notice of saleyard committee meeting · 2. elm suckers are prevalent in the area of the scale...

NOTICE OF SALEYARD COMMITTEE MEETING

Notice is hereby given that a Tumut Saleyard Committee Meeting of Snowy ValleysCouncil will be held in the Tumut Room located on the 1st Floor of the RiverinaHighlands Building, 76 Capper Street, Tumut on, Monday, 03 September, 2018,commencing at 5:30 PM.

Distribution: 11 Present: Apology: Absent:Cr John Larter (Council Delegate)Coordinator Open Space & Facilities – AndrewBurkeMichael Neyland – Infrastructure WorksRob Stubbs - AgentKerry Kell - ProducerAnthony Day - ProducerNeil Hartshorn - ResidentChris Annetts – AgentDavid McGruer - ProducerInformation OnlyPublic

Business

1. Apologies

2. Confirmation of Minutes

3. Business arising from Minutes

4. Committee Reports

5. Correspondence

6. General Business

Matthew HydeGeneral Manager

SALEYARD COMMITTEE MEETING – AGENDAMonday, 03 September, 2018, commencing at 5:30 PM.

APOLOGIES

CONFIRMATION OF MINUTES OF PREVIOUS MEETING/S-

. Saleyard Committee Meeting – 30/04/2018 3

BUSINESS ARISING FROM MINUTES

DECLARATIONS OF INTEREST AND REPORTABLE POLITICAL DONATIONS

COMMITTEE REPORTS

⋅ Tumut Saleyard Committee-Matter for September 2018 11

GENERAL BUSINESS

NEXT MEETING

The next meeting date is scheduled to be held early in 2019.

* * * * *

MINUTES MONDAY, 30 APRIL, 2018SALEYARDS COMMITTEE

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MEETING COMMENCEMENT: 5:35pm

SY01. RESOLVED that Mayor James Hayes chair the meeting.

PRESENT:

Participants: Present: Apology: Absent:Mayor James Hayes Director Assets and Infrastructure –Matthew Christensen

Michael Neyland - IW Rob Stubbs - Agent Kerry Kell - Producer Anthony Day - Producer Neil Hartshorn - Resident David McGruer - Producer Chris Annetts – Agent

APOLOGIES:Nil.

CONFIRMATION OF MINUTES:

SY02. RESOLVED that the minutes of the Saleyards Committee held on 27 March2018 be accepted as read.

D McGruer / R Stubbs

BUSINESS ARISING FROM MINUTES:

1. The committee requested an update on the status of Council’s engagement of aconsultant to undertake a review of yard operations. Matthew Christensen advisedthat due to staff movements that the engagement of a consultant was a low priority,but would be followed up with the engagement of a suitably qualified person to theParks and Property Role.

2. The committee enquired as to the status of Council ensuring that all usage feeswere being collected from non-agent users of yards. The request was taken onnotice.

DECLARATIONS OF INTEREST AND REPORTABLE POLITICAL DONATIONSNil.

COMMITTEE REPORTS:

SAL1. Saleyard Committee Terms of Reference Review(.)

RECOMMENDATION

That Council adopt the Saleyard Committee Terms of Reference with the onechange to section 7 (a) to read “Two (2) livestock producer representatives”.

A Day / N Hartshorn


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SAL2. Tumut Saleyard - Financial Report April 2018 (.)

The committee questioned the accuracy of the results shown in the table givenconcerns raised of use without reporting to Council. The committee members notedinstances whereby stock was being held in months that had very little recorded use.

SY03. RESOLVED

1. That the Committee note the report.

2. A report be brought to the next Saleyards Committee Meeting with regards toproposed actions to improve the accuracy of the data.

A Day / C Annetts

RECOMMENDATION

That Council divert the intended funds to be used for the review of SaleyardsOperations towards a means of accurately capturing throughput of theSaleyards.

A Day / C Annetts

GENERAL BUSINESS:

1. Some of the water lines to troughs in the yards had burst during frosts last year, andit was enquired if they had been repaired, and if the water would be turned off to thetroughs this year to avoid further breaks.

2. Elm Suckers are prevalent in the area of the scale house. These should be removedbefore they cause further issues.

3. The lid of the trough in Pen 136 has been sitting on the ball cock of the wateringsystem.

4. It was suggested that Council look at alternatives ways the yards can be used, suchas use of yards by other stock producers for sales.

NEXT MEETING

The next meeting date is scheduled to be held Monday, 9 July 2018.

CLOSED:

The meeting closed at 6:31pm.


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AGENDA MONDAY, 03 SEPTEMBER, 2018SALEYARDS COMMITTEE

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REPORT NUMBER: SAL1SUBJECT: Tumut Saleyard Committee-Matter for September

2018 (.)REPORT AUTHOR: Andrew BurkeRESPONSIBLE MANAGER: Matthew Christensen

PURPOSE OF REPORT: To inform the committee of strategic mattersconcerning the Tumut Saleyard

KEY ISSUES

• The Tumut saleyard to be locked up and signage put in place

COMMENTS

1. Locking of Tumut Saleyard

The committee questioned the accuracy of the results shown in the table givenconcerns raised of use without reporting to Council. The committee membersnoted instances whereby stock was being held in months that had very littlerecorded use. The Tumut Saleyard will be locked and users will need to contactcouncil on the contact details provided on the signage.

2. Councils engagement of a consultant to undertake a review of the yardoperations

This will not be undertaken and Council endorses the operation of theSaleyards using a manual system and allocated a budget towards this functionfor a period of 1 year. This will involve Council Staff locking the site andrecording the usage of the facility upon request.

Reference - Adopted Report to Council – 26 July 2018 – Resolution M195/18.(Attached).

3. The usage of fees collected from non-agent users of the yard

This will be addressed in the Reference report of council – 26 July 2018.

RECOMMENDATION

That the Committee note this report.


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ATTACHMENTS

1. 10.2 Monitoring Saleyard Operation Report – 26 July 20182. Saleyard Financial Report


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Saleyard Financial Report

Month 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18

Other Sale Other Other Sale Other Sale Other Sale Other Sale Other

July 472 154 125 54 141 20 603 81 0 1 0 20

August 430 1,211 447 1,465 615 1,688 88 1,474 0 1,326 0 968

September 253 402 292 579 37 174 22 0 38 0 4

October 348 35 356 35 490 28 491 20 0 7 0 12

November 478 45 594 20 219 53 509 46 0 37 0 76

December 232 0 483 223 253 8 360 345 0 188 0 167

January 612 232 577 50 1,076 17 343 69 0 20 0 36

February 833 371 551 13 905 15 434 27 0 59 0 23

March 395 61 172 110 509 33 138 11 0 105 0 7

April 492 884 296 2,548 523 2,230 423 1,922 0 2,044 0 2,165

May 561 14 667 808 682 30 427 11 0 27

June 254 24 523 0 405 0 152 0 3

Sub-Total 5,360 3,433 5,083 5,326 6,397 4,159 4,142 4,028 0 3,855 0 3,478

Total 8,793 10,409 10,556 8,170 3,825 3,478

Saleyards Financial Year Ending 2017/18 - YTD

Revenue Expenditure

Description Actuals Budget Actuals Budget

Fees 12,975 42,906

Transfer From Reserve

Salaries & Wages 10 0

Travel 0 200

Contracts 4,900 4,044

Electricity 1,086 2,520

Insurance 0 840

Memberships 400 0

Overheads 0 2,688

Internal Charges - Rates 6,625 9,300

Transfer To Reserve 0 0

Maintenance 2,398 10,104

IT 182 0

TOTALS 12,975 42,906 15,601 29,696

notice of saleyard committee meeting · 2. elm suckers are prevalent in the area of the scale...

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