notice to bidders request for proposal educational ... · notice to bidders . request for proposal...

RICHARDSON INDEPENDENT SCHOOL DISTRICT PURCHASING DEPARTMENT

970 Security Row Richardson, TX 75081

Notice to Bidders

Request for Proposal

Educational Services for the After School Program (PACE) Proposal # 1356

You are representing to Richardson ISD that you are authorized to submit this proposal by signing below. Include this page as a cover to your proposal response. Company Name: ______________________________________________________________________ Address: _____________________________________________________________________________ City: _________________________________________ ST:______________________ Zip: ___________ Authorized Official Name (print):__________________________________________________________ Signature of Authorized Official: __________________________________________________________ Title:_____________________________________________ Date:____________________________

Richardson Independent School District (RISD) must receive all proposals no later than 1:30 PM CDT, March 26, 2015. Proposals must be submitted in sufficient time to be received and time-stamped at the above location on or before the published bid date and time shown on the RFP. RISD will not be responsible for delayed mail delivery from the post office. Proposals received after the published time and date will be considered untimely and will not be considered. Proposals will be publicly opened at 2:30 PM the same day. Sealed proposals must be sealed and clearly marked on the outside with the company’s name and addressed to: Richardson Independent School District Attention: Loretta Porter 970 Security Row Richardson, TX 75081 Educational Services for the After School Program RFP #1356

REQUEST FOR SEALED PROPOSAL # 1356 – EDUCATIONAL SERVICES FOR THE PACE AFTER SCHOOL PROGRAM

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Richardson ISD RFP #1356

The Richardson Independent School District (RISD) is soliciting sealed proposals for Educational Services for RISD’s After School Program also known as PACE - Physical Activity, Academic Enrichment, Character Education and Enrichment. The particular educational services needed are per minimum requirements as stated in this solicitation document. Sealed proposals shall be submitted in an envelope marked on the outside with the bidder’s name, address, and sealed proposal number (RFP # 1356) to:

Richardson Independent School District Purchasing Department c/o Loretta Porter 970 Security Row Richardson, Texas 75081

Sealed proposals shall be received at the above address until 1:30 PM, CDT. Thursday, March 26, 2015. Proposals will be publicly opened at 2:30 PM, CDT the same day. Sealed proposals must be submitted in sufficient time to be received and time-stamped at the above location on or before the published proposal date and time shown on the RFP. Richardson Independent School District will not be responsible for delivering mail from the post office. Sealed proposals received after the published time and date may not be considered. Faxed proposals will not be accepted. When downloading from the web page it is necessary to open and download all documents associated with the Request for Sealed Proposal. All documents requiring signatures and information to be submitted in your firm’s response MUST be filled out completely, signed, and returned with the sealed proposal. The sealed proposal name and number must be identified on the outside envelope being delivered (i.e. Federal Express, UPS, US Postal Service, and Hand Delivery.) The bidder shall quote prices F.O.B. Destination, freight prepaid and allowed, delivered to the Richardson I.S.D. location to be determined by project. Bidders must submit:

• One (1) original copy and two (2) copies of sealed proposals and in the form of the executed Sealed Proposal Form together

• Copies must be stapled or binder clipped • Do not submit binders • Use Arial Font 10 if completing this solicitation using a computer; Note: Signatures must be

handwritten and in blue ink A pre-bid conference is scheduled for March 17, 2015 at 1:30 p.m. in the large conference room located at 970 Security Row, Richardson, Texas, 75081. This is a compliance solicitation to establish qualified vendors and cost which will allow for the legal acquisition of educational services for RISD’s PACE program. In addition to your firm’s qualifications submitted as requested in this solicitation, proposal prices must remain firm for one-year from date of award for proposal to be considered. Contact between solicited vendors and user departments during the request for sealed proposal process or evaluation process is prohibited. Any attempt by a solicited vendor to contact the departments will result in disqualification. All questions regarding this RFP must be submitted in writing no later than close of business day, 10:00 AM March 19, 2015.


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ABOUT RISD PACE PROGRAM The RISD After School Programs have been in existence since the 2008 – 2009 school year. RISD has forty (40) elementary programs, eight (8) junior high programs, and three (3) high school programs. Five secondary programs are funded through the 21st Century Community Learning Centers grant. RISD serves over 4,000 students a year through these quality programs. SCOPE OF WORK Richardson Independent School District is soliciting vendor qualifications and proposals for contracted educational services for their after school program known as PACE. PACE = Physical Activity, Academic Enrichment, Character Education and Enrichment. Providers will have direct contact with students and/or campus personnel delivering curriculum, coaching or influencing instruction in the after school program which is active throughout the regular school year and during specific timeframes in the summer. Some of the specific provider services the PACE program has contracted with in the past and anticipates needing for the 2015 – 2016 school years include, but may not be limited to:

• Visual Art • Robotics • Cooking • Financial Education • Performance Art/Drama • Performance Art/Magic • Science • Health and Fitness – Zumba and Self Defense Classes • Character Education

In the response to this Request for Proposal, vendor(s) are expected to qualify themselves for the types of services proposed. For example, a vendor may demonstrate capability by including synopses of successful past engagements for clients as a Cooking instructor/provider. Of particular interest would be engagements with urban school systems comparable to RISD with successful implementation of your firm’s specified and specialized curriculum offered. TERM The term for this RFP will be for one year. August 1, 2015 – July 31, 2016. AWARD The district will award this RFP to qualified respondent(s), based upon the evaluation of all qualifications and proposals received. The District anticipates a recommendation for award will be made for all successful vendor(s) to the District’s Board of Trustees at the Board meeting scheduled for May 4, 2015. Once formally approved, the PACE After School program may request services from the approved contractors, during the term, as the department deems the contracted services necessary. REFERENCES Vendor(s) are required to cite at least three reference accounts (preferably urban school systems comparable in size to RISD) with which they have worked within the past three years. PRICING Responding providers are required to include a matrix of costs in their proposal to show the Richardson ISD expected costs for their firm’s provided services and offerings. Expected costs may include hourly service rates, overall cost per class instructed and or provided, and any additional costs per specific materials necessary for your firm’s specified curriculum. DEMONSTRATIONS (IF NEEDED) If the District deems it necessary, the top evaluated vendors may be invited to demonstrate their offered curriculum and related services as part of an interview with the appointed evaluation committee members


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of this solicitation. Selected vendors will be notified by Purchasing Department via e-mail if the district determines that such time and interviews are needed. EVALUATION CRITERIA This request for qualifications and sealed proposal will be awarded in the best interest of the District. Final evaluation of the proposals received will be based on the Texas Education Code 44.031(b) as listed in the matrix below. The following considerations shall be taken into account to determine the best value for the District.

Evaluation Criteria

Point Value

1. The Purchase Price 30 2. Reputation of the vendor and vendor’s goods or services - References Provided 5 3. Quality of the vendor’s goods or services 5 4. Extent to which the goods or services meet the district’s needs 5 5. Vendor’s past relationship with the district 5

6. Impact of district’s compliance with laws and rules relating to Historically Underutilized Businesses 0

7. Total long-term cost to the district 0

8. Vendor or Vendor’s ultimate parent company or majority owner has its principal place of business in this state 5

9. Vendor or Vendor’s ultimate parent company or majority owner employs at least 500 persons in this state 0

10. Other relevant factors specifically listed in this RFP – Proper Completion of all Documents Required for Bid Submittal 45

Total Points 100

ATTACHMENT 1 A list of anticipated questions and answers are in Attachment # 1.


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INSTRUCTIONS FOR COMPLETING THE RICHARDSON ISD RFP #1356 Instructions: If your firm completes the proposal electronically, please use Arial font 10. There are places which require original signatures in BLUE ink only. We will not be able to accept electronic signatures.

1. (Pg. 5) Provide all required information for your business. Use the name that is on your W-9 form. Check off each item under the checklist. All must be checked in order to submit a completed proposal.

2. (Pg. 6) Service Provider Description. Please mark the services that your business will offer. If you choose more than one, you will need to describe this in more detail for #6. If the service you’re proposing is not listed, please provide this information in the “other” column. Be sure to answer all four questions below the chart. If you’ve provided services in which the parents paid you directly at another school district or similar after school program, this does not qualify as “specifically through Richardson ISD.”

3. (Pg. 7-9) 3a and 3b- Provide two names to be the contacts for your firm. Put the main contact as #1. 3c- Mark the type of organization that represents your business. 3d- Be sure to complete this in the room provided. Do not exceed the space provided. Original signature in blue ink is needed on this page. (Pg. 8) 3e- Provide all requested information. A designated representative may be a senior member or project manager. 3f- (Similar to #2) Provide a list of services which your business could offer. This could be anything not related to services being provided through after school programs. 3g- Provide your firm’s answer in the space provided and do not exceed the space provided. (Pg. 9) 3h- Be sure to include a copy of your license and/or certification at the end of your proposal. 3i- List other districts and/or after school programs in which you’ve provided services. 3j- Include all requested information concerning insurance. 3k- Please list three completed education-related projects as closely related to the minimum requirements as listed in this RFP.

4. (Pg. 10-11) Include no less than three professional educational references. Include a brief description of current duties with your client. (Pg. 11) 4a- List clients your business is currently working with. This information may include community based organizations.

5. (Pg. 12-14) 5b- If the answer to #5a is yes, provide the detailed information on page 14. Make additional copies of page 14 as needed. 5c- Have anyone who will be working for your business in our schools complete pg. 13. Make additional copies as needed. If you do not have all of your instructors hired at this time, this information will be requested upon award announcement.

6. (Pg. 15) Refer to the answers from # 2. If providing more than one service, please list each one and include requested information. Items which may be needed will not be provided and will be the responsibility of the vendor to purchase and provide. Cost per one hour will need to include the cost of materials. If your business provides materials the district might purchase, do you provide a discount? If so, please include this information. If you do not have all of your instructors hired at this time, this information will be requested upon award announcement.

7. (Pg. 20) This sheet must be completed and returned with your proposal submittal. An Original signature is needed on this page. Use blue ink for the original signature. The word Terms is referring to your firm’s standard payment terms. The RISD’s standard payment terms for all suppliers are Net 30 days.

8. (Pg. 22) This sheet must be completed. An Original signature is needed on this page. Use blue ink for the original signature.

9. (Pg. 25) Conflict of Interest. Complete pg. 25. This form is mandatory. You may complete this form manually preferably using blue ink. An example of how to complete this form is on page 23. If you do not have a conflict, enter N/A in all boxes and sign your name along with the name of your business name at the bottom. Use blue ink for the signature.

10. (Pg. 27) Please complete both questions.

11. (Pg. 28) Include a list of all appendices which will be included, such as license, recommendation letters, brochures, etc…


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2015-2016 REQUEST FOR SEALED PROPOSAL # 1356

Program Authority: FOR EDUCATIONAL SERVICES FOR THE PACE AFTER SCHOOL PROGRAM -Richardson ISD

FOR RISD USE ONLY

Duration of Services: The contract for the services required under this agreement would begin after formal Board approval for the period of July 01, 2015 – July 31, 2016.

Deadline: Sealed proposals will be received at the below address until 1:30 PM, CDT. THURSDAY March 26, 2015. Sealed proposals will be publicly opened at 2:30 PM CDT on that same day.

.

Submittal Information:

One (1) original and two (2) complete copies of your firm’s proposal must be received no later than the aforementioned time and date at this address:


970 SECURITY ROW RICHARDSON, TEXAS 75081

Contact Information: Loretta Porter, [email protected] Phone: 469-593-0566

1. Service Provider Information Company/Consultant Name

Address

City, State, Zip

Fax

Email Address

Checklist

Include all pages, 5-26 plus appendices, in proposal Two (2) copies of sealed proposals and in the form of the executed sealed proposal form (see pg. 1) Copies are stapled or binder clipped No use of binders Use Arial font 10 Service provider form complete Qualification statement complete Insurance information provided All references provided Vendor background check and fingerprinting information provided Criminal history record information provided for each vendor representative Pricing information provided for each service Pg. 20, signature sheet signed; use blue ink Pg. 22 signed; use blue ink Pg. 24 Conflict of Interest questionnaire completed; use blue ink Pg. 26 completed; use blue ink.

mailto:[email protected]


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2. Service Provider Description Form

Describe proposed services In the area(s) of:

Visual Art Performance Art/Magic

Science

Robotics

Character Education Reading

Cooking

Performance Art/Drama Math

Health & Fitness – Zumba,Self Defense

ELAR – English/Language Arts Social Studies

Financial Education

OTHER *

* If Other was checked above, please describe your particular educational

services as they would relate to and provide to RISD’s PACE After School program per

the minimum requirements noted throughout this RFP.

How long has your firm been providing these services?

Have you previously provided contracted educational services specifically through

Richardson ISD?

No Yes

If yes, describe the services.


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3. QUALIFICATION STATEMENT

Contact Person(s) – limited to two persons per firm/application (3a) Contact No. 1

Name

Title

Telephone

Fax

Email Address

(3b) Contact No. 2

Name

Title

Telephone

Fax

Email Address

(3c) Type of Organization

Sole Proprietorship (Individual) Partnership

Professional Corporation Corporation

(3d) QUALIFICATION STATEMENT In a 100 words or less statement, please describe below what makes your firm uniquely qualified to perform Contracted Educational Services for RISD’s After School program, including any superior qualities. Must fit in box below.

Signature: Date:


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QUALIFICATION STATEMENT (continued)

(3e) FIRM BACKGROUND AND STAFF

Year present firm established Name of parent company, if any

Address List principals of firm

Number of employees in firm locally Total of employees in firm (all office

locations)

Who will be your designated representative assigned to Richardson ISD?

(3f) PROFESSIONAL SERVICES (DISCIPLINES) PROVIDED BY FIRM Please indicate below the types of services your firm could supply to Richardson ISD A.

B.

C.

D.

E.

F.

G.

H.

(3g) Describe the manner in which your firm will work with the district to provide contracted professional services as specified in this RFP


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QUALIFICATION STATEMENT (continued) (3h) Other Qualifications:

Other advantages offered by your firm that would be of benefit to Richardson

ISD

Describe special licensing, expertise and experience your firm offers

List license number(s). Include a copy of license and/or certification, if available,

with your proposal response at the back of your submittal

(3i) Has your firm provided Contracted Professional Services for K-12 Public School Districts?

Yes No

If yes, please list at least three Districts that your firm has provided services to: A.

B.

C.

(3j) PROFESSIONAL LIABILITY INSURANCE Describe limits per project

Describe limits in aggregate

Describe deductible

Have you had any claims asserted against you within the last five years?

If yes, provide details of each claim

(3k) PROJECT REFERENCES Please list three completed education-related projects as closely related to the minimum requirements listed in this RFP that would be representative of your firm’s work and services provided within the last three years. Please advise the total number of school district clients in the past three years. If you have letters of recommendation, please include copies of the letters at the back of this proposal.

Project District Contact person/title Phone number Scope of Project Project District Contact person/title Phone number Scope of Project Project District Contact person/title Phone number Scope of Project


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4. REFERENCES (List of no less than three organizations or schools) Legal name of company Address City, State, Zip Contact Telephone Length of Engagement

Legal name of company Address City, State, Zip Contact Telephone Length of Engagement Legal name of company Address City, State, Zip Contact Telephone Length of Engagement Legal name of company Address City, State, Zip Contact Telephone Length of Engagement

Legal name of company Address City, State, Zip Contact Telephone Length of Engagement


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(4a) CURRENT CLIENTS Please list three of your current school district clients whose projects reflect the scope of your present workload. Projects

District Contact person/title Phone number Project description

Projects


Projects


Projects



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5. VENDOR BACKGROUND CHECK AND FINGERPRINTING INFORMATION Proof of fingerprinting will need to be provided by the vendor/contractor before receiving an RISD badge. If your firm has proof of recent and or previous fingerprinting, please submit a copy of your information with your response. If your firm has no record of previous fingerprinting and you are recommended for award per this solicitation, you will be required to follow the process noted in the following Criminal History form per RISD policies. (5a). If your firm’s associates are recommended for award, have they been fingerprinted previously?

Yes No

(5b) If your firm answers yes to the question above, please provide information on the next page. Make copies of page 10 as needed.

(5c) Everyone who will be working will need to complete page 13. You will need to make copies of the form and include with this proposal.


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(5d) VENDOR BACKGROUND CHECK AND FINGERPRINTING INFORMATION (con’t)

Name (as it appears on your driver’s license) Firm/Vendor Name

Date of Birth (month/day/year) Driver’s License State

Driver’s License Number If you do not have a driver’s license, please

provide your state identification card number and state

Date of Fingerprinting TCN Number

I certify that the information above is true and complete. _________________________________________________ __________________ Signature Date














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(5e) VENDOR BACKGROUND CHECK AND FINGERPRINTING INFORMATION (con’t)

Criminal History Record Information Confidential

All Texas public schools are required by state law to obtain criminal history record information on all applicants for employment with the district (Texas Education Code §21.917). The Richardson Independent School District requires applicants to sign a statement of consent allowing the district to obtain a criminal history record. The information requested below is necessary to obtain criminal history record information. PLEASE PRINT CLEARLY: Home Phone: Name: Last First Maiden and/or other names used MI Address: Street City County State Zip Social Security Number Date of Birth Driver License Number State Issued SEX: Male Female US CITIZENSHIP: Naturalized Citizen Citizen by Birth Not a U.S. Citizen RACE:

American Indian or Alaskan Native Asian Black or African American Native Hawaiian or other Pacific Islander White Hispanic or Latino

LIST PREVIOUS ADDRESS

CITY/TOWN COUNTY STATE FROM TO

I understand that the information I am providing about age, sex, and ethnicity will not be used to determine eligibility for employment, but will be used solely for the purpose of obtaining criminal history record information. Signature: __________________________________________________________Date___________________


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6. VENDOR PROPOSED PRICING INFORMATION

Please provide your firm’s proposed pricing for the specialized educational services your group is offering in the areas below. Pricing must be firm for the duration of the term of this agreement which will be valid upon RISD Board of Trustee formal approval (slated for June 2, 2014) for the 2014 – 2015 school year. The signature below must be of a representative from your firm who will guarantee proposed services and pricing which will be made available as noted in your proposal submittal and per the terms and conditions as requested by Richardson ISD.

TYPE OF SERVICES OFFERED

Cost per one hour class conducted. Include materials/supplies

Percent discount off of materials

Items which may be needed for instructional services provided

Maximum Number of students per class? (Minimum number is 8)

















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RICHARDSON INDEPENDENT SCHOOL DISTRICT Richardson, Texas 75081

GENERAL STIPULATIONS AND CONDITIONS OF PROPOSAL

PROFESSIONAL SERVICES

IF THERE ARE CONTRADICTIONS BETWEEN THE GENERAL STIPULATIONS AND CONDITIONS OF BID/ PROPOSAL AND THE SPECIFICATIONS, WRITTEN OR VERBAL, THE GENERAL STIPULATIONS AND CONDITIONS OF PROPOSAL SHALL CONTROL.

I. INVITATION TO SUBMIT STATEMENT OF QUALIFICATIONS:

A. Richardson Independent School District invites all interested and qualified firms to submit proposals in accordance with directions available in the Purchasing Department, 970 Security Row, Richardson, Texas, 75081.

B. For the purpose and clarity of this document only, the terms “RISD” or “District” will herein

mean the Richardson Independent School District and/or the Board of Trustees of Richardson, Dallas County, Texas. As used herein, the term “Proposer” means any reliable person, entity, broker, vendor, and/or contractor who wants to submit a proposal in response to a Request for Statement of Qualifications (RFQ). The term “Proposal” refers to all responses or proposals submitted hereunder.

C. The District will receive sealed Proposals until date and time indicated on the solicitation

cover. Proposals must be delivered to the RISD Purchasing office, 970 Security Row, Richardson, Texas, where they will be opened.

II. PROPOSAL PREPARATION, SPECIFICATIONS SHEET, AND PROPOSAL OPENING:

A. An authorized representative of the firm must sign all Proposals. It is the intent of this solicitation that should a given Proposal be accepted, it will automatically become a part of a binding contract.

B. At the time RISD opens the Proposals, the responsible Buyer, or his/her designate, shall

open and record all Proposals received. Sufficient time will be allotted to analyze all Proposals received and the final recommendations shall be prepared for District review and approval. The District will follow the review process described in the RFQ.

III. BILLING AND PAYMENT/DISCOUNTING:

A. All invoices shall be submitted in duplicate and mailed in accordance with instructions as

shown on the purchase order (unless otherwise noted). All invoices shall be forwarded to: RICHARDSON INDEPENDENT SCHOOL DISTRICT

ATTENTION: ACCOUNTS PAYABLE DEPARTMENT 970 SECURITY ROW RICHARDSON, TEXAS 75081


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B. Invoices will be returned for correction unless they contain a detailed description of the

invoiced services that is sufficient to allow the District to ascertain the specific services provided and the dates of services. Any expenses that the District has agreed to reimburse shall be itemized. RISD will not be responsible for normal overhead or overtime costs unless the District has specifically agreed to such expenses in advance. The original and one copy of the invoice shall be forwarded to the office listed above.

C. Terms for payment: Net 30 days from receipt of complete/correct invoice. All discounts,

including prompt payment, shall be included in bid price. IV. COLLUSION:

A. All Proposers shall sign the appropriate certification as provided on the signature sheet. The District may reject any Proposal that does not include the required certification.

V. COMPLIANCE WITH SPECIFICATIONS:

A. The Proposer shall abide and comply with the true intent of the specifications and not take advantage of any unintentional error or omission.

B. PROPRIETARY INFORMATION – Any information in your proposal that is of a

proprietary nature should be clearly and specifically identified. Such identification shall not limit the District’s right to use such information if it is obtained from another source, or if it comes into the public domain.

C. The District reserves the right to reject any or all Proposals that comply with these specifications, or to accept a higher Proposal price that complies, when, in the judgment of the District, such Proposal offers additional value or function, which justifies the difference in price.

VI. DEVIATIONS FROM SPECIFICATIONS:

All requested deviations from the specifications and requirements stated in the solicitation must be specified in writing by the Proposer at the time the Proposal is submitted. The absence of a written list of requested deviations or exceptions when the Proposal is submitted will hold the firm strictly accountable to the District to the specification or requirement as written. The District reserves the right to reject or modify any requested exception or deviation. Excessive exceptions may result in disqualification of a Proposal.

VII. ERRORS IN PROPOSALS:

Proposers and their authorized representatives shall fully inform themselves as to the conditions, requirements, and specifications before submitting a Proposal. Failure to do so will be at the firm’s risk.

VIII. QUALITY OF PROFESSIONAL SERVICE:

RISD expects that each vendor will perform all contracted services in a good, thorough and professional manner consistent with industry and professional standards for similar services.

IX. SIGNATURE TO BIDS:

Each Proposal must show the full business address and telephone number of the firm and be signed by the person or persons legally authorized to sign contacts. All correspondence concerning the Proposal and contract, including Notice of Award, and Purchase Order, will be mailed or delivered to the address shown on the Proposal in the absence of written instructions


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from the Proposer to the contrary. The vendor is responsible for notifying RISD in writing of any change of address or contact person.

X. TAXES:

A. The District is exempt from the payment of the Texas Sales Tax. Exemption Certificates for the Federal Excise Tax may be furnished, if such should apply to any item purchased.

B. Prices quoted shall not include federal excise or state sales and use taxes. Exemption

certificates will be furnished upon request. C. The District’s Tax Identification Number is -75-6002311.


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XI. DISPUTE RESOLUTION:

Any disputes arising out of Proposal or subsequent contract shall be resolved informally, where possible, through conference with the District official responsible for the professional service area in question. Any dispute that cannot be promptly resolved through informal conference shall be presented to the District in writing pursuant to Board Policy GF-- Public Complaints. The timelines set out in that policy shall be followed. A copy of the policy is available at http://pol.tasb.org/Home/Index/370 or from the Director of Purchasing.

XII. GOVERNING LAW/VENUE:

Any contract resulting from the Proposal and all matters related thereto shall be construed according to the laws of the State of Texas. Venue for any disputes between the parties shall lie in Dallas County, Texas.

http://pol.tasb.org/Home/Index/370


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ANTITRUST CERTIFICATION STATEMENT (Texas Gov’t Code § 2155.005)

My signature below confirms that I: 1. propose to furnish, package, mark, and deliver to the Richardson Independent School

District, the supplies, materials or equipment as required in the accompanying specifications, and at the unit price indicated;

2. certify that this firm is an equal opportunity employer and that all employment decisions are made without regard to the color, race, sex, national origin, religion, age, or disability status of otherwise qualified individuals; and

3. certify that all material and equipment bid by this firm and to be supplied to the Richardson Independent School District meets all safety and health standards as prescribed by the rules and regulations of the Occupational Safety and Health Act (OSHA).

My signature below affirms under penalty of perjury of the laws of the State of Texas that:

1. I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm, partnership, or individual (Company) listed below;

2. In connection with this bid, neither I nor any representative of the Company has violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15;

3. In connection with this bid, neither I nor any representative of the Company have violated any federal antitrust law; and

4. Neither I nor any representative of the Company has directly or indirectly communicated any of the contents of this bid to a competitor of the Company or any other company, corporation, firm, partnership, or individual engaged in the same line of business as the Company.

COMPANY NAME: BIDDER’S SIGNATURE:

Title: ___________________________________________ COMPANY OFFICIAL AUTHORIZING BID: ___________________________________________ Title: ___________________________________________

DATE SIGNED: ________________________________________________________________ ADDRESS: CITY, STATE, ZIP: ________________________________________________________________ TELEPHONE: FAX: E-MAIL: ________________________________________________________________ TERMS:

Complete and return with proposal # 1356


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CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS

I. DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION (a) In accordance with the provisions of Appendix A to 49 CFR (Code of Federal Regulations), Part

29, the offeror certifies to the best of the offeror’s knowledge and belief, that it and its principals: (1) are not presently debarred, suspended, proposed for debarment, declared ineligible, or

voluntarily excluded from covered transactions by any Federal, State or Local Government department or agency;

(2) have not within a three (3) year period preceding this offer been convicted of or had a civil judgment rendered against them for the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes, or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(3) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local with commission of any of the offenses enumerated in (a)(2) above; and

(4) have not within a three (3) year period preceding this offer had one or more public transactions (Federal, State, or local) terminated for cause or default.

(b) Where the offeror is unable to certify to any of the statements above, the offeror shall attach a full explanation to this offer.

(c) For any subcontract at any tier expected to equal or exceed $25,000: (1) In accordance with the provisions of Appendix B to 49 CFR, Part 29, the

prospective lower tier subcontractor certifies, by submission of this offer, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective lower tier participant is unable to certify to the statement, above, an explanation shall be attached to the offer.

(3) This certification (specified in paragraphs (c)(1) and (c) (2), above, shall be included in all applicable subcontracts and a copy kept on file by the prime contractor. The prime contractor shall be required to furnish copies of the certifications to the Authority upon request.

II. FELONY CONVICTION NOTIFICATION AND CRIMINAL BACKGROUND CHECK (a) Offeror must give advance notice to the Owner if the person or an owner or operator of the

business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. The District may terminate any Agreement or if the Owner determines that the person or business entity failed to give notice as required by this paragraph or misrepresented the conduct resulting in the conviction. This paragraph requiring advance notice does not apply to a publicly held corporation. :

(b) Offeror will obtain criminal history record information that relates to an employee, applicant for employment, or agent of the Offeror if the employee, applicant, or agent has or will have continuing duties related to the contracted services; and the duties are or will be performed on school property or at another location where students are regularly present. The Offeror certifies to the Owner before beginning work and at no less than an annual basis thereafter that criminal history record information has been obtained. Offeror shall assume all expenses associated with the background checks, and shall immediately remove any employee or agent who was convicted of a felony, or misdemeanor involving moral turpitude, as defined by Texas law, from Owner property or other location where students are regularly present. District shall be the final decider of what constitutes a “location where students are regularly present.” Offeror’s violation of this section shall constitute a substantial failure.


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(c) If the Offeror is the person or owner or operator of the business entity, that individual may not

self-certify regarding the criminal history record information and its review, and must submit original evidence acceptable to the District with this Agreement showing compliance.

Signature below acknowledges compliance with Section I. DEBARMENT, SUSPENSION, INELIGILITY

AND VOLUNTARY EXCLUSION and Section II. FELONY CONVICTION NOTIFICATION AND CRIMINAL BACKGROUND CHECK.

SIGNATURE OF OFFEROR/VENDOR: _________________________ DATE: _________________ PRINTED/TYPED NAME OF OFFEROR/VENDOR:__________________________________________ COMPANY NAME: ______________________________________ TEL#: ______________________

Complete and return with proposal # 1356


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RICHARDSON INDEPENDENT SCHOOL DISTRICT

STATEMENT OF EQUAL OPPORTUNITY AND NON-DISCRIMINATION

The Richardson Independent School District is committed to fair and equal competition among all vendors. It is the policy of the Richardson ISD to encourage participation in the competitive bid process by all interested parties. The Richardson ISD does not discriminate against any otherwise qualified vendor because of the vendor’s race, color, national origin, age, religion, sex, or disability.

REQUEST FOR SEALED PROPOSAL # 1356 – Educational Services for the RISD PACE After School Program

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Notice to Vendors: Conflict of Interest Questionnaire Required by Chapter 176 of the Texas Local

Government Code Effective January 1, 2006, any person or entity who contracts or seeks to contract with RISD for the sale or purchase of property, goods, or services (as well as agents of such persons) (hereafter referred to as Vendors) are required to file a Conflict of Interest Questionnaire with the District. Each covered person or entity who seeks to or who contracts with RISD is responsible for complying with any applicable disclosure requirements. RISD will post the completed questionnaires on its website. The Conflict of Interest Questionnaire must be filed:

• No later than the seventh business day after the date that the Vendor begins contract discussions or negotiations with the government entity, or submits to the entity an application, response to a request for proposal or bid, correspondence, or other writing related to a potential agreement with the entity.

• The Vendor also shall file an updated questionnaire not later than September 1 of each year in which a

covered transaction is pending, and the seventh business day after the date of an event that would make a statement in the questionnaire incomplete or inaccurate.

Note: A Vendor is not required to file an updated questionnaire if the person had filed an updated statement on or after June 1, but before September 1 of the year. Please sign and return the following Conflict of Interest Questionnaire from the Texas Ethics Commission with your bid/proposal to the following address: Richardson Independent School District Attn: Purchasing Department 970 Security Row Richardson, Texas 75081 The Local Government Officers of the Richardson Independent School District are: Board of Trustees: Justin Bono

Kim Caston Lanet Greenhaw Kristin Kuhne Adam Meierhofer

Kris Oliver Superintendent: Kay Waggoner, Ph.D.


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Vendor or Business Name

Superintendent or Board member with whom you have a personal or business relationship

Will the named person receive taxable income from your company?

Will you or your company receive taxable income from the named person (not the RISD)

Does the named person serve as an officer or director of your company? Do they own 10% or more of your company?

Your signature and date

What is your relationship with the named person? Describe each.


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INTERLOCAL AGREEMENT CLAUSE Richardson ISD is a participating member of the Collin County Governmental Purchasers Forum (CCGPF) and Educational Purchasing Cooperative of North Texas (EPCNT). As such the Richardson ISD has executed Interlocal Agreements, as permitted under Chapter 791 of the Government Code with certain other governmental entities in CCGPF and EPCNT authorizing participation in a cooperative purchasing program. Several governmental entities in proximity to the Richardson Independent School District have indicated an interest in being included in this contract. Should these governmental entities decide to participate in this contract, would you, (the vendor) agree that all terms, conditions, specifications, and pricing apply?

Yes No

If you (the Vendor) checked yes, the following will apply. Governmental entities utilizing Internal Governmental contracts with the Richardson Independent School District will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases made by a governmental entity other than Richardson Independent School District will be billed directly to that governmental entity.


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Appendix List

Include in the list below all appendices which your firm is including in this proposal response such as license copy, recommendation letters, brochures, etc…

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