november 8, 2012 hiv prevention planning council 2013 scope of work
TRANSCRIPT
November 8, 2012HIV PREVENTION PLANNING COUNCIL
2013 SCOPE OF WORK
Policies and Procedures: Frequency of Full Council and Working Group Meetings
Full Council Meetings
(page 37)Working Group Meetings (pages 37 & 38)
Community-Engagement Meetings (page 38)
BACKGROUND
policies &
procedures
The HPPC should strive to hold no fewer than four (4) and no more than six (6) full Council meetings in each calendar year. The number of meetings will be based on the scope of
work approved by the Executive Committee and the full HPPC.
FULL COUNCIL MEETINGS
2013 FULL COUNCIL MEETINGS
The Executive Committee moves that the HIV Prevention Planning Council approves the proposed scheduled full Council meetings for 2013: January 10 3:00-6:00PM, April TBD, July 11 3:00-6:00PM, and October 10 from 3:00-6:00PM.
MOTION
At the last full Council meeting of each calendar year, the Executive Committee shall provide a motion to the HPPC that provides it with the scope of work for the next calendar year. The scope of work will be used to identify the working groups for the next calendar year.
WORK GROUPS
Councils Working Together
Develop a plan or framework of Councils working together over course of next few years
This work group will start in January
and will meet every month for four months
Measurement of Success
Review and measuring success utilizing the IOM indicators with the goal of developing a framework that acknowledges the shared vision and goals outlined in multiple prevention efforts
This work group will start in January
and will meet every month for four months
Community Engagement
Planning
Plan, develop and implement the annual community engagement meeting in 2013
This work group will start in January
and will meet every month for four months
Policies & Procedures
Review the Policies and Procedures for inconsistencies and make recommendations for updates/changes
This work group will start in October
and will meet four times before the end of
the year
PROPOSED WORK GROUPS
The HPPC will hold a minimum of one (1) community engagement meetings each year. The format will be based on need and can but range from a one (1) hour to a full-day meeting. The HPPC meeting will aim to involve, stakeholders, representatives from San Mateo, Marin and Alameda County, and members of the community alto all community meetings. (page 38)
Topic and area and goals will be determined by
the Executive Committee
COMMUNITY-ENGAGEMENT MEETINGS
The Executive Committee moves that the HIV Prevention Planning Council approves the 2013 Scope of Work.
MOTION
QUESTIONS