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Chapter 7

Numbering & Filing Systems and Record Storage & Circulation

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Numbering Systems• Serial numbering• Unit numbering• Serial-unit numbering

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Filing Systems• Alphabetic filing• Numeric filing• Terminal digit filing• Middle digit filing

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Filing Equipment• Open shelf file• Lateral file• Movable/compressible file• Power filing machines• Vertical file• Visible file

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Open Shelf Filing

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Lateral File

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Movable File

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Power Filing Machine

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Vertical File

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Visible File

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File Folders• Color-coding• Fastener position• Preprinted information• Reinforcing, rounding, and scoring file

folders

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Filing Controls• Charge-out system • Chart tracking system• Periodic audit of file area

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Circulation Systems• Pneumatic tube• Dumbwaiter• Conveyor belt• Facsimile machines (fax)• Computers

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Security of Health Information• Secured storage• HIPAA regulations• Record destruction by natural and

man-made disasters