nslds update - u.s. department of education · • weeks in title iv academic year = 26 weeks...
TRANSCRIPT
NSLDS Update
Eric Hardy
U.S. Department of Education
Federal Student Aid
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Agenda
• Enrollment Reporting
• Importance of Enrollment
Reporting
• Enrollment Reporting Cycle
• Compliance Monitoring
• Gainful Employment
• Gainful Employment Reporting
• Gainful Employment Program
Tracking
• Gainful Employment
Completers List
• Gainful Employment
Calculations
• Future Enhancements
• Questions and Answers
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Importance of Enrollment Reporting
Importance of Enrollment Reporting
• Enrollment is essential for: • Proper servicing of loans throughout their lifecycle
• Ensuring borrower’s loan entitlements (ex. grace) are
protected
• Measuring effectiveness of the Federal student aid programs,
especially the Federal Pell Grant Program
• After July 1, 2014 – Added Program-level
Enrollment critical for: • Ensuring compliance with new statutory provisions – 150%
Direct Subsidized Loan Limit
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Enrollment Reporting Cycle
Enrollment Reporting Cycle
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NSLDS sends roster to the
school based on the school’s
schedule
School updates students on
roster and adds new students
School sends roster to NSLDS
NSLDS sends error
acknowledgement file to school
School corrects errors and submits updated records
NSLDS creates the Enrollment
roster
Enrollment Reporting Cycle
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NSLDS sends roster to the
school based on the school’s
schedule
School updates students on
roster and adds new students
School sends roster to NSLDS
NSLDS sends error
acknowledgement file to school
School corrects errors and
submits updated records
NSLDS creates the Enrollment
Roster
Schools
Students
Lenders, GAs
and Perkins
Originations and
Disbursements
TSM and FAH
Push to Roster
Student
Reported
Who is on your Roster? Who NSLDS will put on your roster?
• Students who received Title IV Aid at your school as reported by
Schools, Federal Loan Servicers, Guaranty Agencies, Lenders,
COD, and the student.
Who you must add to your roster?
• Students with Title IV aid from another school (ISIR) who will be
receiving aid at your school.
Who you should add to your roster?
• Students with Title IV aid from another school who will not be
receiving aid at your school.
NSLDS will add Title IV students to your enrollment roster when
Transfer Student Monitoring (TSM) and Financial Aid History (FAH) is
requested.
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Enrollment Reporting Flow
School sends Enrollment School Code on grant and loan disbursement records to the Common Origination and Disbursement (COD) System.
COD sends the grant, disbursement, and program data to NSLDS and disbursement records to the loan servicer.
NSLDS uses the Enrollment School Code and program data from COD to place aid recipients on Enrollment Rosters.
NSLDS sends the Enrollment Roster to the school.
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Enrollment Reporting Cycle
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NSLDS sends roster to the school based on the
school’s schedule School updates
students on roster and adds new
students
School sends roster to NSLDS
NSLDS sends error
acknowledgement file to school
School corrects errors and submits updated records
NSLDS creates the Enrollment
roster
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Enrollment
Reporting Profile
Schools can view and
update:
– Preferences
– Administration
relationships
– Reporting schedules
Enrollment Reporting Cycle
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NSLDS sends roster to the
school based on the school’s
schedule School updates
students on roster and adds new students
School sends roster to NSLDS
NSLDS sends error
acknowledgement file to school
School corrects errors and submits updated records
NSLDS creates the Enrollment
roster
Reporting Methods
• Batch Reporting formats: • Fixed-Width
• Comma Separated Values (CSV)
• Online Reporting Methods • Enrollment Maintenance
• Spreadsheet Submittal
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Before July 1, 2014 After July 1, 2014
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Campus-Level Record (001)
Campus-Level
• Student SSN
• 8-digit OPEID
• Student Name and DOB
• Certification Date
• Enrollment Status
• Enrollment Status Effective Date
• Anticipated Completion Date
• Term Begin and End Dates
• Student Permanent Address
• Student Phone Number
• Move To OPEID
• Program Indicator
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Certification Date
Certification Date indicates the day that the
school certifies the borrower’s enrollment
• NSLDS does not accept certification more than 72
days in the past
• NSLDS receives MANY old certification dates.
• Schools are not addressing
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Student Permanent Address
• Rosters without previously reported addresses will now
include student address data from:
• Common Origination and Disbursement (COD) System
• Central Processing System (CPS)
• If an address is unknown or not available for a student,
report Unknown (‘UK’) in any of the address fields.
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Program-Level Record (002)
Campus-Level
• Classification of Instructional Programs (CIP) Code
• CIP Year
• Program Credential Level
• Published Program Length
• Published Program Length Measurement
• Weeks in Title IV Academic Year
• Program Begin Date
• Special Program Indicator
• Program Enrollment Status
• Program Enrollment Effective Date
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Data Collection – COD vs. NSLDS Data Item COD NSLDS
Program Length X X
CIP Code X X
CIP Code Year X
Credential Level X X
Title IV Academic Year X X
Special Program Indicator X X
Payment Period Start Date X
Program Indicator X
Enrollment Status X X
Enrollment Status Effective Date X
Program Begin Date X
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Published Program Length
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• How NSLDS identifies a unique program:
• Unusual reporting of PPL
• If the PPL reported to COD differs from NSLDS, it will generate a new
unique program on NSLDS
• Schools will need to examine data reported to COD and to NSLDS to
determine whether the program length was correctly reported.
• To correct the data on NSLDS, report the incorrect program as Never
Attended (‘X’) and it will be removed from the Enrollment Roster.
Combination of OPEID, CIP Code, Credential Level, and
Published Program Length
• Example 1: 10 weeks
• Published Program Length = 10 weeks 010000
• Published Program Length Measurement = Weeks W
• Weeks in Title IV Academic Year = 26 weeks 026000 • NSLDS will convert to years = 10/26 0.3846 years
• Example 2: 1.5 years
• Published Program Length = 1.5 years 001500
• Published Program Length Measurement = Years Y
• Weeks in Title IV Academic Year = Not required when reporting
in years.
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Published Program Length
• Program Begin Date: The date on which the student
began attending the program
• NSLDS uses the Payment Period Begin Date from
COD as the Program Begin Date for all program-level
enrollment data reported by COD.
• Schools will need to correct this date if incorrect.
Program Begin Date
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Email Address Record (003)
Student Email
• Student Email Address
• Can report multiple email addresses
• One email address per record type 003
• Optional record type
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Enrollment Reporting Cycle
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NSLDS sends roster to the
school based on the school’s
schedule
School updates students on
roster and adds new students
School sends
roster to NSLDS
NSLDS sends error
acknowledgement file to school
School corrects errors and submits updated records
NSLDS creates the Enrollment
roster
Reporting Requirements
Schools are required to report enrollment to NSLDS
at a minimum of every 2 months.
Schools must return rosters within 15 days of
receipt.
Schools must correct errors within 10 days of receipt
of an Error Acknowledgement.
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Using Third-Party Servicers
Schools using a Third-Party Servicer to report
enrollment data to NSLDS should know that: The school is responsible for ensuring that their Third Party
Servicer is compliant with NSLDS reporting requirements.
NSLDS will contact schools, not their Third Party Servicer, if
the school is out of compliance.
Don’t forget that all Third-Party Servicers
must be added to your school’s ECAR
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Enrollment Reporting Cycle
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NSLDS sends roster to the
school based on the school’s
schedule
School updates students on
roster and adds new students
School sends roster to NSLDS
NSLDS sends error
acknowledgement file to
school
School corrects errors and
submits updated records
NSLDS creates the Enrollment
roster
Enrollment Reporting Cycle
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NSLDS sends roster to the
school based on the school’s
schedule
School updates students on
roster and adds new students
School sends roster to NSLDS
NSLDS sends error
acknowledgement file to school
School corrects errors and submits
updated records
NSLDS creates the Enrollment
roster
Failure to Report
• Failure to report enrollment data, including
program-level, will likely result in: • Enrollment records being rejected by NSLDS
• School being out of compliance
• Potential sanctions
• Potential over award of Subsidized Loans
• Loss of interest subsidy
• Improper loan servicing
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Compliance Monitoring
• Compliance Measurements and Letters to
schools • Focus on roster completion
• Report all Title IV students attending your school
• Escalating notices will be sent for non-compliance
• Referral to FSA Program Compliance for action
• Letters are scheduled to begin in January
2016
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• Enrollment Reporting
Statistics
• Students in Portfolio
• Students Certified
• Students Certified with
Program
• Percent Certified
• Percent Certified with
Program Enrollment
• Roster Records Returned
• Roster Records in Error
Returned
• Roster Error Percent
• Calculated the 3rd
Wednesday of each month
Enrollment Reporting Statistics
• Warning icons will display under the following conditions:
• The school location has, as of the most recent calculation, failed to achieve the minimum
threshold for certifying students in its portfolio.
• The school location is currently late in responding to a roster sent by NSLDS. A late
letter has been sent and no roster has been received after the late letter was sent.
• The school location has failed to achieve the minimum threshold for certification and is
currently late responding to a roster.
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Enrollment Statistics Report • Enrollment Statistics
Report (ENLST1)
• Includes information about
completeness and quality
of the enrollment reporting
provided by schools
participating in federal
student aid.
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Gainful Employment Reporting
Gainful Employment Reporting to NSLDS
• Schools are required to report student-level GE data every
year
Deadline Award Years
July 1, 2015 2008-09, 2009-10, 2010-11, 2011-12, 2012-13, 2013-14
October 1, 2015 2014-14
October 1, 2016 2015-16
October 1, 2017 2016-17
Reminder! First deadline to report is July 31, 2015
Gainful Employment Reporting
• There are three methods by which GE records
can be loaded into NSLDS:
• Batch reporting
• GE Add web page
• GE Spreadsheet Submittal
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Reminder! Deadline to report is July 31, 2015
GE Reporting Common Errors
• Wrong Message Class
• Correct Message Classes:
• GESFLEIN (Fixed Width)
• GESCDEIN (Comma Delimited)
• Wrong Record Count in Trailer – total number of Detail records contained in
the file.
• Begin Date vs. Program Attendance Begin date for this Award
Year
• Begin Date – Date student began enrollment in the educational
program.
• Program Attendance Begin Date for this Award Year – Date in
this award year student began enrollment in the educational
program.
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GE File Timelines
File Type Source/From Target/To Frequency /Timing
GE Submittal Institutions NSLDS
Institutions are required to report
annually, but may report more
frequently
GE Response Error/
Acknowledgement NSLDS Institutions
Within 36 hours of processing GE
Submittal File
GE Error Submittal Institutions NSLDS
Within 10 days of receipt of errors
in a GE Response
Error/Acknowledgement file.
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GE Data Extract File Report (GENEX1)
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• Contains all GE data
reported to NSLDS
from an institution
• Parameter-driven
• Delivered via SAIG
Gainful Employment Program Tracking
GE Program Tracking List
ED Sources
Schools
COD
GE Program Tracking List
Schools are expected to report on the programs from the master list
GE Program Tracking List
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• Displays a unique
list of GE programs,
from the various
sources, for an
institution
• Institutions can
update
• Available in August
2015
Update GE Program Tracking
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• Status Reasons: • A1 - Active
• I1 - No students enrolled in GE program
• I2 - Program was not Title IV eligible in award year
• I3 - Other
GE Program Tracking List Report
• GE Program Detail Response Status (GEDRS1)
• Provides list of GE programs for each school
• By institution code, or
• By institution location code
• Each program will be listed for a specified award
year with an indicator representing
• FSA reported programs, or
• School reported programs
• Available in August 2015
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GE Program Tracking List Report
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GE Program Tracking Emails
• Program Missing List Email
• Notifies schools of the GE programs they have not reported
• Delivered to school’s President and Financial Aid
Administrator
• Distributed the first week of August 2015
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Gainful Employment Completers List
GE Completers List
Contains students who have completed a GE program
• Draft GE Completers List:
• Programs reported by school
• Final GE Completers List:
• Programs reported by school
• Updates made by ED based on school appeals
• Letters and backup detail delivered via SAIG
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GE Completers List Report
• GE Completers List
(GEPDC1)
• Contains students
who have completed
a GE program
• Draft/Final – Most
recent at time of
request
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Gainful Employment Calculations
GE Calculations
• Program Leads to Gainful Employment if Debt-to-
Earnings Ratio is:
• No more than 8% of average annual income, or
• No more than 20% of average discretionary income for 2-
or 4-year cohort
• For 2014-2015 calculation year:
• 2-year cohort = students graduating in 2010-2011 and 2011-2012 award
years
• 4-year cohort = students graduating in 2008-2009, 2009-2010, 2010-2011,
and 2011-2012 award years
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First calculation is scheduled for Summer 2016
GE Calculations
• Transitional Rates
• Will be calculated only when a program receives a
non-passing rate for both draft Debt-to-Earnings
ratios
• Includes a second set of ratios, annual and
discretionary, calculated by using the median loan
debt of students who completed the program during
the most recently completed award year.
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GE Calculations
• Debt-to-Earnings
• Annual
• Discretionary
• Transitional Annual
• Transitional
Discretionary
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GE Calculations
• Gainful Employment Debt
Measures Backup by
Calculation Year
(GEDMY1)
• Provides data used to
calculate the institution's
GE Debt Measures for the
specified Calculation Year
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GE Calculations
• Gainful Employment Debt
Measures Backup by
Program (GEDMP1)
• Provides data used to
calculate GE Debt
Measures by individual
GE program at their
institution
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Future Enhancements
Eric Hardy
U.S. Department of Education
Federal Student Aid
Washington, DC
202-257-2369
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QUESTIONS?
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