nursery management understanding and managing finance session 6
TRANSCRIPT
The Cash-Flow Activity
The Cash Flow Activity Spreadsheet describes one month in the life of ACME Paper Supplies. You are asked to use the information given to construct a Balance Sheet, a Profit and Loss Account and a Cash Flow Statement.
One of the Important elements here is to ensure that all of your statements agree.
ACME PAPER Supplies.
The company also received payments from its Trade Debtors (Transaction C).
Towards the end of February, a new van was purchased for £30,000, and the first payment of interest was taken from the bank account. In addition a tax demand of a further £1000 was received.
In the middle of February, the van used to deliver products to customers broke down, and the garage said that it was beyond repair. This meant that the current asset value of the van (£5000) was effectively lost, and a new van needed to be bought to replace it.
ACME Paper Supplies is a small retail company which specialises in quality paper products. During February the company had a number of sales to various organisations. These are summarised as Transactions A & B.
There was not enough money in the bank to buy a new van, so a bank loan of £25,000 was negotiated with the bank. The interest on this loan would be 10% p.a.
Shortly after this, an order for £14,000 of paper from the maufacturers was delivered with a forceful request for payment of part of a previous order . A cheque for £13,000 was written immediately.
Acme Paper: TRANSACTIONS for February
A Cash Sales: £8000 worth of Stock sold for £12000B Credit Sales: £19000 worth of Stock sold for £28000C Trade Debtor payments: £18000D Bank Loan arranged £25000E Depreciation of old Van £5000F Purchase £14000 Stock on Credit
G Pay Creditors £13000 cashH Purchase new Van for £30000I Pay interest of £2500 on loan.J Receive Tax Demand for £1000
This panel shows the
effect of each transaction on the Balance
Sheet.
TRANSACTION EFFECT ON BALANCE SHEET Amount
A Reduce Stock £8,000Increase Bank Account £12,000Increase Retained Profit £4,000
B Reduce Stock £19,000Increase Debtors £28,000Increase Retained profit £9,000
C Increase Bank Account £18,000Reduce Debtors £18,000
D Increase Bank Account £25,000Increase Loan £25,000
E Reduce Fixed Assets £5,000Reduce Retained Profit £5,000
F Increase Stock £14,000Increase Creditors £14,000
G Reduce Creditors £13,000Reduce Bank Account £13,000
H Increase Fixed Assets £30,000
Reduce Bank Account £30,000
I Reduce Bank Account £2,500
Reduce Retained Profit £2,500
J Reduce Retained Profit £1,000
Increase Unpaid Tax £1,000
Tax Demand for a further £1000
Cash Sales: £8000 worth of Stock sold for
£12000
Credit Sales: £19000 worth of Stock sold for
£28000
Trade Debtor payments: £18000
Bank Loan arranged £25000
Pay interest of £2500 on loan.
Depreciation of old Van £5000
Purchase £14000 Stock on Credit
Pay Creditors £13000 cash
Purchase new Van for £30000
The February Balance Sheet
has been amended as a result of the transactions.
Balance Sheet - January
ASSETS CLAIMS
Fixed Assets £211,000 Capital £150,000Stock-in-trade £28,000 Retained profit £56,000Trade Debtors £33,000 Bank Loan £50,000Bank Account £10,000 Trade creditors £23,000
Unpaid Tax £3,000
Total £282,000 Total £282,000
Revised Balance Sheet - February
ASSETS CLAIMS
Fixed Assets £236,000 Capital £150,000Stock-in-trade £15,000 Retained profit £60,500Trade Debtors £43,000 Bank Loan £75,000Bank Account £19,500 Trade creditors £24,000
Unpaid Tax £4,000
Total £313,500 Total £313,500
This panel shows the effect of each transaction on the Profit and Loss
AccountTRANSACTION EFFECT ON PROFIT & LOSS Amount
A Turnover £12,000Cost of Sales £8,000
B Turnover £28,000Cost of Sales £19,000
C Trade Debtor payments: £18000 None
D Bank Loan arranged £25000 None
E Depreciation of old Van £5000 Overheads £5,000
F Purchase £14000 Stock on Credit None
G Pay Creditors £13000 cash None
H Purchase new Van for £30000 None
I Pay interest of £2500 on loan. Interest on Loan £2,500
J Receive Tax Bill for £1000 Tax £1,000
Cash Sales: £8000 worth of Stock sold for £12000
Credit Sales: £19000 worth of Stock sold for £28000
Profit & Loss Account
Turnover £40,000Cost of Sales £27,000Gross profit £13,000
Overheads £5,000Operating profit £8,000
Interest on Loan £2,500Profit Before Tax £5,500
Tax £1,000Profit After Tax £4,500
SURPLUS £4,500
The February Profit and Loss account has been constructed from the information in the
previous slide.
Compare
Balance Sheets (Jan/Feb) (Retained Profit)
Compare
Balance Sheets (Jan/Feb) (Retained Profit)
The Cash-Flow ActivityP and L v Balance Sheet
The Balance Sheet shows: January Retained profit: £56,000 February Retained profit: £60,500
This is an increase of £4,500
The P and L Account Shows:
February Surplus: £4,500
The Profit Agrees
The Profit Agrees
TRANSACTION EFFECT ON CASH FLOW Amount
A CASH Inflow (Op Act) £12,000
B None
C Cash Inflow ( Op Act) £18,000
D Financing (Cash Inflow) £25,000
E None
F None
G Cash OUTflow ( Op Act) -£13,000
H Capital Expenditure (OUT) -£30,000
I Servicing of Finance (OUT) -£2,500
J None
Pay interest of £2500 on loan.
Receive Tax Bill for £1000
Depreciation of old Van £5000
Purchase £14000 Stock on Credit
Pay Creditors £13000 cash
Purchase new Van for £30000
Trade Debtor payments: £18000
Bank Loan arranged £25000
Cash Sales: £8000 worth of Stock sold for £12000
Credit Sales: £19000 worth of Stock sold for £28000This panel
shows the effect of
each transaction
on the Cash Flow
The February Cash Flow has
been constructed
from the information on
the previous slide.
Cash Flow Statement - February
Net Cash Inflow from Op. Act £17,000Servicing of Finance -£2,500
£14,500
Taxation £0£14,500
Capital Expenditure -£30,000-£15,500
Financing £25,000£9,500
Increase in Cash £9,500
Compare increase in Bank on Balance Sheets (Jan to Feb)
Compare increase in Bank on Balance Sheets (Jan to Feb)
Tax demanded, but not paid!
Tax demanded, but not paid!
The Cash-Flow ActivityCash Flow v Balance Sheet
The Balance Sheet shows: January Bank Balance: £10,000 February Bank Balance: £19,500
This is an increase of £9,500
The Cash Flow Statement shows:
February Cash Inflow: £9,500
The Cash Agrees
The Cash Agrees