nottawasaga valley conservation authority board … documents/2018_04_27 agenda.pdf ·...

NOTTAWASAGA VALLEY CONSERVATION AUTHORITY

BOARD OF DIRECTORS

AGENDA No. 03-18-BOD Date: April 27, 2018

Time: 9:00 a.m. to 11:00 a.m. Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, Ont.

UPCOMING EVENTS (Visit our website for more information www.nvca.on.ca

Nature Days for Homeschoolers

Two upcoming dates:

Thursday, April 19, 10:00 am - 3:00 pm at the Tiffin Centre for Conservation

Friday, May 18, 10:00 am - 3:00 pm at a location to be confirmed (on-site tree

planting in watershed)

NVCA Annual Tree Sale

Saturday, May 12, 8:00 am - 12:00 pm at the Tiffin Centre for Conservation

Friends of Minesing Wetlands Spring Paddles

Three dates set for guided paddles through the Minesing Wetlands this spring:

Saturday, April 28, 8:30 am - 2:30 pm

Saturday, May 5, 8:30 am - 2:30 pm


Minesing Wetlands BioBlitz

Saturday, June 2, 7:00 am - 4:00 pm at the Minesing Wetlands Conservation Area

Partners: Friends of Minesing Wetlands, NVCA, Nature Conservancy of Canada and Ducks

Unlimited Canada

Community Volunteer Tree Plants

NVCA and community partners are looking for volunteers to help with a number of

streamside tree plantings in the Nottawasaga Valley this spring!

Monday, April 30, 1:00 pm - 3:00 pm

Baker Pond Site, 246366 Hockley Rd, Mono

Partner: Headwater Streams Committee, Town of Mono and NVCA


New Tecumseth

Partners: South Simcoe Streams Network and NVCA


Bradford West Gwillimbury


Sunday, May 6, 12:30 pm - 3:30 pm

Innisfil


Agenda

http://www.nvca.on.ca/

UPCOMING EVENTS – contd.

(Visit our website for more information www.nvca.on.ca

Friday, May 11, 9:30 am - 2:30 pm

Patrick Hodgson Nature Reserve (near Grenfel)

Partner: Nature Conservancy of Canada and NVCA


Adjala-Tosorontio



Essa



Patrick Hodgson Nature Reserve (near Grenfel)

Partner: Nature Conservancy of Canada and NVCA

Tuesday, May 15, 8:30 am – 1:30 pm

Coates Creek, New Lowell

Partner: B&J Contracting, Town of Mono and NVCA

Sunday, May 27, 12:30 pm - 3:30 pm

Adjala-Tosorontio


More dates will be added throughout the season. Groups (schools, community/service

groups, workplaces, etc.) needed for specific plants. Please see the NVCA website for details.

Agenda

http://www.nvca.on.ca/

CALL TO ORDER

1. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST

2. MOTION TO ADOPT AGENDA

Recommendation:

RESOLVED THAT: the Agenda for Board of Directors Meeting #03-18-BOD dated

April 27, 2018 be adopted.

3. ANNOUNCEMENTS

3.1 Councillor Fred Nix, Mono Township receiving Life Time Achievement Award.

3.2 Introduction of new staff to the NVCA.

Haleigh Ferguson, Administrative Assistant

Julie Panovski, Regulations Assistant

Andrew Fera, Regulations Technician

Emma Perry, Planner

Mark Hartley, Senior Engineer

Amy Knapp, Planner

4. PRESENTATIONS

2017 NVCA Financial Statements

KPMG LLP Chartered Accountants, Tiffany Cecchetto, Partner

Recommendation:

RESOLVED THAT: the Board receive the 2017 NVCA Financial Statements as presented by KPMG LLP Chartered Accountants; and

FURTHER THAT: a copy be sent to the Ministry of Natural Resources and Forestry, Conservation Ontario and be placed on the NVCA website.

5. DEPUTATIONS

There are no deputations for this meeting.

6. DELEGATIONS There are no delegations for this meeting

Agenda

7. HEARINGS

There are no Hearings requested under Section 28 of the Conservation Authorities Act for this meeting.

8. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION

Board Members were requested to identify those items from the Consent List that they wish to have considered for separate discussion.

9. CONSENT LIST

A) Adoption of Minutes

A.1) Approval of Minutes of the Board of Directors Meeting BOD-02-18 held on February 23,

2018.

Recommendation:

RESOLVED THAT: the Board of Directors approve the minutes of the BOD-02-18 Board meeting held on February 23, 2018.

B) Correspondence

B.1) Letter from NVCA to Ministry of Municipal Affairs dated February 28, 2018 re:

Protecting Water for Future Generations: Growing the Greenbelt in the outer Ring

EBR posting 013-1661 – NVCA comments.

B.2) Copy of letter from the Municipality of Grey Highlands to Hon. Kathleen Wynne

regarding a request for increase in transfer payment allocation in support of

Conservation Authorities.

B.3) Copy of letter from Blue Mountain Watershed Trust to the Premier Wynne dated

March 21/18 regarding an application to reconstruct Side Road 26/27 in the

Township of Clearview before the Environmental Land Tribunals of Ontario, File No.

15-176 Urbaniak v. Ontario (NEC)

Agenda

C) Staff Reports

C-1) Staff Report No. 04-03-18-BOD from the Director, Watershed Management Services

Regarding a request for quote for ecology review services.

Recommendation:

RESOLVED THAT: Staff Report No. 04-03-18-BOD regarding the ecology review be

received; and

FURTHER THAT: the following firms be included in a roster of consultants to provide

ecological review support to the NVCA.

North-South Environmental Inc. R.J. Burnside and Associates Dougan and Associates Natural Resource Solutions Inc. (NRSI) Beacon Environmental


Regarding the appointment of Ms. Angela Mills as Risk Management Inspector.

Recommendation:

RESOLVED THAT: Staff Report No. 05-03-BOD regarding the appointment of Ms.

Angela Mills as Risk Management Inspector as required under Sections 48 (1-3) of the

Clean Water Act, 2006 be approved; and

FURTHER THAT: a certificate of appointment be issued as required by Section 48(3) of

the Act.

C-3) Staff Report No. 06-03-18-BOD from the Director, Lands, Education and Stewardship Services and the Director, Watershed Management Services regarding the Township

of Springwater’s Swaley Drain

Recommendation:

RESOLVED THAT: Staff Report No. 06-03-18-BOD regarding the Township of

Springwater’s Swaley Drain project be received and approved.

Agenda

C-4) Staff Report No. 07-03-18-BOD from the Director, Corporate Services regarding the

2018 First Quarter Budget Report.

Recommendation:

RESOLVED THAT: the Board of Directors receive Staff Report No. 07-03-18-BOD

regarding the 2018 first quarter financials; and

FURTHER THAT: staff continue to monitor budget activities.

C-5) Staff Report No. 08-03-18-BOD from the Director, Corporate Services regarding Board

Member Per Diem Increase.

Recommendation:

WHEREAS: Staff were directed to seek approval of the Ontario Municipal Board

(OMB), pursuant to Section 37 of the Conservation Authorities Act, to apply a cost of

living increase to NVCA members per diems of 2.3%, representing the Ontario

Consumer Price Index (CPI) inflation rate from December 2013 to November 2014;

and

WHEREAS: Staff have received confirmation from the Ontario Municipal Board in

January, dated August 27, 2017 for approval of a 2% increase to board member per

diem amounting to an extra $1.61 per meeting, retroactive to January 1, 2016;

therefore

BE IT RESOLVED:

a) that the Board of Directors approve a per diem increase of 2% retroactive to

January 1, 2016 at a cost of approximately $1,000 which has not been

accounted for in the 2018 budget; or

b) that the Board of Directors approve a per diem increase of 2% retroactive to

January 1, 2018 which can be done within current budget.

C-6) Staff Report No. 09-03-18-BOD regarding NVCA Communications from February 10 to April 11, 2018.

Recommendation:

RESOLVED THAT: Staff Report No. 09-03-18-BOD regarding NVCA Communications,

February 10 to April 11, 2018 be received.

Agenda

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Report under separate cover

10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING

SEPARATE DISCUSSION

Recommendation: RESOLVED THAT: agenda items number(s) _______________________,

having been identified as requiring separate discussion, be referred for discussion under Agenda Item #10; and

FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action

required to give effect to same; and

FURTHER THAT: any items in the consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration.

11. CLOSED SESSION

Recommendation:

RESOLVED THAT: this meeting of the Board of Directors No. 03-18-BOD move into

closed session at ____a.m. to address matters pertaining to:

Personal matters about an identifiable individual, including Authority staff; and

THAT: Sheryl Flannagan, Director, Corporate Services be in attendance.

Recommendation:

RESOLVED THAT: the Board of Directors rise from closed session at ____a.m. and

report progress.

ADJOURN

Recommendation:

RESOLVED THAT: the Board of Directors adjourn at ___________to meet as the

Nottawasaga Valley Source Protection Authority; and

THAT: the next meeting of the Board of Directors will be June 22, 2018 or at the call

of the Chair.

Agenda

DRAFT

Financial Statements of

NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Year ended December 31, 2017

Agenda

DRAFT

KPMG LLP Claridge Executive Centre 144 Pine Street Sudbury Ontario P3C 1X3 Canada Telephone (705) 675-8500 Fax (705) 675-7586

KPMG LLP is a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. KPMG Canada provides services to KPMG LLP.

INDEPENDENT AUDITORS' REPORT To the Members of Nottawasaga Valley Conservation Authority

We have audited the accompanying financial statements of Nottawasaga Valley Conservation Authority, which comprise the statements of financial position as at December 31, 2017, the statements of operations and accumulated surplus, changes in net financial assets and cash flows for the year then ended, and notes, comprising a summary of significant accounting policies and other explanatory information.

Management’s Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditors' Responsibility

Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on our judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, we consider internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

Agenda

DRAFT

Opinion

In our opinion, the financial statements present fairly, in all material respects, the financial position of Nottawasaga Valley Conservation Authority as at December 31, 2017, and its results of operations, changes in net financial assets and cash flows for the year then ended in accordance with Canadian public sector accounting standards.

Chartered Professional Accountants, Licensed Public Accountants

Sudbury, Canada

April 27, 2018

Agenda

DRAFT

NOTTAWASAGA VALLEY CONSERVATION AUTHORITYStatement of Financial Position

December 31, 2017, with comparative information for 2016

2017 2016

Financial Assets

Cash and cash equivalents $ 2,031,374 1,067,362 Accounts receivable (note 2) 268,205 451,756 Investments - 885,534

2,299,579 2,404,652

Financial Liabilities

Accounts payable and accrued liabilities 356,630 432,658 Deferred revenue (note 4) 992,726 1,092,348

1,349,356 1,525,006

Net financial assets 950,223 879,646

Non-Financial Assets

Tangible capital assets (note 3) 9,090,643 9,170,831 Prepaid expenses 36,903 28,269

9,127,546 9,199,100

Contingent liabilities (note 7)

Commitments (note 13)

Accumulated surplus (note 5) $ 10,077,769 10,078,746

See accompanying notes to financial statements.

On behalf of the Board:

______________________________ Chair

______________________________ CAO/Secretary - Treasurer

1Agenda

DRAFT

Statement of Operations and Accumulated Surplus

Year ended December 31, 2017, with comparative information for 2016

2017 2017 2016

Budget Total Total

(see note 11)

Revenue:

Municipal government grantsMunicipal levies - general matching $ 188,490 188,490 185,990 - general non-matching 1,975,037 2,045,877 1,920,580 - special 70,950 32,236 2,500 Municipal grants 160,080 135,203 282,310

Total municipal funding 2,394,557 2,401,806 2,391,380

Government - provincial grants (schedule) 355,090 459,548 433,004 - federal grants (schedule) 167,700 559,598 927,106

User fees (schedule) 1,208,010 1,204,235 1,221,008 Contributions and donations 365,922 428,738 389,734 Interest income - 8,150 15,238 Miscellaneous - 16,104 46,354

4,491,279 5,078,179 5,423,824

Expenses (note 9): Planning services 873,420 864,070 1,030,807

Healthy waters 476,221 651,648 776,358 Flood forecast and warning 383,999 399,695 371,250 Environmental monitoring 274,655 245,605 322,653 Tiffin Centre infrastructure maintenance 374,007 300,357 289,500

Reforestation 443,216 460,140 464,734 Conservation lands 175,297 197,618 233,397 Environmental education 275,862 261,356 231,964 Engineering and technical services 96,762 118,457 101,054 Groundwater management 230,100 353,743 270,388 Administrative support 520,550 526,873 590,806

Workshop vehicles and equipment 73,000 - - Corporate governance 328,079 328,587 320,897 GIS technical support 248,621 371,007 504,797

4,773,789 5,079,156 5,508,605

Annual deficit (282,510) (977) (84,781)

Accumulated surplus, beginning of year 10,078,746 10,078,746 10,163,527

Accumulated surplus, end of year $ 9,796,236 $ 10,077,769 10,078,746



2Agenda

DRAFT

Statement of Changes in Net Financial Assets


2017 2017 2016

Budget Total Total

(see note 11)

Annual deficit $ (282,510) (977) (84,781)

Acquisition of tangible capital assets (173,975) (151,867) (167,641) Amortization of tangible capital assets 225,000 228,650 227,575Loss on disposition of tangible capital assets - 3,405 158,917

(231,485) 79,211 134,070

Acquisition of prepaid expenses - (36,180) (28,000) Use of prepaid expenses - 27,546 26,116

- (8,634) (1,884)

Change in net financial assets (231,485) 70,577 132,186

Net financial assets, beginning of year 879,646 879,646 747,460

Net financial assets, end of year $ 648,161 950,223 879,646



3Agenda

DRAFT

NOTTAWASAGA VALLEY CONSERVATION AUTHORITYStatement of Cash Flows


2017 2016

Cash flows from operating activities:Annual deficit $ (977) (84,781) Items not involving cash:

Amortization of tangible capital assets 228,650 227,575 Loss on disposition of capital assets 3,405 158,917 Donated land - -

231,078 301,711

Changes in non-cash working capital:Accounts receivable 183,551 (25,521) Prepaid expenses (8,634) (1,884) Accounts payable and accrued liabilities (76,028) (58,349) Deferred revenue (99,622) 91,986

230,345 307,943

Investing activities:Purchase of investments (250,739) (174,229) Proceeds on disposal of investments 1,136,273 263,560

885,534 89,331

Capital activities:Purchase of tangible capital assets (151,867) (167,641)

(151,867) (167,641)

Increase in cash 964,012 229,633

1,067,362 837,729

Cash and cash equivalents, end of year $ 2,031,374 1,067,362


Cash and cash equivalents, beginning of year

4Agenda

DRAFT

5

NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Notes to Financial Statements Year ended December 31, 2017

Nottawasaga Valley Conservation Authority (the "Authority") is a land and water management agency established under the provisions of the Conservation Authorities Act of Ontario. The Authority is a registered charitable organization and is exempt from income taxes under the Canadian Income Tax Act.

1. Significant accounting policies:

These financial statements are prepared in accordance with Canadian public sector accounting standards. The Authority’s significant accounting policies are as follows:

(a) Tangible capital assets:

Tangible capital assets are recorded at cost less accumulated amortization. Cost includes all costs directly attributable to acquisition or construction of the tangible capital asset including transportation costs, installation costs, designed and engineering fees, legal fees and site preparation costs. Contributed capital assets are recorded at fair value at the time of donation, with a corresponding amount recorded as revenue. Amortization is being recorded at the following rates and methods commencing once the asset is available for productive use as follows:

Asset Basis Rate

Small equipment Declining-balance 20% Equipment and vehicles Declining-balance 25% Computer equipment Straight-line 5 years Furniture and fixtures Straight-line 10 years Site utilities Straight-line 15 years Buildings Straight-line 50 years Dam and structures Straight-line 50 years

(b) Cash and cash equivalents:

Cash and cash equivalents consist of bank deposits and guaranteed investment certificates (“GIC”), which are carried at cost. As the term of the investments is less than 90 days, the GIC’s have been included with cash and cash equivalents. Investment income is recognized when earned.

(c) Deferred revenue:

Funds received for specific purposes which are for future services are accounted for as deferred revenue on the statement of financial position. The revenue is recognized in the statement of operations in the year in which services are provided.

Agenda

DRAFT


6

1. Significant accounting policies (continued):

(d) Pension plan:

The Authority is an employer member of the Ontario Municipal Employees Retirement System (OMERS), which is a multi-employer, defined benefit pension plan. The Board of Trustees, representing plan members and employers, is responsible for overseeing the management of the pension plan, including investment of the assets and administration of the benefits. The Authority has adopted defined contribution plan accounting principles for this plan because insufficient information is available to apply defined benefit plan accounting principles. The Authority records as pension expense the current service cost, amortization of past service costs and interest costs related to the future employer contributions to the plan for the past employee service.

(e) Revenue recognition:

Provincial funding revenues are recognized in the year to which the program relates and when the related expenses are incurred. Amounts unused at year end are deferred to subsequent years. Municipal revenues are recognized in the year they are levied to member municipalities. Other revenues are recognized when they are invoiced and collectability is reasonably assured.

(f) Use of estimates:

The preparation of the financial statements in conformity with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the year. Significant items subject to such estimates and assumptions include the carrying amounts of tangible capital assets, the allowance for doubtful accounts and deferred revenue. Actual results could differ from those estimates.

2. Accounts receivable:

2017 2016 HST recoverable $ 13,326 33,538 Fees for services and other 210,860 369,584 Government grants 58,962 65,349 Allowance for doubtful accounts (14,943) (16,715)

$ 268,205 451,756

Agenda

DRAFT

NOTTAWASAGA VALLEY CONSERVATION AUTHORITYNotes to Financial Statements

Year ended December 31, 2017

3. Tangible capital assets:

Balance at Additions Disposals Balance atDecember 31, and and December 31,

Cost 2016 Transfers Write-offs 2017

Land $ 6,499,786 - - 6,499,786 Buildings 1,945,975 4,207 (26,618) 1,923,564

Dams and structures 3,063,418 - - 3,063,418 Site utilities 599,761 16,768 - 616,529 Equipment and vehicles 352,334 54,586 (45,861) 361,059 Small equipment 213,653 17,859 - 231,512 Computer equipment 461,303 16,371 (240,606) 237,068 Furniture and fixtures 220,120 42,076 - 262,196

Total $ 13,356,350 151,867 (313,085) 13,195,132

Balance at Disposals Balance atAccumulated December 31, and Amortization December 31,Amortization 2016 Write-offs Expense 2017

Land $ - - - -

Buildings 700,836 (25,802) 54,036 729,070

Dams and structures 2,010,988 - 59,178 2,070,166 Site utilities 451,582 - 25,337 476,919 Equipment and vehicles 254,631 (43,272) 37,425 248,784 Small equipment 158,950 - 14,513 173,463 Computer equipment 411,822 (240,606) 28,521 199,737 Furniture and fixtures 196,710 - 9,640 206,350

Total $ 4,185,519 (309,680) 228,650 4,104,489

Net book value, Net book value,December 31, December 31,

2016 2017

Land $ 6,499,786 6,499,786 Buildings 1,245,139 1,194,494

Dams and structures 1,052,430 993,252 Site utilities 148,179 139,610 Equipment and vehicles 97,703 112,275 Small equipment 54,703 58,049 Computer equipment 49,481 37,331 Furniture and fixtures 23,410 55,846

Total $ 9,170,831 9,090,643

7Agenda

DRAFT


8

4. Deferred revenue:

Revenue from the following sources received that were unexpended for the year have been deferred:

2017 2016 Unearned project revenue $ 78,821 38,414 Drought management plan – 63,692 Forestry – Follow-up tending 73,950 45,941 Subdivision and condominium fees 563,118 654,363 Site planning 79,112 65,702 Clean-up – 103,799 Other 127,673 120,437 Wetland compensation 70,052 -

$ 992,726 1,092,348

5. Accumulated surplus:

2017 2016 Internally restricted reserves (note 8) $ 992,453 914,888 Investments in tangible capital assets 9,085,316 9,163,858

$ 10,077,769 10,078,746

6. Credit facilities:

The Authority has a demand loan facility with Scotiabank. This credit facility has an authorized credit limit of $500,000 (2016 - $500,000) and bears interest at the bank's prime rate less 0.5%. There is no balance outstanding as at December 31, 2017.

7. Contingent liabilities:

From time to time, the Authority is subject to claims and legal actions arising in the normal course of operations. In the opinion of management, the ultimate resolution of such pending legal proceedings will not have a material adverse effect on the financial position of the Authority.

Agenda

DRAFT


9

8. Internally restricted reserve funds:

Appropriations are made from accumulated surplus to various reserve funds upon approval of the Board of Directors.

Operational Reserve:

The Operational Reserve was established to provide funds to purchase equipment as required.

Environmental Education Reserve:

The Environmental Education Reserve was established to cover future environmental equipment and material purchases.

Human Resources Reserve:

The Human Resources Reserve was established to provide funds to cover human resource issues.

New Lowell Reserve Fund:

The New Lowell Reserve Fund was established to cover future capital expenses for the New Lowell campground.

Capital Repair and Replacement Reserve:

The Capital Repair and Replacement Reserve was established to cover future capital expenses.

Healthy Waters Reserve:

The Healthy Waters Reserve was established to cover future expenses for the Healthy Waters program.

Land Management Acquisition Reserve:

The Land Management Acquisition Reserve was established to assist with acquisitions of significant or environmentally sensitive lands. The reserve would compliment the ongoing acquisition program and partnership arrangements with Nature Conservancy Canada and the Ministry of Natural Resources for Minesing Swamp and Niagara Escarpment lands.

Planning/Legal Reserve:

The Planning/Legal Reserve was established to cover legal activities and unexpected variations in planning revenue

Agenda

DRAFT


10

8. Internally restricted reserve funds (continued):

The internally restricted reserve funds consist of the following:

2017 2016

Operational reserve fund $ 151,364 136,062 Environmental education fund 6,330 6,330 Human resources reserve fund 123,347 143,261 New Lowell reserve fund 50,000 101,771 Capital repair and replacement reserve fund 537,560 401,834 Healthy waters reserve fund 13,936 13,936 Land management acquisition fund 109,916 111,694

Total internally restricted reserve funds $ 992,453 914,888

9. Expenses by object:

2017 2016

Wages and benefits $ 3,330,638 $ 3,396,044 Purchased supplies 836,766 1,031,529 Professional and consulting fees 301,878 480,197 Amortization of tangible capital assets 228,650 227,575 Occupancy costs 171,084 175,550 Travel and vehicle 50,499 52,306 Office supplies and expenses 54,386 50,915 Education and training 21,176 25,413 Licenses, memberships and dues 39,352 37,229 Advertising 22,957 11,842 Interest and bank 21,770 20,005

$ 5,079,156 $ 5,508,605

Agenda

DRAFT


11

10. Pension plan:

OMERS provides pension services to more than 451,000 active and retired members and approximately 974 employers. Each year an independent actuary determines the funding status of OMERS Primary Pension Plan (the "Plan") by comparing the actuarial value of invested assets to the estimated present value of all pension benefits that members have earned to date. The most recent actuarial valuation of the Plan was conducted at December 31, 2017. The results of this valuation disclosed total going concern actuarial liabilities of $94,431 million (2016 - $87,554 million) in respect of benefits accrued for service with total going concern actuarial assets at that date of $89,028 million (2016 - $81,834 million) indicating a going concern actuarial deficit of $5,403 million (2016 - $5,720 million). Because OMERS is a multi-employer plan, any pension plan surpluses or deficits are a joint responsibility of Ontario municipal organizations and their employees. As a result, the Authority does not recognize any share of the OMERS pension surplus or deficit.

The amount contributed to OMERS for 2017 was $244,313 (2016 - $259,025) and is included as an expense in the statement of operations.

11. Budget figures:

The 2017 budget figures included in these financial statements are those adopted by the Authority on December 16, 2016.

12. Segmented reporting:

The Chartered Professional Accountants of Canada Public Sector Accounting Handbook Section PS2700, Segment Disclosures, establishes standards on defining and disclosing segments in a government's financial statements. Government organizations that apply these standards are encouraged to provide disclosures established by this section when their operations are diverse enough to warrant such disclosures.

The presentation of the items on the statement of operations and included within note 9 are considered sufficient to meet the requirements of PS2700, Segment Disclosures.

Agenda

DRAFT


12

13. Commitments:

Lease obligations:

The Authority is presently leasing equipment with various monthly rentals and maturity dates. The minimum lease payments required over the next four years are as follows:

2018 $ 14,372 2019 13,045 2020 12,602 2021 12,602

$ 52,621

The Authority leases five pieces of property to three local municipalities and two not-for-profit organizations for no financial consideration. Under the terms of the agreements the municipalities and the not-for-profit organizations are responsible for all costs associated with their respective properties. The leases may be terminated by either party with written notice. The agreement with one local municipality extends to 2023 and the remaining two agreements with the local municipalities each extend to 2023 and 2025. The agreements with the two not-for-profit organizations extend to 2018 and 2022 respectively.

The Authority leases the New Lowell Campground and Conservation Park to two individuals who manage the park. Under the terms of the agreement which extends to April 14, 2018, the managers will pay the Authority a lease amount equal to $16,230 plus HST per year with an additional 3% increase every year. The lease has a five year renewal option with the understanding that one year's notice must be given by either party to terminate the lease. The Authority is responsible for property taxes and property insurance while the managers are responsible for operational costs. Capital projects are paid for by the managers and become the property of the Authority.

The Authority leases various agricultural lands to farmers for minimal financial consideration under the terms of agreements which expire in 2018 to 2020. The minimum future rental income to be received related to these leases varies depending on the tenant.

The Authority leases property to a wildlife veterinary and rehabilitation organization which operate on the premises. Under the terms of the agreement which extends to December 31, 2021, the organization will pay the Authority a lease amount equal to $3,375 plus HST per year plus costs. The lease can be renewed at the lessee’s discretion. The rent shall increase 3% in each year of the term and any renewal periods. The Authority is responsible for property taxes, property insurance and operational costs. The rental monies are to be allocated to the capital repair and replacement reserve of the Authority to cover future capital projects.

Agenda

DRAFT

Schedule of Revenue


2017 2016

Provincial government grants: Ministry of Natural Resources - Flood operations $ 188,490 188,490 Source Water Protection Planning 114,395 110,368 Drought Management Survey 63,692 49,123 Hydrologic Function 38,640 - COA 20,000 19,986 Species at Risk 13,511 16,270 Groundwater Monitoring 7,857 - Nottawasaga Watershed Improvement Program 6,488 774 Other 6,475 24,612 Guardian fund - 23,381

Total provincial funding $ 459,548 433,004

Federal government grants $ 559,598 927,106

User fees: Planning $ 754,070 757,872

Environmental education 227,131 252,155 Tiffin outreach 93,747 91,324 Conservation lands 52,291 47,657 Stewardship services 42,525 40,366 Monitoring 33,581 24,129 Healthy waters 890 - Engineering and technical services - 7,505

$ 1,204,235 1,221,008


13Agenda


BOARD OF DIRECTORS AGENDA No. 02-18-BOD

Date: February 23, 2018 Time: 9:00 a.m. to 12:00 a.m.

Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, Ont.

Present:

Deputy Mayor Gail Ardiel, Chair Blue Mountains (Town)

Councillor Keith White, Vice Chair Essa (Township)

Councillor Doug Lougheed, Past Chair Innisfil (Town)

Councillor Gail Little Amaranth (Township)

Councillor Connie Leishman Clearview (Township)

Councillor Deb Doherty Collingwood (Town)

Councillor Terry Mokriy Grey Highlands (Municipality)

Councillor Fred Nix Mono (Town)

Councillor Keith Lowry Mulmur (Township)

Councillor Donna Jebb New Tecumseth (Town)

Councillor Walter Benotto Shelburne (Town)

Mayor Bill French Springwater (Township)

Deputy Mayor Nina Bifolchi Wasaga Beach (Town)

Regrets:

Councillor Bob Meadows Adjala-Tosorontio (Township)

Councillor Rose Romita Barrie (City)

Councillor Ron Orr Bradford West Gwillimbury (Town)

Councillor Darren White Melancthon (Township)

Councillor Phil Hall Oro-Medonte (Township)

Staff: Doug Lougheed, Chief Administrative Officer, Byron Wesson, Director, Lands, Education and

Stewardship Services, Chris Hibberd, Director, Watershed Management Services, Sheryl

Flannagan, Director, Corporate Services. Laurie Barron, Coordinator, CAO and Corporate

Services/Recorder

CALL TO ORDER

Chair Ardiel called the meeting to order at 9:05 a.m.

1. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST

None noted

Agenda

2. MOTION TO ADOPT AGENDA

Moved by: W. Benotto Seconded by: Deb Doherty

RES: 12-18

RESOLVED THAT: the Agenda for Board of Directors Meeting #02-18-BOD dated

February 23, 2018 be adopted.

Carried;

3. ANNOUNCEMENTS

Conservation Champion Awards, April 17, 2018

Annual reports have been distributed

4. PRESENTATIONS

There were no presentations for this meeting.

5. DEPUTATIONS

Swaley Drain Presentation on behalf of the Township of Springwater

Ken Smart, P. Eng. K. Smart Associates Ltd.

The Board of Directors received a deputation by Kenn Smart, P.Eng, on behalf of the

Township of Springwater with regards lowering water levels with the Swaley Drain,

which outlets into the Minesing Wetlands. The drain will improve drainage of nearby

agricultural lands.

Moved by: B. French Seconded by: D Jebb

RES: 13-18

RESOLVED THAT: the board receives for information the presentation regarding the

Swaley Drain in the Township of Springwater as presented by Ken Smart, K. Smart

and Associates Ltd.

7. HEARINGS

There were no Hearings requested under Section 28 of the Conservation Authorities Act for this meeting.

8. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION

Board Members were requested to identify those items from the Consent List that

they wish to have considered for separate discussion.

Agenda

9. CONSENT LIST

A) Adoption of Minutes

A.1) Approval of Minutes of the Board of Directors Meeting BOD-13-17 (end of 2017 business) held on January 26, 2018.

Moved by: D. Doherty Seconded by: G. Little RES: 14-18

RESOLVED THAT: the Board of Directors approve the minutes of the BOD-13-17 Board meeting held on January 26, 2018.

Carried;

A.2) Approval of Minutes of the Board of Directors Meeting BOD-01-18-BOD held on January 26, 2018.

Moved by: K. Lowry Seconded by: D. Lougheed RES: 15-18

RESOLVED THAT: the Board of Directors approve the minutes of the BOD-01-18 meeting held on January 26, 2018.

Carried;

B) Correspondence

B.1) A letter from the Ministry of Municipal Affairs dated January 4, 2018 regarding

NVCA’s application to the Disaster Recovery Assistance for Ontarians program.

Application was denied.

Approved by consent

RESOLVED THAT: the correspondence listed in this agenda be received by the board.

C) Staff Reports

C-1) Staff Report No. 01-02-18-BOD from the Director, Lands, Education and Stewardship

Services regarding the Nottawasaga Bluffs Conservation Area Emergency Action Plan

Approved by consent.

RESOLVED THAT: the Staff Report No. 01-02-18-BOD regarding the Emergency

Action Plan overview for Nottawasaga Bluffs CA be received as presented.

Agenda


regarding a Request for Proposal - Integrated Watershed Management Plan.


RESOLVED THAT: Staff Report No. 03-02-18-BOD regarding the Integrated Watershed

Management Plan be received and approved.


regarding the Appointment of Officers under the Conservation Authorities Act; and

permit signing authority.


RESOLVED THAT: Andrew Fera, NVCA Regulations Technician be appointed an officer

for NVCA as per Section 10 of Ontario 172/06; Section 28(1) (d) of the Conservation

Authorities Act; and

FURTHER THAT: the following staff positions be delegated the authority to approve

permissions consistent with Board approved policies and guidelines, for a maximum

period of 24 months (2 years), under Ontario Regulation 172/06:

CAO/Secretary-Treasurer

Director, Watershed Management Services

Manager, Planning Services

Senior Regulations Technician

Regulations Technician

C-5) Staff Report No. 05-02-18-BOD from the Communications Coordinator regarding the

Communications Report –Dec. 5, 2017, to Feb, 9, 2018


RESOLVED THAT: Staff Report No. 06-02-18-BOD regarding NVCA Communications

Dec. 5, 2017, to Feb. 9, 2018, be received.

C-6) NVCA Customer Satisfaction Report for 2017.


RESOLVED THAT: the Board received the 2017 NVCA Customer Satisfaction Report

for information.

Agenda

10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING

SEPARATE DISCUSSION

Moved by: D. Doherty Seconded by: D. Jebb RES: 16-18 RESOLVED THAT: agenda items number C2 having been identified as requiring

separate discussion, be referred for discussion under Agenda Item #10; and

FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and

FURTHER THAT: any items in the consent list not referred for separate discussion, and

for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration.

Carried;

C-2) Staff Report No. 02-02-18-BOD from the Director, Lands, Education and Stewardship

Services regarding the Wagner and Dunsmore Property Management Plans.

Moved by: W Benotto Seconded by: G. Little

RES: 17-18

RESOLVED THAT: Staff Report No. 02-02-18-BOD seeking Full Board endorsement of

the draft Wagner and Dunsmore Property Management Plans be approved as

presented.

Carried;

11. CLOSED SESSION

Moved by: D. Lougheed Seconded by: C. Leishman RES: 18-18

RESOLVED THAT: this meeting of the Board of Directors No. 02-18-BOD move into

closed session at 10:12a.m. to address matters pertaining to:

Personal matters about an identifiable individual, including Authority staff; and

THAT: Doug Hevenor, Chief Administrative Officer and Sheryl Flannagan, Director,

Corporate Services be in attendance.

Carried;

Agenda

Moved by: D. Lougheed Seconded by: D. Jebb

RES: 19-18 RESOLVED THAT: the Board of Directors rise from closed session at 11:24 a.m. and

report progress.

Carried;

Moved by: K. White Seconded by: W. Benotto

RES: 20-18

RESOLVED THAT: the Board of Directors approve Staff Report No. 07-02-18-BOD

regarding salary compensation review; and

FURTHER THAT: the Board of Directors approve Option #3 as proposed by staff; and

FURTHER THAT: staff be directed to add the additional costs as an amendment to the

2018 budget and adjust levy invoices to member municipalities.

Amended;

Amendment to original:




FURTHER THAT: the Board of Directors approve Option #3, (as presented at

$43,000.) as proposed by staff; and

FURTHER THAT: staff be directed to implement option #3, to be funded through

reserves, fee review, savings in other budget lines and other; and

FURTHER THAT: board members report to their council regarding this report and

potential impact to 2019 budget.

Amended;

Friendly Amendment:


RES:20-18



FURTHER THAT: the Board of Directors approve Option #3, (as presented at

$43,000.) as proposed by staff; and

Agenda

FURTHER THAT: staff be directed to implement option #3, to be funded through

reserves, fee review, savings in other budget lines and other; and

FURTHER THAT: the Chair report to the municipalities regarding this report and

potential impact to the 2019 budget.

Recorded vote

Board Member Municipality Yea Nay Councillor B. Meadows Adjala-Tosorontio Absent Councillor G. Little Amaranth √ Councillor R. Romita Barrie Absent Deputy Mayor G. Ardiel Blue Mountains √ Councillor R. Orr Bradford West Gwillimbury Absent Councillor C. Leishman Clearview √ Councillor D. Doherty Collingwood √ Councillor K. White Essa √ Councillor T. Mokriy Grey Highlands √ Councillor D. Lougheed Innisfil √ Mayor Darren White Melancthon Absent Councillor F. Nix Mono √ Councillor K. Lowry Mulmur √ Councillor D. Jebb New Tecumseth √ Councillor P. Hall Oro-Medonte Absent Councillor W. Benotto Shelburne √ Mayor Bill French Springwater √ Deputy Mayor Nina Bifolchi Wasaga Beach √ Total 12 1

Carried;

ADJOURN

Moved by: D. Jebb Seconded by: N. Bifolchi

RES: 21-18

RESOLVED THAT: this meeting adjourn at 11:40 a.m. to meet again April 27, 2018 or at the

call of the Chair.

_______________________________ ___________________________

Chair Gail Ardiel Doug Hevenor, Chief Administrative

Officer

Approved this 27th day of April, 2018

Agenda

Agenda

Staff Report No: 04-03-18-BOD

Date: April 27, 2018

To: Chair and Members of the Board of Directors

From: Chris Hibberd


SUBJECT: Request for Quote for Ecology Review Services

Recommendation

RESOLVED THAT: Staff Report No. 04-03-18-BOD regarding the ecology

review be received; and

FURTHER THAT: the following firms be included in a roster of consultants

to provide ecological review support to the NVCA.

North-South Environmental Inc. R.J. Burnside and Associates Dougan and Associates

Natural Resource Solutions Inc. (NRSI) Beacon Environmental

Purpose of the Staff Report

This report is intended to provide the results of the Request for Quote (RFQ) for the proposed Ecology Review Services.

Background

NVCA has experienced a significant increase in the number of applications and inquiries over the last 2-3 years. This trend continues in 2018 and is expected for

the foreseeable future. The current NVCA Strategic Plan identifies “The watershed is changing and pressures for growth are mounting. Growth from the GTA is coming

in the form of escalating demands for housing, employment and outdoor recreation. As directed by the Ontario Places to Grow Act, the watershed will accommodate 100,000 more people by the year 2031.”

Agenda

Some of NVCA’s key areas of interest include ensuring the protection of natural heritage systems and all wetlands as well as providing municipalities with natural heritage technical support as identified in service agreements. Staff that provide

this review also carry out watershed monitoring. In addition, our primary review staff person is on long term leave. The NVCA has posted a job for a planning

ecologist contract position to address the leave of absence. In addition and to assist with the increasing workload, an RFQ was posted on Biddingo and advertised on our website closing on March 5, 2018. The NVCA received a total of 11 quotes.

Issues/Analysis

The RFQ identified that the quotes should address the following services

requirements:

1. Review Planning Act, Conservation Authority Act and Environmental Assessment Act applications from an ecological perspective identifying where

NVCA policy and program interests may be affected. 2. Review and provide ecological comments on planning and development related

applications, municipal and internal initiatives, as well as comprehensive environmental studies from an ecological perspective.

3. Conduct site/field visits with NVCA staff in support of permit and planning

applications and client inquiries. Site visits may include, but not limited to, the following: wetland delineation, top of bank staking, and dripline determination.

4. Provide expert advice on planning matters that may require appearances at NVCA Hearing Board, OMB hearings, etc.

5. Ensure that the reviewer has a post-secondary education in biology, ecology or

a related discipline. Also, certification in Ontario Wetland Evaluation System and training in the Ecological Land Classification System for Southern Ontario

would be an asset. 6. Provide confirmation of working knowledge of statutes and regulatory controls

affecting land use planning and development in Ontario such as the Planning

Act, Conservation Authorities Act and Regulations, Environmental Assessment Act, Provincial Policy Statement, Greenbelt Plan, etc.

7. Must show strong working knowledge of ecological principles, ecological land classification systems, aquatic/terrestrial flora and fauna, and natural heritage systems planning and management.

As noted above, the NVCA received 11 quotes and from those quotes staff are recommending the following 5 preferred quotes. The preferred quotes are from the

following firms:

North-South Environmental Inc.

R.J. Burnside and Associates Dougan and Associates Natural Resource Solutions Inc. (NRSI)

Beacon Environmental

Staff are recommending that a roster of consultants be approved to provide

ecological review support. The intent of the roster approach is to reduce any potential conflict of interest concerns or possible workload matters. Staff propose the roster be based on the above noted firms.

Agenda

Relevance to Authority Policy/Mandate

The Conservation Authorities Act identifies conservation of natural resources and Ontario Regulation 172/06 stipulates the protection of all wetlands. NVCA’s

Strategic Plan includes the following goal: “To protect, enhance and restore the watershed to support a healthy environment, healthy communities and healthy

lifestyles by anticipating and taking action to address watershed impacts and pressures.”

Impact on Authority Finances

The cost of engagement of consultant’s would be addressed within the approved budget. In some cases the cost may be borne by the applicant outside of the

approved planning services fee schedule subject to the agreement of all parties.

Reviewed by: Approved for submission by:

Original Signed by Original Signed by

Chris Hibberd, Doug Hevenor,

Director, Watershed Management Services Chief Administrative Officer

Agenda

Staff Report: 05-03-18-BOD


TO: Chair and Members of the Board of Directors

FROM: Ryan Post

Senior Hydrogeologist

______________________________________________________

SUBJECT: Appointment of Risk Management Inspector for the Nottawasaga

Valley Conservation Authority as required under Sections 48 (1-3) of

the Clean Water Act, 2006

Recommendation

RESOLVED THAT: Staff Report No. 05-03-BOD regarding the appointment

of Ms. Angela Mills as Risk Management Inspector as required under

Sections 48 (1-3) of the Clean Water Act, 2006 be approved; and

FURTHER THAT: a certificate of appointment be issued as required by

Section 48(3) of the Act.


The purpose of this Staff Report is to have Ms. Angela Mills designated as Risk

Management Inspector as required under Sections 48 (1-3) of the Clean Water Act,

2006.

Background

The Clean Water Act, 2006 (hereinafter referred to as the Act) enables

municipalities to enter into an agreement with a Source Protection Authority (SPA)

for the enforcement of Part IV of the Act. Once an agreement has been entered

into, the SPA is required to appoint Risk Management Official/s (RMO) and Risk

Management Inspector/s (RMI) to carry out required Part IV power enforcement

Agenda

tasks. Once appointed, the SPA shall also issue a certificate of appointment to each

Risk Management Officer and Risk Management Inspector.

The Conservation Authority serves as the Source Protection Authority under

regulation 284/07 of the Act, and hence the Conservation Authority is ultimately

responsible for appointing the RMO and RMI.

The NVCA provides Part IV power enforcement services to the municipalities of New

Tecumseth, Mono, Essa, Mulmur, Clearview, Innisfil, Melancthon, and Shelburne.

Presently, Ryan Post is the Risk Management Official and Inspector and Michael

Saunders the Alternate Risk Management Inspector for the NVCA. Section 48 (3)

requires that once appointed, the RMO/RMI will be issued a certificate of

appointment.

Issues/Analysis

The Act requires that the Conservation Authority serving as the Source Protection

Authority under regulation 284/07 of the Act appoints a Risk Management Official

and a Risk Management Inspector where Part IV delegation has occurred. The

appointments will assist in the delivery of the program.

Relevance to Authority Policy/Mandate

NVCA is the lead agency for the Nottawasaga Valley Source Protection Authority

under the Clean Water Act. Drinking Source Water Protection Part IV policies to be

implemented are within the Source Protection Plan.


All services will be completed on a cost recovery basis for the participating

municipalities. Funds for completing the services will assist in retaining the position

that would otherwise be harder to fund, as funding for SWP declines in the near

future.



Chris Hibberd Doug Hevenor

Director, Watershed Management Services Chief Administrative Officer

Agenda

REVISED

Staff Report No.: 06-03-18-BOD


MEETING NO: BOD-03-18


FROM: Byron Wesson,

Director, Lands, Education and Stewardship Services

Chris Hibberd,


SUBJECT: Swaley Drain, Township of Springwater

Recommendation

RESOLVED THAT: Staff Report No. 06-03-18-BOD regarding the Township of Springwater’s Swaley Drain project be received and approved.


The purpose of this report is to provide background on the proposed Swaley Drain and outline NVCA’s permit and land ownership interests.

Background

The Swaley Drain is a municipal drain that was originally built in 1898 and incorporates a watershed area within Springwater Township that reaches from the

southern edge of Anten Mills, parts of Minesing and several rural properties in between. The outlet for the Swaley Drain is within Minesing Wetlands. The Township received notice for drain improvement from an agricultural producer

whose fields have been negatively affected by the present condition of the Swaley Drain. The Township’s drainage engineer has been investigating opportunities to

alleviate the reported drainage issues impacting on field tile outlets. The Drainage Act allows for improving, extending to an outlet or altering the drainage works under a report of an engineer appointed by the municipality.

Agenda

Based on discussions with Township representatives, staff understand that

proposed works are intended to ensure proper function of the municipal drain and the areas agricultural tile drains. The Township has also provided historical

reference outlining construction of similar past drainage works including improved drainage at the confluence of the Muskrat Creek and the Nottawasaga River.

Issues/Analysis:

The Township is proposing to extend the Swaley Drain and to improve the outlet for

Muskrat Creek. The construction is within the Minesing Wetland and within the regulatory floodplain. Due to the noted hazards and environmental features the works are within an area regulated by the NVCA pursuant to Ontario Regulation

172/06 and will require permit approval. In addition, a portion of the works appear to be on lands owned by the NVCA.

NVCA Lands: There have been two options presented for works to improve drainage on the Swaley drain. Option 1 included extensive channeling (approximately 4 km) to join the existing outlet of Swaley drain to what is known

as the Cavana ditch. This option was largely discouraged by landowners, NVCA and township staff due to high costs and environmental impacts. Option 2 (as

presented at the February 23 NVCA board meeting) would see a 300m extension of the existing Swaley drain outlet into a historic creek bed (Muskrat Creek) and an improvement to the end of the Muskrat Creek by enhancing its outlet into the

Nottawasaga River. It is anticipated that water levels in the Swaley drain would be lowered by 300 mm. All of this work would take place on both NVCA and MNRF

lands with the majority being NVCA.

This project will realize impacts to the immediate drain area from construction activity. Staff will be recommending and ensuring that matting will be used for

transporting heavy equipment in and out of the work site. It is believed that any proposed disturbances will be minimized through this process. Staff are reviewing

all options for dealing with the spoils (spread thinly around the channeled area/pile on one side of channel and/or remove completely) and will make recommendations accordingly. There are also some environmental enhancement options that staff

and the contractor will consider for this project including tree planting, fish and turtle nesting habitat.

NVCA Permit Approval: Current Provincial and NVCA Planning and Regulation Guidelines (2009) identify that new development should be directed outside of

wetlands to avoid the potential to interfere with many of the natural features or ecological functions of wetlands. NVCA staff would note that while the Provincial Policy Statement definition of development excludes works subject to the Drainage

Act, the Conservation Authorities Act does not include this same provision.

In support of the review of a permit application, the NVCA may request an

Environmental Impact Study (EIS) to address interference with a wetland. An EIS is a mechanism for assessing impacts to determine the appropriateness of a proposal.

Agenda

An EIS must be carried out by a qualified professional, with recognized expertise in

the appropriate area of concern. Staff’s intent in the review of the EIS and other essential documentation is to ensure that the works do not result in adverse

impacts on the Minesing Wetland and associated watercourses. In this regard, ecology staff have identified specific concerns that the works at the confluence of Muskrat Creek and the Nottawasaga River have the potential to result in adverse

impacts that should be examined.

Subject to the Board’s concurrence and prior to issuance of a permit, the proposed

works should be supported by the following satisfactory details submitted by the municipality:

An Environmental Impact Study that examines the environmental impacts and

provides recommendations that ensure that the final proposed works are designed (and phased if necessary) in such a manner to avoid, mitigate and

where necessary offset environmental impacts to achieve no net loss to the natural heritage system;

Details prepared by a professional engineer confirming that the proposed works

will not result in adverse flooding impact to adjacent properties. In addition, the proposed drainage works should be reviewed and approved by fluvial

geomorphologist;

Detailed construction drawings/plans outlining the extent of the works, erosion and sediment control measures, restoration of disturbed areas, and

enhancement plantings and habitat creation; and,

Appropriate landowner permissions and other required approvals (e.g. MNRF

and DFO).

NVCA staff will continue to assist through ongoing discussions with Township staff, Drainage Engineer and other involved qualified professionals.

Relevance to Authority Policy/Mandate:

The project is subject to the requirements of the Conservation Authorities Act and Ontario Regulation 172/06. The Drainage Act makes reference to Conservation Authorities involvement in the drainage projects including: notification of a project

and the ability to appeal. In addition, under the Drainage Act the NVCA as a benefitting landowner is subject to assessment of a portion of the project’s cost

including construction and maintenance costs.

Agenda

Impact on Authority Finances:

Costs associated the Drainage Act works will be addressed through NVCA’s Land Acquisition Reserve. It is anticipated that NVCA’s share of this $200,000 project

will realize approximately $10,000. Future maintenance costs (every 10 to 15 years) are expected to realize $1500 to $2000 as part of our accessed share of the drain. The staff costs associated with the review and issuance of related permit(s)

is addressed within the existing 2018 budget.

Submitted by: Approved for submission by:

Original Signed by Original Signed by Original Signed by

Byron Wesson Chris Hibberd, Doug Hevenor

Director, Director, Chief Administrative Officer

Lands, Education Watershed

and Stewardship Management Services

Attachment: Location Map

Agenda

ENCLOSURE 9

Agenda

Staff Report: 07-03-18-BOD


To: Chair and Members of the Board of Directors

From: Sheryl Flannagan

Director, Corporate Services

SUBJECT: 2018 First Quarter Budget Report

Recommendation

RESOLVED THAT: the Board of Directors receive Staff Report No. 07-03-18-

BOD regarding the 2018 first quarter financials; and

FURTHER THAT: staff continue to monitor budget activities.


The purpose of this Staff Report is to provide quarterly information to the Board

regarding the status of the budget activities.

Background

On December 15, 2017 the Board approved the NVCA’s 2018 budget. Quarterly

reports are given to the Board to update on the status of the budget activities and

any variations expected.

Issues/Analysis

The following are the highlights for the first three months operations of the NVCA:

Expenditures to date are on track, with 19.46% of the budgeted expenses

(25% of budget year completed).

Agenda

Revenues are tracking well, with 23.2% of the budgeted revenues

recognized. This includes the first three months of the general municipal levy

of $561,728.

Most program areas, at this time are tracking revenues and expenditures

consistent with the approved budget and anticipate a balanced budget.

Individual Program Updates

Land, Education and Stewardship Services:

Forestry 110

Forestry revenues as of March 31st are tracking higher than budgeted due to

some earlier than expected invoicing from some funding partners. We also

completed 10 managed forest plans much earlier than normal and they have

been invoiced.

Expenses are tracking lower than budgeted and are composed largely of

memberships and professional dues which came earlier than usual as well as

seed required for frost seeding. With the delayed spring, planting operations

are later than normal so materials have not been required.

Staff anticipate a balanced budget for 2018

Conservation Lands – 150

2018 budgeted user fee revenues for the 1st quarter were estimated at

$41,237. Revenues in program 150 are tracking approximately $7,000

higher than expected due to an increase in contributions and user fees.

Expenses in program 150 are tracking slightly higher than expected for the

1st quarter due to the Friends of Utopia Grist Mill window replacement project

getting underway earlier than expected.

Based on the revenues received to date and current bookings, staff are

confident program 150 will realize a balance for 2018.

Tiffin CA – 661

2018 budgeted user fee revenues for the 1st quarter were estimated at

$72,672. Revenues in program 661 are $9,000 higher than expected due to

strong sales of maple syrup.

Expenses in program 661 are tracking on target.

Based on the revenues received to date, current bookings and projected

expenditures staff are confident program 661 will see a balanced year end

budget in 2018.

Agenda

Corporate Workshop-Vehicle and equipment – 650

Program expenditures for 1st quarter are being tracked and are $55,000

higher than budgeted due to the vehicle purchases that took place in

February as opposed to June.

A balanced budget is expected for 2018.

Healthy Waters – 120

Revenues for the 1st quarter are on track with the approved budget due to

grants and contributions with funding partners.

Expenses are tracking slightly higher than anticipated due to the increase in

projects but are offset by the increase in revenues.

Staff anticipate a balanced budget for 2018

Tiffin Education – 630

2018 revenues as of March 31st are tracking approximately $40,000 higher

than budgeted for 1st quarter.

Expenses are tracking higher than budgeted due to special projects funded

by Enbridge Gas, Rotary Club of Barrie and Simcoe County School Board.

Staff anticipate a balanced budget in program 630 for 2018.

Watershed Management:

Planning – 310

Planning user fee revenues as of March 31st are approximately

$166,372 (excluding levy and reserve use). Based on the revenues received to date and should this pace continue

through the rest of the year, the planning user fee revenues are currently

trending below the budgeted amounts. However, we are entering the busiest portion of the year for application review.

Planning expenses are currently tracking below budget. In summary, should the current trends continue, staff anticipates a balanced

budget for planning.

Engineering- 400

The Engineering cost center is used to track engineering special projects and

administrative costs for engineering. Engineering budget is on target to be balanced at year end.

Environmental Services - 420

This program is tracking as per approved budget is on target to have a balanced budget.

Agenda

Flood Program - 430-440 Flood has issued 8 flood messages this year to date. Staff are currently finalizing the National Disaster Mitigation Program (NDMP)

Flood Risk Assessment report for several flood-prone communities in our watershed. The Wasaga Beach Floodplain Mapping NDMP project is also

ongoing. Flood Program budget is on target to balance.

Source Protection (SWP) - 460

Source Water Protection is on budget at the end of the 1st quarter which corresponds to the end of the 2017-2018 SWP agreement. The 2018-2019

SWP agreement between the NVCA and Lake Simcoe Region Conversation Authority has been executed.

RMO work continues and staff have been working on addressing threats

through Risk Management Plans.

Corporate Services: GIS/IT 410/Governance 670/Admin 660/680

GIS/Tech support - 410

Capital Asset purchases are tracking higher due to the requirement to purchase a server in Q1 instead of Q2. However this won’t affect year end as

the purchase is within the approved budget. A balanced budget is anticipated.

Governance 670

Does not have 1st quarter mileage and per diem expenses as they were paid

out to the members in April.

Expenses are tracking as per the approved budget.

Balanced budget is expected.

Corporate Admin 660 & 680

The staff and administrative expenditures are tracking at anticipated values after 1st quarter.

Yearend forecast is anticipated to be balanced.


The 2018 Approved Budget totals $4,744,148 in revenue as compared to the 2017

approved budget of $4,773,789. Additionally, staff time to prepare this report is

addressed in the 2018 budget.



Sheryl Flannagan Doug Hevenor

Director, Corporate Services Chief Administrative Officer

Attachment 1 – March 31, 2018 Statement of Operations

Agenda

SUMMARY OF NVCA BUDGETED PROGRAM ACTIVITY March 31, 2018 (unaudited)

Column1 Column2

APPROVED OPERATIONS

BUDGETProgram Expense

Cost Recovery

Capital Asset Purchases Total Expense

Expense vs Budget Program Levy

Other Program Revenues

Use of Reserves

Donated Land

TotalRevenue

Total Revenue vs

BudgetSurplus /

DeficitLAND & WATER & STEWARDSHIP SERVICES110 Reforestation 471,315.61 36,043.64 5,360.50 41,404.14 8.78% 18,058.90 15,635.90 33,694.80 7.15% -7,709.34120 Healthy Waters 539,495.31 66,385.84 6,562.55 72,948.39 13.52% 33,873.83 60,368.77 94,242.60 17.47% 21,294.21150 Conservation Lands 181,100.64 19,610.43 8,072.47 27,682.90 15.29% 33,577.66 14,485.82 48,063.48 26.54% 20,380.58PLANNING 310 Planning 975,320.65 162,945.25 13,439.15 176,384.40 18.08% 32,455.16 166,372.48 198,827.64 20.39% 22,443.24ENGINEERING & TECHNICAL SERVICES400 Engineer & Technical Service 60,230.99 70,986.27 -12,091.46 58,894.81 97.78% 15,057.75 57,814.64 1,994.31 74,866.70 120.99% 15,971.89420 Environmental Services 278,737.53 20,065.11 7,082.22 27,147.33 9.74% 54,628.13 14,424.00 69,052.13 24.77% 41,904.80430-442 Flood Control 401,281.10 59,533.54 20,448.99 79,982.53 19.93% 47,572.78 22,150.52 -16,699.89 53,023.41 17.38% -26,959.12460 Groundwater Management 233,844.95 37,918.13 4,189.34 42,107.47 18.01% 56,028.86 56,028.86 23.96% 13,921.39TIFFIN CENTRE630 Tiffin Education 274,751.29 43,234.13 5,393.87 48,628.00 17.70% 9,312.82 80,294.10 89,606.92 32.61% 40,978.92661 Tiffin CA - Infrastructure 327,491.55 59,653.52 4,561.52 18,335.27 82,550.31 25.21% 51,372.89 15,040.73 15,000.00 81,413.62 20.28% -1,136.69COST RECOVERY CENTRES 410 GIS / IT Support 272,788.57 59,955.33 -433.19 13,462.09 72,984.23 59,522.14 13,462.09 72,984.23 0.00650 Workshop Vehicle & Equip 80,000.00 28,316.47 -28,316.47 53,932.80 53,932.80 53,932.80 53,932.80 0.00660 Occupancy Costs 24,062.44 -22,867.75 1,194.69 1,194.69 1,194.69 0.00670 Governance 304,027.84 87,408.70 -11,401.74 76,006.96 67,429.11 8,577.85 76,006.96 0.00680 Corporate Admin Support 563,687.16 104,310.86 104,310.86 137,671.79 11,283.44 148,955.23 26.43% 44,644.37

Total Operations 4,964,073.19 880,429.66 0.00 85,730.16 966,159.82 19.46% 561,727.65 513,899.26 76,267.16 0.00 1,151,894.07 23.20% 185,734.25Add back: Amortization of AssetsDonated Land 0.00Net Surplus (Deficit) to Distribute to Reserves 185,734.25

Column1 Column2 Column3

Budgeted Capital

Expenditure

Approved Draw From Reserve*

Actual Use of

Reserve

Actual Capital

Expenditure Column4110 Reforestation120 Healthy Waters 12,000.00 12,000.00150 Conservation Lands -9,800.00 -9,800.00310 Planning Services 25,000.00 25,000.00400 Engineer & Technical Service

Resolution #C.3 April 22/16 BOD-04-16 25,500.00 1,994.31Resolution # C.3 Sept 22/17 BOD-09-17 35,430.00

410 GIS / IT Support 34,700.00 34,700.00 13,462.09 13,462.09420 Environmental Monitoring 37,225.00 37,225.00430 Flood 20,000.00 20,000.00 -22,150.52

Resolution # C.1 Nov 24/17 BOD-11-17 52,000.00 5,450.63460 Groundwater Management 10,000.00 10,000.00630 Education650 Workshop Vehicle & Equip 80,000.00 80,000.00 53,932.80 53,932.80661 Tiffin CA - Infrastructure 26,000.00 26,000.00 15,000.00 18,335.27670 Governance 34,311.39 34,311.39 8,577.85680 Corporate Admin Support

269,436.39 370,366.39 76,267.16 85,730.16*Approved Draw from Reserve--Budgeted and Board Approval

Agenda

Division 110

CURRENT QTR CURRENT QTR ACTUAL BUDGET OVER (UNDER) BUDGETACTUALS BUDGET YTD YTD YTD BUDGET 2018

REVENUE:Municipal Levy Non Match 18,058.90 18,058.90 18,058.90 18,058.90 - 72,235.61 Municipal Grants 960.00 - 960.00 - 960.00 13,000.00 Contributions 5,930.00 - 5,930.00 - 5,930.00 326,580.00 Federal Sources - - - - - 7,000.00 User Fees 8,745.90 - 8,745.90 - 8,745.90 52,500.00 TOTAL REVENUE 33,694.80 18,058.90 33,694.80 18,058.90 15,635.90 471,315.61

EXPENSES: Wages and Interprogram Charges 33,827.27 40,897.34 33,827.27 40,897.34 (7,070.07) 163,589.37

33,827.27 40,897.34 33,827.27 40,897.34 (7,070.07) 163,589.37

Other Interprogram ChargesCost Recovery 5,360.50 9,444.06 5,360.50 9,444.06 (4,083.56) 37,776.24

5,360.50 9,444.06 5,360.50 9,444.06 (4,083.56) 37,776.24

Other ExpensesStaff Expense 110 - - - - - 300.00 Memberships Prof.Dues 110 768.33 - 768.33 - 768.33 750.00 Material&Supply 110 1,448.04 3,000.00 1,448.04 3,000.00 (1,551.96) 6,200.00 Cost of Trees 110 - - - - - 142,100.00 Equipment Costs 110 Reforestation - - - - - 500.00 Consultant Fees 110 Outsource Cont - - - - - 120,000.00 Uniform & Special Clothing Expense - 100.00 - 100.00 (100.00) 100.00

2,216.37 3,100.00 2,216.37 3,100.00 (883.63) 269,950.00

TOTAL EXPENSES 41,404.14 53,441.40 41,404.14 53,441.40 (12,037.26) 471,315.61

SURPLUS (DEFICIT) (7,709.34) (35,382.50) (7,709.34) (35,382.50) 27,673.16 -

Reforestation

Nottawasaga Valley Conservation AuthorityUnaudited Statement of Operations

For The 3 Periods Ending March 31, 2018

Agenda

Division 120


REVENUE:Municipal Levy Non Match 34,873.83 33,873.83 34,873.83 33,873.83 1,000.00 145,495.31 Provincial Grants 3,512.50 - 3,512.50 - 3,512.50 31,000.00 Municipal Grants - 2,000.00 - 2,000.00 (2,000.00) 23,000.00 Contributions 27,265.79 19,713.33 27,265.79 19,713.33 7,552.46 78,000.00 Federal Sources 28,590.48 35,000.00 28,590.48 35,000.00 (6,409.52) 246,000.00 User Fees - - - - - 4,000.00 Use of Reserves - - - - - 12,000.00 TOTAL REVENUE 94,242.60 90,587.16 94,242.60 90,587.16 3,655.44 539,495.31


48,995.88 64,774.26 48,995.88 64,774.26 (15,778.38) 259,097.04


6,562.55 15,162.07 6,562.55 15,162.07 (8,599.52) 60,648.27

Other ExpensesStaff Expense 120 225.95 500.00 225.95 500.00 (274.05) 800.00 Material&Supply 120 17,164.01 10,000.00 17,164.01 10,000.00 7,164.01 205,000.00 Uniform & Special Clothing Expense - 50.00 - 50.00 (50.00) 150.00 Advertisement 120 - 1,200.00 - 1,200.00 (1,200.00) 1,800.00 Capital Asset Purchases - - - - - 12,000.00

17,389.96 11,750.00 17,389.96 11,750.00 5,639.96 219,750.00

TOTAL EXPENSES 72,948.39 91,686.33 72,948.39 91,686.33 (18,737.94) 539,495.31

SURPLUS (DEFICIT) 21,294.21 (1,099.17) 21,294.21 (1,099.17) 22,393.38 -

Healthy Waters



Agenda

Division 150


REVENUE:Municipal Levy Non Match 33,577.66 33,577.66 33,577.66 33,577.66 - 134,310.64 Provincial Grants - - - - - 2,500.00 Contributions 4,145.19 700.00 4,145.19 700.00 3,445.19 3,500.00 User Fees 10,340.63 6,960.00 10,340.63 6,960.00 3,380.63 50,590.00 Use of Reserves - - - - - (9,800.00) TOTAL REVENUE 48,063.48 41,237.66 48,063.48 41,237.66 6,825.82 181,100.64


2,990.95 22,442.59 2,990.95 22,442.59 (19,451.64) 89,770.36


8,072.47 12,511.32 8,072.47 12,511.32 (4,438.85) 50,045.28

Other ExpensesStaff Expense 150 Conservation Lan 24.90 - 24.90 - 24.90 400.00 Material&Supply 4,964.82 1,250.00 4,964.82 1,250.00 3,714.82 10,000.00 Legal Costs 150 - - - - - 1,000.00 Insurance 150 1,036.90 1,675.00 1,036.90 1,675.00 (638.10) 6,700.00 Taxes 8,953.12 2,894.00 8,953.12 2,894.00 6,059.12 18,365.00 Hydro 150 59.77 50.00 59.77 50.00 9.77 200.00 Interest & Bank Chgs Lands 126.86 300.00 126.86 300.00 (173.14) 1,200.00 Maintenance Supplies 150 - - - - - 500.00 Advertisement 150 1,453.11 1,460.00 1,453.11 1,460.00 (6.89) 2,920.00

16,619.48 7,629.00 16,619.48 7,629.00 8,990.48 41,285.00

TOTAL EXPENSES 27,682.90 42,582.91 27,682.90 42,582.91 (14,900.01) 181,100.64

SURPLUS (DEFICIT) 20,380.58 (1,345.25) 20,380.58 (1,345.25) 21,725.83 -

Conservation Lands



Agenda

Division 310


REVENUE:Municipal Levy Non Match 32,455.16 32,455.16 32,455.16 32,455.16 - 129,820.65 User Fees 166,372.48 183,500.00 166,372.48 183,500.00 (17,127.52) 820,500.00 Use of Reserves - - - - - 25,000.00 TOTAL REVENUE 198,827.64 215,955.16 198,827.64 215,955.16 (17,127.52) 975,320.65


153,060.23 190,232.56 153,060.23 190,232.56 (37,172.33) 760,930.25


13,439.15 37,222.60 13,439.15 37,222.60 (23,783.45) 148,890.40

Other ExpensesStaff Expense 310 - 50.00 - 50.00 (50.00) 250.00 Memberships Prof.Dues 310 1,660.98 3,000.00 1,660.98 3,000.00 (1,339.02) 3,000.00 Material&Supply 310 55.00 - 55.00 - 55.00 - Legal Costs 2,759.15 8,750.00 2,759.15 8,750.00 (5,990.85) 35,000.00 Consultant Fees 310 - - - - - 2,500.00 Insurance 310 E&OLiability Premium 5,409.89 5,875.00 5,409.89 5,875.00 (465.11) 23,500.00 Office Expenses - - - - - 750.00 Bad Debt Expense 310 Planning - - - - - 500.00

9,885.02 17,675.00 9,885.02 17,675.00 (7,789.98) 65,500.00

TOTAL EXPENSES 176,384.40 245,130.16 176,384.40 245,130.16 (68,745.76) 975,320.65

SURPLUS (DEFICIT) 22,443.24 (29,175.00) 22,443.24 (29,175.00) 51,618.24 -

Planning



Agenda

Division 400


REVENUE:Municipal Levy Non Match 15,057.75 15,057.75 15,057.75 15,057.75 - 60,230.99 Federal Sources 57,814.64 - 57,814.64 - 57,814.64 - Use of Reserves 1,994.31 - 1,994.31 - 1,994.31 - TOTAL REVENUE 74,866.70 15,057.75 74,866.70 15,057.75 59,808.95 60,230.99

EXPENSES: Wages and Interprogram Charges 17,530.93 15,645.28 17,530.93 15,645.28 1,885.65 62,581.13

17,530.93 15,645.28 17,530.93 15,645.28 1,885.65 62,581.13

Other Interprogram ChargesInterprogram Charge (18,750.00) (18,750.00) (18,750.00) (18,750.00) - (75,000.00) Cost Recovery 6,658.54 17,237.46 6,658.54 17,237.46 (10,578.92) 68,949.86

(12,091.46) (1,512.54) (12,091.46) (1,512.54) (10,578.92) (6,050.14)

Other ExpensesStaff Expense 400 Engineer 4.00 275.00 4.00 275.00 (271.00) 1,100.00 Memberships Prof.Dues 400 Enginee 1,888.35 - 1,888.35 - 1,888.35 1,600.00 Material&Supply 400 51,562.99 250.00 51,562.99 250.00 51,312.99 1,000.00

53,455.34 525.00 53,455.34 525.00 52,930.34 3,700.00

TOTAL EXPENSES 58,894.81 14,657.74 58,894.81 14,657.74 44,237.07 60,230.99

SURPLUS (DEFICIT) 15,971.89 400.01 15,971.89 400.01 15,571.88 -

Engineering



Agenda

Division 410


REVENUE:Municipal Levy Non Match 59,522.14 59,522.14 59,522.14 59,522.14 - 238,088.57 Use of Reserves 13,462.09 4,700.00 13,462.09 4,700.00 8,762.09 34,700.00 TOTAL REVENUE 72,984.23 64,222.14 72,984.23 64,222.14 8,762.09 272,788.57


48,230.88 59,522.14 48,230.88 59,522.14 (11,291.26) 238,088.57

Other Interprogram ChargesCost Recovery (433.19) (8,275.00) (433.19) (8,275.00) 7,841.81 (26,100.00)

(433.19) (8,275.00) (433.19) (8,275.00) 7,841.81 (26,100.00)

Other ExpensesStaff Expense 410 GIS - 25.00 - 25.00 (25.00) 100.00 Material&Supply 410 9,039.10 6,250.00 9,039.10 6,250.00 2,789.10 18,000.00 Consultant Fees 410 2,685.35 2,000.00 2,685.35 2,000.00 685.35 8,000.00 Capital Asset Purchases 13,462.09 4,700.00 13,462.09 4,700.00 8,762.09 34,700.00

25,186.54 12,975.00 25,186.54 12,975.00 12,211.54 60,800.00

TOTAL EXPENSES 72,984.23 64,222.14 72,984.23 64,222.14 8,762.09 272,788.57

SURPLUS (DEFICIT) - - - - - -

GIS/Tech Support



Agenda

Division 420


REVENUE:Municipal Levy Non Match 54,628.13 54,628.13 54,628.13 54,628.13 - 218,512.53 User Fees 14,424.00 - 14,424.00 - 14,424.00 23,000.00 Use of Reserves - 37,225.00 - 37,225.00 (37,225.00) 37,225.00 TOTAL REVENUE 69,052.13 91,853.13 69,052.13 91,853.13 (22,801.00) 278,737.53


17,051.54 41,177.44 17,051.54 41,177.44 (24,125.90) 164,709.75


7,082.22 15,700.70 7,082.22 15,700.70 (8,618.48) 62,802.78

Other ExpensesStaff Expense 420 - 375.00 - 375.00 (375.00) 1,500.00 Material&Supply 420 93.06 1,375.00 93.06 1,375.00 (1,281.94) 5,500.00 Consultant Fees 420 2,920.51 1,750.00 2,920.51 1,750.00 1,170.51 7,000.00 Maintenance Supplies 420 Equipmen - 5,750.00 - 5,750.00 (5,750.00) 5,750.00 Capital Asset Purchases - 31,475.00 - 31,475.00 (31,475.00) 31,475.00

3,013.57 40,725.00 3,013.57 40,725.00 (37,711.43) 51,225.00

TOTAL EXPENSES 27,147.33 97,603.14 27,147.33 97,603.14 (70,455.81) 278,737.53

SURPLUS (DEFICIT) 41,904.80 (5,750.01) 41,904.80 (5,750.01) 47,654.81 -

Environmental Services



Agenda

ConsolidatedFrom Division 430To Division 442


REVENUE:Municipal Levy Non Match 450.28 450.28 450.28 450.28 - 1,801.10 Matching Municipal Levy (Flood) 47,122.50 47,122.51 47,122.50 47,122.51 (0.01) 188,490.00 Provincial Grants 22,150.52 - 22,150.52 - 22,150.52 188,490.00 Municipal Grants - - - - - 2,500.00 Use of Reserves (16,699.89) - (16,699.89) - (16,699.89) 20,000.00 TOTAL REVENUE 53,023.41 47,572.79 53,023.41 47,572.79 5,450.62 401,281.10


48,252.67 59,218.44 48,252.67 59,218.44 (10,965.77) 236,873.78

Other Interprogram ChargesInterprogram Charge 18,750.00 18,750.00 18,750.00 18,750.00 - 75,000.00

18,750.00 18,750.00 18,750.00 18,750.00 - 75,000.00

Other ExpensesMaterial&Supply 7,623.20 3,500.00 7,623.20 3,500.00 4,123.20 40,000.00 Corp Fleet Charge 437 1,698.99 2,076.83 1,698.99 2,076.83 (377.84) 8,307.32 Consultant Fees - 500.00 - 500.00 (500.00) 5,000.00 Insurance 3,150.00 3,150.00 3,150.00 3,150.00 - 12,600.00 Taxes 458.72 1,750.00 458.72 1,750.00 (1,291.28) 3,500.00 Advertisement 437 Flood Forecast & 48.95 - 48.95 - 48.95 - Capital Asset Purchases - - - - - 20,000.00

12,979.86 10,976.83 12,979.86 10,976.83 2,003.03 89,407.32

TOTAL EXPENSES 79,982.53 88,945.27 79,982.53 88,945.27 (8,962.74) 401,281.10

SURPLUS (DEFICIT) (26,959.12) (41,372.48) (26,959.12) (41,372.48) 14,413.36 (0.00)

4.8 AdministrationFlood Control Structures



Agenda

Division 460


REVENUE:Provincial Grants 43,202.50 34,500.00 43,202.50 34,500.00 8,702.50 108,000.00 Municipal Grants 12,826.36 20,500.00 12,826.36 20,500.00 (7,673.64) 115,844.95 Use of Reserves - - - - - 10,000.00 TOTAL REVENUE 56,028.86 55,000.00 56,028.86 55,000.00 1,028.86 233,844.95


34,860.21 44,682.86 34,860.21 44,682.86 (9,822.65) 178,731.44


4,189.34 10,278.38 4,189.34 10,278.38 (6,089.04) 41,113.51

Other ExpensesStaff Expense 460 SWP 259.84 250.00 259.84 250.00 9.84 1,000.00 Memberships Prof.Dues 460 694.50 250.00 694.50 250.00 444.50 1,000.00 Material&Supply 460 1,805.89 250.00 1,805.89 250.00 1,555.89 1,000.00 Insurance 460 Water Source Prot. E 297.69 250.00 297.69 250.00 47.69 1,000.00 Capital Asset Purchases - - - - - 10,000.00

3,057.92 1,000.00 3,057.92 1,000.00 2,057.92 14,000.00

TOTAL EXPENSES 42,107.47 55,961.24 42,107.47 55,961.24 (13,853.77) 233,844.95

SURPLUS (DEFICIT) 13,921.39 (961.24) 13,921.39 (961.24) 14,882.63 -

Source Water Protection Program



Agenda

Division 630


REVENUE:Municipal Levy Non Match 9,312.82 9,312.82 9,312.82 9,312.82 - 37,251.29 Provincial Grants - - - - - 2,500.00 Contributions 3,880.00 1,500.00 3,880.00 1,500.00 2,380.00 4,500.00 User Fees 76,414.10 39,133.00 76,414.10 39,133.00 37,281.10 230,500.00 TOTAL REVENUE 89,606.92 49,945.82 89,606.92 49,945.82 39,661.10 274,751.29


36,258.55 50,135.43 36,258.55 50,135.43 (13,876.88) 200,541.74


5,393.87 17,177.39 5,393.87 17,177.39 (11,783.52) 68,709.55

Other ExpensesMemberships Prof.Dues 630 - 125.00 - 125.00 (125.00) 500.00 Material&Supply 630 6,975.58 3,000.00 6,975.58 3,000.00 3,975.58 5,000.00

6,975.58 3,125.00 6,975.58 3,125.00 3,850.58 5,500.00

TOTAL EXPENSES 48,628.00 70,437.82 48,628.00 70,437.82 (21,809.82) 274,751.29

SURPLUS (DEFICIT) 40,978.92 (20,492.00) 40,978.92 (20,492.00) 61,470.92 -

Tiffin Education



Agenda

Division 650


REVENUE:Use of Reserves 53,932.80 - 53,932.80 - 53,932.80 80,000.00 TOTAL REVENUE 53,932.80 - 53,932.80 - 53,932.80 80,000.00

EXPENSES: Wages and Interprogram Charges 19,913.84 19,913.84 19,913.84 19,913.84 - 79,655.37

19,913.84 19,913.84 19,913.84 19,913.84 - 79,655.37

Other Interprogram ChargesCost Recovery (28,316.47) (31,613.84) (28,316.47) (31,613.84) 3,297.37 (138,455.37)

(28,316.47) (31,613.84) (28,316.47) (31,613.84) 3,297.37 (138,455.37)

Other ExpensesMaterial&Supply - 250.00 - 250.00 (250.00) 1,000.00 Equipment Costs 650 - 300.00 - 300.00 (300.00) 500.00 Insurance Corp 650 1,836.28 2,050.00 1,836.28 2,050.00 (213.72) 7,800.00 Hydro 650 Workshop 302.22 - 302.22 - 302.22 2,300.00 Fuel Oil Heating Propane Wksp 558.75 1,000.00 558.75 1,000.00 (441.25) 2,500.00 Maintenance Supplies 650 2,971.48 5,200.00 2,971.48 5,200.00 (2,228.52) 20,750.00 Uniform & Special Clothing Exp 650 - 100.00 - 100.00 (100.00) 250.00 Licence Vehicle - - - - - 1,500.00 Gas & Oil 650 2,733.90 2,800.00 2,733.90 2,800.00 (66.10) 22,200.00 Capital Asset Purchases 53,932.80 - 53,932.80 - 53,932.80 80,000.00

62,335.43 11,700.00 62,335.43 11,700.00 50,635.43 138,800.00

TOTAL EXPENSES 53,932.80 - 53,932.80 - 53,932.80 80,000.00


Corp-Workshop,Vehicle&Equip



Agenda

Division 660


REVENUE:User Fees 1,194.69 - 1,194.69 - 1,194.69 - TOTAL REVENUE 1,194.69 - 1,194.69 - 1,194.69 -

EXPENSES:- - - - - -


(22,867.75) (33,000.00) (22,867.75) (33,000.00) 10,132.25 (131,100.00)

Other ExpensesMaterial&Supply 660 340.29 500.00 340.29 500.00 (159.71) 2,000.00 Equipment Costs 660 Office 746.08 1,750.00 746.08 1,750.00 (1,003.92) 7,000.00 Insurance 660 Office 5,421.60 6,000.00 5,421.60 6,000.00 (578.40) 24,000.00 Taxes Corp Office 287.33 500.00 287.33 500.00 (212.67) 1,100.00 Hydro 660 5,282.23 7,000.00 5,282.23 7,000.00 (1,717.77) 28,000.00 Telephone 660 Corp Office 3,584.16 4,500.00 3,584.16 4,500.00 (915.84) 18,000.00 Office Expenses 2,753.63 6,500.00 2,753.63 6,500.00 (3,746.37) 26,000.00 Maintenance Supplies 660 Interior 672.93 1,500.00 672.93 1,500.00 (827.07) 6,000.00 Leases 660 Equipment 3,859.93 3,500.00 3,859.93 3,500.00 359.93 14,000.00 Internet Access 680 SCAN 1,114.26 1,250.00 1,114.26 1,250.00 (135.74) 5,000.00

24,062.44 33,000.00 24,062.44 33,000.00 (8,937.56) 131,100.00

TOTAL EXPENSES 1,194.69 - 1,194.69 - 1,194.69 -

SURPLUS (DEFICIT) 0.00 - 0.00 - (0.00) -

Corp. Office Infrastructure



Agenda

Division 661


REVENUE:Municipal Levy Non Match 51,372.89 51,372.89 51,372.89 51,372.89 - 205,491.55 Contributions 100.00 1,000.00 100.00 1,000.00 (900.00) 2,500.00 User Fees 13,259.31 5,300.00 13,259.31 5,300.00 7,959.31 93,500.00 Miscellaneous Revenue 1,681.42 - 1,681.42 - 1,681.42 - Use of Reserves 15,000.00 15,000.00 15,000.00 15,000.00 - 26,000.00 TOTAL REVENUE 81,413.62 72,672.89 81,413.62 72,672.89 8,740.73 327,491.55


52,382.35 52,382.35 52,382.35 52,382.35 - 209,529.38


4,561.52 12,090.54 4,561.52 12,090.54 (7,529.02) 48,362.17

Other ExpensesMaterial&Supply 661 3,332.07 6,125.00 3,332.07 6,125.00 (2,792.93) 27,500.00 Equipment Costs 661 - 250.00 - 250.00 (250.00) 1,000.00 Insurance 661 Tiffin Conservation Ar 148.06 250.00 148.06 250.00 (101.94) 1,000.00 Taxes Tiffin Conservation Area 149.82 - 149.82 - 149.82 900.00 Interest & Bank Chgs Tiffin 150.60 - 150.60 - 150.60 - Maintenance Supplies 661 3,222.86 3,175.00 3,222.86 3,175.00 47.86 20,400.00 Advertisement 661 Tiffin CA - - - - - 1,000.00 Waste Services 661 267.76 700.00 267.76 700.00 (432.24) 2,800.00 Capital Asset Purchases 18,335.27 15,000.00 18,335.27 15,000.00 3,335.27 15,000.00

25,606.44 25,500.00 25,606.44 25,500.00 106.44 69,600.00

TOTAL EXPENSES 82,550.31 89,972.89 82,550.31 89,972.89 (7,422.58) 327,491.55

SURPLUS (DEFICIT) (1,136.69) (17,300.00) (1,136.69) (17,300.00) 16,163.31 -

Tiffin CA & Maintenance



Agenda

Division 670


REVENUE:Municipal Levy Non Match 67,429.11 67,429.11 67,429.11 67,429.11 - 269,716.45 Use of Reserves 8,577.85 8,577.85 8,577.85 8,577.85 - 34,311.39 TOTAL REVENUE 76,006.96 76,006.96 76,006.96 76,006.96 - 304,027.84


71,506.96 71,506.96 71,506.96 71,506.96 - 308,027.84


(11,401.74) (13,925.00) (11,401.74) (13,925.00) 2,523.26 (57,700.00)

Other ExpensesMemberships Prof.Dues 670 14,856.00 15,000.00 14,856.00 15,000.00 (144.00) 32,900.00 Member Education/Training - 625.00 - 625.00 (625.00) 2,500.00 Material&Supply 670 621.62 1,500.00 621.62 1,500.00 (878.38) 6,000.00 Transportation 670 Municipal Officer 117.20 1,000.00 117.20 1,000.00 (882.80) 11,000.00 Insurance 670 Directors Liab 306.92 300.00 306.92 300.00 6.92 1,300.00

15,901.74 18,425.00 15,901.74 18,425.00 (2,523.26) 53,700.00

TOTAL EXPENSES 76,006.96 76,006.96 76,006.96 76,006.96 - 304,027.84


Corporate Governance



Agenda

Division 680


REVENUE:Municipal Levy Non Match 137,671.79 137,671.79 137,671.79 137,671.79 - 550,687.16 Investment Income 352.54 3,250.00 352.54 3,250.00 (2,897.46) 13,000.00 Miscellaneous Revenue 10,930.90 - 10,930.90 - 10,930.90 - TOTAL REVENUE 148,955.23 140,921.79 148,955.23 140,921.79 8,033.44 563,687.16


85,877.73 137,671.79 85,877.73 137,671.79 (51,794.06) 550,687.16

Other Interprogram ChargesCost Recovery - (22,225.00) - (22,225.00) 22,225.00 (242,250.00)

- (22,225.00) - (22,225.00) 22,225.00 (242,250.00)

Other ExpensesStaff Expense 680 Staff 2,097.86 1,500.00 2,097.86 1,500.00 597.86 6,000.00 Memberships Prof.Dues 1,271.35 1,600.00 1,271.35 1,600.00 (328.65) 3,750.00 Staff Education/Training 3,679.10 6,250.00 3,679.10 6,250.00 (2,570.90) 26,500.00 Material&Supply 5,476.96 6,750.00 5,476.96 6,750.00 (1,273.04) 14,000.00 Legal Costs - 250.00 - 250.00 (250.00) 1,000.00 Consultant Fees - 500.00 - 500.00 (500.00) 2,000.00 Audit Fees - - - - - 17,500.00 Interest & Bank Chgs 680 1,883.37 3,250.00 1,883.37 3,250.00 (1,366.63) 13,000.00 Uniform & Special Clothing Expense 770.06 1,125.00 770.06 1,125.00 (354.94) 4,500.00 Advertisement 680 3,251.22 4,250.00 3,251.22 4,250.00 (998.78) 17,000.00 Bad Debt Expense 680 Write Off Sub 3.21 - 3.21 - 3.21 - Transfer to Reserves - - - - - 150,000.00

18,433.13 25,475.00 18,433.13 25,475.00 (7,041.87) 255,250.00

TOTAL EXPENSES 104,310.86 140,921.79 104,310.86 140,921.79 (36,610.93) 563,687.16

SURPLUS (DEFICIT) 44,644.37 - 44,644.37 - 44,644.37 -

Corporate Administration



Agenda

STAFF REPORT: 08-03-18-BOD

DATE: April 27, 2018

MEETING NO: BOD-03-18


FROM: Sheryl Flannagan,

Director, Corporate Services

SUBJECT: Board Member Per Diem Increase

Recommendation

WHEREAS: Staff were directed to seek approval of the Ontario Municipal

Board (OMB), pursuant to Section 37 of the Conservation Authorities Act,

to apply a cost of living increase to NVCA members per diems of 2.3%,

representing the Ontario Consumer Price Index (CPI) inflation rate from

December 2013 to November 2014; and

WHEREAS: Staff have received confirmation from the Ontario Municipal

Board in January, dated August 27, 2017 for approval of a 2% increase to

board member per diem amounting to an extra $1.61 per meeting,

retroactive to January 1, 2016; therefore

BE IT RESOLVED:

a) that the Board of Directors approve a per diem increase of 2%

retroactive to January 1, 2016 at a cost of approximately $1,000

which has not been accounted for in the 2018 budget; or

b) that the Board of Directors approve a per diem increase of 2%

retroactive to January 1, 2018 which can be done within current

budget.

Agenda

Purpose of the Staff Report:

The purpose of this Staff Report is to advise the Board of Directors that we have

received confirmation from the OMB regarding a request for per diem increase

which was submitted to them on in March 2015.

Background:

As per the Conservation Authorities Act, we require a resolution from the Board of

Directors to enable staff to seek approval of the OMB to increase member per diems.

Per Diems

The Board declined an increase in 2009, 2010 & 2011. In 2012, the Board requested

a CPI increase of 2%. The OMB requested that they further discuss the request and

the Board decided against pursuing the increase. In 2013, the Board requested a

CPI increase of 1.5% which was declined by the OMB. In 2014, the Board requested

a CPI increase of 1% which was subsequently approved by the OMB which is the

current Per Diem rate of $80.42. In 2015 the board requested a 2.3% increase which

would be $82.27.

The OMB has reported back an approval of a 2% increase, $82.03 per meeting,

retroactive to January 1, 2016.

Relevance to Authority Policy/Mandate:

This report is in accordance with the Conservation Authorities Act section 37.

Impact on Authority Finances:

It is anticipated that the Per Diem change would cost an approximate additional

$1,000 which has not been accounted for in the 2018 budget.

A retroactive payment to January 1, 2018 can be done within the current budget.



Sheryl Flannagan D. Hevenor

Director, Corporate Services Chief Administrative Officer

Attached: OMB decision

Agenda

Agenda

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