 10.00 EA TBD

$15 Fun Passes

TBD EA 45.00 EA

TBD


Total: 128.00

95.00 TBD

EA 13.50


EATBD

TBD


EA TBD



HR 23.00



TBD




Dumpster Estimate 2

46.00






18.00 EA






Total: 500.00

2.00 EA

Business Development Area 08/03/2019 11:00 AM - 03:00 PM Move In/Event/Move Ou 500.00

Facility and/or Area Fees Date-Time Activity ActualSaturday



(562) 665-2411



Shell Company Picnic Contract No:Contact Person: Adam Vasquez Phone:

R-117-19



APPROVED__________

RENTAL AGREEMENT

THIS AGREEMENT by and between the 32nd District Agricultural Association dba OC Fair & Event Center, hereinafter called the Association, and Jacmar Foodservice Distribution hereinafter, called the Rentor

WITNESSETH:


July 21, 2019


See Exhibit A


Jacmar Foodservice Distribution Picnic


$628.00











below signed.

Jacmar Foodservice Distribution 32nd District Agricultural Association 300 North Baldwin Park Boulevard 88 Fair Drive City of Industry, CA 91746 Costa Mesa, CA 92626 By_____________________________Date:________ By_____________________________Date:____________ Title: Gonzalo Ventura, Jr., Director of Human Resources Title: Michele A. Richards, V.P. Business Development

Event Name:

11:00 AM - 3:00 PM


Note: Fair opens at 11:00 AMMove out must be completed by 3:00 PM on Sunday - July 21, 2019.

Spectra Spectra

DAY

$628.00

Amount


(626) 430-9082 ex3344



Jacmar Foodservice Distribution Picnic Contract No:Contact Person: Gonzolo Ventura, Jr. Phone:

R-118-19

Facility and/or Area Fees Date-Time Activity ActualSunday



Business Development Area 07/21/2019 11:00 AM - 03:00 PM Move In/Event/Move Ou 500.00


Total: 500.00

2.00 EA



18.00 EA






Estimate 2 Hours 2.00 HR 23.00 HR 46.00Dumpster Estimate 2

46.00

Group TicketsAdult Admission Pay Direct to Tandem TBD EA 11.00 EA TBD



HREstimate 2 Hours 2.00 HR 23.00


Pre-Paid Parking Pass Pay Direct to Tandem TBDEA TBD


EAPay Direct to Tandem EA 13.50


EATBD

TBD



Total: 128.00

95.00 TBD

EA 10.00 EA TBD

$15 Fun Passes

TBD EA 45.00 EA

TBD

$128.00

TBD




APPROVED__________

RENTAL AGREEMENT

THIS AGREEMENT by and between the 32nd District Agricultural Association dba OC Fair & Event Center, hereinafter called the Association, and American Promotional Events, Inc. DBA TNT Fireworks, Inc. hereinafter, called the Rentor

WITNESSETH:


June 22 - July 8, 2019


See Exhibit A


Retail Sale of Safe and Sane Consumer fireworks and Deregulated Novelties as Permitted by the law of the State of California


$4,000.00












above written.

American Promotional Events, Inc. DBA TNT Fireworks, Inc. 32nd District Agricultural Association 555 North Gilbert Avenue 88 Fair Drive Fullerton, CA 92833 Costa Mesa, CA 92626 By____________________________Date:_________ By____________________________Date:__________ Title: Laura Lira, Owner Title: Michele A. Richards, V.P. Business Development

Event Name: TNT Fireworks Contract No: R-120-19Laura Lira Phone: (714) 335-373306/27/2019 - 07/04/2019 Hours: 06/27/2019 - 07/03/2019: 10:00 AM - 10:00 PM

07/04/2019: 9:00 AM - 9:00 PM

Free Projected Attendance: 100

Facility and/or Area Fees Date-TimePortion of Parking Lot D 06/22/2019 - 06/26/2019Portion of Parking Lot D 06/27/2019 - 07/04/2019Portion of Parking Lot D 07/05/2019 - 07/08/2019

Move out must be completed by 11:59 PM on Sunday - July 8, 2018 to avoid additional charges. Total:

Actual

Total:

Amount


$4,000.00



Estimated Equipment, Reimbursable Personnel and Services Total $100.00

Grand Total:


Total: $4,000.00

HR 100.00

400.00


Outside ServicesState Fire Marshal Estimate Only (Plan Review

and/or Site Inspection)1.00 HR 100.00

3,900.00Reimbursable Personnel Fees


Event 1,950.00Move Out 975.00

Move In 975.00

Vehicle Parking Fee:

Activity Actual

Event Dates:


Contact Person:

oc fair & event center rental agreements for board ... · main mall, santa ana pavilion (parade...

Documents