obtaining military records and awards us · pdf filefamily military history is...

FAMILY MILITARY HISTORY IS EVERYONE’S REASONABILITY

OBTAINING MILITARY RECORDS AND AWARDS US NAVY AND MARINE CORPS.

FOREWORD

This is a guide to help you obtain yours or a family member’s military records and replacement medals and awards. If at any time you have any problems, questions to just need help because things are not working please feel free to contact me at any time; your families military history in important not just for your family but for all Americans, I can be reached at:

Bill Baker

Phone: 619.423.0563

Cell: 619.840.7275

Email: [email protected]

Web: http://59thncb.wordpress.com/

Note: for US Army procedures please download Records_and_Awareds_US_Army.pdf

OVERVIEW This document will help you in obtaining any or all of the following for a US Navy and Marine Corps. Serviceman:

A. Report of Separation (FREE)

B. Complete Copy of Service Records includes Report of Separation (Priced per page)

C. Awards, Medals and Decorations (FREE)

What you need is dependent upon how much information you would like to collect; the most basic of them is the Report of Separation. If you do not know your or the family members service number you will need to obtain this report before you can go any further. It will take you longer to read this document then to request the records! Once you have all the necessary information E.g. Name, dates, service number, etc.. the whole process will take less than 10 minutes to complete. A Report of Separation is sent to you free of charge and is generally issued when a service member performs active duty or at least 90 consecutive days of active duty training. The Report of Separation contains information normally needed to verify military service for benefits, retirement, employment, and

2 OBTAINING MILITARY RECORDS AND AWARDS US NAVY AND MARINE CORPS.

membership in veterans' organizations. Information shown on the Report of Separation may include the service member's:

• Date and place of entry into active duty • Home address at time of entry • Date and place of release from active duty • Home address after separation • Last duty assignment and rank • Military job specialty • Military education • Decorations, medals, badges, citations, and campaign awards • Total creditable service • Foreign service credited • Separation information (type of separation, character of service, authority and reason for

separation, separation and reenlistment eligibility codes)

The report of separation form issued in most recent years is the DD Form 214, Certificate of Release or Discharge from Active Duty. Before January 1, 1950, several similar forms were used by the military services, including the WD AGO 53, WD AGO 55, WD AGO 53‐55, NAVPERS 553, NAVMC 78PD, and the NAVCG 553. Unfortunately the report of separation document may not list all of the awards, medals and decorations you or your family member earned. I will address how to get what other awards, medals and decorations earns later in this document. Complete Copy of Service Records: Requesting a complete copy of yours or a family member’s military records is just how it sounds, you will receive a copy of every page in the service record file allowed by the department of defense and the report of separation. Much of what you receive will be duplicities. You will find such things as but not limited to:

● Date and place of release from active duty ● Military Service Dates ● Character of Service ● Disciplinary Action(s) ● Lost Time ● Promotions and Reductions ● Enlistment contract(s) ● Duty Stations and Assignments ● Awards and Letter of Commendation ● Foreign or Sea Service ● Military Schooling and Training ● Weapons Qualification ● Leave Papers ● Group Travel Orders ● Identification Card Applications ● Letters of Recommendation ● Equipment Issues ● Sometimes Photographs

If you or your family member was awarded high honors such as the Bronze Star and others the records will have a copy of the citation and reason the award was presented to you/him/her. So many families have loved ones high honors but have no idea why it was awarded. Ordering a complete copy of the service records there will be an associated cost based on number of pages. In 2006 when I ordered my grandfathers (though my father – next of kin) who served 8 years total (active and reserve) my cost was $38.00 and the file I received was about ¾” thick, I have not counted the pages. (I guess I should and then I could figure out the cost per page) In any case you will be sent a letter telling you the cost and requesting you send in payment if you would still like the copies.

3 OBTAINING MILITARY RECORDS AND AWARDS US NAVY AND MARINE CORPS

Awards, Medals and Decorations: Requesting a replacement is FREE but can only be requested ONCE. For servicemen discharged prior to 1974 you will need to know the Military Service Number. If you don’t have this number from any personal artifacts such as dog tags, personal record, or military items it might have been written on like cloths, knifes, boxes, books, etc... Then you will need to order the report of separation or complete copy of records prior to submitting a request for replacement awards, medals and decorations. The length of time to receive a response or your medals and awards varies depending upon the branch of service sending the medals. When requested grandfathers medals and awards (though my father – next of kin) the whole process from request date to arrival in my mail box took about 3 months. In June of 2010 my mother requested my uncles medals and awards (Vietnam era) from the US Army and she was informed, via their website that she would not receive them until Aug of 2011, a month later checking on the status again she got the note; “Your request contains awards which are currently not in stock. As soon as inventory is replenished, we will complete your request. However, we can not estimate an approximate ship date at this time. We apologize for this delay.”

So how long it will take before you get the replacements is unknown just plan for a long wait.

WHAT YOU WILL NEED TO GET STARTED

What you need to get started is just basic information, access to the internet and one form.

Fill in these blanks and you will have all the information you need to request the Report of Separation, Complete Records, Awards/Medals/Decorations, or everything.

NAME: First: Middle: Last:

Date of Birth: Place of Birth: City State

Social Security Number: Service Number (If known):

Approximate date the veteran left the Service: (If you don’t know this just give it your best guess)

If you are a next of kin and you will also need to provide proof of death, such as a copy of a death certificate, letter from funeral home or obituary for requesting any requests

Using the information you collected above, In the next section I will take you though the steps in ordering the report of separation or copies of the complete service record and requesting the awards, medals and decorations.


Instructions A. Requesting the Report of Separation or Complete Copy of Service Records

To order Report of Separation or Complete Copy of Service Records you will need access to the internet. If you do not have access to the internet or are having problems doing it yourself please contact me I’m more than willing to set‐up a time to help you process your request through my internet connection while on the phone with you or send you information on how to make the requests manually though the US mail

1. Open your favorite web browser E.g. Windows Explorer, Firefox, Opera, etc... and type in the address bar type following: https://vetrecs.archives.gov/VeteranRequest/home.asp

This will navigate to and open the NARA VetRec website where you will enter the information you collected above. See Figure 1

Figure 1

2. After reading the notice Click the CONTINUE button.

3. You will now be at step two on the website, you should see three questions with pull down boxes. In box one (You Are) the choices are Veteran or Next of Kin of Deceased Veteran. Click on the select arrow and select the appropriate answer. See Figure 2


Figure 2

4. If you selected VETERAN then skip to step 5. If you selected NEXT OF KIN then continue

with this step. In box two (What is your relationship to the deceased veteran?) the choices are Father, Mother, Son, Daughter, Sister and Brother. If you are anything other than one of these you will need to follow a different process and fill out an SF 180 form discussed later in this document. Click on the select arrow and select the appropriate answer. See Figure 3.

Figure 3

5. In box three (Are you seeking information concerning:) the choices are Former Military

Service or Current Military Service. Unless the subject person is currently serving E.g. POW, MIA (undeclared dead), on Active Duty, etc… than the choice should be Former Military Service. Click on the select arrow and select the appropriate answer. See Figure 4.

Figure 4

6. When all three steps have been filled in it should look like figure 5 or 6, and you can click the

CONTINUE button:


Figure 5 Figure 6

7. After clicking continue you will have been sent to the next screen which should look like figure 7 and will have an additional 5 questions, numbered 4 though 8 :

Figure 7

8. In box four (What was the veterans branch of service:?) the choices are Army, Army Air

Corps, Army Air Force, Marine Corps, Navy, Coast Guard, Philippine Commonwealth Army,


Philippine Guerillas and Philippine Scouts. For this example and document I have selected NAVY. Click on the select arrow and select the appropriate answer. See Figure 8.

Figure 8

9. In box five (What was the veteran’s service component?) the choices are Active or Reserve.

This will almost always be ACTIVE, even if the veteran records or dog tags list him as USNR or USMCR. For example you father was in the US Navy during WWII and was on active duty but was listed as USNR you would select ACTIVE. If you select Reserve chances are you will get very little if anything at all, most records stored are those from the active duty period(s).

Click on the select arrow and select the appropriate answer. See Figure 9.

Figure 9

10. In box six (What was the veteran an Officer or Enlisted?) the choices are Officer or Enlisted.

Click on the select arrow and select the appropriate answer. See figure 10

Figure 10

11. In box seven (Please select the most appropriate category for you request) there a a number of

choices select PERSONAL MILITARY HISTORY. Click on the select arrow and select the appropriate answer. See figure 11

Figure 11


12. In box eight will by default be Not Applicable. Just leave it the way it is there are no other choices. See figure 12

Figure 12

13. When all three steps have been filled in it should look like figure 13, and you can click the CONTINUE button.

Figure 13


14. After clicking continue, you will have been sent to the next screen, Record Locator Information. Using the information you collected on page 3 “WHAT YOU WILL NEED TO GET STARTED” fill in all the blanks.

If you don’t know the “Service Number” leave it blank. If you don’t know the “approximate date the veteran left the service,” put a date which is your best guess. For example, If you feel it was a short time after WWII a reasonable date would be 12/1947 Once complete it should look something like figure 14. Click CONTINUE to advance to the next screen.

Figure 14


15. After clicking continue, you will have been sent to the next screen, Documents Requested. CHOICES!!!! If you only want the “Report of Separation” Click select “I would like to request an UNDELETED Report of Separation. If you want the “Report of Separation” AND a “Complete Copy of the Service Records” Click select “I would like to request an UNDELETED Report of Separation and then type the following statement in the Comments box:

I am requesting a complete copy of Military service personnel records (service jacket) and a copy of the undeleted full report of separation document.

(Note: I was told you can request medical records the same why but I have not tried, if you do please let me know the outcome) Once complete it should look something like figure 15. Click CONTINUE to advance to the next screen.

Figure 15


16. After clicking continue, you will have been sent to the next screen, Return Address. This is where you want the documents sent to. Fill in the blank fields .

Once completed it should look something like figure 16 Click CONTINUE to advance to the next screen.

Figure 17


17. After clicking continue, you will have been sent to the next screen, Verification. It should look something like figure 17 Review all the data you entered making sure that it is all correct.

Click CONTINUE to advance to the next screen.

Figure 17


18. After clicking continue, you will have been sent to the next screen, Signature Verification. It should look something like figure 18 Make sure you have your printer turned on and Click the “PRINT” button. Once printed, sign and print your name on page 1, page 2 is for your records.

You will need to mail or fax the signature verification page and proof of death, such as a copy of a death certificate, letter from funeral home or obituary if you are a next of kin. Mail the request to: NPRC WEB 9700 Page Avenue St. Louis, MO 63132-5100 Or Fax them to: (314) 801-9049

Figure 18


B. Requesting the Replacement Awards, Medals and Decorations.

To request replacement awards, medals, and decorations you will need to fill out and mail in standard‐form‐180 (Form SF180) REQUEST PERTAINING TO MILITARY RECORDS. If you do not have access to the internet or are having problems doing it yourself please contact me I’m more than willing to set‐up a time to help you process your while on the phone with you or send you information on how to make the requests manually though the US mail

I have attached SF180 to this instruction but please be aware that the attached document expires on 10/31/2011 so if you are reading this document after that date please download the latest version from one of the following link;

http://www.archives.gov/veterans/military‐service‐records/standard‐form‐180.html

Form SF180 is a fill able Adobe PDF file and can be filled out on your computer or printed and filled out by hand. In order to fill it you on your computer you will need Adobe Acrobat Reader. If you don’t have Abobe Acrobat you can download the FREE version at from this link;

http://get.adobe.com/reader/

I have provide a SAMPLE of a completed SF180 to help you see Figure 20. Once you have SF180 fill out the following areas;

1. In Section I – Information Needed To Locate Records; Fill out sections 1 though 6; In order to fill out 5. Service Past and Present you may need the Report of Separation (DD214) you requested in the step above.

2. In Section II ‐ Information and/or Documents Requested; Put a check in the OTHER box and write the following statement next to the box;

Requesting replacement Awards, Medals and Decorations

3. In 2. PURPOSE: put a check in the box next to Medals/Awards

4. In Section III – Return Address and Signature; Fill out sections 1 though 3 No not for get to sign the form.

5. On page 2 of the SF180 from locate the category you or the veteran falls under, this will location in the “Personnel Record” column. In example: Your father was enlisted in the US Navy on 02/14/1942 and was discharges on 02/14/1947. In the BRANCH column find NAVY, in the column next to Navy find the entry that matches the dates of service, in this case it would be; “Discharged, deceased, or retired 1/1/1886 – 1/30/1994 (enlisted) or 1/1/1903 – 1/30/1994 (officer)” In the Personnel Records column read 14. 14 is the address code you would use to determine the address to send the form to. See figure 20


Figure 19

6. Once you have the Personnel Records number, locate the correct address to mail the form to.

7. Attach a copy of proof of death, such as a copy of a death certificate, letter from funeral home or obituary if you are a next of kin to the SF180.

If you are not able to obtain SF‐180, you may still submit a request for military records. Requests must contain enough information to identify the record among the more than 70 million on file at NPRC (MPR). Certain basic information is needed to locate military service records. This information includes:

• The veteran's complete name used while in service • Service number or social security number • Branch of service • Dates of service • Date and place of birth may also be helpful, especially if the service number is not

known • If the request pertains to a record that may have been involved in the 1973 fire, also

include: i. Place of discharge ii. Last unit of assignment iii. Place of entry into the service, if known.

• While this information is not required, it is extremely helpful to NPRC staff in

understanding and fulfilling your request: i. The purpose or reason for your request, such as applying for veterans benefits,

preparing to retire, or researching your personal military history. ii. Any deadlines related to your request. We will do our best to meet any

priorities. For example, you may be applying for a VA‐guaranteed Home Loan and need to provide proof of military service by a specific date.

iii. Any other specific information, documents or records you require from your Official Military Personnel File (OMPF) besides your Report of Separation (DD Form 214).

Mail written request to: National Personnel Records Center 9700 Page Avenue St. Louis, Missouri 63132


Figure 19


C. Awards, Medals and Decorations Not Listed on Report of Separation (DD214)

The following information is from The American War Library;

DD‐214's missing Battles, Operations and Campaign Service Least mentioned and usually overlooked are Peace and Wartime operations, campaigns and battles which are not required to be listed on the 214 (Report of Separation) but are required on the 201‐A (Report of Recognition). There are no medals or badges for individual Operations, Battles or Campaign service. But personal and period participation in military actions are extremely important for history's sake, though often not by the veteran until he or she grows older, but always by the veteran's descendants of all ages. Dozens of Peace and Wartime operations, battles and campaigns are currently being added for historic and display recognition. They are being listed here: http://www.amervets.com/replacement/other.htm All Battle, Campaign and Operation service periods should be listed on the 201‐A. To request the vertans Form‐201 A showing a complete listing of the Awards, Medals and Decorations the vereran deserves fill out the request form at; http://www.americanwarlibrary.com/201req.htm You will need the veterans Report of Separation (DD214)

INSTRUCTION AND INFORMATION SHEET FOR SF 180, REQUEST PERTAINING TO MILITARY RECORDS

1. General Information. The Standard Form 180, Request Pertaining to Military Records (SF180) is used to request information from military records. Certain identifying information is necessary to determine the location of an individual's record of military service. Please try to answer each item on the SF 180. If you do not have and cannot obtain the information for an item, show "NA," meaning the information is "not available." Include as much of the requested information as you can. To determine where to mail this request see Page 2 of the SF180 for record locations and facility addresses.

Online requests may be submitted to the National Personnel Records Center (NPRC) by a veteran or deceased veteran’s next of kin using eVetRecs at http://www.archives.gov/veterans/evetrecs/. 2. Personnel records and Service Treatment Records (STR). Personnel records of military members who were discharged, retired, or died in service less than 62 years ago and STR’s are in the legal custody of the military service department and are administered in accordance with rules issued by the Department of Defense and the Department of Homeland Security (DHS, Coast Guard). STR’s of persons on active duty are generally kept at the local servicing clinic, and usually are available from the Department of Veterans Affairs approximately 40 days after the last day of active duty. (See item 3, Archival Records, if the military member was discharged, retired or died in service over 62 years ago.)

a. Release of information: Release of information is subject to restrictions imposed by the military services consistent with Department of Defense regulations and the provisions of the Freedom of Information Act (FOIA) and the Privacy Act of 1974. The service member (either past or present) or the member's legal guardian has access to almost any information contained in that member's own record. An authorization signature, of the service member or the member's legal guardian, is needed in Section III of the SF180. Others requesting information from military personnel records and/or STR’s must have the release authorization in Section III of the SF 180 signed by the member or legal guardian. If the appropriate signature cannot be obtained, only limited types of information can be provided. If the former member is deceased, surviving next of kin may, under certain circumstances, be entitled to greater access to a deceased veteran's records than a member of the general public. The next of kin may be any of the following: unremarried surviving spouse, father, mother, son, daughter, sister, or brother. Requesters must provide proof of death, such as a copy of a death certificate, letter from funeral home or obituary.

b. Fees for records: There is no charge for most services provided to service members or next of kin of deceased veterans. A nominal fee is charged for certain types of service. In most instances service fees cannot be determined in advance. If your request involves a service fee, you will be notified as soon as that determination is made.

3. Archival Records. Personnel records of military members who were discharged, retired, or died in service 62 or more years ago have been transferred to the legal custody of NARA and are referred to as “archival” records.

a. Release of Information: Archival records are open to the public. The Privacy Act of 1974 does not apply to archival records, therefore, written authorization from the veteran or next of kin is not required. However, in order to protect the privacy of the veteran, his/her family, and third parties named in the records, the personal privacy exemption of the Freedom of Information Act (5 U.S.C. 552 (b) (6)) may still apply and preclude the release of some information.

b. Fees for Archival Records: Access to archival records is granted by offering copies of the records for a fee (44 U.S.C. 2116 (c)). You will be notified if there is a charge for photocopies of documents contained in the record you are requesting.

4. Where reply may be sent. The reply may be sent to the service member or any other address designated by the service member or other authorized requester. 5. Definitions and abbreviations. DISCHARGED -- the individual has no current military status; SERVICE TREATMENT RECORD (STR) -- The chronology of medical, mental health and dental care received by service members during the course of their military career (does not include records of treatment while hospitalized); TDRL – Temporary Disability Retired List. 6. Service completed before World War I. National Archives Trust Fund (NATF) forms must be used to request these records. Obtain the forms by e-mail from [email protected] or write to the Code 6 address on page 2 of the SF 180.

PRIVACY ACT OF 1974 COMPLIANCE INFORMATION The following information is provided in accordance with 5 U.S.C. 552a(e)(3) and applies to this form. Authority for collection of the information is 44 U.S.C. 2907, 3101, and 3103, and Public Law 104-134 (April 26, 1996), as amended in title 31, section 7701. Disclosure of the information is voluntary. If the requested information is not provided, it may delay servicing your inquiry because the facility servicing the service member's record may not have all of the information needed to locate it. The purpose of the information on this form is to assist the facility servicing the records (see the address list) in locating the correct military service record(s) or information to answer your inquiry. This form is then retained as a record of disclosure. The form may also be disclosed to Department of Defense components, the Department of Veterans Affairs, the Department of Homeland Security (DHS, U.S. Coast Guard), or the National Archives and Records Administration when the original custodian of the military health and personnel records transfers all or part of those records to that agency. If the service member was a member of the National Guard, the form may also be disclosed to the Adjutant General of the appropriate state, District of Columbia, or Puerto Rico, where he or she served.

PAPERWORK REDUCTION ACT PUBLIC BURDEN STATEMENT Public burden reporting for this collection of information is estimated to be five minutes per request, including time for reviewing instructions and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of the collection of information, including suggestions for reducing this burden, to National Archives and Records Administration (NHP), 8601 Adelphi Road, College Park, MD 20740-6001. DO NOT SEND COMPLETED FORMS TO THIS ADDRESS. SEND COMPLETED FORMS AS INDICATED IN THE ADDRESS LIST ON PAGE 2 OF THE SF 180.

http://www.archives.gov/veterans/evetrecs/

Standard Form 180 (Rev. 09/08) (Page 1) Authorized for local reproduction Prescribed by NARA (36 CFR 1228.168(b)) Previous edition unusable OMB No. 3095-0029 Expires 10/31/2011

REQUEST PERTAINING TO MILITARY RECORDS * Requests from veterans or deceased veteran’s next-of-kin may be submitted online by using eVetRecs at http://www.archives.gov/veterans/evetrecs/ *

(To ensure the best possible service, please thoroughly review the accompanying instructions before filling out this form. Please print clearly or type.) SECTION I - INFORMATION NEEDED TO LOCATE RECORDS (Furnish as much as possible.)

1. NAME USED DURING SERVICE (last, first, and middle) 2. SOCIAL SECURITY NO. 3. DATE OF BIRTH 4. PLACE OF BIRTH

5. SERVICE, PAST AND PRESENT (For an effective records search, it is important that all service be shown below.)

BRANCH OF SERVICE DATE ENTERED DATE RELEASED OFFICER ENLISTED SERVICE NUMBER (If unknown, write “unknown”)

a. ACTIVE COMPONENT

b. RESERVE COMPONENT

c. NATIONAL

GUARD

6. IS THIS PERSON DECEASED? If “YES” enter the date of death. 7. IS (WAS) THIS PERSON RETIRED FROM MILITARY SERVICE? NO YES NO YES

SECTION II – INFORMATION AND/OR DOCUMENTS REQUESTED 1. CHECK THE ITEM(S) YOU WOULD LIKE TO REQUEST A COPY OF:

DD Form 214 or equivalent. This form contains information normally needed to verify military service. A copy may be sent to the veteran, the deceased veteran’s next of kin, or other persons or organizations if authorized in Section III, below. NOTE: If more than one period of service was performed, even in the same branch, there may be more than one DD214. Check the appropriate box below to specify a deleted or undeleted copy. When was the DD Form(s) 214 issued? YEAR(S):

UNDELETED: Ordinarily required to determine eligibility for benefits. Sensitive items, such as, the character of separation, authority for separation, reason for separation, reenlistment eligibility code, separation (SPD/SPN) code, and dates of time lost are usually shown.

DELETED: The following items are deleted: authority for separation, reason for separation, reenlistment eligibility code, separation (SPD/SPN) code, and for separations after June 30, 1979, character of separation and dates of time lost.

All Documents in Official Military Personnel File (OMPF)

Medical Records (Includes Service Treatment Records (outpatient), inpatient and dental records.) If hospitalized, provide facility name and date for each admission:

Other (Specify):

2. PURPOSE: (An explanation of the purpose of the request is strictly voluntary; however, such information may help to provide the best possible response and may result in a faster reply. Information provided will in no way be used to make a decision to deny the request.) Check appropriate box:

Benefits Employment VA Loan Programs Medical Medals/Awards Genealogy Correction Personal

Other, explain:

SECTION III - RETURN ADDRESS AND SIGNATURE 1. REQUESTER IS: (Signature Required in # 3 below of veteran, next of kin, legal guardian, authorized government agent or ”other” authorized representative. If “other” authorized representative, provide copy of authorization letter.)

Military service member or veteran identified in Section I, above Legal guardian (Must submit copy of court appointment.)

Next of kin of deceased veteran (Must provide proof of death). Other (specify)

Show relationship:

(See item 2a on accompanying instructions.)

2. SEND INFORMATION/DOCUMENTS TO: (Please print or type. See item 4 on accompanying instructions.)

3. AUTHORIZATION SIGNATURE REQUIRED (See items 2a or 3a on accompanying instructions.) I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the information in this Section III is true and correct.

Name Signature Required - Do not print

( ) Street Apt. Date of this request Daytime phone

City State Zip Code Email address

*This form is available at http://www.archives.gov/research/order/standard-form-180.pdf on the National Archives and Records Administration (NARA) web site.*

http://www.archives.gov/research/order/standard-form-180.pdf


Standard Form 180 (Rev. 09/08) (Page 2) Authorized for local reproduction Prescribed by NARA (36 CFR 1228.168(b)) Previous edition unusable OMB No. 3095-0029 Expires 10/31/2011

LOCATION OF MILITARY RECORDS The various categories of military service records are described in the chart below. For each category there is a code number which indicates the address at the bottom of the page to which this request should be sent. Please refer to the Instruction and Information Sheet accompanying this form as needed.

ADDRESS CODE

BRANCH CURRENT STATUS OF SERVICE MEMBER Personnel Record

Service Treatment

Record Discharged, deceased, or retired before 5/1/1994 14 14 Discharged, deceased, or retired 5/1/1994 – 9/30/2004 14 11 Discharged, deceased, or retired on or after 10/1/2004 1 11 Active (including National Guard on active duty in the Air Force), TDRL, or general officers retired with pay 1 Reserve, retired reserve in nonpay status, current National Guard officers not on active duty in the Air Force, or National Guard released from active duty in the Air Force 2

AIR FORCE

Current National Guard enlisted not on active duty in the Air Force 13 Discharge , deceased, or retired before 1/1/1898 6 Discharged, deceased, or retired 1/1/1898 – 3/31/1998 14 14 Discharged, deceased, or retired on or after 4/1/1998 14 11

COAST GUARD

Active, reserve, or TDRL 3 Discharged, deceased, or retired before 1/1/1905 6 Discharged, deceased, or retired 1/1/1905 – 4/30/1994 14 14 Discharged, deceased, or retired 5/1/1994 – 12/31/1998 14 11 Discharged, deceased, or retired on or after 1/1/1999 4 11 Individual Ready Reserve 5

MARINE CORPS

Active, Selected Marine Corps Reserve, TDRL 4 Discharged, deceased, or retired before 11/1/1912 (enlisted) or before 7/1/1917 (officer) 6 Discharged, deceased, or retired 11/1/1912 – 10/15/1992 (enlisted) or 7/1/1917 – 10/15/1992 (officer) 14 14 Discharged, deceased, or retired after 10/16/1992 14 11 Reserve; or active duty records of current National Guard members who performed service in the U.S. Army before 7/1/1972 7

Active enlisted (including National Guard on active duty in the U.S. Army) or TDRL enlisted 9 Active officers (including National Guard on active duty in the U.S. Army) or TDRL officers 8

ARMY

Current National Guard enlisted and officer not on active duty in Army (including records of Army active duty performed after 6/30/1972) 13

Discharged, deceased, or retired before 1/1/1886 (enlisted) or before 1/1/1903 (officer) 6 Discharged, deceased, or retired 1/1/1886 – 1/30/1994 (enlisted) or 1/1/1903 – 1/30/1994 (officer) 14 14 Discharged, deceased, or retired 1/31/1994 – 12/31/1994 14 11 Discharged, deceased, or retired on or after 1/1/1995 10 11

NAVY

Active, reserve, or TDRL 10 PHS Public Health Service - Commissioned Corps officers only 12

ADDRESS LIST OF CUSTODIANS (BY CODE NUMBERS SHOWN ABOVE) – Where to write/send this form

1 Air Force Personnel Center HQ AFPC/DPSSRP 550 C Street West, Suite 19 Randolph AFB, TX 78150-4721

6

National Archives & Records Administration Old Military and Civil Records (NWCTB-Military) Textual Services Division 700 Pennsylvania Ave., N.W. Washington, DC 20408-0001

11 Department of Veterans Affairs Records Management Center P.O. Box 5020 St. Louis, MO 63115-5020

2 Air Reserve Personnel Center /DSMR HQ ARPC/DPSSA/B 6760 E. Irvington Place, Suite 4600 Denver, CO 80280-4600

7 U.S. Army Human Resources Command ATTN: AHRC-PAV-V 1 Reserve Way St. Louis, MO 63132-5200

12 Division of Commissioned Corps Officer Support ATTN: Records Officer 1101 Wooton Parkway, Plaza Level, Suite 100 Rockville, MD 20852

3 Commander, CGPC-adm-3 USCG Personnel Command 4200 Wilson Blvd., Suite 1100 Arlington, VA 22203-1804

8 U.S. Army Human Resources Command ATTN: AHRC-MSR 200 Stovall Street Alexandria, VA 22332-0444

13 The Adjutant General (of the appropriate state, DC, or Puerto Rico)

4

Headquarters U.S. Marine Corps Personnel Management Support Branch (MMSB-10) 2008 Elliot Road Quantico, VA 22134-5030

9 Commander USAEREC ATTN: PCRE-F 8899 E. 56th St. Indianapolis, IN 46249-5301

5 Marine Corps Mobilization Command 15303 Andrews Road Kansas City, MO 64147-1207

10 Navy Personnel Command (PERS-312E) 5720 Integrity Drive Millington, TN 38055-3120

14

National Personnel Records Center (Military Personnel Records) 9700 Page Ave. St. Louis, MO 63132-5100 http://www.archives.gov/veterans/evetrecs/
