november 13, 2012 3:00 – 4:00 pm et
DESCRIPTION
Trade Adjustment Assistance Community College and Career Training (TAACCCT) Round 2 Grantee Orientation. November 13, 2012 3:00 – 4:00 pm ET. Welcome to Workforce 3 One!. Submitting Questions: Open Chat. Drop-Down Menu. - PowerPoint PPT PresentationTRANSCRIPT
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TRADE ADJUSTMENT ASSISTANCE COMMUNITY COLLEGE AND CAREER
TRAINING (TAACCCT)
Round 2 Grantee Orientation
NOVEMBER 13, 20123:00 – 4:00 PM ET
Welcome to WorkforceWelcome to Workforce33 One! One!
Submitting Questions: Open Chat
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Practice
In the Chat Room, please type the name of your organization, your location, and
how many people are attending with you today.
WEBINAR RESOURCES: WEBINAR RESOURCES: Recordings and transcripts are available within 2
business days after the event.
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Presenters
Jen Troke
Program Manager, Division of Strategic Investments
Sharon Leu
Workforce Analyst, Division of Strategic Investments
Kendra Nissley
Workforce Analyst, Division of Strategic Investments
Melissa Abdullah
Grants Specialist, Office of Grants Management
Steve Rietzke
Grant Officer, Office of Grants Management
Today’s Agenda
• Welcome to ETA! • Program Overview• Communication Plan• Grant Package• Reporting Requirements• Next Steps
Introductions
Employment and Training Administration (ETA)
National Office
• Program Office – Division of Strategic Investments (DSI)
• Grant Office – Office of Grants Management (OGM)
Regional Office
• Federal Project Officer (FPO)
National Office
The Program Office has several functions:– Supports Federal Project Officers (FPOs)– Provides Technical Assistance– Creates peer learning opportunities– Coordinates product submissions and dissemination– Periodically requests additional information about
your grant
National Office
The Grant Officer performs official grant duties: – Maintains official grant documents such as
modifications, no-cost extensions, and other relevant documents
– Approves all purchases over $5,000– ETA Grant Officer: Steve Rietzke
The Office of Grants Management (OGM) also provides guidance on policy issues and training on fiscal and administrative requirements.
National Office
Office of the Chief Evaluator
– Conduct the TAACCCT National Evaluation
– Oversight of Contractors: Urban Institute, Capital Research Corporation, George Washington University, Jobs for the Future
– Main Goals:
• Identify Potentially Promising Practices
• Provide technical support to 3rd party evaluations through peer learning, webinars, etc.
• Conduct National Outcome Analysis
DOL Project Officer: Erika Liliedahl
Regional Office Role
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Program Overview
$500 million in FY12 grant funds – To expand and improve the ability of eligible institutions
to deliver education and career training programs
– Capacity Building + Training
Five Core Elements1. Evidence Based Design
2. Stacked and Latticed Credentials
3. Strengthen Online and Technology-Enabled Learning
4. Transferability and Articulation
5. Strategic Alignment
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Program Overview
Awards to institutions of higher education and consortia of two or more individual eligible institutions
– Includes public, proprietary, or other non-profit educational institutions
– 27 Consortium Awards, 27 Single Institutions, 25 State Selected Awardees
Period of performance is 48 months
– Year 1 through 3: Program Development– Year 4: Data gathering, reporting, evaluation ONLY
Overview of Grantees
2.5AK
2.5VT
2.5GA
2.7CT
2.7ID
2.7LA
2.7ME
2.7MS
2.7NE
2.7NM
2.7NV
2.7OK
2.7SD
2.7PR
2.7WY
2.8AZ
3.3IA
3.4RI
3.5DC
3.6MI
3.7UT
4.5TN
4.6NJ
4.8WI
4.9FL
5.0DE
5.0WV5.1
KY
5.2IN
6.9MD
7.7MT
9.5AL
10.6OH
11.3ND
11.4TX
12.4MN
16.0AR
17.3CO
18.7OR
18.8NC
19.6KS
19.9NY
20.0NH
20.0MO
20.0SC
20.0CA
20.0PA
22.2MA
23.7WA
24.1VA
24.7HI
26.2IL
Up to 5 Million5 to 10 Million10 to 20 Million20 to 30 Million
All Data Rounded
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Overview of Grantees
Industry of Focus
Communication Plan
From: ETA, To: You-Your FPO-Grantee Community of Practice-ETA Website: www.doleta.gov/taaccct-TACT mailbox
From: You, To: ETA-Contact your FPO-TACT Mailbox: [email protected]
Team Communications & Support
Main Point of Contact (POC)– Receives communication from ETA– Responsible for sharing information with project
team and consortium members – Note: Changing signature authority requires a
formal grant modification
Write to us! [email protected]– Grant name/Project name/Round– Specific question or request– Copy your FPO!
Keeping in touch
Any time the main point of contact for your grant changes, please remember to alert your Federal Project Officer (FPO) and National Office staff
FPOs and the National Office regularly send out email blasts to grantees Please make sure your email system does not confuse our communication as spam.
TAACCCT Webpage
TAACCCT webpage: http://www.doleta.gov/taaccct– One-Pagers– SGA and Amendments – Redacted copy of Technical proposal was due to ETA
Nov 1, 2011
Community of Practice
TAACCCT Community of Practice:https://etagrantees.workforce3one.org/
– Resources– Technical Assistance Materials, training
modules, FAQs– TAACCCTitioners Monthly
The Grant Award
Grant Award LetterGrant Agreement - Notification of Award Obligation Application for Federal Assistance SF-424 Administrative CostsSolicitationPart I - Statement of WorkPart II - Budget Information – SF424aPart III - Assurances /CertificationsPart IV - Special Clauses and Conditions
Grant Award Letter
Acknowledgements of AwardPayment Management System
– Information and forms on www.doleta.gov/grants under Payment Information
ETA’s on-line Grantee Fiscal Reporting System – ETA 9130– Information to access system on
www.doleta.gov/grants under Financial Reporting
Passwords/PINs are sent separately after supplying the necessary information
Once you receive this please DO NOT LOSE IT!
Grant AgreementNotification of Award Obligation
Project Title – Trade Adjustment Assistance Community College and Career Training Grant Program (TAACCCT)
Grant Awardees' Identifying Information DOL Identifying Information
– Agreement # TC-2XXXX-12-60-A-XX
Period of PerformanceAward AmountRegulations and Cost Principles Signatures
Notification of Award ObligationRegulations & Cost Principles
Code of Federal Regulations (CFR) can be found at:http://www.gpoaccess.gov/cfr/index.html
Uniformed Administrative Requirements• 29 CFR Part 95 - Institutions for Higher Education• 29 CFR Part 97 - State/Local Governments and Indian
TribesCost Principles• 2 CFR 220 (OMB Circular A-21) – Educational Institutions• 2 CFR 225 (OMB Circular A-87) – State/Local
Government, Indian Tribes• 2 CFR 230 (OMB Circular A-122) – Non-profit
Organizations
Application for Federal Assistance SF-424
Submitted by grant applicantIncorporated in grant packet
Statement of Work and Budget
Grantee’s original proposal – Technical Proposal– Abstract– Employer letter(s) of commitment– Consortium Agreement (consortia only)– Evaluation Plan
Budget Information– SF-424A– Budget Narrative and Evaluation Budget
Narrative
Special Clauses and Conditions
Special Clauses– Budget Line Item Flexibility– Indirect Cost Rate and Cost Allocation Plan
Special Conditions– Federal Project Officer– Equipment– Program Income– Intellectual Property Rights– Evaluation– Reports, Quarterly Financial and Performance
Reports
Equipment Purchases
– Equipment purchases with a per unit acquisition cost of $5,000 or more, and a useful life of more than one year need prior approval from Grant Officer.
– Submit a detailed equipment purchase list with descriptions of each item to your Federal Project Officer (FPO) for review. Failure to do so will necessitate approval of equipment purchases on an individual item basis.
– Your FPO will review the items and submit the list for approval. A modification to your grant will be processed approving the equipment purchases.
SOW Review
Round 2 grantees ONLYLetters detailing potential issues in your SOW sent by late
November
Review of SOW, budgets, other attachments- 30 days to respond- Assistance from FPO, DSI, and OGM
Review of Program Outcomes- Mathematical accuracy- 30 days to respond- Assistance from FPO and DSI
Review of Program Evaluation Plans– Expert panelist comments– 30 days to respond– Assistance from DSI and CEO (contractors)
State-Designated Eligible InstitutionsFor 25 State Selected Awardees Only
Implementation Plan, Abstract and Project Site Location Form due by Nov 30, 2012
– Budget Narrative also due
– If changes to original budget are necessary, also submit a revised SF-424A
Evaluation Plan and Budget Narrative due by Dec 31, 2012
Resources: https://etagrantees.workforce3one.org/page/resources/1001229832509167566
All items are due to [email protected] and your FPO
The Value of Reporting
• Reporting successes of high profile programs to Congress, Administration, OMB, GAO, etc.
• Demonstrating Grant Outcomes to investors and partners
• Illustrating Return on Investment (ROI) to employer partners
• Building additional strategic partnerships and leveraging resources
• Sustainability of the project and partnership• Continuously improving program to meet the needs of
participants
Reporting Requirements
TAACCCT grantees are required to submit reports Quarterly and Annually to ETA
These reports are:– Quarterly Narrative Progress Reports (QNPR)– Annual Performance Reports (APR)– Quarterly Financial Report (ETA-9130)
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Quarterly Progress Report
Each grantee must submit a Quarterly Progress Report (QPR)
– Due no later than 45 days after the end of a quarter
– More information and training will be provided
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Quarter End Dates QNPR Due Date Report Activities Occurring Between
December 31, 2012 February 14, 2013 October 1 – December 31, 2012
March 31, 2013 May 15, 2013 January 1 – March 31, 2013
June 30, 2012 August 14, 2012 April 1 – June 30, 2012
Annual Performance Report
Each grantee must submit an Annual Performance Report (APR) that reflects the longer-term outcomes of program participants and a comparison cohort
– Collects aggregate year-by-year information on all participants
– Due annually; first annual report is due November 14, 2013
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Year End Dates QNPR Due Date Report Activities Occurring Between
September 30, 2013 November 30, 2013 October 1 2012 – Sept 30, 2013
September 30, 2014 November 30, 2014 October 1 2013 – Sept 30, 2014
September 30, 2015 November 30, 2015 October 1 2014 – Sept 30, 2015
Key Dates
Grant Start Date: – October 1, 2012
1st quarterly narrative progress report:– Due February 14, 2013
1st quarterly financial report:– Due February 14, 2013
1st annual performance report due:– Due November 14, 2013
Grant End date: – September 30, 2016
Immediate Next Steps
For the 54 Awardees1.SOW Review – cost and compliance items2.Performance Review – outcomes items3.Project Evaluation Review 4.Equipment purchase list
For the 25 State Selected Awardees:1.Develop SOW2.Develop Project Evaluation Plan
Next Steps – Upcoming TA
Training Series – Under development– Reporting (performance and financial reports)– Cost principles and Uniform Administrative Requirements
All Grantee Convening– Early 2013– Washington, DC
Questions?
Please enter any questions you may have into the chat screen. We hope to take as many of these questions as time permits. If we do not answer your question live today, please be assured that we research the answer to your question and follow-up with you through your FPO after this orientation.
Thank you and Good luck!
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