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The American Legion

Peter J Courcy Post 178

Executive Committee Meeting Minutes

November 14, 2019

Commander Fred Rogers called the meeting, held at the Frisco Senior Center, to order

at 1830. The opening ceremony included a prayer and reciting the pledge of allegiance.

Officers Roll Call – See the attached "PEC Attendance Roster": In attendance

were Ted Ruybal, Charles Daniels and Rick Redden.

Commander Rogers announced that a quorum was achieved.

Officer Activity Reports

o Commander - Fred Rogers - see attached report.

o Adjutant - Delbert Parsons - see attached report.

o 1st Vice -Thor Anderson – see attached report.

o 2nd Vice - Rob Altman –see attached report.

o Post Activities - see attached report.

o Public Relations

Photo Retention

ACTION ITEM Develop a process to determine a location

where ALL Post 178 photos and videos can be stored and

accessed as necessary.

Website – a donation tab has been added to the website.

Larry Wilhelm and Eric Bonar provided the development

of the tab.

Communications Program

ACTION ITEM Develop a process to add certain Post 178

Officers, as determined by the Executive Committee, to

the existing Info@legion.org Google “GSuite” account.

Plan to include group hands on training for each officer

that will be added to the “GSuite”. The goal is to have

selected Officers on one email account for the purpose of

standardizing user accounts. If an Officer leaves his/her

position the incoming Officer will continue to use the

existing account with a seamless transition.

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o Finance Officer - Terry Meyering - see finance report attachment. Larry

Marshall motioned to approve the August Financial Report, subject to

Audit. The motion was seconded by Larry Wilhelm and approved.

o Chaplain - John Allen - no written report.

o ACTION ITEM Ed Mendlik is developing a Benevolence Guideline

for Post use.

o Judge Advocate - Paul Jones – no written report.

o Service Officer - Kevin Robinson – see attached report.

o Historian - Bob Sirois - no written report.

o Sgt-At-Arms - David Break - no written report.

o Stephanie Cleveland - no written report.

o Larry Marshall - no written report.

o Ed Mendlik - no written report.

o James Trombley - no written report

o Larry Wilhelm – no written report.

Program Chairperson Reports

o American Legion Riders - Matt Ostergaard - no written report.

o Boys State - Larry Marshall - see attached report.

o Law & Order - Stuart Sax – no written report.

o Government Affairs:

o Legislative - Charles Wright - no written report.

o Get Out the Vote (GOTV) - Larry Marshall - see attached report.

o Oratorical - Raymond Vinson - no written report.

o School Awards - Ted Ruybal - see attached report.

o Scouting - Leonard Havron - no written report.

Committee Chairperson Reports

o Membership Outreach – John Lee – no written report.

o Honor & Remember – Roy Brewer – no written report.

o Frisco Veterans Advisory Committee – Michael Shasteen – no written

report.

o Color Guard - Larry Marshall - see attached report.

o Wreaths Across America – Larry Marshall – see attached report. Rob

Altman motioned to recognize Jonathan Martindale, UHaul Manager, at the

December 12, 2019 Executive Meeting for donating trucks to distribute and

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collect wreaths for the past three years. The motion was seconded by

Larry Wilhelm and approved.

o ACTION ITEM James Trombley will work with Bob Sirois to develop

the award.

o Fund Raising - Greg Gomel - no written report.

o Annual Giving – Open

o Grants – Open

o Raffle – David Grandfield - no written report.

o Cruise – Patrick Walker – The 2020 cruise will be October 18, 2020 on the

Liberty of the Seas out of Galveston, Texas.

Unfinished Business

o Officer Mentoring - all officers are encouraged to select and mentor a

member for each officer position.

o Open Committees are Fund Raising Sub-Committee Chairs for Grants and

Annual Giving.

New Business

Larry Marshall motioned to approve Commander Rogers request to appoint Rick Redden to Get Out the Vote Chairman, replacing Larry Marshall. Rob Altman seconded the motion and it was approved.

State Oratorical Update – Fred Rogers – The 2020 State contest will be conducted at the Collin Community College. More information will be presented later.

Update on the future use of the Frisco Senior Center for meetings. Fred Rogers is in constant discussion with the Senior Center and will provide information as it becomes available.

Report on 4th District Convention – Fred Rogers reported that Post 178 received a National banner award for Post Excellence. Terry Meyering submitted a resolution to run for 4th district Finance Officer in 2020.

Post 178 will be taking clothing and monetary donations for the Clyde Cosper Veterans Home at the November 21, 2019 membership meeting.

Post 178 received recognition from the Frisco ISD at the November 11, 2019 awards presentation for continued support and dedication to the students and staff of FISD.

The December Membership meeting is cancelled.

The agenda for our November 21, 2019 membership meeting will

be:

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o Social will be a celebration for Navy & Marine Corps Birthdays.

o 1825 draw for door prizes.

o Training will be American Legion Pillars III & IV.

o Recognition

Mitch Hollin for Paid Up for Life (PUFL).

Gene S. Hurlen Paid Up for Life (PUFL).

Clyde R. Russell Paid Up for Life (PUFL).

Will Sowell and Larry Wilhelm for their first recruiter awards.

Carl Patterson for 20 continuous years of tenure.

Karl Keffer for 40 continuous years of tenure.

o The social gathering after the November 21 meeting will be at the

Green Gator.

Announcements & Correspondence - Adjutant Parsons

November 16, 2019 in the Post and Auxiliary Annual dinner.

November 19, 2019 will be Boy Scout Pack/Troop recognition at the Frisco

City Council meeting.

November 21, 2019 is the next membership meeting at the Frisco Senior

Center beginning at 1745 with a social followed by door prize drawings at

1825.

November 28, 2019 Happy Thanksgiving.

December 7, 2019 is Pearl Harbor Day.

December 12, 2019 is the next Post Executive Committee meeting at the

Frisco Senior Center beginning at 1830.

December 13, 2019 is wreath distribution day at DFW National Cemetery.

Details to follow.

December 13, 2019 is FVAC Veteran Social, AC Hotel, Frisco. Details to

follow.

December 14, 2019 is Wreaths Across America at DFW National

Cemetery. Details to follow.

Closing Ceremonies were conducted and the meeting adjourned at 2015.

Meeting Minutes respectfully submitted by:

Delbert Parsons Adjutant

Minutes approved by Fred Rogers Commander

Name Position 1 2 3 4 5 6 7 8 9 10 11 12

Fred Rogers Commander X X X X X X X X X X X

Thor Anderson 1st Vice Commander X E E E X X X E X X E

Rob Altman 2nd Vice Commander X E E X X X X E X X X

Delbert Parsons Adjutant X X X X X X X X X X E

Terry Meyering Finance Officer X X X X X X X X E X X

John Allen Chaplain X E E X E

Paul Jones Judge Advocate E X X X X X X X X E E

Kevin Robinson Service Officer X E E E X E X X E X X

Bob Sirois Historian X X E X E E X E A X X

David Break Sgt-At-Arms X X X X X

Stephanie Cleveland Executive Member X X X X E E X X X X X

Larry Marshall Executive Member X X X X E X X X X X X

Ed Mendlik Executive Member X X X X E E E X X X X

James Trombley Executive Member X X X X E E X E X E X

Larry Wilhelm Executive Member X X X X X

Codes: X=Present, E=Excused, A=Absent

American Legion Post 178 Officer Attendance Roster 2019-2020

Commanders Activity Report Fred Rogers 9 October 2019 to 14 October 2019 10/10 Meeting with new member John Stammreich Assisted with recruiting event at Red River Rivalry 10/15 Attended Frisco Community Parade meeting 10/17 Attended Frisco Lake Golf Committee meeting 11/5 Volunteered as Election Judge 11/6 Meeting with Roy Brewer

Attended meeting with president Baylor Scott White hospital 11/7 Participated with Color Guard Veterans Day program at Prairie

Estates Assisted Living center 11/9 Participated with Color Guard for Frisco Community Parade Presentation to American Heritage Girls Troop TX0226 11/10 Assisted with Membership Drive at Frisco Gun Club 11/11 Assisted Veterans Day program at Abbott Co with presentation Attended Post 178 recognition at FISD Board of Trustees meeting 11/12 Participated with Color Guard Veterans Day program at Parsons

House Participated with Color Guard Veterans Day program at Sunrise

Home

Adjutant Report

November 2019

October 22, 2019 Attended Color/Honor Guard practice at Frisco Senior Center.

October 26, 2019 Attended the 4th District Convention in Royce City.

November 9, 2019 Marched in Frisco City parade with Color Guard.

November 11, 2019 Attended the FISD program to recognize Boys State, Girls State and School

Awards members.

Report Submitted by:

Delbert Parsons

Adjutant Post 178

Frisco, Texas

November 14, 2019 Post 178 Membership Report Fred Rogers / for Thor Anderson, 1st Vice CDR Our 2020 assigned membership goal is 526 and we have renewed 400 members for 76% of goal. We are on track to achieve 100% of goal. Notable achievements:

We surpassed our 75% interim goal for November 11, 2019

We are 123 members ahead of this same date in 2018

We have 15 new members

Our current retention rate is 65% and continues to be a challenge

Current roster total is 607 members The Membership Committee has two Membership Drives scheduled for December Since our last report at the October 17, 2019 membership meeting we have added 14 new members FRR/for Thor Anderson

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The American Legion

Peter J Courcy Post 178

2nd Vice Commander Executive Committee Report

November 14, 2019

Officer contributions for the month of October 2019

1. Confirmed price per person with Kevin Healy regardless of attendance to Annual Dinner at Crest Infiniti.

2. Submitted press release mentioning the 2019 LEGION act and Post involvement in programs benefitting our

community to local media outlets.

3. Attended OU/Texas Red ricer celebrity softball event.

4. Confirmed and facilitated Karlene Stelling as the October speaker at the monthly membership meeting.

5. Requested Larry Wilhelm’s assistance on a donation tab/capability for the Legion website and facilitated

collaboration between Larry, Eric, and Terry to ensure the action item was completed.

Social Committee report for Executive Committee Discussion

- FVAC will coordinate a Frisco family and VSO event in June/July with Kartland

- USN/USMC Birthday celebration prior to November 21, 2019

- Annual Dinner will follow-up with Ladies Auxiliary to determine whether support is needed…

- Recommend January social outside of normal meeting. Request feedback

Public Relations Committee report for Executive Committee Discussion

- Website has a donation tab; Thank you Larry Wilhelm and Eric Bonar

- 10 posts for the month of October on Facebook with 1143 people reached

- Committee chair meeting with General Manager of Community Impact to boost PR

Rob Altman II

2nd Vice Commander

OCT FYTD

INCOME:

Membership Dues (Gross) 2,160 12,919 Less paid to State/National -1,550 -9,916Net Membership Dues $610 (a) $3,003

General Contribution 0 53Program Income 520 (b) 2,618Misc. Income 551 (c) 649

Total Income $1,681 $6,322

EXPENSES:

Program Expense 1,125 (d) 1,240Business Expenses 3 (e) 10Operations 0 1,063Misc. Other 6 (f) 934

Total Expenses $1,134 $3,246

NET INCOME $546 $3,076

DETAIL OF THIS MONTH'S INCOME AND EXPENDITURES:

INCOME:

(a) Net Membership Dues 610.00(b) Boy's State 400.00(b) Emergency Fund 120.00(c) Frisco Lakes Golf Tourney 485.00(c) Misc 65.81

Sub-Total $1,680.81

EXPENDITURES:

(d) Rental assistance to vet in need (250.00)(d) Rental assistance to vet in need (600.00)(d) Electric bill for vet in need (275.00)(e) CC Transaction fees (3.10)(f) Google app for adjutant (6.30)

Sub-Total (1,134.40)

NET INCOME: $546.41

ASSET ALOCATION:

EOP funds earmarked to specific programs $6,884EOP funds available for general purposes $16,733

NET ASSETS $23,617

American Legion - Peter J Courcy Post 178

FINANCIAL REPORTOct 31, 2019

PROGRAM FY INCOME EXPENSE BALANCE

BOY'S STATE 2013‐18 33,015.00 30,811.44 2,203.56

2018‐19 7,650.00 8,431.85 ‐781.85

2019‐20 525.00 525.00

Sub‐Tot 41,190.00 39,243.29 1,946.71

COLOR GUARD 2013‐18 5,025.18 2,683.51 2,341.67

2018‐19 575.00 1,042.71 ‐467.71

2019‐20 339.38 89.38 250.00

Sub‐Tot 5,939.56 3,815.60 2,123.96

EMERGENCY FUND 2013‐18 4,086.00 4,686.29 ‐600.29

2018‐19 6,124.00 3,479.22 2,644.78

2019‐20 895.00 1,150.39 ‐255.39

Sub‐Tot 11,105.00 9,315.90 1,789.10

Nam_POW 2013‐18 95,300.00 95,300.00

2018‐19 57,175.00 152,475.00 ‐95,300.00

2019‐20 0.00

Sub‐Tot 152,475.00 152,475.00 0.00

ORATORICAL 2018‐19 0.00 836.23 ‐836.23

2019‐20 836.23 836.23

Sub‐Tot 836.23 836.23 0.00

SCHOOL AWARDS 2013‐18 153.00 153.36 ‐0.36

2018‐19 21.85 ‐21.85

2019‐20 22.21 22.21

Sub‐Tot 175.21 175.21 0.00

SCOUTING 2017‐19 3,482.20 2,457.20 1,025.00

2019‐20 0.00

Sub‐Tot 3,482.20 2,457.20 1,025.00

TOTALS 2013‐18 137,579.18 38,334.60 99,244.58

2018‐19 75,006.20 168,744.06 ‐93,737.86

2019‐20 2,617.82 1,239.77 1,378.05

TOTAL 215,203.20 208,318.43 $6,884.77

PROGRAM INCOME AND EXPENSE

American Legion Department of Texas ‐ Peter J Courcy Post 178

Thru Oct 31, 2019

Prog Inc and Exp 2019‐20

American Legion Peter J Courcy Post 178

Service Officer Report (OCT 2019) 11/12/19

Assisted 3 veterans

11/9/19 Frisco Community Parade

Kevin Robinson

“GET OUT THE VOTE”

VOTERS REGISTRATION

THURSDAY, NOVEMBER 14, 2019

1 – Texas Primaries (including Collin & Denton Counties) will be March 3, 2020.

Therefore, we will need to conduct Voters Registration events in January 2020

for the new registered voters to be eligible to vote in the Primaries.

2 – We will conduct Voters Registration events for :

• Frisco Lakes North Amenity Center – twice.

• Frisco Lakes Main Amenity Center – once.

• Liberty High School – once.

• And any request we may have.

3 – Rick Redden has completed his certification in both Collin & Denton

Counties. Rick will be assisting me as “Get Out The Vote” Chair through June 30,

2020.

4 – We currently have 13 members on the “Get Out The Vote” Committee.

Submitted by: Larry Marshall - “Get Out The Vote” Chair

The American LegionPeter J. Courcy Post 178

School Awards ReportNovember, 2019

School Awards Program

We are currently working with Corbell Elementary. In October we finished our first two subjects of Courage and Honor.

We are scheduled to don the next two subjects, Service and Leadership in January.

I visited and talked with 8th grade History teachers at Hunt Middle school, and am Hoping that they may be interested in allowing us to present our program there.

Ted Ruybal, School Awards Chairman.

HONOR / COLOR GUARD UPDATE

THURSDAY, NOVEMBER 14, 2019

1 – The Color Guard participated in 10 events this past month.

2 – The Color Guard has 2 events scheduled:

• November 20th - Mayor Cheney’s Business Roundtable.

• December 20th - DXL Frisco Bowl.

3 – Effective immediately, Larry Wilhelm will be scheduling and coordinating all

events as Captain of the Honor/Color Guard.

4 – I would like to thank everyone on the Color Guard for your participation and

support during the time I was scheduling the events.

Larry Marshall