nutanix - code of business conduct and ethics...
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CODE OF BUSINESS CONDUCT AND ETHICS
CodeofBusinessConductandEthics
I. Adopted:August19,2015
I.
TABLEOFCONTENTSPage
INTRODUCTION..........................................................................................................................................1
YOURRESPONSIBILITIES.............................................................................................................................2
GENERALSTANDARDSOFCONDUCT........................................................................................................3
Overview.................................................................................................................................................3Compliancewithlaw...............................................................................................................................3Nodiscriminationorharassment............................................................................................................3Healthandsafety....................................................................................................................................3
AVOIDINGCONFLICTSOFINTERESTS.......................................................................................................4
Overview.................................................................................................................................................4Outsideemploymentanddirectorships.................................................................................................4Financialinterestsinothercompanies...................................................................................................4Transactionswithrelatedparties...........................................................................................................4Corporateopportunities.........................................................................................................................5LoansbyNutanix.....................................................................................................................................5Improperbenefits...................................................................................................................................5Electionorappointmenttopublicoffice.................................................................................................5Guidanceandapprovals..........................................................................................................................5
PUBLICCOMMUNICATIONS.......................................................................................................................6
Publiccommunicationsandfilings..........................................................................................................6Communicationprocedures....................................................................................................................6
FINANCIALREPORTING..............................................................................................................................7
Overview.................................................................................................................................................7Compliancewithrules,controlsandprocedures...................................................................................7Accuracyofrecordsandreports.............................................................................................................7Intentionalmisconduct...........................................................................................................................7Dealingwithauditors.............................................................................................................................8Obligationtoinvestigateandreportpotentialviolations.......................................................................8KeepingtheAuditCommitteeinformed................................................................................................8
SAFEGUARDINGCOMPANYASSETS.......................................................................................................10
Overview...............................................................................................................................................10ProtectingNutanix’sinformation.........................................................................................................10Prohibitiononinsidertrading...............................................................................................................11Maintainingandmanagingrecords......................................................................................................11
CodeofBusinessConductandEthics
Adopted:August19,2015
II.
TABLEOFCONTENTS(continued)
PageRESPONSIBILITIESTOOURCUSTOMERS,SUPPLIERSANDCOMPETITORS..............................................13
Overview................................................................................................................................................13Improperpayments...............................................................................................................................13Giftsandentertainment........................................................................................................................13Selectingsuppliers.................................................................................................................................13Handlingthenonpublicinformationofothers......................................................................................14Improperlyobtainingorusingassetsorinformation............................................................................14Freeandfaircompetition......................................................................................................................14
WORKINGWITHGOVERNMENTS............................................................................................................16
Overview...............................................................................................................................................16Governmentcontracts..........................................................................................................................16Requestsbyregulatoryauthorities.......................................................................................................16Improperpaymentstogovernmentofficials........................................................................................16Politicalcontributions...........................................................................................................................17Lobbying...............................................................................................................................................17Traderestrictions..................................................................................................................................17
PROCEDURALMATTERS...........................................................................................................................18
Distribution..........................................................................................................................................18Acknowledgment.................................................................................................................................18Approvalsandwaivers.........................................................................................................................18Reportingviolations.............................................................................................................................18Investigations.......................................................................................................................................19Disciplinaryaction................................................................................................................................19
ADDITIONALINFORMATION....................................................................................................................20
CodeofBusinessConductandEthics
Adopted:August19,2015
1
INTRODUCTION
ThisCodeofBusinessConductandEthicsisdesignedtodeterwrongdoingandtopromote:
• honest and ethical conduct,
including the ethical handling ofactual or apparent conflicts ofinterestbetweenpersonalandprofessionalrelationships;
• full,fair,accurate,timelyand
understandabledisclosureinreportsanddocumentswefilewithorsubmittotheU.S.SecuritiesandExchangeCommissionandinourotherpubliccommunications;
• compliancewithapplicablelaws,rules
andregulations;
• thepromptinternalreportingofviolationsofthisCode;and
• accountabilityforadherencetothis
Code.
This Code applies to all directors, officersand employees of Nutanix, Inc. and itssubsidiaries,who,unlessotherwisespecified,willbe referred to jointly as employees. Agents andcontractors ofNutanix are alsoexpectedtoread,understandandabidebythisCode.
ThisCodeshouldhelpguideyourconduct in
thecourseofourbusiness.However,manyoftheprinciples described in this Code are general innature, and the Code does not cover everysituationthatmayarise.Use common sense andgoodjudgmentinapplyingthisCode.IfyouhaveanyquestionsaboutapplyingtheCode,itisyourresponsibilitytoseekguidance.
This Code is not the exclusive source of
guidanceandinformationregardingtheconductofour business. You should consult applicablepolicies and procedures in specific areas as theyapply.TheCode is intendedto supplement,notreplace, the employee handbook and the otherpoliciesandproceduresofNutanix.
Wearecommittedtocontinuouslyreviewing
andupdatingourpoliciesandprocedures.Nutanixtherefore reserves the right to amend, alter orterminate this Code at any time and for anyreason,subjecttoapplicable law.
YOURRESPONSIBILITIES• Youareexpectedtoreadandunderstandthis
CodeofBusinessConductandEthics.• Youmust uphold these standards in day-to-
day activities and comply with all applicablepoliciesand proceduresinthisCode.
• Partofyourjobandethicalresponsibilityisto
helpenforcethisCode.Youshouldbealerttopossible violations and promptly reportviolationsorsuspectedviolationsofthisCode.Please refer to “Procedural Matters—ReportingViolations”formoreinformation.
• Youmust cooperate with investigations into
possible Code violationsand be truthful andforthcoming in the course of theseinvestigations.
• Reprisals, threats, retribution or retaliation
against any person who has in good faithreported a violationorasuspectedviolationof law, this Codeor other company policies,or against any person who is assisting ingood faith in any investigation or processwith respect to such a violation, isprohibited.
• Intryingtodeterminewhetheranygivenaction
isappropriate,keepthesestepsinmind:
o Obtainallrelevantfacts.
o Assesstheresponsibilitiesandrolesofthoseinvolved.
o Using your judgment and common
sense, evaluate whether the actionseems unethical or improper.
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o Seekguidance.
IfyouareunsureaboutanysituationoranyprovisionofthisCodeoranyotherrelatedpolicy,discussthematterwithyourmanagerorresponsibleemployeesintheLegalorHumanResourcesDepartments.
GENERALSTANDARDSOFCONDUCT
Overview
Honest and ethical conduct is critical to ourbusiness. All employees, agents and contractorshaveaduty tocomplywithapplicablelawandtoactinanhonestandethicalmanner.
CompliancewithLaw
You are responsible for complying with all
laws, rules, regulations and regulatory ordersapplicabletothe conduct of our business. If youarelocatedorengaginginbusinessoutsideoftheUnited States, youmust complywithlaws,rules,regulations and regulatory orders of the UnitedStates,includingtheForeignCorrupt PracticesActandU.S.exportrulesandregulations, inadditionto the applicable laws of other jurisdictions. IfcompliancewiththeCodeshouldeverconflictwithlaw,youmustcomplywiththelaw.
Youshouldundertaketoacquireknowledgeof
the legal requirements relating to your dutiessufficient to enable you to recognize potentialdangersandto knowwhentoseekadvicefrommanagers or other appropriate personnel. Insome instances, this may include knowing andunderstanding legal requirements related toantitrust, privacy and data breach, governmentcontracting, export controls, and/or immigrationcompliance.
Violations of laws, rules, regulations and
orders may subject you to individual criminal orcivil liability, inadditiontodisciplinebyNutanix.Violations may also subject Nutanix to civil orcriminalliabilityorthe lossofbusiness.
NoDiscriminationorHarassment
Nutanix is committed to providing a workenvironment that is free of discrimination andharassment. Nutanix is an equal opportunityemployerandmakesemploymentdecisionsonthebasis ofmerit and business needs. In addition,Nutanixstrictlyprohibitsharassmentofanykind,including harassment on the basis of race,color,veteran status, religion, gender, sex, sexualorientation, age, mental or physical disability,medical condition, national origin, marital statusor any other characteristics protected underfederalorstate lawor localordinance.
HealthandSafety
You are responsible for using good
judgment to help ensure a safe and healthyworkplace for all employees.
AVOIDINGCONFLICTSOFINTERESTS
Overview
Your decisions and actions in the course ofyour employmentwith Nutanix should be basedonthebestinterestsofNutanix,andnotbasedonpersonalrelationshipsorbenefits.Youshouldseektoavoidsituations whereyourpersonalactivitiesand relationships conflict, or appear to conflict,with the interests of Nutanix, except underguidelines approved by the Board of Directors.This includes situations where you may have orappear to have an indirect conflict through, forexample,asignificantotherorarelativeorotherpersons or entities with which you have abusiness, social, familial, personal or otherrelationship. A conflict may also arisewhen youtakeactionsorhaveintereststhatmakeitdifficultfor you to perform your work for Nutanixobjectively and effectively. You must disclose toyour manager any interest that you have thatmay,ormay appearto,conflictwiththeinterestsofNutanix.
There are a variety of situations in which a
conflict of interestmay arise.While it would beimpracticaltoattempttolistallpossiblesituations,some common types of conflicts are discussedbelow.
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OutsideEmploymentandDirectorships
Unless you are a non-employee director ofNutanix, you may not perform services as adirector, employee, agent or contractor for acustomer,asupplieroranyotherentity thathasa business relationship with Nutanix withoutexpress written approval from Nutanix’s HumanResourcesdepartment. Non-employee directorsofNutanixmust promptly informNutanix of anysuch service. Youmaynot perform services as adirector, employee, agent or contractor for anycompetitorofNutanix.
Inaddition, ifyouareanexecutiveofficerof
Nutanix and subject to the Section 16 reportingrequirements of the Securities Exchange Act of1934,asamended,youmustobtainpriorapprovalfrom the Board of Directors prior to serving onthe board of directors or the advisory board orcommittee of any for- profitentity. Ifapproved,suchserviceshallbelimitedtoserviceonnotmorethan one (1) board of directors of a for-profitentity and service on not more than one (1)advisoryboardorcommitteeofafor-profitentity(provided however, that the Board of Directorsmaymakeexceptiontosuchlimitation).
FinancialInterestsinOtherCompanies
You should not have a financial interest—includinganindirectinterestthrough,forexample,arelativeor significantother—inanyorganizationifthatinterestwouldgiveyouorwouldappeartogiveyouaconflictof interest with Nutanix. Youshould be particularly sensitive to financialinterests in competitors, suppliers, customers,distributorsandstrategicpartners.TransactionswithNutanix
If you have a significant financial interest ina transaction involving Nutanix—including anindirect interest through, for example, a relativeor significant other or a business entity—youmustdisclosethatinterest,andthatinterestmustbe approved by Nutanix. We encourage you toseek guidance if you have any questions as towhetheraninterestinatransactionissignificant.Ifitisdeterminedthatthetransactionisrequired
tobereportedunderU.S.SecuritiesandExchangeCommission rules, the transactionwillbesubjecttoreviewandapprovalbytheAuditCommitteeoftheBoardofDirectors.Anydealingswitharelatedparty must be conducted in such away that nopreferentialtreatmentisgiventothatbusiness.
CorporateOpportunities
Youmaynotdirectlyor indirectlyexploit forpersonal gain any opportunities that arediscoveredthrough theuseofcorporateproperty,information or position unless the opportunity isdisclosedfullyinwritingtothe Board of Directorsor its designated committee and the Board ofDirectors or its designated committee declinestopursuetheopportunity.
LoansbyNutanix
Loans from Nutanix to directors andexecutive officers are prohibited. Loans fromNutanix to other officersandemployeesmustbeapprovedinadvancebytheBoardofDirectorsoritsdesignatedcommittee.
ImproperBenefits
YoumaynotreceiveanyimproperbenefitasaresultofyourpositionwithNutanix.ElectionorAppointmenttoPublicOffice
You may serve in an elected or appointedpublicoffice provided that the positiondoes notcreate or appeartocreateaconflictofinterest.
GuidanceandApprovals
Evaluatingwhetheraconflictofinterestexists,ormayappeartoexist,requirestheconsiderationof many factors. We encourage you to seekguidance and approval in any case where youhaveanyquestionsordoubts.Nutanixmayatanytimerescindpriorapprovalstoavoidaconflictofinterest,ortheappearanceofaconflictofinterest,foranyreasondeemedtobeinthebestinterestofNutanix.
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PUBLICCOMMUNICATIONS
PublicCommunicationsandFilings
Nutanix files reports and other documentswith regulatory authorities, including the U.S.Securities and Exchange Commission andNASDAQ. In addition, from time to timeNutanixmakes other public communications, such asissuingpressreleases.
Depending upon your positionwithNutanix,
you may be called upon to provide informationto help assurethatNutanix’spublic reportsandcommunicationsarecomplete, fair,accurateandunderstandable. You are expected to use allreasonable efforts to provide complete,accurate, objective, relevant, timely andunderstandable answers to inquiries related toNutanix’spublicdisclosures.
Individuals involved in the preparation of
public reports and communicationsmust use allreasonableefforts to complywith our disclosurecontrols and procedures, which are designed toensure full, fair, accurate, timely andunderstandabledisclosureinourpublicreportsandcommunications.
If you believe that any disclosure is
materiallymisleading or if you become aware ofany material informationthatyoubelieveshouldbedisclosedtothepublic,itisyourresponsibilitytobringthis information to the attention of theLegal or Human Resources Department. If youbelievethatquestionable accounting or auditingconduct or practices have occurred or areoccurring, you should notify the AuditCommitteeoftheBoardofDirectors.
CommunicationProcedures
You may not communicate externally onbehalfofNutanixunlessyouareauthorizedtodoso. Nutanix has established specific policiesregardingwhomay communicate information tothepublic,thepress,market professionals (suchas securities analysts, institutional investors,investment advisors, brokers and dealers) andsecurityholdersonbehalfofNutanix:
• Our Chief Executive Officer, ChiefFinancial Officer and investorrelations personnel, and theirauthorizeddesignees,areourofficialspokespeopleforfinancialmatters.
• Our Chief Executive Officer, Chief
Financial Officer, Senior VicePresident ofMarketing, Senior VicePresident of Worldwide Sales andBusiness Development, SeniorDirector of Investor Relations andour corporate communicationspersonnel, and their authorizeddesignees, are our officialspokespeople for public comment,press,marketing,technicalandothersuchinformation.
You should refer all calls or other inquiries
from the press, market professionals or securityholderstothe ChiefFinancialOfficerforhandling.
All communications made to public
audiences on behalf of Nutanix including formalcommunications and presentations made toinvestors, customers or the press, require priorapproval of the Chief Financial Officerand/ortheChiefLegalOfficer.FINANCIALREPORTING
Overview
As a public company, we are required tofollow strict accounting principles and standards,to report financial information accurately andcompletely in accordance with these principlesand standards, and to have appropriate internalcontrols and procedures to ensure that ouraccounting and financial reportingcomplieswithlaw.Theintegrityofourfinancialtransactionsandrecordsiscriticaltotheoperationofourbusinessand is a key factor inmaintaining theconfidenceand trust of our employees, security holders andotherstakeholders.
Compliancewithrules,controlsandprocedures
It is important that all transactions areproperly recorded, classified and summarized in
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our financial statements, books and records inaccordance with our policies, controls andprocedures, as well as all generally acceptedaccounting principles, standards, laws, rules andregulationsforaccountingandfinancial reporting.Ifyouhaveresponsibilityfororanyinvolvementinfinancialreportingoraccounting,youshould haveanappropriate understandingof, andyou shouldseekingoodfaithtoadhereto,relevantaccountingand financialreportingprinciples,standards,laws,rules and regulations and Nutanix’s financial andaccounting policies,controlsandprocedures.Thisincludes ensuring that all bookkeeping andrecordscomplywiththeForeignCorruptPracticesAct where applicable, as explained in greaterdetail in Nutanix’s Anti-Corruption CompliancePolicy and Guidelines. If you are a director levelemployee or higher, you should seek to ensurethat the internalcontrolsandprocedures inyourbusiness area are in place, understood andfollowed.
Accuracyofrecordsandreports
Itisimportantthatthosewhorelyonrecordsandreports—managersandotherdecisionmakers,creditors, customers and auditors—havecomplete,accurateandtimely information.False,misleadingorincomplete informationunderminesNutanix’s ability to make good decisions aboutresources,employeesandprograms andmay, insome cases, result in violations of law. Anyoneinvolved in preparing financial or accountingrecordsor reports, including financial statementsand schedules, must be diligent in assuring thatthose recordsandreportsarecomplete,accurateandtimely.Anyonerepresentingorcertifyingastotheaccuracyof such records and reports shouldmakeaninquiryorreviewadequatetoestablishagoodfaithbeliefintheir accuracy.
Even if you are not directly involved in
financial reporting or accounting, you are likelyinvolvedwith financialrecordsorreportsofsomekind—a voucher, time sheet, invoice or expensereport. In addition, most employees haveinvolvement with product, marketing oradministrative activities, or performanceevaluations, which can affect our reportedfinancial condition or results. Therefore, Nutanix
expects you, regardless of whether you areotherwise required tobe familiarwith financeoraccountingmatters, to use all reasonable effortstoensurethateverybusinessrecordorreportwithwhichyoudealisaccurate,completeandreliable.
Intentionalmisconduct
• You may not intentionallymisrepresent Nutanix’s financialperformance or otherwiseintentionally compromise theintegrity of Nutanix’s reports,records,policiesandprocedures.Forexample, you may not: reportinformation or enter information inNutanix’s books, records or reportsthat fraudulently or intentionallyhides, misrepresents or disguisesthe true nature of any financial ornon-financial transactionorresult;
• establishanyundisclosedor
unrecordedfund,account,assetorliabilityforanyimproperpurpose;
• enterintoanytransactionor
agreementthataccelerates,postponesorotherwisemanipulatesthe accurateandtimelyrecordingofrevenuesorexpenses;
• intentionallymisclassifytransactions
astoaccounts,businessunitsoraccountingperiods;or
• knowinglyassistothersinanyofthe
above.DealingwithAuditors
Our auditors have a duty to review ourrecords in a fair and accurate manner. You areexpected to cooperate with independent andinternalauditors ingood faithand inaccordancewith law. In addition, you mustnot fraudulentlyinduceorinfluence,coerce,manipulateormisleadour independent or internal auditors regardingfinancial records, processes, controls or
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procedures or other matters relevant to theirengagement. You may not engage, directly orindirectly, any outside auditors to perform anyaudit, audit-related, tax or other services,including consulting, without written approvalfrom the Vice President of Accounting and theAuditCommitteeoftheBoardofDirectors.
ObligationtoInvestigateandReportPotentialViolations
Youshouldmakeappropriateinquiriesintheeventyoumaysee,forexample:
• financialresultsthatseem
inconsistentwithunderlyingbusinessperformance;
• inaccuratefinancialrecords,including
travelandexpensereports,timesheetsorinvoices;
• thecircumventingofmandatedreview
andapprovalprocedures;
• transactionsthatappearinconsistentwithgoodbusinesseconomics;
• theabsenceorweaknessofprocesses
orcontrols;or
• personswithinNutanixseekingtoimproperlyinfluencetheworkofourfinancialoraccountingpersonnel,orourexternalorinternalauditors.
Dishonestorinaccuratereportingcanleadto
civilorevencriminal liabilityforyouandNutanixandcanleadtoalossofpublicfaithinNutanix.Youare required to promptly report any case ofsuspected financial or operationalmisrepresentationorimpropriety.
KeepingtheAuditCommitteeInformed
The Audit Committee plays an importantrole in ensuring the integrity of our publicreports. If you believe that questionable
accounting or auditing conduct or practices haveoccurred or are occurring, you shouldnotifytheAudit Committee of the Board of Directors. Inparticular, the Chief Executive Officer andseniorfinancial officers such as the Chief FinancialOfficer and Vice President of Accounting shouldpromptly bring to the attention of the AuditCommittee any information of which he or shemay become awareconcerning,forexample:
• theaccuracyofmaterialdisclosures
madebyNutanixinitspublicfilings;
• materialweaknessesorsignificantdeficienciesininternalcontroloverfinancialreporting;
• anyevidenceoffraudthatinvolves
anemployeewhohasasignificantroleinNutanix’sfinancial reporting,disclosuresorinternalcontrolsorprocedures;or
• anyevidenceofamaterialviolationof
thepoliciesinthisCoderegardingfinancialreporting.
SAFEGUARDINGCOMPANYASSETS
Overview
All employees, agents and contractors areresponsible for the proper use of companyassets. This responsibility applies to all ofNutanix’s assets, including your time, work andwork product; cash andaccounts;physicalassetssuch as inventory, equipment, vehicles,computers, systems, facilities and supplies;intellectualproperty, suchaspatents, copyrights,trademarks, inventions, technology and tradesecrets; and other proprietary or nonpublicinformation.
• Youshoulduseallreasonable
effortstosafeguardcompanyassetsagainstloss,damage,misuse ortheft.
• You should be alert to situations
that could lead to loss, damage,
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misuse or theft of company assets,andshouldreportanyloss,damage,misuseortheftassoonasitcomestoyourattention.
• Youshouldnotuse,transfer,
misappropriate,loan,sellordonatecompanyassetswithoutappropriateauthorization.
• Youmust takereasonablesteps to
ensurethatNutanixreceivesgoodvalue forcompany funds spent.
• Youmaynotusecompanyassets in
amanner thatwouldresult inorfacilitatetheviolationof law.
• Youshoulduseandsafeguardassets
entrustedtoNutanix’scustodybycustomers,suppliersand othersinthesamemannerascompanyassets.
ProtectingNutanix’sInformation
In the course of your involvement withNutanix, you may come into possession ofinformationthathas notbeendisclosedormadeavailable to the general public. This nonpublicinformationmayinclude,among otherthings:
• financialdataandprojections
includingbutnotlimitedtosalesbookingsandpipelines;
• proprietaryandtechnical
information,suchastradesecrets,patents,inventions,productplansand customerlists;
• informationregardingcorporate
developments,suchasbusinessstrategies,plansforacquisitions orother business combinations,divestitures,majorcontracts,expansion plans, financingtransactionsandmanagementchanges;
• personalinformationaboutemployees;and
• nonpublicinformationofcustomers,
suppliersandothers.Ifyouhaveanyquestionsastowhatconstitutesnonpublicinformation,pleaseconsulttheLegalDepartment.
All nonpublic informationmust only beusedfor company business purposes. You have anobligation to use all reasonable efforts tosafeguard Nutanix’s nonpublic information. Youmay not disclose nonpublic information toanyone outside of Nutanix, except whendisclosure is required by law or when disclosureis requiredforbusinesspurposesandappropriatestepshavebeen taken topreventmisuseof thatinformation. This responsibility includes notdisclosing nonpublic information in Internetdiscussiongroups,chatrooms, bulletinboardsorotherelectronicmedia. Incaseswheredisclosingnonpublic information is required or necessary,youshouldcoordinatewiththeLegalDepartment.Themisuseofnonpublicinformationiscontrary tocompanypolicyandmayalsobeaviolationoflaw.
Eachemployee is required tosignanAtWill
Employment, Confidential Information, InventionAssignment, and Arbitration Agreement, orequivalent agreements that address the use anddisclosure of confidentialinformationofNutanix.
ProhibitiononInsiderTrading
You may not directly or indirectly—through,
forexample,significantothers,familymembersorcontrolled entities—buy or sell stocks or othersecuritiesofNutanixoranyothercompanybasedon nonpublic information obtained from yourwork at Nutanix. In addition, you may not “tip”others by providing them nonpublic informationunder circumstances that suggest that youweretryingtohelpthemmakean investmentdecision.These obligations are in addition to yourobligationswithrespecttononpublic informationgenerally,asdiscussedabove.
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Under U.S. securities laws, it is unlawful forany person who has “material” nonpublicinformationabout acompanytotradeinthestockorothersecuritiesofthatcompanyortodisclosesuch information to others who may trade.Material nonpublic information is informationabout a company that is not known to thegeneral public and that a typical investor wouldconsider important in making a decision to buy,sell or hold securities. Violations of U.S.securities laws may result in civil and criminalpenalties, including disgorgementofprofits,civiljudgments,finesandjailsentences.
You should be aware that stock market
surveillancetechniquesarebecomingincreasinglysophisticated, andtheprobabilitythatU.S.federalor other regulatory authorities will detect andprosecute even small-level trading is significant.Insidertradingrulesarestrictlyenforced,evenininstances when the financial transactions seemsmall.
You may not make an unauthorized
disclosure of any nonpublic information acquiredin the course of your service with Nutanix ormisuse material nonpublic information insecurities trading. Any such actions will bedeemed violations of Nutanix’s Insider TradingPolicy. All employees should be familiar withNutanix’s policy regarding Insider Trading. If youhave any questions at all regarding trading inNutanix’s securities,contacttheLegalDepartmentforguidance.
MaintainingandManagingRecords
Nutanix is requiredby local, state, federal,
foreign andother applicable laws, rules andregulations to retain certain records and tofollow specific guidelines in managing its records.Records include paper documents, email, compactdiscs, computer hard drives (including USB drives),floppy disks,microfiche, microfilm and all otherrecorded information, regardless of medium orcharacteristics. Civil and criminal penalties forfailure to complywith such guidelines can besevere for employees, agents, contractors andNutanix.
YoushouldconsultwiththeLegalDepartmentregarding the retention of records in the case ofactual or threatened litigation or governmentinvestigation. The Legal Department will notifyyou if a legal hold is placedonrecordsforwhichyou are responsible. A legal hold suspends alldocument destruction procedures in order topreserve appropriate records under specialcircumstances, suchas litigation or governmentinvestigations. The Legal Department determinesand identifies what types of records ordocuments are required to be placed under alegalhold. Ifa legalhold isplacedonrecords forwhichyouareresponsible,youmustpreserveandprotectthenecessary records inaccordancewithinstructions fromthe Legal Department.Recordsor supporting documents that are subject to alegal hold must not be destroyed, altered ormodified under any circumstance. A legal holdremains effective until it is officially released inwritingbytheLegalDepartment.Ifyouareunsurewhether a document has been placed under alegal hold, youshouldpreserveandprotectthatdocument while you check with the LegalDepartment.
RESPONSIBILITIESTOOURCUSTOMERS,SUPPLIERSANDCOMPETITORS
Overview
You should respect the rights of, and dealfairly with, Nutanix’s customers, suppliers,businesspartners andcompetitorsincompliancewithlaw.Youshouldnottakeunfairadvantageofanyone through deception, misrepresentation,manipulation, coercion, abuse of privilegedinformation or any intentional unfair businesspractice.
ImproperPayments
You should not authorize, offer, promise or
give, or solicit or accept, money, gifts,entertainment, privileges, gratuities, benefits orother items of value intended to improperlyinfluence, directly or indirectly, any businessdecision or that otherwise violate law or createthe appearance of impropriety. The offering oracceptance of improper payments when dealing
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with foreign officials or commercial entitiesabroadcanalso resultinviolationsoftheForeignCorruptPracticesAct,theUnitedKingdomBriberyAct, and other foreign laws and regulationsprohibiting corruption and commercial bribery.Nutanix’sAnti-CorruptionCompliance PolicyandGuidelines sets forth in greater detail Nutanix’spolicies and practices regarding these payments.You should contact the Legal Department if youhave any questions as to whether a payment isproper.
GiftsandEntertainment
You may, from time to time, provide oraccept business amenities to aid in buildinglegitimate business relationships. Businessamenities may include gifts, meals, services,entertainment, reimbursements, loans, favors,privilegesorotheritemsofvalue.
Any business amenity should be consistent
with customary business practice and should bereasonable andappropriateforthecircumstance.Business amenities should not be lavish orexcessive.Business amenities should not violatelawor createanappearanceof impropriety. Youshould avoid providing or accepting any cashpayment, or other business amenity that can beconstrued as a bribe or payoff. All companyfunds expended for business amenities must beaccurately recorded in Nutanix’s books andrecords. For additional details on policies andpracticesrelatingtogiftsandentertainmentsandthe propriety of such gifts when dealing withforeign officials or foreign commercial entities,pleaseseeNutanix’sAnti-Corruption CompliancePolicy and Guidelines. We encourage you tocontact the Legal Department if you have anyquestions as to whether a business amenity ispermissible.
In some business situations outside of the
United States, it is customary and lawful forbusiness executives to present gifts torepresentatives of their business partners. Thesegifts may be of more than a nominalvalue,andunder the circumstances, returning the gifts orpayingforthemmaybeanaffronttothegiver. Ifyou find yourself in such a situation, you must
reportthegifttotheChiefLegalOfficer. Insomecases,youmayberequiredtoturnthegiftovertoNutanix.
Special restrictions apply when dealing with
government employees. For more information,see the next section on “Working withGovernments.”
SelectingSuppliers
Nutanix’s policy is to select suppliersbased on the merits of their products, servicesand business practices and topurchase suppliesbased on need, quality, service, price and otherterms and conditions of sale. You may notestablishabusinessrelationshipwithanysupplierif you know or have reason to know that itsbusinesspracticesviolateapplicablelaws.
HandlingtheNonpublicInformationofOthers
Youmusthandlethenonpublicinformationof
others responsibly and in accordance with ouragreements withthem.Nonpublic informationofothers includes notes, reports, conclusions andothermaterialsprepared byacompanyemployeebasedonthenonpublicinformationofothers.
Youshouldnotknowinglyacceptinformation
offered by a third party, including a customer,supplieror business partner, that is representedas nonpublic, or that appears from the contextor circumstances to be nonpublic, unless anappropriatenondisclosureagreement(“NDA”)hasbeen signed with the party offering theinformation. You should contact the LegalDepartment to coordinate the appropriateexecutionofNDAs onbehalfofNutanix.
Even after a nondisclosure agreement is in
place,youshouldacceptonlytheinformationthatis necessary or appropriate to accomplish thepurpose of receiving it, such as a decision onwhethertoproceedtonegotiate anagreement.Ifmoredetailedorextensiveinformationisofferedand it is not necessary or appropriate for yourimmediatepurposes, it shouldbe refused. If anysuch information is inadvertently received, it
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shouldbe transferredtotheLegalDepartmentforappropriatedisposition.
OnceNutanixhasreceivednonpublicinformation,youshoulduseallreasonableeffortsto:
• abide by the terms of the relevant
nondisclosure agreement, includingany obligations with respecttothereturnordestructionofthenonpublicinformation;
• limittheuseofthenonpublic
informationtothepurposeforwhichitwasdisclosed;and
• disseminatethenonpublic
informationonlytothoseothercompanyemployees,agentsorcontractorswithaneedtoknowtheinformationtoperformtheirjobsforNutanix,asmaybeset forthintherelevantNDA.
ImproperlyObtainingorUsingAssetsorInformation
You may not unlawfully obtain or use thematerials, products, intellectual property,proprietary or nonpublic information or otherassets of anyone, including suppliers,customers, business partners andcompetitors.Youmustrespectthecopyrightsofothersandmaynot use software, services, or other copyrightedmaterial, if doing so would violate the rights ofa copyright holder or exceed the terms of alicense.Youmaynotcoerceorimproperlyinducepastorpresentemployeesofothercompaniestodisclose proprietary ornonpublic informationoftheirformerorotheremployers.
FreeandFairCompetition
It is our policy to lawfully compete in themarketplace. Our commitment to fairnessincludes respecting therightsofourcompetitorsto compete lawfully in the marketplace andabiding by all applicable laws in the course ofcompeting.
Most countries have well-developed bodies
of law designed to encourage and protect freeand fair competition. These laws arebroadandfar-reaching and regulate Nutanix’s relationshipswith its distributors, resellers, suppliers andcustomers. Competition laws generally addressthe following areas: pricing practices (includingpredatory pricing, price fixing and pricediscrimination), discounting, terms of sale, creditterms, promotional allowances, secret rebates,exclusive dealerships or distributorships, productbundling, restrictions on carrying competingproducts,terminationandmanyotherpractices.
Competition laws also govern, usually quite
strictly, relationships between Nutanix and itscompetitors. Collusion among competitors isillegal, and the consequences of a violation aresevere.Youmustnotenter into an agreement orunderstanding, written or oral, express orimplied, with any competitor concerning prices,discounts or other terms or conditions of sale;profits or profit margins; costs; allocation ofproduct, customers, markets or territories;limitations on production or supply; boycotts ofcustomersorsuppliers;or bidsortheintenttobid,orevendiscussorexchangeinformationonthesesubjects.
Nutanix is committed to obeying both the
letter and spirit of these laws, which are oftenreferred to as antitrust, consumer protection,competitionorunfaircompetition laws.Althoughthe spirit of these laws is straightforward, theirapplication to particular situations can be quitecomplex. To ensure that Nutanix compliesfullywith these laws, you should have a basicknowledge of them and should promptly involveour Legal Department when questionablesituationsarise.
WORKINGWITHGOVERNMENTS
Overview
Special rules govern our business and otherdealings with governments. Employees, agentsand contractors of Nutanix should use allreasonable efforts to comply with all applicablelaws and regulations governing contact and
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dealings with governments, governmentemployees and public officials. If you deal withgovernments, government employees or publicofficials,youshouldundertaketounderstandthespecial rulesthatapply.Ifyouhaveanyquestionsconcerning government relations, you shouldcontact theLegal Department.
GovernmentContracts
You should use all reasonable efforts tocomply with all relevant laws and regulationsthat apply to governmentcontracting.YoushouldreferanycontractwithanygovernmentalentitytotheLegalDepartment forreviewandapproval.
RequestsbyRegulatoryAuthorities
You must cooperate with appropriategovernment inquiries and investigations inaccordancewithlaw.It is important,however, toprotect the legal rights of Nutanix with respectto its nonpublic information. All governmentrequests for company information,documentsorinvestigativeinterviewsshouldbereferredto theLegalDepartment.YoushouldworkwiththeLegalDepartment in responding to requests byregulatory authorities to ensure appropriateresponsesandtoavoidinappropriatedisclosureofattorney-clientprivileged materials, trade secretinformation or other nonpublic information. Thispolicy should not be construed to prevent anemployee from disclosing information to agovernment or law enforcement agency wherethe employee has reasonable cause to believethat the information discloses a violation of, ornoncompliance with,astateorfederalstatuteorregulation.
ImproperPaymentstoGovernmentOfficials
Youmay not offer any payment or businessamenity to a public official or a governmentemployee if doing so could reasonably beconstrued as having any connection withNutanix’sbusiness,evenif ithasanominal valueor no value at all. You should be aware thatwhat may be permissible in dealings withcommercialbusinessesmaybedeemedillegalandpossiblycriminalindealingswiththegovernment.You should contact the Legal Department forguidance.
WhetheryouarelocatedintheUnitedStates
or abroad, you are also responsible for fullycomplyingwith theForeignCorrupt PracticesAct.TheForeignCorruptPracticesActmakesitillegaltooffer,pay,promiseto pay or authorize to pay anymoney, gift or other item of value to any foreignofficial, political party or candidate to assistNutanixoranothertoobtainorretainbusiness.TheForeign Corrupt Practices Act forbids doingindirectly, such as through an agent, reseller, orconsultant,what itwouldbe illegal tododirectly.All managers and supervisory personnel areexpectedtomonitorcontinuedcompliancewiththeForeign Corrupt Practices Act. If you havequestions or concerns about the Foreign CorruptPractices Act, please refer to Nutanix’s Anti-Corruption Compliance Policy and Guidelines, orcontacttheLegalDepartment.PoliticalContributions
Nutanixreservestherighttocommunicateitsposition on important issues to electedrepresentativesandothergovernmentofficials. Itis Nutanix’s policy to comply fully with all local,state, federal, foreignand other applicable laws,rules and regulations regarding politicalcontributions. Nutanix’s assets—includingcompany funds, employees’ work time andcompany premises and equipment—must not beused for, or be contributed to, politicalcampaigns or political activities under anycircumstances without prior written approval.
Lobbying
You must obtain approval from the ChiefLegal Officer for any work activity that requireslobbying communication with any member oremployee of a legislative body or with anygovernment official or employee in theformulation of legislation. Work activity coveredby this policy includes meetings with legislatorsormembersoftheirstaffsorwithseniorexecutivebranchofficialsonbehalfofNutanix. Preparation,research and other background activities thatare done in support of such lobbyingcommunicationarealsocoveredbythispolicyevenifthecommunicationultimatelyisnotmade.
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TradeRestrictions
A number of countries maintain controls onthe destinations to which products or softwaremay be exported. Some of the strictest exportcontrols are maintained by the United StatesagainstcountriesthattheU.S. government considers unfriendly or assupporting international terrorism. The U.S.regulations are complex and apply both todeemed exports from the United States and todeemedexportsofproductsfromothercountrieswhen those products contain U.S.-origincomponents or technology. For example,software created in the United States is subjectto these regulations even if duplicated andpackagedabroad. In some circumstances,anoralpresentation containing technical data made toforeignnationalsintheUnitedStatesor accessbyforeign nationals to certain technology mayconstitute a controlled export. The LegalDepartment can provide you with guidance onwhich countries are prohibited destinations forcompany products or whether a proposedtechnical presentation or the provision ofcontrolled technology to foreign nationals mayrequireaU.S.governmentlicense.
ImmigrationLaws
The United States and other countriesimpose restrictions on non-citizens visiting orworking in the country. In manyinstancesvisasor work permits must be obtained from thegovernment. Youare responsibleforcomplyingwithallapplicableimmigrationlaws. Ifyouhaveanyuncertainty concerning the requirementsofthe law, you should consult with the LegalDepartmentbeforeworkingin,ortravellingto,acountryofwhich thatperson is nota citizen,orauthorizinganypersontodoso.
PROCEDURALMATTERS
Distribution
AllemployeeswillreceiveacopyofthisCodeat the time they join Nutanix and will receiveperiodic updates.Agents and contractors shouldalsobeprovidedwithacopyoftheCode.
Acknowledgment
All new employees must sign anacknowledgment formconfirming that they haveread the Code and that they understand andagreetocomplywith itsprovisions;anelectronicsignature will be sufficient in this regard.Signedacknowledgment forms will be kept in yourpersonnelfile.FailuretoreadtheCodeortosignan acknowledgement form does not excuse anypersonfromthetermsoftheCode.
ApprovalsandWaivers
Except as otherwise provided in the Code,the Board of Directors or its designatedcommitteemustreviewandapproveanymattersrequiringspecialpermissionundertheCodeforamemberoftheBoardof Directorsoranexecutiveofficer.ExceptasotherwiseprovidedintheCode,the Chief Financial Officer and the Chief LegalOfficer must review and approve any mattersrequiring special permission under the Code foranyotheremployee,agentorcontractor.
AnywaiverofanyprovisionofthisCodefora
memberoftheBoardofDirectorsoranexecutiveofficer mustbeapprovedinwritingbytheBoardof Directors or its designated committee andpromptlydisclosed, alongwiththereasonsforthewaiver,totheextentrequiredbylaworregulation.Any waiver of any provision of this Code withrespecttoanyotheremployee,agentorcontractormustbeapprovedinwritingbytheChief FinancialOfficerandtheChiefLegalOfficer.
CopiesofapprovalsandwaiverswillberetainedbyNutanix.
ReportingViolations
You should promptly report violations orsuspected violations of this Code to theChief LegalOfficer at (408) 216-8360, Nutanix, Inc., 1740Technology Drive, Suite 150, San Jose, California95110, Attn: Chief Legal Officer, [email protected]. If you wish to remainanonymous, send an anonymous letter addressedto theChiefLegalOfficerat1740TechnologyDrive,Suite 150, San Jose, California 95110. If your
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concerns relate to accounting, internal controls orauditingmatters,oriftheChiefLegalOfficerorotherdesignated Legal Department contact is implicatedin any violation or suspected violation, you mayalso contact the Audit Committee of the Board ofDirectors at 1740 Technology Drive, Suite 150, SanJose, California95110,ATTENTION:AuditCommitteeof Nutanix, Inc. If you wish to remain anonymous,send an anonymous letter addressed to 1740Technology Drive, Suite 150, San Jose, California95110, Attn: Audit Committee of Nutanix, Inc. ormake a submission by calling Nutanix’s anonymoushotline at +1 (844) 413- 0905 or [email protected].
If you make an anonymous report, pleaseprovide as much detail as possible, includingcopies of any documentsthatyoubelievemayberelevanttotheissue.
Whenreportsarenotmadeanonymously,reasonableeffortswillbemadetokeepyouridentity confidential.Incertaincircumstances,however,youridentitymaybecomeapparentduringaninvestigationormayneedtobedisclosed(e.g.,inregulatoryproceedings).Accordingly,itisnotpossibleforNutanixtogive ablanketguaranteeofconfidentiality.
Reprisals, threats, retribution or retaliationagainstanypersonwhohasingoodfaithreporteda violation or a suspected violation of law, thisCode or other company policies, or against anyperson who is assisting in any investigation orprocesswithrespecttosuchaviolation,isstrictlyprohibited.
Investigations
The Board of Directors or its designatedcommittee will be responsible for investigatingviolations and determining appropriatedisciplinary action for matters involvingmembers of the Board of Directors or executiveofficers. TheBoardofDirectorsor itsdesignatedcommitteemaydesignateothers toconductor manage investigations on its behalf andrecommenddisciplinaryaction.
SubjecttothegeneralauthorityoftheBoardof Directors to administer this Code, the ChiefFinancial Officer and the Chief Legal Officer willbe jointly responsible for investigating violationsand determining appropriate disciplinary actionforotheremployees,agentsandcontractors.TheChiefFinancialOfficerandthe Chief Legal Officermay designate others to conduct or manageinvestigations on their behalf and recommenddisciplinary action. The Chief Financial Officerand the Chief Legal Officer will periodicallyreportCodeviolationsand thecorrectiveactionstaken to theBoardofDirectorsor itsdesignatedcommittee. The Board of Directors reserves theright to investigate violations and determineappropriate disciplinary actiononitsownandtodesignateotherstodosoinplaceof,orinadditionto,theChiefFinancialOfficerand theChiefLegalOfficer.
Nutanix will promptly investigate any
suspected violations. A person suspected ofviolating the Code may be suspended with orwithout pay while an investigation is conducted.Nutanixwill follow local grievance proceduresinjurisdictionswheresuchproceduresapply.
Disciplinaryaction
Nutanix will take appropriate action againstanyemployee,agentorcontractorwhoseactionsarefoundtoviolatetheCode.Disciplinaryactionsmay include, atNutanix’s sole discretion, oral orwritten reprimand, suspension or immediatetermination of employment or businessrelationship, or any other disciplinary action orcombination of disciplinary actions as deemedappropriatetothecircumstances.Arecordofthedisciplinary action will be retained in theemployee’spersonnelfile.
In determining what disciplinary action is
appropriateinaparticularcase,Nutanixwilltakeinto account all relevant information, includingthe nature and severity of the violation, anyhistory of warnings and violations, whether theviolation appears to have been intentional orinadvertent and whether the violator reportedhisorherownmisconduct.Nutanixwill strivetoenforce the Code in a consistent manner whileaccountingforallrelevantinformation.
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Where Nutanix has suffered a loss, it may
pursue its remedies against the individuals orentities responsible. Certain violations of thisCode may also be subject to civil or criminalprosecution by governmental authorities andothers.Wherelawshavebeenviolated,Nutanix’sremedialactionsmayincludereportingviolatorstotheappropriateauthorities.
ADDITIONALINFORMATION
NothinginthisCodeofBusinessConductandEthicscreatesorimpliesanemploymentcontractortermofemployment.EmploymentatNutanixisemployment at-will. Employment at-will may beterminated with or without cause and with orwithout notice at any time by the employee orNutanix.Nothing in thisCode shalllimittherighttoterminateemploymentat-will.NoemployeeofNutanix has any authority to enter into anyagreementforemploymentforaspecifiedperiodof time or to make any agreement orrepresentation contrary to Nutanix’s policy ofemployment at-will. Only the Chief ExecutiveOfficer of Nutanix has the authoritytomakeanysuchagreement,whichmustbeinwriting.
Thepolicies in thisCodedonot constitutea
complete list of company policies or a completelist of the types of conduct that can result indiscipline,uptoandincludingdischarge.
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ACKNOWLEDGMENTCODEOFBUSINESSCONDUCTANDETHICS
• IacknowledgethatIhavereceivedandreadNutanix’sCodeofBusinessConductandEthics.
• IacknowledgethatIunderstandthestandards,policiesandprocedurescontainedintheCodeof
Business Conduct and Ethics and understand that there may be additional standards, policies,proceduresandlawsrelevanttomyposition.
• IagreetocomplywiththeCodeofBusinessConductandEthics.
• I acknowledge that if I have questions concerning the meaning or application of the Code of
Business Conduct and Ethics, any company policies, or the legal or regulatory requirementsapplicable tomyposition, it ismy responsibility toseekguidancefrommymanager, theHumanResourcesDepartment,theLegalDepartmentorotherrelevantindividualsordepartments.
• IacknowledgethatneitherthisAcknowledgementnortheCodeofBusinessConductandEthics is
meanttovaryorsupersedetheregulartermsandconditionsofmyemploymentbyNutanixor toconstituteanemploymentcontract.
(PrintName)
(Signature)
(Date)
Pleasereviewandsign,andreturnthisformtotheHumanResourcesDepartment.